HomeMy WebLinkAboutORDINANCE 6218OF FAYETTF
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9RKANS PS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6218
File Number: 2019-0455
WESTERN OILFIELDS SUPPLY COMPANY D/B/A RAIN FOR RENT:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $21,286.85 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM WESTERN
OILFIELDS SUPPLY COMPANY D/B/A RAIN FOR RENT FOR THE RENTAL OF AN EMERGENCY
BYPASS PUMP FOR THE FARMINGTON LIFT STATION
WHEREAS, the Farmington wastewater lift station experienced recent pump failures which occurred while
one pump was sent off for repair and is awaiting the replacement of another; and
WHEREAS, since the pump failures occurred at the same time, an emergency bypass pump rental is
needed for an additional week to prevent the wastewater lift station from overflowing
WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown
damages" and because there is not enough time to competitively bid for this rental of an emergency
pump to prevent sewerage overflow.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
the repair of "hidden or unknown damages" does not require formal competitive bidding and because
there is not sufficient time to formally bid for this emergency pump to prevent sewerage overflows and,
therefore, waives formal competitive bidding and accepts the quote in the amount of $21,286.85 (plus
any applicable taxes and freight charges) from Western Oilfields Supply Company d/b/a Rain for Rent
and authorizes payment of that amount.
Page 1 Printed on 8122119
File Number.' 2019-0455
Ordinance 6218
PASSED and APPROVED on 8/20/2019
Attest:
Sondra E. Smith, City Clerk TreasK, rw""'W ,,�
GLERK,,,���
�•. F,�YF O� :9cn
%�C • 9NSAS
Page 2 Printed on 8122119
City of Fayetteville, Arkansas 113 West Mountain Street
= \ Fayetteville, AR 72701
i (479) 575-8323
/ Text File
-� File Number: 2019-0455
Agenda Date: 8/20/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 5
WESTERN OILFIELDS SUPPLY COMPANY D/B/A RAIN FOR RENT:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $21,286.85 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM
WESTERN OILFIELDS SUPPLY COMPANY D/B/A RAIN FOR RENT FOR THE RENTAL OF AN
EMERGENCY BYPASS PUMP FOR THE FARMINGTON LIFT STATION
WHEREAS, the Farmington wastewater lift station experienced recent pump failures which occurred while
one pump was sent off for repair and is awaiting the replacement of another; and
WHEREAS, since the pump failures occurred at the same time, an emergency bypass pump rental is needed
for an additional week to prevent the wastewater lift station from overflowing
WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages" and
because there is not enough time to competitively bid for this rental of an emergency pump to prevent sewerage
overflow.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because the
repair of "hidden or unknown damages" does not require formal competitive bidding and because there is not
sufficient time to formally bid for this emergency pump to prevent sewerage overflows and, therefore, waives
formal competitive bidding and accepts the quote in the amount of $21,286.85 (plus any applicable taxes and
freight charges) from Western Oilfields Supply Company d/b/a Rain for Rent and authorizes payment of that
amount.
City of Fayetteville, Arkansas Page 1 Printed on 812212019
File Number: 2019-0483
should become effective without delay for the following reasons: 1) the City anticipates the deployment of
hundreds of new or replacement poles, support structures, antennas and other equipment across the City by
several different providers primarily along and within the public rights of way and it is crucial that reasonable
regulations that comply with state law are in place before September 1, 2019 to ensure that providers are
deploying this important new technology safely along our streets and sidewalks; and 2) by expanding the
definition of "right-of-way" providers will have the authority to enter onto and install poles and small cell
facilities within public utility easements, including those on private property, and the City should do everything
possible to protect the property rights, including the viewsheds, of Fayetteville residents. For the foregoing
reasons, the City Council finds that it is necessary for the public peace as well as the health and safety of
Fayetteville residents to immediately implement the provisions set forth in the Exhibit to this Ordinance.
Therefore, the City Council hereby declares an emergency exists such that this ordinance shall become effective
immediately upon its passage and approval.
City of Fayetteville, Arkansas Paye 2 Printed on 8/22/2019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0455
Legistar File ID
8/20/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/26/2019 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of an emergency bypass pump rental for the Farmington Lift Station from Western
Oilfields Supply Company d/b/a Rain for Rent in the amount of $21,286.85 plus applicable taxes.
Budget Impact:
5400.720.4310-5216.00 Water and Sewer
Account Number Fund
N/A N/A
Project Number Project Title
Budgeted Item? No Current Budget $ 592,000.00
Funds Obligated $ 293,001.67
Current Balance $ 2987998.33
Does item have a cost? Yes Item Cost $ 23,362.32
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget 275,636.01
V20180321
Purchase Order Number: 2019-00000503 Previous Ordinance or Resolution #
Change Order Number: 1 Approval Date:
Original Contract Number:
Comments: Taxes are estimated at $2,075.47 for a total of $23,362.32.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 20, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: July 26, 2019
CITY COUNCIL MEMO
SUBJECT: Emergency Bypass Pump Rental for Farmington Lift Station
RECOMMENDATION:
Staff recommends the approval of an emergency bypass pump rental for the Farmington Lift
Station from Western Oilfields Supply Company d/b/a Rain for Rent in the amount of $21,286.85
plus applicable taxes.
BACKGROUND:
The Farmington wastewater lift station on Double Springs Rd. (Lift Station #12) experienced
recent pump failures. These pump failures occurred at the same time, one was sent off for
repair by Jack Tyler Engineering and the other was approved for replacement (also ordered
from Jack Tyler Engineering).
DISCUSSION:
Since the pump failures occurred at the same time, an emergency bypass pump was needed to
prevent the wastewater lift station from overflowing. Western Oilfields Supply Company d/b/a
Rain for Rent was able to provide the bypass pump within 2 days. There were no other
companies that could provide the pump in that time frame due to the short notice. Rain for Rent
provided a quote for 28 days of pump rental in the amount of $17,435.90 (quote attached). A
PO was issued for that amount at that time. This included $1,000.00 for overnight freight.
Due to time delays on getting the repaired pump back from Jack Tyler Engineering, the
emergency bypass pump from Rain for Rent will be needed for an additional week. Rain for
Rent provided the attached quote in the amount of $3,850.95 for the additional week. Staff
recommends the approval of the 5 -week emergency pump rental from Rain for Rent in the
amount of $21,286.85 plus applicable taxes. Taxes are estimated at $2,075.47 for a total of
$23,362.32.
BUDGET/STAFF IMPACT:
Funds are available in the Construction Materials account within the Water & Sewer Fund.
Attachments:
Quotes from Rain for Rent
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
1044 -IND -847315
Quotation Developed Especially for:
Mark Rogers
City Of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Phone:
Prepared on 6/27/2019 by:
Adam Black
Cell: 501-697-0973
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
www.rainforrent.com
Printed 6/27/2019 6:24 AM Page 1 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at relum@rainforrenl.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -847315
Prepared By: Adam Black
Customer: City Of Fayetteville
Customer ID: 131674
Address: 113 West Mountain
City/State: Fayetteville, AR 72701
Contact: Mark Rogers
Office:
Fax:
Job Description:
Rental of 8" HH pump, pipe and hose
Requested flow of 2,400 gpm
Location:
Jacobs
City Of Fayetteville, AR
571 Double Springs Rd
Fayeeville, AR 72704
Rental Sub Total: $7,513.90
Sub Total: $7,513.90
Recommended Optional Items - Rental: $0.00
Est. Delivery Hauling
$2,527.00
Recommended Optional Items - Sales: $1,000.00
Est. Pick-up Hauling
$2,527.00
Does not include sales tax Accept Decline Initial
Est. Install Labor
$2,060.00
Est. Removal Labor
$1,620.00
By checking Accept and initialing customer is acknowledging that the additional
cost for the above items will be added to the grand total.
Est. Services
$0.00
Est. Air Quality Fee
Est. Rev Air Quality Fee
$0.00
-$0.00
Est. Enviro Recovery Fee
$188.00
Recommended Optional Item - RPP: $1,051.94
Est. Rev Enviro Recovery Fee
-$0.00
( Does Not Include Sales Tax )
Grand Total
Valid Until: 7/27/2019
Q�a.4z/9
Date
$16,435.90
By signing tho qu9fation, customer represents that he/she has read and agreed to both the Statement of Work and Scope of Agreement sections,
and is also atregfhg to the grand total amount listed above, plus any recommended optional items if checked and initialed.
If customer raores a Purchase Order number to process and sugmit Ray_ment it must be supplied to Rain for Rent at the time of acceptance of
this quotation. Please insert Purchase Order number here: �'0 e ry!- PwrG1.ASit.q
Rental Protection Plan U
I have received and reviewed the Rental Protection Plan Agreement incorporated as the last page of this estimate. By initialing this paragraph, I
understand that I am agreeing to enter into and be bound by the terms of the Rental Protection Plan Program Agreement and that I am authorized
to enter into this Agreement on behalf of Customer. FOR ALL RENTALS OF EQUIPMENT, EXCEPT THOSE SPECIFICALLY EXCLUDED, YOU
MAY EITHER SHOW PROOF OF PROPERTY INSURANCE IN ACCORDANCE WITH INSURANCE REQUIREMENTS AND RENTAL
AGREEMENT, OP, PURCHASE THE RENTAL PROTECTION. THE PURCHASE OF THE RENTAL PROTECTION PLAN FOR RENTALS OF
EQUIPMENT IS MANDATORY AND MAY BE DECLINED IF YOU HAVE PROOF OF ALL RISK PROPERTY INSURANCE AS REQUIRED
BY CONTR
Initial here:
Printed 6/27/2019 6:24 AM Page 2 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Arkansas
Quotation Number: 1044 -IND -847315
Rental Quotation
www.rainforrent.com
Application: pumping Materials: sewer Flow: 2,400 gpm Suction Lift: 24 Friction Loss: na
Static Head: 60 psi
*Rain for Rent Cycle = 28 Days.
This quotation has not been flagged as PREVAILING WAGE.
Rental Items
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Qty
Unit
Duration
Item
Description
Day
Week
'Cycle
Extension
1
Each
2 Week
+815030
Pum 8" High Head HH225C
$545.11
$1,635.33
_
$4,906.00
$3,270.66
1
Each
14 Da
+670566
S ill uards 12'X16'X1
$21.74
$304.36
1
Each
2 Week
722053
Adapter 12" Flanged HDPE
DR11
$29.13
$29.13
$58.26
$58.26
3
Each
2 Week
722924
Elbow 12" 90 Degree HDPE
DR11
$29.13
$29.13
$58.26
$174.78
35
Each
2 Week
950971
Pie 12" HDPE DR11
$2.01
$2.01
$4.01
$140.70
4
Each
2 Week
724825
Hose 8"x25' HD Tank Truck
Flange x Swed e 150#
$250.00
$250.00
$500.00
$2,000.00
1
Each
2 Week
724128
Adapter Reducing 12"x8"
Flanged Concentrical Cast
Iron
$46.19
$46.19
$92.38
$92.38
1
Each
2 Week
322424
Adapter Reducing 16"x12"
Concentric Flange STL
$60.58
$60.58
$121.16
$121.16
2
Each
2 Week
954998
Elbow 16" 90 Degree Flange
Cast Iron
$85.90
$85.90
$171.79
$343.60
1
Each
2 Week
720665
Valve 8" Gate Flanged 10RW
Cast Iron
$53.00
$53.00
$106.00
$106.00
8
Each
2 Week
MR IND
8" 150 bolt and gasket kit
$12.00
$12.00
$24.00
$192.00
3
Each
2 Week
MR IND
12" 150 bolt and gasket kit
$22.50
$22.50
$45.00
$135.00
3
Each
2 Week
MR IND
16" 150 bolt and gasket kit
$41.00
$41.00
$82.00
$246.00
50
Each
14 Day
724934
Pipestax 4
$0.47
$329.00
Rental Sub Total: $7,513.90
Sub Total- $7,513.90
Printed 6/27/2019 6:24 AM Page 3 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Arkansas
Quotation Number: 1044 -IND -847315
Rental Quotation
www.rainforrent.com
OPTIONAL PRODUCTS
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Sale Sub Total: $1,000.00
Optional Total: $1,000.00
Printed 6/27/2019 6:24 AM Page 4 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -847315
Statement of Work
Background:
Customer requires a bypass of 2,400 gpm in order to keep wet well within acceptable
limits.
Scope:
Rain for Rent will provide labor and equipment necessary to deliver, install, remove, and
demobilize the sewer bypass products outlined in the quote. The suction location will be at
lift station wet well @ 571 Double Springs Rd and discharging at lift station forced main @
571 Double Springs Rd.
References Materials:
Documents used as input for this proposal include: Job walk with customer and customer
provided information.
Operating Parameters:
System is designed to operate at a flow rate of 2,400 gpm with peak flows of 2,800 gpm.
System must be surcharged to 20 feet below manhole rim in order to function properly.
Recommended suction intake pipe submergence of 2 feet plus a safety factor of 1 feet.
Suction Location: wet well
Discharge Locations: forced main
Suction Lift: 24 ft
Pipe Distance: 30 ft
This system has redundant pumping capacity of 0%.
This system has redundant piping capacity of 0%.
Estimated Duration:
For the quoted items, Rain for Rent requires a signed quote not less than 5 days prior to
delivery.
Planned Schedule Durations:
Mobilization: 1
Installation: 1
Operation: Not Requested
Removal: 1
Demobilization: 1
Rain for Rent Responsibilities:
- Labor and equipment necessary to perform one (1) unimpeded delivery & return trip per
load to site.
- Labor and equipment necessary to install & remove system except for customer provided
items.
- Equipment and services expressly included in this scope.
Customer Responsibilities:
- Ensure that the application of this system does not damage nearby structures or cause
negative impacts to the environment either directly or indirectly.
Printed 6/27/2019 6:24 AM Page 5 of 9
Quotation1044-IND-847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at return@rainforrent.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -847315
- Provide all needed unloading, testing, operations and maintenance, cleaning and reloading
of provided equipment.
- Promptly notify Rain for Rent of any service or performance related needs.
- Dedicated equipment with operator and fuel to perform unloading activities. Equipment
must be capable of lifting 5,000lbs.
- Perform system hydrotest and flushing operations. Flushing and cleaning of equipment
must be performed to Rain for Rent standards prior to return.
- All routine maintenance including fuel, fluids, lubrication, and filters. Engine driven
equipment requires servicing every 250 hours. Customer will automatically be charged an
engine service fee based on the actual hours of equipment usage. The fee is $1-2.00 per
hour based on engine size. The engine service fee can be waived if customer provides
documentation substantiating the service was performed as per Rain for Rent's
requirements. Rain for Rent must be notified 2 business days in advance to schedule
required field service.
- Provide fueling, filter changes, and lubricating oils as needed for project operation.
- Protect system from damage and malfunction due to temperature or any substance that
will cause corrosion, damage or leakage. Customer must provide protection that does not
impede system function. Customer is responsible for all damages to system.
- Supply all needed water for any applicable system testing, startup, and cleaning.
- All labor & materials to perform system chlorination and deodorizing.
- All waste materials on associated with this system.
- Provide any needed vehicular or pedestrian traffic control, site security, sewer plugs, and
the modification or alteration of any permanent structure or site element, including any
needed suction pits, pump pads, and discharge locations.
- Identify at -risk laterals and provide notifications to affected property owners of work
recommending plugs be used in low lying rooms (basements).
Rain for Rent Exclusions:
- All work associated with sewer plug installation, monitoring, and removal.
- All labor, equipment and identification of areas for sump pumping, lateral line flows,
system infiltrations and similar are excluded.
- All design input and services. This system is provided as per customer provided
information.
- Compliance with unknown discharge requirements.
Additional Information
Always use equipment in a safe and proper manner and in accordance with manufacturers
and regulatory standards and industry best practices. Improper usage will cause system
failure, product damages, possible injuries, and spills.
-Customer must provide crane truck and operator to assist in setting suction and
discharge pining.
-Customer is responsible for any/all damage to RFR equipment and will be charged
accordingly.
Printed 6/27/2019 6:24 AM Page 6 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrenl.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -847315
-Hauling and labor have been estimated in the quote, this is an estimate only. Actual
required time will be charged.
-Any on site time outside of RFR control will be billed at a T&M rate.
-All equipment must be rinsed and clean prior to pick up or customer will be charged
any additional cleaning fees and associated hauling and labor.
-Customer has provided all required information:
-2,400 gallons per minute at 200 ft of head
-Wet well can be surchai-ged to 21' before flooding collection system
-60 psi to enter force main
Printed 6/27/2019 6:24 AM
Page 7 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
0. Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -847315
Scope of Agreement
If Customer has entered into a Master Service Agreement with Rain for Rent and there is a conflict between the terms and conditions of this Scope
of Agreement and the Customer's Master Service Agreement, then the terms and conditions in the Customer's Master Service Agreement signed by
Rain for Rent will prevail.
Availability of products and services is subject to change without notice.
The rental period begins the day the equipment is delivered and continues until returned to originating Rain for Rent facility unless agreed to in
writing before the rental period begins. A Cycle is defined as 4 weeks or 28 days which is our standard billing period. The weekly and/or daily rate for
equipment quoted will be listed in the products grid when products are eligible for less than cycle rates. Payment terms are net 30 days from invoice
date. Interest at the rate of 18% per year shall be charged on any past due invoice.
A Fuel Surcharge will be calculated and invoiced based on the diesel fuel price as published by the Department of Energy on
https:/Iwww.eia.gov/petroleum/gasdiesel/
An Environmental Recovery Fee shall apply to all rental charges invoiced for the duration of the rental pursuant to this quote/Estimate to help offset
direct and indirect costs associated with regulatory compliance, obtaining permits, and obtaining licenses. California Air Quality Fee will be added to
the cost of diesel pumps used in California only. This is a State mandated fee.
Customer is prohibited from deducting retention from Rain for Rent invoices and charging Rain for Rent liquidated damages.
Customer is responsible for flushing and cleaning tanks, roll off boxes, pipelines, pumps, filters and other Rain for Rent equipment prior to return
unless specifically agreed to by both parties in writing.
The Terms and Conditions of the Rain For Rent Rental and Acute Hazardous Waste Agreements, Credit Application/Master Rental i£ Sales
Agreement, Invoice and this Quotation (also known as the Rain for Rent Rental/Sale Estimate as may be referenced in any Master Service
Agreement, Blanket Purchase Order, or any other contractual document executed between the parties) contain the complete and final agreement
between Rain For Rent and Customer and no other agreement in any way modifying or adding to any of said Terms and Conditions will be binding
upon Rain For Rent unless made in writing and signed by a Rain For Rent Corporate Officer or Rain for Rent authorized representative.
The Customer cannot alter the equipment without Rain for Rent's prior written approval. Customer is responsible for equipment, repairs,
maintenance and damage, excluding normal wear and tear or damage caused by Rain for Rent. All returned equipment is subject to inspection by
Rain for Rent personnel. Damages and accrued rent will be invoiced to Customer while equipment is out of service for repairs. The Customer is
responsible for damage caused by reactive, corrosive or abrasive material; including, but not limited to sand, sodium hydroxide, chlorine, and acids.
Customer must notify Rain for Rent immediately of any spill so that any necessary repairs to the system can be made and to minimize service
interruption. The Customer assumes all risks of loss due to operation and use of the equipment. Customer will provide "all risk" property insurance
for rented equipment.
Customer shall pay Rain For Rent additional expenses caused by unforeseen or changing conditions, including, but not limited to, soil, underground
conditions, rock formations, environmental conditions, weather events, regulations or restrictions, hard pan, boulders, cesspools, gas lines, water
lines, drain pipes, underground electrical conduits or other above ground or underground obstructions.
All equipment rented or used products sold are provided "AS IS, WHERE IS" in their present condition. Rain for Rent makes no warranties,
expressed or implied of any kind whatsoever with respect to the equipment or products. Customer agrees that customer is renting equipment or
purchasing used products based on their judgment and evaluation, without reliance upon any statements of representations by Rain for Rent, and
that Rain for Rent is not responsible for any defects in their operation or for any repairs, parts or services, unless otherwise noted.
All new products sold are provided without warranty beyond the terms of such warranty offered by the manufacturer, if any. Customer must comply
with all original manufacturer's terms and conditions for any warranty claims that may arise. Neither Rain for Rent nor the manufacturer warranties
the product if it has failed due to corrosion, misuse or damage; (2) it has been altered, repaired or modified in any way that would adversely affect its
operation; or (3) it was installed or operated other than in accordance with manufacturer's operating instructions. Products supplied by Rain for Rent
are warranted to be free from any defect in workmanship and material under conditions of normal use and service. Rain for Rent's obligation under
this warranty is limited to replacing or repairing at the designated manufacturer's or Rain for Rent facility any part or parts returned to it with
transportation charges prepaid, which Rain for Rent determines in its sole discretion to be defective.
This Quotation excludes any additional costs to Rain for Rent associated with Owner Controlled Insurance (OCIP) or WRAP insurance programs that
will be added to Rain For Rent's prices.
De -watering, Roll -off, Vacuum boxes and similar equipment are not liquid tight. Rentee accepts full responsibility for all losses, damages and costs
caused by or arising out of spills, leakage or discharge from this equipment. Rain for Rent will not be held liable for any structural or soils subsidence.
This Quotation is valid for 30 days and is subject to credit approval.
Printed 6/27/2019 6:24 AM
Page 8 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated documents) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated. duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
RENTAL PROTECTION PLAN PROGRAM AGREEMENT
If you elect to maintain All Risk Property Insurance coverage, and the certificate of insurance You provide to Rain
for Rent to evidence Your insurance coverage expires or is cancelled for any reason, You agree Rain for Rent may
charge RPP for Your rentals until such time as You provide an acceptable and valid certificate of insurance to
Rain for Rent.
This Rental Protection Plan Program Agreement (this "RPP Agreement") is entered into between the undersigned Rentor and Rentee
in relation to the Master Rental and Sales Agreement (MRSA) between Rentor and Rentee. If Rentee has checked or initialed, as
applicable, the Rental Protection Plan Program (the "RPP Program") box on the quote, then Rentee has opted -in to the RPP Program
and this RPPP Agreement shall supplement the MSRA whether or not executed by Rentee. Rentee understands and agrees that the RPP
Program is not insurance and that the RPP Program provides only limited coverage, as described below.
1. Cost; Deductible; Maximum Coverage; Rentee shall pay a fee equal to 14 percent (14%) of the rental charge for each
covered item, which fee shall be listed on each invoice during which period Rentee has opted to participate in the RPP Program. In the
event of a Covered Occurrence, as defined below, Rentee shall further be responsible for the lesser of $500 or 10 percent (10%) of the
total loss, as a deductible. The maximum coverage available under the RPP Program is $150,000 per Covered Occurrence, whether or
not there is more than one piece of equipment involved in the occurrence.
2. Coverage; The RPP Program provides coverage only for losses involving Covered Equipment, as defined below, in the
following instances: fire that was not caused by Rentee's gross negligence or willful misconduct; theft for which a police report was
filed, and that occurred despite Rentee's reasonable precautions to protect and secure the covered equipment; and vandalism for which
a police report was filed (individually, "Covered Occurrence," and collectively, "Covered Occurrence"). The RPP Program provides
coverage only for the following types of equipment: pumps, electric submersible pumps, tanks, generators, light towers, filtration,
boxes, heaters, spillguards, sprinklers, hoses, pipe, valves and fittings ("Covered Equipment"). Coverage does not extend to any
equipment not owned by Rentor such as re -rented equipment.
3. Exclusions; The RPP program does not cover any equipment or event of loss that is not specifically described in Section 2.
Without limiting the foregoing, the RPP Program does not provide coverage for the following: misuse of equipment; willful abuse of
equipment; failure to maintain equipment; failure to secure items from theft (including but not limited to failing to store items in a
fenced, locked area or failing to maintain personnel on site); damage or theft while in transit to or from a jobsite; corrosion from any
source; any damage caused by named storm events; any instance that occurs while the account is not in good standing, such as a
default as defined in the MRSA or upon written notice of non-payment; and any occurrence not reported to Rentor within 24 hours
after the occurrence. The RPP program does not provide coverage for: electronic equipment (controls, instrumentation, and wiring),
flow meters, water meters, wheel wash systems & accessories, Freezesentry items, or tires.
4. Claims; All claims must be submitted within 24 hours of the Covered Occurrence. Rentor's mechanic will inspect the
equipment following any claim. The mechanic's findings as to the cause of the damage and cost of repair will be final. In the event of a
theft or vandalism, Rentee must also provide supporting evidence that the site was secured at the time of loss.
Printed 6/27/2019 6:24 AM Page 9 of 9
Quotation 1044 -IND -847315 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at return@rainforrent.com. Thank you.
1044 -IND -852135
Quotation Developed Especially for:
Mark Rogers
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Phone:
Prepared on 7/25/2019 by:
Adam Black
Cell: 501-697-0973
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
www.rainforrent.com
Printed 7/26/2019 6:26 AM Page 1 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
FOR
Arkansas
Quotation Number: 1044 -IND -852135
Prepared By: Adam Black
Customer: City of Fayetteville
Customer ID: 131674
Address: 113 West Mountain
City/State: Fayetteville, AR 72701
Contact: Mark Rogers
Office:
Fax:
Rental Quotation
www.rainforrent.com
Job Description:
Rental of 8" HH pump, pipe and hose
Requested flow of 2,400 gpm
Location:
Jacobs
City Of Fayetteville, AR
571 Double Springs Rd
Fayeeville, AR 72704
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Rental Sub Total: $3,756.95
Sub Total: $3,756.95
Recommended Optional Items - Rental: $0.00
Est. Delivery Hauling
$0.00
Recommended Optional Items - Sales: $0.00
Est. Pick-up Hauling
$0.00
Does not include sales tax Accept Decline Initial
Est. Install Labor
$0.00
Est. Removal Labor
$0.00
By checking Accept and initialing customer is acknowledging that the additional
cost for the above items will be added to the grand total.
Est. Services
$0.00
Est. Air Quality Fee
Est. Rev Air Quality Fee
$0.00
-$0.00
Est. Enviro Recovery Fee
$94.00
Rental Protection - RPP: $525.98
Est. Rev Enviro Recovery Fee
-$0.00
( Does Not Include Sales Tax) Grand Total: $3,850.95
Date 0,31 : 7/254' 20 /� Valid Until: 8/24/2019
Date
By signing t Is qu_qWtion, customer represents that he/she has read and agreed to both the Statement of Work and Scope of Agreement sections,
and is also agreeThg to the grand total amount listed above, plus any recommended optional items if checked and initialed.
If customer requires a Purchase Order number to process and sy�bmit paym t, it must be upplied to Rain for Rent at the time of acceptance of
this quotation. Please insert Purchase Order number here: be ►S5
Rental Protection Plan O
I have received and reviewed the Rental Protection Plan Agreement incorporated as the last page of this estimate. By initialing this paragraph, I
understand that I am agreeing to enter into and be bound by the terms of the Rental Protection Plan Program Agreement and that I am authorized
to enter into this Agreement on behalf of Customer. FOR ALL RENTALS OF EQUIPMENT, EXCEPT THOSE SPECIFICALLY EXCLUDED, YOU
MAY EITHER SHOW PROOF OF PROPERTY INSURANCE IN ACCORDANCE WITH INSURANCE REQUIREMENTS AND RENTAL
AGREEMENT, OR PURCHASE THE RENTAL PROTECTION. THE PURCHASE OF THE RENTAL PROTECTION PLAN FOR RENTALS OF
EQUIPMENT OT MANDATORY AND MAY BE DECLINED IF YOU HAVE PROOF OF ALL RISK PROPERTY INSURANCE AS REQUIRED
BY CONT
Initial her
Printed 7/26/2019 6:26 AM Page 2 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retumQrainforrent.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -852135
Application: pumping Materials: sewer Flow: 2,400 gpm Suction Lift: 24 Friction Loss: na
Static Head: 60 psi
*Rain for Rent Cycle = 28 Days.
This quotation has not been flagged as PREVAILING WAGE.
Rental Items
Qty
Unit
Duration
. Item
Description
Day
Week
*Cycle
. Extension;
1
Each
1 Week
+815030
Pum 8" Hi h Head HH225C
$545.11
$1,635.33
54,906.00
S1,635.33
1
Each
7 Da
+670566
S ill uards 12'X16'X1
$21.74
$152.18
1
Each
1 Week
722053
Adapter 12" Flanged HDPE
DR11
$29.13
$29.13
$58.26
$29.13
3
Each
1 Week
722924
Elbow 12" 90 Degree HDPE
DR11
$29.13
$29.13
$58.26
$87.39
35
Each
1 Week
950971
Pie 12" HDPE DR11
$2.01
$2.01
$4.01
$70.35
4
Each
1 Week
724825
Hose 8"x25' HD Tank Truck
Flange x Swede 150#
$250.00
$250.00
$500.00
$1,000.00
1
Each
1 Week
724128
Adapter Reducing 12"x8"
Flanged Concentrical Cast
Iron
$46.19
$46.19
$92.38
$46.19
1
Each
1 Week
322424
Adapter Reducing 16"x12"
Concentric Flange STL
$60.58
$60.58
$121.16
$60.58
2
Each
1 Week
954998
Elbow 16" 90 Degree Flange
Cast Iron
$85.90
$85.90
$171.79
$171.80
1
Each
1 Week
720665
Valve 8" Gate Flanged 10RW
Cast Iron
$53.00
$53.00
$106.00
$53.00
8
Each
1 Week
MR IND
8" 150 bolt and gasket kit
$12.00
$12.00
$24.00
$96.00
3
Each
1 Week
MR IND
12" 150 bolt and gasket kit
$22.50
$22.50
$45.00
$67.50
3
Each
1 Week
MR IND
16" 150 bolt and gasket kit
$41.00
$41.00
$82.00
$123.00
50
Each
7 Day
724934
Pi estax 4
$0.47
$164.50
Rental Sub Total: $3,756.95
Sub Total: $3,756.95
Printed 7/26/2019 6:26 AM Page 3 of 8
Quotation1044-IND-852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated. quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Arkansas
Quotation Number: 1044 -IND -852135
Rental Quotation
www.rainforrent.com
Statement of Work
Background:
Customer requires a bypass of 2,400 gpm in order to keep wet well within acceptable
limits.
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Scope:
Rain for Rent will provide labor and equipment necessary to deliver, install, remove, and
demobilize the sewer bypass products outlined in the quote. The suction location will be at
lift station wet well @ 571 Double Springs Rd and discharging at lift station forced main @
571 Double Springs Rd.
References Materials:
Documents used as input for this proposal include: Job walk with customer and customer
provided information.
Operating Parameters:
System is designed to operate at a flow rate of 2,400 gpm with peak flows of 2,800 gpm.
System must be surcharged to 20 feet below manhole rim in order to function properly.
Recommended suction intake pipe submergence of 2 feet plus a safety factor of 1 feet.
Suction Location: wet well
Discharge Locations: forced main
Suction Lift: 24 ft
Pipe Distance: 30 ft
This system has redundant pumping capacity of 0%.
This system has redundant piping capacity of 0%.
Estimated Duration:
For the quoted items, Rain for Rent requires a signed quote not less than 5 days prior to
delivery.
Planned Schedule Durations:
Mobilization: 1
Installation: 1
Operation: Not Requested
Removal: 1
Demobilization: 1
Rain for Rent Responsibilities:
- Labor and equipment necessary to perform one (1) unimpeded delivery & return trip per
load to site.
- Labor and equipment necessary to install & remove system except for customer provided
items.
- Equipment and services expressly included in this scope.
Customer Responsibilities:
- Ensure that the application of this system does not damage nearby structures or cause
negative impacts to the environment either directly or indirectly.
Printed 7/26/2019 6:26 AM Page 4 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -852135
- Provide all needed unloading, testing, operations and maintenance, cleaning and reloading
of provided equipment.
- Promptly notify Rain for Rent of any service or performance related needs.
- Dedicated equipment with operator and fuel to perform unloading activities. Equipment
must be capable of lifting 5,0001bs.
- Perform system hydrotest and flushing operations. Flushing and cleaning of equipment
must be performed to Rain for Rent standards prior to return.
- All routine maintenance including fuel, fluids, lubrication, and filters. Engine driven
equipment requires servicing every 250 hours. Customer will automatically be charged an
engine service fee based on the actual hours of equipment usage. The fee is $1-2.00 per
hour based on engine size. The engine service fee can be waived if customer provides
documentation substantiating the service was performed as per Rain for Rent's
requirements. Rain for Rent must be notified 2 business days in advance to schedule
required field service.
- Provide fueling, filter changes, and lubricating oils as needed for project operation.
- Protect system from damage and malfunction due to temperature or any substance that
will cause corrosion, damage or leakage. Customer must provide protection that does not
impede system function. Customer is responsible for all damages to system.
- Supply all needed water for any applicable system testing, startup, and cleaning.
- All labor & materials to perform system chlorination and deodorizing.
- All waste materials on associated with this system.
- Provide any needed vehicular or pedestrian traffic control, site security, sewer plugs, and
the modification or alteration of any permanent structure or site element, including any
needed suction pits, pump pads, and discharge locations.
- Identify at -risk laterals and provide notifications to affected property owners of work
recommending plugs be used in low lying rooms (basements).
Rain for Rent Exclusions:
- All work associated with sewer plug installation, monitoring, and removal.
- All labor, equipment and identification of areas for sump pumping, lateral line flows,
system infiltrations and similar are excluded.
- All design input and services. This system is provided as per customer provided
information.
- Compliance with unknown discharge requirements.
Additional Information
Always use equipment in a safe and proper manner and in accordance with manufacturers
and regulatory standards and industry best practices. Improper usage will cause system
failure, product damages, possible injuries, and spills.
-Customer must provide crane truck and operator to assist in setting suction and
discharge pining,
-Customer is responsible for any/all damage to RFR equipment and will be charged
accordingly.
Printed 7/26/2019 6:26 AM Page 5 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Rental Quotation
Arkansas www.rainforrent.com 3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
Quotation Number: 1044 -IND -852135
-Hauling and labor have been estimated in the quote, this is an estimate only. Actual
required time will be charged.
-Any on site time outside of RFR control will be billed at a T&M rate.
-All equipment must be rinsed and clean prior to pick up or customer will be charged
any additional cleaning fees and associated hauling and labor,
-Customer has provided all requited information:
-2,400 gallons per minute at 200 ft of head
-Wet well can be surcharged to 21' before flooding collection s, sy teni
-60 psi to enter force main
Printed 7/26/2019 6:26 AM
Page 6 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
Arkansas
Quotation Number: 1044 -IND -852135
Rental Quotation
www.rainforrent.com
Scope of Agreement
3210 Vail Ave
Conway AR 72032
Phone: 501-328-5757
Fax: 501-327-2877
If Customer has entered into a Master Service Agreement with Rain for Rent and there is a conflict between the terms and conditions of this Scope
of Agreement and the Customer's Master Service Agreement, then the terms and conditions in the Customer's Master Service Agreement signed by
Rain for Rent will prevail.
Availability of products and services is subject to change without notice.
The rental period begins the day the equipment is delivered and continues until returned to originating Rain for Rent facility unless agreed to in
writing before the rental period begins. A Cycle is defined as 4 weeks or 28 days which is our standard billing period. The weekly and/or daily rate for
equipment quoted will be listed in the products grid when products are eligible for less than cycle rates. Payment terms are net 30 days from invoice
date. Interest at the rate of 18% per year shall be charged on any past due invoice.
A Fuel Surcharge will be calculated and invoiced based on the diesel fuel price as published by the Department of Energy on
https://www.eia.gov/petroleum/gasdiesel/
An Environmental Recovery Fee shall apply to all rental charges invoiced for the duration of the rental pursuant to this quote/Estimate to help offset
direct and indirect costs associated with regulatory compliance, obtaining permits, and obtaining licenses. California Air Quality Fee will be added to
the cost of diesel pumps used in California only. This is a State mandated fee.
Customer is prohibited from deducting retention from Rain for Rent invoices and charging Rain for Rent liquidated damages.
Customer is responsible for flushing and cleaning tanks, roll off boxes, pipelines, pumps, filters and other Rain for Rent equipment prior to return
unless specifically agreed to by both parties in writing.
The Terms and Conditions of the Rain For Rent Rental and Acute Hazardous Waste Agreements, Credit Application/Master Rental & Sales
Agreement, Invoice and this Quotation (also known as the Rain for Rent Rental/Sale Estimate as may be referenced in any Master Service
Agreement, Blanket Purchase Order, or any other contractual document executed between the parties) contain the complete and final agreement
between Rain For Rent and Customer and no other agreement in any way modifying or adding to any of said Terms and Conditions will be binding
upon Rain For Rent unless made in writing and signed by a Rain For Rent Corporate Officer or Rain for Rent authorized representative.
The Customer cannot alter the equipment without Rain for Rent's prior written approval. Customer is responsible for equipment, repairs,
maintenance and damage, excluding normal wear and tear or damage caused by Rain for Rent. All returned equipment is subject to inspection by
Rain for Rent personnel. Damages and accrued rent will be invoiced to Customer while equipment is out of service for repairs. The Customer is
responsible for damage caused by reactive, corrosive or abrasive material; including, but not limited to sand, sodium hydroxide, chlorine, and acids.
Customer must notify Rain for Rent immediately of any spill so that any necessary repairs to the system can be made and to minimize service
interruption. The Customer assumes all risks of loss due to operation and use of the equipment. Customer will provide "all risk" property insurance
for rented equipment.
Customer shall pay Rain For Rent additional expenses caused by unforeseen or changing conditions, including, but not limited to, soil, underground
conditions, rock formations, environmental conditions, weather events, regulations or restrictions, hard pan, boulders, cesspools, gas lines, water
lines, drain pipes, underground electrical conduits or other above ground or underground obstructions.
All equipment rented or used products sold are provided "AS IS, WHERE IS" in their present condition. Rain for Rent makes no warranties,
expressed or implied of any kind whatsoever with respect to the equipment or products. Customer agrees that customer is renting equipment or
purchasing used products based on their judgment and evaluation, without reliance upon any statements of representations by Rain for Rent, and
that Rain for Rent is not responsible for any defects in their operation or for any repairs, parts or services, unless otherwise noted.
All new products sold are provided without warranty beyond the terms of such warranty offered by the manufacturer, if any. Customer must comply
with all original manufacturer's terms and conditions for any warranty claims that may arise. Neither Rain for Rent nor the manufacturer warranties
the product if it has failed due to corrosion, misuse or damage; (2) it has been altered, repaired or modified in any way that would adversely affect its
operation; or (3) it was installed or operated other than in accordance with manufacturer's operating instructions. Products supplied by Rain for Rent
are warranted to be free from any defect in workmanship and material under conditions of normal use and service. Rain for Rent's obligation under
this warranty is limited to replacing or repairing at the designated manufacturer's or Rain for Rent facility any part or parts returned to it with
transportation charges prepaid, which Rain for Rent determines in its sole discretion to be defective.
This Quotation excludes any additional costs to Rain for Rent associated with Owner Controlled Insurance (OCIP) or WRAP insurance programs that
will be added to Rain For Rent's prices.
De -watering, Roll -off, Vacuum boxes and similar equipment are not liquid tight. Rentee accepts full responsibility for all losses, damages and costs
caused by or arising out of spills, leakage or discharge from this equipment. Rain for Rent will not be held liable for any structural or soils subsidence.
This Quotation is valid for 30 days and is subject to credit approval.
Printed 7/26/2019 6:26 AM
Page 7 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
RENTAL PROTECTION PLAN PROGRAM AGREEMENT
If you elect to maintain All Risk Property Insurance coverage, and the certificate of insurance You provide to Rain
for Rent to evidence Your insurance coverage expires or is cancelled for any reason, You agree Rain for Rent may
charge RPP for Your rentals until such time as You provide an acceptable and valid certificate of insurance to
Rain for Rent.
This Rental Protection Plan Program Agreement (this "RPP Agreement") is entered into between the undersigned Rentor and Rentee
in relation to the Master Rental and Sales Agreement (MRSA) between Rentor and Rentee. If Rentee has checked or initialed, as
applicable, the Rental Protection Plan Program (the "RPP Program") box on the quote, then Rentee has opted -in to the RPP Program
and this RPPP Agreement shall supplement the MSRA whether or not executed by Rentee. Rentee understands and agrees that the RPP
Program is not insurance and that the RPP Program provides only limited coverage, as described below.
1. Cost; Deductible; Maximum Coverage; Rentee shall pay a fee equal to 14 percent (14%) of the rental charge for each
covered item, which fee shall be listed on each invoice during which period Rentee has opted to participate in the RPP Program. In the
event of a Covered Occurrence, as defined below, Rentee shall further be responsible for the lesser of $500 or 10 percent (10%) of the
total loss, as a deductible. The maximum coverage available under the RPP Program is $150,000 per Covered Occurrence, whether or
not there is more than one piece of equipment involved in the occurrence.
2. Coverage; The RPP Program provides coverage only for losses involving Covered Equipment, as defined below, in the
following instances: fire that was not caused by Rentee's gross negligence or willful misconduct; theft for which a police report was
filed, and that occurred despite Rentee's reasonable precautions to protect and secure the covered equipment; and vandalism for which
a police report was filed (individually, "Covered Occurrence," and collectively, "Covered Occurrence"). The RPP Program provides
coverage only for the following types of equipment: pumps, electric submersible pumps, tanks, generators, light towers, filtration,
boxes, heaters, spillguards, sprinklers, hoses, pipe, valves and fittings ("Covered Equipment"). Coverage does not extend to any
equipment not owned by Rentor such as re -rented equipment.
3. Exclusions; The RPP program does not cover any equipment or event of loss that is not specifically described in Section 2.
Without limiting the foregoing, the RPP Program does not provide coverage for the following: misuse of equipment; willful abuse of
equipment; failure to maintain equipment; failure to secure items from theft (including but not limited to failing to store items in a
fenced, locked area or failing to maintain personnel on site); damage or theft while in transit to or from a jobsite; corrosion from any
source; any damage caused by named storm events; any instance that occurs while the account is not in good standing, such as a
default as defined in the MRSA or upon written notice of non-payment; and any occurrence not reported to Rentor within 24 hours
after the occurrence. The RPP program does not provide coverage for: electronic equipment (controls, instrumentation, and wiring),
flow meters, water meters, wheel wash systems & accessories, Freezesentry items, or tires.
4. Claims; All claims must be submitted within 24 hours of the Covered Occurrence. Rentor's mechanic will inspect the
equipment following any claim. The mechanic's findings as to the cause of the damage and cost of repair will be final. In the event of a
theft or vandalism, Rentee must also provide supporting evidence that the site was secured at the time of loss.
Printed 7/26/2019 6:26 AM Page 8 of 8
Quotation 1044 -IND -852135 Confidentiality Notice: This quotation and any associated document(s) are privileged and confidential, and are intended for the sole use of the addressee(s). They cannot be used,
circulated, duplicated, quoted or otherwise referred to or disclosed to third parties for any reason without the written consent of an Officer of Western Oilfields Supply Company dba/Rain for Rent. If you have
received this information in error, please immediately contact us at retum@rainforrent.com. Thank you.
NORTHWEST ARKANSAS
Democrarz�,V,3.,,-,�,Gazette
AFF IDAVI"t 01, I'LIBLICATION
1 Cathy Staggs. do solemnly scar that I am the Accounting Managcr of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication. the advertisement of -
CITY OF FAYETTEVILLE
Ord. 6218
Was inserted in the Regular Edition on:
August 29, 2019
Publication Charges: 107.90
Cat ly St tS
Subscribed and sworn to before me
This S day of �5�_019.
Notary�ftublic
My Commission Expires: 2.J2Z
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance 6218
Vile Nnnlav 2019.11455
WES1 LRN 011.1 -lit -LDS SUPPLY COMPANY
DIVA RAIN FOR RENT
AN ORDINANCE TO WAIVE C'OMPETI'TIVE
BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF 521.286.85 PLUS APPLICABLE
TAXES AND FREIGHT CI IARGES FROM
WESTERN OILFIELDS SUPPLY COMPANY
D/B/A RAIN FOR RENT FOR'Tl1E RENTAL
OF AN I.MF.RCENCY BYPASS PUMP FOR
'1'111: FARMING VON LIFT STATION
WHEREAS, the Fan ingion wastewater lift
station experienced reccnl pump failures which
occurred %% line tits pump ttas seal tiff lin repair
and is attannig the rcplacemcm of another. and
WHEREAS snicc the pump l'ailuics occurred at
doe same 11111c,an emergency bypass pump rental
is needcrl for an additional week to preacnt lite
wastewater hli siauun 11tom otcrllowurg
WIIIiREAS, totioal compomtc hiddmg is not
necessary for the repair of "hidden or unknown
damages" and because (here i, nol enough lime
to congaenti%ch bid for thus rental of an
encigency pump w puctent sewerage ovcillott
NOW, ll II:REF(IRE. Illi IT ORDAINED BY
TILE CITY COUNCIL OF TIIE CITY of
FAYE'I-I F.VILLF, ARKANSAS
Section I Thal Ilse ('ih Council of the ('lit of
Fayetteville. Arkansas Iterchr deice mmcs that
Iccaise the repair of "hioklen or unknown
danmgcs" does licit tequnre formal competitive
bidding and Iccause dwre is not sufficient tine
kit limnally bid liar this cncrgcncy pump to
prevent sewengc overflows and, thciefore,
waives formal competitive bidding and accepts
I
he quote in the amount of S21,286.85 (plus any
applicable lases and licighl charges) from
Western Oillields Supply Company d/b/a Rain
lir Rent and authonves payment of flial nmount.
PASSED and APPROVED on 8/20/2019
Approved
Lroneld 30111411. M:av0r
Attest
Sondn 1: Smith. City Clerk Treasurer
75061114 Aug 29, 2019