HomeMy WebLinkAboutORDINANCE 6246113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6246
File Number: 2019-0624
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $22,120.39 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK
TYLER ENGINEERING, INC. FOR THE REBUILD OF A PUMP AND MOTOR FOR THE
HAMESTRING SEWER LIFT STATION, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Pump No. 2 at the Hamestring Sewer Lift Station was recently taken out of service and
shipped to Jack Tyler Engineering to disassemble, inspect, and provide a quote for a rebuild of the pump;
and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not
necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the rebuild of the
pump does not require formal competitive bidding and, therefore, waives competitive bidding and accepts
the quote in the amount of $22,120.39 (plus any applicable taxes and freight charges) from Jack Tyler
Engineering, Inc. for the rebuild of a pump and motor for the Hamestring Sewer Lift Station.
Page 1 Printed on 10116119
File Number.' 2019-0624
Ordinance 6246
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Ordinance.
PASSED and APPROVED on 10/15/2019
Attest:
Lisa Branson, Deputy `arkrR��i,��
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Page 2 Pd,nted on 1011619
. n City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
1 Text File
File Number: 2019-0624
Agenda Date: 10/15/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 6
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $22,120.39 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK
TYLER ENGINEERING, INC. FOR THE REBUILD OF A PUMP AND MOTOR FOR THE
HAMESTRING SEWER LIFT STATION, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, Pump No. 2 at the Hamestring Sewer Lift Station was recently taken out of service and shipped
to Jack Tyler Engineering to disassemble, inspect, and provide a quote for a rebuild of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the rebuild of the pump does not
require formal competitive bidding and, therefore, waives competitive bidding and accepts the quote in the
amount of $22,120.39 (plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the
rebuild of a pump and motor for the Hamestring Sewer Lift Station.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Ordinance.
City of Fayetteville, Arkansas Paye 1 Printed on 1011612019
City of Fayetteville Staff Review Form
2019-0624
Legistar File ID
10/15/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 9/16/2019 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a repair quote from Jack Tyler Engineering, Inc. in the amount of $22,120.39 plus
applicable taxes and freight for a pump and motor rebuild for the Hamestring wastewater lift station, and approval
of a budget adjustment.
Original Contract Number:
Comments: Freight is estimated at $1,000.00 and taxes are estimated at $2,254.24 for an estimated total of
$25,374.63.
Budget Impact:
5400.730.5800-5414.00
Water and Sewer
Account Number
Fund
02069.1
Plant Pumps and Equipment - WWTP
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 1,157,303.00
Funds Obligated
$ 1,157,298.32
Current Balance
$ 4.68
Does item have a cost? Yes
Item Cost
$ 25,374.63
Budget Adjustment Attached? Yes
Budget Adjustment
$ 25,375.00
Remaining Budget
$ 5.05
V20180321
Purchase Order Number:
Previous Ordinance
or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments: Freight is estimated at $1,000.00 and taxes are estimated at $2,254.24 for an estimated total of
$25,374.63.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 15, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: September 16, 2019
CITY COUNCIL MEMO
SUBJECT: Pump and Motor Rebuild for Hamestring Wastewater Lift Station
RECOMMENDATION:
Staff recommends the approval of a repair quote from Jack Tyler Engineering, Inc. in the
amount of $22,120.39 plus applicable taxes and freight for a pump and motor rebuild for the
Hamestring wastewater lift station, and approval of a budget adjustment.
BACKGROUND:
The Hamestring sewer lift station on Sunshine Road delivers over 85% of the West Side
treatment facility's average 7+ MGD of wastewater influent. The station, first brought online in
June 2008, utilizes a series of seven 350 hp Cornell -brand pumps that have been in operation
for just over 11 years. Pump No. 2 has been scheduled for maintenance rebuild as a 2019 CIP
project following 48,000 hours or nearly 5.5 years of run-time service. Performing maintenance
rebuilds on a preventive schedule, for instance approximately every 45,000 operating hours,
safeguards against potentially more costly pump failures or unexpected pump unavailability at a
location critical to the West Side facility's operation.
DISCUSSION:
Recently, Pump No. 2 was taken out of service and shipped to Jack Tyler Engineering, in Little
Rock, for disassembly inspection and a rebuild cost proposal. Jack Tyler Engineering submitted
a quote to rebuild the pump and motor in the amount of $22,120.39. Staff recommends
completion of the proposed rebuild of the lift station pump and motor in the amount of
$22,120.39 plus applicable taxes and freight. Freight is estimated at $1,000.00 and taxes are
estimated at $2,254.24 for an estimated total of $25,374.63.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant Pumps and
Equipment account to cover the costs of the pump and motor rebuild. Funds being moved are
budgeted funds for sewer rehabilitation/replacement and maintenance.
Attachments:
Quote from Jack Tyler Engineering, Inc.
Budget Adjustment
PUMP INSPECTION
REPORT
A�or �^ai Jack Tyler Engineering, Incorporated
4 6112 Patterson Road
Little Rock, AR 72209-2430
(501) 562-2296 Phone
(501) 562-4273 Fax
CUSTOMER:
CH2M Hill REGARDING THE 12NHG28-F20 WITH S/N# 145781
Hamestdng LS (LS#7)
2053 N. Sunshine Rd.
Fayetteville, AR 72704
The customer has reported vibration within the pump housing, need to check all possible reasons:
bearings, seals, shaft and impeller balance.
Inboard Bearing Condition:
Outboard Bearing Condition:
Mechanical Seal Condition:
Shaft Condition:
Impeller Condition:
Rough - replace
Rough - replace
Worn - replace
Need to be balanced
Worn - replace
Dynamic Wear Ring Condition: Worn - replace (new impeller includes installed wear ring)
Stationary Wear Ring Condition: Not in Shop, need to inspect volute for wear
When our pump technician inspected the pump, he discovered the shaft felt
rough when hand -turned. This would mean that when the pump is turning at
motor speed, the bearings would have caused the whole pump housing to
vibrate.
In order to eliminate any further cause of vibration, we need to have the shaft
with the bearings and impeller assembled in order to balance the assembly.
Impeller lead time -- 11 weeks.
Page: 1
Quote
Jack Tyler Engineering, Incorporated
6112 Patterson Road
A Little Rock, AR 72209-2430
(501) 562-2296 Phone
i'coor�� (501) 562-4273 Fax
Sold To:
CH2M Hip
Operations Management (OMI)
P.O. Box 241329
Denver, CO 80224-1329
Conflrm To:
Ship To:
Hamestring LS (LS #7)
2053 N Sunshine Rd
Fayetteville, AR 72704
Order Number:
0130125
Order Date:
9/13/2019
Quoted By:
CBOHNER
Entered by:
chrlsb
Salesperson:
5016
Customer Number:
0010802
Customer Fax:
(720) 286-9184
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY Net 15
Item Number Unit
Ordered
Shipped Back Order
Price
Amount
CORNELL PUMP MODEL 12NHG28-F20 WITH SM# 145781
Balance shah and Impeller as complete assembly
CUSTOMER HAS PROVIDED ORING, SHAFT SLEEVE, MECH SEAL, BEARINGS, SHIMS, IMPELLER BOLT
/LABOR HR 12.00
AND WASHER
0.00
0.00
Service Labor
/REPAIR EACH
1.00
0.00 0.00
18,140.39
18,140.39
Repair
Misc Shop Supplies
D5884-3PB-CI-L EACH
1.00
0.00 1.00
0.00
0.00
IMPELLER - CORNELL
Whse: 001
NORMAL LEAD TIME FOR REPAIR 12-14 WE S, ARO
'A659AI-197GA EACH
1.00
0.00 0.00
0.00
0.00
VOLUTE GASKET
Net Order.
18,140.39
/BOV MACHINING 1.00
0.00 0.00
0.00
0.00
BOV Machine Work
Balance shah and Impeller as complete assembly
/LABOR HR 12.00
0.00 0.00
0.00
0.00
Service Labor
/SHOP SUPPLIES 1.00
0.00 0.00
0.00
0.00
Misc Shop Supplies
/FREIGHT EA 1.00
0.00 0.D0
0.00
0.00
Freight, Shipping & Handling
NORMAL LEAD TIME FOR REPAIR 12-14 WE S, ARO
Net Order.
18,140.39
Sales Tax and Freight Charges are NOT included
in quoted price
Freight not to exceed $500.00
Thank you for the opportunity to quote on your requirements. If you have any questions, please do
not hesitate to contact us. NOTE: This quotation expires 30 days from above date unless noted.
Quote
�'%et E^ Jack Tyler Engineering, Incorporated
g ! 6112 Patterson Road
o Little Rock, AR 72209-2430
�
(501) 562-2296 Phone (501) 562-4273 Fax
Sold To:
CH2M Hitt
Operations Management (OMI)
P.O. Box 241329
Denver, CO 80224.1329
Confirm To:
JEREMY LACOE
Ship To:
Hamestring LS (LS N7)
2053 N Sunshine Rd
Fayetteville, AR 72704
Page:
Order Number. 0130321
Order Date: 91312019
Quoted By: OGB
Entered by: OGB
Salesperson: S016
Customer Number. 0010802
Customer Fax: (720) 286-9184
Customer P.Q. Ship VIA Freight F.O.B. Terms
JTE DELIVERY Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
/BOV EQT REPAIR EACH 1.00 0.00 0.00 3,980.00 3,980.00
BOV Equipment Repair
6322 BEARING
6222 BEARING
CLEAN, BAKE AND INSULATE STATOR
SHOP LABOR
INSULATE SPRAY
ANALYZER REPORT
MEG AND HI POT TEST
9m�9
STT J��J--s
N / oyz �'grt�3 P
Net Order 3,98000
Sales Tax NOT included in quoted price
Thank you for the opportunity to quote on your requirements. if you have any questions, please do
not hesitate to contact us. NOTE: This quotation expires 30 days from above date unless noted.
Z JACK TYLER ENGINEERING, INCORPORATED
6112 PATI-ERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
i 0a (501) 562-2296 - FAX (501) 5624273 - ARKANSAS WATS 1-800-562-2296
rP cc��
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the Invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance
with the terms and conditions of sate, the Seiler, in addition to its other rights and remedies,
but not In limitation thereof, may, at its option, without prior notice, cancel this order as to
any undelivered products or defer shipments or deliveries hereunder, or under any other
agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment
or such security as Seller considers satisfactory. In the event Buyer's failure to
make timely payments to Seller results in Seller incurring additional costs, including but not
limited to collection expenses and attorneys' fees, said costs shall be added to the amount
due Seller from Buyer. Buyer shall have no right to any discount or retainage and shall not
withhold payment as a set-off on Seller's Invoice in any amount Visa, MasterCard,
Discover, and American Express credit card purchases are accepted.
SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our
office, final approval of any prints or drawings as may be required, credit approval, and the
acceptance of your order by the company. Freight Charges are not Included in the quoted
price.
EXPIRATION: Quotation expires 30 days from the date of proposal and, In the Interim, is subject to change
without notice.
TAXES: Unless otherwise stated In the proposal, the prices quoted herein are exclusive of all sales,
use and similar taxes and, wherever applicable, such taxes will be added to the Invoice as
separate items.
RETURNS/REFUNDS: Items wished to be returned are subject to prior approval and must be accompanied by a
Retum Merchandise Authorization (RMA). Items returned without proper approval and/or
paperwork will be returned to the customer at their expense. Returns past 30 days of initial
receipt will not be accepted.
All returned items are subject to a restocking fee. The customer's credit will be equal to the
credit Jack Tyler Engineering, Inc. receives from the vendor, minus orginal freight and
freight back to the vendor. Please note that all items must be returned to JTEI, who will
return the item to the vendor. Credit will only be issued once JTEI receives credit from the
vendor.
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE
INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF
SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR
INVOICESI
----' A $50.00 minimum order charge will apply -----
`The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties
that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler
Engineering, Inc. to its customers. No other warranty of any kind Is given In connection with the sale of any of the
above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER
MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the
sale of the above products for any Incidental or consequential damages of any kind'
An electronic copy of the latest version Is available online at www.jteng.com.
Form No. 41-1 Rev. 07 - 07/12/19
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for a pump and motor rebuild for
the Hamesting Wastewater Lift Station. Budgeted funds from the Sanitary Sewer Rehabilitation project will be
transferred to this project to cover the cost of this item. The budgeted funds being transferred are for sewer
rehabilitation/replacement and maintenance.
RESOLUTION/ORDINANCE
TOTAL
COUNCIL DATE: 10/15/2019
LEGISTAR FILE ID#: 2019-0624
L ink H atche+w
911712019 4:34 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
v.20190516
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5400.730.5800-5414.00 25,375 - 02069 1 EX Plant Equipment Maintenance
5400.720.5700-5815.00 (25,375) - 02017 1 EX Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\10-15-2019\2019-0624 BA Jack Tyler Engineering Inc 1 of 1
RECEIVED
NOV 0 5 2019
RKANSACERNORTHWESTA�fLKS C
Vem0c t vette
AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6246
Was inserted in the Regular Edition on:
October 20, 2019
Publication Charges: 118.56
G04.x���
Cathy Sg s
Subscribed and sworn to before me
This ? ( day of CW1 2019.
&;V, tt4
Notary Public
My Commission xpires:
CATHY WILES
Arkansas - Benton County
Notary Public - Comm# 12397118
My Commission Expires Feb 20, 2024
**NOTE**
Please do not pay from Affidavit
Invoice will be sent.
Ordinance: 6246
File Number: 2019-0624
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF 522,120.39 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM
JACK TYLER ENGINEERING, INC. FOR
THE REBUILD OF A PUMP AND MOTOR
FOR THE HAMESTRING SEWER LIFT
STATION, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, Pump No. 2 at the Hamestring
Sewer Lift Station was recently taken out of
service and shipped to Jack Tyler Engineering to
disassemble, inspect, and provide a quote for a
rebuild of the pump, and
WHEREAS, pursuant to Ark. Code Ann. § 19-
11-203(14)(DD), formal competitive bidding is
not necessary for the repair of "hidden or
unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of
Fayetteville, Arkansas hereby determines that
because of Ark. Code Ann. § 19-11-
203(14xDD), repair of "hidden or unknown
damages," the rebuild of the pump does not
require formal competitive bidding and,
therefore, waives competitive bidding and
accepts the quote in the amount of 522,120.39
(plus any applicable taxes and freight charges)
from Jack Tyler Engineering, Inc. for the rebuild
of a pump and motor for the Hamestring Sewer
Lift Station.
Section 2: That the City Council of the City of
Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this
Ordinance.
PASSED and APPROVED on 10/15/2019
Approved:
Lioneld Jordan, Mayor
Attest:
Lisa Branson, Deputy City Clerk
75125480 10/20/2019