HomeMy WebLinkAboutORDINANCE 6239113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6239
File Number: 2019-0486
JOHN M. OTTEN COST SHARE AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH JOHN M. OTTEN, FOR THE INSTALLATION OF A
SANITARY SEWER LINE ALONG A PORTION OF WEST MAINE STREET, WITH THE AMOUNT
NOT TO EXCEED $15,544.50 TO BE PAID BY THE CITY OF FAYETTEVILLE, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $1,555.00
WHEREAS, John M. Otten has requested the City share in the cost of extending an 8 -inch sewer line
along a portion of West Maine Street between South Sang Avenue and Cross Street, a distance of
approximately 100 linear feet; and
WHEREAS, Constructing the sewer main will allow the development of the property located at 2014
West Maine Street and will allow for any future developments in the immediate area; and
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material
cost of facilities of a size that is larger than required to serve subdivisions when such excess size is
specified and required by the water and wastewater director for the general benefit of the water system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
Page 1 Printed on la/2/19
File Number.' 2019-0486
Ordinance 6239
therefore waives the requirements of formal competitive bidding and approves a cost share agreement
with John M. Otten for the installation of an 8 -inch sanitary sewer line along a portion of West Maine
Street with the amount not to exceed $15,544.50 to be paid by the City of Fayetteville, and further approves
a project contingency in the amount of $1,555.00.
PASSED and APPROVED on 10/1/2019
Attest: ``���`��� • •CIT •�
➢:��� •�=
v � E•
•A
Lisa Branson, Deputy City Cl'�� • NS AS
Page 2 Printed on 10/2/19
O,�
Cityof Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0486
Agenda Date: 10/1/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 3
JOHN M. OTTEN COST SHARE AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH JOHN M. OTTEN, FOR THE INSTALLATION OF
A SANITARY SEWER LINE ALONG A PORTION OF WEST MAINE STREET, WITH THE
AMOUNT NOT TO EXCEED $15,544.50 TO BE PAID BY THE CITY OF FAYETTEVILLE, TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,555.00
WHEREAS, John M. Offen has requested the City share in the cost of extending an 8 -inch sewer line along a
portion of West Maine Street between South Sang Avenue and Cross Street, a distance of approximately 100
linear feet; and
WHEREAS, Constructing the sewer main will allow the development of the property located at 2014 West
Maine Street and will allow for any future developments in the immediate area; and
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost
of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and
required by the water and wastewater director for the general benefit of the water system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and approves a cost share agreement with John M. Otten for the
installation of an 8 -inch sanitary sewer line along a portion of West Maine Street with the amount not to exceed
$15,544.50 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of
$1,555.00.
City of Fayetteville, Arkansas Paye 1 Printed on 101212019
City of Fayetteville Staff Review Form
2019-0486
Legistar File ID
10/1/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 9/9/2019
Submitted By Submitted Date
Action Recommendation:
WATER SEWER (720)
Division / Department
Staff recommends the approval of a cost share agreement with John M. Otten in an amount not to exceed
$15,544.50 for the extension of an 8 -inch sanitary sewer line on West Maine Street, and approval of a contingency
in the amount of $1,555.00.
6i191INWi] M111 161: 161111f
Account Number
04039.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water and Sewer
Fund
Water/Sewer Impact Fee Cost Sharing
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,237,694.00
$ 142,955.74
I $ 1,094,738.26
$ 17,099.50
$ 1,077,638.76
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 1, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: September 9, 2019
CITY COUNCIL MEMO
SUBJECT: Cost Share Agreement with John M. Otten for a Sanitary Sewer Extension
on West Maine Street
RECOMMENDATION:
Staff recommends the approval of a cost share agreement with John M. Often in an amount not
to exceed $15,544.50 for the extension of an 8 -inch sanitary sewer line on West Maine Street,
and approval of a contingency in the amount of $1,555.00.
BACKGROUND:
John M. (Jack) Often has requested that the City share in the cost of extending an 8 -inch sewer
line along a portion of W. Maine St. between S. Sang Ave. and Cross St., a distance of
approximately 100 linear feet. The proposed sanitary sewer line would extend west from an
existing sanitary sewer line on W. Maine St.
DISCUSSION:
Constructing this sewer main will allow the development of the property located at 2014 W.
Maine St. and will also allow for any future developments in the immediate area to obtain sewer
service. Jack Otten has received three bids for the proposed sanitary sewer improvements. A
bid from Blazing Hogs Construction, LLC of Fayetteville was determined to be the lowest
qualified bid. Their bid totaled $32,064.00, but the private service lines do not qualify for cost
share funds. For the line item labeled "Services" on the attached Blazing Hogs Construction
invoice, $1,275.00 of the $6,750.00 total will be eligible to share in the cost of three (3) sewer
taps. This will put the total eligible cost share amount for Blazing Hogs Construction at
$26,589.00. Bates & Associates provided the engineering and surveying services associated
with the project in the amount of $4,500.00. Staff recommends a 50% cost share for the sewer
line extension in the not -to -exceed amount of $15,544.50, with a contingency of $1,555.00.
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Impact Fee Cost Sharing account.
Attachments:
Cost Share Agreement
Exhibit A — Map of Area
Exhibit B — Blazing Hogs Construction Invoice and Bates & Associates Proposal
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
0
CONTRACTUAL AGIREE �'IENT FOR
COST SHARE OF SEWER MAIN INSTALLATION COSTS
'I'll is :V reement, made and entered into on this J— day of October. 2019, by and between
the C itv of VaVetteville, Arkansas ("City") and John M. Otten, witnesseth:
WHEREAS, John M. Otten has requested that the City share in the cost of extending; an
8 -inch sewer main along a portion of West Maine Street betw=een South Sang Avenue and -South
Cross Avenue, a distance of approximately 100 feet: and
WHEREAS, constructing this segment of 4 -inch sewer main will allow John M. Otten to
obtain sewer service to develop the property located at 2014 West Maine Street, and also allow for
ample future capacity] which the City recognizes N% ill be necessary for the area that is served by
this sewer main.
l\`+DW, THEREFORE. the City of Fayetteville, Arkansas and John M. Otten agree as
follows:
1. The City of Fayettevi Ile. Arkansas agrees to:
A. Reimburse John NI. Otten for 50% of the cost to install approximately 100 linear
feet of 8 -inch sewer main in the area identified in Exhibit "A" up to a maximum -
not -to -exceed amount of $15,544.50. as was estimated by the builder's
representatives and shown on Exhibit "13" attached.
B. Payments due to John M. Otten, shall be remitted within sixty (60) days after receipt
of valid invoices upon completion of the project.
I John M. Otten agrees to:
A. Provide the necessary and normal project management, inspection, and testing
as necessary for a complete and acceptable sewer main installation, includino
submittal ofplans and specifications to the. City's Engineering Department, per
their standard procedures.
B. Submit all required plans and specifications to the City and receive approval
from the City's l mdricerim, and futilities Departments prior to commencing
work on the project.
C. Provide a copy of the invoices from the Contractor upon City approval of the
sewer main upgrades.
D. Pay for the sewer main installation (with reimbursement of 50% of the cost by
the City of Fayetteville in a not -to -exceed amount of $15,544.50.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABO4-F, Vv`F
SIGN BELOW:
JOHN WI.OTTEN CITY OF FAYETTEVILLE,
ARKANSAS
r
6'j4oltN�Nl. OTTEN, Property Owner VLfONE, RDA , May=or
ATTEST: f1T'I'IS I':
By: a _- By:
SONDRA SINJITH, City C
�S`,��•' UGIT Y 9s''��J
±FAY7 rEVIECEO
'9
EXHIBIT A
Sewer Line Extension
Blazing Hogs Construction LLC EXHIBIT B Invoice
PO Box 738
Rogers, AR 72757
Bill To
Jack Otten - Maine Street Sewer t
Date Invoice #
7/29/2019 Draw2 Finol
P.O. No.
Terms
Project
Quantity
Description
U/M
Rate
Amount
Ex Manhole Core and Patch
2,000.00
2,000.00
8" DR 26
8,064.00
8,064.00
5' Manhole
3,500.00
3,500.00
Disconnect and Seal Existing Service Line
2,000.00
2,000.00
Services
6,750.00
$1,275.00 6,958-90
T -Patch Approx 100 ft x 4 ft
8,250.00
8,250.00
Testing
1,500.00
1,500.00
The City will pay $1,275.00 to share in the cost of
three (3) sewer taps. Private service lines will not
be included in the cost share.
Total $26,589.00 S32.964"9f1
Bates,
Associates,lnc.
Civil Engineering • Land Surveying • Landscape Architecture
7230 S. Pleasant Ridge Dr. / Fayetteville, AR 72703
PH: 479-442-9350 / FAX: 479-521-9350
September 27, 2018
Jack Otten
2016 W. Maine Street
Fayetteville, AR
RE: Civil Proposal for sewer main extension
Dear. Mr. Otten,
We appreciate the opportunity to provide you with engineering and surveying services
for the proposed sewer main extension on Maine Street in Fayetteville Arkansas. It is
my understanding that we are to provide you with construction plans for a sewer main
extension. We propose to provide the following services:
1. Construction Plans
• Prepare grading application forms
• Prepare topographic survey in construction area
Prepare site & utility plan
o Show all existing utilities
o Show proposed utility locations
o Show water & sewer service line locations
o Add state plane coordinates to two fire hydrants
o Show setback and utility easements
o Show existing and proposed buildings
• Prepare Plan and Profile Sheets.
• Prepare Detail Sheets.
• City Engineering Review
o Make revisions to the plans per city comments
• Submit to Arkansas Department of Health
o Make revisions to the plans per comments
2. Construction
• Prepare letter to City engineering for performance bonds
• Set up and attend pre -construction meeting
• Construction observation for public improvements
o Full time for water and sewer
3. Close out items before for Final acceptance by City
• Preliminary walk-through and prepare punch list for city
• Final walk-through with City
• As -built plans of public improvements
• As -built survey of public improvements
• Prepare letter to City engineering with unit price construction cost for public
improvements to get number for 2 year maintenance bond.
• Certifications
o Engineering certification of public improvements
o Surveying certification of compliance
Professional Fee proposal:
We proposed to provide the above information for:
$ 500 Topographic strip survey
$2,500 Construction plans (item 1)
$1,500 Inspection and closeout (item 2-3)
$4,500
The proposal does not include the following items:
• City or state review fee's
• Construction Staking (to be provided by Bates & Associates once site is
designed and staking estimate will be provided to the owner).
Should you have any questions or require any additional information, please feel free to
contact us at your convenience. If this Proposal is satisfactory to you, please sign
below for our authorization to begin working.
Sincerely,
Bates & Associates, Inc
Geoffrey H. Bates, P.E.
President of Engineering
Owner Signature
Address for invoicing
By signing above, I agree to pay Bates & Associates, Inc. the fee as stated above within
30 days of receiving invoice.
This Agreement consisting of the proposed services stated above, constitutes the entire
agreement between Owner and Engineer and supersedes all prior written or oral
understandings. This Agreement may only be amended, supplemented, modified, or
canceled by a duly executed written instrument.
RECEIVED
iOCT 2 3 2019
NORTHWEST ARKANSAS CM�K
Democrat
Gazette
AFFIDAVIT OF PUBLICATION
I Carla Gardner, do solemnly swear that I am the Finance Director of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6239
Was inserted in the Regular Edition on:
October 10, 2019
Publication Charges: 120.90
(2a-ka. oon!_�
Carla Gardner
Subscribed and sworn to before me
This % day of (�1, 2019.
&a_ W L -,o
Notary Public
My Commission Expires: Z .16 I ZOn.L
CATHY WILES
Arkansas - Benton County
Notary Public - Comm# 12397118
My Commission Expires Feb 20' 2024
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
File Number: 2019-0486
JOHN M. OTTEN COST SHARE
AGREEMENT:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVE A
COST SHARE AGREEMENT WITH JOHN M.
OTTEN, FOR THE INSTALLATION OF A
SANITARY SEWER LINE ALONG A
PORTION OF WEST MAINE STREET, WITH
THE AMOUNT NOT TO EXCEED $15,544.50
TO BE PAID BY THE CITY OF
FAYETTEVILLE, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF
$1,555.00
WHEREAS, John M. Offen has requested the
City share in the cost of extending an 8 -inch
sewer line along a portion of West Maine Street
between South Sang Avenue and Cross Street, a
distance of approximately 100 linear feet; and
WHEREAS, Constructing the sewer main will
allow the development of the property located at
2014 West Maine Street and will allow for any
future developments in the immediate area; and
WHEREAS, § 51.112 of the Fayetteville City
Code provides that "the City shall pay the excess
material cost of facilities of a size that is larger
than required to serve subdivisions when such
excess size is specified and required by the water
and wastewater director for the general benefit
of the water system.
NOW, THEREFORE, BE 1T ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of
Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive
bidding is deemed not feasible or practical and
File Number: 2019-0486
Ordinance 6239
therefore waives the requirements of formal
competitive bidding and approves a cost share
agreement with John M. Otten for the
installation of an 8 -inch sanitary sewer line
along a portion of West Maine Street with the
amount not to exceed $15,544.50 to be paid by
the City of Fayetteville, and further approves a
project contingency in the amount of $1,555.00.
PASSED and APPROVED on 10/1/2019
Approved:
Lioneld Jordan, Mayor
Lisa Branson, Deputy City Clerk
75108629 10/10/2019
Tim Nyander
Submitted By
John M. Otten Cost Share
City of Fayetteville Staff Review Form Agreement
2019-0734
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/29/2019 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval to use contingency funds in the amount of $69.65 associated with a cost share
agreement with John M. Otten for the installation of a sanitary sewer line along a portion of West Maine Street.
5400.720.5700-5815.00
Account Number
04039.1
Budget Impact:
Water and Sewer
Fund
Water/Sewer Impact Fee Cost Sharing
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 1,237,694.00
Funds Obligated
$ 163,138.98
Current Balance
$ 1,074,555.02
Does item have a cost? Yes
Item Cost
$ 69.65
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
$ 1,074,485.37
V20180321
Purchase Order Number: 2019-681
Previous Ordinance or Resolution # Ord. 6239
Change Order Number:
Original Contract Number:
Comments:
1
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: October 29, 2019
STAFF MEMO
SUBJECT: Use of Contingency Funds for Maine Street Sewer Cost Share Project
RECOMMENDATION:
Staff recommends the approval to use contingency funds in the amount of $69.65 associated
with a cost share agreement with John M. Often for the installation of a sanitary sewer line along
a portion of West Maine Street.
BACKGROUND:
John Often has requested that the City share in the cost of extending an 8 -inch sewer line along
a portion of W. Maine St. between S. Sang Ave. and Cross St., a distance of approximately 100
linear feet. The sanitary sewer line extended west from an existing sanitary sewer line on W.
Maine St.
DISCUSSION:
The construction costs were completed for the same amount as the estimate of $26,589.00. The
engineering costs were estimated at $4,500.00, and the amount invoiced to John Often was
$4,639.31. This difference between the invoiced and estimated amounts will be split halfway
between the City and John Often, leaving the City's portion to be $69.65 which is available
within the previously approved contingency. Staff recommends utilizing $69.65 of the available
contingency to reimburse John Often for half of the costs of the sewer line installation as
outlined in the cost share agreement.
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Impact Fee Cost Sharing account.
Attachments:
Invoice from John M. Often to City of Fayetteville
Engineer/Contractor Invoices Paid by John Often
Ordinance 6239
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
INVOICE
DATE
10/15/2019
INVOICE TO
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
INVOICE NO YOUR COMPANY
1001 John M. Otten
4190 E. Canvas Rd.
Fayetteville, AR 72701
479-409-8203
Due on Receipt
DESCRIPTION
Due on Receipt
UNIT PRICE
Sewer Extension $26,589.00 x 50%=
Engineering for Sewer Extension $4,639.31 x 50% _
Tota
LINE TOTAL
$13,294.50
$ 2,319.65
$15,614.15
Blazing Hogs Construction LLC
PO Box 738
Rogers, AR 72757
I
N9
Bill To r
Jack Otten - Maine Street Sewer qOL
Invoice
Date Invoice #
7/29/2019 Drawl Final
P.O. No.
Terms
Project
Quantity
Description
U/M
Rate
Amount
Ex Manhole Core and Patch
2,000.00
2,000.00
8" DR 26
8,064.00
8,064.00
5' Manhole
3,500.00
3,500.00
Disconnect and Seal Existing Service Line
2,000.00
2,000.00
Services
6,750.00
6,750.00
T -Patch Approx 100 ft x 4 ft
8,250.00
8,250.00
Testing
1,500.00
1,500.00
Total $32.064.00
Bates and Associates
a�% 7230 S. Pleasant Ridge Drive
Fayetteville, AR 72704
Bill to:
Jack Otten
4190 E Canvas Rd
Fayetteville, AR 72701
Invoice
Date
Invoice #
1/10/2019
17-34601
Bates Project # f Terms
17-346 Due on receipt
Description Amount
Surveying and Engineering for sewer main extension- 2016 W. Maine Street, Fayetteville, AR 4,500.00
City of Fayetteville Grading Fee - Reimbursable Expense Check # 15564 75.00
Reimbursable Expense for Arkansas Department of Health Sewer Review Fee- Check#15597 50.00
Reimbursable Expense for UPS to overnight plans to Arkansas Department of Health 14.31
ID
Total $4,639.31
Invoices are due upon receipt! A late fee will be applied for payments over 15 days. Thank
you for your prompt attention.
Phone # Fax #
479-442-9350 479-521-9350
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6239
File Number: 2019-0.186
JOHN M. OTTEN COST SHARE AGREEMENT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH JOHN M. OTTEN, FOR THE INSTALLATION OF A
SANITARY SEWER LINE ALONG A PORTION OF WEST MAINE STREET, WITH THE AMOUNT
NOT TO EXCEED $15,544.50 TO BE PAID BY THE CITY OF FAYETTE-VILLE, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $1,555.00
WHEREAS, John M. Otten has requested the City share in the cost of extending an 8 -inch sewer line
along a portion of West Maine Street between South Sang Avenue and Cross Street, a distance of
approximately 100 linear feet; and
WHEREAS, Constructing the sewer main will allow the development of the property located at 2014
West Maine Street and will allow for any future developments in the immediate area; and
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material
cost of facilities of a size that is larger than required to serve subdivisions when such excess size is
specified and required by the water and wastewater director for the general benefit of the water system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
Page 1 Printed on 1012119
File Number. 2019-0486
Ordinance 6239
therefore waives the requirements of formal competitive bidding and approves a cost share agreement
with John M. Otten for the installation of an 8 -inch sanitary sewer line along a portion of West Maine
Street with the amount not to exceed $15,544.50 to be paid by the City of Fayetteville, and further approves
a project contingency in the amount of $1,555.00.
PASSED and APPROVED on 10/1/2019
1_E RK /rrzi
Attest: .``���� ' • C17• • Tpi
Y0 •CSi!
•PR �� G
ell
Lisa Branson, Deputy City CeG'�•• �: •y�;.``
�? '11i 11011
Page 2 Printed on 10/2!19
- City of Fayetteville, Arkansas 113 West Mountain street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0486
Agenda Date: 10/1/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 3
JOHN M. OTTEN COST SHARE AGREEMENT:
AN ORDINANCETO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH JOHN M. OTTEN, FOR THE INSTALLATION OF
A SANITARY SEWER LINE ALONG A PORTION OF WEST MAINE STREET, WITH THE
AMOUNT NOT TO EXCEED $15,544.50 TO BE PAID BY THE CITY OF FAYETTEVILLE, TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,555.00
WHEREAS, John M. Otten has requested the City share in the cost of extending an 8 -inch sewer line along a
portion of West Maine Street between South Sang Avenue and Cross Street, a distance of approximately 100
linear feet; and
WHEREAS, Constructing the sewer main will allow the development of the property located at 2014 West
Maine Street and will allow for any future developments in the immediate area; and
WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost
of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and
required by the water and wastewater director for the general benefit of the water system.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and approves a cost share agreement with John M. Offen for the
installation of an 8 -inch sanitary sewer line along a portion of West Maine Street with the amount not to exceed
$15,544.50 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of
$1,555.00.
City of Fayettevil* Arkansas Page 7 Printed on 14WO19
City of Fayetteville Staff Review Form
2019-0486
Legistar File ID
10/1/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 9/9/2019 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a cost share agreement with John M. Otten in an amount not to exceed
$15,544.50 for the extension of an 8 -inch sanitary sewer line on West Maine Street, and approval of a contingency
in the amount of $1,555.00.
5400.720.5700-5815.00
Account Number
04039.1
Project Number
Budgeted Item? Yes
Budget Impact:
Water and Sewer
Fund
Water/Sewer Impact Fee Cost Sharing
Project Title
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cast
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$ 1,237,694.00
$ 142,955.74
I $ 1,094,738.26
$ 17,099.50
[ $ 1,077,638.76
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 1, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: September 9, 2019
CITY COUNCIL MEMO
SUBJECT: Cost Share Agreement with John M. Often for a Sanitary Sewer Extension
on West Maine Street
RECOMMENDATION:
Staff recommends the approval of a cost share agreement with John M. Otten in an amount not
to exceed $15,544.50 for the extension of an 8 -inch sanitary sewer line on West Maine Street,
and approval of a contingency in the amount of $1,555.00.
BACKGROUND:
John M. (Jack) Otten has requested that the City share in the cost of extending an 8 -inch sewer
line along a portion of W. Maine St. between S. Sang Ave. and Cross St., a distance of
approximately 100 linear feet. The proposed sanitary sewer line would extend west from an
existing sanitary sewer line on W. Maine St.
DISCUSSION:
Constructing this sewer main will allow the development of the property located at 2014 W.
Maine St. and will also allow for any future developments in the immediate area to obtain sewer
service. Jack Otten has received three bids for the proposed sanitary sewer improvements. A
bid from Blazing Hogs Construction, LLC of Fayetteville was determined to be the lowest
qualified bid. Their bid totaled $32,064.00, but the private service lines do not qualify for cost
share funds. For the line item labeled "Services" on the attached Blazing Hogs Construction
invoice, $1,275.00 of the $6,750.00 total will be eligible to share in the cost of three (3) sewer
taps. This will put the total eligible cost share amount for Blazing Hogs Construction at
$26,589.00. Bates & Associates provided the engineering and surveying services associated
with the project in the amount of $4,500.00. Staff recommends a 50% cost share for the sewer
line extension in the not -to -exceed amount of $15,544.50, with a contingency of $1,555.00.
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Impact Fee Cost Sharing account.
Attachments:
Cost Share Agreement
Exhibit A — Map of Area
Exhibit B — Blazing Hogs Construction Invoice and Bates & Associates Proposal
Mailing Address:
113 W. Mountain Street www.fayotteville-ar.gov
Fayetteville, AR 72701
N tIEREAT John %L Otten has requested that the Cit} Avc in the c --t orMcnding an
84nch sem r main along a portion of Wcm \laine Strcet bet"Ven South sane A%enue and `-'ouch
Cross Avenue, a distance of approximately 100 feet: anis
WHEREAS, wnwwting this segment of S -inch scwvr main WH allow JFK A (Xtett to
obtain sewerservice to develop the pwpcny loCM at 014 West Maine Street, and ako allow Ar
ample future capacity which the City recognizes "ill be necessary for the area that k served b
this sewer main r „
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Y
NONNI, T111 IZEhC)1Z1�_ the t,tt� dt havettr �°ille, ��rk�n��t1 and .f��1in" �4. f,)tten agree as
1. The City of l a�,ctteville, Arkansas agrees to
n Reimburse John A Men Or 50,"o of the cost to install appmArnately 100 linear
feet of 8 -inch sewer main in the area identified in Exhibit' -A" up to a nlaximum-
not-to-exceed amount of '-,15.5-14.50. as was estimated by the builder's -10,
representatives and slogan on F.xhibtt `'B'% attached `
B. Pa} meat; due to hAnA Own, shall he remitted within sixty (60) d ysafter receipt
cof slid invoices upon completion oi'the prc�lect_
Tial protect inanayaement, inspection. and testing ',wall
:f
nd acceptable: sewer main installation. includin
rations to the City's 1-,noineering Department. per '
Qg
I specifications to the frit}' and receiti c approval
and Dcpartmcnts prior to commencin
s from the Contractor upon Cit} .ipproval of the
ation (%4ith reimhur,cmcnt of 5wb orow cast by
)t -to -exceed anrnnu t f 's 1 j jl•1- t).
w
IN AGREEMENT WITH ALL THE'I'FI21-IS AND CONDI'T'IONS ABOVE, WE:
SICTN BELOW:
JOHNvi. OTTEN
JOIC ' m, OTTEN, Property Owner
A,r-rEs,r:
CITY OF FAYFT'rEVILLE,
ARKANSAS /
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RDAs Mayo
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SOti DRA SMITFI, cite
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Sewer Line Extension
n
Sewer Line Extension
Blazing flogs Construction LLC
PO Box 738
Rogers, AR 72757
-!9114h
9
Invoice
Date Invoice #-
71291,12019
712012019 Drawl Final
P.O. No,
Terms
Project
Quantity
Description
U/M
Rate
Amount
Ex Manhole Core and Patch
2,000.00
2,000.00
8" DR 26
8,064.00
8,064.00
5' Manhole
3,500.00
3,500.00
Disconnect and Sea] Existing Service Line
2,000.00
2,000.00
Services
6,750.00
$1,275.00 6,; 59.08-
T -Patch Approx 100 ft x 4 ft
8,250.00
8,250.00
'resting
1,500.00
1,500.00
The City will pay $1,275.00 to share in the cost of
three (3) sewer taps. Private service lines will not
be included in the cost share.
Total $26.589.00 Si' -06,11l0
Bates
.�;
off ` Associates,1 nc.
Civil Engineering • Land Surveying • Landscape Architecture
Y 9
7230 S. Pleasant Ridge Dr. / Fayetteville, AR 72703
PH: 479-442-9350 / FAX: 479-521-9350
September 27, 2018
Jack Otten
2016 W. Maine Street
Fayetteville, AR
RE: Civil Proposal for sewer main extension
Dear. Mr. Otten,
We appreciate the opportunity to provide you with engineering and surveying services
for the proposed sewer main extension on Maine Street in Fayetteville Arkansas. It is
my understanding that we are to provide you with construction plans for a sewer main
extension. We propose to provide the following services:
1. Construction Plans
• Prepare grading application forms
• Prepare topographic survey in construction area
Prepare site & utility plan
o Show all existing utilities
o Show proposed utility locations
o Show water & sewer service line locations
o Add state plane coordinates to two fire hydrants
o Show setback and utility easements
o Show existing and proposed buildings
• Prepare Plan and Profile Sheets.
• Prepare Detail Sheets.
• City Engineering Review
o Make revisions to the plans per city comments
• Submit to Arkansas Department of Health
o Make revisions to the plans per comments
2. Construction
• Prepare letter to City engineering for performance bonds
• Set up and attend pre -construction meeting
• Construction observation for public improvements
o Full time for water and sewer
3. Close out items before for Final acceptance by City
• Preliminary walk-through and prepare punch list for city
• Final walk-through with City
• As -built plans of public improvements
• As -built survey of public improvements
• Prepare letter to City engineering with unit price construction cost for public
improvements to get number for 2 year maintenance bond.
• Certifications
o Engineering certification of public improvements
o Surveying certification of compliance
Professional Fee proposal:
We proposed to provide the above information for:
$ 500 Topographic strip survey
$2,500 Construction plans (item 1)
1,500 Inspection and closeout (item 2-3)
$4,500
The proposal does not include the following items:
• City or state review fee's
• Construction Staking (to be provided by Bates & Associates once site is
designed and staking estimate will be provided to the owner).
Should you have any questions or require any additional information, please feel free to
contact us at your convenience. If this Proposal is satisfactory to you, please sign
below for our authorization to begin working.
Sincerely,
Bates & Associates, Inc
- :
Geoffr y H. Bates, P.E.
PresicAnt ofEngipeering
er
Address for invoicing 113 IJeS� l�lou��a►h S+.
FaLAe4eVillc , 4P 7.2701
By signing above, I agree to pay Bates & Associates, Inc. the fee as stated above within
30 days of receiving invoice.
This Agreement consisting of the proposed services stated above, constitutes the entire
agreement between Owner and Engineer and supersedes all prior written or oral
understandings. This Agreement may only be amended, supplemented, modified, or
canceled by a duly executed written instrument.