HomeMy WebLinkAbout212-19 RESOLUTIONof "F nE.r•rF
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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 212-19
File Number: 2019-0558
GARVER, LLC - MISSOURI CREEK DRAINAGE BASIN:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH GARVER, LLC IN THE AMOUNT OF $346,700.00 FOR DESIGN SERVICES ASSOCIATED
WITH A PROJECT TO ALLEVIATE FLOODING WITHIN THE MISSOURI CREEK DRAINAGE
BASIN, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a professional
engineering services agreement with Garver, LLC in the amount of $346,700.00 for design services
associated with a project to alleviate flooding within the Missouri Creek Drainage Basin.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Attest:
M-)
Lisa Branson, Deputy City C
Page 1 Printed on 9119119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
-- File Number: 2019-0558
Agenda Date: 9/17/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 9
GARVER, LLC - MISSOURI CREEK DRAINAGE BASIN:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH GARVER, LLC IN THE AMOUNT OF $346,700.00 FOR DESIGN SERVICES ASSOCIATED
WITH A PROJECT TO ALLEVIATE FLOODING WITHIN THE MISSOURI CREEK DRAINAGE
BASIN, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a professional
engineering services agreement with Garver, LLC in the amount of $346,700.00 for design services associated
with a project to alleviate flooding within the Missouri Creek Drainage Basin.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 9/19/2019
City of Fayetteville Staff Review Form
2019-0558
Legistar File ID
9/17/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 8/29/2019 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a contract in the amount of $346,700.00 with Garver, LLC. for design services associated with the
Missouri Creek Drainage Basin. Approval of a Budget Adjustment.
Budget Impact:
4604.860.7410-5860.02 4604 - Drainage Projects 2019 Bonds
Account Number
46040.7410.1000
Fund
Drainage Project (2019 Bonds), Missouri
Creek/Rolling Hills Drainage Phase I
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 8,009,572.00
Funds Obligated
$ -
Current Balance
�$— 8,009,572.00
Does item have a cost? Yes
Item Cost
$ 346,700.00
Budget Adjustment Attached? Yes
Budget Adjustment
$ -
Remaining Budget
$ 7,6627872.00
V20180321
Purchase Order Number:
Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
W4W ARKANSAS
MEETING OF SEPTEMBER 17, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
CITY COUNCIL MEMO
DATE: August 27, 2019
SUBJECT: Approval of a contract in the amount of $346,700.00 with Garver, LLC. for
design services associated with the Missouri Creek Drainage Basin.
Approval of a Budget Adjustment
RECOMMENDATION:
Staff recommends City Council Approval of a contract in the amount of $346,700.00 with
Gamer, LLC. for design services associated with the Missouri Creek Drainage Basin. Approval
of a Budget Adjustment.
BACKGROUND:
This project will consist of complete drainage analysis and improvements associated with
helping to alleviate flooding within the Missouri Creek Drainage Basin including, but not limited
to, hydrologic and hydraulic studies, design, preparation of property acquisition document and
bidding services for improvements along Stanton Avenue between N Elizabeth Avenue and
Rolling Hills Drive, along Loxley Avenue between Cortland Street and Harold Street and
capacity improvements to Missouri Creek between Rolling Hills Drive and Stubblefield Road.
This project was identified as a priority project by City Council after the April 2017 flooding
event.
DISCUSSION:
This project has been identified as one of the projects to be funded by the first phase of the
2019 Drainage Bond Program. Garver, LLC has provided a proposed scope and fee in the
amount of $346,700.00 for the design of this project. The contract will be paid based on hourly
rates for work completed, up to the total contract amount.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Drainage Bond Project.
Attachments:
Engineering Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AGREEMENT
For
PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
GARVER, LLC
THIS AGREEMENT is made as of 1, 2019, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and
GARVER, LLC (hereinafter called ENGINEER).
CITY OF FAYETTEVILLE from time to time requires professional engineering services in connection
with the evaluation, design, and/or construction supervision of capital improvement projects. Therefore,
CITY OF FAYETTEVILLE and ENGINEER in consideration of their mutual covenants agree as follows:
ENGINEER shall serve as CITY OF FAYETTEVILLE's professional engineering consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of ENGINEER's services. All services shall be performed
under the direction of a professional engineer registered in the State of Arkansas and qualified in the
particular field.
SECTION 1 - AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of ENGINEER
1.2 Assignments may include services described hereafter as Basic Services or as Additional
Services of ENGINEER.
1.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fees, or delivery schedule.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 Perform professional services in connection with the Project as hereinafter stated.
2.1.1 The Scope of Services to be furnished by ENGINEER during the Project is included in
Appendix A attached hereto and made part of this Agreement.
2.2 ENGINEER shall coordinate their activities and services with the CITY OF
FAYETTEVILLE. ENGINEER and CITY OF FAYETTEVILLE agree that ENGINEER has
full responsibility for the engineering services.
SECTION 3 - RESPONSIBILITIES OF CITY OF FAYETTEVILLE
3.1 CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of
ENGINEER:
Garver Contract— Professional Engineering Services 1 8/22/2019
3.1.1 Provide full information as to CITY OF FAYETTEVILLE's requirements for the
Project.
3.1.2 Assist ENGINEER by placing at ENGINEER's disposal all available information
pertinent to the assignment including previous reports and any other data relative
thereto.
3.1.3 Assist ENGINEER in obtaining access to property reasonably necessary for
ENGINEER to perform his services under this Agreement.
3.1.4 Examine all studies, reports, sketches, cost opinions, proposals, and other documents
presented by ENGINEER and render in writing decisions pertaining thereto.
3.1.5 Provide such professional legal, accounting, financial, and insurance counseling services
as may be required for the Project.
3.1.6 The City Engineer is the CITY OF FAYETTEVILLE's project representative with
respect to the services to be performed under this Agreement. The City Engineer shall
have complete authority to transmit instructions, receive information, interpret and
define CITY OF FAYETTEVILLE's policies and decisions with respect to materials,
equipment, elements and systems to be used in the Project, and other matters pertinent to
the services covered by this Agreement.
3.1.7 CITY OF FAYETTEVILLE and/or its representative will review all documents and
provide written comments to ENGINEER in a timely manner.
SECTION 4 - PERIOD OF SERVICE
4.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
4.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. ENGINEER will
proceed with providing the authorized services immediately upon receipt of written
authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of
the services authorized and the time in which the services are to be completed. The
anticipated schedule for this project is included as Appendix A.
SECTION 5 - PAYMENTS TO ENGINEER
5.1 The maximum not -to -exceed amount authorized for this Agreement shall be based upon on a
Unit Price basis as described in Appendix B.
5.2 Statements
5.2.1 Monthly statements for each calendar month shall be submitted to CITY OF
FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for
professional services consistent with ENGINEER'S normal billing schedule. Once
established, the billing schedule shall be maintained throughout the duration of the
Project.
Applications for payment shall be made in accordance with a format to be developed by
ENGINEER and as approved by CITY OF FAYETTEVILLE. Applications for payment
Garver Contract— Professional Engineering Services 2 8/22/2019
shall be accompanied each month by the updated project schedule as the basis for
determining the value earned as the work is accomplished. Final payment for
professional services shall be made upon CITY OF FAYETTEVILLE's approval and
acceptance with the satisfactory completion of the study and report for the Project.
5.3 Payments
5.3.1 All statements are payable upon receipt and due within thirty (30) days. If a portion of
ENGINEER's statement is disputed by CITY OF FAYETTEVILLE, the undisputed
portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF
FAYETTEVILLE shall advise ENGINEER in writing of the basis for any disputed
portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to
pay invoices within 30 days of date the invoice is approved, however, payment within
30 days is not guaranteed.
5.4 Final Payment
5.4.1 Upon satisfactory completion of the work performed under this Agreement, as a
condition before final payment under this Agreement, or as a termination settlement
under this Agreement, ENGINEER shall execute and deliver to CITY OF
FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising
under or by virtue of this Agreement, except claims which are specifically exempted by
ENGINEER to be set forth therein. Unless otherwise provided in this Agreement or by
State law or otherwise expressly agreed to by the parties to this Agreement, final
payment under this Agreement or settlement upon termination of this Agreement shall
not constitute a waiver of CITY OF FAYETTEVILLE's claims against ENGINEER or
his sureties under this Agreement or applicable performance and payment bonds, if any.
SECTION 6 - GENERAL CONSIDERATIONS
6.1 Insurance
6.1.1 During the course of performance of these services, ENGINEER will maintain (in
United States Dollars) the following minimum insurance coverages:
Tyne of Coverage
Workers' Compensation
Employers' Liability
Commercial General Liability
Bodily Injury and
Property Damage
Automobile Liability:
Bodily Injury and
Property Damage
Professional Liability Insurance
Limits of Liability
Statutory
$500,000 Each Accident
$1,000,000 Combined Single Limit
$1,000,000 Combined Single Limit
$1,000,000 Each Claim
ENGINEER will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal
of coverage.
Garver Contract— Professional Engineering Services j 8/22/2019
6.1.2 CITY OF FAYETTEVILLE and ENGINEER waive all rights against each other and
their officers, directors, agents, or employees for damage covered by property insurance
during and after the completion of ENGINEER's services.
6.2 Professional Responsibility
6.2.1 ENGINEER will exercise reasonable skill, care, and diligence in the performance of
ENGINEER's services and will carry out its responsibilities in accordance with
customarily accepted professional engineering practices. CITY OF FAYETTEVILLE
will promptly report to ENGINEER any defects or suspected defects in ENGINEER's
services of which CITY OF FAYETTEVILLE becomes aware, so that ENGINEER can
take measures to minimize the consequences of such a defect. CITY OF
FAYETTEVILLE retains all remedies to recover for its damages caused by any
negligence of ENGINEER.
6.3 Cost Opinions and Projections
6.3.1 Cost opinions and projections prepared by ENGINEER relating to construction costs
and schedules, operation and maintenance costs, equipment characteristics and
performance, and operating results are based on ENGINEER's experience,
qualifications, and judgment as a design professional. Since ENGINEER has no control
over weather, cost and availability of labor, material and equipment, labor productivity,
construction Contractors' procedures and methods, unavoidable delays, construction
Contractors' methods of determining prices, economic conditions, competitive bidding
or market conditions, and other factors affecting such cost opinions or projections,
ENGINEER does not guarantee that actual rates, costs, performance, schedules, and
related items will not vary from cost opinions and projections prepared by ENGINEER.
6.4 Changes
6.4.1 CITY OF FAYETTEVILLE shall have the right to make changes within the general
scope of ENGINEER's services, with an appropriate change in compensation and
schedule only after Fayetteville City Council approval of such proposed changes and,
upon execution of a mutually acceptable amendment or change order signed by the
Mayor of the CITY OF FAYETTEVILLE and the duly authorized officer of
ENGINEER.
6.5 Termination
6.5.1 This Agreement may be terminated in whole or in part in writing by either party in the
event of substantial failure by the other party to fulfill its obligations under this
Agreement through no fault of the terminating party, provided that no termination may
be effected unless the other party is given:
6.5.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.1.2 An opportunity for consultation with the terminating party prior to termination.
6.5.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that ENGINEER is given:
Garver Contract — Professional Engineering Services 4 8/22/2019
6.5.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
6.5.2.2 An opportunity for consultation with the terminating party prior to termination.
6.5.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable
adjustment in the price provided for in this Agreement shall be made, but
6.5.3.1 No amount shall be allowed for anticipated profit on unperformed services or other
work,
6.5.3.2 Any payment due to ENGINEER at the time of termination may be adjusted to cover
any additional costs to CITY OF FAYETTEVILLE because of ENGINEER's
default.
6.5.4 If termination for default is effected by ENGINEER, or if termination for convenience is
effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a
reasonable profit for services or other work performed. The equitable adjustment for
any termination shall provide for payment to ENGINEER for services rendered and
expenses incurred prior to the termination, in addition to termination settlement costs
reasonably incurred by ENGINEER relating to commitments which had become firm
prior to the termination.
6.5.5 Upon receipt of a termination action under Paragraphs 6.5.1 or 6.5.2 above, ENGINEER
shall:
6.5.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
6.5.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data,
drawings, specifications, reports, estimates, summaries and such other information
and materials as may have been accumulated by ENGINEER in performing this
Agreement, whether completed or in process.
6.5.6 Upon termination under Paragraphs 6.5.1 or 6.5.2 above CITY OF FAYETTEVILLE
may take over the work and may award another party an agreement to complete the
work under this Agreement.
6.5.7 If, after termination for failure of ENGINEER to fulfill contractual obligations, it is
determined that ENGINEER had not failed to fulfill contractual obligations, the
termination shall be deemed to have been for the convenience of CITY OF
FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as
provided in Paragraph 6.5.4 of this clause.
6.6 Delays
6.6.1 In the event the services of ENGINEER are suspended or delayed by CITY OF
FAYETTEVILLE or by other events beyond ENGINEER's reasonable control,
ENGINEER shall be entitled to additional compensation and time for reasonable costs
incurred by ENGINEER in temporarily closing down or delaying the Project.
Garver Contract — Professional Engineering Services 5 8/22/2019
6.7 Rights and Benefits
6.7.1 ENGINEER's services will be performed solely for the benefit of CITY OF
FAYETTEVILLE and not for the benefit of any other persons or entities.
6.8 Dispute Resolution
6.8.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and ENGINEER which arise from, or in any way
are related to, this Agreement, including, but not limited to the interpretation of this
Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF
FAYETTEVILLE or ENGINEER in the performance of this Agreement, and disputes
concerning payment.
6.8.2 Exhaustion of Remedies Required: No action may be filed unless the parties first
negotiate. If timely Notice is given under Paragraph 6.8.3, but an action is initiated prior
to exhaustion of these procedures, such action shall be stayed, upon application by either
party to a court of proper jurisdiction, until the procedures in Paragraphs 6.8.3 and 6.8.4
have been complied with.
6.8.3 Notice of Dispute
6.8.3.1 For disputes arising prior to the making of final payment promptly after the
occurrence of any incident, action, or failure to act upon which a claim is based, the
party seeking relief shall serve the other party with a written Notice;
6.8.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give ENGINEER written Notice at the address listed in
Paragraph 6.14 within thirty (30) days after occurrence of any incident, accident, or
first observance of defect or damage. In both instances, the Notice shall specify the
nature and amount of relief sought, the reason relief should be granted, and the
appropriate portions of this Agreement that authorize the relief requested.
6.8.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY
OF FAYETTEVILLE and ENGINEER shall confer in an effort to resolve the dispute. If
the dispute cannot be resolved at that level, then, upon written request of either side, the
matter shall be referred to the President of ENGINEER and the Mayor of CITY OF
FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such
other location as is agreed upon within 30 days of the written request to resolve the
dispute.
6.9 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to ENGINEER for services rendered by ENGINEER.
6.10 Publications
6.10.1 Recognizing the importance of professional development on the part of ENGINEER's
employees and the importance of ENGINEER's public relations, ENGINEER may
prepare publications, such as technical papers, articles for periodicals, and press releases,
pertaining to ENGINEER's services for the Project. Such publications will be provided
to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance
review. CITY OF FAYETTEVILLE shall review such drafts promptly and provide
CITY OF FAYETTEVILLE's comments to ENGINEER. CITY OF FAYETTEVILLE
Garver Contract —Professional Engineering Services 6 8/22/2019
may require deletion of proprietary data or confidential information from such
publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold
approval. The cost of ENGINEER's activities pertaining to any such publication shall be
for ENGINEER's account.
6.11 Indemnification
6.11.1 CITY OF FAYETTEVILLE agrees that it will require all construction Contractors to
indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and ENGINEER from
and against any and all loss where loss is caused or incurred or alleged to be caused or
incurred in whole or in part as a result of the negligence or other actionable fault of the
Contractors, or their employees, agents, Subcontractors, and Suppliers.
6.12 Ownership of Documents
6.12.1 All documents provided by CITY OF FAYETTEVILLE including original drawings,
disks of CADD drawings and cross sections, estimates, specification field notes, and data
are and remain the property of CITY OF FAYETTEVILLE. ENGINEER may retain
reproduced copies of drawings and copies of other documents.
6.12.2 Engineering documents, drawings, and specifications prepared by ENGINEER as part of
the Services shall become the property of CITY OF FAYETTEVILLE when ENGINEER
has been compensated for all Services rendered, provided, however, that ENGINEER
shall have the unrestricted right to their use. ENGINEER shall, however, retain its rights
in its standard drawings details, specifications, databases, computer software, and other
proprietary property. Rights to intellectual property developed, utilized, or modified in
the performance of the Services shall remain the property of ENGINEER.
6.12.3 Any files delivered in electronic medium may not work on systems and software different
than those with which they were originally produced. ENGINEER makes no warranty as
to the compatibility of these files with any other system or software. Because of the
potential degradation of electronic medium over time, in the event of a conflict between
the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard
copies will govern.
6.13 Notices
6.13.1 Any Notice required under this Agreement will be in writing, addressed to the
appropriate party at the following addresses:
CITY OF FAYETTEVILLE's address:
125 West Mountain Street
Fayetteville, Arkansas 72701
ENGINEER's address:
2049 E. Joyce Blvd, Suite 400
Fayetteville, Arkansas 72703
Garver Contract — Professional Engineering Services 7 8/22/2019
6.14 Successor and Assigns
6.14.1 CITY OF FAYETTEVILLE and ENGINEER each binds himself and his successors,
executors, administrators, and assigns to the other party of this Agreement and. to the
successors, executors, administrators, and assigns of such other party, in respect to all
covenants of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor
ENGINEER shall assign, sublet, or transfer his interest in the Agreement without the
written consent of the other.
6.15 Controlling Law
6.15.1 This Agreement shall be subject to, interpreted and enforced according to the laws of the
State of Arkansas without regard to any conflicts of law provisions.
6.16 Entire Agreement
6.16.1 This Agreement represents the entire Agreement between ENGINEER and CITY OF
FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in
purchase orders do not generally apply to professional services, in the event CITY OF
FAYETTEVILLE issues to ENGINEER a purchase order, no preprinted terms thereon
shall become a part of this Agreement. Said purchase order document, whether or not
signed by ENGINEER, shall be considered as a document for CITY OF
FAYETTEVILLE's internal management of its operations.
SECTION 7 - SPECIAL CONDITIONS
7.1 Additional Responsibilities of ENGINEER
7.1.1 CITY OF FAYETTEVILLE's review, approval, or acceptance of design drawings,
specifications, reports and other services furnished hereunder shall not in any way relieve
ENGINEER of responsibility for the technical adequacy of the work. Neither CITY OF
FAYETTEVILLE's review, approval or acceptance of, nor payment for any of the
services shall be construed as a waiver of any rights under this Agreement or of any cause
of action arising out of the performance of this Agreement.
7.1.2 ENGINEER shall be and shall remain liable, in accordance with applicable law, for all
damages to CITY OF FAYETTEVILLE caused by ENGINEER's negligent performance
of any of the services furnished under this Agreement except for errors, omissions or
other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF
FAYETTEVILLE-furnished data.
7.1.3 ENGINEER's obligations under this clause are in addition to ENGINEER's other express
or implied assurances under this Agreement or State law and in no way diminish any
other rights that CITY OF FAYETTEVILLE may have against ENGINEER for faulty
materials, equipment, or work.
7.2 Remedies
7.2.1 Except as may be otherwise provided in this Agreement, all claims, counter -claims,
disputes and other matters in question between CITY OF FAYETTEVILLE and
ENGINEER arising out of or relating to this Agreement or the breach thereof will be
Garver Contract — Professional Engineering Services 8 8/22/2019
decided in a court of competent jurisdiction within Arkansas.
7.3 Audit: Access to Records
7.3.1 ENGINEER shall maintain books, records, documents and other evidence directly
pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date of
execution of this Agreement. ENGINEER shall also maintain the financial information
and data used by ENGINEER in the preparation of support of the cost submission
required for any negotiated agreement or change order and send to CITY OF
FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE,
the State or any of their authorized representatives shall have access to all such books,
records, documents and other evidence for the purpose of inspection, audit and copying
during normal business hours. ENGINEER will provide proper facilities for such access
and inspection.
7.3.2 Records under Paragraph 7.3.1 above shall be maintained and made available during
performance on assisted work under this Agreement and until three years from the date of
final payment for the project. In addition, those records which relate to any controversy
arising out of such performance, or to costs or items to which an audit exception has been
taken, shall be maintained and made available until three years after the date of resolution
of such appeal, litigation, claim or exception.
7.3.3 This right of access clause (with respect to financial records) applies to:
7.3.3.1 Negotiated prime agreements:
7.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting
the price of any formally advertised, competitively awarded, fixed price agreement:
7.3.3.3 Agreements or purchase orders under any agreement other than a formally
advertised, competitively awarded, fixed price agreement. However, this right of
access does not apply to a prime agreement, lower tier subagreement or purchase
order awarded after effective price competition, except:
7.3.3.3.1 With respect to record pertaining directly to subagreement performance,
excluding any financial records of ENGINEER;
7.3.3.3.2 If there is any indication that fraud, gross abuse or corrupt practices may be
involved;
7.3.3.3.3 If the subagreement is terminated for default or for convenience.
7.4 Covenant Against Contingent Fees
7.4.1 ENGINEER warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement of understanding for a commission,
percentage, brokerage or continent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by ENGINEER for the purpose of
securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE
shall have the right to annul this Agreement without liability or at its discretion, to deduct
from the contract price or consideration, or otherwise recover, the full amount of such
commission, percentage, brokerage, or contingent fee.
Garver Contract — Professional Engineering Services 9 8/22/2019
7.5 Gratuities
7.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that ENGINEER or any of
ENGINEER's agents or representatives, offered or gave gratuities (in the form of
entertainment, gifts or otherwise) to any official, employee or agent of CITY OF
FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment in
awarding, amending or making any determinations related to the performance of this
Agreement, CITY OF FAYETTEVILLE may, by written notice to ENGINEER terminate
this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies
that the law or this Agreement provides. However, the existence of the facts on which
CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in
proceedings under the Remedies clause of this Agreement.
7.5.2 In the event this Agreement is terminated as provided in Paragraph 7.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against ENGINEER as it could pursue
in the event of a breach of the Agreement by ENGINEER As a penalty, in addition to
any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may
pursue exemplary damages in an amount (as determined by CITY OF FAYETTEVILLE)
which shall be not less than three nor more than ten times the costs ENGINEER incurs in
providing any such gratuities to any such officer or employee.
7.6 Arkansas Freedom of Information Act
7.6.1. City contracts and documents, including internal documents and documents of
subcontractors and sub -consultants, prepared while performing City contractual work are
subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of
Information Act request is presented to the CITY OF FAYETTEVILLE, ENGINEER
will do everything possible to provide the documents in a prompt and timely manner as
prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101. et seq.).
Only legally authorized photocopying costs pursuant to the FOIA may be assessed for
this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and
ENGINEER, by its authorized officer have made and executed this Agreement as of the day and year first
above written.
CITY OF FAYETT0
Lwt it 4
City Clerk
END OF
c�ERK%T111
�.a0 /A
CITY ••.F•
��2 •. "NS AS
N�C0 ``
Garver Contract -- Professional Engineering Services
ENGINEER
By: r e tS2
Sr. Project Manager, Ron Petrie
By:<�Z&
r 0 ()
AL ENGINEERING SERVICES
8/22/2019
APPENDIX A — SCOPE OF SERVICES
1. General
Generally, the scope of services includes surveying, hydrologic & hydraulic studies, design, preparation
of property acquisition documents, and bidding services for improvements within the Missouri Creek
watershed basin. Improvements will consist primarily of installing an underground drainage system
along Stanton Avenue between N. Elizabeth Avenue and Rolling Hills Drive with a potential settling
basin near Rolling Hills Drive, along Loxley Avenue between Cortland Street and Harold Street, and
capacity improvements to Missouri Creek between Rolling Hills Drive and Stubblefield Road including
a potential box culvert crossing replacement on Eton Street.
2. Surveys
2.1. Design Surveys
Garver will provide field survey data for designing the project, and this survey will be tied to the Owner's
control network.
Garver will conduct field surveys, utilizing radial topography methods, at intervals and for distances at
and/or along the project site as appropriate for modeling the existing ground, including locations of
pertinent features or improvements. Garver will locate buildings and other structures, streets, drainage
features, trees over eight inches in diameter, visible utilities as well as those underground utilities
marked by their owners and/or representatives, and any other pertinent topographic features that may
be present at and/or along the project site. Garver will establish control points for use during
construction.
2.2. Property Surveys
Garver will locate existing monumentation representing right of way and/or easements based on record
data.
3. Geotechnical Services
Garver will subcontract with Terracon Consultants, Inc. for obtaining geotechnical data necessary for
the design of this project as further described below:
• Drill a total of 11 borings - 8 along Stanton Avenue and 2 along Loxley Avenue to primarily
determine rock depth to 10 -ft depth or auger refusal, whichever is less. One additional bore is
planned near the Eton Street crossing of Missouri Creek to 15 -ft depth or auger refusal,
whichever is less. Undisturbed soil samples or Standard Penetration Values at 2- to 5 -ft
intervals or at a change in soil stratum will be obtained.
• Site reconnaissance, boring lay out, access, co-ordinate with property owners.
• Traffic control.
• Perform an adequate laboratory testing program planned after the borings are completed to
determine the physical characteristics and engineering properties of the foundation and
subgrade soils.
• Prepare an engineering report with findings and recommendations for construction criteria.
4. Coordination
Garver will furnish plans to all known utility owners potentially affected by the project at the preliminary
and final stages of development. Garver will coordinate with all known affected utility owners to enable
them to coordinate efforts for any necessary utility relocations. Garver will include the surveyed
Appendix A - Scope of Services 1 of 5 19T21080
Missouri Creek Improvements
locations of the observable and marked utilities in the construction plans. Garver will also include
proposed and/or relocated utility information in the construction plans as provided by the utility
companies.
Garver will furnish final plans to the following agencies: ADEQ, COE, SHPO and USFWS for their
review and comment.
Garver will also attend coordination meetings with the Owner and other agencies as required. Garver
will prepare exhibits for these meetings when appropriate.
5. Environmental Services
Garver will perform wetland delineation for the entire project. Garver will work to obtain the appropriate
environmental permits for the project from the US Army Corps of Engineers. Garver will submit an initial
coordination letter to the State Historic Preservation Office (SHPO) and complete a habitat assessment
and provide an effects determination to obtain clearance from the US Fish and Wildlife Service
(USFWS). Permitting efforts will include coordination of avoidance/minimization with the designer,
alternatives analysis and determination of mitigation credits.
Garver will prepare a stormwater pollution prevention plan (SWPPP) for small construction sites.
6. Hydrologic and Hydraulic Study
Garver will provide floodplain analysis services for the project. The purpose of the study will be to
analyze the Missouri Creek floodplain, including the crossings at Rolling Hills Dr., Eton St. and
Stubblefield Rd. In addition, a new crossing will be analyzed at Eton St.
The following items will be completed as part of the study
• The project limits for this analysis will extend along Missouri Creek from Stubblefield Rd.
to Rolling Hills Dr.
• Garver will attend one site visit to observe existing features at the project site.
• The creek is shown as a Zone A on the FEMA maps. A hydrologic and hydraulic model of
the creek is not expected to be available from FEMA.
• Garver will develop a hydrologic model of the project area using the HEC -HMS software.
• Garver will develop a hydraulic model of the project area using the HEC -RAS software.
This model will be used to analyze existing and proposed project scenarios for Missouri
Creek. These scenarios will include creek clearing and channelization to evaluate the
effect of the improvements on flooding at adjacent houses.
• Garver will also analyze the crossing at Eton St. to determine a proposed crossing size to
accommodate the design storm for the City of Fayetteville.
Garver will prepare a brief drainage memorandum that will include the following items:
o Brief description of the existing floodplain and drainage system hydraulic condition;
o Descriptions of the results for the scenarios described above;
o Plots of relevant cross sections and floodplain limits,
o Tables showing existing and proposed condition hydraulic results such as water
surface elevations, velocities and other hydraulic parameters.
o Submit drainage memorandum to City of Fayetteville for review.
Garver will attend up to two meetings with the City.
Appendix A - Scope of Services 2 of 5 19T21080
Missouri Creek Improvements
Conceptual Design
Garver will prepare conceptual plans (30%) that will include:
• Topography
• Drainage Area Map
• Storm Sewer Plan & Profile Sheets
• Settling Basin Grading Plan
• Water/Sewer Adjustment Plan & Profile Sheets
• Eton Street Crossing Replacement
• Missouri Creek Improvements Plan & Profile Sheets
• Typical Details
The conceptual submittal will also include a report for the water surface modeling of the Missouri Creek
existing conditions and proposed conditions between Stubblefield Road and Rolling Hills Drive and an
opinion of probable construction cost. This conceptual submittal will be for the purpose of coordinating
the proposed improvements with the Owner and the utility companies and developing an order of
magnitude cost estimate for the project. Garver will incorporate comments from the Owner in the
Preliminary Design. Garver will proceed with Preliminary Design after the Conceptual Design is
approved by the Owner in writing.
8. Preliminary Design
Once Garver receives written approval from Owner on Conceptual Design, Garver will begin
Preliminary Design. The Preliminary Design phase submittal will include all items as listed in the
conceptual phase representing 60% of final drawings plus a Maintenance of Traffic Plan, Special
Details, Geotechnical Report, and an opinion of probable construction cost. This submittal will not
include technical specifications or "front end" contract documents. Garver will incorporate comments
from the Owner on the Preliminary Design in the Final Design. Garver will proceed with Final Design
after the Preliminary Design is approved by the Owner in writing.
9. Final Design
Once Garver receives written approval from Owner on Preliminary Design, Garver will begin Final
Design. During the final design phase of the project, Garver will conduct final designs to prepare
construction plans and specifications, for one construction contract, including final construction details
and quantities, special provisions, and opinion of probable construction cost. Garver will also make
final field inspection with Owner, make any needed plan changes as a result of the final field inspection
and/or special easement acquisition considerations, and prepare the construction documents as
required to advertise for bids.
Garver will also prepare, submit, and coordinate approval of a Stormwater Pollution Prevention Plan
(SWPPP) with ADEQ.
10. Property Acquisition Documents
Garver will provide mapping as required for preparing Right of Way/Easement acquisition documents
for the Owner's use in acquiring the property. Documentation will include a key map showing all
affected properties and an individual tract map with description of temporary and permanent acquisition
for each property. The Owner will provide a standard easement acquisition document or "go-by"
example for use by Garver. The fee for providing property acquisition documentation is based on
permanent right of way and temporary construction easements for no more than 18 parcels. Property
Appendix A - Scope of Services 3 of 5 19T21080
Missouri Creek Improvements
acquisition document preparation will begin after receiving the Owner's comments from the Final
Design review.
11. Bidding Services
During the bidding phase of the project, Garver will:
A. Prepare and submit Advertisement for Bids to newspaper(s) for publication as directed by the
Owner. Owner will pay advertising costs outside of this contract.
B. Dispense construction contract documents to prospective bidders (at the approximate cost of
reproduction and handling).
C. Support the contract documents by preparing addenda as appropriate.
D. Participate in a pre-bid meeting if necessary.
E. Attend the bid opening.
F. Prepare bid tabulation.
G. Evaluate bids and recommend award.
H. Prepare construction contracts.
12. Construction Phase Services
Construction Phase Services are excluded from the Scope of Services but may be added by future
amendment.
13. Project Deliverables
The following will be submitted to the Owner, or others as indicated, by Garver:
A. Digital copy of the H & H Report.
B. Digital copy of the Geotechnical Report.
C. Three copies of the Conceptual Design with opinion of probable construction cost.
D. Three copies of the Preliminary Design with opinion of probable construction cost.
E. One digital copy of the Preliminary Plans to each potentially affected utility company.
F. Three copies of the Final Design with opinion of probable construction cost.
G. Three copies of the revised Final Design with opinion of probable construction cost.
H. One digital copy of the revised Final Plans to each potentially affected utility company.
I. Three copies of the Final Plans and Specifications to the Contractor.
J. Three copies of the right-of-way and/or easement acquisition documents.
K. Electronic files as requested.
14. Extra Work
The following items are not included under this agreement but will be considered as extra work:
A. Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval.
B. Submittals or deliverables in addition to those listed herein.
C. Pavement Design.
D. Design of any utilities relocation except for water & sewer relocations as a direct result of the
project.
E. Retaining walls or other significant structural design beyond that required for a new Missouri
Creek crossing at Eton Street.
F. Street lighting or other electrical design.
G. Construction Phase Services.
H. Construction materials testing.
I. Environmental Handling, documentation and surveys not specifically included in the scope of
services, including wetland mitigation design or other work related to environmentally or
Appendix A - Scope of Services
Missouri Creek Improvements
4of5
19T21080
historically (culturally) significant items.
J. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
K. Services after construction, such as warranty follow-up, operations support, etc.
Extra Work will be as directed by the Owner in writing for an addition fee as agreed upon by the
Owner and Garver.
15. Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to Proceed and shall
complete the work in accordance with the schedule below:
Phase Description Calendar Days
Surveys — Design and Property 60 days from Notice to Proceed
H & H Study 60 days from Notice to Proceed
Conceptual Design 90 days from completion of Surveys
Preliminary Design 60 days from approval of Conceptual Design
Final Design 45 days from approval of Preliminary Design
Property Acquisition Documents 30 days from approval of Final Design
Appendix A - Scope of Services 5 of 5 19T21080
Missouri Creek Improvements
Missouri Creek Improvements
Garver Hourly Rate Schedule: July zo1y'June zozo
Classification
Engineers / Architects
�1 .............................'
—----------'
E-3 ................................
E-4 ................................
E -a--------_
E-6 ................................
�7- ...................... .— ,
Planners Environmental Specialist
�1 ............................'
P -z-----_---.
P-3 ................................
P-4 ....................'..........
�5 .�............................
p* ...............................
pr—.............................
Designers
o-1----------'
D-2 ..............................'
D-3 .................................
D-4 ................................
Technicians
T-1 ................'............'
T-2 ................................
T-3----------'
Surveyors
S-1 .............................
»-2 .-----'----
»-3 .----------
»-4 .---------
a-5 .----------
»-6 ................................
u-ManCrew (Surve0........
»-ManCrew (Sumey)........
e-ManCrew (GPS uvmey).
Crew (GPS Survey).
Construction Observation
C'1----------'
___________
___________
C-4 ...���������
Management/Admin istrati on
ww
x-1----------'
X -u----------.
«-3 ................................
»-4 ................................
»-5 ................................
X-6 ................................
X-7 .----------
Rates
--------------$ 108.00
.......................................... $ 126.00
.......................................... o1su.0n
.......................................... o1ro.0u
.......................................... $o1r.0o
....................................... —oero.0o
--------m361.on
--.......... ..................... s1a1zm
.......................................... s1a*.0o
.......................................... $uo4.00
----_--_----suneon
............................ $ze000
.......................................... oom6.uu
omu00
--------------om/.uo
..........................................$ 118.00
.......................................... uw1.00
-------_----.o nuno
.......................................... o1ouuu
---................................... *eno
..........................................m 64.00
..........................................s uaou
........................................ o1z4.uo
.......................................... o1s4.on
........................................ m1o6.no
......................................... o1ouoo
........... ............................ o2*roo
—............ ..................... .... mo1onn
---- -- --- ----- o 96.00
........................ ................ m1oauo
........ --........ ............... m1s000
-------------m1o5.00
$oro.0u
-- ------------ n uzoo
-------------'$ 84.0
.......................................... o11r»o
--------------$ 150.00
.......................................... $ 183.00
--—-----------$umzm
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Agreement for Professional Services
Missouri Creek Improvements Garver Project No. ,9T2,mm
/_\»; fill11K4-
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
FEE SUMMARY
Title I Services
Estimated Fees
Geotechnical Services (Terracon)
$6,100.00
Record Research
$0.00
Utility Marking
$1,000.00
Environmental Handling/Documentation
$15,200.00
Surveys
$86,750.00
H & H Studies
$61,600.00
Water & Sewer Relocations
$28,800.00
Conceptual Design
$41,400.00
Preliminary Design
$35,800.00
Final Design
$36,200.00
Property Acquisition Documents
$28,000.00
Bidding Services
$5,850.00
Subtotal for Title I Services
$346,700.00
Title II Services
Construction Materials Testing
$0.00
Construction Phase Services
$0.00
Subtotal for Title II Services
$0.00
L'\2019\19T21080 - Missouri Creek Drainage Improvements\Contracts\Client\Draft\APPENDIX B - Garver Fee Spreadsheet -
2019.xlsx
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
SURVEYS
WORK TASK DESCRIPTION
E-3
S152.00
hr
S-5
$164.00
hr
S-4
$124.00
hr
2 -Man
Crew
(Survey)
$198.00
hr
2 -Man
Crew (GPS
Survey)
$218.00
hr
T-2
$100.00
hr
X-1
$62.00
hr
1. Surveys - Topographic
4
Coordination and Administration
8
12
Establish Horizontal and Vertical Control
4
4
12
12
Topographic Surveys
24
12
80
40
Additional Cross Sections
2
10
10
Locate Utilities
4
12
20
20
Data Processing/DTM Preparation
4
44
20
Subtotal - Surveying
8
50
72
122
82
20
4
2. Surveys - Property
Coordination and Administration
4
8
Record and Field Research
4
12
24
Property Surveys
4
24
12
Data Processing/Property-Easement Delineation
12
40
Subtotal - Surveying 1
4
28
52
48
12
0
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Office Supplies/Equipment
Communications
Survey Supplies
Aerial Photography
GPS Equipment
Computer Modeling/Software Use
Traffic Counting Equipment
Locator/Tracer/Thermal Imager Equipment
Travel Costs
12 78 124 170 94 20 4
$1,824.00 $12,792.00 $15,376.00 $33.660.00 $20,492.00 $2,000.00 $248.00
$30.00
$0.00
$0.00
$0.00
$41.00
$0.00
$0.00
$0.00
$0.00
$0.00
$287.00
$86,392.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $358.00
TOTAL FEE: $86,750.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
H&H STUDIES
WORK TASK DESCRIPTION
E-6 E-5
$272.00 $217.00
hr hr
E-3
$152.00
hr
E-2
$126.00
hr
E-1
$108.00
hr
1. H & H Studies
Data Collection
Conduct field inspections to observe current conditions
10
14
Collect available data including GIS data and maps, site survey data, as-builts 1
2
6
Collect available FIRMs, Downstream Flood Insurance Study (FIS) study (Zone AE)
2
2
Review survey data and coordinate any additional surveying needs with City
2
10
Hydrologic Studies
Determine watershed and sub -watershed boundary
1
8
Determine Watershed Parameters
2
8
Develop HEC -RAS hydrologic model
4
16
Hydraulic Studies - Crossing at E Eton St.
Create the existing and proposed hydraulic model using HEC -RAS (Scour Not Incl)
8
40
Coordinate with Roadway Engineers
2
8
QA/QC
2
4
6
Hydraulic Studies - Crossing at Rolling Hills and Stubblefield
Create the existing bridge hydraulic model for both using HEC -RAS
8
32
Hydraulic Studies - Analyze Missouri Creek
Insert Survey Cross Sections - 18
4
18
Develop Existing Condition Model of Missouri Creek using HEC -RAS
4
20
Evaluate Flooded Houses Using Model and Finished Floor Elevations
4
8
Plot Exisitng Condition Floodplain of Study Reach
2
2
8
Develop Model to Analyze Creek Clearing
4
8
Evaluate Flooded Houses Using Model and Finished Floor Elevations
4
8
Plot Floodplain for Creek Clearing of Study Reach
2
2
8
Develop Model to Analyze Creek Channelization
4
18
Evaluate Flooded Houses Using Model and Finished Floor Elevations
4
8
Plot Floodplain for Creek Channelization of Study Reach
4
2
8
QA/QC
8
10
Prepare Hydraulic Report
12
40
Meetings with City - Up to 2 at City
20
20
Scope Does Not Include Conditional Letter of Map Revision
During construction hydraulic models not included
Subtotal - H & H Studies
0 4
119
254
84
Hours 0 4 119 254 84
Salary Costs $0 $868 $18,088 $32,004
SUBTOTAL - SALARIES: $60,032.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $310.00
Postage/Freight/Courier $110.00
Travel Costs (N. Little Rock to Fayetteville) $1,148.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $1,568.00
TOTAL FEE: $61,600.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
ENVIRONMENTAL SERVICES
WORK TASK DESCRIPTION
E-6
E-4
E-3
P-4
P-2
P-1
T-1
$272.00 $178.00 $152.00 $232.00 $164.00 $131.00
$79.00
hr hr hr hr hr hr
hr
1. Environmental Services
$0.00
GPS Equipment
$40.00
Travel Costs
$25.00
Wetland Delineation & Report
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
1
$88.00
4
26
4
Stream Mitigation Credit Determination & Bank
Planning
1
1
8
Section 404 Individual Permit Package
8
16
SWPPP
6
10
2
QC
1
1
2
2
USFWS and SHPO Initial Coordination Letters
1
4
Habitat Assessment
2
8
Subtotal - Environmental Services
1 1
3
0
2
24
72
6
Hours
Salary Costs
1
$272.00
3
$534.00
SUBTOTAL - SALARIES:
$15,112.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$23.00
Postage/Freight/Courier
$0.00
GPS Equipment
$40.00
Travel Costs
$25.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$88.00
TOTAL FEE: $15,200.00
0 2 24 72 6
$0.00 $464.00 $3,936.00 $9,432.00 $474.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
WATER & SEWER RELOCATIONS
WORK TASK DESCRIPTION
E-5
$217.00
hr
E-4
$178.00
hr
E-1
$108.00
hr
T-1
$79.00
hr
C-2
$123.00
hr
E-3
$152.00
hr
E-2
$126.00
hr
1. Civil Engineering
Project Management
12
City Coordination
8
Storm sewer Coordination
4
4
Gravity Sewer Plan and Profiles (6 Sheets)
12
24
40
Water Line Crossing Relocations
6
12
24
City Coord. For CCTV and Service Verification
4
Sewer Service Sections
2
4
12
Construction Details
2
4
8
Water Service Adjustments
2
4
8
Specifications
2
12
Quantities and Cost Estimate
2
8
Utility Coordination
4
ADH Review and Approval
2
2
QAQC
4
4
4
Subtotal - Civil Engineering
4
62
76
94
4
0
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
ADH Review Fee
Travel Costs
4 62 76 94
$868.00 $11,036.00 $8,208.00 $7,426.00
$28,030.00
$240.00
$0.00
$500.00
$30.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $770.00
TOTAL FEE: $28,800.00
4 0 0
$492.00 $0.00 $0.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
CONCEPTUAL DESIGN
WORK TASK DESCRIPTION
E-6
$272.00
hr
E-5
$217.00
hr
E-4
$178.00
hr
E-3
$152.00
hr
E-2
$126.00
hr
E-1
$108.00
hr
T-1
$79.00
hr
1. Civil Engineering
Conceptual Plans
Drainage Watershed Map & Calculations
16
30
10
Stone Sewer Plan & Profile Sheets
2
24
40
20
Eton Street Crossing Plan & Profile
8
16
8
Missouri Creek Improvements Plan & Profile
2
24
40
20
Typical Details
2
4
4
Meetings/Coordination with City
4
8
Opinion of Probable Construction Cost
1
8
16
OC Review
4
6
Subtotal - Civil Engineering
13
0
96
0
0
1 146
62
Hours 13 0 96 0 0 146 62
Salary Costs $3,536.00 $0.00 $17,088.00 $0.00 $0.00 $15,768.00 $4,898.00
SUBTOTAL - SALARIES: $41,290.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $100.00
Postage/Freight/Courier $0.00
Travel Costs $10.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $110.00
TOTAL FEE: $41,400.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
PRELIMINARY DESIGN
WORK TASK DESCRIPTION
E-6
$272.00
hr
E-5 E-4 E-3
$217.00 $178.00 $152.00
hr hr hr
E-2
$126.00
hr
E-1
$108.00
hr
T-1
$79.00
hr
1. Civil Engineering
Preliminary Plans
Storm Sewer Plan & Profile Sheets
2
16
30
10
Eton Street Crossing Plan & Profile
8
16
8
Profiles
2
20
40
10
Special Details
16
6
Coordination with Geotechnical Subconsultant
4
Coordination with Utility Companies
8
Coordination and Meetings with Owner
4
8
Public Meeting
4
6
4
Opinion of Probable Construction Cost
6
12
OC Review
4
6
Subtotal - Civil Engineering 1
16
0 98 0
0
1 108
28
Hours 16 0 98 0 0 108 28
Salary Costs $4.352.00 $0.00 $17,444.00 S000 $0.00 $11,664.00 $2,212.00
SUBTOTAL - SALARIES: $35,672.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $100.00
Postage/Freight/Courier $0.00
Travel Costs $28.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $128.00
TOTAL FEE: $35,800.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
FINAL DESIGN
WORK TASK DESCRIPTION
E-6
$272.00
hr
E-5
$217.00
hr
E-4
$178.00
hr
E-3
$152.00
hr
E-2
$126.00
hr
E-1
$108.00
hr
T-1
$79.00
hr
1. Civil Engineering
Final Plans
Storm Sewer Plan & Profile Sheets
2
12
20
8
Eton Street Crossing Plan & Profile
6
8
2
Profiles
2
16
24
8
Maintenance of Traffic Plan
8
12
6
Special Details
10
8
Erosion Control Plans
8
12
Coordination with Utility Companies
10
Coordination and Meetings with Owner
4
8
Specifications/Contract Documents
12
6
Quantities
8
10
Opinion of Probable Construction Cost
4
8
QC Review
4
6
Subtotal - Civil Engineering
12
0
108
0
0
108
24
Hours 12 0 108 0 0 108 24
Salary Costs $3,264.00 $0.00 $19,224.00 $0.00 $0.00 $11,664.00 $1,896.00
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $130.00
Postage/Freight/Courier $0.00
Travel Costs $22.00
$36,048.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $152.00
TOTAL FEE: $36,200.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
PROPERTY ACQUISITION DOCUMENTS
WORK TASK DESCRIPTION
E-3
S-5
S-4
2 -Man
Crew
(Survey)
2 -Man
Crew (GPS
Survey)
T-2
X-1
$152.00 $164.00 $124.00 $198.00 $218.00 $100.00
$62.00
hr hr hr hr hr hr
hr
1. Acquisition Documents (Maximum 18 Parcels)
Coordination and Administration
4
Documents
40
80
Temporary Construction Easements
4
10
Stake Proposed Easement (Maximum 18 Parcels)
4
20
20
Subtotal - Civil Engineering
4
44
94
20
20
0
0
Hours
4 44 94 20 20 0 0
Costs $608.00 $7,216.00 $11,656.00 $3,960.00 $4,360.00 $0.00
SUBTOTAL - SALARIES: $27,800.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly $105.00
Postage/Freight/Courier $0.00
Survey Supplies $55.00
Travel Costs $40.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $200.00
TOTAL FEE: $28,000.00
$0.00
APPENDIX B
CITY OF FAYETTEVILLE
MISSOURI CREEK IMPROVEMENTS
BIDDING SERVICES
WORK TASK DESCRIPTION
E-6
E-5 E-4 E-3
E-2
E-1
T-1
$272.00 $217.00 $178.00 $152.00 $126.00 $108.00
$79.00
hr hr hr hr hr hr
hr
1. Civil Engineering
Dispense plans and specs to prospective bidders
4
Addendums/Inquiries
8
Pre -Bid Meeting
2
4
Bid Opening
1
2
Prepare bid tabulation
3
Evaluate bids and recommend award
2
Prepare construction contracts
4
Notice to Proceed
1
Subtotal - Civil Engineering
3
0 28 0
0
0
0
Hours
Salary Costs
SUBTOTAL - SALARIES:
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Travel Costs
3 0 28 0 0 0 0
$816.00 $0.00 $4,984.00 $0.00 $0.00 $0.00 $0.00
$5,800.00
$30.00
$0.00
$20.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES: $50.00
TOTAL FEE: $5,850.00
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division ENGINEERING (621) Adjustment Number
2019 /Org2
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget Adjustment allocating $3,726,000 to the Drainage 2019 Bond Projects sub -project (46040.7410.1000) - Missouri
Creek/Rolling Hills). $346,700 will be used to fund the contract with Garver, LLC. for design services associated with the
Missouri Creek Drainage Basin. The remaining budget is estimated to be needed for future engineering and
construction contracts. The budget transferred is coming from the unallocated portion of the project.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID
9/17/2019
#: 2019-0558
Ke view Spv L+ye r
8/29/2019 3:53 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
TOTAL
- -
v.20190816
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
4604.860.7410-5817.00
3,369,300 -
46040
7410.1000
EX
Improvements - Bridge & Drainage
4604.860.7410-5860.02
346,700 -
46040
7410.1000
EX
Capital Prof Svcs - Engineering
4604.860.7410 5860.04
10,000 -
46040
7410.1000
EX
Capital Prof Svcs - Engineering Contra
4604.860.7999-5899.00
(3,726,000) -
46040
7999
EX
Unallocated - Budget
H:\Budget Adjustments\2019_Budget\City Council\09-17-2019\2019-0558 BA 46040.7410.1000 Garver Missouri Creek Rolling Hills
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