HomeMy WebLinkAbout233-19 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479)575-8323
Resolution: 233-19
File'. umber: 2019-0645
NORTHWEST ARKANSAS COUNCIL:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A TRAVEL EXPENSE
REIMBURSEMENT AGREEMENT WITH THE NORTHWEST ARKANSAS COUNCIL TO PROVIDE
FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH BUSINESS DEVELOPMENT MANAGER
CHUNG TAN'S ATTENDANCE AT THE ECONOMIX CONFERENCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a Travel Expense Reimbursement Agreement with the Northwest Arkansas Council to provide
for reimbursement of costs associated with Business Development Manager Chung Tan's attendance at the
ECONOMIX Conference in Charleston, South Carolina from December 3-5, 2019.
PASSED and APPROVED on 10/15/2019
Approved: / Attest:
V - - 011111rti'
Lioneld Jor , M or Lisa Branson, Deputy City CCK / TR�"�i,
FAYETTEVILLE..
kA NSP
Page 1 Printed on 10116119
. n City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
�\ Text File
/ File Number: 2019-0645
Agenda Date: 10/15/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
NORTHWEST ARKANSAS COUNCIL:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A TRAVEL EXPENSE
REIMBURSEMENT AGREEMENT WITH THE NORTHWEST ARKANSAS COUNCIL TO PROVIDE
FOR REIMBURSEMENT OF COSTS ASSOCIATED WITH BUSINESS DEVELOPMENT MANAGER
CHUNG TAN'S ATTENDANCE AT THE ECONOMIX CONFERENCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
Travel Expense Reimbursement Agreement with the Northwest Arkansas Council to provide for reimbursement
of costs associated with Business Development Manager Chung Tan's attendance at the ECONOMIX
Conference in Charleston, South Carolina from December 3-5, 2019.
City of Fayetteville, Arkansas Page 1 Printed on 1011612019
Devin Howland
Submitted By
City of Fayetteville Staff Review Form
2019-0645
Legistar File ID
10/15/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/25/2019 ECONOMIC DEVELOPMENT (050)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION AUTHORIZING MAYOR JORDAN TO SIGN A TRAVEL EXPENSE REIMBURSEMENT AGREEMENT WITH
THE NORTHWEST ARKANSAS COUNCIL FOR CHUNG TAN TO ATTEND THE ECONOMIX CONFERENCE.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $ -
Current Balance $
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $ -
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
MFAYETTEVILLE
WARKANSAS
MEETING OF OCTOBER 15, 2019
TO:
Mayor and City Council
THRU:
Don Marr, Chief of Staff
FROM:
Devin Howland, Director of Economic Vitality
DATE:
September 25, 2019
CITY COUNCIL MEMO
SUBJECT: Travel Expense Reimbursement Agreement with the Northwest Arkansas
Council
RECOMMENDATION:
Staff is recommending approval of the resolution authorizing Mayor Jordan to sign the attached
Travel Expense Reimbursement Agreement with the Northwest Arkansas.
BACKGROUND:
Prior to Chung Tan joining the City of Fayetteville, the Northwest Arkansas Council paid for her
travel expenses to attend several ECONOMIX Conferences annually. Following Chung Tan
beginning her role with the Department of Economic Vitality, the Northwest Arkansas Council
expressed its desire to continue covering Chung's travel expenses to attend ECONOMIX
Conferences.
DISCUSSION:
Given the alignment and synergies between Chung's role as Business Development Manager
and the ECONOMIX Conference content, staff would like to utilize this trip as an opportunity to
expose Fayetteville as an incredible place to live, work, and do business to over 24 site
selection professionals from across the country. Given the uniqueness this conference holds for
economic development professionals, and the generosity of the Northwest Arkansas Council for
offering to cover Chung Tan's travel cost, staff feels this is a great opportunity to meet and
establish relationships with site selection professionals.
If approved, Chung Tan would be traveling and attending the conference from December 3-6,
2019. Staff estimates the reimbursement amount to be $1,500.
BUDGET/STAFF IMPACT:
This item has no impact on the Department of Economic Vitality's budget following
reimbursement.
Attachments:
Travel Reimbursement Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
TRAVEL EXPENSE REIMBURSEMENT AGREEMENT
This Agreement, made and entered into on this l5 ay of S!ihber, 2019, by and
between the City of Fayetteville, Arkansas ("City") and the Northwest Arkansas Council,
witnesseth:
WHEREAS, Chung Tan, the City of Fayetteville's Business Development Manager has
an opportunity to attend ECONOMIX, an economic development conference, being hosted in
Charleston, South Carolina from December 3-6, 2019; and
WHEREAS, the City of Fayetteville and the Northwest Arkansas Council agree that
having a representative at the conference will benefit the City of Fayetteville as well as the
Northwest Arkansas region.
NOW, THEREFORE, the City of Fayetteville, Arkansas and the Northwest Arkansas
Council agree as follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Pay in advance all costs incurred by Chung Tan (estimated to be $1,500) to
attend the ECONOMIX conference in Charleston, South Carolina from
December 3-6, 2019. All expenses associated with attending the conference
shall comply with the City of Fayetteville's Travel and Training Policy.
B. Submit an invoice for the costs associated with attending the conference, along
with itemized receipts, to the Northwest Arkansas Council within thirty (30)
days of Chung Tan's return from the conference.
2. Northwest Arkansas Council agrees to:
A. Reimburse the City of Fayetteville for the actual costs incurred by Chung Tan
for attending the ECONOMIX conference within thirty (30) days of receipt of
valid. Such reimbursement does not include costs associated with Chung Tan's
regular salary or benefits.
B. Notify the City of Fayetteville within ten (10) days of receipt of the invoice if
it requires additional information or if it intends to disallow any portion of the
invoice.
Page l of 2
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
NORTHWEST ARKANSAS COUNCIL CITY OF FAYETTEVILLE,
By: L By:
Mike Harve , Chief Operating Officer IONEL RD N, Mayor
ATTEST/WITNESS:
By:
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ATTEST:
Page 2 of 2
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