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Home My WebLink About222-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 222-19 File Number: 2019-0587 MOHAWK RESOURCES LTD: A RESOLUTION TO APPROVE THE PURCHASE AND INSTALLATION OF A VEHICLE LIFT AND LIGHTING SYSTEM FOR THE FLEET SHOP FROM MOHAWK RESOURCES LTD IN THE AMOUNT OF $124,831.23 PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $12,483.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase and installation of a flush mount vehicle lift and lighting system for the Fleet Shop from Mohawk Resources LTD in the amount of $124,831.23 plus any applicable sales taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract, and further approves a project contingency in the amount of $12,483.00. PASSED and APPROVED on 10/1 /2019 Page 1 Printed on 10/2/19 File Number: 2019-0587 Resolution 222-19 Attest: `'01InnnIIII/ � �1., � � � �• Fey � � .� Lisa Branson, Deputy City G.* ,f- '� 9NSAS •.• �`. Page 2 Printed on IWV19 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 0Text File File Number: 2019-0587 Agenda Date: 10/1/2019 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 5 MOHAWK RESOURCES LTD: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE AND INSTALLATION OF A VEHICLE LIFT AND LIGHTING SYSTEM FOR THE FLEET SHOP FROM MOHAWK RESOURCES LTD IN THE AMOUNT OF $124,831.23 PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $12,483.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase and installation of a flush mount vehicle lift and lighting system for the Fleet Shop from Mohawk Resources LTD in the amount of $124,831.23 plus any applicable sales taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract, and further approves a project contingency in the amount of $12,483.00. City of Fayetteville, Arkansas Paye 1 Printed on 101212019 Sara Glenn Submitted By City of Fayetteville Staff Review Form City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/11/2019 Fleet Operations (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase and installation of a Flush Mount Parallelogram with its accompanying lighting system for the Fleet Shop for the Sourcewell contract price of $124,831.23, plus a 10% contingency, through Mohawk Resources LTD of Amsterdam, NY. Budget Impact: 9700.770.1910-5801.00 Account Number Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Shop Fund Project Title $ 150,000.00 $ 137,314.35 3 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE V4W ARKANSAS MEETING OF OCTOBER 1, 2019 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: September 11, 2019 SUBJECT: Shop Parallelogram CITY COUNCIL MEMO RECOMMENDATION: A resolution to authorize the purchase and installation of a Flush Mount Parallelogram with its accompanying lighting system for the Fleet Shop for the Sourcewell contract price of $124,831.23, plus a 10% contingency, through Mohawk Resources LTD of Amsterdam, NY. BACKGROUND: Fleet's currently parallelogram is 20+ years of age, antiquated, excessively large, and lacks the ability to safely lift all City units properly. In addition, current parallelogram is not flush floor mounted, causing tripping hazards, and limits the use of one of the shop bays. DISCUSSION: The selection of a Parallelogram from Mohawk Resources, LTD was chosen based on: The best suited equipment for the overall fleet needs; providing a safer work environment for all who enter the shop. a. Wider lift runs to safely fully support any sized tires used by the City's units. b. Allowing the bay containing the lift to be operational even when the lift is not required, this will increase productivity. c. Floor flush walk way, eliminating tripping hazards. This replacement would improve the shops functionality, productivity, and ensure a safer work environment. This item was approved by the Equipment Committee September 10, 2019. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted for this replacement and installation. Attachments: Mohawk Resources, LTD Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 askJ Vendor: MOHAWK RESOURCES LTD 65 Vrooman Ave, PO Box 110 Amsterdam, NY 12010 Phone: 800-833-2006 Fax: 518-842-1289 Contact: 518-275-9254 Email: pudiIck @�ntohawkQQs.Corp -- — BILL TO Winston McGowan City of Fayetteville Fleet Operations 113 West Mountaian Rd. Fayetteville, AR 72701 (479)444-3496 QUOTATION Quote No: RP19-SCOAe Quote Date: 8/27/2019 Good Through 9/26/2019 SHIP TO Winston McGowan City of Fayetteville Fleet Operations 113 West Mountaian Rd, Fayetteville, AR 72701 (479)444-3496 Shlpptng Method Shipping Terms Lead Tire Payment Terms Best Way FDS Destination, Freight Prepaid 12-14 Weeks ACRO* Net 30 Part Number Description Qty List Prue Purchase Price Total P -000-A-019 Parallelogram 75,0001b x 35'- Flush Mount **ALI CERTIFIED" 1 $ 129,150.00 $ 108,9D4.76 $ 108,904.76 P -800-A-036 Track Lighting 35' (Class I, Div II) ••ALI CERTIFIED— 1 $ 9,400.00 $ 7,926.48 $ 7,926.48 'After Receipt of Completed Order - When a Ilcable, includes s Subtotal P P Pp signed quote, data sheets, and receipt of required payment Sales Tax (if applicable) Freight NOTES: Installation (optional) Credit Card Fee • TOTAL $ 116,831.23 $ Included $ 8,000.00 N/A $ 124,831.23 This quotation is subject to the terms and conditions noted on the following page. BUYONCE. BUYRIGHT. BUYAMOHAWKI ,•--_._._. _.___._._...__A_._.__.._._•.._. ---.-------------._--------_---- FINANCING OPTIONS i I I I• • I 24 Into FINANCE 36 mo 48 Into 60 mo i ! $52,959.60 $3,625.27 $2,810.96 $2,323.77 ' ! FIRST YEAR SECTION 179 TAX DEDUCTION•• ' COST AFTER SECTION 179 TAX SAVINGS $ 75,940.30 •-Assumes 35% T.. Rate 1 I I This example was provided to Mohawk Lifts by GreatAmenco Financial Servlces("Greaukmerlca"), to whom we regularly refer certain customers Interested in financing purchases from us. Actual ' flnandng terms and arrangements ere proposed by GreatAmerice at the time of credit application. Mohawk does not panicipele In the credit application or credit decision process, which Is solely between our customer and Greeusmerlca. Mohawk does not hove any owrsership interest In Great America and Mohawk does not receive any referral fees or other compensaten from GreatAmedca. Our referral to GreatAmerlca Is wleiy as a convenience to cur customers Interested In financing purchases from .Mohawk. It Is not a condition of this transaction that the c—u,- , finance Its purchase er finance with GreetAmerke. TERMS AND CONDITIONS This order Is subject to the General Terms and Conditions of Sale and Warranties found at www.mohawklins.com/terms and www.mohawklft.com/warranty Delivery and Installation :A fork truck must be supplied at the offload site to unload the equipment from the freight carriers'trailer and if applicable for the installation. YThe Customer is responsible for Inspecting all Products at the time of delivery and before signing the delivery receipt, freight bill, or bill of lading. Should the customer determine at the ume of delivery that env items are damaged or missing the Customer must note the Item, timci or condition on the deiivery receipt, freight bill, or bill of lading. Mohawk is not responsible for missing or damaged products when the Customer has signed the delivery receipt, freight bill, or bill of lading in good condition. Y Quoted installation does not Include electrical hook-up or any concrete work which may be required. Electrical and any concrete work that may be required must be preformed prior to Installer's appointment date. );e Quoted Installation does not include any unforeseen circumstances such as plumbing, electrical, in floor heat, rebar, steel structures, drain, or drain slopes in the existing floor. Installation price Is subject to change if the lift is unable to be installed at the time of scheduled appointment, if the shop condition Is not ready for Installation (lack of adequate concrete, no electrical service, etc), or any other condition which would require additional return trips by the installer. ➢Price does not include Sales tax (unless applicable), duties, brokerage, or any other fees. ➢Any and all permits, licenses, fees, etc. are the Customers' responsibility PAYMENT Payment for your equipment, Including installation, Is due with order or prior to shipping. Payment can be made by certifled check or wire transfer. "VISA or MasterCard accepted for orders less than $18,000.00. A 3.25% processing fee will apply. Acknowledged and Accepted by: 6e I SsLkt pay- e{kaS f ^� will accept PO in place of signature Signature: Date: Name (printed): Title: Phone: Email: To place your order, please return a signed copy of the quote to: MOHAWK RESOURCES LTD. PO Box 110, Amstel dam, NY 12010 Emall orders@mohawklifts.com or Fax 518-842-1289 THANK YOU FOR YOUR BUSINESS!