HomeMy WebLinkAboutORDINANCE 6253 F FPYEIT
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113 West Mountain Street
Fayetteville,AR 72701
(479) 575-8323
Ordinance: 6253
File Number: 2019-0696
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $15,500.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK
TYLER ENGINEERING, INC. FOR THE REBUILD OF A PUMP AND MOTOR FOR THE
BROYLES AVENUE LIFT STATION, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Pump No. 2 at the Broyles Avenue Lift Station was recently taken out of service and shipped
to Jack Tyler Engineering to disassemble, inspect, and provide a quote for a rebuild of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14) (DD), formal competitive bidding is not
necessary for the repair of"hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the rebuild of the
pump does not require formal competitive bidding and, therefore, waives competitive bidding and accepts I
the quote in the amount of $15,500.00 (plus any applicable taxes and freight charges) from Jack Tyler
Engineering, Inc. for the rebuild of a pump and motor for the Broyles Avenue Lift Station.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Ordinance.
Page 1 Printed on 11/6/19
File Number: 2019-0696
Ordinance 6253
PASSED and APPROVED on 11/5/2019
Approved/.. Attest:
��`��y GLERk jo
Lioneld Jordan, ' or Lisa Branson, Deputy Citi�te� /'c c�
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S AS •.
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Page 2 Printed on 11/6/19
F F° Err City of Fayetteville, Arkansas
113 West Mountain Street
S.
Fayetteville,AR 72701
A.
(479)575-8323
Text File
S RKANS PS
File Number: 2019-0696
Agenda Date: 11/5/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C 2
JACK TYLER ENGINEERING,INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $15,500.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK
TYLER ENGINEERING, INC. FOR THE REBUILD OF A PUMP AND MOTOR FOR THE BROYLES
AVENUE LIFT STATION,AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Pump No. 2 at the Broyles Avenue Lift Station was recently taken out of service and shipped to
Jack Tyler Engineering to disassemble,inspect,and provide a quote for a rebuild of the pump;and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of"hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the rebuild of the pump does not
require formal competitive bidding and, therefore, waives competitive bidding and accepts the quote in the
amount of$15,500.00(plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the
rebuild of a pump and motor for the Broyles Avenue Lift Station.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Ordinance.
City of Fayetteville,Arkansas Page 1 Printed on 11/6/2019
1
City of Fayetteville Staff Review Form
2019-0696
Legistar File ID
11/5/2019
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Tim Nyander 10/16/2019 WASTEWATER TREATMENT(730)
Submitted By Submitted Date Division/ Department
Action Recommendation:
Staff recommends the approval of the rebuild of a pump and motor for the Broyles Avenue Lift Station from Jack
Tyler Engineering, Inc. in the amount of$15,500.00 plus applicable taxes and freight, and approval of a budget
adjustment.
Budget Impact:
5400.730.5800-5414.00 Water and Sewer
Account Number Fund
02069.1 Plant Pumps and Equipment-WWTP
Project Number Project Title
Budgeted Item? Yes Current Budget $ 1,182,678.00
Funds Obligated $ 1,182,672.95
Current Balance $ 5.05
Does item have a cost? Yes Item Cost $ 17,560.00
Budget Adjustment Attached? Yes Budget Adjustment $ 17,560.00
Remaining Budget
V20180321
Purchase Order Number: Previous Ordinance or Resolution#
Change Order Number: Approval Date:
Original Contract Number:
Comments: Freight is estimated at$500.00 and taxes are estimated at$1,560.00 for a total of$17,560.00.
CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
ARKANSAS
MEETING OF NOVEMBER 5, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
FROM: GregWeeks, Area Manager
9
DATE: October 16, 2019
SUBJECT: Jack Tyler Engineering, Inc. — Pump and Motor Rebuild for the Broyles
Avenue Lift Station
RECOMMENDATION:
Staff recommends the approval of the rebuild of a pump and motor for the Broyles Avenue Lift
Station from Jack Tyler Engineering, Inc. in the amount of$15,500.00 plus applicable taxes and
freight, and approval of a budget adjustment.
BACKGROUND:
The Broyles Avenue Lift Station has been in operation since 2010. The station's two pumps are
nearly 10 years old, and in that time have not required being taken offline for major over-haul
repairs. Recently the lift station's No. 2 pump experienced a motor short electrical failure,
leaving the station running a single pump until the other is repaired.
DISCUSSION:
Pump No. 2 was sent to Jack Tyler Engineering, in Little Rock, for a hidden-damages
inspection. Jack Tyler has recently submitted a price proposal, for the motor repair and a pump
rebuild, for $15,500.00. Staff recommends completion of the proposed rebuild of the lift station
pump. Freight is estimated at $500.00 and taxes are estimated at $1,560.00 for a total of
$17,560.00.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
BUDGET/STAFF IMPACT:
Funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant Pumps and
Equipment account to cover the cost of the pump repairs.
Attachments:
Quote from Jack Tyler Engineering, Inc.
Budget Adjustment
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Page: 1
Quote
\at E110/ Jack Tyler Engineering, Incorporated
�� 4a Order Number: 0130367
6112 Patterson Road Order Date: 10/15/2019
m Little Rock, AR 72209-2430 Quoted By: CBOHNER
a (501) 562-2296 Phone Entered by: OGB
0004,00 (501) 562-4273 Fax Salesperson: S016
Customer Number: 0010802
Customer Fax: (720)286-9184
Sold To: Ship To:
CH2M Hill Broyles Rd Treatment Plant
Operations Management(OMI) LS#52
P.O.Box 241329 15 South Broyles
Denver,CO 80224-1329 Fayetteville,AR 72701
Confirm To:
JEREMY LACOE
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
FLYGT 3202.180.5630 SN: S1040113
/REPAIR EACH 1.00 0.00 0.00 15,500.00 15,500.00
Repair
NORMAL LEAD TIME FOR REPAIR-3-4 WEEKS,ARO
0000000841805 EACH 2.00 0.00 0.00 0.00 0.00
Grommet 32Mm Id 52Mm Od27L Nbr Whse: 001
0000006571703 EACH 1.00 0.00 1.00 0.00 0.00
Kit,Repair Basic 3202.180 Whse: 001
0000006505100 EACH 1.00 0.00 0.00 0.00 0.00
Cable Unit Whse: 001
0000006630400 EACH 1.00 0.00 1.00 0.00 0.00
Sensor,Level FIs-10 Whse: 001
*0000006477601X EACH 1.00 0.00 0.00 0.00 0.00
STATOR, REW 30-23-6A 440-460VD
0000007045300 EACH 1.00 0.00 1.00 0.00 0.00
RING, INSERT CI Whse: 001
0000006674001 EACH 2.00 0.00 2.00 0.00 0.00
Sticker,Flygt 280X70 Blue Whse: 001
Continued
c__Cylit*___ ifs_ ,
gew/e4e. S?4-(-&S / JP /0 -' 19
Page: 2
Quote
l.4Net Esp4 Jack Tyler Engineering, Incorporated Order Number: 0130367
• 6112 Patterson Road
i = Order Date: 10/15/2019
I Little Rock, AR 72209-2430 Quoted By: CBOHNER
e (501) 562-2296 Phone Entered by: OGB
1)001,000 (501) 562-4273 Fax Salesperson: S016
Customer Number: 0010802
Customer Fax: (720)286-9184
Sold To: Ship To:
CH2M Hill Broyles Rd Treatment Plant
Operations Management(OMI) LS#52
P.O.Box 241329 15 South Broyles
Denver,CO 80224-1329 Fayetteville,AR 72701
Confirm To:
JEREMY LACOE
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
*0000008004501 EACH 1.00 0.00 0.00 0.00 0.00
LEAD-THROUGH UNIT
*0000006079302 EACH 1.00 0.00 0.00 0.00 0.00
COOLING JACKET, STEEL
0000008091300 EACH 1.00 0.00 1.00 0.00 0.00
Diffuser, Flow, Steel Coated Whse: 001
*0000000839797 EACH 1.00 0.00 0.00 0.00 0.00
TEMP SENSOR, PT100
0000000841794 EACH 1.00 0.00 0.00 0.00 0.00
Grommet 21 Id 350d 26L Nbr Whse: 001
0000006658600 EACH 1.00 0.00 1.00 0.00 0.00
Detector Unit Pt-100 4.5Mm Whse: 001
0000006785820 EACH 1.00 0.00 1.00 0.00 0.00
Clip,Cable Ni Whse: 001
0000007188100 EACH 1.00 0.00 1.00 0.00 0.00
WASHER,SS Whse: 001
DOWCAL 200 30% GAL 2.00 0.00 0.00 0.00 0.00
Glycol Solution,30%, 0130655, purchased in 54 gallon drum, FLYGT Whse: 001
Pumps
Continued
Page: 3
Quote
Er Jack Tyler Engineering, Incorporated
Azk .. 7
6112 Patterson Road Order Number: 0130367
a v, Order Date: 10/15/2019
55 • , V) Little Rock, AR 72209-2430 Quoted By: CBOHNER
(501) 562-2296 Phone Entered by: OGB
Salesperson: S016
%rpocskea (501) 562-4273 Fax Customer Number: 0010802
Customer Fax: (720)286-9184
Sold To: Ship To:
CH2M Hill Broyles Rd Treatment Plant
Operations Management(OMI) LS#52
P.O.Box 241329 15 South Broyles
Denver,CO 80224-1329 Fayetteville,AR 72701
Confirm To:
JEREMY LACOE
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
/BOV MACHINING 1.00 0.00 0.00 0.00 0.00
BOV Machine Work
SEAL SEATS SHOW WEAR
/LABOR HR 12.00 0.00 0.00 0.00 0.00
Service Labor
/SHOP SUPPLIES 1.00 0.00 0.00 0.00 0.00
Misc Shop Supplies
/FREIGHT EA 1.00 0.00 0.00 0.00 0.00
Freight, Shipping & Handling
INBOUND TO JTEI
*0032021850300 EACH 0.00 0.00 0.00 51,744.00 0.00
PRICING FOR DUPLICATE PUMP
NP641-8 45/460/3 50' FLS FV
***PREPARED FOR MAS1***
/FREIGHT EA 0.00 0.00 0.00 0.00 0.00
Freight, Shipping & Handling
NORMAL SHIPPING 9-11 WEEKS,ARO
Net Order. 15,500.00
Sales Tax IS NOT included in quoted price
Thank you for the opportunity to quote on your requirements. If you have any questions, please do
not hesitate to contact us. NOTE: This quotation expires 30 days from above date unless noted.
\et Ens,.
m
JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
♦ a (501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
il°Orp0 e",e,
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance
with the terms and conditions of sale, the Seller, in addition to its other rights and remedies,
but not in limitation thereof, may, at its option, without prior notice, cancel this order as to
any undelivered products or defer shipments or deliveries hereunder, or under any other
agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment
or such security as Seller considers satisfactory. Buyer shall have no right to any discount
or retainage and shall not withhold payment as a set-off on Seller's invoice in any amount.
Visa, MasterCard, Discover, and American Express credit card purchases are accepted.
SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our
office, final approval of any prints or drawings as may be required, credit approval, and the
acceptance of your order by the company.
EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim,is subject to change
without notice.
TAXES: Unless otherwise stated in the proposal,the prices quoted herein are exclusive of all sales,
use and similar taxes and, wherever applicable, such taxes will be added to the invoice as
separate items.
RETURNS/REFUNDS: Items wished to be returned are subject to prior approval and must be accompanied by a
Return Merchandise Authorization (RMA). Items returned without proper approval and/or
paperwork will be returned to the customer at their expense. Returns past 30 days of initial
receipt will not be accepted.
All returned items are subject to a restocking fee. The customer's credit will be equal to the
credit Jack Tyler Engineering. Inc. receives from the vendor. minus orginal freight and
freight back to the vendor. Please note that all items must be returned to JTEI, who will
return the item to the vendor. Credit will only be issued once JTEI receives credit from the
vendor.
SPECIAL NOTE:
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE
INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF
SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR
INVOICES!
***"*A$50.00 minimum order charge will apply*****
WARRANTY:
"The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties
that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler
Engineering, Inc. to its customers. No other warranty of any kind is given in connection with the sale of any of the
above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER
MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the
sale of the above products for any incidental or consequential damages of any kind."
An electronic copy of the latest version is available online at www.jteng.com.
Form No.41-1 Rev.07-07/12/19
1
City of Fayetteville, Arkansas- Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION/JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment-WWTP project for a pump and motor rebuild for
the Broyles Ave Wastewater Lift Station. Budgeted funds from the Sanitary Sewer Rehabilitation project will be
transferred to this project to cover the cost of this item. The budgeted funds being transferred are for sewer
rehabilitation/replacement and maintenance.
COUNCIL DATE: 11/5/2019
LEGISTAR FILE ID#: 2019-0696
Kevvf w SprLvt.er
10/18/2019 10:39 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL - -
v.20190924
Increase/ (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5400.730.5800-5414.00 17,560 - 02069 1 EX Plant Equipment Maintenance
5400.720.5700-5815.00 (17,560) - 02017 1 EX Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\11-05-2019\2019-0696 JACK TYLER WWTP PUMP.xlsm 1 of 1
NORTHWEST ARKANSAS
TN
vemocrat Ormutle
T
AFFIDAVIT OF PUBLICATION
RECEIVED
NOV 19 2019
I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6253
Was inserted in the Regular Edition on:
November 14, 2019
Publication Charges: 98.80
Cathy St g s
Subscribed and sworn to before me
This 15 day of Ntl , 2019.
av� 1
Notary Public J
My Commission Expires: �1
CATHY WILES
Arkansas - Benton County
Notary Public - Comm# 12397118
My Commission Expires Feb 20, 2024
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 6253
File Number: 2019-0696
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING AND ACCEPT A QUOTE 1N THE
AMOUNT OF $15,500.00 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM
JACK TYLER ENGINEERING, INC. FOR
THE REBUILD OF A PUMP AND MOTOR
FOR THE BROYLES AVENUE LIFT
STATION, AND TO APPROVE A BUDGET
WHEREAS, Pump No. 2 at the Broyles Avenue
Lift Station was recently taken out of service and
shipped to Jack Tyler Engineering to
disassemble, inspect, and provide a quote for a
rebuild of the pump; and
WHEREAS, pursuant to Ark. Code Ann. § 19-
11-203(14) (DD), formal competitive bidding is
not necessary for the repair of "hidden or
unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of
Fayetteville, Arkansas hereby determines that
because of Ark. Code Ann. § 19-11-
203(14XDD), repair of "hidden or unknown
damages," the rebuild of the pump does not
require formal competitive bidding and,
therefore, waives competitive bidding and
accepts the quote in the amount of $15,500.00
(plus any applicable taxes and freight charges)
from Jack Tyler Engineering, Inc. for the rebuild
of a pump and motor for the Broyles Avenue
Lift Station.
Section 2: That the City Council of the City of
Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this
Ordinance.
PASSED and APPROVED on 11/5/2019
Approved:
Lioneld Jordan, Mayor
Attest:
Lisa Branson, Deputy City Clerk
75149020 Nov. 14, 2019
