HomeMy WebLinkAbout210-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 210-19
File Number: 2019-0-560
POPLAR STREET RAILROAD CROSSING SIGNALS IMPROVEMENT PROJECT:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO
PARTNER WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE POPLAR
STREET RAILROAD CROSSING SIGNALS IMPROVEMENT PROJECT WITH A 10% LOCAL
MATCH IN THE ESTIMATED AMOUNT OF $30,000.00
WHEREAS, the Rail -Highway Crossing Program provides funds for the elimination of hazards at
railway -highway crossings; and
WHEREAS, the Arkansas Department of Transportation has identified the crossing at Poplar Street in the
City of Fayetteville to be a candidate to receive Rail -Highway Crossing Program funding based upon
its hazard rating as compared to similar highway -rail crossings throughout the state; and
WHEREAS, an on-site diagnostic meeting was conducted on November 17, 2017, and identified needed
improvements to improve safety; and
WHEREAS, the Federal Highway Administration (FHWA) limits the Federal share of funding for Rail -
Highway Crossing Program projects to 90 percent of the total project cost, thus necessitating a 10 percent
share provided by the local roadway authority, and
WHEREAS, the Department requests that the roadway authority indicates its willingness to provide
the required matching funds in order to obtain Arkansas Highway Commission authorization to
program a Federal -aid project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
Page 1 Printed on 9/19/19
File Number: 2019-0560
Resolution 210-19
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City of
Fayetteville to participate in accordance with its designated responsibilities in this project, including the
payment of a 10% local match which is estimated to be $30,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
or his designated representative to execute all appropriate agreements and contracts necessary to expedite
the development and construction of the project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby indicates its willingness to
proceed with the project and hereby proposes that the Department initiate action to implement the
improvements to the Poplar Street railroad crossing.
PASSED and APPROVED on 9/17/2019
Attest: `�.�`yGLER:! �����.
T
�V�.• CITY��F9%
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14
Lisa Branson, Deputy City Clerk-,.4-••gNSPS .•1�����
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Page 2 Printed on 9119119
-'" City of Fayetteville, Arkansas
/
113 West Mountain Street • ^. Fayetteville, AR 72701
(479) 575-8323
r
Text File
-- File Number: 2019-0560
Agenda Date: 9/17/2019 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: A 7
File Type: Resolution
POPLAR STREET RAILROAD CROSSING SIGNALS IMPROVEIVIEN'I PROJECT:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO
PARTNER WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE POPLAR
STREET RAILROAD CROSSING SIGNALS IMPROVEMENT PROJECT WITH A 10% LOCAL
MATCH IN THE ESTIMATED AMOUNT OF $30,000.00
WHEREAS, the Rail -Highway Crossing Program provides funds for the elimination of hazards at
railway -highway crossings; and
WHEREAS, the Arkansas Department of Transportation has identified the crossing at Poplar Street in the
City of Fayetteville to be a candidate to receive Rail -Highway Crossing Program funding based upon its
hazard rating as compared to similar highway -rail crossings throughout the state; and
WHEREAS, an on-site diagnostic meeting was conducted on November 17, 2017, and identified needed
improvements to improve safety; and
WHEREAS, the Federal Highway Administration (FHWA) lit -nits the Federal share of funding for
Rail -Highway Crossing Program projects to 90 percent of the total project cost, thus necessitating a 10
percent share provided by the local roadway authority, and
WHEREAS, the Department requests that the roadway authority indicates its willingness to provide the
required matching funds in order to obtain Arkansas Highway Commission authorization to program a
Federal -aid project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City of
Fayetteville to participate in accordance with its designated responsibilities in this project, including the
payment of a 10% local match which is estimated to be $30,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan or his
City of Fayetteville, Arkansas Paye 1 Printed on 9119/2019
File Number: 2019-0560
designated representative to execute all appropriate agreements and contracts necessary to expedite the
development and construction of the project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby indicates its willingness to proceed
with the project and hereby proposes that the Department initiate action to implement the improvements to the
Poplar Street railroad crossing.
City of Fayetteville, Arkansas Page 2 Printed on 911912019
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2019-0560
Legistar File ID
9/17/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/29/2019 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of a Resolution expressing the willingness of the City of Fayetteville to partner with the Arkansas
Department Of Transportation for the Poplar Street Railroad Signals Upgrade Rail -Highway Crossing Improvement
project.
Budget Impact:
Account Number Fund
Poplar Street Railroad Crossing Upgrade
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
0
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 17, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Paul Libertini, Staff EngineeL6;?,,
DATE: August 29, 2019
CITY COUNCIL MEMO
SUBJECT: Poplar Street Railroad Crossing Signals Upgrade Project
RECOMMENDATION:
Staff requests approval of a Resolution expressing the willingness of the City of Fayetteville to
partner with the Arkansas Department Of Transportation (ARDOT) to upgrade the Poplar Street
Railroad Crossing Signals.
BACKGROUND:
On November 7, 2017, the Railroad -Highway Crossing Diagnostic Team inspected the railroad
crossing on Poplar Street just west of the intersection with Gregg Avenue. The Team
recommended to install railroad gates with lights and separate crossing arms with lights for
pedestrians.
DISCUSSION:
ARDOT has access to funding for railroad crossing safety enhancements that will pay for 90% of
the cost of projects that meet funding criteria. The remaining 10% match must come from the
local jurisdiction where the crossing is located. ARDOT is requesting the City indicate its
willingness to participate in the program at an estimated cost to the City of $30,000 for the
Poplar Street crossing. This item was presented to and approved by the City's Transportation
Committee at their August 27, 2019 meeting.
BUDGET/STAFF IMPACT:
Funding for the City's 10% match of $30,000 will come the Capital Improvement Program or the
Transportation Bond Program. (This number is subject to change as the project is developed
and a more detailed estimate is available.)
Attachments:
Letter from Kevin Thornton, ARDOT dated 8/02/2019
RR -Highway Crossing Diagnostic Team Inspection Report 11/07/2017
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
■�
KANSAS DEPARTMENT
ARKANSAS
TRANSPORTATION
The Honorable Lioneld Jordan
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mayor Jordan:
ARKANSAS DEPARTMENT OF TRANSPORTATION
AaDOT.gov I IDriveArkansas.com I Scott E. Bennett, P.E., Director
TRANSPORTATION PLANNING & POLICY DIVISION
10324 Interstate 30 1 P.O. Box 22611 Little Rock, AR 72203-2261 Phone: 501.569.2201
.R;.
August 2, 2019 1
Reference is made to the potential safety improvements at the Poplar Street at -grade railroad crossing of Arkansas
and Missouri Railroad tracks.
On November 17, 2017, a Diagnostic Team Meeting was held to discuss the need for potential safety
improvements at the above mentioned location. A copy of the Diagnostic Team Meeting Report is enclosed for your
information.
Recent guidance for the Rail -Highway Crossing Program (RHCP) from the Federal Highway Administration
(FHWA) limits the Federal share of funding for RHCP projects to 90 percent of the total project cost. A ten percent match
must be provided by the local roadway authority. Based on a preliminary cost estimate provided by Arkansas and Missouri
Railroad, the 10 percent share would be approximately $30,000.
At this time, the Department requests City of Fayetteville to indicate its willingness to provide the required matching
funds by adopting a resolution similar to the sample enclosed. We respectfully request a response from you by
September 2, 2019. Upon receipt of the resolution, a Minute Order will be submitted to the Arkansas Highway Commission
requesting a Federal -aid project be programmed when funds become available. Once a project is programmed, a formal
project agreement will be developed including an engineering estimate from Arkansas and Missouri Railroad. The actual
amount of funding requested from the city will be based on this estimate.
We look forward to working with you to improve the safety at this crossing. If you should have any questions about
this project or process, please feel free to contact Tyler Post, the Department's Railroad Coordinator, at 501-569-2115.
eiy,
i
OKevi hornton
ssi ant Chief Engineer —Planning
Enclosures
Deputy Director and Chief Engineer
Program Management
Transportation Planning and Policy
District 4
FHWA - Arkansas Division
RAILROAD -HIGHWAY CROSSING DIAGNOSTIC TEAM
INSPECTION REPORT
Date Inspection Made: 11/7/2017 County: Washington
Railroad: A&M Crossing DOT Number: 667190A (Lights)
Location: Fayetteville Highway or Street: Poplar St.
Hazard Rating by AIITD: 5.137 Rank: 518 of 2448 (2 crashes)
TRAIN AND TRACK INFORMATION:
Number of Trains per Day:)l'�,Number of Switching Movements: Scheduled Train Speed:
Number of Main Tracks: 1 Other: 0 Type Track i.e. Spur, Industry, etc:
Track Alignment at Crossing: 90° Type of Crossing Surface Between Ends of Ties: Concrete Panel
ROADWAY OR STREET INFORMATION:
i
ADT: 4300 Width at Crossing: z - ype of Surfacing on Crossing Approaches: Asphalt
Roadway Speed at Crossing: 15 mph Close to Signalized Roadway Intersection: Yes, Poplar & Gregg (interconnect)
SIGHT DISTANCE IN ALL FOUR QUADRANTS:
Northwest : ,rR;, Northeast
Southwest f Southeast
Other conditions at crossing
THE DIAGNOSTIC TEAM RECOMMENDS•
- 1 �> t tSignals- Surface
Pavement Markings anAdvance Warning Signs -
,
Comments - l�=r I
10% Match Re ponsibility: ,ter kAj el
This recommendation represents a eons esus of opinion of the'f3fagnostic Team and is not a commitment to construct
this project nor is it a recommendation that this project be scheduled until adequate funds become available.
Railroad Representative
L ,_x. AHTD MPP Representa ve t'"� _ , V4
U
AHTD District Representative
FHWA Representative
Ll
City/County RepresentativeX/V1,✓
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EA70FARKANSAS DEPARTMENT OF TRANSPORTATION
, ARDOT.gov I IDriveArkansas.com I Scott E. Bennett, RE., Director
KANSAS DEPARTMENT 10324 Interstate 30 1 P.O. Box 22611 Little Rock, AR 72203-2261
TRANSPORTATION Phone: 501.569.2000 1 Voice/M711 1 Fax: S01569.2400
RECEIVED
DEC 3 2019
November 22, 2019 CITY OF FAYETTEVILLE
MAYOR'S OFFICE
The Honorable Lioneld Jordan
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mayor Jordan:
Reference is made to Resolution 210-19 received from the City of Fayetteville for safety improvements at the
Poplar Street at -grade railroad crossing of Arkansas and Missouri Railroad (A&M) tracks.
As indicated in the resolution, the City expressed its willingness to provide the required ten percent match for
Federal -aid Rail -Highway Crossing Safety Program funds to develop a project at this railroad crossing. With the City's
commitment for the ten percent match, the Highway Commission approved Minute Order 2019-106 at their
October 23, 2019 meeting, authorizing the Department to implement safety improvements at this location.
Department staff will coordinate with A&M and the Federal Highway Administration to develop the Federal -aid
project. Once an engineering estimate is received from A&M, a formal project agreement and a request for the match will be
sent to the City.
We appreciate the City's willingness to partner with the Department to improve safety at this crossing. If you have
any questions, please contact Tyler Post, the Department's Railroad Coordinator, at 501-569-2115 orjohn.post@ardot.gov.
Sincerely,
K �inThornton
Assistant Chief Engineer — Planning
Enclosures
c: Deputy Director and Chief Engineer
Program Management
Transportation Planning and Policy
District 4
FHWA - Arkansas Division
KDT:JXJ:JTP
\\sant\planning\MPP\5 - Rail Coordination\Railroad Jobs\Match Documentation\MO_Approval_Notice_05NOV2019\MO_Approval_Letters_Local_2019_11_22.docx
ARKANSAS STATE. HIGHWAY COMMISSION
MINUTE ORDER
District: Statewide
County: Statewide
Category: Improvement Project
Pagel of 1 Page
WHEREAS, it has been determined that improvements are warranted to enhance
safety at the three on -system and six off -system railroad crossings indicated on the attached list;
and
WHEREAS, Federal -aid Rail -Highway Crossing Safety funds are eligible for
these improvements; and
WHEREAS, local road authorities and one railroad have indicated their willingness
to provide rcquired matching funds for the off -system railroad crossings.
NOW THEREFORE, the Director is authorized to proceed with improvements at
these crossings as funds become available subject to the following conditions:
• Maintcnance of the signals and surfaces shall be performed by the Railroad
Company at no cost to the State.
• All required right-of-way shall be furnished at no cost to the State.
Approved:
Chairman
ice- simian
/
Member
/LA
Member
Member
Submitted 13y: .
14x�
Assistht Chief Engineer - Planning
Approved:
.. /,. k' f
Director
Minute Order No.
Date Passed OCT 2 3 2019
Form 19456
Rev. 1/13/2016
C:\Users\kr40168\Desktop\MO Authorize On- & Off -System RR Xing Improvements 2019-1 O.docx
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 210-19
File Number: 2019-0560
POPLAR STREET RAILROAD CROSSING SIGNALS IMPROVEMENT PROJECT:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO
PARTNER WITH THE ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE POPLAR
STREET RAILROAD CROSSING SIGNALS IMPROVEMENT PROJECT WITH A 10% LOCAL
MATCH IN THE ESTIMATED AMOUNT OF $30,000.00
WHEREAS, the Rail -Highway Crossing Program provides funds for the elimination of hazards at
railway -highway crossings; and
WHEREAS, the Arkansas Department of Transportation has identified the crossing at Poplar Street in the
City of Fayetteville to be a candidate to receive Rail -Highway Crossing Program funding based upon
its hazard rating as compared to similar highway -rail crossings throughout the state; and
WHEREAS, an on-site diagnostic meeting was conducted on November 17, 2017, and identified needed
improvements to improve safety; and
WHEREAS, the Federal Highway Administration (FHWA) limits the Federal share of funding for Rail -
Highway Crossing Program projects to 90 percent of the total project cost, thus necessitating a 10 percent
share provided by the local roadway authority, and
WHEREAS, the Department requests that the roadway authority indicates its willingness to provide
the required matching funds in order to obtain Arkansas Highway Commission authorization to
program a Federal -aid project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
Page 1 Printed on 9119119
File Number: 2019-0560
Resolution 210-19
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the City of
Fayetteville to participate in accordance with its designated responsibilities in this project, including the
payment of a 10% local match which is estimated to be $30,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
or his designated representative to execute all appropriate agreements and contracts necessary to expedite
the development and construction of the project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby indicates its willingness to
proceed with the project and hereby proposes that the Department initiate action to implement the
improvements to the Poplar Street railroad crossing.
PASSED and APPROVED on 9/17/2019
Attest:
����.•'• CITyo
Lisa Branson, Deputy City ClerkS,'✓C•�IVSPS •�������`
1";."4
";. S'ON'66\) 6 ;
Page 2 Printed on 9119M