HomeMy WebLinkAbout176-19 RESOLUTIONpF FpYErrF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 176-19
File Number: 2019-0387
NABHOLZ INDUSTRIAL SERVICES:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $9,423.36 PLUS APPLICABLE TAXES
FROM NABHOLZ INDUSTRIAL SERVICES FOR THE INSTALLATION OF A FILL AUGER AND
SCRUBBER -CONDENSER FOR THE THERMAL DRYER AT THE BIOSOLIDS MANAGEMENT SITE,
TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $1,500.00, AND TO APPROVE A
BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the
amount of $9,423.36 plus applicable taxes from Nabholz Industrial Services for the installation of a fill
auger and scrubber -condenser for the thermal dryer at the Biosolids Management Site, and further
approves a project contingency in the amount of $1,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 8/6/2019
Page 1 Printed on 817119
File Number: 2019-0387
Resolution 176-19
Attest:
Sondra E. Smith, City Clerk Treast���GLER������
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Page 2 Printed on 817119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
- File Number: 2019-0387
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
NABHOLZ INDUSTRIAL SERVICES:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $9,423.36 PLUS APPLICABLE
TAXES FROM NABHOLZ INDUSTRIAL SERVICES FOR THE INSTALLATION OF A FILL AUGER
AND SCRUBBER -CONDENSER FOR THE THERMAL DRYER AT THE BIOSOLIDS
MANAGEMENT SITE, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the amount of
$9,423.36 plus applicable taxes from Nabholz Industrial Services for the installation of a fill auger and
scrubber -condenser for the thermal dryer at the Biosolids Management Site, and further approves a project
contingency in the amount of $1,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Paye 1 Printed on 8/7/2019
Tim Nyander
City of Fayetteville Staff Review Form
2019-0387
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the installation of fill auger and scrubber -condenser assemblies for the thermal dryer
at the Biosolids Management Site by Nabholz Industrial Services in the amount of $9,423.36 plus applicable taxes,
approval of a contingency in the amount of $1,500.00, and approval of a budget adjustment.
5400.730.5800-5414.00
Account Number
02069.1
Project Number
Budget Impact:
Water and Sewer
Fund
Plant Pumps and Equipment - WWTP
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
$ 1,030,394.43
$ 1,030,394.43
l$
$ 11, 842.14
$ 11, 843.00
1 $
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Taxes are estimated at $918.78 for a total of $11,842.14 (including the $1,500 contingency).
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: July 17, 2019
CITY COUNCIL MEMO
SUBJECT: Fill Auger and Scrubber -Condenser Installation on the Thermal Dryer
System at the Biosolids Management Site
RECOMMENDATION:
Staff recommends approval of the installation of fill auger and scrubber -condenser assemblies
for the thermal dryer at the Biosolids Management Site by Nabholz Industrial Services in the
amount of $9,423.36 plus applicable taxes, approval of a contingency in the amount of
$1,500.00, and approval of a budget adjustment.
BACKGROUND:
The Biosolids Management Site utilizes a 24 -cubic yard Fenton CM 7212 Thermal Dryer system
to convert wet biosolids to a Class -A fertilizer. The thermal dryer produces approximately 15-
25,000 lbs of Class -A, Exceptional Quality fertilizer per day of operation, and achieves more
than an 85% weight reduction of biosolids produced from the Noland and West Side treatment
facilities. The nearly full-time biosolids dryer operation saves the city approximately $100,000 in
diverted landfill fees per month, as well as allowing for beneficial reuse of the biosolids material.
The thermal dryer has been in operation for 6.5 years and several critical components are
reaching their life expectancy.
DISCUSSION:
In January and June of this year City Council approved replacement (Jan.) and installation
(Jun.) of several critical thermal dryer parts. Additionally, in April, City Council approved a
resolution for replacement of the dryer's Fill Auger and Exhaust Scrubber -Condenser
assemblies. At that time A. IT. Services Inc. was selected as the supply -vendor of these
replacement assemblies as they are the sole -source service and parts provider for Fenton
Drying systems. Although the Fill Auger and Scrubber -Condenser assemblies are comparatively
large system components, the installation of these components are relatively straightforward
and achievable by local industrial service providers. Nabholz Industrial Services submitted a low
bid of $9,423.36 while higher bid proposals were submitted by Crossland Heavy and Multi -Craft
Contractors. Staff recommends completion of the $9,423.36 in component installations. Staff
also requests a contingency in the amount of $1,500.00 which will allow for additional Nabholz
labor resulting from site-specific, unforeseen circumstances during the installations.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the installation costs of the fill auger and scrubber -
condenser assemblies. Funds being moved are budgeted funds for sewer
rehabilitation/replacement and maintenance.
Attachments:
Three Quotes
Budget Adjustment
Proposal For:
City of Fayetteville
Jacobs Engineering (Jerry Genz)
1400 N. Fox Hunter Rd
Fatetteville, Arkansas, United States
72701
Phone: 1-479-444-0717
E-mail: jeriy.genz@jacobs.com
Quote Number. 34-19-6467
Revision: 3
Project Information:
Project Title: Biosolids Management site upgrade
Location: Fayetteville Ar
Proposal Number: 34-19-6467
Revision: 3
Proposal Date: 06/14/2019
Nabholz Industrial Services is pleased to submit this Proposal/Agreement for the above referenced project. This proposal is good
for 30 days. Should this proposal be acceptable, please sign, date and fax (or return) a copy to Nabholz Industrial Services at the
address indicated below. Thank you for this opportunity to be of service.
DESCRIPTION OF WORK:
We thank you for the opportunity to provide you with this quote and we look forward to working with you in the future. If you have
any questions, please do not hesitate to contact me. We have included in this pricing the mobilization of crew and equipment to and
from your job site location.
1. Nabholz Industrial Services will remove exsisting Scrubber Condenser and set one new Scrubber
Condenser.
We will do the following modifications to the Senibber Condenser
Weld a SS venturi into the fust chamber of the tank
Replace all the l " water pipe, hoses, and ball valves that come off the main manifold on the old
Scrubber and install on the new Scrubber
Remove two thermo couples from old unit and install in the new unit
Remove old auger assembly and trough and replace with a new auger assembly and trough
Clarifications for the scope of work in this proposal are as follows:
1. Owner will provide the Nabholz Craftsmen a safe environment to work by clearing away all non-essential employees and
production activities in our work area.
2. Delays caused by the owner or agents of the owner are to be billed as additional to this pricing.
3. All work performed outside the scope of this proposal will be billed at our normal time and material rates.
4. Nabholz will not be responsible for concrete, asphalt and/or any other finished surface damage resulting from the movement
of our equipment across the floor.
5. Nabholz maintains a standard "On Hook" insurance coverage for rigging of $1 M. Any one component or item that has value
in excess of $iM must be notified to Nabholz, in writing prior to the lift and an insurance rider cost will be added as
additional cost to this pricing.
3301 N 2nd Street Rogers, AR 72756 1 Phone: 479-659-7950 ( Fax: 479-631-0259 1 www.nabholz.com
Page I
The information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of this communication is strictly prohibited. If you have received this communication in error, please reply to the sender and delete the original message or any copy of
it.
AGREEMENT TERMS & CONDITIONS:
Contract Documents: this Agreement, together with the Proposal, shall constitute the Contract Documents and shall govern the rights of the parties hereto. In the
event of any inconsistencies this Agreement shall control.
Scope of the Work: shall be per the Contract Documents and shall constitute the "Work". (b)Nabholz(/b) Industrial Services shall use its best care, skill and diligence
in supervising and directing the Work; and have responsibility and control over the performance of the Work, including construction methods, techniques, manner,
and sequences for coordinating and completing the various portions of the Work. Owner expressly warrants that any plans, drawings and specifications furnished by
Owner are true, correct, and complete; and Nabholz Industrial Services is entitled to rely upon the adequacy, accuracy, and completeness of such documents. Nabholz
Industrial Services will not be responsible for consequential damages of any type under any circumstances. Unless otherwise noted in the Proposal, Nabholz industrial
Services excludes performance and payment bonds; rock excavation; asbestos or any other hazardous material removal, disposal, or encapsulation, services of licensed
professionals such as attorneys, architects, or engineers; costs for after hour work, shift work, or weekend work.
Important Notice to Owner: I understand that each person supplying material or fixtures is entitled to a lien against property if not paid in full for materials used to
improve the property even though the full contract price may have been paid to the contractor. I realize that this lien can be enforced by the sale of the property if
necessary. I am also aware that payment may be withheld to the contractor in the amount of the cost of any materials or labor not paid for. I know that it is advisable
to, and I may, require the contractor to furnish to me a true and correct full list of all suppliers raider the contract, and i may check with them to determine if all
materials furnished for the property have been paid for. I may also require the contractor to present lien waivers by all suppliers, stating that they have been paid in
full for supplies provided under the contract, before I pay the contractor in full. If a supplier has not been paid, I may pay the supplier and contractor with a check
made payable to thein jointly.
Payment Terms: Owner agrees to pay Nabholz industrial Services for the performance of the Work, subject to modification by written change orders signed by both
parties. Payments shall have no retainage withheld on invoices submitted by Nabholz Industrial Services with payments due in full no later than 30 days from the
invoice date. Payments due and unpaid invoices shall bear interest at the maximum lawful rate. Some invoices may be submitted for less than the full and final
contracted amount and based on work progress. Final payment shall be due in full, when the Work is completed and final invoice is submitted.
Insurance: Nabholz Industrial Services shall maintain insurance for Workers' Compensation, Employer's Liability, Comprehensive Automobile Liability,
Comprehensive or Commercial General Liability on an occurrence basis.
Government Funded work: "Client acknowledges that it is the responsibility of the Client to notify Nabholz if this project is funded by federal or state funding
prior to Nabholz pricing the project and beginning work. In the event Client fails to so notify Nabholz, Client shall indemnify and hold harmless Nabholz from any
costs, fees, expenses, or damages brought by any governmental agency or third party for failure to comply with any law or regulation governing the terms and
conditions of the work."
Disputes: ' Relall
0
Rules of !he At"erienn Arbitraiian A4.90eiaiio"). Pi9putes shall be deeided by firbittfttio!t idi eeeardn"ee with 'lie Gall'.ol-ttetion lltdid.,ory Arbim-mioll Reim offil
WQ
Termination: Owner and Nabholz Industrial Services may terminate this Agreement only in the event of a material breach and only after providing written notice by
letter delivered to the address stated herein and only after more than ten days has elapsed after such written notice without attempts to cure the default.
Exclusion of Warranties: Nabholz Industrial Services makes no warranties, either express or implied. The implied warranties of MERCHANTABILITY and
FITNESS FOR A PARTICULAR PURPOSE are hereby disclaimed.
Miscellaneous: this Agreement is severable, and any part deemed unenforceable shall not render the remaining parts unenforceable. All covenants of the Agreement
shall be subject to all federal and state laws, executive orders, rules, or regulations, and this Agreement shall not be terminated, in whole or in part, nor the parties held
liable in damages, for failure to comply therewith, if compliance is prevented by, or if such failure is the result of any such law, order, rule, or regulation or acts of God.
All implied covenants are waived. This Agreement is intended to be the final expression of the parties, and there are no other written or oral agreements relating to
the subject thereof. This Agreement may only be amended by a further written agreement signed by both parties. This Proposal/Agreement, when signed by both
parties, constitutes the entire agreement and contract between the parties for the performance of the Work described in this Proposal. Faxes of signed
Proposal/Agreements are acceptable. .
The undersigned hereby accepts Nabholz's bid and authorizes it to carry out the work on the terms and specifications set out
herein.
AUTHORIZED ACCEPTANCE I tt
Date: g— �— �Q P.0.#:±Q6_- ,$Sued b (AfC G Yi
Authorized by (Pile t Nance): _L I OY\ I t� 7�0r J 011'
'&*� , I
Signatuc e: ��_
i ature acknowledges acceptance of all applicable terns and conditions attached
3301 N 2nd Street Rogers, AR 727561 Phone: 479-659-79501 Fax: 479-631-02591 ww"v.nabholz.corn
Page 3
The information contained in this communication is confidential, is intended only for the use of the recipient named above, and nnay be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of this communication is strictly prohibited. If you have received this communication in error, please reply to the sender and delete the original message or any copy of
it.
Quote Member: 34-19-6467
Revision: 3
6. Nabholz will not be responsible for floor damage resulting from floor or sub floor failure that is not adequate to support the
machinery and the equipment moving the machinery.
7. Nabholz has excluded electrical work from this pricing estimate but can make that option available as part of our services
upon request.
8. Work Hours: This pricing is based on working 10 hours per day, 5 days per week, Monday thru Friday, 7:00am to 5:30pm.
No holidays or weekends are included.
NOTICE TO PROCEED: Upon receipt of your written acceptance of this proposal either by purchase order referencing this
proposal number or your approval below, up to 10 working days shall be required as lead time prior to the project start date. This
notice excludes delays due to circumstances beyond the control of Nabholz Industrial Services, such as weather and access to
work areas.
TOTAL PRICE fol* thisXklj
: $99423.36
Respectfully Submitted:
Andy Anderson
E-mail: andy.anderson@nabholz.c
Cell: 417-342-2817
3301 N 2nd Street Rogers, AR 72756 1 Phone: 479-659-7950 1 Fax: 479-631-0259 1 wwxN,.nabhoiz.com
Page 2
The information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of Ili is communication is strictly prohibited. If you have received this communication in error, please reply to the sender and delete the original message or any copy of
March 14, 2019
Jerry Genz
City of Fayetteville
16464 E Wyman Rd
Fayetteville, AR 72701
Subject: Removal and install of equipment
Mr. Genz:
Oil id� W .11
1800 S. 52n1 St. • Ste. 410
Rogers, AR 72758
tel 479.464.7077
fax 479.464.7050
Crossland Heavy Contractors is pleased to provide the following proposal for the removal
and installation of equipment and auger at the Biosolids Management Facility Our scope
of work and pricing is below:
• Scope of Work:
o Disconnect all electrical wiring, water header and ductwork from tank.
o Remove existing tank and install the new tank. (tank provided by owner)
o Reconnect all electrical, water header and ductwork to the new tank.
o Provide new ball valves, piping, hose adaptors and hoses on the existing
water header.
o Install new auger on sludge dryer. (auger provided by owner)
o Replace chute on incline auger. (chute provided by owner)
Proposal Total Price: $28;150.00
Exclusions:
• Painting
• Replacement of bearings
• Hauling off old equipment
• Municipal Permits
• Loading/Unloading the equipment
Please feel free to contact me if you have any questions or concerns.
Sincerely,
Derek Salmonson
Project Manager
479-877-5059
www.heavycontractors.com
MCC
MULTI -CRAFT CONTRACT
From Concept to Com;
March 28, 2019 QC0328191254
City of Fayetteville
Project: Thermal Drier Equipment Modifications. Wyman Rd Plant
Multi -Craft Contractors, Inc. hereby submits our bid on the above referenced project, based on the
plans and specifications provided.
Scope of Work:
• Demo/ Remove existing hopper.
• Disconnect existing utilities and cat walk around hopper.
• Set in place/ install new hopper provided by others.
• Reconnect existing utilities and cat walk to new hopper.
• Demo/ remove existing auger on top of thermal drier.
• Set in place/ install new auger provide by others on top of thermal drier.
• Demo/ remove auger chute on north side of the thermal drier.
• Install new chute around auger on north side of thermal drier.
• Equipment rental included.
• All taxes on material included in price.
• Price is based on a 10 day work period. Including 2 weekends and one week, working 10 hour
days.
Price: $31,900.00
Exclusions:
• Hopper
• Auger
• Auger Chute
• Electrical
• Haul off of demolished equipment/ material.
This price is based upon all work being performed during normal daytime business hours. Above stated
price is valid for thirty (30) days.
We appreciate this opportunity to be of service to you. If you have any questions, please contact us.
Sincerely,
v4sad IkB
Daniel Kelly
Divisional Manager
Multi -Craft Contractors, Inc. Ph: 479-200-7781 email: dwk@multi-craft.net
Notice to Proceed
Please provide written acceptance of this proposal via approval signature below, or purchase order referencing the
proposal number herein.
Payment Terms
Purchaser agrees to pay Multi -Craft Contractors, Inc. for the performance of the work as set forth herein, subject to
revision via written change orders signed by both parties. Credit card payments will be subject to added 3%
convenience fee. Final payments due in full no later than 30 days from invoice date. Payments due and invoices
unpaid shall bear interest at the maximum lawful rate. Terms as follows:
Balance due net 30 days
Warranty and Exclusions
Multi -Craft Contractors, Inc. warrants to Purchaser that materials and equipment furnished described within this
quote will be of good quality and new unless otherwise required or permitted; that the work will be free from defects
not inherent in the quality required or permitted, and that the work will conform to the requirements of this quoted
project. Components not manufactured but furnished by Multi -Craft Contractors, Inc. as part of its equipment (i.e.
motors, starters, thermostats, controls, etc.) will be warranted by Multi -Craft Contractors, Inc. only to the extent of
the component manufacturer's warranty scope and period, or for a period of one year from the date of
commissioning, whichever term expires first. Multi -Craft Contractors, Inc.'s warranty excludes remedy for damage
or defect caused by abuse or modifications by any other party, improper or insufficient maintenance, improper
operation, or normal wear and tear under normal usage.
Multi -Craft Contractors, Inc. shall not be liable to the Purchaser or its customers for incidental or consequential
damages whether in contract, tort, negligence, or strict liability, including but not limited to, loss of profits or
revenues, loss of use of the equipment or any associated equipment, cost of substitute equipment, downtime costs,
increase in cost of operation, loss of product or materials, or any other special or consequential loss or damages.
WARRANTY PERIOD UNDER THE PROVISIONS MADE HEREIN IS ONE YEAR FROM THE DATE OF COMMISSIONING
UNLESS OTHERWISE NOTED, AND VALID ONLY IN THE CONTIGUOUS UNITED STATES
Disputes
Disputes arising out of or in relation to this document which cannot be resolved first through direct discussion
between parties involved, shall be decided by arbitration at the location of the project or Multi -Craft Contractors
Inc.'s office at Multi -Craft Contractors Inc.'s discretion, and shall be governed by Arkansas law. This agreement is
severable, and any part deemed unenforceable shall not render the remaining parts unenforceable.
Authorized Purchaser & Title
Acceptance Date
Purchase Order Number
Page 2 of 2 Initials
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division WASTEWATER TREATMENT (730) Adjustment Number
2019 /Org2
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the installation of a fill auger and
condenser assembly for the thermal drying unit at the Biosolids Management Site. Budgeted funds from the Sanitary
Sewer Rehabilitation project will be transferred to this project to cover the cost of this item. The budgeted funds being
transferred are for sewer rehabilitation/replacement and maintenance.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0387
7/19/2019 7:36 AM
Budget Director Date
TYPE:
D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL - _ v.20190516
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5400.730.5800-5414.00 11,843 - 02069 1 EX Plant Equipment Maintenance
5400.720.5700-5815.00 (11,843) - 02017 1 EX Sewer Improvements
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