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Home My WebLink About209-19 RESOLUTIONOF FAYETTe v a m 9RkAN5 PS 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 209-19 File Number: 2019-0510 JACOBS ENGINEERING GROUP, INC F/K/A C112M HILL ENGINEERS, INC. AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND JACOBS ENGINEERING GROUP, INC F/K/A CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $3,860.00 FOR ADDITIONAL TRAVEL AND LABOR EXPENSES, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 4, 2018, the City Council approved a contract with CH2M Hill Engineers, Inc., now known as Jacobs Engineering Group, Inc., to evaluate the feasibility of creating a stormwater utility program; and WHEREAS, City staff is requesting additional funds for to allow the Jacobs Engineering Group, Inc. project manager to attend the presentation to the City Council and answer any questions about the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and authorizes ` Mayor Jordan to sign Amendment No. 1 to the Professional Services Agreement between the City of Fayetteville, Arkansas and Jacobs Engineering Group, Inc. formerly CH2M Hill Engineers, Inc. in the amount of $3,860.00 for additional travel and labor expenses for the Jacobs Engineering Group, Inc. project manager to be present for the stormwater utility feasibility study presentation to the City Council Page 1 Printed on 9119119 File Number: 2019-0510 Resolution 209-19 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/17/2019 �ER K ` G ....... ,.I i Attest: F : • .r_ � AYETTEVr<<E : X = If Lisa Branson, Deputy City Clerk ��iuuiii»0�� Page 2 Printed on 9119119 'City of Fayetteville, Arkansas 113 West Mountain Street / • - �1 Fayetteville, AR 72701 i (479) 575-8323 ,ate i Text File �`-- File Number: 2019-0510 Agenda Date: 9/17/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 JACOBS ENGINEERING GROUP, INC F/K/A CH2M HILL ENGINEERS, INC. AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND JACOBS ENGINEERING GROUP, INC F/K/A CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $3,860.00 FOR ADDITIONAL TRAVEL AND LABOR EXPENSES, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 4, 2018, the City Council approved a contract with CH2M Hill Engineers, Inc., now known as Jacobs Engineering Group, Inc., to evaluate the feasibility of creating a stormwater utility program; and WHEREAS, City staff is requesting additional funds for to allow the Jacobs Engineering Group, Inc. project manager to attend the presentation to the City Council and answer any questions about the study. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and authorizes Mayor Jordan to sign Amendment No. I to the Professional Services Agreement between the City of Fayetteville, Arkansas and Jacobs Engineering Group, Inc. formerly CH2M Hill Engineers, Inc. in the amount of $3,860.00 for additional travel and labor expenses for the Jacobs Engineering Group, Inc. project manager to be present for the stormwater utility feasibility study presentation to the City Council Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Paye 1 Printed on 9/19/2019 Chris Brown Submitted By City of Fayetteville Staff Review Form 2019-0510 Legistar File ID 9/17/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/15/2018 Submitted Date Action Recommendation: ENGINEERING (621) Division / Department Approval of Amendment 1 to the Stormwater Feasibility Study professional services contract with Jacobs, formerly CH21VI Hill, in an amount not to exceed $3,860 (total contract amount $233,082) and to approve a budget adjustment. Budget Impact: 1010.090.6600-5314.00 General Fund Account Number 17008.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Stormwater Utility Feasibility Study Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 229,222.00 $ 229,222.00 $ 3,860.00 $ 3,860.00 Previous Ordinance or Resolution # 131-18 Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 17, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Alan Pugh, Staff Engineer DATE: August 20, 2019 CITY COUNCIL MEMO SUBJECT: Approval of Amendment 1 to the Stormwater Feasibility Study professional services contract with Jacobs, formerly CH2M Hill, in an amount not to exceed $3,860 (total contract amount $233,082) and to approve a budget adjustment. RECOMMENDATION: Approval of Amendment 1 to the Stormwater Feasibility Study professional services contract with Jacobs, formerly CH2M Hill, in an amount not to exceed $3,860 (total contract amount $233,082) and to approve a budget adjustment. BACKGROUND: Like many cities throughout the state and nation, the City of Fayetteville experiences issues with stormwater runoff. These issues stem from many sources including, but not limited to, aging infrastructure, maintenance of system capacity, manpower to perform systematic inspections and the lack of formal drainage systems in many older areas of the City. In order to address these concerns, the City has historically funded maintenance and new projects directly from the Sales Tax Capital Improvement Program (CIP). However, there are many needs within the City that require funding from the CIP and, at least in recent years, the funding for stormwater has been inadequate to comprehensively address stormwater issues. To develop a comprehensive solution, funding is required for manpower and equipment as well as multiple capital projects, some of which will require more than $1 million dollars for each project. Given the current funding levels, it would take many years to address just one of those projects. The City Council recognized these needs and approved moving forward with a feasibility study on June 5, 2018 via resolution 131-18. DISCUSSION: As the feasibility study nears completion, staff is requesting additional funds so that Jacobs may be present for the presentation of the study to the City Council. We feel it is important for the Council to hear the findings of the study and for the Council to be able to ask any questions of Jacobs in person. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The overall cost proposed is $3,860 which includes one additional trip not included in the original contract. This would bring the total of all services to $233,082 and is proposed to be set aside from the general fund as was the case with the original funding for the study. Attachments: Amendment 1 to Stormwater Feasibility Contract Budget Adjustment Resolution 131-18 SCOPE CHANGE AUTHORIZATION Project: Amendment 1 to the Stormwater Date Prepared: August 21, Feasibility Study Contract 2019 Jacobs Project No.: 705896CH Date Revised: Client: City of Fayetteville, AR Client Project No.: Project Manager: Heather H. D 1. 7 Change No.: 1 to following changes in the scope of the work are hereby authorized: I additional Project Manager trip (labor and travel). 2. The effect of these changes in scope is as follows: a. Fee (1) Change I Labor: $2,560 + Travel: $1,300 = $3,860 (2) New Total $233,082 b. Schedule September / October 2019 c. Construction (1) Cost I N/A (2) Schedule N/A d. Other N/A 3. The reason for these changes in the scope of the work are as follows: PM presentation of the draft Feasibility Study report to City leadership and attend stakeholder meeting, if needed. 4. Project Manager's comments: Approved by Cli Agreed to by JEG: Distribution: Client Project Manager Client Services Manaser Director of Projects Service Leader File Date: q -1r%—1 Date: 8/21/2019 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 131-18 File Number: 2018-0267 STORNnVATER UTILITY STUDY CONTRACT: A RESOLUTION TO AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL ENGINEERS, INC., PURSUANT TO RFQ 18-02, IN AN MOUNT NOT TO EXCEED $229,222.00 FOR A STORMWATER UTILITY FEASIBILITY STUDY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on August 15, 2017, the City Council passed Resolution No. 175-17 expressing the City Council's intent to fund a study to evaluate the feasibility of creating a stormwater utility program and authorizing City staff to move forward with the selection of a professional consultant to complete the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a professional services agreement with CH2M Hill Engineers, Inc., pursuant to RFQ 18-02, in an amount not to exceed $229,222.00 for a stormwater utility feasibility study. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 6/5/2018 Attest: Sondra E. Smith, City Clerk Treasurer �� KJ TRtEgj��i,�� SG . �v�fAY�-R�VILLE: C'J , GTO Page 1 Printed on 615118 -\ City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File \' File Number: 2018-0267 Agenda Date: 6/5/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 2 STORMWATER UTILITY STUDY CONTRACT: A RESOLUTION TO AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH CH2M HILL ENGINEERS, INC., PURSUANT TO RFQ 18-02, IN AN AMOUNT NOT TO EXCEED $229,222.00 FOR A STORMWATER UTILITY FEASIBILITY STUDY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on August 15, 2017, the City Council passed Resolution No. 175-17 expressing the City Council's intent to fund a study to evaluate the feasibility of creating a stormwater utility program and authorizing City staff to move forward with the selection of a professional consultant to complete the study. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a professional services agreement with CH2M Hill Engineers, Inc., pursuant to RFQ 18-02, in an amount not to exceed $229,222.00 for a stormwater utility feasibility study. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City o/Fayetteville, Arkansas Paye 1 Printed on 6/5/2018 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2019 Requestor: Chris Brown BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of Amendment 1 to the Stormwater Feasibility Study professional services contract with Jacobs, formerly CH21M Hill, in an amount not to exceed $3,860 and to approve a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE LEGISTAR FILE ID# 9/17/2019 2019-0510 L ink R u tohons- 8/26/2019 9:35 AM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (City Council) TOTAL 3,860 3,860 v.20190816 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5314.00 3,860 17008 1 EX Professional Services 1010.001.0001-4999.99 3,860 RE Use Fund Balance - Current HABudget Adjustments\2019_Budget\City Council\09-17-2019\2019-0510 BA Stormwater Utility Amendment 1 1 of 1