HomeMy WebLinkAbout180-19 RESOLUTIONOF FAYEr,e
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 180-19
File Number: 2019-0447
NWA TRAILBLAZERS:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH BENTONVILLEBELLA VISTA
TRAILBLAZER'S ASSOCIATION, INC. D/B/A NWA TRAILBLAZERS FOR THE DESIGN AND
CONSTRUCTION OF PHASE 1 OF THE SOFT SURFACE CYCLING INFRASTRUCTURE FOR
CENTENNIAL PARK AT MILLSAP MOUNTAIN
WHEREAS, in early 2018 the City of Fayetteville accepted a grant from the Walton Family Foundation,
Inc. to purchase approximately 228 acres known as "Centennial Park at Millsap Mountain" for
development and expansion of a soft surface trails system for competitive and general recreation
opportunities; and
WHEREAS, the NWA Trailblazers in coordination with the City and the public developed a master plan for
Centennial Park at Millsap Mountain which was approved by the Fayetteville City Council on June 4,
2019; and
WHEREAS, after it was announced Fayetteville would host 2022 World Cyclocross Championship, the
City and the NWA Trailblazers have proposed combining efforts for construction of Phase 1 of the
master plan, with the City concentrating efforts on park infrastructure and the Trailblazers concentrating
on construction of the soft surface cycling infrastructure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
Page 1 Printed on 817119
File Number. 2019-0447
Resolution 180-19
to sign a contract with NWA Trailblazers for the design and construction of the soft surface cycling
infrastructure for Centennial Park at Millsap Mountain, pursuant to Phase 1 of the master plan, at no
cost to the City.
PASSED and APPROVED on 8/6/2019
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m City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0447
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 8
NWA TRAILBLAZERS:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH BENTONVILLE/BELLA VISTA
TRAILBLAZER'S ASSOCIATION, INC. D/B/A NWA TRAILBLAZERS FOR THE DESIGN AND
CONSTRUCTION OF PHASE IOF THE SOFT SURFACE CYCLING INFRASTRUCTURE FOR
CENTENNIAL PARK AT MILLSAP MOUNTAIN
WHEREAS, in early 2018 the City of Fayetteville accepted a grant from the Walton Family Foundation, Inc.
to purchase approximately 228 acres known as "Centennial Park at Millsap Mountain" for development and
expansion of a soft surface trails system for competitive and general recreation opportunities; and
WHEREAS, the NWA Trailblazers in coordination with the City and the public developed a master plan for
Centennial Park at Millsap Mountain which was approved by the Fayetteville City Council on June 4, 2019;
and
WHEREAS, after it was announced Fayetteville would host 2022 World Cyclocross Championship, the City
and the NWA Trailblazers have proposed combining efforts for construction of Phase 1 of the master plan,
with the City concentrating efforts on park infrastructure and the Trailblazers concentrating on construction of
the soft surface cycling infrastructure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with NWA Trailblazers for the design and construction of the soft surface cycling infrastructure for
Centennial Park at Millsap Mountain, pursuant to Phase 1 of the master plan, at no cost to the City.
City of Fayetteville. Arkansas Paye I Printed on 8/712019
City of Fayetteville Staff Review Form
2019-0447
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Ted Jack, Park Planning Superintendent 7/17/2019 PARKS & RECREATION (520)
Submitted By Submitted Date Division / Department
Action Recommendation:
Fayetteville Park and Recreation recommends approval of the contract with the NWA Trailblazers
for implementation of the natural surface trails plan developed for Centennial Park in preparation for the hosting
of the 2022 World Cyclocross Championship.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? NA Current Budget $ -
Funds Obligated $ -
Current Balance $ -
Does item have a cost? NA Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $ -
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 64-18, 125-18, 140-19
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks Director
FROM: Ted Jack, Park Planning Superintendent
DATE: July 17, 2019
CITY COUNCIL MEMO
SUBJECT: Contract approval with the NWA Trailblazers for implementation of the natural
surface trails plan developed for Centennial Park in preparation for the hosting of the 2022
World Cyclocross Championship.
RECOMMENDATION:
Park and Recreation staff recommends approval of the contract with the NWA Trailblazers
(Trailblazers) for implementation of the natural surface trails plan developed for Centennial
Park in preparation for the hosting of the 2022 World Cyclocross Championship.
BACKGROUND:
In early 2018, the City of Fayetteville accepted a grant from The Walton Family Foundation, Inc.
to purchase approximately 228 acres known as "Centennial Park at Millsap Mountain" for the
development and expansion of a soft surface trails system for competitive and general
recreation opportunities. As designated in the grant and as planning guidance, the Trailblazers,
in conjunction with the City and general public, developed a master plan for the park. This plan
was reviewed and approved by Fayetteville City Council on June 4, 2019.
Soon after the City's acquisition of the property, it was announced the Fayetteville and
Centennial Park would host the 2022 World Cyclocross Championship. In order to implement
the master plan and prepare the site for the 2022 event, Fayetteville and the Trailblazers have
proposed combining efforts for construction of the plan's phase 1, with the City concentrating
efforts on park infrastructure and the Trailblazers concentrating on construction of the soft
surface cycling infrastructure.
DISCUSSION:
Based on this division of responsibilities, a contract is recommended that details the
responsibilities of the City and those of the Trailblazers. The Trailblazers have sufficient
resources and funding to construct the necessary soft surface trail improvements as generally
outlined in Phase One of the Master Plan for Centennial Park at Millsap Mountain. In addition,
the City has sufficient resources to construct the necessary phase one park infrastructure. The
purpose of this agreement is to establish the terms by which the Trailblazers will coordinate the
management, contracting, and construction of soft surface trails, trail features, and related trail -
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
based development at Centennial Park, in preparation for the planned event in 2022. These
terms are detailed in the attached agreement between the City of Fayetteville and the NWA
Trailblazers.
BUDGET/STAFF IMPACT:
There is no city budget associated with this contract to build these trails. Staff will be
delegating time to supervise the contract as needed.
Attachments:
Contract with NWA Trailblazers
Resolution 64-18
Resolution 125-18
Resolution 140-19
CONTRACT
This contract is entered into and agreed to by and between the City of
Fayetteville ("City") and the Bentonville / Bella Vista Trailblazer's Association
("Trailblazers"), Incorporated, D/B/A NWA Trailblazers.
WHEREAS, the City of Fayetteville accepted a grant and no interest loan from
The Walton Family Foundation to purchase approximately 228 acres known as
"Centennial Park at Millsap Mountain" for the development and expansion of soft
surface trails, recreation, and tourism; and
WHEREAS, pursuant to stated grant outputs, Trailblazers in coordination with
the City and the public, developed a master plan for Centennial Park at Millsap
Mountain (Attachment A) which was approved by the Fayetteville City Council on June
4, 2019; and
WHEREAS, the City and Trailblazers are combining efforts for construction of
phase one improvements at Centennial Park at Millsap Mountain, with the City
concentrating efforts on park infrastructure, such as a road and parking lot, and
Trailblazers concentrating efforts on soft surface trail cycling infrastructure; and
WHEREAS, the City is hosting the 2022 World Cyclocross Championship and
time is of the essence in preparing the site for hosting the event; and
WHEREAS, Trailblazers has sufficient resources and funding to have the
necessary soft surface trail improvements as generally outlined in Phase One
(Attachment B) of the Master Plan for Centennial Park at Millsap Mountain constructed;
and
WHEREAS, the City has sufficient resources to have the necessary phase one
park infrastructure as generally outlined in Phase One (Attachment B) of the Master
Plan for Centennial Park at Millsap Mountain constructed; and
WHEREAS, the purpose of this agreement is to establish the terms for the
Trailblazers to coordinate efforts, including management, contracting, and construction
of soft surface trails, trail features, and related development at Centennial Park on
Millsap Mountain.
NOW, THEREFORE, IN CONSIDERATION OF AND IN AGREEMENT WITH
ALL OF THE TERMS, CONDITIONS, PROMISES, COVENANTS AND
OBLIGATIONS within this agreement, the City and Trailblazers promise and covenant
as follows:
1. Trailblazers agrees that it has the exclusive obligation to timely and satisfactorily
perform and accomplish (possibly through its general contractor or contract manager)
the following duties and responsibilities related to the design and construction of the
phase one soft surface trail infrastructure:
a. Providing the necessary and normal project coordination needed to create
the soft surface trail improvements required to host the 2022 World
Championship. Project shall be substantially completed no later than May
31, 2020. Substantial completion shall be defined as the date when the trail
system is sufficiently complete to host pubic riding, Cyclocross and
mountain bike events and competitions.
b. Providing complete trail design of the overall soft surface trail
infrastructure and each component therein;
C. Providing a preliminary long-term maintenance plan and cost estimate for
maintenance of the soft surface trail system over a period of five years.
d. Building the trail system and its components to industry standards
including standards illustrated in "Lightly on the Land - The Student
Conservation Association's Trailbuilding and Maintenance Manual," and the
USDA Forest Service, Trail Construction and Maintenance Handbook, and
"Trail Solutions - The International Mountain Bicycling Association's Guide to
Building Szveet Singletrack." All trails and features are to be tested to insure
they operate properly and as intended before being open to the public.
e. Submitting conceptual plans to the City for review on or before November
1, 2019. Deviating from the master plan must be approved in advance by
the City.
f. Working with contractors and subcontractors to reduce environmental
impacts to the site during construction, including avoiding existing
springs, large trees, and other environmentally sensitive areas.
g. Ensuring signage is in place before the trails are open to the public
cautioning the public about the use, risk, and challenges of the trails.
Signage shall be coordinated and approved by the City prior to
installation.
h. Working to ensure the safety of the public during the construction of the
soft surface trail area. Such area may be closed to the public with
appropriate warning signage upon authorization by the City Engineer.
i. Coordinating with professional mountain bike riders to field test, inspect
and flow check all of the trails and trail race features built for the project.
j. Paying all contractors, subcontractors, materials suppliers and
professional service providers in a proper, complete, and timely manner;
k. Resolving, settling, and/or paying all legitimate claims related to the
construction of the soft surface trail infrastructure;
1. Paying all applicable taxes on services and equipment related to its
obligations in a prompt and full manner;
In. Maintaining adequate insurance from the date of commencement until the
date of acceptance of the work by the City. Trailblazers shall maintain the
following minimum amount of insurance coverage:
i. Commercial general liability, $1 million minimum
ii. Workers Compensation, as required by state statute
iii. $1 million minimum Commercial automobile liability
n. Consulting with the City if any public funds are received for any portion
of the project related to the soft surface trails prior to the expenditure or
pledge of such public funds to ensure compliance with all applicable state
and local laws.
2. The City of Fayetteville agrees that it shall:
a. Provide access to the project site at hours approved by the Parks &
Recreation Director.
b. Reasonably cooperate with Trailblazers during the application and
approval process for any required permits if applicable.
3. Trailblazers agrees that the City of Fayetteville has no responsibility or liability
for any of the obligations listed in paragraph 1 and that the City of Fayetteville's
responsibility is to manage, coordinate, and fund the construction of the
remaining park infrastructure identified in Phase One of the Master Plan as
shown on Attachment B.
4. Trailblazers shall follow all federal, state and local laws for the entire contract
term of this project including but not limited to applicable licensing and
regulations required by the Arkansas Contractor's Licensing Board.
5. Trailblazers agrees to indemnify and hold harmless the City of Fayetteville, its
officers and employees from any and all claims, demands, liabilities, and costs
including attorney fees related to the design and/or construction of the soft
surface trails.
6. Trailblazers agrees to fully and promptly comply with the Arkansas Freedom of
Information Act and acknowledges that any documents, reports, statements, etc.
relating to the use of public funds for this project are subject to the Freedom of
Information Act.
In agreement with all the terms, conditions, promises and agreements previously
stated, we sign our names below and expressly covenant that we are legally
empowered to bind the entity for which we sign.
NWA TRAILBLAZERS
By: CQ
R. Erin Rushing
Printed name
Title: Executive Director
Date: 2019
WITNESS:
By: q�
Gina Nida
Printed name
Title: Executive Assistant
Date: 2019
CITY OF FAYETTEVILLE
RDAN
ATTEST:
CD.
Sondra E. Smith, City Clerk ����OT YC4
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Attachment A - Master Plan
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Attachment B - Phase One
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 125-18
File Number: 2018-0278
CENTENNIAL OPEN SPACE:
A RESOLUTION TO ACKNOWLEDGE THE CITY COUNCIL'S CONTRACTUAL OBLIGATION AND
INTENT TO MAINTAIN THE 228 ACRE CENTENNIAL OPEN SPACE AS PUBLIC RECREATION
LAND IN PERPETUITY
WHEREAS, the City of Fayetteville, with significant financial assistance from the Walton Family
Foundation in the form of a 50/50 matching grant and a no interest five-year loan, purchased 228 acres
of land near I-49 and Martin Luther King, Jr. Boulevard; and
WHEREAS, the grant agreement with the Walton Family Foundation requires the City to "permanently
place the 228 acres in the public domain and preserve the land as greenspace/open space in perpetuity,
sufficiently allowing for natural surface and greenway trail development and other open space amenities
typical for a park or open space."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby acknowledges the City
of Fayetteville's contractual duty and intent to maintain the 228 acres known as the Centennial Open
Space in the public domain and preserve the land as greenspace/open space in perpetuity with the
expectation that the property will be used for natural surface and greenway trail development and other
amenities typical for a park or open space.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby agrees to provide to the
Walton Family Foundation a proposed master plan for the property to ensure that the plan appropriately
preserves, protects and maintains the property, including trails, park amenities, and reserved natural
areas, in accordance with the grant agreement.
Page 1 Printed on 615118
Resolution 125-18
File Number: 2018-0278
PASSED and APPROVED on 6/5/2018
Approve Attest:
Lioneld Jorn, M or Sondra E. Smith, City Clerk Treasur%,11nItill,,�i
: FAYETTEVILLE ;
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 64-18
File Number: 2018-0105
CENTENNIAL OPEN SPACE ACQUISITION:
A RESOLUTION TO APPROVE THE ATTACHED REAL ESTATE CONTRACT IN WHICH
CENTENNIAL BANK AGREES TO SELL AND CONVEY TO THE CITY OF FAYETTEVILLE
APPROXIMATELY 228 ACRES PURSUANT TO A SPECIAL WARRANTY DEED FOR $3,302,250.00,
TO AUTHORIZE MAYOR JORDAN TO APPLY FOR AND ACCEPT A GENEROUS 50/50
MATCHING GRANT FROM THE WALTON FAMILY FOUNDATION FOR THIS ACQUISITION, TO
AUTHORIZE MAYOR JORDAN TO ENTER INTO A NO INTEREST FIVE YEAR LOAN FROM THE
WALTON FAMILY FOUNDATION IN THE AMOUNT OF $1,651,125.00 AND TO APPROVE THE
ATTACHED BUDGET ADJUSTMENT
WHEREAS, the Walton Family Foundation has generously offered the City of Fayetteville a 50/50
matching grant to assist the City to obtain parcels of land containing about 228 acres known as portions
of Mountain Ranch; and
WHEREAS, Centennial Bank has agreed to sell and convey marketable title to these parcels for a total sale
price of $3,302,250.00; and
WHEREAS, these parcels will be primarily used as parkland for mountain biking and hiking trails and
accessory uses with efforts to eventually connect these parcels to Kessler Mountain Regional Park and
possibly other city property to both preserve much of the natural scenic beauty of these areas and to
create an unsurpassed mountain biking destination and experience.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
Real Estate Contract with Centennial Bank to purchase about 228 acres for a price of $3,302,250.00
and authorizes Mayor Jordan to sign this Contract.
Page 1 Printed on 2121118
Resolution, 64-18
File Number 2018-0105
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to apply for and accept a generous 50/50 matching grant from the Walton Family Foundation to enable
the City to afford to acquire these 228 acres by furnishing about $1,661,215.00 of the purchase price.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a no interest
loan in the amount of about $1,651,125.00 from the Walton Family Foundation to be paid back within
five (5) years with the first $275,187.50 payment due upon closing of the property and authorizes
Mayor Jordan to execute all necessary documents for this loan.
Section A. That the City Council of the City of Fayetteville, Arkansas hereby approves an attached
budget adjustment necessary for accepting the grant and paying for the purchase of these 228 acres.
PASSED and APPROVED on 2/20/2018
Approved: Attest:
Lioneld Jordan, Ia r Sondra E. Smith, City Clerk Treasurer
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Paye 2 Printed on 2121118
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 140-19
File Number: 2019-0305
CENTENNIAL PARK CONCEPTUAL MASTER PLAN:
A RESOLUTION TO APPROVE AND ADOPT THE CENTENNIAL PARK AT MILLSAP
MOUNTAIN CONCEPTUAL MASTER PLAN CREATED BY NWA TRAILBLAZERS, CEI
ENGINEERING ASSOCIATES, INC., AND CITY OF FAYETTEVILLE STAFF
WHEREAS, on February 20, 2018, the City Council accepted a generous 50/50 matching grant from
the Walton Family Foundation to purchase 288 acres of property west of 1-49 on Millsap Mountain to
be "used as parkland for mountain biking and hiking trails and accessory uses", to provide connections
for residents and visitors to Kessler Mountain Regional Park and other parks and City property, and to
preserve the natural scenic beauty of the area; and
WHEREAS, staff from the Mayor's Office, Parks and Recreation Department, Engineering Division, Trail
Coordination Division, and Transportation Department worked with the NWA Trailblazers and CEI
Engineering Associates, Inc. to develop the proposed Conceptual Master Plan of Centennial Park at
Millsap Mountain, which envisions a cycling -activated park with state of the art cyclo -cross and mountain
biking courses; and
WHEREAS, the master plan was unanimously approved by the Parks and Recreation Advisory Board
on May 6, 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts the
Centennial Park at Millsap Mountain Conceptual Master Plan created by NWA Trailblazers, CEI
Engineering Associates, Inc. and City of Fayetteville staff, a copy of which is attached to this
Page 1 Printed on 6/5/19
of t�
File Number 2019-0305
Resolution.
PASSED and APPROVED on 6/4/2019
Attest:
Sondra E. Smith, City Clerk TreaSI.`�c'y�RK! r��•r`i
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Page 2 Printed on 6/5/19