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Home My WebLink About79-19 RESOLUTIONF 5AYE�� 9RKANS PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 79-19 A R II H IV E n File Number: 2019-0154 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: A RESOLUTION TO APPROVE THE RENEWAL OF FOUR SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $283,976.00 FOR THE CITY TO ADMINISTER - PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the four Special Needs Assistance Program grant agreements with the U.S. Department of Housing and Urban Development, copies of which are attached to this Resolution and made a part hereof, in the total amount of $283,976.00 for the City to administer programs to assist homeless Fayetteville residents. PASSED and APPROVED on 4/2/2019 Attest: 011111(I11J.', Sondra E. Smith, City Cr; &er :FAYETTEVILLE: '� °' 'Q/tA N`�P • Jam' �� i.Zi VG a0N Page 1 Printed on 413119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 _-� Text File File Number: 2019-0154 Agenda Date: 4/2/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: A RESOLUTION TO APPROVE THE RENEWAL OF FOUR SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $283,976.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE'CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the four Special Needs Assistance Program grant agreements with the U.S. Department of Housing and Urban Development, copies of which are attached to this Resolution and made a part hereof, in the total amount of $283,976.00 for the City to administer programs to assist homeless Fayetteville residents. City of Fayetteville, Arkansas Page 1 Printed on 41312019 City of Fayetteville Staff Review Form 2019-0154 Legistar File ID 4/2/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Yolanda Fields 3/4/2019 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the grant agreement renewals for Special Needs Assistance Programs (SNAPS) grants AR0038L6F011806,AR0043L6F011804,AR0039L6F011805,and AR00441_61`011804. Budget Impact: 2180.642.4955 2180.642.4956 2180.642.4957 2180.642.4958 SNAPS - Hearth Account Number N/A Project Number Budgeted Item? 'NA Does item have a cost? No Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund N/A Project Title V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ` ARKANSAS MEETING OF APRIL 2, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Yolanda Fields, Community Resources Dire to DATE: March 4, 2019 CITY COUNCIL MEMO SUBJECT: Special Needs Assistance Program Renewal Grant Agreements RECOMMENDATION: Staff recommends approval of the grant agreement renewals for Special Needs Assistance Programs (SNAPs) grants AR0038L6F011806, AR0043L6F011804, AR0039L6F011805, and AR0044L6F011804. BACKGROUND: The City of Fayetteville Hearth Program has been in operation since February of 2016, and to date we have housed 89 adults and 96 children. This program is funded by four annual grants. Grants AR0038 and AR0043 will expire May 31, 2019 and grants AR0039 and AR0044 will expire on August 31, 2019. Renewal grant funding will begin on June 1, 2019 and September 1, 2019, respectively, upon execution of the attached grant agreements, which will provide seamless continuation of services to our homeless population. DISCUSSION: The renewal grants are SNAPs Grant AR0038L6F011806 in the amount of $39,519, SNAPs Grant AR0043L6F011804 in the amount of $175,577, SNAPs Grant AR0039L6F011805 in the amount of $32,788, SNAPs Grant AR0044L6F011804 in the amount of $36,092. The grant agreements must be executed for the continuation of funding to maintain our efforts to house the homeless. BUDGET/STAFF IMPACT: None. Attachments: Renewal Grant Agreements Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Recipient Name: City of Fayetteville Grant Number: AR0038L6F011806 Tax ID Number: 71-6018462 DUNS Number: 141310578 SCOPE OF WORK for FY2018 COMPETITION (funding I project in CoCs with multiple recipients) The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_39519_ for project number _AR0038L6F011806. If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in a -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 30960 g. Supportive services $ 5214 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 3345 k. Relocation Costs $ 0 N~v.hud.gov espanol.hud.gov Page 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium -term rental assistance $0 $0 4. Performance Period in number of months: _12_. The performance period for the project begins 06-01-2019 and ends 05-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. w"wv.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development L3 f qiU (Signature) Renee Ryles, Director (Typed Name and Title) February 26, 2019 (Date) RECIPIENT City of Fayetteville (Name of Organization) '( ngt'ure of Au orize Offici51) L i`U al e /c/ id-1, (Typed Na m and Title of Authorized Official) q11119 (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 71-6018462 CoC Program Grant Number: AR0038L6F011806 Effective Date: 2/26/2019 DUNS No.: 141310578 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect cost rate Cost Base AR0038L6F011806 www.hud.gov espanol.hud.gov I Page 4 Recipient Name: City of Fayetteville Grant Number: AR0043L6F011804 Tax ID Number: 71-6018462 DUNS Number: 141310578 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) 1. The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_175577_ for project number _AR0043L6F011804. If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in a -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 136116 g. Supportive services $ 32693 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 6768 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page I I. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium -term rental assistance $0 $0 4. Performance Period in number of months: _12_. The, performance period for the project begins 06-01-2019 and ends 05-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized -Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. wwxv.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development E By: , J. A-V U Al i (Signature) Renee Ryles, Director (Typed Name and Title) February 27, 2019 (Date) RECIPIENT City of Fayetteville (Name of Organization) M. re of A4kiV-6LXd Official) (Typed Name and Title of Authorized Oftt"cial) (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 71-6018462 CoC Program Grant Number: AR0043L6F011804 Effective Date: 2/27/2019 DUNS No.: 141310578 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect cost rate Cost Base AR0043L6F011804 www.hud.gov espanol.hud.gov Page 4 Recipient Name: City of Fayetteville Grant Number: AR0039L6F011805 Tax ID Number: 71-6018462 DUNS Number: 141310578 SCOPE OF WORK for FY2018 COMPETITION (funding 1 project in CoCs with multiple recipients) The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_32788_ for project number _AR0039L6F011805. If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in a -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0. c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 27852 g. Supportive services $ 4936 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 0 k. Relocation Costs $ 0 ww%v.hud.gov espanol.hud.gov Page I I. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium -term rental assistance $0 $0 4. Performance Period in number of months: _12_. The performance period for the project begins 09-01-2019 and ends 08-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. www.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development i By: (Signature) Renee Ryles, Director (Typed Name and Title) February 26, 2019 (Date) RECIPIENT City of Fayetteville (Name of Organization) By: (r1i, tur of Au t orize icial) r (Typed Name and Title of Authorized Off ial) U111A, (Date) www.hud.gov espanol.hud.gov Page 3 Tax ID No.: 71-6018462 CoC Program Grant Number: AR0039L6F011805 Effective Date: 2/26/2019 DUNS No.: 141310578 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect cost rate Cost Base AR0039L6F011805 xvwxv.hud.gov espanol.hud.gov Page 4 Recipient Name: City of Fayetteville Grant Number: AR0044L6F011804 Tax ID Number: 71-6018462 DUNS Number: 141310578 SCOPE OF WORK for FY2018 COMPETITION (funding l project in CoCs with multiple recipients) l . The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds Availability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act. 2. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal year. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care designated to apply for and receive grant funds and is not the only Recipient for the Continuum of Care that designated it. HUD's total funding obligation for this grant is $_36092_ for project number _AR0044L6F011804 If the project is a renewal to which expansion funds have been added during this competition, the Renewal Expansion Data Report, including the Summary Budget therein, in a -snaps is incorporated herein by reference and made a part hereof. In accordance with 24 CFR 578.105(b), Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. The obligation for this project shall be allocated as follows: a. Continuum of Care planning activities $ 0 b. Acquisition $ 0 c. Rehabilitation $ 0 d. New construction $ 0 e. Leasing $ 0 f. Rental assistance $ 27852 g. Supportive services $ 6100 h. Operating costs $ 0 i. Homeless Management Information System $ 0 j. Administrative costs $ 2140 k. Relocation Costs $ 0 www.hud.gov espanol.hud.gov Page I. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium -term rental assistance $0 $0 4. Performance Period in number of months: _12. The performance period for the project begins 09-01-2019 and ends 08-31-2020 . No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to §578.21 and §578.25 and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient's and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement, no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project -based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. \vxv\v.hud.gov espanol.hud.gov Page 2 This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development I By: i � (Si ' ature) Renee Ryles, Director (Typed Name and Title) February 27, 2019 (Date) RECIPIENT City of Fayetteville (Name of Organization) (Date) %v-,vw.hud.gov espanol.hud.gov Page 3 Tax ID No.: 71-6018462 CoC Program Grant Number: AR0044L6F011804 Effective Date: 2/27/2019 DUNS No.: 141310578 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect cost rate Cost Base AR0044L6F011804 mm.hud.gov espanol.hud.gov Page 4