HomeMy WebLinkAbout184-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 184-19
File Number: 2019-0461
YRCC KIDS NITE AFTERSCHOOL PROGRAM:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,808.00
RECOGNIZING FUNDS FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS
FOR THE YRCC KIDS NITE AFTERSCHOOL PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution, in the amount of $5,808.00 recognizing funds from the
Community Development Block Grant projects for the YRCC Kids Nite Afterschool Program for the fall
2019 semester.
PASSED and APPROVED on 8/20/2019
Page 1
Attest:
Sondra E. Smith, City Clerk
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r City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
` Text File
-- File Number: 2019-0461
Agenda Date: 8/20/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 3
YRCC KIDS NITE AFTERSCHOOL PROGRAM:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,808.00
RECOGNIZING FUNDS FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROJECTS
FOR THE YRCC KIDS NITE AFTERSCHOOL PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, in the amount of $5,808.00 recognizing funds from the Community
Development Block Grant projects for the YRCC Kids Nite Afterschool Program for the fall 2019 semester.
City of Fayetteville, Arkansas Page 1 Printed on 812212019
City of Fayetteville Staff Review Form
2019-0461
Legistar File ID
8/20/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tenisha Gist 7/31/2019 PARKS & RECREATION (520)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a Budget Adjustment to recognize funds from the Community Development Block Grant (CDBG)
Projects for staff support of the YRCC Kids Nite Afterschool program in the amount of $5,808 for the fall
semester of 2019.
1010.520.5280-5130.00
Account Number
31901
Project Number
Budgeted Item? No
Does item have a cost? NA
Budget Adjustment Attached? Yes
Budget Impact:
General
Fund
YRCC Kids Night CDBG Grant
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
y
$ 5,808.00
$ 5,803.019
V20160321
Purchase Order Number: Previous Ordinance or Resolution # 163-19
Change Order Number:
Original Contract Number:
Comments:
Approval Date 7-1 F;-2nl 4
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan
Don Marr, Chief of Staff
CITY COUNCIL MEMO
THRU: Connie Edmonston, Parks & Recreation Director
Tiffany Hoover, Assistant Recreation Superintendent
FROM: Tenisha Gist, YRCC Director
DATE: July 31, 2019
SUBJECT: Approval of a Budget Adjustment to recognize funds from the Community
Development Block Grant (CDBG) Projects for staff support of the YRCC Kids Nite
Afterschool program in the amount of $5,808 for the fall semester of 2019.
RECOMMENDATION:
Approval of a Budget Adjustment to recognize funds from the Community Development Block
Grant (CDBG) Projects for staff support of the YRCC Kids Nite Afterschool program in the
amount of $5,808 for the fall semester of 2019.
BACKGROUND:
Kids' Nite provides 35 youth, K-7'' grade, with access to mentors, tutors, academic resources
(computers, books, supplies, etc.), life skills, and educational programming that promotes
cultural awareness, healthy cooking and eating habits, STEM education, physical activity, and
more. The YRCC Kids Nite Afterschool program is offered from 3:30 - 6:00 p.m. Monday
through Friday during the academic school year.
DISCUSSION:
In August of 2018, YRCC applied to receive grant funding to support a temp agency hired staff
to assist with Kids Nite Afterschool program for the fall 2019 semester. It was announced in
September 2018 that YRCC was awarded $5,808. On July 16'h, 2019 the CDBG action plan
was approved by City Council in Resolution 163-19.
BUDGET/STAFF IMPACT:
Staff to operate Kids' Nite consists of one part-time staff at 24 hours/week, volunteers and
interns, and the addition of the temp staff provided by the CDBG grant. Friends of YRCC non-
profit board contributes $2,000 for the programming budget for Kids' Nite.
The staffing hours provided by the 16 -week CBDG grant is 440 hours at $13.20 temp rate for a
total grant of $5,808.
Attachments:
Staff Review Form
CDBG Grant Award Letter
CDBG GY2019 Grant Application
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Parks/General/Legistar/SM_YRCC 2019 CDBG Grant Award
CITY OF
FAYETTEVILLE
ARKANSAS
September 20, 2018
Tenisha Gist
Yvonne Richardson Community Center
113 W Mountain St.
Fayetteville, AR 72701
Dear Ms. Gist,
Thank you for your interest in the City of Fayetteville Community Development Block Program
GY2019 Subrecipient Grant, The Kids' Nite Afterschool Program proposal will be included in the
GY2019 Action Plan with funding at $5,808. Funding is contingent upon HUD approval of the City
of Fayetteville 2019 Action Plan. Please remember that CDBG funds cannot be obligated for the
project until after the GY2019 funding contracts are signed. Please call 479-575-8260 if you have
any questions.
Sinc ely
Yola daields, CGFM
Com -In v Resources Director
COMMUNITY RESOURCES
11 W. Mountain Street www.fayetteville-ar.gov
Payette.ville, AR 72701
CITY OF
��FAYETTEVILLE
ARKANSAS
CITY OF FAYETTEVILLE
COMMUNITY DEVELOPMENT BLOCK GRANT
GY2019 SUBRECIPIENT GRANT APPLICATION
NOTE: Submission of a Subrecipient Grant Application provides no guarantee that the applicant will
receive funding. Inclusion in the Action Plan also does not guarantee funding. All organizations receiving
federal funds will be subject to entering a contract with the City of Fayetteville and subject to the rules and
regulations pertaining to the source of the funds.
PART 1 APPLICANT IDENTIFICATION
Amount of Funding $5,808
Requested (whole dollar)
Applicant/Organization
Yvonne Richardson Community Center
Name
(City of Fayetteville Parks and Recreation)
Mailing Address
YRCC: 240 East Rock Street, Fayetteville, AR 72701
(street, city, zip)
City Admin: 113 West Mountain Street, Fayetteville, AR 72701
DUNS Number
003847931
PART 2 APPLICANT CONTACT INFORMATION
Contact for Project
Tenisha Gist
(name & title)
YRCC Director
Contact Phone Number
(479) 444-3461
Contact Email
tgist(?�fayetteville-ar.gov
Signature Authority
Connie Edmonston; cedmonston(a-)fayetteville-ar.gov
(name, title & email address)
Director of City of Fayetteville Parks and Recreation
PART 3 PROJECT INFORMATION
Project Name
Kids' Nite Afterschool Program
Project Address
(street, city, zip)
240 East Rock Street, Fayetteville, AR 72701
® Public Services
Type of Project
(check one)
❑
Public Facilities
Community Development Block Grant I Helping to Build a Better Community
PART 3 PROJECT INFORMATION continued
The YRCC currently has limited staffing to facilitate Kids' Nite
Afterschool Program and is requesting support to hire an
additional staff member whose primary responsibility would be
daily program oversight. This staff member would help sustain
the growth and continued success of a vital afterschool resource
for underserved families in the Fayetteville Public School
District.
Kids' Nite seeks to provide educational, social, and recreational
programming for youth in Kindergarten through 7th grade
Project Summary
immediately after school. Research states that youth
(brief synopsis of proposed
participating in quality afterschool programming demonstrate
project)
improved classroom behavior and academic performance,
increased physical activity and healthy eating habits, reduced
drug use, and provides a sense of safety and security for
working parents.
Kids' Nite provides youth with access to mentors, tutors,
academic resources (computers, books, supplies, etc.), and
educational programming that promotes cultural awareness,
healthy cooking and eating habits, STEM education, physical
activity, and more.
PART 4 PROJECT BENEFICIARIES
Projected number of
Kids' Nite Afterschool Program seeks to benefit approximately
Fayetteville beneficiaries
30 underserved community youth residing within Extremely Low
to Low income households.
Household Income Level
80%
(estimated % of LMI)
Service Area
Fayetteville, AR
YRCC has worked closely with youth that possess both physical
and developmental disabilities. If any youth require
Disabilities
accommodations because of their disability, the program will
anticipate the best way in which to address those needs to
ensure that those with disabilities gain an equally fulfilling
experience as those without disabilities.
Community Development Block Grant I Helping to Build a Better Community
PART 6 PROJECT BUDGET I ATTACHMENT B Provide a descriptive line -item budget for
the entire project including the CDBG funds requested. Be specific as to what
CDBG funds will be utilized for. If funds from additional sources will be used
include those funding sources and amounts. (No more than one page)
YRCC is seeking to hire one staff for the Kids' Nite afterschool program via TEC Staffing
Services (TEC). TEC rates (32% above pay rate when referred by YRCC) are flat and all
inclusive, with no additional fees; tax is included. In addition, a national criminal background
check and drug screen are included at no cost. The rates cover all costs incurred in recruiting,
processing, paying and insuring an employee.
AUGUST
S M
---
4 S
11 --12
18" 19
2527
T
6
13
20
W
7`
14
21
28
2019
Th
1
8
15
22
29
F
2
9
16
23
30
S
3Hours
10
17
24
31
i
Weeks
Week 1
Staff
25
Staff
$10/hr.
TEC
•
• sts
$3.20
TEC Bill Rate
-
$13.20
Total
-
Requested
$330
Week 2
25
$10/hr.
$3.20
$13.20
$330
Week 3
25
$10/hr.
$3.20
$13.20
$330
Week 4
25
$10/hr.
$3.20
$13.20
$330
4*1
Week 5
25
$1'0/hr.
$3.20
$13.20
s M
T
W
Th
F
S
Week 6
25
$10/hr.
$3.20
$13.20
__$330
$330
8 9
15 16
3
10
17
4
11
18
5
12
19
6
13
20
7
14
21
Week 7
25
$10/hr.
$_3_.20
$13.20
$330
- -
Week 8
-------.___
25
-
$10/hr.
_
$3.20
$13.20
$330
2z 23 24 25 26 27 28
29 30
•
S M
T W Th
F
s
Week 9
25
$10/hr.
$3.20
$13.20
$330
Week 10
25
$10/hr.
$3.20
$13.20
$330
1 2
3 4 5
6 7
8
9
10
11
2
Week 11
25
$10/hr.
$3.20
$13.20
$330
13
14
15
16
17
18
Week 12
25
$10/hr.
$3.20
$13.20
$330
20 21 22,23
24 25 26
27 28
29
30
31
Week 13
25
$10/hr.
$3.20
$13.20
$330
•
Week 14
25
$10/hr.
$3.20
$13.20
$330
S M
T
W ITh
F
S
2
Week 15
25
$10/hr.
$3.20
$13.20
$330
3 4
6 7 8 9
10
12
3
14
15
16
Week 16
25
$10/hr.
$3.20
$13.20
$330
17 18 19
20 21 22 23
24 25
..
30
Week 17
0 �
$10/hi:"'
"$3=20
$13.20:
$0
Week 18
40
440
_40imimlli
$10/hr.
$3.20
$13.20
$528
$5,808.00
S M T W Th F S
I 2 `3 4 5 7
8 9 0 2 f 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
TOTAL Hours &
Funds Requested
Community Development Block Grant I Helping to Build a Better Community
N
PART 7 PROJECT_ DESCRIPTION I ATTACHMENT C Describe the proposed project
providing the information requested in the guide and any additional information that
will assist in evaluating the project. (No more than 2 pies)
The success of Yvonne Richardson Community Center's (YRCC) afterschool program, Kids'
Nite, relies on paid and unpaid personnel (i.e. one part time staff, volunteers, and interns).
Volunteers and interns, while crucial, are not a dependable or sustainable source for program
facilitation and supervision. According to Elements of Quality in After School Programs (Kunz et
al. 2008), some of the key elements of a quality program involve elements of safety,
organization, management, and mentoring. It is difficult to accomplish one or all the key
elements without consistent personnel.
Although, YRCC's afterschool program is fortunate to attract volunteers and interns, it is
unrealistic to schedule a program's needs around volunteer and intern availability or expect that
both volunteers and interns possess the experience and/or education to facilitate quality
programming. Currently, the part-time position is responsible for planning daily programming,
recruiting and orienting volunteers, maintaining records and reports, managing youth behavior,
overseeing the academic development and well-being of youth, managing program
communication and promotion, and assessing the overall success of the program all while
supervising and running the program daily.
Afterschool programming is an important resource for families in Arkansas. The educational
resources and opportunities provided in afterschool programs have been shown to have positive
effects on the academic achievement, social and emotional development, and physical
wellbeing of youth who participate in these programs (Durlak and Weissberg 2010, 2016; Lauer
et al. 2006; McCombs et al. 2017). According to the Afterschool Alliance (2018), participation in
afterschool programs is on the rise in Arkansas, but at 14% falls behind the national average of
18%. There is demand for afterschool programs in Arkansas with 45% of children wanting to
participate if an affordable program was available to them. Kids' Nite provides affordable and
accessible after school resources for Kindergartners through 7th grade students in Fayetteville
Public Schools.
The YRCC's daily afterschool schedule (see attachments) is packed full of enriching activities to
keep kids busy and their minds stimulated. Some of those programs include..
• Distinctively Me: Cultural enrichment program design to help youth develop culturally
proud minds and bodies with a link between positive self-esteem and racial identity with
academic success. Fall 2018 focuses on Harlem Renaissance to deploy culturally
relevant strategies and tools to improve the participants' physical and mental health as
well as self-esteem.
• Girl Scouts: A distinguished, global leadership -development program that develop into
women of courage, confidence and character who make the world a better place through
badgework, financial literacy, outdoor recreation, and more!
• Kids' Crops: An Arkansas Recreation and Parks Association award winning program that
exposes youth to gardening and nutrition, while planting and harvesting their own crops.
• Music: This art enrichment program gives youth the chance to learn about music through
instrument instruction, choir, computer programming, and exposure to music from
around the world.
An additional staff member will provide tremendous support to the Kids' Nite program, allowing
for growth and continued success of a vital afterschool resource for underserved families in the
Fayetteville Public School District. In a region where half of the children identify as low-income
households (Kellams 2015), the success of the program is paramount.
Community Development Block Grant I Helping to Build a Better Community
PART 8 PROJECT TIMELINE ( ATTACHMENT D Provide a complete and specific timeline
for all activities related to proposed project. (No more than one page)
Kids' Nite afterschool programming is scheduled from August — December 2019 (14 weeks).
Three of the weeks will be spent training staff while one of the weeks is considered an off week
due to the Thanksgiving holiday. Staff schedules will be determined by afterschool programming
times, staff availability, National Holidays, Fayetteville Public School closings, and other events
which affect the YRCC operational hours such as voter elections or inclement weather.
MUT,,TeTFrNV--TF
�
IMProgram
Training Programming
Calendar
Activities
Weekly Schedule - Staff
Program
Hours
s
4
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5
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-
6
1Interviews:
w Th
771T
r 8_
F'S
'
_9
_10
Train
May start as early as Feb 2019
Hiring: Will take place no later than 9/2/19
Staff Training Week 1: 25 hours/week
Staff Training Week 2: 25 hours/week
Staff Training Week 3: 25 hours/week
Week 4: 25 hours/week
75
,
Kids Nite
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Kids' NiteWeek
25
Il 12 13 14 15 16 LlI
18 19 20 21 22 3 2 24
---�----
25 27 28 `29 130 31
1 .
Week 5: 25 hours/week
Week 6: 25 hours/week
7: 25 hours/week
Week 8: 25 hours/week
100
s M T w Th F S
4 5 6 7
s 9 10 11 12 13 14
5 16 17 18 19 20 21
72 28
23 2.4 25 26 '1.7
29 30
OCT
•BER
2019
Kids' Nite
Kids' Nite
Election
Veteran's Day
Thanksgiving j
Kids' Nite
Week 9: 25 hours/week
Week 10: 25 hours/week
Week 11: 25 hours/week
Week 12: 25 hours/week
Week 13: 25 hours/week
125
S M T w 7h F s
1 2 3 4 5
--.G_ 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29- 30 31
NOVEMBER1
Week 14: 25 hours/week
Week 15: 25 hours/week
Week 16: 25 hours/week
Week 17: Off
Week 18 (Last Week): 40 hours/week
75
S M T w Th F s
1 2
--
3 4 5` 7 8 9 _
10 12 I 1-7 15 16
18 19 i i 22 23
24 25 23 2 I 'Iv
•
1 1
40 '
S I M T W Th F S
2 3 4
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
."
29 30 31
Community
Development Block Grant
I Helping to Build a Better Community
PART 9 DATA COLLECTION & RECORD MAINTENANCE Describe how the program will
collect data and maintain records to track program activities and eligibility verification.
(No more than one page)
All projects will be approved by the appropriate city personnel.
Progress will also be monitored by appropriate city personnel.
Appropriate approval will be received before financial transactions are processed.
All receipts for this project will be documented and given to the appropriate personnel.
Furthermore, all registration forms for the YRCC exist as a membership form and include an
inquiry of household size, household income, ethnicity, and age. The original hard copy is kept
in the center's files, plus the registration information is pooled and kept in an electronic
database.
An internal evaluation in which staff members document the financial resources, number of
participants, highlights of the programs, improvements of the programs, and maintenance
issues is conducted and used to improve the programs in the future.
Regarding the upkeep of financial records, the YRCC adheres to the following steps:
1. Create a purchase request/purchase order
2. Await the approval of released funds
3. Purchase services and/or products within budget
4. Acquire itemized receipt(s) for all purchased services and/or products
5. Adhere the receipt(s) to a 8.5 x 11 sheet of paper (ensuring that tape doesn't cover ink)
6. Acquire two YRCC staff member signatures (legible) on the sheet of paper beside the
receipt
7. Make two copies of the receipt(s) — one copy of the receipt to be hand delivered via an
interoffice mail envelope to the Parks & Recreation Financial Coordinator and one
copy of the receipt to be fined within YRCC's budget binder (organized by months)
8. Scan one copy of the receipt(s) for electronic filing
9. Deliver hard copy of the receipt(s) to the Parks & Recreation Financial Coordinator
10. The Parks & Recreation Financial Coordinator then submits receipt(s) to the City of
Fayetteville Accounting Division for processing.
Community Development Block Grant I Helping to Build a Better Community
E
PART 10 PROJECT EVALUATION I, OBJECTIVES AND OUTCOMES List the objectives (not''
activities) of the proposed project. Describe how each objective will be measured to
determine if it has been met. ' (No more than one page)
Objective #1: Provide daily program oversight at an increased and consistent level, creating a
better service for youth participants.
Outcome #1: Provide working families with an affordable resource for child care that not only
keeps their child safe and gives parents peace of mind, but also provides educational resources
and programming to keep children engaged and encourage success in school.
Method of Measurement: Program evaluations to be completed at the end of the following
semesters by parents and participants: Fall 2018, Spring 2019, Fall 2019. Questions will
address parent satisfaction with program oversight, observed child behaviors and whether it has
improved, and academic performance of child during the evaluation period (see attachments for
program evaluation).
Objective #2: Provide regular and consistent staffing for the Kids' Nite Program, removing any
obstacles that come with a shortfall of volunteers/interns, allowing for a sustained growth and
continued success for a vital afterschool resource for underserved families in the Fayetteville
Public School District.
Outcome #2:
Deliver a maintained staff to participant ratio that improves the experience of the participant,
therefore positively effecting the academic achievement, social and emotional development, and
physical wellbeing of the youth attending Kids' Nite.
Method of Measurement: Keep a daily log of participant to staff ratio that will include name,
age and grade level of participants; noting increase in participation and/or a sustained higher
than normal number of participants.
Objective #3: Shift the majority of day-to-day oversight tasks from the current YRCC part-time
staff to the proposed new staff, allowing more administrative level planning to be achieved by
the current part-time staff. Administrative tasks would include expanding the Kids' Nite
curriculum, developing further training for Kids' Nite personnel, and fostering additional
relationships with community collaborators.
Outcome #3: Improved and increased educational resources and enrichment opportunities for
the participants of the Kids' Nite program.
Method of Measurement: Conduct a curriculum review over 2018-2019 to determine additional
needs. Facilitate an additional in-service training for personnel each semester. Expand the list of
potential collaborative partners to be used in future programming.
Community Development Block Grant I Helping to Build a Better Community
11
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKS &RECREATION (520)
2019
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a Budget Adjustment to recognize funds from the Community Development Block Grant (CDBG) Projects for
staff support of the YRCC Kids Nite Afterschool program in the amount of $5,808 for the fall semester of 2019.
COUNCIL DATE: 8/20/2019
LEGISTAR FILE ID#: 2019-0461
8/1/2019 3:37 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 5,808 5,808 v.20190516
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.520.5280-5130.00 5,808 - 31901 EX Extra Services - Personnel
1010.520.5280-4309.01 - 5,808 31901 RE Federal Grants - Operational
HABudget Adjustments\2019_Budget\City Council\2019-0461 BA YRCC Kids Nite Afterschool 1 of 1