HomeMy WebLinkAbout179-19 RESOLUTIONOF FAY ETT
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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 179-19
File Number: 2019-0440
AMERICAN ELECTRIC POWER:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY
RELOCATIONS ASSOCIATED WITH THE CONSTRUCTION OF THE CEDARWOOD AND
GLENWOOD DRAINAGE IMPROVEMENTS PROJECT, WITH THE AMOUNT TO BE PAID BY THE
CITY OF FAYETTEVILLE NOT TO EXCEED $30,697.03
WHEREAS, during construction of the Cedarwood and Glenwood Drainage Improvements Project, it was
discovered that the relocation of electrical utilities owned by AEP/SWEPCO of Fayetteville would be
necessary; and
WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the
requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening
projects with AEP/SWEPCO within Fayetteville."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
AEP/SWEPCO of Fayetteville, Arkansas for the relocation of electrical utilities associated with the
Cedarwood and Glenwood Drainage Improvements Project with the amount to be paid by the City of
Fayetteville not to exceed $30,697.03.
PASSED and APPROVED on 8/6/2019
Page 1 Printed on 8/7/19
File Number: 2019-0440
Resolution 179-19
Attest:
Sondra E. Smith, City Clerk Trea LER
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Page 2 Printed on 817119
City of Fayetteville, Arkansas
113 West Mountain Street
I
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(479) 575-8323
Text File
/ File Number: 2019-0440
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
AMERICAN ELECTRIC POWER:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY
RELOCATIONS ASSOCIATED WITH THE CONSTRUCTION OF THE CEDARWOOD AND
GLENWOOD DRAINAGE IMPROVEMENTS PROJECT, WITH THE AMOUNT TO BE PAID BY
THE CITY OF FAYETTEVILLE NOT TO EXCEED $30,697.03
WHEREAS, during construction of the Cedarwood and Glenwood Drainage Improvements Project, it was
discovered that the relocation of electrical utilities owned by AEP/SWEPCO of Fayetteville would be
necessary; and
WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the
requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening
projects with AEP/SWEPCO within Fayetteville."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
AEP/SWEPCO of Fayetteville, Arkansas for the relocation of electrical utilities associated with the Cedarwood
and Glenwood Drainage Improvements Project with the amount to be paid by the City of Fayetteville not to
exceed $30,697.03.
City of Fayetteville, Arkansas Page 1 Printed on 8/712019
City of Fayetteville Staff Review Form
2019-0440
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Casey 7/17/2019 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of an agreement with American Electric Power in the amount of $30,697.03 for utility
relocations associated with the Cedarwood and Glennwood Drainage Project and approval of a budget adjustment.
Budget Impact:
4470.621.8810-5817.00 Sales Tax Capital Improvments Bridge & Drainage
Improvements
Account Number Fund
02108.1807.40 Cedarwood & Glennwood Sub. Drainage
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 41,169.50
�$ — 41,169.501
$ 30,697.03
$ 30,698.00
$ 41,170.47
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 68-19
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF 8/6/19
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Chris Brown, P.E., City Engineer
FROM: Matt Casey, P.E., Engineering Design Manager
DATE: July 16, 2019
CITY COUNCIL. MEMO
SUBJECT: AEP Agreement (Cedarwood and Glennwood Drainage Project)
RECOMMENDATION:
Staff recommends approval of an agreement with American Electric Power in the amount of
$30,697.03 for utility relocations associated with the Cedarwood and Glennwood Drainage
Project and approval of a budget adjustment.
BACKGROUND:
City Council passed Resolution No. 68-19 on March 19, 2019, approving a construction contract
with N.E.C., Inc. for the construction of the Cedarwood and Glenwood Drainage
Improvement Project. The project includes installation of approximately 700 linear feet of 30"
to 48" storm sewer pipe from Niokaska Creek across E. Ferguson Avenue and across E.
Country Way up to the First Free Will Baptist Church property. This project replaces existing
18" to 24" storm sewer pipe that is much too small to handle the amount of water that drains
through this subdivision during larger rain events. Construction began on this project on April
23, 2019.
DISCUSSION:
During the construction it was discovered that there are three areas of conflict between the new
storm sewer pipe and the existing power lines that serve the subdivision. Staff has worked with
the contractor and AEP to investigate changes that could be made to avoid the conflicts.
However, the only way found was for AEP to lower their power lines. AEP has provided a
proposal for this relocation.
BUDGET/STAFF IMPACT:
The drainage improvements are paid for by the Sales Tax Capital Improvements Bridge and
Drainage Improvements Fund. This was the final allocation from these funds for 2019. Due to
higher than expected bids for this project and the additional unexpected expense from the utility
conflicts, additional funds will be necessary to cover this expense. Approval is requested for a
budget adjustment from reserve funds to cover the cost of these relocations.
Attachments:
AEP Agreement
AEP Cost Estimate
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
AMERICAN
ELECN,
RIC
POWER
BOUNDLESS ENERGY
July 16, 2019
To Matt Blanchard,
Enclosed please find a SWEPCO "Pro -Forma" quote for the work on Ferguson Ave. in Fayetteville, AR,
This quote is to replace and lower existing underground conductor that is in conflict with the new
drainage pipe being installed in the area.
Please feel free to contact me if you have any additional questions.
G
Cody Batten
Engineer Sr
Quote accepted:
City of Fa /Adte�jllle2Ark
n, Mayor
Date:
Attest: `''Y�
Sondra Smith, City Clerk Treasurer i�GLERk
=y: ��F�i/�
G'' NSAS
Bill To:
CITY OF FAYETTEVILLE
Company No:
Contract No:
Customer No:
Date:
Amount Due:
Amount Remitted:
American Electric Power
Attn: Sandi Le Vasseur
101 W. Township St.
Fayetteville, AR 72703
PLEASE DETACH AND RETURN WITH PAYMENT
Contract No: DWMS00000471604
Date: 7/15/2019
PRO FORMA
159
DWMS00000471604
7/15/2019
30,697.03
Page: 1
Customer No:
Purchase Order: 73927027
Description Quantity UOM Init Amt Net Amount
Contribution in aid of 1.0 EA 30,697.03 30,697.03
construction to replace and lower
primary conductor for new drain
pipe near Ferguson Ave in
Fayetteville, AR.
Amount Due:
Page 1 of 1
30,697.03
CEE AFRWOOD 8t G LENWOOE3
E3FRAINAGE IMPROVEMENTS
P HAS E 1
for the
City of Fayetteville
BID # 19-22, CONSTRUCTION
FEB, 2019
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VICINITY MAP
AftCITY OF
FAYETTEVILLE
ARKANSAS
TOWNSHIP ST.
www.FayettevitIe-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
PROJECT: ENGR. No. 8126
OLD WIRE RD
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
ENGINEERING (621)
2019 /Org2
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This budget adjustment is to cover unexpected expenses incurred for utility relocations associated with the Cedarwood
& Glennwood Drainage Improvements Project.
COUNCIL DATE: 8/6/2019
LEGISTAR FILE ID#: 2019-0440
K e,vLw Sprue
7/18/2019 3:46 PM
Budget Director Date
TYPE:
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 30,698 30,698 v.20190516
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4470.621.8810-5817.00 30,698 - 02108 1807.40 EX Improvements - Bridge & Drainage
4470.001.9470-4999.99 - 30,698 RE Use Fund Balance - Current
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