HomeMy WebLinkAbout2019-08-06 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Meeting Final Agenda
Tuesday, August 6, 2019
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Meeting Meeting Final Agenda August 6, 2019
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2018-0678
MONTHLY FINANCIAL REPORT - PAUL BECKER
2. 2019-0441
2018 CAFR REPORT - PAUL BECKER
Agenda Additions
A. Consent
A.1 2019-0013
APPROVAL OF THE JULY 16, 2019 CITY COUNCIL MEETING MINUTES
A.2 2019-0422
FLEMING ELECTRIC, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR ELECTRICAL JUNCTION
BOXES AND THE REPAIR OF AN ELECTRICAL CONDUIT FOR THE BIOLOGICAL
TREATMENT UNITS AT THE WEST SIDE WASTEWATER TREATMENT FACILITY FOR
THE TOTAL AMOUNT OF $18,704.00 PLUS APPLICABLE TAXES AND FREIGHT
CHARGES, AND TO APPROVE A BUDGET ADJUSTMENT
City of Fayetteville, Arkansas Page 2 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
A. 3
M-1
2019-0436
JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A PUMP FOR THE SOLIDS
HANDLING ODOR CONTROL SYSTEM AT THE PAUL R. NOLAND WASTEWATER
TREATMENT FACILITY FROM JACK TYLER ENGINEERING, INC. IN THE AMOUNT
OF $10,900.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, AND TO
APPROVE A BUDGET ADJUSTMENT
2019-0387
NABHOLZ INDUSTRIAL SERVICES:
A RESOLUTION TO ACCEP
2019-0442
T
BID #19-36 AVO MULTI -AMP CORPORATION D/B/A MEGGER:
A RESOLUTION TO AWARD BID #19-36 AND AUTHORIZE THE PURCHASE OF
WATER LEAK DETECTION EQUIPMENT FROM AVO MULTI -AMP CORPORATION
D/B/A MEGGER GROUP IN THE AMOUNT OF $60,990.00 FOR USE BY THE WATER
AND SEWER OPERATIONS DIVISION
City of Fayetteville, Arkansas Page 3 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
A. 6
A. 7
A. 8
2019-0424
BID # 19-34 KANSAS SALT, LLC:
A RESOLUTION TO AWARD BID # 19-34 AND AUTHORIZE THE PURCHASE OF BULK
CRUSHED ROCK SALT FROM KANSAS SALT, LLC FOR $50.00 PER TON FOR
MATERIALS PICKED UP AND $95.00 PER TON FOR MATERIALS DELIVERED AS
NEEDED, AND TO AUTHORIZE THE USE OF CENTRAL SALT, LLC AS A SECONDARY
SUPPLIER
2019-0440
AMERICAN ELECTRIC POWER:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY
RELOCATIONS ASSOCIATED WITH THE CONSTRUCTION OF THE CEDARWOOD
AND GLENWOOD DRAINAGE IMPROVEMENTS PROJECT, WITH THE AMOUNT TO
BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $30,697.03
2019-0447
NWA TRAILBLAZERS:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH BENTONVILLEBELLA VISTA
TRAILBLAZER'S ASSOCIATION, INC. DB/A NWA TRAILBLAZERS FOR THE DESIGN
AND CONSTRUCTION OF PHASE IOF THE SOFT SURFACE CYCLING
INFRASTRUCTURE FOR CENTENNIAL PARK AT MILLSAP MOUNTAIN
B. Unfinished Business
City of Fayetteville, Arkansas Page 4 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
B. 1
B. 2
B. 3
2019-0379
RZN 19-6666 (119 & 127 S. WEST ST./CANFIELD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 19-6666 FOR APPROXIMATELY 0.40 ACRES LOCATED AT 119 AND
127 SOUTH WEST AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO MSC,
MAIN STREET/CENTER
At the July 2, 2019 City Council Meeting this item was left on the first reading.
At the July 16, 2019 City Council Meeting this item was left on the second reading.
2019-0415
AMEND §161.29 NEIGHBORHOOD CONSERVATION:
AN ORDINANCE TO AMEND § 161.29 NEIGHBORHOOD CONSERVATION OF THE
FAYETTEVILLE UNIFIED DEVELOPMENT CODE TO CHANGE THE LOT WIDTH
MINIMUM FOR ALL DWELLING TYPES TO 40 FEET
At the July 16, 2019 City Council Meeting this item was left on the first reading.
2019-0401
AMEND §72.18, RESIDENTIAL PARKING PERMIT PROGRAM FOR THE
ENTERTAINMENT DISTRICT PARKING ZONE:
AN ORDINANCE TO AMEND §72.18, RESIDENTIAL PARKING PERMIT
PROGRAM FOR THE ENTERTAINMENT DISTRICT PARKING ZONE OF THE
FAYETTEVILLE CITY CODE TO CONVERT PORTIONS OF RESTRICTED
RESIDENTIAL -ONLY PARKING ALONG LOCUST AVENUE AND LAFAYETTE STREET
AND PORTIONS OF PAID -ONLY ON -STREET PARKING ALONG VANDEVENTER
AVENUE, LAFAYETTE STREET, AND CHURCH AVENUE TO MIXED -USE PARKING
AREAS
At the July 16, 2019 City Council Meeting this item was left on the first reading.
City of Fayetteville, Arkansas Page 5 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
B.4 2019-0358
AMEND CHAPTER 157, NOTIFICATION AND PUBLIC HEARINGS:
AN ORDINANCE TO AMEND CHAPTER 157, NOTIFICATION AND PUBLIC
HEARINGS OF THE FAYETTEVILLE UNIFIED DEVELOPMENT CODE BY
EXPANDING THE NOTIFICATION REQUIREMENTS FOR PUBLIC HEARINGS ON
APPLICATIONS FOR DEVELOPMENTS, ANNEXATIONS, ZONING MAP
AMENDMENTS, CONDITIONAL USE PERMITS, ZONING VARIANCES, AND LARGE
SITE IMPROVEMENT PLANS
At the July 16, 2019 City Council Meeting this item was left on the first reading.
C. New Business
C. 1 2019-0446
2020 EMPLOYEE BENEFITS PACKAGE:
A RESOLUTION TO APPROVE THE 2020 EMPLOYEE BENEFITS PACKAGE
C.2 2019-0435
RZN 19-6708 (NW OF RUPPLE RD. & FAITH ST./SLOANBROOKE PH. IV):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 19-6708 FOR APPROXIMATELY 3.08 ACRES LOCATED NORTHWEST
OF RUPPLE ROAD AND FAITH STREET FROM R-A, RESIDENTIAL AGRICULTURAL
AND NC, NEIGHBORHOOD CONSERVATION TO NC, NEIGHBORHOOD
CONSERVATION AND R-A, RESIDENTIAL AGRICULTURAL
City of Fayetteville, Arkansas Page 6 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
C. 3
C. 4
C. 5
C. 6
2019-0449
RZN 19-6710 (1520 E. HUNTSVILLE RD./TAMIJANI):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED
PETITION RZN 19-6710 FOR APPROXIMATELY 0.80 ACRES LOCATED
HUNTSVILLE ROAD FROM RSF-4, RESIDENTIAL SINGLE FAMILY,
ACRE TO NS-G, NEIGHBORHOOD SERVICES -GENERAL
2019-0434
VAC 19-6712 (155 N. FLETCHER AVE./ENLIGHTEN HOMES):
IN REZONING
AT 1520 EAST
4 UNITS PER
AN ORDINANCE TO APPROVE VAC 19-6712 FOR PROPERTY LOCATED AT 155
NORTH FLETCHER AVENUE TO VACATE A PORTION OF STREET RIGHT-OF-WAY
2019-0438
BLOCKER WALLACE SERVICE, LLC:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $31,550.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM
BLOCKER & WALLACE SERVICE, LLC FOR THE REPAIR OF TWO CYCLO-BLOWERS
FOR THE WESTSIDE WASTEWATER TREATMENT FACILITY, AND TO APPROVE A
BUDGET ADJUSTMENT
2019-0453
WASHINGTON COUNTY NORTHWEST ARKANSAS CRISIS STABILIZATION
UNIT MOU:
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF FAYETTEVILLE AND WASHINGTON COUNTY FOR THE CITY TO USE
THE NORTHWEST ARKANSAS CRISIS STABILIZATION UNIT AT NO COST
THROUGH 2O19 WITH A FEE OF $40.00 PER DAY FOR EACH INDIVIDUAL THE CITY
SENDS FOR TREATMENT BEGINNING ON JANUARY 1, 2020
City of Fayetteville, Arkansas Page 7 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
D. City Council Agenda Session Presentations
D. 1 2019-0429
AGENDA SESSION PRESENTAITON - POLICE DEPARTMENT PRESENTATION
E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 8 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed
to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials,
staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda
item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion
of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance,
read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning
or development applicant, etc.) may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use
electronic visual aids in the City Council meeting as part of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided;
this applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to a City Council member or city staff
City of Fayetteville, Arkansas Page 9 Printed on 81112019
City Council Meeting Meeting Final Agenda August 6, 2019
member except through the Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
City of Fayetteville, Arkansas Page 10 Printed on 81112019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2018-0678
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Report
Agenda Number: 1.
MONTHLY FINANCIAL REPORT - PAUL BECKER
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0441
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Report
Agenda Number: 2.
2018 CAFR REPORT - PAUL BECKER
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0013
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Minutes
Agenda Number: A. 1
APPROVAL OF THE DULY 16, 2019 CITY COUNCIL MEETING MINUTES
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0422
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: A. 2
FLEMING ELECTRIC, INC.:
File Type: Resolution
A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR ELECTRICAL JUNCTION BOXES
AND THE REPAIR OF AN ELECTRICAL CONDUIT FOR THE BIOLOGICAL TREATMENT UNITS
AT THE WEST SIDE WASTEWATER TREATMENT FACILITY FOR THE TOTAL AMOUNT OF
$18,704.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the amount of
$18,704.00 plus applicable taxes and freight charges from Fleming Electric, Inc. for the purchase of four new
electrical junction boxes and the repair of an electrical conduit for the biological treatment units at the West Side
Wastewater Treatment Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0422
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/11/2019 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the replacement of four (4) damaged electrical junction boxes and the repair of electrical
conduit for the biological treatment units located at the West Side Wastewater Treatment Facility by Fleming
Electric, Inc. in the amount of $18,704.00 plus applicable taxes, and approval of a budget adjustment.
Budget Impact:
5400.730.5800-5414.00
Water and Sewer
Account Number
Fund
02069.1
Plant Pumps and Equipment
- WWTP
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
1,060,718.00
Funds Obligated
$
1,060,715.61
Current Balance
E
I
Does item have a cost? Yes
Item Cost
$
20,527.64
Budget Adjustment Attached? Yes
Budget Adjustment
$
20,528.00
Remaining Budget
V20180321
Purchase Order Number:
Previous Ordinance or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments: Taxes are estimated at $1,823.64 for a total cost of $20,527.64.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: July 11, 2019
CITY COUNCIL MEMO
SUBJECT: Electrical Junction Box and Conduit Repairs at the est Side astewater
Treatment Facility
RECOMMENDATION:
Staff recommends the replacement of four (4) damaged electrical junction boxes and the repair
of electrical conduit for the biological treatment units located at the West Side Wastewater
Treatment Facility by Fleming Electric, Inc. in the amount of $18,704.00 plus applicable taxes,
and approval of a budget adjustment.
BAC GROUND:
The West Side Treatment Facility utilizes a series of four biological nutrient removal reactors
(bio-units) to treat an average of 7.2 million gallons of wastewater per day (2017, Annual AVG).
Since the facility's start-up in 2008, gradual settling of some asphalt and concrete surfaces have
slowly occurred next to the bio-units. Four junction boxes near these areas have been damaged
as a result and need to be replaced, and repairs are also needed for nearby electrical conduits
that were damaged by the settling.
DISCUSSION:
Adjacent to the facility's biological treatment units, there are several areas where asphalt or
concrete surfaces show signs of approximately 1-3 inches of sub -grade settling. Above the
concrete or asphalt surfaces are electrical junction boxes attached to the bio-unit's exterior
walls. As the impervious surfaces have slowly shifted in elevation, a downward pressure has
been exerted on nearby electrical conduits resulting in both damaged conduit and junction
boxes. Staff believes the shifting asphalt and concrete surfaces are the result of a very gradual
settling of the subgrade-backfill going back to the facility's initial construction over ten years ago.
Staff have not observed evidence suggesting the settling rate is increasing or the result of a
suddenly recent occurrence. Also, area evidence points to the shifting surfaces being that of the
concrete and asphalt (next to the biological basins) rather than settling of the basins
themselves. It is our expectation the next 10 years will not repeat the same extent of subgrade
settling. However, this repair proposal does include expansion fittings that will protect against
the possibility of future damage.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Recently, written quotes were requested from three local vendors with Fleming Electric, Inc.
having the lowest bid. Below are the three bid amounts that were received:
Fleming Electric, Inc.
$18,704.00
Crossland Heavy Contractors
$25,571.00
King Electric
$35,930.00
Staff recommends completion of the proposed repairs by Fleming Electric, Inc. in the amount of
$18,704.00. Taxes are estimated to be $1,823.64 for a total project cost of $20,527.64.
BUDGET STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the repair costs for the damaged electrical junction
boxes and electrical conduit. Funds being moved are budgeted funds for sewer
rehabilitation/replacement and maintenance.
Attachments:
Three Repair Quotes
Budget Adjustment
Fleming Electric, Inc.
Your Total Solution Provider
3311 Southwest I Street Bentonville, AR 72712
(479) 715-6099 Fax: (479) 715-6855
email: dispatch@fleminc.com
Quoted To:
Jacobs
Jeremy LaCoe/Tim Marr
1400 N. Fot Hunter Road
Fayetteville, AR 72701
Phone 479-443-3292
Email Jeremy.LaCoe@Jacobs.com/Tim.Marr@J
Description
Provide and install 4 new nema 4x boxes
Provide and install expatiation joints on all conduits coming out of ground
Provide 3 guy for 10 days to pull all wires back to install boxes
AIII labor quoted for week days no over time included
No wires to be spliced unless existing
Terminal blocks will be installed to accommodate all existing spliced wires in south
box
Jeremy IaCoe & Tim Marr will coordinate the shut down if needed
Excluding new wireing due to unseen damage
U' 0 T E
NWAQ7440-01
Date Jun 14, 2019
Expires Jul 13, 2019
Contractors License # 0023160416
Project #
Conduit and box
repairs
Plan #
AAE#90254
Tips/Taps#
MC #
11732
Submitted By:
Tim Edens
Estimator:
Shay Hardin
Unit Price Qty Ext. Price
$18,704.00 1 $18,704.00
_ Subtotal $18,704.00
I accept the terms and conditions of this quotation. Sales Tax $0.00
Signed: Date: i
Name: Title: Grand Total** $18,704.00
Terms: 30 Day Draws. Balance Due Upon Completion/Delivery.
"APPLICABLE SHIPPING CHARGES AND SALES TAX, IF ANY, WILL BE CHARGED AT TIME OF BILLING"
Exclusions: 1) Cutting, Patching & Painting 2) Concrete 3) Asphalt Cutting & Patching 4) Trash Removal & Dumpster 5) Core Drilling 6)
Power Company Charges 7) Roof Penetration 8) Engineering Fees 9) No welding or fabrication 10) No programming or commissioning,
unless specifically included in above quote.
Note: If any case of solid rock is encountered, a rock clause will be in effect. The rock clause states there will be a minimum charge of
$1,000.00 per cubic foot removal fee. We exclude all engineering fees.
Page 1 of 1
CROSSLAND
HEAVY CONTRACTORS
Fayetteville West Side WWTP — Fayetteville, AR
501 S. East Ave, P.O. Box 350
Columbus, KS 66725
Tel: 620.429.1410
Fax: 620.429.2977
June 14, 2019
Mr. Jeremy LaCoe
Maintenance Supervisor
1400 N Foxhunter Rd.
Fayetteville, AR. 72701
Reference: Electrical Component Removal & Replacement
Mr. LaCoe,
Crossland Heavy Contractors is pleased to provide to you a quotation to complete the
replacement of the specified electrical components at the Fayetteville West WWTP. Below is a
brief outline of the work as proposed.
Crossland Heavy Contractors will contract with Harvey Preston Electric Co. Inc, to replace the
specified electrical boxes & damaged conduit that were observed on 6/04/2019. Crossland Heavy
Contractors will replace all asphalt and sod areas disrupted during the repair. Attached is the
scope of work for Harvey Preston for this project.
A breakdown of the cost of work is below:
• CHC Materials — $1,041.00
o Asphaltic Cold Patch
o Bermuda Square Sod
o Class 7 Baserock
• Labor - $1,676.00
o Foreman
o Skilled Operator
o Skilled Laborer
• Equipment - $650.00
o CAT 256 Wheeled Skid Steer
o Light Duty Truck(s)
• Subcontractors - $21,103.00
o Harvey Preston Electric Co. Inc.
• Contractor Bond & Insurance - $1,101.00
The total cost of construction to remove and replace the specified electrical components as well
as restore the disturbed areas at the working sites back to acceptable condition:
• Complete Total Cost - $25,571.00
• Total Working Days Required — 5 Days
If there are any questions or concerns regarding this matter please feel free to give me a call.
Respectfully,
Garrett Street
620-202-1834
Project Manager
Crossland Heavy Contractors
HARVEY-PRESTON ELECTRIC CO. INC.
12110 Old Hwy 71 South
Fort Smith, AR. 72916
email<bjohson@harveyprestonelectric.com>
www.harveyprestonelectric.com
Phone 479-646-0433
Fax 479-646-2245
6-14-19 PROPOSAL page 1 of 1
Fayetteville, AR
West side wastewater treatment plant
Ref: Junction box replacement
Harvey -Preston Electric Company, Inc., will furnish all tools, material and labor to repair stainless junction boxes.
Included
(south J-Boxes)
- Remove asphalt over south junction box conduits
- Demo (2) 14xl4x6 NEMA 4X junction boxes
- Demo existing vertical conduits all the way back to PVC
- Determinate all conductors.
- Tap on to existing underground PVC conduit to install new ROBROY conduit and 90's
- Replace J-boxes with new SS NEMA 4x hinged cover junction boxes.
- All box and conduit support to be in stainless steel.
- Re terminate all existing conductors. (control conductors to be in terminal's)
(north J-boxes)
- Excavate down to existing underground PVC conduits.
- Pull out all existing conductors
- Tap on to existing underground PVC conduit to install new ROBROY conduit and 90's
- Replace all existing junction boxes with new stainless steel NEMA 4X hinged cover J-boxes.
- All box and conduit support to be in stainless steel.
- Re terminate all existing conductors. (no terminals on controls)
Excluded
- Asphalt repair.
- Excavation spoil disposal.
- City of Fayetteville Permit.
Note
- Owner will be responsible for start up testing Harvey Preston will aid if needed.
Bonding if required at an additional cost of $15.00 per $1000.00.
All work to be performed during normal working hours.
KING ELECTRICAL CONTRACTORS, INC.
2145 WEST MOORE LANE
FAYETTEVILLE, AR 72704
479-443-0006 FAX 479-443-2594
Email: gordon@ckingelectric.net
PROPOSAL
TO:
PHONE
DATE
Jacobs
April 10, 2019
1400 North Fox Hunter Road
JOB NAME
Fayetteville, AR 72701
Westside WWTP
Attn: Tim Marr
JOB DESCRIPTION
See attached scope sheet
We have seen zero (0) addendum(s) or revision(s) or clarification(s)
Contractor's License #0063870419
Westside Unit 1 junction box repair $16,700.00
Westside Unit 2 junction box repair $19,230.00
Westside change out $4,300.00 each
Lift Station g FD change out $5,100.00 each
Lift Station L2 nerator change out $9,200.00
PROPOSAL GOOD FOR 30 DAYS
DOLLARS:
$ SEE ABOVE
TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE
AUTHORIZED SIGNATURE
A FINANCE CHARGE WILL BE CHARGED ON ALL
PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL
ATTORNEY FEES WILL BE COLLECTED ON PAST DUE
ACCOUNTS.
Gordon Ray
Project Manager / Estimator
THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS
ACCEPTANCE SIGNATURE
ARE SATISFACTORY AND ARE HEREBY ACCEPTED.
YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED.
PAYMENT WILL BE MADE AS OUTLINED ABOVE.
KING ELECTRICAL CONTRACTORS
Scope Sheet
General Inclusions & Exclusions
Inclusions
1. Wiring per site visits 3/29/2019 Division 26 electrical. All estimates are based
upon our contract rates with the City of Fayetteville.
2. Permit and inspection fees if applicable.
3. Division 26 excavation.
4. Trenches backfilled with existing dirt and tamped.
5. Taxes.
6. Equipment rental.
7. Demolition/debris or trash removal as directed on site.
8. Division 26 excavations dirt or spoils removal from site.
9. Owner is responsible for de -energizing equipment, controls and
communication for our lock out and tag out.
Exclusions
1. Payment, Bid or Performance Bond.
2. Engineering services, stamps or plans.
3. Overtime labor.
4. Furnishing or installing wiring and equipment for Fire Alarm, Phone, VOIP,
POS, CATV, Data, Fiber Optic, CCTV, Security, Access control, SCADA,
Audio, and Video systems.
5. Allowances.
6. Electrical System coordination and/or Arc Flash investigation, studies,
calculations or reports.
7. Access panels for electrical equipment.
8. Cutting, painting, penetrations, backing or repair & patching of concrete,
asphalt, walls, ceiling, roof or floors for electrical conduit & equipment.
9. Cutting or patching parking lot for electrical equipment.
10. Ditch compaction testing.
11. Back filling Division 26 excavations with classified rock.
12. Any type of rock excavation.
13. Landscaping or repair due to Division 26 excavation.
14. Directional Boring.
15. Formed or finished concrete.
16. Asbestos or hazardous material abatement.
14
KING ELECTRICAL CONTRACTORS
Scope Sheet
Westside WWTP Unit 1 & Unit 2 Junction Box Repair
Inclusions
1. Saw cut and demo approximately 4 foot by 8 eight section of asphalt in front
of unit 1 junction boxes.
2. Excavate dirt in front of unit 2 junction boxes.
3. We are assuming the existing conduits are not concrete encased.
4. Excavate down to existing conduits and attempt to raise to original height.
5. Pour concrete around conduit to stabilize.
6. Replace two 12x12 Nema 4x stainless steel junction boxes at unit 1.
7. Replace two 12x12 Nema 4x stainless steel junction boxes and replace one
24x24 junction box at unit 2.
8. Replace unistrut for junction boxes and conduit strapping.
9. Repair and replace above ground sections of plastic coated GRC conduit.
10. Install plastic coated GRC conduit expansion fittings.
11. Replace plastic coated GRC conduit myers hubs.
12. Install terminal strips for existing wire retermination.
13. Estimated repair time for each location 4 days.
Exclusions
1. Repulling existing wire. To lengthen we will mark, cut and install on
terminal blocks.
2. Repulling existing wire. To lengthen we will mark, cut and crimp butt splice
and heat shrink for large conductors.
3. Asphalt replacement.
4. Engineering services, stamps or plans.
5. Furnishing or installing wiring and equipment for Fire Alarm, Phone, VOIP,
POS, CATV, Data, Fiber Optic, CCTV, Security, Access control, SCADA,
Audio, and Video systems.
6. Allowances or unit prices.
7. Electrical System coordination and/or Arc Flash investigation, studies,
calculations or reports.
8. Access panels for electrical equipment.
9. Cutting, painting, penetrations, backing or repair & patching of concrete,
asphalt, walls, ceiling, roof or floors for electrical conduit & equipment.
10. Ditch compaction testing.
11. Back filling Division 26 excavations with classified rock.
12. Any type of rock excavation.
13. Landscaping or repair due to Division 26 excavation.
14. Directional Boring.
15. Formed or finished concrete.
16. Asbestos or hazardous material abatement.
3
KING ELECTRICAL CONTRACTORS
Scope Sheet
Westside WWTP Areator VFD Replacement'
Inclusions
I
1. Remove existing Altivar VFD and components d place on pallets for
removal or disposal by owner.
2. Install new Altivar VFD, display and compgtients relays, contactors, SPD
and fuses furnished by owner. /
3. Electrician present for factory start-up 44 commissioning.
4. Wire, lugs and miscellaneous materi,)ffor interconnections and terminations.
Exclusions
1. Repulling existing wire. To ngthen we will mark, cut and install on
terminal blocks or butt spl' e and heat shrink large conductors.
2. New VFD programmin start-up and commissioning fees.
3. Engineering services, amps or plans.
4. Furnishing or install' g wiring and equipment for Fire Alarm, Phone, VOIP,
POS, CATV, Dat , Fiber Optic, CCTV, Security, Access control, SCADA,
Audio, and Vid i systems.
5. Allowanc/Sstem
6. Electricalcoordination and/or Arc Flash investigation, studies,
calculatioeports.
7. Access panels for electrical equipment.
8. Cutting, painting, penetrations, backing or repair & patching of concrete,
asphalt, walls, ceiling, roof or floors for electrical conduit & equipment.
9. Asbestos or hazardous material abatement.
KING ELECTRICAL COI
Scope Sheet
Lift Station 12 Hamstring V
Inclusions
1. Remove existing Eaton VFD
or disposal by owner.
2. Install new Altivar VFD, d'
SPD, power factor corre ion
3. Electrician present for actor;
4. Wire, lugs and misc'pitaneow,
ORS
Replacement
its and place on pallets for removal
lay and components including relays, contactors,
and fuses furnished by owner.
start-up and commissioning.
material for interconnections and terminations.
4
Exclusions
1. Repulling existing wire. To lengthen we will mark, c and install on terminal
blocks or butt splice and heat shrink large conduct s.
2. New VFD programming, start-up and commiss' ning fees.
3. Engineering services, stamps or plans.
4. Furnishing or installing wiring and equip ent for Fire Alarm, Phone, VOIP,
POS, CATV, Data, Fiber Optic, CCT , Security, Access control, SCADA,
Audio, and Video systems.
5. Allowances. ��-
6. Electrical System coordinatio and/or Arc Flash investigation, studies,
calculations or reports.
7. Access panels for electri 1 equipment.
8. Cutting, painting, pen rations, backing or repair & patching of concrete,
asphalt, walls, ceili , roof or floors for electrical conduit & equipment.
9. Asbestos or hazar ous material abatement.
KING ELECTRICAL CONTRACTORS
Scope Sheet
Lift Station 2 400 KW Generator Rep een
Inclusions
1. Disconnect and remove existing 4100 diesel generator.
2. Install and connect new 400 KW di el generator furnished by owner.
3. Load and transport new 400 KW enerator from the Noland WWTP to Lift
Station 2.
4. Load and transport old 400 generator from Lift Station 2 to the Noland
W WTP.
5. Electrician present for rt-up and commissioning.
6. Crane rental.
7. Transport truck an trailer.
Exclusions
1. Any work o existing automatic transfer switch.
2. Remov of diesel for existing generator.
3. Furni ing diesel for new generator.
4. Ne generator and automatic transfer switch programming, start-up and
co missioning fees.
5. epulling existing wire. To lengthen we will mark, cut and install on terminal
blocks or butt splice and heat shrink large conductors.
Unloading new generator when delivered.
5
7. Owner is responsible that existing battery arger and block heater circuits are
adequate for new generator.
8. Owner is responsible that new genera r will fit in existing location for
conduit entry, required safe clearan s and maintenance door opening
clearance.
9. Engineering services, stamps or Tans.
10. Furnishing or installing wirin and equipment for Fire Alarm, Phone, VOIP,
POS, CATV, Data, Fiber O ic, CCTV, Security, Access control, SCADA,
Audio, and Video systems.
11. Allowances.
12. Electrical System coor ' ation and/or Arc Flash investigation, studies,
calculations or reports
13. Access panels for ielo trical equipment.
14. Cutting, painting, netrations, backing or repair & patching of concrete,
asphalt, walls, cei ng, roof or floors for electrical conduit & equipment.
15. Asbestos or haz dous material abatement.
16. Landscaping o repair due to Division 26 work.
on
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the replacement of four
damaged electrial junction boxes and the repair of electrical conduit for the biological treatment units at the Westside
WWTP. Budgeted funds from the Sanitary Sewer Rehabilitation project will be transferred to this project to cover the
cost of this item. The budgeted funds being transferred are for sewer rehabilitation/replacement and maintenance.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0422
L i1k H utcY�
7/W2019 10:31 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20190516
Account Name
5400.730.5800-5414.00
20,528 -
02069 1 EX
Plant Equipment Maintenance
5400.720.5700-5815.00
(20,528) -
02017 1 EX
Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\08-06-2019\2019-0422 BA Fleming Electric, Inc. 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0436
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A. 3
JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A PUMP FOR THE SOLIDS HANDLING
ODOR CONTROL SYSTEM AT THE PAUL R. NOLAND WASTEWATER TREATMENT FACILITY
FROM JACK TYLER ENGINEERING, INC. IN THE AMOUNT OF $10,900.00 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the amount of
$10,900.00 plus applicable taxes and freight chargers from Jack Tyler Engineering, Inc. for the purchase of a
centrifugal sump pump for the solids handling odor control system at the Paul R. Noland Wastewater Treatment
Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0436
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/11/2019 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the replacement of a centrifugal pump for the Solids Handling Odor Control system at the Paul R.
Noland Wastewater Treatment Facility from Jack Tyler Engineering, Inc. in the amount of $10,900.00 plus
applicable freight and taxes, and approval of a budget adjustment.
Budget Impact:
5400.730.5800-5801.00 Water and Sewer
Account Number
02069.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Fund
Plant Pumps and Equipment - WWTP
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,081,246.00
$ 1,081,243.25
2.75
$ 12,621.25
$ 12,622.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Freight is estimated at $600.00 and taxes are estimated at $1,121.25 for a total of $12,621.25.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: July 11, 2019
CITY COUNCIL MEMO
SUBJECT: Centrifugal Pump Replacement for Noland astewater Treatment Facility
RECOMMENDATION:
Staff recommends the replacement of a vertical -mount centrifugal pump for the Solids Handling
Odor Control system at the Paul R. Noland Wastewater Treatment Facility from Jack Tyler
Engineering, Inc. in the amount of $10,900.00 plus applicable freight and taxes, and approval of
a budget adjustment.
BAC GROUND:
The Noland Treatment Facility utilizes two odor control systems, one at the facilities Influent
Headworks building (OSC-1) and the second at the Solids Handling building (OSC-2) where
WAS or wasted biosolids are belt -press dewatered and loaded into the semi -trucks for transport
to the Biosolids Management Site. The odor control systems operate as three -stage chemical
scrubbers where dilute solutions of caustic (NaOH) and bleach (NaOCI) remove odorous gases,
primarily hydrogen sulfide (H2S), from the building's exchange air. Large air-intake units
generate several interior air -exchanges per hour where the building's exhaust air passes
through the odor control units. Replacement of the failed chemical recirculation pump will
ensure the functionality of odor removal from Noland's biosolids-handling process as needed.
DISCUSSION:
Recent inspection of a failed Stage 2/3 recirculation pump found the degree of wear -damage to
internal components extensive enough that complete replacement of all components is
necessary. Vanton quotes comparing cost of an overhaul rebuild kit (parts only) to the cost of a
new pump show a percent difference of only 20%. Especially when accounting for the additional
labor costs associated with rebuilding the old pump, and the value of a standard warranty
acquired with a new pump purchase, staff believes that a new pump purchase is the best
choice. Jack Tyler Engineering out of Little Rock, AR recently submitted a low bid of $10,900.00
for a new Vanton-brand Stage 2/3, vertical -mount centrifugal pump for the facility's Solids
Handling Building OSC-2 system. Jack Tyler Engineering is the only regionally authorized
supplier for Vanton-brand equipment. Vanton Pump & Equipment Corp. out of Hillside, New
Jersey submitted the next highest price quote, while R.C. Beach & Associates, Inc. submitted a
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
no bid response as they are located outside the Arkansas sales region for Vanton products.
Freight is estimated at $600.00 and taxes are estimated at $1,121.25 for a total of $12,621.25.
BUDGET STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the replacement costs for the centrifugal pump at the
Noland WWTP. Funds being moved are budgeted funds for sewer rehabilitation/replacement
and maintenance.
Attachments:
Three Quotes
Budget Adjustment
JACK TYLER ENGINEERING, INC.
6112 Patterson Road
Little Rock, AR 72209
Office: (501) 562-2296
FAX: (501) 562-4273
Email: scott@jteng.com
Jacobs
Jeremy LaCoe
7/11/2019
Subject: Vanton Pump
Mr. LaCoe,
Thank you for allowing me to quote you the Vanton pump. We greatly appreciate the
opportunity to earn your business. Included on the next pages are our detailed quote. Please let me
know if you have any questions or need any additional information.
Sincerely,
LJ�
Scott Jones
Senior Sales Representative
Jack Tyler Engineering, Inc
6112 Patterson Rd
Little Rock, AR 72209
Cell: 479-806-8970
Off.• 501-562-2296
JACK TYLER ENGINEERING, INCORPORATED
a 6112 Patterson Avenue, Little Rock, Arkansas 72209
�corpet��� 501-562-2296 * Fax - 501-562-4273 * Toll Free - 800-562-2296
QUOTATION
QUOTATION NUMBER: 62019GWB QUOTATION DATE: 7/11/2019 PAGE: 1 OF 2
INQUIRY DATE: YOUR INQUIRY NO.:
TO: Jacobs COPIES: Greg W.
Cory G. Stephen E.
ATTN: Jeremy LaCoe
PHONE:
FAX:
Email:
1x) Vanton Sump -Gard® vertical centrifugal sump pump Model SGA-PY4x3x10-SP, with
all fluid contact parts of homogeneous non-metallic materials, dynamically balanced,
keyed, closed impeller, stainless steel shaft completely sleeved with polypropylene.
Material of Construction ........Polypropylene
Impeller Dia ......................... 9.25"
Discharge ...........................3" Flanged
"X" Dimension ......................24"
"Y" Dimension ......................21"
Coverplate ...........................24" x 30" x 11/4"
Strainer Basket .....................Included
Wet Shaft Bearings...............Vanite outer vs. ceramic inner
Wet Bearing Lubrication ........ Product Flush
Coupling Guard ....................Included
*MOTOR AND COUPLING NOT INCLUDED*
Price For Above.............................................................................................................$10,900.00 EA.
FOB: Factory - NO FREIGHT ALLOWED
ESTIMATED FREIGHT: $600.00
Delivery: 4-5 Weeks, ARO
Thank you for the opportunity to quote on your requirements. If you have any
questions, please do not hesitate to contact us at 501-562-2296.
Very truly yours,
JACK TYLER ENGINEERING, INC.
f
Scott Jones I Senior Sales Representative
WE ARE SERIOUS ABOUT SERVICE!
New Enav,
1) co JACK TYLER ENGINEERING, INCORPORATED
a 6112 Patterson Avenue, Little Rock, Arkansas 72209
:Vorpovati� 501-562-2296 * Fax - 501-562-4273 - Toll Free - 800-562-2296
QUOTATION
QUOTATION NUMBER: 62019GWB QUOTATION DATE: 7/11/2019 PAGE: 2 OF 2
INQUIRY DATE: YOUR INQUIRY NO.:
TO: Jacobs
Should this offer be acceptable, please sign below and fax to: 501-562-4273
Signature
Purchase Order Number:
Date:
WE ARE SERIOUS ABOUT SERVICE!
�A`er
co
JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
a (501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
7CorRorar
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in
accordance with the terms and conditions of sale, the Seller, in addition to its other
rights and remedies, but not in limitation thereof, may, at its option, without prior
notice, cancel this order as to any undelivered products or defer shipments or
deliveries hereunder, or under any other agreement between Buyer and Seller,
except upon Seller's receipt of cash before shipment or such security as Seller
considers satisfactory. Seller reserves the right to impose an interest charge of 16%
on the balance of each invoice not paid on its due date for the period from the due
date to the date of receipt of payment by Seller. In the event Buyer's failure to make
timely payments to Seller results in Seller incurring additional costs, including but not
limited to collection expenses and attorneys' fees, said costs shall be added to the
amount due Seller from Buyer. Buyer shall have no right to any discount or
retainage and shall not withhold payment as a set-off on Seller's invoice in any
amount. Visa, MasterCard, Discover, and American Express credit card purchases
are accepted.
SHIPMENT: The date of shipment is subject to our receiving your orderwith complete information
at our office, final approval of any prints or drawings as may be required, credit
approval, and the acceptance of your order by the company. Freight Charges are
not included in the quoted price.
EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim, is subject to
change without notice.
TAXES: Unless otherwise stated in the proposal, the prices quoted herein are exclusive of
all sales, use and similar taxes and, wherever applicable, such taxes will be added
to the invoice as separate items.
SPECIAL NOTE:
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME
PERCENTAGE INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE
IN EFFECT AT TIME OF SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT
RETAINAGE ON ANY OF OUR INVOICES!
***** A $50.00 minimum order charge will apply *****
WARRANTY:
"The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only
warranties that apply to these products are those of the manufacturer of the products which can be passed
on by Jack Tyler Engineering, Inc. to its customers. No other warranty of any kind is given in connection with
the sale of any of the above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF
ANY KIND, EXPRESS OR IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, ORAS TO ANY OTHER MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering,
Inc. shall not be liable in connection with the sale of the above products for any incidental or consequential
damages of any kind."
An electronic copy of the latest version is available online at www.jteng.com.
Form No. 41-1 Rev. 07 - 06/27/17
ANION
January 9, 2019
Quote No. S-21120-TR
Jacobs
Fayetteville, AR
Attention: Troy Ashby
Tel No.: 479-443-3292
Subject: Request for Quotation; Pump ODC-RP-202
Dear Troy:
Per your request, we are pleased to quote our Sump -Gard® Model SGA-PY4x3x10-SP,
based on an existing unit, Serial No. S-28105 built in 2011. This unit is rated for
600 GPM against a 40 ft TDH.
THE PIIMP
Vanton Sump -Gard® vertical centrifugal sump pump Model SGA-PY4x3x10-SP,
with all fluid contact parts of homogeneous non-metallic materials, dynamically
balanced, keyed, closed impeller, stainless steel shaft completely sleeved with
polypropylene.
Material of Construction
Impeller Dia.
Discharge
"X" Dimension
"Y" Dimension
Coverplate
Strainer Basket
Lubrication
Wet Bearings
Coupling Guard
Polypropylene
Special SG-2400; 9.25"
3" Flanged
24"
21"
24" x 30" x 1'/4"
Included
Product Flush
Vanite outer vs. ceramic inner
Included
Unit Price (Pump -end only) ................$ 11,250.00 Ea.
Motor & coupling not included
VANTON PUMP & EQUIPMENT CORP.
201 Sweetland Avenue
Hillside, N J 07205-1793
Tel:908-688-4216 Fax:908-686-9314
http://www.vanton.com e-mail: mkt@vanton.com
Jacobs Pg 2 January 9, 2019
Quote S-21120-TR
Notes and/or Exceptions
■ Our quotation is limited to items specified.
■ Vanton will not be responsible for piping, accessories, field wiring and/or
installation.
We hope this offer meets with your approval. If you have any questions or require
further assistance, please do not hesitate to contact us at your convenience.
Regards,
VANTON PUMP & EQUIPMENT CORP.
Thomas Riveley
F. O. B.: Hillside, NJ, freight not included;
Terms: 1 % 10 Days, Net 30 (subject to credit approval), Visa, MasterCard &
American Express cards accepted.
Shipment: 2 to 3 weeks ARO. Vanton does have expedited service available to meet
more urgent requirements. Please contact the factory for additional
information regarding rush deliveries.
C:\Users\Tom\Documents\quotes\Quotes 2019\S-21120-Jacobs.doc
From: amps@rcbeach.com
To: Hickle, Jeff/FAY
Subject: RE: [EXTERNAL] RE: Vanton Pump Quote Request
Date: Thursday, June 13, 2019 10:23:47 AM
Yes, that is correct.
Thank You,
Wendy
AMPSC@rcbeach.com
R.C. Beach & Assoc., Inc.
539 San Christopher Drive
Dunedin Florida 34698
Office 727-736-3696
Fax 727-733-2647
From: Hickle, Jeff/FAY <Jeff.Hickle@jacobs.com>
Sent: Thursday, June 13, 2019 10:58 AM
To: amps@rcbeach.com
Cc: 'Ken Comerford' <kcomerford@vanton.com>
Subject: RE: [EXTERNAL] RE: Vanton Pump Quote Request
Good morning Wendy,
Thanks for the reply back on the Vanton pump inquiry.
Is my understanding correct that Arkansas falls outside of RC Beach & Associates supply region for
Vanton products?
Best Regards
Jeff Hickle
Environmental Projects Specialist
D 479 443 3292
M 479 445 5676
CH21V! is now Jacobs.
1400 N Fox Hunter Road
Fayetteville, AR 72701
www.eacobs.com I Link In I Twitter I Facebook I Instagram
From: ampsCcDrcbeach.com <amps(@rcbeach.com>
Sent: Thursday, June 13, 2019 9:54 AM
To: Hickle, Jeff/FAY <Jeff.Hickle(@iacobs.com>
Cc: 'Ken Comerford' <kcomerfordPyanton.com>
Subject: [EXTERNAL] RE: Vanton Pump Quote Request
Jeff,
I did receive this previously and sent it to Vanton.
We are the manufactures rep for Florida.
I will copy this to Vanton again and follow up that they receive it.
Thank You,
Wendy
AMPS@rcbeach.com
R.C. Beach & Assoc., Inc.
539 San Christopher Drive
Dunedin Florida 34698
Office 727-736-3696
Fax 727-733-2647
From: Hickle, Jeff/FAY <Jeff.Hickle(@iacobs.com>
Sent: Thursday, June 13, 2019 10:41 AM
To: info(@rcbeach.com
Subject: RE: Vanton Pump Quote Request
Good morning,
I wanted to follow up on this earlier request on pricing for a Vanton Sump -Gard pump.
Thankyou
Jeff
From: Hickle, Jeff/FAY
Sent: Friday, June 07, 2019 4:34 PM
To: info(cDrcbeach.com
Subject: Vanton Pump Quote Request
Good afternoon,
My name is Jeff Hickle and I work with Jacobs Engineering out of Fayetteville, AR.
I am interested in pricing and availability of a Vanton-model vertical centrifugal pump described
below.
Vanton Sump -Gard® vertical centrifugal sump pump Model SGA-PY4x3x10-SP, with all
fluid contact parts of homogeneous non-metallic materials, dynamically balanced, keyed,
closed impeller, stainless steel shaft completely sleeved with polypropylene.
Material of Construction Polypropylene
Impeller Dia. Special SG-2400; 9.25"
Discharge 3" Flanged
"X" Dimension 24"
"Y" Dimension 21"
Coverplate 24" x 30" x 1114"
Strainer Basket Included
Lubrication Product Flush
Wet Bearings Vanite outer vs. ceramic inner
Coupling Guard Included
Assuming this model of pump is available through R.C. Beach & Associates, thank you for a quote for
this style unit.
Best Regards
Jeff Hickle
Environmental Projects Specialist
D 479 443 3292
M 479 445 5676
CH2M is now Jacobs.
1400 N Fox Hunter Road
Fayetteville, AR 72701
www.'acobs.com I Linkedln I Twitter I Facebook I Instagram
NOTICE - This communication may contain confidential and privileged information that is for the sole use of the
intended recipient. Any viewing, copying or distribution of, or reliance on this message by unintended recipients is
strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message
and deleting it from your computer.
NOTICE - This communication may contain confidential and privileged information that is for the sole use of the
intended recipient. Any viewing, copying or distribution of, or reliance on this message by unintended recipients is
strictly prohibited. If you have received this message in error, please notify us immediately by replying to the message
and deleting it from your computer.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the replacement of the
centrifugal pump at Noland WWTP. Budgeted funds from the Sanitary Sewer Rehabilitation project will be transferred
to this project to cover the cost of this item. The budgeted funds being transferred are for sewer
rehabilitation/replacement and maintenance.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0436
HoRy 3lac�
7/12/2019 11:16 AM
Budget Director Date
TYPE:
JOURNAL #:
RESOLUTION/ORDINANCE
I GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20190516
Account Name
5400.730.5800-5801.00
12,622 -
02069 1 EX
Fixed Assets
5400.720.5700-5815.00
(12,622) -
02017 1 EX
Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\08-06-2019\2019-0436 BA Jack Tyler Eng - pump WWTP 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0387
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A. 4
NABHOLZ INDUSTRIAL SERVICES:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $9,423.36 PLUS APPLICABLE
TAXES FROM NABHOLZ INDUSTRIAL SERVICES FOR THE INSTALLATION OF A FILL AUGER
AND SCRUBBER -CONDENSER FOR THE THERMAL DRYER AT THE BIOSOLIDS
MANAGEMENT SITE, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the amount of
$9,423.36 plus applicable taxes from Nabholz Industrial Services for the installation of a fill auger and
scrubber -condenser for the thermal dryer at the Biosolids Management Site, and further approves a project
contingency in the amount of $1,500.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0387
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the installation of fill auger and scrubber -condenser assemblies for the thermal dryer
at the Biosolids Management Site by Nabholz Industrial Services in the amount of $9,423.36 plus applicable taxes,
approval of a contingency in the amount of $1,500.00, and approval of a budget adjustment.
5400.730.5800-5414.00
Account Number
02069.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Water and Sewer
Fund
Plant Pumps and Equipment - WWTP
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,030,394.43
$ 1,030,394.43
$ 11, 842.14
$ 11, 843.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Taxes are estimated at $918.78 for a total of $11,842.14 (including the $1,500 contingency).
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: July 17, 2019
CITY COUNCIL MEMO
SUBJECT: Fill Auger and Scrubber -Condenser Installation on the Thermal Dryer
System at the Biosolids Management Site
RECOMMENDATION:
Staff recommends approval of the installation of fill auger and scrubber -condenser assemblies
for the thermal dryer at the Biosolids Management Site by Nabholz Industrial Services in the
amount of $9,423.36 plus applicable taxes, approval of a contingency in the amount of
$1,500.00, and approval of a budget adjustment.
BAC GROUND:
The Biosolids Management Site utilizes a 24-cubic yard Fenton CM 7212 Thermal Dryer system
to convert wet biosolids to a Class -A fertilizer. The thermal dryer produces approximately 15-
25,000 Ibs of Class -A, Exceptional Quality fertilizer per day of operation, and achieves more
than an 85% weight reduction of biosolids produced from the Noland and West Side treatment
facilities. The nearly full-time biosolids dryer operation saves the city approximately $100,000 in
diverted landfill fees per month, as well as allowing for beneficial reuse of the biosolids material.
The thermal dryer has been in operation for 6.5 years and several critical components are
reaching their life expectancy.
DISCUSSION:
In January and June of this year City Council approved replacement (Jan.) and installation
(Jun.) of several critical thermal dryer parts. Additionally, in April, City Council approved a
resolution for replacement of the dryer's Fill Auger and Exhaust Scrubber -Condenser
assemblies. At that time A.I.T. Services Inc. was selected as the supply -vendor of these
replacement assemblies as they are the sole -source service and parts provider for Fenton
Drying systems. Although the Fill Auger and Scrubber -Condenser assemblies are comparatively
large system components, the installation of these components are relatively straightforward
and achievable by local industrial service providers. Nabholz Industrial Services submitted a low
bid of $9,423.36 while higher bid proposals were submitted by Crossland Heavy and Multi -Craft
Contractors. Staff recommends completion of the $9,423.36 in component installations. Staff
also requests a contingency in the amount of $1,500.00 which will allow for additional Nabholz
labor resulting from site -specific, unforeseen circumstances during the installations.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the installation costs of the fill auger and scrubber -
condenser assemblies. Funds being moved are budgeted funds for sewer
rehabilitation/replacement and maintenance.
Attachments:
Three Quotes
Budget Adjustment
Quote Number: 3449-6467
Revision: 3
Proposal For:
City of Fayetteville
Jacobs Engineering (Jerry Genz)
1400 N. Fox Hunter Rd
Fatetteville, Arkansas, United States
72701
Phone: 1 479-444-0717
E-mail: jeny.genz@jacobs.com
Project Information:
Project Title: Biosolids Management site upgrade
Location: Fayetteville Ar
Proposal Number: 3449-6467
Revision: 3
Proposal Date: 06/14/2019
Nabholz Industrial Services is pleased to submit this Proposal/Agreement for the above referenced project. This proposal is good
for 30 days. Should this proposal be acceptable, please sign, date and fax (or return) a copy to Nabholz Industrial Services at the
address indicated below. Thank you for this opportunity to be of service.
DESCRIPTION OF WORK:
We thank you for the opportunity to provide you with this quote and we look forward to working with you in the future. If you have
any questions, please do not hesitate to contact me. We have included in this pricing the mobilization of crew and equipment to and
fiom your job site location.
1. Nabholz Industrial Services will remove exsisting Scrubber Condenser and set one new Scrubber
Condenser.
We will do the following modifications to the Scrubber Condenser
Weld a SS venhui into the first chamber of the tank
Replace all the 1" water pipe, hoses, and ball valves that come off the main manifold on the old
Scrubber and install on the new Scrubber
Remove two thermo couples from old unit and install in the new unit
Remove old auger assembly and trough and replace with a new auger assembly and trough
Clarifications for the scope of work in this proposal are as follows:
1. Owner will provide the Nabholz Craftsmen a safe environment to work by clearing away all non -essential employees and
production activities in our work area.
2. Delays caused by the owner or agents of the owner are to be billed as additional to this pricing.
3. All work performed outside the scope of this proposal will be billed at our normal time and material rates.
4. Nabholz will not be responsible for concrete, asphalt and/or any other finished surface damage resulting fiom the movement
of our equipment across the floor.
5. Nabholz maintains a standard "On Hook" insurance coverage for rigging of $1 M. Any one component or item that has value
. in excess of $ 1 M must be notified to Nabholz, in writing prior to the lift and an insurance rider cost will be added as
additional cost to this pricing.
3301 N 2nd Street Rogers, AR 72756 � Phone: 479-659-7950 � Fax: 479-631-0259 � www.nabholz.com
Page 1
The information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of this communication is strictly prohibited. If you have received this communication in error, please reply to the sender and delete the original message or any copy of
it.
AGREEMENT TERMS &CONDITIONS:
Contract Documents: this Agreement, together with the Proposal, shall constitute the Contract Documents and shall govern the rights of the parties hereto. In the
event of any inconsistencies this Agreement shalt control.
Scope of the Work: shall be per the Contract Documents and shall constitute the "Work". (b)Nabholz(/b) Industrial Services shall use its best care, skill and diligence
in supervising and directing the Work; and have responsibility and control over the performance of the Work, including construction methods, techniques, manner,
and sequences for coordinating and completing the various portions of the Work. Owner expressly warrants that any plans, drawings and specifications furnished by
Owner are true, correct, and complete; and Nabholz Industrial Services is entitled to rely upon the adequacy, accuracy, and completeness of such documents. Nabholz
Industrial Services will not be responsible for consequential damages of any type under any circumstances. Unless otherwise noted in the Proposal, Nabholz Industrial
Services excludes performance and payment bonds; rock excavation; asbestos or any other hazardous material removal, disposal, or encapsulation; services of licensed
professionals such as attorneys, architects, or engineers; costs for after hour work, shift work, or weekend work.
Important Notice to Owner: I understand that each person supplying material or fixtures is entitled to a lien against property if not paid in full for materials used to
improve the property even though the full contract price may have been paid to the contractor. I realize that this lien can be enforced by the sale of the property if
necessary. I am also aware that payment may be withheld to the contractor in the amount of the cost of any materials or labor not paid for. I know that it is advisable
to, and I may, require the contractor to furnish to me a true and correct full list of all suppliers under the contract, and I may check with them to determine if all
materials furnished for the property have been paid for. I may also require the contractor to present lien waivers by all suppliers, stating that they have been paid in
full for supplies provided under the contract, before I pay the contractor in full. If a supplier has not been paid, I may pay the supplier and contractor with a check
made payable to them jointly.
Payment Terms: Owner agrees to pay Nabholz Industrial Services for the performance of the Work, subject to modification by written change orders signed by both
parties. Payments shall have no retainage withheld on invoices submitted by Nabholz Industrial Services with payments due in full no later than 30 days from the
invoice date. Payments due and unpaid invoices shall bear interest at the maximum lawful rate. Some invoices may be submitted for less than the full and final
contracted amount and based on work progress. Final payment shall be due in full, when the Work is completed and final invoice is submitted.
Insurance: Nabholz Industrial Services shall maintain insurance for Workers' Compensation, Employer's Liability, Comprehensive Automobile Liability,
Comprehensive or Commercial General Liability on an occurrence basis.
Government Funded work: "Client acknowledges that it is the responsibility of the Client to notify Nabholz if this project is funded by federal or state funding
prior to Nabholz pricing the project and beginning work. In the event Client fails to so notify Nabholz, Client shall indemnify and hold harmless Nabholz from any
costs, fees, expenses, or damages brought by any governmental agency or third party for failure to comply with any law or regulation governing the terms and
conditions of the work."
Disputes: ' ,
11tiles of the . A Oneriett" AAitrtttiett Asseeiation). Disputes shai! be deeided by arbifratiatt itt tteeordattee with the Ganskruetion indestry Arbitration Rules afth
Termination: Owner and Nabholz Industrial Services may terminate this Agreement only in the event of a material breach and only after providing written notice by
letter delivered to the address stated herein and only after more than ten days has elapsed after such written notice without attempts to cure the default.
Exclusion of Warranties: Nabholz Industrial Services makes no warranties, either express or implied. The implied warranties of MERCHANTABILITY and
FITNESS FOR A PARTICULAR PURPOSE are hereby disclaimed.
Miscellaneous: this Agreement is severable, and any part deemed unenforceable shall not render the remaining parts unenforceable. All covenants of the Agreement
shall be subject to all federal and state laws, executive orders, rules, or regulations, and this Agreement shall not be terminated, in whole or in part, nor the parties held
liable in damages, for failure to comply therewith, if compliance is prevented by, or if such failure is the result of any such law, order, rule, or regulation or acts of God.
All implied covenants are waived. This Agreement is intended to be the final expression of the parties, and there are no other written or oral agreements relating to
the subject thereof. This Agreement may only be amended by a further written agreement signed by both parties. This Proposal/Agreement, when signed by both
parties, constitutes the entire agreement and contract between the parties for the performance of the Work described in this Proposal. Faxes of signed
Proposal/Agreements are acceptable. .
The undersigned hereby accepts Nabholz's bid and authorizes it to carry out the work on the terms and specifications set out
herein.
AUTHORIZED ACCEPTANCE
Date: P.O.#:
Authorized by (Print Name).
Signature:
*Signature acknowledges acceptance of all applicable terms and conditions attached
3301 N 2nd Street Rogers, AR 72756 � Phone: 479-659-7950 (Fax: 479-631-0259 � www.nabholz.com
Page 3
Ttre information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of this communication is strictly prohibited. If you have received this communication in error•, please reply to the sender and delete the original message or any copy of
it4
Quote R'umber: 34-19-6467
Rer islow 3
6. Nabholz will not be responsible for floor damage resulting from floor or sub floor failure that is not adequate to support the
machinery and the equipment moving the machinery.
7. Nabholz has excluded electrical work from this pricing estimate but can make that option available as part of our services
upon request.
8. Work Hours: This pricing is based on working 10 hours per day, 5 days per week, Monday thru Friday, 7:00am to 5:30pm.
No holidays or weekends are included.
NOTICE TO PROCEED: Upon receipt of your written acceptance of this proposal either by purchase order referencing this
proposal number or your approval below, up to 10 working days shall be required as lead time prior to the project start date. This
notice excludes delays due to circumstances beyond the control of Nabholz Industrial Services, such as weather and access to
work areas.
TOTAL PRICE for this wor $9,423.36
Respectfully Submitted: Avj
Andy AndersonAmlscio6..,lage 61?
E-mail: andy.anderson@nabholz.c 7
Cell: 417-342-2817
3301 N 2nd Sheet Rogers, AR 72756 � Phone; 479-659-7950 � Fax: 479-631-0259 � w��nv.nabholz.com
Page 2
The information contained in this communication is confidential, is intended only for the use of the recipient named above, and may be legally privileged or contain
trade secret or proprietary information. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying
of this commuuicat�on is strictly prohibited. If you have received this communication in error, please reply to the sender and delete the original message or any copy of
i t.
March 14, 2019
Jerry Genz
City of Fayetteville
16464 E Wyman Rd
Fayetteville, AR 72701
Subject: Removal and install of equipment
Mr. Genz:
CROSSLAND
HUU'Y CONTRACTORS
1800 S. 52nd St. • Ste. 410
Rogers, AR 72758
tel 479.464.7077
fax 479.464.7050
Crossland Heavy Contractors is pleased to provide the following proposal for the removal
and installation of equipment and auger at the Biosolids Management Facility Our scope
of work and pricing is below:
• Scope of Work:
o Disconnect all electrical wiring, water header and ductwork from tank.
o Remove existing tank and install the new tank. (tank provided by owner)
o Reconnect all electrical, water header and ductwork to the new tank.
o Provide new ball valves, piping, hose adaptors and hoses on the existing
water header.
o Install new auger on sludge dryer. (auger provided by owner)
o Replace chute on incline auger. (chute provided by owner)
Proposal Total Price: $28,150.00
Exclusions:
• Painting
• Replacement of bearings
• Hauling off old equipment
• Municipal Permits
• Loading/Unloading the equipment
Please feel free to contact me if you have any questions or concerns.
Sincerely,
Derek Salmonson
Project Manager
479-877-5059
www.heavycontractors.com
March 28, 2019
City of Fayetteville
MCC
MULTI -CRAFT CONTRACT
From Concept to Coin
QC0328191254
Project: Thermal Drier Equipment Modifications. Wyman Rd Plant
Multi -Craft Contractors, Inc. hereby submits our bid on the above referenced project, based on the
plans and specifications provided.
Scope of Work:
• Demo/ Remove existing hopper.
• Disconnect existing utilities and cat walk around hopper.
• Set in place/ install new hopper provided by others.
• Reconnect existing utilities and cat walk to new hopper.
• Demo/ remove existing auger on top of thermal drier.
• Set in place/ install new auger provide by others on top of thermal drier.
• Demo/ remove auger chute on north side of the thermal drier.
• Install new chute around auger on north side of thermal drier.
• Equipment rental included.
• All taxes on material included in price.
• Price is based on a 10 day work period. Including 2 weekends and one week, working 10 hour
days.
Price: $31,900.00
Exclusions:
• Hopper
• Auger
• Auger Chute
• Electrical
• Haul off of demolished equipment/ material.
This price is based upon all work being performed during normal daytime business hours. Above stated
price is valid for thirty (30) days.
We appreciate this opportunity to be of service to you. If you have any questions, please contact us.
Sincerely,
Vaged �
Daniel Kelly
Divisional Manager
Multi -Craft Contractors, Inc. Ph: 479-200-7781 email: dwk@multi-craft.net
Notice to Proceed
Please provide written acceptance of this proposal via approval signature below, or purchase order referencing the
proposal number herein.
Payment Terms
Purchaser agrees to pay Multi -Craft Contractors, Inc. for the performance of the work as set forth herein, subject to
revision via written change orders signed by both parties. Credit card payments will be subject to added 3%
convenience fee. Final payments due in full no later than 30 days from invoice date. Payments due and invoices
unpaid shall bear interest at the maximum lawful rate. Terms as follows:
Balance due net 30 days
Warranty and Exclusions
Multi -Craft Contractors, Inc. warrants to Purchaser that materials and equipment furnished described within this
quote will be of good quality and new unless otherwise required or permitted; that the work will be free from defects
not inherent in the quality required or permitted, and that the work will conform to the requirements of this quoted
project. Components not manufactured but furnished by Multi -Craft Contractors, Inc. as part of its equipment (i.e.
motors, starters, thermostats, controls, etc.) will be warranted by Multi -Craft Contractors, Inc. only to the extent of
the component manufacturer's warranty scope and period, or for a period of one year from the date of
commissioning, whichever term expires first. Multi -Craft Contractors, Inc.'s warranty excludes remedy for damage
or defect caused by abuse or modifications by any other party, improper or insufficient maintenance, improper
operation, or normal wear and tear under normal usage.
Multi -Craft Contractors, Inc. shall not be liable to the Purchaser or its customers for incidental or consequential
damages whether in contract, tort, negligence, or strict liability, including but not limited to, loss of profits or
revenues, loss of use of the equipment or any associated equipment, cost of substitute equipment, downtime costs,
increase in cost of operation, loss of product or materials, or any other special or consequential loss or damages.
WARRANTY PERIOD UNDER THE PROVISIONS MADE HEREIN IS ONE YEAR FROM THE DATE OF COMMISSIONING
UNLESS OTHERWISE NOTED, AND VALID ONLY IN THE CONTIGUOUS UNITED STATES
Disputes
Disputes arising out of or in relation to this document which cannot be resolved first through direct discussion
between parties involved, shall be decided by arbitration at the location of the project or Multi -Craft Contractors
Inc.'s office at Multi -Craft Contractors Inc.'s discretion, and shall be governed by Arkansas law. This agreement is
severable, and any part deemed unenforceable shall not render the remaining parts unenforceable.
Authorized Purchaser & Title
Acceptance Date
Purchase Order Number
Page 2 of 2 Initials
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the installation of a fill auger and
condenser assembly for the thermal drying unit at the Biosolids Management Site. Budgeted funds from the Sanitary
Sewer Rehabilitation project will be transferred to this project to cover the cost of this item. The budgeted funds being
transferred are for sewer rehabilitation/replacement and maintenance.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0387
L (nor H utdw*w
7/1V2019 7:36 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20190516
Account Name
5400.730.5800-5414.00
11,843 -
02069 1 EX
Plant Equipment Maintenance
5400.720.5700-5815.00
(11,843) -
02017 1 EX
Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\08-06-2019\2019-0387 BA Nabholz Industrial Services 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0442
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A. 5
BID #19-36 AVO MULTI -AMP CORPORATION DB/A MEGGER:
A RESOLUTION TO AWARD BID #19-36 AND AUTHORIZE THE PURCHASE OF WATER LEAK
DETECTION EQUIPMENT FROM AVO MULTI -AMP CORPORATION DB/A MEGGER GROUP IN
THE AMOUNT OF $60,990.00 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-36 and
authorizes the purchase of water leak detection equipment from AVO Multi -amp Corporation d/b/a Megger
Group, in the amount of $60,990.00 for use by the Water and Sewer Operations Division.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0442
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends awarding Bid #19-36 to authorize the purchase of water leak detection equipment from Avo
Multi -amp Corporation d/b/a Megger in the amount of $60,990.00.
Budget Impact:
5400.720.1840-5801.00
Water and Sewer
Account Number
Fund
13019.1
Water/Sewer
Equipment Expansions
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 731,758.00
Funds Obligated
$ -
Current Balance
731,758.00
Does item have a cost? Yes
Item Cost
$ 60,990.00
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
670,768.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: July 17, 2019
SUBJECT: Bid 19-36, ater Leak Detection E uipment
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends awarding Bid #19-36 to authorize the purchase of water leak detection
equipment from Avo Multi -amp Corporation d/b/a Megger in the amount of $60,990.00.
BAC GROUND:
Fayetteville's topography creates a wide range of water pressures for the water distribution
system in order to get water to all areas of town. The high pressures sometimes cause water
leaks that need to be located quickly. The Utility received approval in 2018 to create two Leak
Detection Technician positions, to hire two additional employees starting in FY2019, and to
provide the needed equipment to perform leak detection. This will allow a dedicated crew to find
water leaks in the distribution system using the proposed water leak detection equipment. This
will cut down on non -revenue water loss and will also reduce the number of water line breaks.
DISCUSSION:
The City requested formal bids for water leak detection equipment, and Avo Multi -amp
Corporation d/b/a Megger provided the lowest qualified bid for the equipment. Megger's product
line, called SebaKMT, contains all of the required equipment to locate water leaks in the
distribution system. This equipment includes ground microphones, correlators and noise
loggers. The correlator locates leaks in water pipes. Pressurized water at the leak location
creates a noise which travels out in all directions of the pipe. This noise is recorded, amplified
and sent wirelessly to the correlator by two sensors (piezo microphone, hydrophone) which are
attached to the pipe (e.g. valve, hydrants). The correlator compares both signals and calculates
the exact distance to the leakage on the basis of the delay time of the signals, the sensor
distance and the sound velocity in the pipe. The proposed equipment package from Megger
includes 36 acoustic loggers that can be placed in different regions of the system for after hours
leak detection (when interference noise is at the lowest).
The Leak Detection Technicians and related equipment were discussed at the February 12,
2019 Water, Sewer and Solid Waste Committee Meeting, and at that time the equipment was
estimated at $100,000. The firm cost of the detection equipment and vehicles are $109,000.
The employees will be hired after the equipment is approved and received.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The need for leak detection activities were again discussed during the presentation of a Water
Audit and Water Loss Control Plan, given by the Black & Veatch Engineering Firm on May 14,
2019. Additionally, this purchase will be presented to the Committee at its special meeting on
July 30, 2019.
Staff recommends awarding Bid #19-36 and authorizing the purchase of SebaKMT water leak
detection equipment from Megger in the amount of $60,990.00 for use by the Water
Department.
BUDGET STAFF IMPACT:
Funds are available in the Water/Sewer Equipment Expansions account.
Attachments:
Bid Tabulation
Submittal
Aft CITY OF
FAYETTEVILLE
ARKANS
ARKANAS
Date of Advertisement 6/03/2019
Date of Issue 6/03/2019
Water Leak Detection Equipment
Official Bid Tabulation
Lioneld Jordan, Mayor
Bid No. 19-36
Date: 06.20-2019
Time: 2-00 PM
Matchpoint Water Asset
Management
Gutermann, Inc.
Megger /SebaKMT
Item
Description
Lach
Price Each
Extended Price
Price Each
I Extended Price
Price Each
Extended Price
1
Ground Mic
2
$6,250.00
$12,500.00
$ 3,850.00
$ 7,700,00
$ 4,995.00
$ 9,990.00
Manufacturer
Primaver
Gutermann
SebaKMT
Model
GXG 194/GXG 784/GXG /83
Aquascope 3
HL7000-US-PRO
2
Real Time Correlator
1
$16,000.00
$16,000.00
$ 20,000.00
$ 20,000.00
$ 14,000.00
$ 14,000.00
Manufacturer
Primaver
Gutermann
SebaKMT
Model
CXG 931/3+
Aquasean 610
C3 std.
Non -Real Correlating Logger 8-pod Kit (6
loggers + 2 hydrophones)
1
$22,000.00
$22,000.00
$ 18,000.00
$ 18,000.00
$ 10,000.00
$ 10,000.00
Manufacturer
Primaver
Gutermann
SebaKMT
Model
JXG 602 001+200
Multiscan
Correiatirig Logger set for C3 std.
Acoustic Loggers (Lift and Shift Deployment)
36
$19,995.00
$719,820.00
$ 750.00
$ 27,000.00
$ 750.00
$ 27,000.00
Manufacturer
Primaver
Gutermann
SebaKMT
Model
BXG 020
Zonescan 820
LOGN3 with long antenna
Total Base Bid
$770,320.00
$72,700.00
Ts 60,990.00
CLRTIx ILO.
1 oren, Purchasing Manager CIRl CPPK / ritness, Les McGaugh
*NOTICE _ Hid award is contingent upon vendor meeting minimum specifications and formal authoniation by City officials.
zr(ly
Date
CITY OF
W;" FAY E V
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division — Room 306
L E 113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 19-36, Water Leak Detection Equipment
DEADLINE: Thursday June 20, 2019 before 2:00:00 PM, Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Les McGaugh, 1111CgaL1g!1@fayettevilae-ar.
DATE OF ISSUE AND ADVERTISEMENT: Monday, June 03, 2019
INVITATION TO BID
Bid 19-36, Water Leak Detection Equipment
No late bids will be accepted. -Bids shall be submitted in sealed envelopes labeled with the name and address of
the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents
attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure
to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm: AVO—Multiamp. Corp. d/b/a Megger / SebaKMT
Contact Person: Volker Brohm
E-Mail: volker.brohm@megger.com
Business Address: 4271 Bronze way
Title: Sales Director water North Iva.
Phone: 4087725094
City: Dallas State: Texas
—729
Signature: (l�� Date:
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 1 of 19
Zip: 75237
06/18/2019
City of Fayetteville
Bid 19-36, Water Leak Detection Equipment
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 19-36, Water Leak Detection Equipment
The City is seeking bids from qualified vendors for the purchase of water leak detection equipment,
All sealed bids are due by Thursday June 20, 2019 before 2:00:00 PM, Local Time. All bids are due before the time
stated. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated
purchase quantities. Bids will be opened and read aloud immediately following the stated deadline.
Bid forms can be downloaded from the City's website at hRJ jyetlovilli° ai. L)v_ iiiff4 . All questions should be
directed to Les McGaugh, (479)-575-8220, lincgaw . ll teLla etteville ar.l;ov.
The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best
interest.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and construction.
Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
City of Fayetteville
By: Les McGaugh, Purchasing Agent
P: 479.575.8220
ImcgauFf)f�_Fayetteyille-arm v
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 06/03/2019
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 2 of 19
M
City of Fayetteville
Bid 19-36, Water Leak Detection Equipment
Bid Form
Guaranteed Maximum Delivery Tim from PO Receipt: 10 working days
F.O.B. 2435 Industrial Dr., Fayetteville, AR 72701
Ground Mic 2 $ 4, 995. 00 $ 9, 990. 00
2 Real Time Correlator
1 $ 14, 000. 00
3 Non -Real Time Correlating 1 $ 10, 000.00
Logger 8-pod Kit (6 loggers + 2
hydrophones)
5 Acoustic Loggers (Lift and Shift
Deployment)
Please specify for Unit Bid:
Item 1—Manufacturer SebaKMT
Item 2 — Manufacturer SebaKMT
Item 3— Manufacturer SebaKMT
Item 4— Manufacturer SebaKMT
36 $750.00
TOTAL BASE BID:
$ 14, 000. 00
$ 10,000.00
$27,000.00
e 7,1 non - nn
AAnAml HI.7000—US—PRO
Model C3 std.
Model Logcler sct for C? sCd.
ModeILOGN3 with long antenna
0
Bids shall be submitted on this bid form in its entirely AND rlr-companted by descrotive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of product
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE.
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 3 of 19
3
EXECUTION OF BID -
Actual specification of any deficient Item shall be noted on the bid sheet or separate attachment. If specifications of Item bld
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1 He/she has read and agrees to the requirements set forth in this proposal, Including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3 The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
S. Bidder shall comply with all State and federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
X 2.) RELATIONSHIP EXISTS (Please explain): ki ris ( Lorriler pilot rr.: ocr_)
....................
- ^�
7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12S49 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 4 of 19
0
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: Megger / SebaKMT
Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name AVO Multiamp. Corp. Ob/a Megger/ SebaKMT_
*BUSINESS ADDRESS: 4271 Bronze Way
*CITY: Dallas _ *STATE: TX *ZIP: 75237
*PHONE: 214-330-3213 _ FAX: 214-331-7381
*E-MAIL: dennis . coley@megger. co
*BY: (PRINTED NAME) Dennis Cole,.,
*AUTHORIZED SIGNATURE: �•Pi�
*TITLE: CR'-01-r _MI-AJ'A C C4
DUNS NUMBER: L06 6 3-5-se Z _..._......_. CAGE NUMBER:
*TAX ID NUMBER: 75-1615916
Acknowledge Addendums:
Addendum No. Dated, _ Acknowledged by:
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: Acknowledged by:
Addendum No. Dated: Acknowledged by: _...._
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 5 of 19
(12
City of Fayetteville
Bid 19-36, Water Leak Detection Equipment
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville,
Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of
the firm and Bid,. RFP or RFQNumber shall be on the outside of the AckagIng aswell as on any
packages enclosed in shipping containers or boxes.
d. The City will not be responsible for misdirected bids, Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature,
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office,
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WftITTE�I REQUESTS INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3 DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accer
or reject any requested equal.
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 6 of 19
10
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City,
b. The City of Fayetteville reserves the right to accept or reject any or all bids,
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e, The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed In
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City",
b. All bidders shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided, Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8, LATE PROPOSAL OR MODIFICATIONS -
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids,
Bidders should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents
prior to opening time and date listed.
9. LOCAL, STATE AND FEDERAL COMPLIANCE RE U REI E S:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 7 of 19
0
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11, COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following; "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHTT —AUDIT, FOIA,_AN_D JURISDICITON;
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A, §2S-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
14. VARIANCE FROM STANDARD TERMS & CONDITION'S_
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement,
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 8 of 19
15. AAA REQQIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479,521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline, Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately,
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing, Progress payments will be
made after approval and acceptance of work and submission of invoice. Payments will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
19, ASSIGNMENT,_ SUBCONTRACTING, CORPORATE ACQ 15fTlONS AND/O.R. MERGERS:
The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 9 of 19
V2
In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protector's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONALtEC[JlREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder, When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 10 of 19
�P/
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONQILI N5-
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall natbe included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own
risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for
reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal
is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
h. NOTE: Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone
(479.575.8220) ore -mail (li�7c{_1t1nwillr .� ;�_v). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mailir�p}z}i ayc tlEyiilc or
telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
j. Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 11 of 19
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same,
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
26. INVOICING: All invoices shall be presented to the City with the minimum information listed below
a. City Department that ordered the materials or services
b. Order Date
c, Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 12 of 19
City of Fayetteville
Bid 19-36, Water Leak Detection Equipment
Technical Specification
1.0 GENERAL:
1.1 All unit(s) bid must meet or exceed the minimum requirements or they will be deemed incomplete and will not be
considered for bid award.
1.2 All specifications written are to ipmi¢m jmi , unless otherwise noted.
1.3 The distributor shall have a US based factory authorized repair and service center with parts available and trained
staff for support and repair.
1 4 The distributor provide loaner equipment in the event of a repair within 48 hours, to avoid interruptions to daily
schedules and productivity.
is The distributor provide, at minimum, lifetime remote support for all purchased products at no additional charge.
1.6 Bidder Shall provide the following training included in pacing:
a. X 3 Days initial onsite training with a 2 Day follow up onsite training 6 — 8 months after the initial training
(Scheduled with a 30 day notice to vendor)
b. X 2 Days annual follow up onsite training with option to renew for 5 years (Scheduled with a 30 day notice to
vendor)
2.0 MANUFACTURER / MODEL:
2.1 Unit(s) bid must be new and of the latest standard production model as offered for commercial trade
3.0 GROUND MIC REQUIRMENTS:
3.1 Required System features
• Wireless sensor communications to eliminate airborne noises
• Dynamic listening control
• self-contained LED's
• self-contained transport case with built in charging capabilities
• Sensor options; listening rod, ground microphone, accelerometer*
• Must include at least 2 Processor options
• In -case battery charging
Sensor specification
Sensor type
Sensitivity �... .
Frequency rep onse
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 13 of 19
Listening Rod Ground Microphone
Ceramic piezoelectric Ceramic piezoelectric within
windproof rubber housing
_ 20V/g_ _
10 — 5000 Hz
... _.. .............
Wireless
PurepathTM (trademark of Texas Instruments)
Communications
2.4GIiz (ISM
type
Operating frequency
band) SdBm /
Output power
3 1mW
nnoiallnu rams
-
Power
Type
Nickel Metal Hydride (rechargeable)
Operating life
>>>10 hours continuous use from full
rr _
Environmental
Operating temperature
-10"C to
- Maximum humidity
+50°C 90% IP65
Water ineress orotection
Dimensions
Weight
210x160x48mm
0.1k0wtthout rods
170 x 180mm diameter
1 SSkC. (without ha
Processor specification
Mlnl
Pro
requirements
_
Operation
Listening only
Listening + minimum noise
display and filter control
Filters
Hi pass
15, 60, 100, 200, 350, 500
Low pass
Hz
600, 100, 1500, 2000,
3500 -5Q
Display
Type
Graphic, 240 x 160 LCD
Display or leak noise
Minimum noise or log modes
Power
lype
Nickel Metal Hydride (rechargeable)
Operating life
>_10 hours continuous use from full
Environmental
Operating temperature
-10"C to +50"C
Water m ress rotectfon
IP65 headbhone cover attached
Dimensions
140 x 82 x 32
82. x 121 x 46 mm
..... ..... _.....
Weight ...........-- ..._ — —..--j
0.3kg
0,7k
4.0 REAL TIME CORRELATOR REQUIREMENTS
• Capable of adaptive filtering and signal reanalysis.
• lias the ability to conduct real time and post processed data leak noise processing.
• Operated via a touch screen LCD display processor that can also double as an outstation sensor with accelerometer and is
capable of operating other leak detection equipment components such as sounding devices or post processed correlating
equipment.
• has the ability to add adapters such as hydrophones for further investigation possibilities, and has a self-contained transport
case with built in charging capabilities.
Required Correlator specifications
Time delay range I i2500ms
City or Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 14 of 19
Maximum distance (theoretical)
Distance resolution
Signal sampling
Signal frequency range
Multiple pipe entry
Noise suppression function
Coherence function
Velocity correction function
Leak noise post -processing
tequlred Handheld specificatlons
Display
Suitable for use in sunlight
................
GPS position feature
Direct signal input
Internal Memory
Leak noise data storage (internal memory)
USB ports
Battery operating time
Rechargetnne
Language availability
Protection rating
Dimensions
Weight
Operating temperature
5.0 NON REAL TIME CORRELATOR REQUIREMENTS
5.1 Required Features
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 15 of 19
Iron pipe; 3000 metre PVC
pipe;_'f 3fi0 metre -- --
0.1 metre
16 bit
3Hz — 50001-lz
Six materials
Yes
Yes
Yes
Via Enigma software
Resistive touch screen, 100mm x 132mm
Yes
Yes
Use in place of red or blue transmitter
2 Gbyte
>150 correlations
8 hours (with automatic power save in use)
5 hours (temperature dependent)
Multiple
IP53
205 x 205 x 90mm
1 35kg
-10"C to +45"C
k,
• Multi -point correlation leak location
• Digital 24-bit digital technology
• Optional operation at night for optimum performance
■ Three sound samples — each one minute
■ Advanced correlation, coherence and filtering
• Auto -velocity determination
• Pipe software schematic with correlation displays
• Needs advanced filtering and coherence functionality for superior noise suppression.
• Packaged in a self-contained ruggedlzed high impact plastic programming case that is able to store 8
correlations and capable of programming both correlating noise loggers with and without hydrophone
adapters.
• Made of aluminum casing that is rated IP 68.
• Should come standard with free software upgrades for the life of the product.
Logger Specification
sensor
Type
Frequency
range
Sensitivity
Attachment
Sampling
Rate
Resoluti on
Memory
Communications
Power
Physical
NurTlfSer bi epdcns
�pocn duration
Max total reoonding time
Data store
Type
Rate
Type
Replacable
Operating Battery life
Dimensions Material
Waterproof
Operating Temp
Integral
Accelerom
eter 10V/g
1- 2400 Hz
integral Magnet
4860 Hz
24-bit
1, 2, or 3
60 seconds
180 seconds
32 Mb static RAM
Optical
2.5 Mbits/sec
Dual lithium cells
At factory or service centre
>5 years (when standard programming
104mm (high) x
59mm (diameter)
Aluminium
Submersible to
Case Specification
Host
Type Rate
USB
Communications
Date Saved
2.5 Mbits/sec
One run (8 correlations)
Power Supply
Type
_User replaceable alkaline 4 cell pack
Physical
Dimmensions
8 logger: 410 x 325 x 172 mm
3 logger: 270 x 246 x
Material
174 mm Ruggedized
Waterproof
high impact plastic IP65
Operating Temp
-10°C to +60°C
5.2 Required Hydrophones Speciflcatlons
• High sensitivity hydrophone
• Latest 24-bit digital technology
• Advanced filtering and coherence functions
• Unwanted noise suppression
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 16 of 19
RE
• Pipe software schematic with correlation displays
Sensors
Sampling
Memory _ _ �-
Communications
Power Supply
Physical
PC Comm's
Powers
Physical
O eratm S aLems
Data storage
future -proof
Type
SenstE+wty
H dropfione (connected externally)_ _ -
195da
Fre uency rang
Attachment
1- 2400.Hz
1" BSP connection + pipie adaptors
Rate
Resolution
Number of e ochs
Epoch duration
Max wkal
recording time
4860 Hz
24-bit
1, ?, or 3
60 second$
180 seconds
Data store
32 Mb st,atir.• RAM
Type_
Rate
Optical
2.5.Mhits/sec
Type_
Dual lithium cells
_
kepl.aceable
At fapipry or service cenEre
_
5jr atrng life
Dimensions
_
>5years {,when standard probra�ing usedj�
104mm high) x 59mm diameter)
Material
Waterp[oof rating
Operating
Temaeratur
Aluminium
Submersible to IP68
-10 to 160 deg C
Type
Rate
Data saved into cas
Type
Dimensions (logger
Material ,
Water rp oof ra
Operating
Tem aratur W
USB
2.5 Mbits/sec
One run (R correli tlonsl;
User replaceable alkaline_4 cell pack
8 logger: 410 x 325 x 172 mm
3 logg_er. 270 x 246 x 174 mm
Ruggedised high impact ia'stic
IP65
10toA60deRC
Windows XP Professional / 7/ 8
XML and 32-bit WAV files
All enhancements by free -issued PC software
6.0 ACOUSTIC LOGGER REQUIREMENTS
6.1 Required logger features
• Have the capability of 3 different modes of capturing data such as IR or radio Drive By frequency transfers for lift and shift or
drive by forms of usage.
• Have the GPS location from the comms module stored in the logger for ease when relocating the device.
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page ] 7 of 19
NO
• The communication module is capable of IR data transfer for a wireless operation for both downloading and real time
listening,
• The loggers need to store the sound files from the nightly recording if leak noise is suspected for future playback and remote
analysis.
• local infra -red (IR) contact - lift+shift operation
• radio communications - greater contact range
• Integral high sensitivity accelerometer
• Small size
• Leak listening
• real time - whilst on -site
• recorded - aids remote leak identification
• GPS coordinates from Communications Module stored in logger
Noise logger specification
Local IR
Radio Communications
Communications
5V/g
5V/g
Sensor Sensitivity
1 second
1 second
Sampling period
Measurement epochs
3 x 15 minutes or 1 x
3 x 15 minutes or 1 x
45 minutes
45 minutes
Data memory
8 Megabits
8 Megabits
—1year data + 90secs audio
--year data + 90secs audio
Infra -red communications range
50cm
Radio transmission - frequency
868MHz / 915MHz
• power
15mW / 1omW
• range
50 metres line of sight
Power
Lithium battery
Lithium battery
Operating life
10 years
S years
IP68
IP rating
IP68
Operating temperature
-10°C to 50"C
-10°C to 50"C
Dimensions - not including handle
92 x 40mm
with handle
dia. 113 x 40mm
height to TNC
dia.
inc. stub antenna
105 x 40mm dia.
163 x 40mm dia
Weight
230 gram
240 gram
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 18 of 19
i
IN
6.2 Communication Module features
IR communications - program/readback single logger
Radio communications - as per IR comms but also
batch communication with multiple loggers when
connected to PC
Record GPS location for loggers
• Check logger status
• Transfer all data to PC software
City of Fayetteville, AR
Bid 19-36, Water Leak Detection Equipment
Page 19 of 19
Communications Module Specification
Display Daylight visible LCD
Data memory 32 Megabits
1 week of data for 100 loggers
+ 360 seconds audio (total)
PC communications
Power supply
Operating life
Operating temperature
Dimensions
Weight
USB
Rechargeable NiMH battery
>12 hours
70"C to 50"C
150mm x 90mm x 25mm
235 am
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A member of Megger Group
Next generation electroacoustic
leak detection with
wind protected ground mic
heavy duty contact mic (optional)
tracer gas sensor (optional)
■ All wireless with Bluetooth"
■ Intuitive color touch display
■ Always ready to use due to powerful lithium -ion rechargeable batteries
• Integrated GPS receiver with audio mapping
■ Ambient noise reduction —
a'
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Audio, frequency and level analysis
■ Tracer gas detection option
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Hydro ux H L 7000
Hear and see leaks
In the event of a damaged pipe, the escaping water causes two kinds of noise, which spread in
different ways. The Hydrolux HL 7000 makes these two noises visible and audible for you:
The water that is escaping directly at the leak location generates noise which is transmitted through
the ground to the surface. With the aid of the ground microphone, the Hydrolux picks up the noise and
graphically displays the volume and the frequency spectrum.
Inside the pipe, the escaping water generates a pressure wave. You can hear this pressure wave as leakage
noise with the Hydrolux and an attached sensor rod microphone, even at remote contact points of the pipe
(valves, hydrants, house connections etc.).
The main constituent of these applications is an intuitive operating unit. All of the relevant menu items and
measured data are clearly displayed on its high -resolution 4.3" touch color display.
The menu navigation it's a breeze.
Extremely light but robust, the operating unit can be used in different ways: carried on the strap, fixed in
place on the sensor rod or simply attached to trousers or a belt using a clip. You can wear the device however
you like or in accordance with the situation. For fatigue -free working.
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Convenient applications
The HL 7000 ground noise system provides you
with a wide range of options for locating leaks
thanks to the variable design and the automatic
360' sensor recording. Work assignments lasting
more than 10 hours are no problem thanks to
the powerful lithium -ion rechargeable batteries.
The Bluetooth° capable, wind -protected piezo-
electric ground microphone with integrated
pre -amplification clearly picks up extremely low
leakage frequencies on soft materials such as
PVC or PE, and also high frequencies on steel or
cast iron pipes.
Each part of the HL 7000 equipment has its own
place in the robust charging and transport case.
All chargeable components such as the oper-
ating unit, the sensor rod and the Bluetooth°
headphones can be charged together in the case
thanks to pre -installed charging cables.
Adapter for Adapter for
paved surfaces unpaved surfaces
Screwdriver
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PAM W-7 ground Tracer gas sensor USB Bluetooth' HLE 7000
microphone and PAM 11-7 car headphones operating unit
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Hydrolux HL 7000
Flexibly deployable sensor rod
The sensor rod microphone, which also has
Bluetooth® capability, operates with the same
integrated pre -amplification as the ground micro-
phone. The sensor rod is therefore an excellent
alternative for detecting leak noise and locating
leaks far away from paved subsurfaces and
without a great deal of effort.
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Optionally with tracer gas sensor
Sometimes the acoustic methods are not sufficient for precise leak
locating. In these cases, the HL 7000 has the option of attaching a
trace gas sensor. This is quick and uncomplicated thanks to 3600 sensor
recording, automatic sensor detection and the Bluetooth° connection.
Simply fit the trace gas sensor to the sensor rod and locate the
hydrogen -nitrogen mixture on the surface.
Besides the Bluetooth sensors,
a wired contact mic can be con-
nected directly to the HL7000
main unit. You can therefore
conveniently "listen inside the
pipe" in order to distinguish
between leakage noise and
potential interference.
Hydrolux HL 7000
Operating and software benefits at a glance
■ Hear and see leaks: Histogram measurement
■ Simultaneous display of the current and minimum value
■ Environmental/extraneous noise reduction
■ Long-term audio recording
■ Frequency analysis of the recorded noise
■ Flexible filter settings with nine freely configurable filter curves
■ Sound logger function: Continuous measurement for 3, 15 & 30 minutes
Level measurement
As well as the well -tried double -segment
display (DSA), the user can see the noise
spectrum at the same time and can now
make a reliable statement about the leak.
Long-term measurement
The change to the noise level can be
recorded in real-time and the influence
of extraneous noise excluded by closing
the line valve.
Pipe finding
In combination with the RSP-3 pipe knocker
you have an excellent facility, particularly for
tracing the routing of plastic pipelines.
Pinpoint location
You can display the noise level at measurement
positions along the pipe in order to clearly
determine the maximum noise intensity.
The GPS position, the level and the audio signal
are automatically recorded at each measurement
point. The overall measurement can be stored in
the device and displayed on a map on the PC using the HydroluxView software.
The stored leak noise can be played back with just a mouse click.
Hydrolux HL 7000
Data recording - no problem
Device users can transfer recorded GPS data including sound files to a computer via USB cable after
completing the measurements, and digitally create work documentation with all of the determined
data or print it out if necessary. The HydroluxView PC software is available for doing this.
is HydroluxView HL7000
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Avenue Norristown PA 19403 • USA
Tel. 1 (800) 723 - 2861
SalesNA@sebakmt.com • www.sebakmt.us
Your personal contact:
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Hybrid correlator for real-time
and offline correlation
■ Easy to use with colour touch display
■ Real-time and offline correlation
■ Long operating time and inductive sensor charging
■ Pinpointing with multi -sensors or ground microphone
Perfect for plastic pipes and trunk mains
Multi -correlation without pipe parameter input
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C-3 — How does it work?
The Correlux C-3 correlator locates leaks in drinking
water pipes. Pressurized water at the leak location cre-
ates a noise which travels out in all directions of the
pipe.
This noise is recorded, amplified and sent wirelessly to
the correlator by two sensors (piezo microphone, hy-
drophone) which are attached to the pipe (e.g. valve,
hydrants).
The Correlux C-3 compares both signals (correlation)
and calculates the exact distance to the leakage on
the basis of the delay time of the signals, the sensor
spacing and the sound velocity in the pipe.
Real-time and offline correlation
The Correlux C-3 is suitable for both immedi-
ate measurement (real-time) as well as night
measurement (offline). If the measuring point
is easily accessible and is not in a danger area,
then real-time measurement comes into effect.
Power transmitters are deployed in this case
(transmitter and microphone). These transmit
the live signal directly to the correlator and you
receive the result immediately.
However, if the measuring point is in an area
which is difficult to access or if there is lots of
interference, then you have the option to con-
duct an offline measurement using the power
transmitters or up to 8 multi -sensors.
Further potential applications
With the aid of the pinpointing function you
can now determine the exact position of the
leak, either with the multi -sensors or with a
PAM W-2 ground microphone. Both options can
be carried out using the Correlux C-3; no other
devices are needed.
Special features
The correlator housing is light and easy to
handle. The colour touch display also makes it
easier to use and improves the readability. The
system is charged in the transport case supplied
using wireless inductive charging. This means
that only one charging cable is needed for the
complete charging of all devices.
C-300 — How does it work?
The new SebaKMT C-300 hybrid laptop') correlator is
the successor of the previous P-250 model mixed with
the benefits of SebaKMT's unique hybrid correlator
C-3.
This new C-300 correlator offers the processing speed
of a laptop combined with all current C-3 correlator
features to perform real-time and recorded correla-
tions.
Recorded measurements (offline-mode) can be analy-
zed easily and help to achieve best end results in a high
ambient noise work environment.
All sets can be customized within certain parameters.
Starting with a basic set optional multi -sensors can be
added later at any timo
') Windows operating system needed
n�l
C-30 — How does it work?
SebaKMT now offers the new C-30 offline correlation set to achieve fast,
reliable and highly accurate measurement results.
Customers can choose between 3, 5 and 8 sets which come in separate cases
with unique inductive rechargeable technology.
All you need is a laptop') or tablet') (windows based) and the well -established
LOG RI USB radio interface from SebaKMT.
Focused on the necessary, the user is able to program the devices within se-
conds and retrieve the measurement data quickly afterwards.
The newly developed CorreluxView-3 is a flexible platform for all correlation
data including mapping, result display, sound filtering and printing.
The platform allows to add hydrophone multi -sensors COR MS-3-Hydro which
are also inductive rechargeable.
Also as single
multi -sensors set
available
') Windows operating system needed
USA, Canada, Mexico, Bahamas
SebaKMT / Megger • 2621 Van Buren Avenue
Norristown • PA 19403 • USA
Tel. 1 (800) 723 - 2861
alesNA®sebakmt.com • www.sebakmt.us
our contact:
SekQKW
A member of Megger Group
AHYDRO-3 se- ba
A member of Megger Group
Hydrophone for trunk mains and plastic pipes
Special features
■ Best results on plastic pipes
■ Small and rugged housing
■ Suitable for drinking water
■ Adaptable to all fittings
■ Compatible with Seba correlators
(C3 and HL6000X)
■ Can also be used in N3 networks
Description
Hydrophones are directly connected to the water
columns. Their suitability for drinking water is a key
point here. Very often hydrants are the access points,
whereas house connections or main taps are an option.
Due to its high sensitivity, the PAM-Hydro 3 from
SebaKMT is particularly suitable for measuring over
long distances, for example on plastic pipes or
pipelines with large diameters and low pressure.
Handling is extremely simple and enables quick
mounting on above ground and underground
hydrants and all adaptable connections.
The versatility of the hydrophone can be seen in its
compatibility with N3 networks, use with correlators
or the uploading of data when "patrolling" with a
laptop or tablet.
Technical data
Dimensions
4.3 x 2.5 in 0 (110 x 64mm 0)
Weight
0.9 Ibs (400g)
Power supply
Correlator / logger
IP protection class
IP 68
Operating temperature
32 OF to 158 OF (0 °C to + 70 °C)
Connections
1.5" thread ind. adaptor
Communication
Connection cable 9 ft (3 m)
SebaKMT / Megger
2621 Van Buren Avenue • Norristown, PA 19403 • USA
Tel. 1-800-723-28 61 ext. 85 78 • Fax 610-676-86 25
VFCustomerSupport®megger.com
luff
A member of Megger Group
We reserve the right to make technical changes. DS_PAM_Hydro-3_us_V01.pdf
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Quick and easy to program
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Trunk Main Monitoring
Description
The TMM system consists of the three already
successfully used individual components GT3/GT3-S
(GSM transmitter), N-3-Hydro (data logger) and the PAM
Hydro-3 (highly sensitive hydrophone sensor).
The system can be installed in the maintenance shaft
of your pipeline within minutes with relative ease. For
measuring with the PAM Hydro-3 hydrophone sensors
you need access to the water column. This can be done
via standard connections such as GeKa or bulkhead
couplings.
The measuring procedure is simple:
The N-3-Hydro data logger receives and saves the
measurement data via the connecting line on the
hydrophone. Depending on the measuring period
programed, the GT3/GT3-S then transmits the saved
data to the SebaCloud web software via GPRS.
Advantages
By default, the TMM system operates with a hydrophone
sensor coupled to the GT3/GT3-S.
But that's not all!
The GT3/GT3-S offers the option of adding two more
loggers to the measurement. This might be, for example,
the N-3 noise level logger and the P-3 pressure logger.
Thus you can expand your measuring points if you
choose to and have the option of verifying potential leak
noises perfectly by using various readings.
.r
PAM Hydro-3
N-3
Hydro
GT3 GT3-5
Alert function
Of course, the TMM system also
provides the alerting function already,
known from the D-3 data logger
or the N-3 network. If individually
programmable limits are exceeded
in the event of a leakage, you can be
notified via email or text message, that
enables you to respond immediately.
SebaCloud web software
In the SebaCloud all the collected data is converged on a daily basis and can be easily evaluated. The monitored course
of the pipe can be displayed and edited in a Google map.
You can also download the map and the current measurement data from the SebaCloud onto local computers or
laptops. Moreover, the SebaCloud web software is compatible with industry standard SCADA or GIS systems and can
therefore be integrated in your control center.
To minimize time and costly personnel, the TMM system can be completely configured remotely via SebaCloud.
FTP server
SebaCloud TM
CSV data
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External GIS
or
SCADA system
of the customer
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Technical data
GSM transmitter GT3
Dimensions
(incl. antenna)
1.73 x 1.73 x 4.88 in
(44 x 44 x 124 mm)
1.73 x 1.73 x 6.30 in
(44 x 44 x 160 mm)
Weight
0.5 lb (225 g)
Power supply
2 x AA 1.5 V lithium
.Operating time
Up to 2 years
Operating temperature
-4°F to +140oF (-20 °C to + 60 °C)
Data transmission
GSM / GPRS
Alerting system
Text message, email
Communication
Bi-directional wireless
Protection class
IP 68
GSM transmitter GT3-S
Dimensions
Length: 9.5 inches (24.13 cm)
Diam: 2 114 inches (6.99 cm)
Weight
Weight 1.5 Ibs (680 g)
Power supply
Internal D cell 3.6 V
Operating time
Up to 3 years
Operating temperature
-4°F to +140oF (-20 °C to + 60 °C)
Data transmission
GSM / GPRS
Alerting system
Text message, email
Communication
Bi-directional wireless
Protection class
IP 68
Auto location system
Data logger
Daily GPS synchronization;
Integrated GPS
Dimensions
4.53 x 1.77 in (115 x 45 mm)
Weight
0.63 lb (289 g)
Power supply
Internal battery
Operating time
Up to 5 years
Protection class
IP 68
Operating temperature
-4°F to +140°F (-20 °C to + 60 °C)
Communication
. .•
Bi-directional wireless
• .
Dimensions
4.33 x 2.52 in (110 x 64 mm)
Weight
0.88 lb (400 g)
Power supply
Logger / correlator
Protection class
IP 68
Operating temperature
+32°F to +140oF (0 °C to + 60 °C)
Connections
1.5" thread
Communication
Connection cable 9.84 ft (3 m)
View videos and learn more at www.reduce-nrw.com
Scope of delivery
■ GSM transmitter GT3/GT3-S
■ Data logger N-3-Hydro-TNC
• Hydrophone PAM Hydro-3
Optional accessories
■ Pressure logger P-3
■ Pressure logger P-3-Mini
■ Noise logger N-3
SebaKMT/ Megger SebaKMT
2621 Van Buren Avenue •Norristown, PA 19403 •USA Dr.-Herbert-lann-Str. 6 • D-96148 Baunach
Tel. 1-800-723-2861 ext. 8578 • Fax 610-676-8625 Tel. +49(0)9544 - 680 Fax +49(0)9544 - 2273 A member of Megger Group
VFCustomerSupport®megger.com sales®sebakmt.com www.sebakmt.com
-.1I1 We reserve the right to make technical changes. Bro_TMM_US_May2017.pdf
Intelligent systems for
locating leaks and monitoring
water pipe networks
■ Zone monitoring
Data Loggers for pressure, flow and other sensors
Acoustic leak sound loggers
Pre -locating and pin -pointing
Correlators
Noise level loggers
Electro-acoustic listening equipment
■ Acoustic pipe location
11
W�
06115�119
sA� Adlbk
ebaKmrr
A member of Megger Group
M.
Sebalog N-3 network
Comprehensive network monitoring with GSM
■ Online correlation function
■ Data retrievable on a daily basis via FTP server t
■ Transmission of leak noises, frequencies and audio files
■ ESA value (expanded spectrum analysis) as leakage indication
■ Integration of pipe network plans
Sebalog D-3
The universal data logger -
■ Network monitoring via GSM/GPRS and FTP server
■ Remote reading of water meters, pressure ratios etc.
■ Pressure and flow measurement on up to 4 channels simultaneously
■ Online and real-time measurements
■ Alarm notifications via SMS/e-mail
Sebalog P-3 / Sebalog P-3-Mini
The pressure logger
l:
■ For monitoring pressure in your drinking water network
■ Detecting pressure surges
■ Adaptable to all connection types
■ Readings can be taken using integrated wireless interface
UDM 300
The portable ultrasonic flow meter
■ Flow measurement without supply interruption
■ Consistent measurement accuracy J-
■ Measuring range from 25 mm ... 3100 mm
■ 20 h operating time
SebaFlow
Stationary inflow measurement
■ Maintenance -free flow measurement
■ Early leak detection
■ Installation without supply interruption C;tla
■ No chamber construction necessary
■ Data transmission to the SebaCloud or to the customer's own FTP server
Zone measurements in a drinking water network make
it possible for losses to be quantified. In this process,
pressure/flow measurements and level/frequency
measurements are used to determine areas in
which leaks have occurred.
SebaCloudTM is the web software of SebaKMT and it provides an overview of your entire network all the time,
enabling you to view current and historical measurement data and track how the readings change over long
periods. As well as this, you can save pipe network data, correlate measurement results and use network di-
agnostic functions.
FTP server
SebaC loudTM
CSV data
MMMOMMM►
k
Readings
Sebalog N-3 Sebalog D-3
Sebalog P-3 Sebalog P-3-Mini
GT-3 / GT-3-S SebaFlow
External
GIS or
SCADA system
www.sebakmt.com/monitoring
0�
Hydrolux HL 50-BT
The handheld ground microphone
■ Audible and visual leak detection
• Internal and external sensor
• Measured data memory
■ Bluetooth connection to headphones
Sebalog N-3
The network -compatible noise level logger
■ For acoustic pipe network monitoring
■ Early recognition of the smallest leakages
■ 3 operating modes: patrolling, lift&shift and network monitoring
■ Listening to recorded leak noises
Correlux C-3
The field correlator
■ Easy to use with colour touch display
■ Overview measurement without entering pipe data
• Connection option for ground microphone
• Optimised for plastic pipes
■ Intelligent charging system (in a case)
Correlux C-300
The laptop correlator
• Quick correlation using a laptop, tablet or PC
• Innovative documentation options
• Multi and 3D correlation
• Saving of audio files
Correlux C-30
Cost-effective off line correlation
• Multipoint correlation up to eight multi -sensors
• Software operation via tablet or laptop (Windows OS)
■ Easy to use for quick off line measurement
■ Intelligent charging system (in a case)
The pre -location or circling in on the water leak is done by listening to directly accessible contact points, such
as hydrants or valves. Pre -locating leaks works on the principle of "the louder, the closer" and "the quieter, the
further away". After the zone measurements, with pre -location the possible location of the leak is narrowed
down.
�i For concluding leakage pinpointing, SebaKMT offers three quite different technologies (ground microphones,
tracer gas detectors and correlators). The aim of all of the SebaKMT solutions in this area is to avoid large ex-
cavations and the associated effort and to limit the work exactly to the area where the leak is located.
wvvw.sebakmt.com/correlator
R
■
Hydrolux HL 7000
The advanced ground microphone
w For precise pipe damage detection
■ Environmental/interference noise reduction
■ Frequency analysis M,
■ Optional: tracer gas sensor can be connected
■ Bluetooth & GPS
GSM transmitter GT 3-S
GPS synchronized GSM transmitter
■ Data transfer into SebaCloud or to local memory
■ Alarm messages via SMS and/or email
■ Synchronization enables correlation
■ Noise and pressure monitoring of municipal network
as well as transport pipes
Pocket Server PS-3
Data interface
■ WiFi interface for all WiFi-enabled devices
■ Programming and read-out of Sebalog N-3, P-3, D-3 etc.
■ Analysis via smartphone or tablet
■ Data storage on PS-3, transfer into SebaDataView
1 ■ me
The NEW Hydrolux HL 7000:
GPS, ground & contact microphone
and sniffer — all in one
USA, Canada, Mexico, Bahamas
SebaKMT / Megger • 2621 Van Buren Avenue
Norristown • PA 19403 • USA
Tel
(800) 723 - 2861
VA®sebakmt.com • www.sebakmt.us
personal contact:
'MIIRII.RM
A member of Megger Group
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0424
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: A. 6
BID # 19-34 KANSAS SALT, LLC:
File Type: Resolution
A RESOLUTION TO AWARD BID # 19-34 AND AUTHORIZE THE PURCHASE OF BULK
CRUSHED ROCK SALT FROM KANSAS SALT, LLC FOR $50.00 PER TON FOR MATERIALS
PICKED UP AND $95.00 PER TON FOR MATERIALS DELIVERED AS NEEDED, AND TO
AUTHORIZE THE USE OF CENTRAL SALT, LLC AS A SECONDARY SUPPLIER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-34 and
authorizes the purchase of bulk crushed rock salt from Kansas Salt, LLC for $ 50.00 per ton for materials
picked up and $95.00 per ton for materials delivered as needed, and further authorizes the use of Central Salt,
LLC as a secondary supplier in the event Kansas Salt, LLC is unavailable.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2019-0424
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/1/2019 Transportation Services /
_ Transportation Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid 19-34 to and authorizing the purchase of bulk crushed rock salt from primary supplier
Kansas Salt for a unit price of $50.00 per ton if picked up or $95.00 per ton if delivered, and authorizing the use of
Central Salt, LLC if primary is unavailable.
2100.410.4120-5204.00
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Street
Fund
Project Title
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" box has been left blank because the exact item cost will vary depending upon the
Transportation Division's fluctuating needs based on the severity of the next winter weather season.
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: July 1, 2019
SUBJECT: Bid 19-34, Bulk Crushed Rock Salt
CITY COUNCIL MEMO
RECOMMENDATION:
A resolution awarding Bid 19-34 to and authorizing the purchase of bulk crushed rock salt from
primary supplier Kansas Salt for a unit price of $50.00 per ton if picked up or $95.00 per ton if
delivered, and authorizing the use of Central Salt, LLC if primary is unavailable.
BAC GROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were
publicly read and the results are attached to this memo.
BUDGET STAFF IMPACT:
Funds for the acquisition of these materials have been budgeted in Street Fund. Bulk crushed
rock salt will be purchased on an "as needed" basis with payment remitted via procurement
card.
Attachments:
Bid 19-34 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
Lioneld Jordan, Mayor
Number of Addendums: 0
Bulk Crushed Rock Salt
Bid No. 19-34
Official Bid Tabulation
Bid No. 19-34
Date: 06.18.2018
Time: 2:00 PM
Central Salt, LLC
Compass Minerals
Kansas Salt
Morton Salt
Plant Address for Pick up
1420 State Hwy 14 Lyons, KS
NO BID
3300 Carey Blvd. Hutchinson,
NO BID
67554
KS 67501
Item
Description
EST TONS
Price Each
Total Price
Price Each
Total Price
Price Each
Total Price
Price Each
Total Price
Medium Crushed Clean Rock Salt for
Snow and Ice Removal: Maximum size
3/8 inch with no more than 5%
1
greater than 3/8" in the mix, meeting
500
$ 100.52
$ 50,260.00
$
$
$ 95.00
$ 47,500.00
$
$
AHTD specifications - DELIVERED to
the City of Fayetteville, 1525 S. Happy
Hollow, Fayetteville, AR 72701-
Through July 31, 2020
Salt Producer: Item 1
Kissner or Hutch Salt
Medium Crushed Clean Rock Salt for
Snow and Ice Removal: Maximum size
2
3/8" with no more than 5% plus 3/8"
100
$ 90.00
$ 9,000.00
$
$
$ 50.00
$ S,000.00
$
$
in the mix, meeting AHTD
specifications - PICKED UP BY the City
of Fayetteville - Through July 31, 2020
Salt Producer: Item 2
Kissner or Hutch Salt
Total Base Bid: Item 1 and 2
$59,260.00
$0.00
$52,500.00
$0.00
CERTIFIED:
A.Forew Pu
ing Manager CPPO,
Witness
Date
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0440
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: A. 7
AMERICAN ELECTRIC POWER:
File Type: Resolution
A RESOLUTION TO AUTHORIZE A CONTRACT WITH AEP/SWEPCO FOR UTILITY
RELOCATIONS ASSOCIATED WITH THE CONSTRUCTION OF THE CEDARWOOD AND
GLENWOOD DRAINAGE IMPROVEMENTS PROJECT, WITH THE AMOUNT TO BE PAID BY
THE CITY OF FAYETTEVILLE NOT TO EXCEED $30,697.03
WHEREAS, during construction of the Cedarwood and Glenwood Drainage Improvements Project, it was
discovered that the relocation of electrical utilities owned by AEP/SWEPCO of Fayetteville would be
necessary; and
WHEREAS, Ordinance No. 5439, which was passed and approved on September 20, 2011, waives the
requirement of formal bidding on "all such projects necessitated by any road reconstruction or widening
projects with AEP/SWEPCO within Fayetteville."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
AEP/SWEPCO of Fayetteville, Arkansas for the relocation of electrical utilities associated with the Cedarwood
and Glenwood Drainage Improvements Project with the amount to be paid by the City of Fayetteville not to
exceed $30,697.03.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
LUlJ-U44U
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of an agreement with American Electric Power in the amount of $30,697.03 for utility
relocations associated with the Cedarwood and Glennwood Drainage Project and approval of a budget adjustment.
Budget Impact:
4470.621.8810-5817.00 Sales Tax Capital Improvments Bridge & Drainage
Improvements
Account Number
02108.1807.40
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Fund
Cedarwood & Glennwood Sub. Drainage
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
41,169.50
41,169.50
$
30,697.03
$
30,698.00
I
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 68-19
Change Order Number: Approval Date:
Original Contract Number:
Comments:
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF 8 6 19
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Chris Brown, P.E., City Engineer
FROM: Matt Casey, P.E., Engineering Design Manager
DATE: July 16, 2019
CITY COUNCIL MEMO
SUBJECT: AEP Agreement (Cedarwood and Glennwood Drainage Project)
RECOMMENDATION:
Staff recommends approval of an agreement with American Electric Power in the amount of
$30,697.03 for utility relocations associated with the Cedarwood and Glennwood Drainage
Project and approval of a budget adjustment.
BAC GROUND:
City Council passed Resolution No. 68-19 on March 19, 2019, approving a construction contract
with N.E.C., Inc. for the construction of the Cedarwood and Glenwood Drainage
Improvement Project. The project includes installation of approximately 700 linear feet of 30"
to 48" storm sewer pipe from Niokaska Creek across E. Ferguson Avenue and across E.
Country Way up to the First Free Will Baptist Church property. This project replaces existing
18" to 24" storm sewer pipe that is much too small to handle the amount of water that drains
through this subdivision during larger rain events. Construction began on this project on April
23, 2019.
DISCUSSION:
During the construction it was discovered that there are three areas of conflict between the new
storm sewer pipe and the existing power lines that serve the subdivision. Staff has worked with
the contractor and AEP to investigate changes that could be made to avoid the conflicts.
However, the only way found was for AEP to lower their power lines. AEP has provided a
proposal for this relocation.
BUDGET STAFF IMPACT:
The drainage improvements are paid for by the Sales Tax Capital Improvements Bridge and
Drainage Improvements Fund. This was the final allocation from these funds for 2019. Due to
higher than expected bids for this project and the additional unexpected expense from the utility
conflicts, additional funds will be necessary to cover this expense. Approval is requested for a
budget adjustment from reserve funds to cover the cost of these relocations.
Attachments:
AEP Agreement
AEP Cost Estimate
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
A ER/CAN
ELECTRIC
POWER
BOUNDLESS ENERGY'
July 16, 2019
To Matt Blanchard,
Enclosed please find a SWEPCO "Pro -Forma" quote for the work on Ferguson Ave. in Fayetteville, AR.
This quote is to replace and lower existing underground conductor that is in conflict with the new
drainage pipe being installed in the area.
Please feel free to contact me if you have any additional questions.
Cody Batten
Engineer Sr
Quote accepted:
City of Fayetteville, Arkansas
By:
Lioneld Jordan, Mayor
Date:
Attest:
Sondra Smith, City Clerk Treasurer
Bill To.
CITY OF FAYETTEVILLE
Company No:
Contract No:
Customer No:
Date:
Amount Due:
Amount Remitted:
American Electric Power
Attn: Sandi Le Vasseur
101 W. Township St.
Fayetteville, AR 72703
PLEASE DETACH AND RETURN WITH PAYMENT
Contract No: DWMS00000471604
Date: 7/15/2019
PRO FORMA
159
DWMS00000471604
7/15/2019
30,697.03
Page: 1
Customer No:
Purchase Order:
73927027
Description Quantity UOM Init Amt Net Amount
Contribution in aid of 1.0 EA 30,697.03 30,697.03
construction to replace and lower
primary conductor for new drain
pipe near Ferguson Ave in
Fayetteville, AR.
Amount Due:
30,69V.03
Page 1 of 1
CE13AFRWOO13 8& G LENWOO13
13FUMIMAGE IMPROVEMENTS
P HAS E 1
for the
City of Fayetteville
BID # 19-22, CONSTRUCTION
FEB, 2019
VICINITY MAP
OLD WIRE RD
A
AftCITY OF
._ FAYETTEVILLE
ARKANSAS
www.fayettevitte-o.r.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
PROJECT: ENGR. No. 8126
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2019
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
This budget adjustment is to cover unexpected expenses incurred for utility relocations associated with the Cedarwood
& Glennwood Drainage Improvements Project.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0440
Ke�vi w Spud,* e
7/W2019 3:46 PM
Budget Director Date
TYPE:
JOURNAL #:
GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 30,698 30,698 v.20190516
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4470.621.8810-5817.00 30,698 - 02108 1807.40 EX Improvements - Bridge & Drainage
4470.001.9470-4999.99 - 30,698 RE Use Fund Balance - Current
H:\Budget Adjustments\2019_Budget\City Council\08-06-2019\2019-0440 BA American Electric Power Drainage.xlsm 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0447
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: A. 8
NWA TRAILBLAZERS:
File Type: Resolution
A RESOLUTION TO AUTHORIZE A CONTRACT WITH BENTONVILLE/BELLA VISTA
TRAILBLAZER'S ASSOCIATION, INC. DB/A NWA TRAILBLAZERS FOR THE DESIGN AND
CONSTRUCTION OF PHASE IOF THE SOFT SURFACE CYCLING INFRASTRUCTURE FOR
CENTENNIAL PARK AT MILLSAP MOUNTAIN
WHEREAS, in early 2018 the City of Fayetteville accepted a grant from the Walton Family Foundation, Inc.
to purchase approximately 228 acres known as "Centennial Park at Millsap Mountain" for development and
expansion of a soft surface trails system for competitive and general recreation opportunities; and
WHEREAS, the NWA Trailblazers in coordination with the City and the public developed a master plan for
Centennial Park at Millsap Mountain which was approved by the Fayetteville City Council on June 4, 2019;
and
WHEREAS, after it was announced Fayetteville would host 2022 World Cyclocross Championship, the City
and the NWA Trailblazers have proposed combining efforts for construction of Phase 1 of the master plan,
with the City concentrating efforts on park infrastructure and the Trailblazers concentrating on construction of
the soft surface cycling infrastructure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
contract with NWA Trailblazers for the design and construction of the soft surface cycling infrastructure for
Centennial Park at Millsap Mountain, pursuant to Phase 1 of the master plan, at no cost to the City.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville Staff Review Form
2019-0447
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Ted Jack, Park Planning Superintendent
7/17/2019
PARKS & RECREATION (520)
Submitted By Submitted Date Division / Department
Action Recommendation:
Fayetteville Park and Recreation recommends approval of the contract with the NWA Trailblazers
for implementation of the natural surface trails plan developed for Centennial Park in preparation for the hosting
of the 2022 World Cyclocross Championship.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? NA Current Budget $ -
Funds Obligated $ -
Current Balance $
Does item have a cost? NA Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 64-18, 125-18, 140-19
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Connie Edmonston, Parks Director
FROM: Ted Jack, Park Planning Superintendent
DATE: July 17, 2019
CITY COUNCIL MEMO
SUBJECT: Contract approval with the NWA Trailblazers for implementation of the natural
surface trails plan developed for Centennial Park in preparation for the hosting of the 2022
World Cyclocross Championship.
RECOMMENDATION:
Park and Recreation staff recommends approval of the contract with the NWA Trailblazers
(Trailblazers) for implementation of the natural surface trails plan developed for Centennial
Park in preparation for the hosting of the 2022 World Cyclocross Championship.
BACKGROUND:
In early 2018, the City of Fayetteville accepted a grant from The Walton Family Foundation, Inc.
to purchase approximately 228 acres known as "Centennial Park at Millsap Mountain" for the
development and expansion of a soft surface trails system for competitive and general
recreation opportunities. As designated in the grant and as planning guidance, the Trailblazers,
in conjunction with the City and general public, developed a master plan for the park. This plan
was reviewed and approved by Fayetteville City Council on June 4, 2019.
Soon after the City's acquisition of the property, it was announced the Fayetteville and
Centennial Park would host the 2022 World Cyclocross Championship. In order to implement
the master plan and prepare the site for the 2022 event, Fayetteville and the Trailblazers have
proposed combining efforts for construction of the plan's phase 1, with the City concentrating
efforts on park infrastructure and the Trailblazers concentrating on construction of the soft
surface cycling infrastructure.
DISCUSSION:
Based on this division of responsibilities, a contract is recommended that details the
responsibilities of the City and those of the Trailblazers. The Trailblazers have sufficient
resources and funding to construct the necessary soft surface trail improvements as generally
outlined in Phase One of the Master Plan for Centennial Park at Millsap Mountain. In addition,
the City has sufficient resources to construct the necessary phase one park infrastructure. The
purpose of this agreement is to establish the terms by which the Trailblazers will coordinate the
management, contracting, and construction of soft surface trails, trail features, and related trail -
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
based development at Centennial Park, in preparation for the planned event in 2022. These
terms are detailed in the attached agreement between the City of Fayetteville and the NWA
Trailblazers.
BUDGET/STAFF IMPACT:
There is no city budget associated with this contract to build these trails. Staff will be
delegating time to supervise the contract as needed.
Attachments:
Contract with NWA Trailblazers
Resolution 64-18
Resolution 125-18
Resolution 140-19
CONTRACT
This contract is entered into and agreed to by and between the City of
Fayetteville ("City") and the Bentonville / Bella Vista Trailblazer's Association
("Trailblazers"), Incorporated, D/B/A NWA Trailblazers.
WHEREAS, the City of Fayetteville accepted a grant and no interest loan from
The Walton Family Foundation to purchase approximately 228 acres known as
"Centennial Park at Millsap Mountain" for the development and expansion of soft
surface trails, recreation, and tourism; and
WHEREAS, pursuant to stated grant outputs, Trailblazers in coordination with
the City and the public, developed a master plan for Centennial Park at Millsap
Mountain (Attachment A) which was approved by the Fayetteville City Council on June
4, 2019; and
WHEREAS, the City and Trailblazers are combining efforts for construction of
phase one improvements at Centennial Park at Millsap Mountain, with the City
concentrating efforts on park infrastructure, such as a road and parking lot, and
Trailblazers concentrating efforts on soft surface trail cycling infrastructure; and
WHEREAS, the City is hosting the 2022 World Cyclocross Championship and
time is of the essence in preparing the site for hosting the event; and
WHEREAS, Trailblazers has sufficient resources and funding to have the
necessary soft surface trail improvements as generally outlined in Phase One
(Attachment B) of the Master Plan for Centennial Park at Millsap Mountain constructed;
and
WHEREAS, the City has sufficient resources to have the necessary phase one
park infrastructure as generally outlined in Phase One (Attachment B) of the Master
Plan for Centennial Park at Millsap Mountain constructed; and
WHEREAS, the purpose of this agreement is to establish the terms for the
Trailblazers to coordinate efforts, including management, contracting, and construction
of soft surface trails, trail features, and related development at Centennial Park on
Millsap Mountain.
NOW, THEREFORE, IN CONSIDERATION OF AND IN AGREEMENT WITH
ALL OF THE TERMS, CONDITIONS, PROMISES, COVENANTS AND
OBLIGATIONS within this agreement, the City and Trailblazers promise and covenant
as follows:
1. Trailblazers agrees that it has the exclusive obligation to timely and satisfactorily
perform and accomplish (possibly through its general contractor or contract manager)
the following duties and responsibilities related to the design and construction of the
phase one soft surface trail infrastructure:
a. Providing the necessary and normal project coordination needed to create
the soft surface trail improvements required to host the 2022 World
Championship. Project shall be substantially completed no later than May
31, 2020. Substantial completion shall be defined as the date when the trail
system is sufficiently complete to host pubic riding, Cyclocross and
mountain bike events and competitions.
b. Providing complete trail design of the overall soft surface trail
infrastructure and each component therein;
C. Providing a preliminary long-term maintenance plan and cost estimate for
maintenance of the soft surface trail system over a period of five years.
d. Building the trail system and its components to industry standards
including standards illustrated in "Lightly on the Land - The Student
Conservation Association's Trailbuilding and Maintenance Manual," and the
USDA Forest Service, Trail Construction and Maintenance Handbook, and
"Trail Solutions - The International Mountain Bicycling Association's Guide to
Building Sweet Singletrack." All trails and features are to be tested to insure
they operate properly and as intended before being open to the public.
e. Submitting conceptual plans to the City for review on or before November
1, 2019. Deviating from the master plan must be approved in advance by
the City.
f. Working with contractors and subcontractors to reduce environmental
impacts to the site during construction, including avoiding existing
springs, large trees, and other environmentally sensitive areas.
g. Ensuring signage is in place before the trails are open to the public
cautioning the public about the use, risk, and challenges of the trails.
Signage shall be coordinated and approved by the City prior to
installation.
h. Working to ensure the safety of the public during the construction of the
soft surface trail area. Such area may be closed to the public with
appropriate warning signage upon authorization by the City Engineer.
i. Coordinating with professional mountain bike riders to field test, inspect
and flow check all of the trails and trail race features built for the project.
j. Paying all contractors, subcontractors, materials suppliers and
professional service providers in a proper, complete, and timely manner;
k. Resolving, settling, and/or paying all legitimate claims related to the
construction of the soft surface trail infrastructure;
1. Paying all applicable taxes on services and equipment related to its
obligations in a prompt and full manner;
2
M. Maintaining adequate insurance from the date of commencement until the
date of acceptance of the work by the City. Trailblazers shall maintain the
following minimum amount of insurance coverage:
i. Commercial general liability, $1 million minimum
ii. Workers Compensation, as required by state statute
iii. $1 million minimum Commercial automobile liability
n. Consulting with the City if any public funds are received for any portion
of the project related to the soft surface trails prior to the expenditure or
pledge of such public funds to ensure compliance with all applicable state
and local laws.
2. The City of Fayetteville agrees that it shall:
a. Provide access to the project site at hours approved by the Parks &
Recreation Director.
b. Reasonably cooperate with Trailblazers during the application and
approval process for any required permits if applicable.
3. Trailblazers agrees that the City of Fayetteville has no responsibility or liability
for any of the obligations listed in paragraph 1 and that the City of Fayetteville's
responsibility is to manage, coordinate, and fund the construction of the
remaining park infrastructure identified in Phase One of the Master Plan as
shown on Attachment B.
4. Trailblazers shall follow all federal, state and local laws for the entire contract
term of this project including but not limited to applicable licensing and
regulations required by the Arkansas Contractor's Licensing Board.
5. Trailblazers agrees to indemnify and hold harmless the City of Fayetteville, its
officers and employees from any and all claims, demands, liabilities, and costs
including attorney fees related to the design and/or construction of the soft
surface trails.
6. Trailblazers agrees to fully and promptly comply with the Arkansas Freedom of
Information Act and acknowledges that any documents, reports, statements, etc.
relating to the use of public funds for this project are subject to the Freedom of
Information Act.
In agreement with all the terms, conditions, promises and agreements previously
stated, we sign our names below and expressly covenant that we are legally
empowered to bind the entity for which we sign.
NWA TRAILBLAZERS
CITY OF FAYETTEVILLE
By: CQ,�, By:
R. Erin Rushing
Printed name
Title: Executive Director
Date: 2019
WITNESS:
By: q� A%�61
Gina Nida
Printed name
Title: Executive Assistan
Date: 2019
LIONELD JORDAN
Mayor
ATTEST:
Sondra E. Smith, City Clerk
Date: 2019
.19
Attachment A - Master Plan
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 125-18
File Number: 2018-0278
CENTENNIAL OPEN SPACE:
A RESOLUTION TO ACKNOWLEDGE THE CITY COUNCIL'S CONTRACTUAL OBLIGATION AND
INTENT TO MAINTAIN THE 228 ACRE CENTENNIAL OPEN SPACE AS PUBLIC RECREATION
LAND IN PERPETUITY
WHEREAS, the City of Fayetteville, with significant financial assistance from the Walton Family
Foundation in the form of a 50150 matching grant and a no interest five-year loan, purchased 228 acres
of land near I-49 and Martin Luther King, Jr. Boulevard; and
WHEREAS, the grant agreement with the Walton Family Foundation requires the City to "permanently
place the 228 acres in the public domain and preserve the land as greenspace/open space in perpetuity,
sufficiently allowing for natural surface and greenway trail development and other open space amenities
typical for a park or open space."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby acknowledges the City
of Fayetteville's contractual duty and intent to maintain the 228 acres known as the Centennial Open
Space in the public domain and preserve the land as greenspace/open space in perpetuity with the
expectation that the property will be used for natural surface and greenway trail development and other
amenities typical for a park or open space.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby agrees to provide to the
Walton Family Foundation a proposed master plan for the property to ensure that the plan appropriately
preserves, protects and maintains the property, including trails, park amenities, and reserved natural
areas, in accordance with the grant agreement.
Page 1 Printed on 615118
Resolution: 125-18
PASSED and APPROVED on 6/5/2018
Attest:
/ �I
Sondra E. Smith, City Clerk Treasur ,%j 1 II w,.
Del �Ilk
;FAYF- F-ViLLE; =
'�. �'. kA NSA; • �_,'
�rr'rYj • • .... • ❑
Page 2 Printed on 615118
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 64-18
File Number: 2018-0105
CENTENNIAL OPEN SPACE ACQUISITION:
A RESOLUTION TO APPROVE THE ATTACHED REAL ESTATE CONTRACT IN WHICH
CENTENNIAL BANK AGREES TO SELL AND CONVEY TO THE CITY OF FAYETTEVILLE
APPROXIMATELY 228 ACRES PURSUANT TO A SPECIAL WARRANTY DEED FOR $3,302,250.00,
TO AUTHORIZE MAYOR JORDAN TO APPLY FOR AND ACCEPT A GENEROUS 50/50
MATCHING GRANT FROM THE WALTON FAMILY FOUNDATION FOR THIS ACQUISITION, TO
AUTHORIZE MAYOR JORDAN TO ENTER INTO A NO INTEREST FIVE YEAR LOAN FROM THE
WALTON FAMILY FOUNDATION IN THE AMOUNT OF $1,651,125.00 AND TO APPROVE THE
ATTACHED BUDGET ADJUSTMENT
WHEREAS, the Walton Family Foundation has generously offered the City of Fayetteville a 50/50
matching grant to assist the City to obtain parcels of land containing about 228 acres known as portions
of Mountain Ranch; and
WHEREAS, Centennial Bank has agreed to sell and convey marketable title to these parcels for a total sale
price of $3,302,250.00; and
WHEREAS, these parcels will be primarily used as parkland for mountain biking and hiking trails and
accessory uses with efforts to eventually connect these parcels to Kessler Mountain Regional Park and
possibly other city property to both preserve much of the natural scenic beauty of these areas and to
create an unsurpassed mountain biking destination and experience.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
5ectian I . That the City Council of the City of Fayetteville, Arkansas hereby approves the attached
Real Estate Contract with Centennial Bank to purchase about 228 acres for a price of $3,302,250.00
and authorizes Mayor Jordan to sign this Contract.
Page 1 Printed on 2121118
Resolution: 64-18
2018-0105 2. That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to apply for and accept a generous 50/50 matching grant from the Walton Family Foundation to enable
the City to afford to acquire these 228 acres by furnishing about $1,661,215.00 of the purchase price.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a no interest
loan in the amount of about $1,651,125.00 from the Walton Family Foundation to be paid back within
five (5) years with the first $275,187.50 payment due upon closing of the property and authorizes
Mayor Jordan to execute all necessary documents for this loan.
Section 4. That the City Council of the City of Fayetteville, Arkansas hereby approves an attached
budget adjustment necessary for accepting the grant and paying for the purchase of these 228 acres.
PASSED and APPROVED on 2/20/2018
Approved:
Lioneld Jordan,
Attest:
4a., 6. 4.bL
Sondra R. Smith, City Cleric Treasuror`� ;
err f.I'
Page 2 Printed on 2121/16
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 140-19
File Number: 2019-0305
CENTENNIAL PARK CONCEPTUAL MASTER PLAN:
A RESOLUTION TO APPROVE AND ADOPT THE CENTENNIAL PARK AT MILLSAP
MOUNTAIN CONCEPTUAL MASTER PLAN CREATED BY NWA TRAILBLAZERS, CEI
ENGINEERING ASSOCIATES, INC., AND CITY OF FAYETTEVILLE STAFF
WHEREAS, on February 20, 2018, the City Council accepted a generous 50150 matching grant from
the Walton Family Foundation to purchase 288 acres of property west of I-49 on Millsap Mountain to
be "used as parkland for mountain biking and hiking trails and accessory uses", to provide connections
for residents and visitors to Kessler Mountain Regional Park and other parks and City property, and to
preserve the natural scenic beauty of the area; and
WHEREAS, staff from the Mayor's Office, Parks and Recreation Department, Engineering Division, Trail
Coordination Division, and Transportation Department worked with the NWA Trailblazers and CEI
Engineering Associates, Inc. to develop the proposed Conceptual Master Plan of Centennial Park at
Millsap Mountain, which envisions a cycling -activated park with state of the art cyclo-cross and mountain
biking courses; and
WHEREAS, the master plan was unanimously approved by the Parks and Recreation Advisory Board
on May 6, 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and adopts the
Centennial Park at MiIlsap Mountain Conceptual Master Plan created by NWA Trailblazers, CEI
Engineering Associates, Inc. and City of Fayetteville staff, a copy of which is attached to this
Page 1 Printed on 615119
11)
o11/U -19
File Number. 2019-0305
Resolution.
PASSED and APPROVED on 6/4/2019
Attest:
���iHtu�t�ry
Sondra E. Smith, City Clerk Treas pt,,,ERK / T,4141f4,��
qNSN
Wfy� SON`}Co 0*4
Page 2 Printed on 615119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0379
Agenda Date: 8/6/2019 Version: 1 Status: Second Reading
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: B. 1
RZN 19-6666 (119 & 127 S. WEST ST./CANFIELD):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN
19-6666 FOR APPROXIMATELY 0.40 ACRES LOCATED AT 119 AND 127 SOUTH WEST
AVENUE FROM NC, NEIGHBORHOOD CONSERVATION TO MSC, MAIN STREET/CENTER
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of
the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning
Department's Agenda Memo from NC, Neighborhood Conservation to MSC, Main Street/Center.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of
the City of Fayetteville to reflect the zoning change provided in Section 1.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville Staff Review Form
2019-0379
Legistar File ID
7/2/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Garner Stoll 6/14/2019 CITY PLANNING (630)
Submitted By Submitted Date Division / Department
Action Recommendation:
RZN 19-6666: Rezone (119 & 127 S. WEST AVE./CANFIELD, 523): Submitted by CAL CANFIELD for properties located
at 119 & 127 S. WEST AVE. The properties are zoned NC, NEIGHBORHOOD CONSERVATION and contain
approximately 0.40 acres. The request is to rezone the properties to MSC, MAIN STREET/CENTER.
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? No
Budget Adjustment Attached? NA
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Fund
Project Title
Current Budget $ -
Funds Obligated $ -
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
201 0321
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
94ff ARKANSAS
MEETING OF JUL 2, 2019
TO: Mayor, Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Andrew Garner, Planning Director
FROM: Jonathan Curth, Senior Planner
DATE: June 14, 2019
STAFF MEMO
SUBJECT: RZN 19-6666: Re one 119 127 S. EST A E. CANFIELD, 523 : Submitted
by CAL CANFIELD for properties located at 119 & 127 S. WEST AVE. The
properties are zoned NC, NEIGHBORHOOD CONSERVATION and contain
approximately 0.40 acres. The request is to rezone the properties to MSC, MAIN
STREET/CENTER.
RECOMMENDATION:
The Planning Commission and staff recommend approval of an ordinance to rezone the subject
property to MSC, Main Street/Center, as shown in the attached Exhibits `A' and `B'.
BAC GROUND:
The subject properties are located on the west side of West Avenue, between Mountain Street to
the north and South Street to the south. Both properties are developed with single-family
dwellings, built in 1886 and 1916 according to Washington County records. In 2004, the property
was rezoned to NC, Neighborhood Conservation, as a part of the Downtown Master Plan.
Request: The request is to rezone the subject properties at 118 and 127 West Avenue from NC,
Neighborhood Conservation, to MSC, Main Street/Center. The applicant has stated in their
request letter that this rezoning is necessary to expand the development options of the property,
including the potential for an art gallery, office, restaurant, or bar. Although the NC zoning district
does allow UU-12a, Limited Business, which includes small offices, restaurants, and retail as
conditional uses, there is no allowance for bars or similar facilities.
Public Comment: Staff has received public comment in support of the request from the adjacent
property owner to the north.
Land Use Compatibility: A rezoning to MSC will allow for residential and commercial development
that is generally comparable to other housing and businesses in the vicinity. Furthermore, while
the MSC zoning district allows for commercial activities of greater intensity than would generally
be appropriate at this location, the size and terrain of the property can limit the scale of any new
development.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
On the other hand, the Fayetteville Downtown Master Plan and its associated rezoning were
deliberately enacted to preserve pockets of single-family housing that have existed for decades,
and in some cases over a century. In addition to the Mount Nord area along Lafayette Street, the
block of single-family homes that range southward from the subject property along West Avenue
were deliberately zoned NC, Neighborhood Conservation. The Illustrative Master Plan (attached)
indicated preservation of the subject property as two single-family dwellings. A rezoning to MSC
comes with no density requirements, no side setbacks, and a higher building height maximum
than the requirements in an NC district. Coupled with multi -family dwellings and numerous
commercial uses being permitted in the DG zoning district, the requested rezoning has the
potential to dramatically change the character of this portion of downtown.
That said, there are numerous properties in close proximity to the subject address that are not
single-family in use or appearance. Although there are several single-family homes to the north,
the Razorback Greenway Trail passes to the west along the future Cultural Arts Corridor, large
duplexes are being developed to the south, and to the east is the Fayetteville Public Library and
its approximately 100,000 square foot expansion that is under construction. Other uses along
West Avenue vary, including many residential structures that have been modified to house
multiple tenants or businesses. Given the variety of surrounding land uses, staff finds the MSC
zoning would be compatible.
Land Use Plan Analysis: The Downtown Master Plan led to the current zoning that was approved
by City Council with the support of many Downtown residents. This NC zoning seeks to preserve
the existing single-family housing stock in pockets of the downtown area. The Neighborhood
Conservation zoning currently applied to the subject property and those south of it are evidence
of that objective.
The Downtown Master Plan also identified the goal of pursuing redevelopment opportunities along
West Avenue. Classified in the Plan as a "signature connection" in downtown, West Avenue is
called -out as important to the area's pedestrian network with redevelopment needed to fully
leverage amenities like the Frisco Trail, the library, and future Cultural Arts Corridor. The Plan
goes even further by outlining an implementation strategy that involves a policy to "target
properties along West Avenue for infill development." Rezoning the subject property to the
proposed Main Street/Center district can support this goal by allowing for increased housing
opportunities through redevelopment to a greater density or, alternatively, permitting a greater
spectrum of retail and service uses that can serve the neighborhood or greater downtown.
While the goals of infill redevelopment and preservation may often seem at odds, in this instance
they are complementary. Just as the Neighborhood Conservation zoning district was adopted to
preserve the single-family nature of particular areas, so to can the Main Street/Center zoning
district preserve the character of the Fayetteville downtown. Both are designed with build -to -zones
that complement the area's historic growth pattern. Development under either zoning is subject
to the Downtown Design Overlay District's architectural standards. On the balance, staff finds that
the proposed zoning is consistent with the overall goals and policies of the Downtown Master
Plan. Finally, the City Council has recently rezoned similar properties along West Avenue to allow
mixed -use and higher density. These decisions aid staff in recommending that this rezoning is
consistent with the Council's vision for the Downtown Master Plan.
DISCUSSION:
On June 10, 2019, the Planning Commission heard the rezoning request and forwarded the
proposal to City Council with a recommendation for approval by a vote of 9-0-0. In addition to
recommending approval, the Commission also recommends that Council evaluate a design
overlay or broader rezoning in the Cultural Arts Corridor. There was no public comment at the
meeting.
BUDGET STAFF IMPACT:
N/A
Attachments:
• Exhibit A
• Exhibit B
• Planning Commission Staff Report
RZN 19-6666
Close Up View
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Legend
- -+ Planning Area
— — Fayetteville City Limits
Shared Use Paved Trail
Trail (Proposed)
L _� Design Overlay District
Building Footprint
CANFIELD
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MOUNTAIN ST
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Subject Property
MSC
RI-U
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Feet
0 75 150 300 450
1 inch = 200 feet
DG
+11
19-6666
EXHIBIT 'A'
■
SOU'
=NORTH
Zoning Acres
MSC 0.4
Total 0.4
19-6666
EXHIBIT 'B'
SURVEYDESCRIRIION #(/Ct 5", tV6SrAL,1GPVCr
A PART OF BLOCK NUMBERED THIRTY-FIVE (35) OF THE ORIGINAL TOWN PLAT
OF FAYETTEVILLE, ARKANSAS, BEING M ROE PARTICULARLY DESCRIBED AS
FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID BLOCK THIRTY-
FIVE (35), SAID POINT BEING AN EXISTING IRON PIPE; THENCE SOUTH 251.35 FEET
(DEED=252.5 FEET) ALONG THE EAST LINE OF SAID BLOCK THIRTY-FIVE (35) TO A
SET'/2" IRON REBAR FOR THE TRUE POINT OF BEGINNING, SAID POINT BEING THE
POSITION OF A DESTROYED IRON PIPE AS REFERENCED IN SURVEY BOOK "J" AT
PAGE 772; THENCE N89°58'43"W 141.39 FEET TO AN EXISTING IRON ON THE EAST
RIGHT-OF-WAY LINE OF THE ARKANSAS & MISSOURI RAILROAD; THENCE
S03019'42"E 62.52 FEET ALONG SAID RIGHT-OF-WAY LINE TO AN EXISTING IRON;
THENCE LEAVING SAID RIGHT-OF-WAY LINE S89°56'28"E 138.19 FEET TO A SET'/2"
IRON REBAR ON THE EAST LINE OF SAID BLOCK THIRTY-FIVE (35); THENCE
N00023'52"W 62.50 FEET TO THE POINT OF BEGINNING, CONTAINING 0.20 ACRES
(8717.0 SQ.. FT.), MORE OR LESS.
SURVEYDESC"TIONAII—F -7 S> (V&-ST ,2CVEr OF
A PART OF BLOCK NUMBERED THIRTY-FIVE (35) OF THE ORIGINAL TOWN PLAT
OF FAYETTEVILLE, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS
FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID BLOCK THIRTY-
FIVE (35), SAID POINT BEING AN EXISTING IRON PIPE; THENCE SOUTH 251.35 FEET
(DEED=252.5 FEET) ALONG THE EAST LINE OF SAID BLOCK THIRTY-FIVE (35) TO A
SET'/2" IRON REBAR, SAID POINT BEING THE POSITION OF A DESTROYED IRON
PIPE AS REFERENCED IN SURVEY BOOK "J" AT PAGE 772; THENCE S00023'52"E 62.50
iE]"I T O A SET %z" iis-01J REBAk FOR T tM TRUE PORN F OE BEGINNING; THENCE
N89056'28"W 138.19 FEET TO AN EXISTING IRON ON THE EAST RIGHT-OF-WAY LINE
OF THE ARKANSAS & MISSOURI RAILROAD; THENCE S03°19'42"E 62.47 FEET
ALONG SAID RIGHT-OF-WAY LINE TO A SET %2" IRON REBAR; THENCE LEAVING
SAID RIGHT-OF-WAY LINE EAST 135.00 FEET TO AN EXISTING IRON PIPE ON THE
WEST RIGHT-OF-WAY LINE OF WEST AVENUE; THENCE N00°23'52"W 62.23 FEET TO
THE POINT OF BEGINNING, CONTAINING 0.19 ACRES (8468.0 SQ. FT.), MORE OR
LESS.
OWNER: JEAN BESCHAUD
ADDRESS: 119,127 S. WEST AVENUE
FAYETTEVILLE, ARKANSAS
•''� GYS TERc•'.
STATE OF
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O EXISTING IRON PIPE
O SET 1 /2" IRON REBAR.
% EXISTING IRON PIN
4- C'.nKAPI iTFn c nRNFR
CITY OF
FAYETTEVILLE PLANNING COMMISSION MEMO
ARKANSAS
TO: Fayetteville Planning Commission
THRU: Andrew Garner, City Planning Director
FROM: Jonathan Curth, Senior Planner
MEETING DATE: June 10, 2019 Updated with Planning Commission Results
SUBJECT: RZN 19-6666: Re one 119 127 S. EST A E. CANFIELD, 523 :
Submitted by CAL CANFIELD for properties located at 119 & 127 S. WEST
AVE. The properties are zoned NC, NEIGHBORHOOD COMMERCIAL
and contain approximately 0.40 acres. The request is to rezone the
properties to MSC, MAIN STREET CENTER.
RECOMMENDATION:
Staff recommends forwarding RZN 19-6666 to City Council with a recommendation of approval
based on the findings contained in this report.
RECOMMENDED MOTION:
"I move to forward RZN 19-6666 to City Council with a recommendation for approval."
BAC GROUND:
The subject properties are located on the west side of West Avenue, between Mountain Street to
the north and South Street to the south. Both properties are developed with single-family
dwellings, built in 1886 and 1916 according to Washington County records. In 2004, the property
was rezoned to NC, Neighborhood Conservation, as a part of the Downtown Master Plan.
Surrounding land use and zoning is depicted in Table 1.
Table 1
Surrounding Land Use and Zoning
Direction
Land Use
Zoning
North
Single-family Residential
NC, Neighborhood Conservation
South
Single-family Residential
RI-U, Residential Intermediate, Urban
East
Fayetteville Public Library
MSC, Main Street Center;
DG, Downtown General
West
Razorback Greenway
P-1, Institutional
Request: The request is to rezone the subject properties at 118 and 127 West Avenue from NC,
Neighborhood Conservation, to MSC, Main Street Center. The applicant has stated in their
request letter that this rezoning is necessary to expand the development options of the property,
including the potential for an art gallery, office, restaurant, or bar. Although the NC zoning district
does allow UU-12a, Limited Business, which includes small offices, restaurants, and retail as
conditional uses, there is no allowance for bars or similar facilities.
Public Comment: Staff has received no public comment regarding the request.
Planning Commission
June 10, 2019
Agenda Item 12
19-6666 Canfield
Page 1 of 15
INFRASTRUCTURE:
Streets: Both parcels within the subject property have access to South West Avenue, a
Master Street Plan -designated ST-45 street. South West Avenue is partially -
improved with on -street parking in front of both parcels, but inadequate sidewalk
width and without street trees do not meet the Master Street Plan minimums. Any
street improvements required in this area will be determined at the time of
development proposal.
ater: Public water is available to the site. A 6-inch water main runs along the West
Avenue right-of-way.
Sewer: Public sanitary sewer is available to the site. A 8-inch sanitary sewer main runs
along the West Avenue right-of-way.
Drainage: Any additional improvements or requirements for drainage would be determined
at the time of development. No portion of the subject property lies within a FEMA
designated 100-year floodplain, a Streamside Protection Zone, or the Hillside -
Hilltop Overlay District (HHOD). Additional, no hydric soils are present on this
site.
Fire: The Fire Department has noted that the subject properties are protected by
Station 1, located at 303 West Center Street, with an anticipated response time
of approximately 3 minutes. This is below the 6 minute response time goal of the
Fayetteville Fire Department.
Police: The Police Department did not express any concerns with this request.
CIT PLAN 2030 FUTURE LAND USE PLAN: City Plan 2030 Future Land Use Map designates
the properties as part of a Complete Neighborhood Plan Area associated with the Fayetteville
Downtown Master Plan.
FINDINGS OF THE STAFF
A determination of the degree to which the proposed zoning is consistent with land use
planning objectives, principles, and policies and with land use and zoning plans.
Finding: In staff s opinion, the re uested re oning is generally consistent and
compatible with both current land use and City land use plans.
Land Use Compatibility: A re oning to MSC will allow for residential and
commercial development that is generally comparable to other housing and
businesses in the vicinity. Furthermore, while the MSC oning district allows
for commercial activities of greater intensity than would generally be
appropriate at this location, the si a and terrain of the property can limit the
scale of any new development.
On the other hand, the Fayetteville Downtown Master Plan and its associated
re oning were deliberately enacted to preserve pockets of single-family
housing that have existed for decades, and in some cases over a century. In
addition to the Mount Nord area along Lafayette Street, the block of single-
G:\ETC\Development Services Review\2019\Development Services\19-6666 RZN
119 & 127 S. West Ave. (Canfield) 523\03 Planning Commission\6-10-2019 Planning Commission
June 10, 2019
Agenda Item 12
19-6666 Canfield
Page 2 of 15
family homes that range southward from the sub ect property along est
Avenue were deliberately oned NC, Neighborhood Conservation. The
Illustrative Master Plan attached indicated preservation of the sub ect
property as two single-family dwellings. A re oning to MSC comes with no
density re uirements, no side setbacks, and a higher building height
maximum than the re uirements in an NC district. Coupled with multi -family
dwellings and numerous commercial uses being permitted in the DG oning
district, the re uested re oning has the potential to dramatically change the
character of this portion of downtown.
That said, there are numerous properties in close proximity to the sub ect
address that are not single-family in use or appearance. Although there are
several single-family homes to the north, the Ra orback Greenway Trail
passes to the west along the future Cultural Arts Corridor, large duplexes
are being developed to the south, and to the east is the Fayetteville Public
Library and its approximately 100,000 s uare foot expansion that is under
construction. Other uses along est Avenue vary, including many
residential structures that have been modified to house multiple tenants or
businesses. Given the variety of surrounding land uses, staff finds the MSC
oning would be compatible.
Land Use Plan Analysis: The Downtown Master Plan led to the current
oning that was approved by City Council with the support of many
Downtown residents. This NC oning seeks to preserve the existing single-
family housing stock in pockets of the downtown area. The Neighborhood
Conservation oning currently applied to the sub ect property and those
south of it are evidence of that ob ective.
The Downtown Master Plan also identified the goal of pursuing
redevelopment opportunities along est Avenue. Classified in the Plan as a
signature connection in downtown, est Avenue is called -out as
important to the area s pedestrian network with redevelopment needed to
fully leverage amenities like the Frisco Trail, the library, and future Cultural
Arts Corridor. The Plan goes even further by outlining an implementation
strategy that involves a policy to target properties along est Avenue for
infill development. Re oning the sub ect property to the proposed Main
Street Center district can support this goal by allowing for increased
housing opportunities through redevelopment to a greater density or,
alternatively, permitting a greater spectrum of retail and service uses that
can serve the neighborhood or greater downtown.
hile the goals of infill redevelopment and preservation may often seem at
odds, in this instance they are complementary. Just as the Neighborhood
Conservation oning district was adopted to preserve the single-family
nature of particular areas, so to can the Main Street Center oning district
preserve the character of the Fayetteville downtown. Both are designed with
build -to- ones that complement the area s historic growth pattern.
Development under either oning is sub ect to the Downtown Design Overlay
Districts architectural standards. On the balance, staff finds that the
proposed oning is consistent with the overall goals and policies of the
Downtown Master Plan. Finally, the City Council has recently re oned similar
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Page 3 of 15
properties along est Avenue to allow mixed -use and higher density. These
decisions aid staff in recommending that this re oning is consistent with the
Council s vision for the Downtown Master Plan.
2. A determination of whether the proposed zoning is justified and/or needed at the time the
rezoning is proposed.
Finding: Based on the applicants submittal, the re oning is ustified and needed to
enhance the development opportunities for the sub ect property. The
existing Neighborhood Conservation oning only permits development of
the property with single-family dwellings, accessory dwellings, and City-
wide uses by -right. All other uses allowed in the district, including but not
limited to 2- and 3-family dwellings, offices, and limited businesses are only
permitted with the approval of a conditional use permit. The applicant feels
that a re oning to Main Street Center will positively address the goals of City
Plan 2030. Staff agrees, finding that despite the conditional use permit
process provision of detail that can assure compatibility, this may not be
necessary given the wide variety of existing and potential uses and
intensities in close proximity to the site.
3. A determination as to whether the proposed zoning would create or appreciably increase
traffic danger and congestion.
Finding: The sub ect property has access to est Avenue, which was classified
during the Downtown Master Plan process as ST 45. This classification
includes two lanes for traffic movement and one for on -street parking in
addition to tree wells and sidewalks. Given this, a re oning of the property
to Main Street Center, with its lack of density re uirements, has the potential
to increase traffic in this area as the site develops. However, given the small
si a of the property, any increase in vehicular trips in the area will likely not
appreciably increase traffic danger or congestion.
4. A determination as to whether the proposed zoning would alter the population density and
thereby undesirably increase the load on public services including schools, water, and
sewer facilities.
Finding: The MSC oning district includes no density limitation, as compared to the
10 units per acre of the existing NC oning district. Despite this, and with
due consideration for site constraints such as the si a of the property and
the 15 to 25 slope along the western third of both parcels, staff does not
anticipate an undesirable increase in potential impact on City or Fayetteville
Public Schools facilities.
5. If there are reasons why the proposed zoning should not be approved in view of
considerations under b (1) through (4) above, a determination as to whether the proposed
zoning is justified and/or necessitated by peculiar circumstances such as:
a. It would be impractical to use the land for any of the uses permitted
under its existing zoning classifications;
b. There are extenuating circumstances which justify the rezoning even
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Agenda Item 12
19-6666 Canfield
Page 4 of 15
though there are reasons under b (1) through (4) above why the
proposed zoning is not desirable.
Finding: N A
RECOMMENDATION: Planning staff recommends forwarding RZN 19-6666 to the City
Council with a recommendation for approval.
PLANNING COMMISSION ACTION: Re uired ES
Date: June 10, 2019 O Tabled xO Forwarded O Denied
I Motion: Hoffman
Second:Johnson
9-0-0, recommending in favor and also recommending the City Council evaluate a
ote: design overlay district and or a broader re oning in the Cultural Arts Corridor.
BUDGET STAFF IMPACT:
None
Attachments:
• Unified Development Code:
o §161.27 — MSC, Main Street/Center
o §161.29 - NC, Neighborhood Conservation
• Request letter
• Downtown Illustrated Plan Exhibit
• One Mile Map
• Close-up Map
• Current Land Use Map
• Future Land Use Map
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Agenda Item 12
19-6666 Canfield
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161.27 - Main Street Center
(A) Purpose. A greater range of uses is expected and encouraged in the Main Street/Center. The Center is more
spatially compact and is more likely to have some attached buildings than Downtown General or Neighborhood
Conservation. Multi -story buildings in the Center are well -suited to accommodate a mix of uses, such as
apartments or offices above shops. Lofts, live/work units, and buildings designed for changing uses over time are
appropriate for the Main Street/Center. The Center is within walking distance of the surrounding, primarily
residential areas. For the purposes of Chapter 96: Noise Control, the Main Street/Center district is a commercial
zone.
(B) Uses.
(1) Permitted uses.
Unit 1
City-wide uses by right
Unit 4
Cultural and recreational facilities
Unit 5
Government facilities
Unit 8
Single-family dwellings
Unit 9
Two-family dwellings
Unit 10
Unit 13
Unit 14
Three (3) and four (4) family dwellings
Eating places
Hotel, motel, and amusement facilities
Unit 16
Shopping goods
Unit 17
Transportation trades and services
Unit 19
Commercial recreation, small sites
Unit 24
Home occupations
Unit 25
Offices, studios, and related services
Unit 26
Multi -family dwellings
Unit 34
Liquor stores
Unit 41
Accessory dwellings
Unit 44
Cluster Housing Development
Unit 45
Small scale production
Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need
approval when combined with pre -approved uses.
(2) Conditional Uses.
Unit 2
Unit 3
City-wide uses by conditional use permit
Public protection and utility facilities
Unit
Gasoline service stations and drive-in/drive
Unit
Center for collecting recyclable materials
Unit
Dance halls
Unit
Outdoor music establishments
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Agenda Item 12
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Unit Wireless communication facilities
Unit Sidewalk Cafes
Unit Clean technologies
(C) Density. None.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
Dwelling (all unit types) 18 feet
(2) Lot Area Minimum. None.
(E) Setback Regulations.
A build -to zone that is located
Front
between the front property line and a
line 25 feet from the front property
line.
Side
� None
Rear
5 feet
Rear, from
center line of
12 feet
an alley
(F) Minimum Buildable Street Frontage. 75% of lot width.
(G) Building Height Regulations.
Building Height Maximum 5 stories/7 stories
A building or a portion of a building that is located between 0 and 15 feet from the front property line or any
master street plan right-of-way line shall have a maximum height of five (5) stories. A building or a portion of a
building that is located greater than 15 feet from the master street plan right-of-way line shall have a maximum
height of seven (7) stories.
(Ord. No. 5028, 6-19-07; Ord. No. 5029, 6-19-07; Ord. No. 5042, 8-07-07; Ord. No. 5195, 11-6-08; Ord. No. 5312, 4-
20-10; Ord. No. 5339, 8-3-10; Ord. No. 5462, 12-6-11; Ord. No. 5592, 6-18-13; Ord. No. 5664, 2-18-14; Ord. No.
5735, 1-20-15; Ord. No. 5800 , § 1(Exh. A), 10-6-15; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §§ 5, 7-9, 1-17-
17; Ord. No. 6015 , §1(Exh. A), 11-21-17)
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Agenda Item 12
19-6666 Canfield
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161.29 - Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other zones.
Although Neighborhood Conservation is the most purely residential zone, it can have some mix of uses, such as
civic buildings. Neighborhood Conservation serves to promote and protect neighborhood character. For the
purposes of Chapter 96: Noise Control, the Neighborhood Conservation district is a residential zone.
(B) Uses.
(1) Permitted Uses.
Unit 1
City-wide uses by right
Unit 8
Single-family dwellings
Unit 41
Accessory dwellings
(2) Conditional Uses.
Unit 2
City-wide uses by conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 9
Two (2) family dwellings
Unit 10
Three (3) and four (4) family dwellings
Unit 12a
Limited business*
Unit 24
Home occupations
Unit 25
Unit 28
Unit 36
Offices, studios, and related services
Center for collecting recyclable materials
Wireless communication facilities
Unit 44 Cluster Housing Development
(C) Density. Ten (10) Units Per Acre.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
Single Family 1 40 feet
Two Family 1 80 feet
Three Family 1 90 feet
(2) Lot Area Minimum. 4,000 square feet
(E) Setback Regulations.
A build -to zone that is located
Front between the front property line and a
line 25 feet from the front property
line.
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June 10, 2019
Agenda Item 12
19-6666 Canfield
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Side 5 feet
Rear 5 feet
Rear, from
center line of 12 feet
an alley
(F) Building Height Regulations.
Building Height Maximum 3 stories
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Agenda Item 12
19-6666 Canfield
Page 9 of 15
REZONING 119 127 S. est avenue Statement of Compatibility
This rezoning request is being made in the interest of adding options for the property owner. Currently
zoned NC — Neighborhood Conservation, this ensures the existing character and fabric of the
neighborhood is maintained. Our request does not seek to change that in spirit, but to reinforce it. By
allowing uses that can operate in a residential type of setting and structure, are compatible with and
complimentary to residential uses, yet are not residences. Some examples would be small professional
offices, studios, live/work units, biking and trail -related services and food and beverage options.
Our `Requested Zoning District' for the purposes of this submittal has been defined as `MSC' Main
Street/Center. On first glance that seems to fit. But it is possible to have a district that supports more
diversity by allowing uses compatible with and complimentary to residential uses, and found in that MSC
district, while maintaining the desirable character and fabric of the existing streetscape in keeping with the
spirit of the NC district. The problem is that I'm not sure that district currently exists in our playbook.
The activity levels on this portion of West avenue are currently high and only going to increase with the
current development of both the library and the Arts Corridor along the bike trail. The existing residential
character of the neighborhood is desirable to maintain. The people who live in this area do so expecting a
dynamic, active, urban experience and thus want services they can access quickly and easily without
involving vehicular travel. Could this possibly be addressed by merely expanding the Use by Right
category in the NC district? This would ensure the preservation of the current residential character and
feel of the street while acknowledging the use and activity levels here are more in keeping with a district
allowing opportunity for a more diverse mix of uses.
As with any district aiming to provide a diverse mix of services and activities, it is reasonable to assume
that the potential for conflict is always there. That is why we have these codes, ordinances and
regulations to ensure that opportunity for those conflicts to arise is minimal. Our zoning regulations have
become quite thorough and well thought-out here in Fayetteville because they are constantly evolving
and becoming more specialized and defined as our community grows and its wants and needs are further
defined and addressed. This portion of West avenue does represent a last remaining vestige of the
character and feel of the old town of Fayetteville as it was. And it is important that we preserve that. But
there is no reason we cannot maintain that aspect of this area while simultaneously expanding the
possibilities and opportunities available to the property owner by expanding the list of allowable uses.
As both a property owner in this community and a licensed Architect in the State of Arkansas, I thank you
for the opportunity to bring this matter before the Commission for your consideration.
W. Cal Canfield
Planning Commission
June 10, 2019
Agenda Item 12
19-6666 Canfield
Page 10 of 15
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Agenda Item 12
19-6666 Canfield
Page 12 of 15
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Planning Commission
10, 2019
Agenda Item 12
19-6666 Canfield
Page 13 of 15
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Agenda Item 12
19-6666 Canfield
Page 14 of 15
RZN 19-6666
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Agenda Item 12
19-6666 Canfield
Page 15 of 15
41
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY
TO: Mayor Jordan
City Council
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
CC: Don Marr, Chief of Staff Jodi Batker
Garner Stoll, Development Services Director Paralegal
Andrew Garner, Planning Director
Blake Pennington, Assistant City Attorney
FROM: Kit Williams, City AttorneyC
DATE: July 23, 2019
RE: Bill of Assurance from William Canfield
Mr. Canfield has supplied my office with his signed and notarized Bill of
Assurance (attached) for his requested rezoning from Neighborhood Conservation to
Main Street/Center. As you can see, Mr. Canfield limited his property in two ways by
his offered Bill of Assurance. He first stated that:
"(t)he Height of structures shall be limited to 3-story maximum in the established
25' Build -to Zone as measured from the top of curb. The buildable area outside of said
Build -to Zone shall allow the construction of additional stories, but the height of any
portion of the building cannot exceed the maximum height established by the portion of
the development within the 25' Build -to Zone."
Thus, as the land slopes down toward the multiuse trail and creek, an additional
story or two can be added as long as the height of the structure as measured from the
curb does not surpass the height of the structure within the build -to zone. When I pointed
out to Mr. Canfield the potentially incompatible uses for his neighbors allowed in Main
Street/Center for Use Unit 17 Transportation Trades and Services such as automotive sales,
car washes, used car lots, body shops and garages, etc., he agreed that he did not want
such uses for his property and expressly excluded all such uses if his property is rezoned
to Main Street/ Center.
We will need to amend the rezoning ordinance at the next meeting to make it
reliant upon Mr. Canfield's proposed Bill of Assurance if the rezoning is approved by the
City Council.
BILL OF ASSURANCE
FOR THE CITY OF FAYETTEVILLE, ARKANSAS
In order to attempt to obtain approval of a request for a zoning reclassification,
the owner, developer, or buyer of this property, (hereinafter "Petitioner")
Willigm C. Canfield . hereby voluntarily offers this Bill of Assurance and enters into
this binding agreement and contract with the City of Fayetteville, Arkansas.
The Petitioner expressly grants to the City of Fayetteville the right to enforce
any and all of the terms of this Bill of Assurance in the Circuit Court of Washington
County and agrees that if Petitioner or Petitioner's heirs, assigns, or successors violate
any term of this Bill of Assurance, substantial irreparable damage justifying
injunctive relief has been done to the citizens and City of Fayetteville, Arkansas. The
Petitioner acknowledges that the Fayetteville Planning Commission and the Fayetteville
City Council will reasonable rely upon all of the terms and conditions within this Bill of
Assurance in considering whether to approve Petitioner's rezoning request.
Petitioner hereby voluntarily offers assurances that Petitioner and Petitioner's
property shall be restricted as follows IF Petitioner's rezoning is approved by the
Fayetteville City Council.
1. The use of Petitioner's property shall be limited to
Only those limitations and restrictions as sgt f
Qrth under the new Zoning Qassificatioit -MSC
2. Other restrictions including number and type of structures upon the property
are limited to
Only those limitations and restrictions as set forth under the neyy Zoning „Cla5sifcation
with the following excen#ions;
Exception #1 - Height of structures shall be limited to 3.§tgry maximum „in.the established 25'
Build -to T ae measured r 2 the toi3 of curb The buildable area outside of said Build -to
.Zone shall allow the construction of additional stories, btit the height of any portion of the
building cannot exceed the maximum height established by the gnrtion of the development
within that 25' Build -to Zone.
Exception #2 - To Exclwd-_Use Unit 17 - Transportation Trades and�Smices in its gntirety
3. Specific activities will not be allowed upon petitioner's property include
?nly those liniitatious wad—re5tri-cdons as set_fartli_tinder the new Zoning Classification - Mi SC
4. (Any other terms or conditions) none
5. Petitioner specifically agrees that all such restrictions and terms shall run with
the land and bind all future owners unless and until specifically released by Resolution
of the Fayetteville City Council. This Bill of Assurance shall be filed for record in the
Washington County Circuit Clerk's Office after Petitioner's rezoning is effective and
shall be noted on any Final Plat or Large Scale Development which includes some or all
of Petitioner's property.
IN WITNESS WHEREOF and in a reeme t with all the terms and conditions
stated above, I, 1 �'A �.15r14I�� �� , as the owner, developer
or buyer (Petitioner) voluntarily offer all such assurances and sign my name below.
-7j?,37jZV/j
Date
Signature
NOTARY OATH
STATE OF ARKANSAS }
COUNTY OF WASHINGTON }
And now on this the Z J da,
i I V\- a Notary
swore or affirmed that he/she agreed
signed his/her name above.
NOTA Y PUBLICO
My Commission Expires:
n-10 L
r of �k4 f 2019, appeared before me,
Public, and of er being placed upon his/her oath
with the terms of the above Bill of Assurance and
F
CIAL7ARKANSAS
LEY BLICGTOSION N E,X
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0415
Agenda Date: 8/6/2019 Version: 1 Status: First Reading
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: B. 2
AMEND §161.29 NEIGHBORHOOD CONSERVATION:
AN ORDINANCE TO AMEND § 161.29 NEIGHBORHOOD CONSERVATION OF THE
FAYETTEVILLE UNIFIED DEVELOPMENT CODE TO CHANGE THE LOT WIDTH MINIMUM
FOR ALL DWELLING TYPES TO 40 FEET
WHEREAS, § 161.29 Neighborhood Conservation provides for varying lot width minimums for single
family, two family, and three family dwellings; and
WHEREAS, reducing the lot width minimums for two and three family dwellings will mitigate the potential
negative impacts of varying lot widths and will encourage attached and single family dwellings to be similar scale
in neighborhoods, which is consistent with Goal 1 of City Plan 2030 to prioritize appropriate infill development.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals subsection (D)(1) of
§161.29 Neighborhood Conservation and enacts a new subsection (D)(1) as follows:
"(1) Lot Width Minimum
All dwelling types 40 feet"
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Garner Stoll
Submitted By
City of Fayetteville Staff Review Form
2019-0415
Legistar File ID
7/16/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/28/2019 CITY PLANNING (630)
Submitted Date Division / Department
Action Recommendation:
ADM 19-6725 Administrative Item (Amend UDC chapter 161.29: NC, Neighborhood Conservation): Submitted by
the City Planning Division for revisions to UDC Chapter 161.29. The proposed code changes would modify the lot
width of the NC, Neighborhood Conservation zoning district.
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? No
Budget Adjustment Attached? NA
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
$
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUL 16, 2019
TO: Mayor; Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
FROM: Andrew Garner, City Planning Director
DATE: June 28, 2019
CITY COUNCIL MEMO
SUBJECT: ADM 19-6725 Administrative Item Amend UDC chapter 161.29: NC,
Neighborhood Conservation : Submitted by the City Planning Division for
revisions to UDC Chapter 161.29. The proposed code changes would modify the
lot width of the NC, Neighborhood Conservation zoning district.
RECOMMENDATION:
Staff and the Planning Commission recommend approval of the proposed code change.
BAC GROUND:
The NC, Neighborhood Conservation zoning district has much larger lot width for attached
dwellings than single family detached. This criteria can lead to attached dwellings being wider,
taller, and having obviously more parking than single family. The larger lot width encourages
developers of smaller, attached dwellings to rezone NC property to a higher tier district with a
narrower lot width. However, these higher tier re -zonings in the midst of NC districts allow
development that may be out of scale and context with surrounding dwellings. Districts with the
same lot width across dwelling types allow attached dwelling to be built on a similar scale as a
single family dwelling. The disparity of NC lot width discourages development of missing middle
housing 1.
The City Planning Division has drafted code changes to modify the lot width for all dwellings types
in the NC district to be the same as single family. The changes are intended to mitigate negative
impacts of varying lot widths, and encourage attached and single family dwellings to be similar
scale in neighborhoods, consistent with Goal 1 of City Plan 2030 to prioritize appropriate infill
development. This is potentially the first of multiple code changes implementing Goal 1. Future
code amendments may address design standards and permitted/conditional uses to further the
goal of scalable residential buildings in a variety of unit types.
'Missing Middle Housing is a range of multi -unit or clustered housing types — compatible in scale with detached
single family homes — that help meet the growing demand for walkable urban living.
Source: https:Ilmissingmiddlehousing.com
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Request: Staff requests that the City Council amend Fayetteville Unified Development Code
Chapter 161.29, Neighborhood Conservation. The code changes are described above and shown
in the attached strikeout -highlight and clean versions of the code.
DISCUSSION:
At the June 24, 2019 Planning Commission meeting, this item was unanimously forwarded with
a recommendation for approval.
BUDGET STAFF IMPACT:
N/A
Attachments:
Proposed code changes shown in strikeout and clean version
Planning Commission staff report
ADM 19-6725 Code Changes in Strikeout -Highlight
161.29 - Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation
zone has the least activity and a lower
density than the other zones. Although
Neighborhood Conservation is the most
purely residential zone, it can have some
mix of uses, such as civic buildings.
Neighborhood Conservation serves to
promote and protect neighborhood
character. For the purposes of Chapter 96:
Noise Control, the Neighborhood
Conservation district is a residential zone.
(B) Uses.
(1) Permitted Uses.
Unit 1 City-wide uses by right
Unit 8 Single-family dwellings
Unit 41 Accessory dwellings
(2) Conditional Uses.
Unit 2 City-wide uses by conditional use
permit
Unit 3 1 Public protection and utility facilities
Unit 4 1 Cultural and recreational facilities
Unit 9 1 Two (2) family dwellings
Unit 10 Three (3) and four (4) family
dwellings
Unit Limited business*
12a
Unit 24 Home occupations
Unit 25 Offices, studios, and related services
I _
Unit 28 Center for collecting recyclable
materials
Unit 36 Wireless communication facilities
Unit 44 Cluster Housing Development
(C) Density. Ten (10) Units Per Acre.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
SingleFamily All dwelling types 40 feet
Two Family
(2) Lot Area Minimum. 4,000 square feet
(E) Setback Regulations.
A build -to zone that is located
between the front property line
Front
and a line 25 feet from the front
property line.
Side
5 feet
Rear
F 5 feet
Rear, from
center line
12 feet
of an alley
(F) Building Height Regulations.
Building Height Maximum 3 stories
Planning Commission
June 24, 2019
Agenda Item 9
19-6725 UDC Ch 161.29
Page 3 of 4
ADM 19-6725 Code Changes Clean Version
161.29 - Neighborhood Conservation
Unit 36 Wireless communication facilities
(A) Purpose. The Neighborhood Conservation
zone has the least activity and a lower
Unit 44 Cluster Housing Development
density than the other zones. Although
Neighborhood Conservation is the most
purely residential zone, it can have some
mix of uses, such as civic buildings.
Neighborhood Conservation serves to
promote and protect neighborhood
(C) Density. Ten (10) Units Per Acre.
character. For the purposes of Chapter 96:
Noise Control, the Neighborhood
(D) Bulk and Area Regulations.
Conservation district is a residential zone.
(1) Lot Width Minimum.
(B) Uses.
All dwelling types 40 feet
(1) Permitted Uses.
Unit 1 City-wide uses by right
(2) Lot Area Minimum. 4,000 square feet
(E) Setback Regulations.
Unit 8 Single-family dwellings
A build -to zone that is located
Unit 41 F__Accessory dwellings
Front between the front property line
and a line 25 feet from the front
property line
(2) Conditional Uses.
Unit 2 City-wide uses by conditional use
permit
Unit 3 1 Public protection and utility facilities
Unit 4 1 Cultural and recreational facilities
Unit 9 1 Two (2) family dwellings
Unit 10 Three (3) and four (4) family
dwellings
Unit Limited business*
12a
Unit 24 Home occupations
Unit 25 Offices, studios, and related services
I _
Unit 28 Center for collecting recyclable
materials
Side 5 feet
Rear 5 feet
Rear, from
center line 12 feet
of an alley
(F) Building Height Regulations.
Building Height Maximum 3 stories
Planning Commission
June 24, 2019
Agenda Item 9
19-6725 UDC Ch 161.29
Page 4 of 4
CITY OF
FAYETTEVILLE
ARKANSAS
PLANNING COMMISSION MEMO
TO: City of Fayetteville Planning Commission
FROM: Andrew Garner, City Planning Director
MEETING DATE: June 24, 2019 (Updated with Planning Commission results)
SUBJECT: 19-6725 Administrative Item Amend UDC chapter 161.29: NC,
Neighborhood Conservation : Submitted by the City Planning Division
for revisions to UDC Chapter 161.29. The proposed code changes would
modify the lot width of the NC, Neighborhood Conservation zoning district.
RECOMMENDATION:
Staff recommends forwarding the proposed code change to the City Council with a
recommendation for approval.
RECOMMENDED MOTION:
"I move to forward ADM 19-6725 to the City Council with a recommendation for approval."
BAC GROUND:
The NC, Neighborhood Conservation zoning district has much larger lot width for attached
dwellings than single family detached. This criteria can lead to attached dwellings being wider,
taller, and having obviously more parking than single family. The larger lot width encourages
developers of smaller, attached dwellings to rezone NC property to a higher tier district with a
narrower lot width. However, these higher tier re -zonings in the midst of NC districts allow
development that may be out of scale and context with surrounding dwellings. Districts with the
same lot width across dwelling types allow attached dwelling to be built on a similar scale as a
single family dwelling. The disparity of NC lot width discourages development of missing middle
housing 1.
DISCUSSION:
The City Planning Division has drafted code changes to modify the lot width for all dwellings types
in the NC district to be the same as single family. The changes are intended to mitigate negative
impacts of varying lot widths, and encourage attached and single family dwellings to be similar
scale in neighborhoods, consistent with Goal 1 of City Plan 2030 to prioritize appropriate infill
development. This is potentially the first of multiple code changes implementing Goal 1. Future
'Missing Middle Housing is a range of multi -unit or clustered housing types — compatible in scale with detached
single family homes — that help meet the growing demand for walkable urban living.
Source: https:llmissingmiddlehousing.com
Mailing Address: Planning Commission
113 W. Mountain Street www.fayetteville-aM044, 2019
Fayetteville, AR 72701 Agenda Item 9
19-6725 UDC Ch 161.29
Page 1 of 4
code amendments may address design standards and permitted/conditional uses to further the
goal of scalable residential buildings in a variety of unit types.
Request: Staff requests that the City Council amend Fayetteville Unified Development Code
Chapter 161.29, Neighborhood Conservation. The code changes are described above and shown
in the attached strikeout -highlight and clean versions of the code.
RECOMMENDATION:
Staff recommends that the Planning Commission forward the proposed code changes to
the City Council with a recommendation for approval.
Planning Commission Action: ❑ Approved 0 Forwarded O Denied
Meeting Date: June 24, 2019
Motion: Belden
Second: Johnson
ote:
8-0-0
BUDGET STAFF IMPACT:
N/A
Attachments:
Proposed code changes shown in strikeout and clean version
Planning Commission
G:\ETC\Development Services Review\2019\Development Services\19-6725 ADM UDC Ch. 161.29 Amend. June 24, 2019
(NC Zoning)\03 Planning Commission\06-24-2019\Comments and Redlines Agenda Item 9
19-6725 UDC Ch 161.29
Page 2 of 4
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor; Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Andrew Garner, City Planning Director
FROM: Jonathan Curth, Senior Planner
DATE: July 19, 2019
CITY COUNCIL MEMO
SUBJECT: History of the NC, Neighborhood Conservation, Zoning District
At the July 16, 2019 City Council meeting, staff presented a text amendment to revise the NC,
Neighborhood Conservation, zoning district so that the minimum lot width requirement for all
dwelling types is 40-foot. During the amendment's discussion, Councilmember Petty requested
additional detail about the history of the NC zoning district, particularly as it pertains to uses.
In summary, the authors of the Downtown Master Plan, Dover, Kohl, & Partners, proposed the
NC zoning district with single- and two-family dwellings permitted by -right with 40-foot lot widths
for all uses. The district was adopted in 2006 allowing both uses by -right, but requiring 40, 50,
and 60-foot lot widths for single-, two-, and three-family dwellings respectively. In 2010, lot
widths were increased to 40, 80, and 90 feet. Following repeated offerings of bills of assurance
to prohibit 2-family dwellings for NC rezoning requests outside the City's core, the district was
revised to make two-family dwellings permitted by conditional.
Attachments:
Summary of NC, Neighborhood Conservation's ordinance history
Ordinances:
o Draft Ordinance
o Ordinance 4930: Adoption
o Ordinance 5312: Lot Width Revision
o Ordinance 5592: Unit 9, Two-family Dwellings
o Current Ordinance
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
History of the NC, Neighborhood Conservation, Zoning District
Developed in association with the Downtown Neighborhood Master Plan
History to adoption:
April 30, 2004- Draft zoning district proposed (attached)
• Lot width: 40-foot for all building types
• Density: 4 units per acre
• Lot area minimum: None
• Setbacks: Reduced when like uses are adjacent
• Notable permitted Uses:
o Unit 8 (Single-family Dwellings)
o Unit 9 (Two-family Dwellings)
o Unit 24 (Home Occupations)
July 12, 2006- Presented to Council as described above, except:
• Lot width: 40-foot for all building types
• Density: None
• Removing the following from permitted uses:
o Unit 3 (Public Protection and Utility Facilities)
o Unit 24 (Home Occupations)
• Adding the following as conditional uses:
o Unit 3 (Public Protection and Utility Facilities)
o Unit 10 (3-family Dwellings)
o Unit 12 (Offices, Studios, and related services; now classified as Unit 25)
o Unit 13 (Eating Places)
o Unit 15 (Neighborhood Shopping Goods)
o Unit 24 (Home Occupations)
o Unit 25 (Professional Services)
September 22, 2006- Revised and presented to Council (as adopted Oct. 2006; Ord 4930):
• Lot width:
0 40-foot for Single-family
0 50-foot for 2-family
0 60-foot for 3-family
• Density: 10 units per acre
• Lot area minimum: 4,000 square feet
• Removing the following from permitted uses:
o Unit 4 (Cultural and Recreational Facilities)
o Unit 5 (Government Facilities)
• Adding the following as conditional uses:
o Unit 4 (Cultural and Recreational Facilities)
• Removing the following from conditional uses:
o Unit 13 (Eating Places)
o Unit 15 (Neighborhood Shopping Goods)
History since adoption:
Ordinance 5128 04-15-2008 : Unit 41, Accessory Dwelling Units added as a permitted use.
Ordinance 5312 04-20-2010 : Creation of new form -based zoning districts and modification of
existing form -based zoning districts.
• Lot width:
0 40-foot for Single-family
0 80-foot for 2-family
0 90-foot for 3-family
• Setbacks:
o Streamlined to apply setbacks uniformly, regardless of use
Ordinance 5462 12-06-2011 : Unit 44, Cottage Housing Development, added as a conditional
use
Ordinance 5592 06-18-2013 : Clarification, and amendment of urban zoning districts
standards to provide clarification
• Minimum Buildable Street Frontage: Removed
• Removing the following from permitted uses:
o Unit 9 (Two-family Dwellings)
• Adding the following as conditional uses:
o Unit 9 (Two-family Dwellings)
Ordinance 5664 02-18-2014 : Unit 44, Cottage Housing Development, added as a conditional
use following clerical error
Ordinance 5800 10-06-2015 : NC section number revised with amendment to add RSF-18
zoning district.
Ordinance 5921 11-01-2016 : Unit 44 renamed "Cluster" Housing Development.
Ordinance 5945 01-17-2017 : NC section number revised with amendment to add RI-U and
NS-G zoning districts.
Ordinance 6015 11-21-2017 : NC section revised with amendment to change building height
restrictions from feet to stories.
TITLE XV UNIFIED DEVELOPMENT CODE
(c) Density. Unit 8 Single-family dwellings
_ ! Unit 9 Two-family dwellin s
Residential units per acre 416 2 i _ Unit 24 Home occupations
(d) Bulk and area regulations. (2) Conditional uses.
(1) Lot width minimum.
Unit 2
City-wide uses by conditional use ermrt
Unit 28
Center for collecting rec ctable materials
Dwelling(all unit types) 18 ft.
Unit 36
,
Wireless communication Facilities
(2) Lot area minimum. None.
(e) Setback regulations.
Front
The principal fagade of a
building shall be built within
a build -to zone that is
located between a line 5
feet from the front property
line and a line 20 ft. from
the front property line.
Side, facing street
5 ft.
Side. internal
None
Rear, without easement
5 ft.
or alley
Rear, from center line of
12 ft.
an easement or alley
Note: If the Regulating Plan shows an
alley along the rear, side, or across a
property line, adjustments to setbacks
might be necessary. See Section
161.26(C)(3)-(8).
(f) Minimum buildable street frontage.
50% of lot width.
(g) Height regulations. Minimum height
is 1 story. Maximum height is 4 stories.
(4) Neighborhood Conservation.
(a) Purpose. The Neighborhood
Conservation transect zone has
the least activity and a lower
density than the other transect
zones. Although Neighborhood
Conservation is the most purely
residential transect zone, it can
have some mix of uses, such as
civic buildings. Neighborhood
Conservation serves to promote
and protect neighborhood
character.
(b) Uses.
(1) Permitted uses.
Unit 1
City-wide uses by right
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 5
Government facilities
(c) Density.
Residential unils per acre 4
(d) Bulk and area regulations.
(1) Lot width minimum.
Dwellin all unit types) 40 ft.
(2) Lot area minimum. None.
(e) Setback regulations.
Front
The principal fagade of a
building shall be built within
a build -to zone that is
located between a line 5
feet from the front property
line and a line 20 ft. from
the front property line.
Side, facing street
5 ft.,
Side, internal, if adjoining
None
a similar use unit.
Side, internal, if adjoining
5 ft.
a different use unit
Rear, without easement
5 ft.
or alley
Rear, from center line of
12 ft.
an easement or alley —
Note: If the Regulating Plan shows an
alley along the rear; side, or across a
property line, adjustments to setbacks
might be necessary. See Section
161.26(C)(3)-(8).
(f) Minimum buildable street frontage.
40% of lot width.
(g) Height regulations. Minimum height
is 1 stories. Maximum height is 3
stories.
(5) Cultural and Entertainment Overlay
District.
(a) Purpose. The, Cultural and
Entertainment Overlay District is a
designated area within the Downtown
District in which entertainment venues
and cultural activities are encouraged.
The Overlay District lies within the Main
CD 161:26.8
DRAFT April 30, 2004
Side, internal
None
Rear, without
5 ft.
easement or alle r
Rear, from centerline
12 ft.
of an easement oral ley
(.F) Minimum buildable street frontage. 50% of lot width.
(G) Height regulations. Maximum height is 4 stories or 56 feet which ever is less.
(.H) Parking regulations. No parking lots are allowed to be located in the front or side build -to -zone facing
a public right of way.
§ 161.23 Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other
zones. Although Neighborhood Conservation is the most purely residential zone, it can have some
mix of uses, such as civic buildings, Neighborhood Conservation serves to promote and protect
neighborhood character. For the purposes of Chapter 96: Noise Control, the Neighborhood
Conservation district is a residential zone.
(I3) Uses.
(1) Permitted uses.
Unit I
City-wide uses by right
Unit 8
Single-family dwellings
Unit 9
Two-family dwellin s
(2) Conditional uses.
Unit 2
City-wide uses by conditional use
permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 10
Three-family dwellin s
Unit 12
Offices, studios and related services
Unit 24
Home occupations
Unit 25
Professional services
Unit 28
Center for collecting recyclable
materials
Unit 36
Wireless communication facilities
(C) Density. 10 Units/Acre.
(D) Bulk and area regulations.
(1) .Lot width minimum.
Single Famil 40 ft.
Two Family 50 ft. ,
Three Family 60 ft.
(2) Lot area minimum. 4,000 Sq. Ft. 5
(E) Setback regulations.
Front
The principal fagade of
a building shall be built
within a build -to zone
that is located between
the front property line
and a line 25 ft. from
the front property line.
Side, facing street
The principal fagade of
a building shall be built
within a build -to zone
that is located between
the front property line
and a line 25 ft. from
the front property line.
Side, internal, if
5 ft.
adjoining a similar use
unit.
Side, internal, if
5 ft.
adjoining a different
use unit
Rear, without
5 ft.
easement or alley
Rear, from center line
12 ft.
of an easement or alley
(F) Minimum buildable street frontage. 40% of lot width.
(G) Height regulations. Maximum height is 3 stories or 45 feet which ever is less.
§-161.24 District I-1, Heavy Commercial And Light Industrial
(A) Purpose. The Heavy Commercial District is designed primarily to accommodate certain commercial
and light industrial uses which are compatible with one another but are inappropriate in other
commercial or industrial districts. The Light Industrial District is designed to group together a wide
range of industrial uses, which do not produce objectionable environmental influences in their
operation and appearance. The regulations of this district are intended to provide a degree of
compatibility between uses permitted in this district and those in nearby residential districts.
(B) Uses.
(1) Permitted uses.
Unit 1
City-wide uses by right
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 6
Agriculture
Unit 12
Offices, studios and related facilities
Unit 13
Eating laces
Unit 17
Trades and services
Unit 18
Gasoline service stations & drive-in restaurants
Unit
are ousing and wholesale
Unit 22
Manufacturing
Unit 25
1 Professional offices
EXHIBIT "A"
ADM 09-3502
Page 8 of 15
within a build -to zone
that is located between
the front property line
and a line 25 ft. from
the front property line.
Side
None
Rear
5 ft.
Rear, from center line
12 ft.
of an alley
(F) Minimum buildable street frontage. 50% of lot
width.
(G) Height regulations. Maximum height is 4 stories or
56 feet which ever is less.
(Ord. 5028, 6-19-07; Ord. 5029, 6-19-07)
161.26 Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation zone
has the least activity and a lower density than the
other zones. Although Neighborhood
Conservation is the most purely residential zone, it
can have some mix of uses, such as civic
buildings. Neighborhood Conservation serves to
promote and protect neighborhood character. For
the purposes of Chapter 96: Noise Control, the
Neighborhood Conservation district is a residential
zone.
(B) Uses.
(1) Permitted uses.
Unit 1
City-wide uses by right
Unit 8
Single-family dwellings
Unit 9
Two-family dwellings
Unit 41
Accesso dwellings
(2) Conditional uses.
Unit 2
City-wide uses by
conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 10
Three-family dwellings
Unit 12
Limited Business'
Unit 24
Home occupations
Unit 25
Offices, studios, and related services
Unit 28
Center for collecting
recyclable materials
Unit 36
Wireless communication facilities
(C) Density. 10 Units Per Acre.
(D) Bulk and area regulations.
(1) Lot width minimum.
Single Family
40 ft.
Two Family
80 ft.
Three Family
90 ft.
(2) Lot area minimum. 4,000 Sq. Ft.
(E) Setback regulations.
Front
The principal fagade of
a building shall be built
within a build -to zone
that is located between
the front property line
and a line 25 ft. from
the front property line.
Side
5 ft.
Rear
5 ft.
Rear, from center line
12 ft,
of an alley
(F) Minimum buildable street frontage. 40% of lot
width.
(G) Height regulations. Maximum height is 3 stories or
45 feet which ever is less.
(Ord. 5128, 4-15-08
161.27 District I-1, Heavy Commercial
And Light Industrial
(A) Purpose. The Heavy Commercial District is
designed primarily to accommodate certain
commercial and light industrial uses which are
compatible with one another but are inappropriate
in other commercial or industrial districts. The
Light Industrial District is designed to group
together a wide range of industrial uses, which do
not produce objectionable environmental
influences in their operation and appearance. The
regulations of this district are intended to provide a
degree of compatibility between uses permitted in
this district and those in nearby residential districts.
(B) Uses.
(1) Permitted uses.
Unit 1
City-wide uses by right
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 5
Government Facilities
Unit 6
Agriculture
Unit 13
Eating laces
Unit 17
Transportation trades and services
Unit 18
Gasoline service stations & drive-in
restaurants
Unit 21
Warehousing and wholesale
Unit 22
Manufacturin
(D) Bulk and area regulations.
(1) Lot width minimum.
Dwellin all unit!ypes18 ft.
(2) Lot area minimum. None.
(E) Setback regulations.
Front
with'n a A build -to zone
that is located between
the front property line
and a line 25 ft. from the
front property line.
Side
None
Rear
5 ft.
Rear, from center line
12 ft.
of an alley
(F) Minimum buildable street frontage. 50% of
lot width.
(G) Building height regulations.
11 Bui1did4,He1'YtMaximum I 56ft.
(Ord. 5028, 6-19-07; Ord. 5029, 6-19-07; Ord. 5312, 4-
20-10)
161.26 Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation
zone has the least activity and a lower
density than the other zones. Although
Neighborhood Conservation is the most
purely residential zone, it can have some mix
of uses, such as civic buildings.
Neighborhood Conservation serves to
promote and protect neighborhood
character. For the purposes of Chapter 96:
Noise Control, the Neighborhood
Conservation district is a residential zone.
(B) Uses.
(1) Permitted uses.
Unit 1j4Accesso
City-wide uses b right
Unit 8famil
dwellings
Unit 41
dwellings
(2) Conditional uses.
Unit 2
City-wide uses by
conditional use permit
Unit 3
Public protection and utilily, facilities
Unit 4
Cultural and recreational facilities
Unit 9
Two-family dwellings
Unit 10
Three-family dwellings
Unit 12
Limited Business "
Unit 24
Home occupations
Unit 25
Offices, studios, and related services
Unit 28
Center for collecting
recyclable materials
Unit 36
Wireless communication facilities
(C) Density. 10 Units Per Acre.
(D) Bulk and area regulations.
(1) Lot width minimum.
Single Family 40 ft.
Two Family 80 ft.
Three Family 90 ft.
(2) Lot area minimum. 4,000 Sq. Ft.
(E) Setback regulations.
Front
building
a shall -bA- built
withan a A build -to zone
that is located between
the front property line
and a line 25 ft. from the
front ro ert line.
Side
5 ft.
Rear
5 ft.
Rear, from center line
12 ft.
of an alley
(F) 49
..
lei:-►a�i�k�
(G) Building height regulations.
FF Bu9l: i'i loi ht Maximum 145 ft.
(Ord. 5128, 4-15-08; Ord. 5312, 4-20-10
Page 16 of 22
161.29 - Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other zones. Although
Neighborhood Conservation is the most purely residential zone, it can have some mix of uses, such as civic buildings.
Neighborhood Conservation serves to promote and protect neighborhood character. For the purposes of Chapter 96: Noise
Control, the Neighborhood Conservation district is a residential zone.
(B) Uses.
(1) Permitted Uses.
Unit 1
City-wide uses by right
Unit 8
Single-family dwellings
Unit 41
Accessory dwellings
(2) Conditional Uses.
Unit 2
City-wide uses by conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 9
Two (2) family dwellings
Unit 10
Three (3) and four (4) family dwellings
Unit 12a
Limited business*
Unit 24
Home occupations
Unit 25
Offices, studios, and related services
Unit 28
Center for collecting recyclable materials
Unit 36
Wireless communication facilities
Unit 44
Cluster Housing Development
(C) Density. Ten (10) Units Per Acre.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
Single Family 40 feet
Two Family 80 feet
Three Family 90 feet
(2) Lot Area Minimum. 4,000 square feet
(E) Setback Regulations.
A build -to zone that is located between
Front
the front property line and a line 25 feet
from the front property line.
Side
5 feet
Rear
5 feet
Rear, from
center line of
12 feet
an alley
(F) Building Height Regulations.
Building Height Maximum 3 stories
(Ord. No. 5128, 4-15-08; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5592, 6-18-13; Ord. No. 5664, 2-18-14; Ord.
No. 5800 , § 1(Exh. A), 10-6-15>; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §§ 5, 7-9, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-
21-17)
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0401
Agenda Date: 8/6/2019 Version: 1 Status: First Reading
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: B. 3
AMEND §72.18, RESIDENTIAL PARKING PERMIT PROGRAM FOR THE
ENTERTAINMENT DISTRICT PARKING ZONE:
AN ORDINANCE TO AMEND §72.18, RESIDENTIAL PARKING PERMIT PROGRAM FOR
THE ENTERTAINMENT DISTRICT PARKING ZONE OF THE FAYETTEVILLE CITY CODE TO
CONVERT PORTIONS OF RESTRICTED RESIDENTIAL -ONLY PARKING ALONG LOCUST
AVENUE AND LAFAYETTE STREET AND PORTIONS OF PAID -ONLY ON -STREET PARKING
ALONG VANDEVENTER AVENUE, LAFAYETTE STREET, AND CHURCH AVENUE TO
MIXED -USE PARKING AREAS
WHEREAS, the residential -only parking zone on Locust Street between Spring Street and Center Street
averages 21% utilization and the residential -only zone on Lafayette Street averages 35% utilization; and
WHEREAS, converting these residential -only spaces to mixed -use will allow customers of the businesses
located in those areas more parking options will also increase the available public parking supply which is
consistent with the goals of the Parking Master Plan; and
WHEREAS, converting the paid -only parking zones on Vandeventer Avenue, Lafayette Street, and Church
Avenue to mixed -use would result in an additional 59 spaces where residential permits are valid.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby replaces the existing Exhibit A
referenced in § 72.18(A) with the proposed Exhibit A attached to this ordinance.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby repeals and enacts a new
§72.18(F) as follows:
"Mixed Use On -Street Parking. On street parking spaces on Spring Street from Block Avenue to West
Avenue, on School Avenue from Center Street to Spring Street, on Locust Avenue from Spring Street to
Center Street, on Church Avenue from Dickson Street to Meadow Street, on Lafayette Street from West
Avenue to Forest Avenue, and on Vandeventer Avenue from Lafayette Street to Maple Street shall be
available to the public for paid parking and to residents of the corresponding Entertainment District Parking
Zone for properly permitted vehicles free of charge."
City of Fayetteville, Arkansas Page 1 Printed on 81112019
File Number: 2019-0401
City of Fayetteville, Arkansas Page 2 Printed on 81112019
Justin Clay
Submitted By
City of Fayetteville Staff Review Form
Z019-0401
Legistar File ID
7/16/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/20/2019 PARKING MANAGEMENT (430)
Submitted Date Division / Department
Action Recommendation:
An ordinance amending portions of Chapter 72 of the City Code concerning residential parking designations in
the Entertainment District
Budget Impact:
Account Number
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Remaining Budget
Fund
Project Title
201 0321
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
JUL 16, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Peter Nierengarten, Environmental Director
FROM: Justin Clay, Parking Manager
DATE: June 20, 2019
CITY COUNCIL MEMO
SUBJECT: Amending portions of Chapter 72 of the City Code concerning residential
parking designations in the Entertainment District
RECOMMENDATION:
Staff recommends amending Chapter 72 of the City Code to convert a portion of the restricted
residential -only parking areas and a portion of the paid -only on -street parking areas to mixed -
use parking areas whereby parking will be available to both the public for paid parking and to
residents of the appropriate Entertainment District Par ing one for properly permitted vehicles
free of charge.
BAC GROUND:
Currently 208 on -street parking spaces function as residential -only parking spaces within the
Entertainment District. The residential parking program began in 2010 and allows residents of
the Entertainment District to park free of charge in certain designated spaces throughout the
district. Upon providing proof of residency, a resident of the Entertainment District is eligible to
obtain one (1) parking permit and two (2) guest passes not to exceed a total of four (4) permits
and two (2) guest passes per residence. The residential parking area is divided into a North
and South Zone within the Entertainment District, with Dickson Street serving as the dividing
line. It should be noted that residential permits allow access to any of the zone's parking
spaces that are designated as "residential parking" but do not allow for reserved parking in any
one space.
The 79 on -street spaces on Spring Street between West Avenue and Block Avenue and on
School Avenue between Spring Street and Center Street operate in a "mixed -use" environment
whereby parking is available to both the public for paid parking and to residents of the South
Entertainment District Par ing one for properly permitted vehicles free of charge.
DISCUSSION:
While several residential streets see high utilization for residential parking, others do not. Two
residential -only street segments see particularly low utilization: Locust Avenue between Spring
Street and Center Street, and Lafayette Street between Campbell Avenue to Forest Avenue.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Recent counts show that the 22 spaces on Locust Avenue between Spring Street and Center
Street average 21 % utilization. These two blocks of Locust Avenue contain eight (8)
residences, three (3) of which face different streets where residential parking is also available
(Meadow St. and Spring St.). There are also three (3) businesses on this portion of Locust
Avenue that would likely benefit from these spaces being available to non-residents.
Recent counts of Lafayette Street's 57 residential spaces between Campbell Avenue and Forest
Avenue show an average utilization of 35%. Many of the approximately 25 properties along
Lafayette Street have off-street parking which likely leads to the low on -street utilization.
Similarly to Locust Avenue, some properties near and along Lafayette Street now function as a
business whose customers would benefit from the ability to park on -street in front of the
business.
Converting these spaces to mixed -use is also consistent with the Parking Master Plan's goals of
increasing the available public parking supply. The recommendation from the Parking Master
Plan calls for some of these spaces to be converted to free parking based on the low level of
utilization at the time the counts were conducted for the study. However, staff feels that a
mixed -use environment is more appropriate based on current utilization levels and feels that
pricing these spaces is important to prevent long-term parking by non-residents.
Staff also recommends converting the following paid -only street segments to mixed -use:
Vandeventer Avenue between Lafayette Street and Maple Street
Lafayette Street between West Avenue and Campbell Avenue
Church Avenue between Dickson Street and Meadow Street
Converting these paid parking spaces to mixed -use would result in an additional 59 spaces
where residential permits are valid.
BUDGET STAFF IMPACT:
Staff does not anticipate a budget impact. By converting residential -only spaces to mixed -use
this proposal will result in the addition of 79 revenue -generating spaces. Because the
residential permit program is free for residents, this increase is necessary to off -set the
conversion of 59 paid -only spaces to mixed -use whereby a (free) residential permit would be
valid.
Staff can also manage these spaces with existing personnel and equipment.
Attachments:
Exhibit A Map of Proposed Changes
Entertainment District Parking Zone
On Street Mixed Use Parking
EXHIBIT A
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Q PAY STATION PRIVATE - PAY PARKING, TOWING/BOOTING ENFORCED N RESIDENTIAL PARKING lv
WALTON ART CENTER N MIXED USE PARKING - MIXED USE PARKING -PROPOSED
PAY BY SPACE PUBLIC PAY PARKING
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5/9/2019 G:\GIS2\Projects\2019\Parking Proposed Changes\MAPS\ S
72.18 - Residential Parking Permit Program For The Entertainment District Parking Zone
(A) Applicability This Residential Parking Permit Program shall be applicable within the Entertainment
District Parking Zone as shown and described on Exhibit A attached to the enacting ordinance. This
parking zone will be further divided by Dickson Street into the North Zone for included residents
living north of Dickson Street and the South Zone for included residents living south of Dickson
Street. The block of Ila Street between Wilson Avenue and Vandeventer Avenue is added to and is
hereby made a part of the North Zone of the Entertainment District Parking Zone.
(13) Definitions
Resident means a natural person residing within a dwelling that the resident owns, leases or rents
within the Entertainment District Parking Zone.
Registered vehicle means a motorized, validly state licensed and insured vehicle kept at the
residence owned or leased by the resident within the Entertainment District Parking Zone. The
Arkansas Vehicle Registration Certificate for the vehicle should list the residence within the
Entertainment District. The Parking Division may accept other reliable documentation of ownership
or occupancy of a residence within the Zone to justify issuance of a residential parking permit for a
resident's vehicle.
Residential par ing permit means the currently valid permit issued by Parking Division which allows
the resident to park the permitted resident's vehicle in an authorized on -street parking zone pursuant
to the terms of this section.
Guest pass means the pass or authorization to park within the appropriate on -street parking zone
pursuant to this section.
Fuel efficient scooter or bicycle means bicycles, gas powered scooters not exceeding 70 cubic
centimeters and electric powered bicycles and scooters.
(C) Restricted Par ing Periods From 2:00 p.m. on Sundays and 10:00 a.m. Monday through Saturday
until 2:00 a.m. every day, designated on -street parking spaces within the Entertainment District
Parking Zone North and South shall be restricted to properly permitted vehicles. The owner of any
vehicle improperly parked during this period shall be subject to the penalties set forth in §72.99.
(D) On -street Par ing Restrictions for ost ehicles in the Entertainment District Par ing one Where
designated by signs and as shown on the exhibits, only residents of the Entertainment District
Parking Zone North shall be permitted to park their properly permitted vehicles in the designated on -
street parking areas of the Residential Parking Zone North of Dickson Street during the restricted
parking period. Where designated by signs and as shown on the exhibits, only residents of the
Entertainment District Parking Zone South shall be permitted to park their properly permitted vehicles
in the designated on -street parking areas of the Residential Parking Zone South of Dickson Street
during the restricted parking period.
(E) Special Regulations for Oversized ehicles, otorcycles, otor Scooters and Bicycles No vehicle
that cannot fit within a standard on -street parking space may be parked on -street in the
Entertainment District Parking Zone unless its owner or operator has obtained a special limited time
and location permit pursuant to (1).
(1) An operator or owner of a moving van or other oversized vehicle that needs to park on -street in
a designated area for a limited time to serve a residence, business or office within the
Entertainment District Parking Zone may be issued a special, limited time and location parking
permit by the Parking Division.
(2) A resident of the Entertainment District Parking Zone who owns a motorcycle or motor scooter
with over 70 cubic centimeters displacement may be issued a residential permit which shall
allow free parking only in specially designed motorcycle/motor scooter on -street parking spaces
and is prohibited from parking in standard on -street parking spaces reserved for residents' cars.
Operators of motorcycles and motor scooters may park in paid parking spaces at the standard
parking rate. No motorcycle nor any motor scooters may be parked on a sidewalk.
(3) Operators of fuel efficient scooters and bicycles may park for free in specially designated
parking spaces, but must pay the standard parking rate if parked in a normal paid parking
space. No bicycle may be parked on a sidewalk unless it is utilizing a permanently installed and
permitted bicycle rack.
(F) ixed se On -street Par in on c,, 4ng Street andcrhooiyE?P On street parking spaces on
Spring Street from Block Avenue to West Avenue, aeon School Avenue from Center Street to
Spring Street, on Locust Avenue from Spring Street to Center Street, on Church Avenue from
Dickson Street to Meadow Street, on Lafayette Street from West Avenue to Forest Avenue, and on
Vandeventer Avenue from Lafayette Street to Maple Street shall be available to the public for paid
parking and to residents of the Entertainment District Parking Zone South for properly permitted
vehicles free of charge.
(G) Free Public se of Paid On -street Par ing. From 2:00 a.m. until 2:00 p.m. every day, all on -street
paid parking spaces within the Entertainment District Parking Zone shall be free of charge and
available to the public.
(H) Temporary Guest Passes An Entertainment District Parking Zone resident may request the city to
issue temporary guest passes for visitors to their residence. The Mayor or designee shall administer
a guest pass program with the goal of accommodating the needs of both residents and businesses
within the Entertainment District Parking Zone. Use of a guest pass in a manner not authorized by
the guest pass program shall be a violation of this section for the vehicle's owner.
(1) Residential Par ing Permits ay of Be oaned, Transferred, Sold or sed Except on the
Designated Registered ehicle Any resident who attempts to or does loan, transfer, sell or give a
residential parking permit to another person or entity, or who facilitates the use of the permit obtained
for his registered vehicle on a nonregistered vehicle shall, in addition to the general penalty
provisions in this chapter, immediately forfeit all permits issued to the resident and the right to apply
for any future permits for three (3) years.
(J) Penalty The owner of any vehicle parked in violation of any term or requirement of this section shall
be guilty of a violation and shall be subject to the penalties set forth in §72.99.
(Ord. No. 5323, 6-1-10; Ord. No. 5368, 12-7-10; Ord. No. 5558, 01-03-13; Ord. No. 5598, 7-2-
13)
Branson, Lisa
From: Smith, Sondra
Sent: Tuesday, July 16, 2019 10:46 AM
To: Rogers, Kristin; Branson, Lisa
Subject: FW: Lafayette Street Parking Proposal
From: Scroggin, Sloan
Sent: Tuesday, July 16, 2019 8:57 AM
To: Smith, Sondra <ssmith@fayetteville-ar.gov>
Subject: Fwd: Lafayette Street Parking Proposal
I don't know what staff member is over seeing this but I don't know enough to digest this today by meeting
time. Can this be sent to the appropriate staff and maybe CC if they decide it should be send to the full council?
Thanks
Sloan Scroggin
---------- Forwarded message ----------
From: Allen <cisco737(i�aol.com>
Date: Jul 16, 2019 8:14 AM
Subject: Lafayette Street Parking Proposal
To: "Scroggin, Sloan" <ward3 poslkfUetteville-ar.gov>
Cc:
July 16, 2019
Dear Mr. Scroggin,
I own one of the six condos at 305 W. Lafayette, located between Campbell and Rollston. Life was good when I
purchase the condo in 2005. I could see Old Main; I never had any trouble finding a parking spot in front of my
property; and the Hogs were competitive in the SEC West. Fast forward fourteen years - instead of Old Main's
towers, I see two Sterling Apartment properties; I rarely find a parking spot on Lafayette that is less than a city
block away from my front door; and the Hogs won zero SEC games last year!
I have a couple of suggestions that might improve the parking situation in the Entertainment District -
benefiting me and other property owners on W. Lafayette, as well as the City and visitors to the Entertainment
District.
Fortunately, the three parking spots in front of our condos are the most convenient to our property and to
Dickson Street (the Entertainment District). Unfortunately, the three spots in front of our condos are the most
convenient to Dickson Street (and, currently the most convenient Residential use parking to the residents/guests
of The District Apartments).
If the area in front of the District Apartments (West Street to Campbell on the south side of W. Lafayette
AND West Street to Forrest on the north side of W. Lafayette) were to be re -designated mixed -use (as
proposed), that should alleviate some of the parking issues (create more spaces and hopefully increase
utilization). That would give the residents/guests of The District several parking spots nearer their apartments,
while opening up many additional spaces to Entertainment District guests/employees.
Density on W. Lafayette from Rollston to Forrest is significantly less than the density from Rollston to West
Street. Additionally, there are considerably more parking spaces/residents available in this less dense
area. Therefore, it is the most under-utilized parking area on W. Lafayette. It would follow that re -designation
of the south side of W. Lafayette from Rollston to Forrest to mixed -use parking would have little impact the
owners/residents in that area of W. Lafayette. Meanwhile, the re -designation would give visitors and
employees of the Entertainment District several additional parking opportunities.
I agree with your proposal to re -designate the entire length of the north side of W. Lafayette from West Street to
Forrest as mixed -use parking. However, the conversion of the three residential spots in front of the condos
on the south side of W. Lafayette to mixed -use parking, as proposed, would create a
disproportionate burden on us - the property owners and residents. We would not only be competing for
the spaces in front of our property with the residents/guest of The District Apartments, but also with any and all
visitors to the Entertainment District. We, the owners, are older, mature Americans. If we don't have access to
one of the three spots in front of 305 W. Lafayette, we have to cross a very busy street and/or intersection just to
get to our property. Additionally, keeping the three spots in front of our condos Residential would be consistent
with the designation on the west side of Rollston. Furthermore, because this current Residential parking only
area is isolated between Campbell and Rollston, re -designation of the south side of W. Lafayette from West St.
to Campbell and Rollston to Forrest to mixed -use would be simple and easy to control and enforce.
Finally, I think there are too many Residential Permits. Access to permits should be more restrictive. Similar to
current parking regulations, I recommend keeping the annual window sticker and the semi-annual hang
tag. Additionally, I would add an annual hang tag (valid for the calendar year) to the mix.
Property owner residents should be allowed a maximum of two (2) permits. With proof of vehicle registration,
proof of payment of property taxes, and for a fee of $100 (less than $10/month), property owners residents
could get two annual (12 month) permits. Property owner residents would have a choice of two annual window
stickers, two annual hang tags, or one of each of the two tags.
On the other hand, non -property owner residents would have only one option. With proof of vehicle
registration, proof of lease, and for a fee of $250 (slightly more than $40/month), non -property owner residents
would be allowed one (1) semi-annual hanging tag. This price is competitive with apartment garage parking
fees, but more convenient and much less expensive than metered, mix -used fees.
In summary, all of W. Lafayette from West Street to Forrest (with the exception of the three spaces on the
south side of Lafayette between Campbell and Rollston), would be re -designated mixed -use
parking. Property owners who reside in the Entertainment District could purchase a maximum of two annual
tags for $100. Non -property owners who reside in the Entertainment District would be eligible
to purchase one semi-annual hang tag for $250 ($500 annually).
Thanks for allowing my input. I think I speak for the other owners of the condos at 305 W. Lafayette when I
say, we want to do what's best for the City - while protecting what little sanctuary we have left!
Respectfully,
G. Allen Hale
(c) 817.727.2340
Sent from my Wad
From: Parking
To: Clay, Justin
Subject: Fw: Mixed use parking on Lafayette Street
Date: Tuesday, July 16, 2019 7:48:37 AM
From: Bill Corley <bill@williamcorley.com>
Sent: Monday, July 15, 2019 8:50 PM
To: Parking
Cc: catherine Corley; Kinion, Mark
Subject: Mixed use parking on Lafayette Street
Dear Mr. Clay -
Regarding your letter of July 9, we would like to offer our input
herein. We also plan to attend the City Council meeting
tomorrow evening to voice our concerns.
The proposed changing of our residential parking from Forest
Ave down to Campbell St will impose a disproportionate
burden on the residents of the homes east of Mock Street for
at least three reasons:
1. The homes closest to Forrest have no garages, only a small
and crowded shared alley way in back. These residents have a
greater need for dependable on -street parking
2. The homes east of Mock street are nearest to the Central
Methodist parking deck, which provides ample parking nearby
for many who use the bus stop and others.
3. The homes east of Mock street are furthest from the
entertainment in comparison than the homes further west, so
there's less utilization in any case.
The proposed changes will diminish the residential quality of
life for this block unnecessarily, and with greater negative
impact than at the West end of Lafayette St'
Conclusion: Instead, we ask that the mixed use parking end at
the corner of West Lafayette St and Mock Street. This
preserves the at -risk residential quality of life here, while also
adding to the available mixed use parking on Lafayette St.
My contact information is below, if you would like to speak with
us about this.
Respectfully,
Bill Corley
(479) 466-5879
80 West Lafayette St
Fayetteville, Arkansas 72701
billg_williamcorley.com
From: Parking
To: Clay, Justin
Subject: Fw: Parking situation
Date: Monday, July 15, 2019 12:48:30 PM
From: Sarah Chilton <sarahmchilton@gmail.com>
Sent: Monday, July 15, 2019 12:06 PM
To: Parking
Subject: Parking situation
Hey Justin. My name is Sarah Chilton, and my husband and I live at 120 W. Lafayette St. I
have some concerns with the parking initiative. We are given 1 sticker and 2 tags for our
residence. Leaving my husband and I with only 1 guest parking spot (I've even asked to
PURCHASE more parking passes for guests since our street is always empty- but was denied,
which seems ludicrous to me since the city would be making money and using the empty
spots). I understand mixed use parking could help non-residents who are struggling to find
parking.
That being said, we would need to be ensured that the parking spots in front of our house are
reserved for only us, since we don't have a driveway, and most of the houses on our streets
don't have a driveway. I went to the UofA, and I understand how difficult parking can be. BUT
what won't be ok is if the residents who live on our street aren't given their own personal
spots because of the change the city wants to make. I shouldn't have to carry groceries and
other large objects two blocks from my house because of non-residents filling up the spots.
We all pay our taxes to live in this historic district where there are few driveways. It would be
wrong if it's made to be mixed parking and the residents struggle. That's how we feel and how
our neighbors that I have spoken with feel.
You can utilize the extra parking, but don't punish the residents who pay their taxes to live
there. We are entitled a certain number of reserved spots by our house. We aren't the
general public who should have to hunt for spots. Thank you.
-Sarah Chilton
From: Parking
To: Clay, Justin
Subject: Fw: Dual use
Date: Monday, July 15, 2019 12:57:34 PM
email from Larry Weathers, 305 W Lafayette
From: Yahoo Email <Iwwmd131313@yahoo.com>
Sent: Monday, July 15, 2019 9:53 AM
To: Parking
Cc: cisco737@aol.com; LA SEMINOLITA
Subject: Dual use
Thanks for listening too me concerning changing parking in front of 305 West Lafayette condos to
dual use. There are only six condos. My concerns as we discussed are as follows if they are made
dual use:
1 we already have to deal with the high rise next door when they use our lot as a drop off zone for
20 to 30mins while they drop off or pick up someone who lives there leaving their car running.
2 when someone is parking in our lot , we have to stay there if we have them towed punishes us
NOT them.
3 many of the residents in the top four 305 Lafayette need to park in front because of age and
disability reasons.(steep steps)
3 these spaces are prime spaces on the weekends when we come to visit because of proximity to
Bordinos and Theos and university Baptist and even the Walton arts and in the weekend we will
always have to compete with them to park in front of our condos.
4 We already have to deal with the large amount of traffic noise and activity from the high rise next
door.
5 If these spots are made dual use , it would be a huge hurdle to get them changed back through the
council since we are a tiny voice.
My suggestion would be to keep the 3 spots in front of 305 West Lafayette and 10 spots across the
street as they are to protect the property of 305 W Lafayette and the owners too our north and east
out of respect. Most of us have our condos because we love and support the Hogs and Funky
Fayetteville. Please do not change these to dual use. Thanks Kay and Larry Weathers
Sent from my iPhone
From: Smith, Sondra
To: Nierenaarten, Peter; Clay, Justin
Subject: FW: Lafayette Street Parking Proposal
Date: Tuesday, July 16, 2019 10:44:41 AM
Do you want me to send this to the City Council?
From: Scroggin, Sloan
Sent: Tuesday, July 16, 2019 8:57 AM
To: Smith, Sondra <ssmith@fayetteville-ar.gov>
Subject: Fwd: Lafayette Street Parking Proposal
I don't know what staff member is over seeing this but I don't know enough to digest this
today by meeting time. Can this be sent to the appropriate staff and maybe CC if they decide it
should be send to the full council?
Thanks
Sloan Scroggin
---------- Forwarded message ----------
From: Allen <cisco737 cni aol.com>
Date: Jul 16, 2019 8:14 AM
Subject: Lafayette Street Parking Proposal
To: "Scroggin, Sloan" <ward312os 1 nfayetteville-ar.gov>
Cc:
July 16, 2019
Dear Mr. Scroggin,
I own one of the six condos at 305 W. Lafayette, located between Campbell and Rollston. Life
was good when I purchase the condo in 2005. I could see Old Main; I never had any trouble
finding a parking spot in front of my property; and the Hogs were competitive in the SEC
West. Fast forward fourteen years - instead of Old Main's towers, I see two Sterling
Apartment properties; I rarely find a parking spot on Lafayette that is less than a city block
away from my front door; and the Hogs won zero SEC games last year!
I have a couple of suggestions that might improve the parking situation in the Entertainment
District - benefiting me and other property owners on W. Lafayette, as well as the City and
visitors to the Entertainment District.
Fortunately, the three parking spots in front of our condos are the most convenient to our
property and to Dickson Street (the Entertainment District). Unfortunately, the three spots
in front of our condos are the most convenient to Dickson Street (and, currently the most
convenient Residential use parking to the residents/guests of The District Apartments).
If the area in front of the District Apartments (West Street to Campbell on the south side of
W. Lafayette AND West Street to Forrest on the north side of W. Lafayette) were to be re-
designated mixed -use (as proposed), that should alleviate some of the parking issues (create
more spaces and hopefully increase utilization). That would give the residents/guests of The
District several parking spots nearer their apartments, while opening up many additional
spaces to Entertainment District guests/employees.
Density on W. Lafayette from Rollston to Forrest is significantly less than the density from
Rollston to West Street. Additionally, there are considerably more parking spaces/residents
available in this less dense area. Therefore, it is the most under-utilized parking area on W.
Lafayette. It would follow that re -designation of the south side of W. Lafayette from Rollston
to Forrest to mixed -use parking would have little impact the owners/residents in that area of
W. Lafayette. Meanwhile, the re -designation would give visitors and employees of the
Entertainment District several additional parking opportunities.
I agree with your proposal to re -designate the entire length of the north side of W. Lafayette
from West Street to Forrest as mixed -use parking. However, the conversion of the three
residential spots in front of the condos on the south side of W. Lafayette to mixed -use
parking, as proposed, would create a disproportionate burden on us - the property
owners and residents. We would not only be competing for the spaces in front of our
property with the residents/guest of The District Apartments, but also with any and all visitors
to the Entertainment District. We, the owners, are older, mature Americans. If we don't have
access to one of the three spots in front of 305 W. Lafayette, we have to cross a very busy
street and/or intersection just to get to our property. Additionally, keeping the three spots in
front of our condos Residential would be consistent with the designation on the west side of
Rollston. Furthermore, because this current Residential parking only area is isolated between
Campbell and Rollston, re -designation of the south side of W. Lafayette from West St. to
Campbell and Rollston to Forrest to mixed -use would be simple and easy to control and
enforce.
Finally, I think there are too many Residential Permits. Access to permits should be more
restrictive. Similar to current parking regulations, I recommend keeping the annual
window sticker and the semi-annual hang tag. Additionally, I would add an annual hang tag
(valid for the calendar year) to the mix.
Property owner residents should be allowed a maximum of two (2) permits. With proof of
vehicle registration, proof of payment of property taxes, and for a fee of $100 (less than
$10/month), property owners residents could get two annual (12 month) permits. Property
owner residents would have a choice of two annual window stickers, two annual hang tags,
or one of each of the two tags.
On the other hand, non -property owner residents would have only one option. With proof of
vehicle registration, proof of lease, and for a fee of $250 (slightly more than $40/month), non -
property owner residents would be allowed one (1) semi-annual hanging tag. This price is
competitive with apartment garage parking fees, but more convenient and much less expensive
than metered, mix -used fees.
In summary, all of W. Lafayette from West Street to Forrest (with the exception of the three
spaces on the south side of Lafayette between Campbell and Rollston), would be re-
designated mixed -use parking. Property owners who reside in the Entertainment District
could purchase a maximum of two annual tags for $100. Non -property owners who reside in
the Entertainment District would be eligible to purchase one semi-annual hang tag for $250
($500 annually).
Thanks for allowing my input. I think I speak for the other owners of the condos at 305 W.
Lafayette when I say, we want to do what's best for the City - while protecting what little
sanctuary we have left!
Respectfully,
G. Allen Hale
(c) 817.727.2340
Sent from my iPad
From: Parking
To: Clay, Justin
Subject: Fw: Mixed Use Parking
Date: Tuesday, July 16, 2019 12:10:57 PM
From: Bridewell<bridewellattorneys@sbcgloba1.net>
Sent: Tuesday, July 16, 2019 11:12 AM
To: Parking
Subject: Mixed Use Parking
Justin Clay
Parking Manager
City of Fayetteville
Re: Mixed Use Parking
Dear Mr. Clay,
I own a residence at 221 N. Locust and I object to the mixed use parking. My basis is that I am
66 yrs old and have difficulty finding a parking spot as it is. I like to park near my place since I
have had two knee replacements.
Too much traffic on the street already. On March 15, 2018, a fast moving vehicle left Dickson
Street striking my daughters red Honda in the rear as it was parked lawfully in a proper space
causing $13,000 worth of damage. This was a hit and run accident.
It would appear the person striking the automobile was driving too fast on this crowded street
and/or had too many beverages on Dickson Street resulting in his/her leaving the scene of
accident. If you would like to see photos please advise.
For the above reasons, I object to the mix use parking.
Should you have any questions, I can be reached by cell at 870-265-1788.
Cordially,
Robert G. Bridewell
RGB/Ijo
Linda Jo Armstrong
Robert G. Bridewell Attorney, PLC
PO Box 391
Lake Village, AR 71653
870-265-3835
870-265-3140 fax
NOTICE: This e-mail message or fax transmission and any attachment contains confidential information that may be
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Attorney, PLC. Thank You!
From: Parking
To: Clay, Justin
Subject: Fw: Parking
Date: Tuesday, July 16, 2019 2:38:03 PM
From: gjiles@millarjileslaw.com <gjiles@millarjileslaw.com>
Sent: Tuesday, July 16, 2019 1:53 PM
To: Parking
Subject: Parking
Dear Sir/Madam,
I am a property owner and resident of 221 North Locust, Unit 2, Fayetteville, Arkansas. It is
often very difficult to find parking on Locust Avenue from Dickson Street to Spring Street, and
will become even more difficult in the event that parking on Locust Avenue from Spring Street
to Center Street is converted to "mixed use" use parking. Between Walton Arts Center Events
and nightlife parking, often times you cannot find parking for the residence and guests in our
townhomes. If parking becomes mixed -use, the residents, tenants and guests from Spring
Street to Center Street will begin parking on Locust between Dickson and Spring Street making
our ability to park almost impossible. One of the reasons we choose to live where we live is
the reserved spots for residents only. If you take that away, you not only decrease our
property values, you also, make it to where ourselves and our guests will dine and shop less
often in the area. Please do not allow this change.
Gary D. Jiles
MILLAR JILES, LLP
Attorneys At Law
The Frauenthal Building
904 Front Street
Conway, Arkansas 72032
Phone: (501) 3291133
Fax: (501) 329-1166
Email: gjiles(@millarjileslaw.com
The information contained in this electronic message contains confidential information
protected by the attorney -client privilege, the attorney work product privilege and is covered by
the Electronic Communication Privacy Act, 18 U.S.C. Sections 2510-2521. It is intended solely
for the addressee(s) hereof and privileges are not waived by transmission hereof and receipt by
unintended persons. If this transmission is received in error, please delete the message
immediately, without review, copying, printing, or retransmission and notify us by return email
or by phone at 501.329.1133. Please note that, if this electronic message contains a forwarded
message or is a reply to a prior message, some or all of the contents of this message or
attachments may not have been produced by MillorJiles, LLP. Receipt of electronic mail or
reply to electronic mail does not establish an attorney -client relationship between sender and
recipient. This notice is automatically appended to each electronic message from this sender.
WE ARE REQUIRED BY IRS CIRCULAR 230 TO INFORM YOU THATANY STATEMENTS
CONTAINED HEREIN ARE NOT INTENDED OR WRITTEN TO BE USED, AND CANNOT BE USED, BY
YOU OR ANY OTHER TAXPAYER FOR THE PURPOSE OF AVOIDING ANY PENALTIES THAT MAY BE
i►►v►l�icy�.ir�►�►.»:»�.»:��►�r_�►:#JF►►9
From: Parking
To: Clay, Justin
Subject: Fw: Opposition to change in parking along Locust from Dickson to Center
Date: Tuesday, July 16, 2019 2:40:43 PM
From: Cathy Gates <cathyrgates@outlook.com>
Sent: Tuesday, July 16, 2019 2:19 PM
To: Parking
Subject: Opposition to change in parking along Locust from Dickson to Center
In reference to your correspondence dated July 9, 2019, we are opposed to a change from
residential -only to mixed use parking on Locust from Spring to Center. We have a residence at
221 N. Locust. As you are aware, there are a number of multi -family dwellings along this
corridor. Any decrease in residential -only parking spaces would potentially result in a decline
in our property values and cause a great inconvenience for those that reside along this
corridor. We have a strong preference that parking along Locust from Dickson to Center
remain residential only.
Thank you for your consideration.
Cathy Rogers Gates
2740 East 41st Street
Tulsa, Oklahoma 74105
cathvrgates(@outlook.com
918 671 7343
From: Parking
To: Clay, Justin
Subject: Fw: parking changes
Date: Tuesday, July 16, 2019 3:25:34 PM
From: Christy Bray <christybray@sbcgloba1.net>
Sent: Tuesday, July 16, 2019 2:46 PM
To: Parking
Subject: parking changes
I object to changing any street parking on Locust St. to mixed use. These
areas seem only stressed on game days or large gathering days. All other
times there are many open spots and the Spring St. parking deck is
available. On big event days there is never enough parking and often I have
to walk a long ways to my house. This affects my property values as well.
Adding more public parking here on big event days will make this even more
of an issue.
Please do not change Locust St. parking to mixed use.
Christy Bray
221 N. Locust St., #6
501-517-4683
christybray@sbcgobal.net
Mail - jclay@fayetteville-ar.gov
Page 1 of 1
Fwd: Parking on locust
Jeremy Hudson <jeremy@specializedreg.com>
Tue 7/16/2019 9:05 PM
To:Clay, Justin <jclay@fayetteville-ar.gov>;
Justin, meant to cc you on this
---------- Forwarded message ---------
From: Jeremy Hudson <: ei remy specializedrea.com>
Date: Tue, Jul 16, 2019, 7:34 PM
Subject: Parking on locust
To: Matthew Petty <matt@matthewpetty.orcq>, Matthew Petty <matthew@infillgroup.com>, < ward2 post@fayetteville-ar.gov>
Mark and Matthew,
Just a note to say I support making the parking on locust available for residential and business purposes. As a business owner in
the area, the parking, which is almost completely empty during the day, would help our business continue to grow and add
employment to the downtown economy.
Sincerely
Thank you
https://outlook.office365.com/owa/?path=/mail/inbox 7/ 17/2019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0358
Agenda Date: 8/6/2019 Version: 1 Status: First Reading
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: B. 4
AMEND CHAPTER 157, NOTIFICATION AND PUBLIC HEARINGS:
AN ORDINANCE TO AMEND CHAPTER 157, NOTIFICATION AND PUBLIC HEARINGS OF
THE FAYETTEVILLE UNIFIED DEVELOPMENT CODE BY EXPANDING THE NOTIFICATION
REQUIREMENTS FOR PUBLIC HEARINGS ON APPLICATIONS FOR DEVELOPMENTS,
ANNEXATIONS, ZONING MAP AMENDMENTS, CONDITIONAL USE PERMITS, ZONING
VARIANCES, AND LARGE SITE IMPROVEMENT PLANS
WHEREAS, in many instances the impacts of proposed land use changes may affect property owners beyond
those immediately adjacent to the property on which the change is requested and staff recommends expanding
the notification requirements contained in the Unified Development Code.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals §157.01(B)(5) and
enacts a replacement § 157.01(B)(5) as follows:
"In the event that the applicant fails to mail a notice to a landowner or otherwise fails to comply with the written
notice required in this section, the landowner may waive such notice by submitting a written waiver to the
Planning Division prior to the hearing or by appearing at the hearing."
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby repeals §157.02(C)(1) and
enacts a replacement § 157.02(C)(1) as follows:
"Who Gets Notice. Notice of the proposed development shall be given to all landowners within 200 feet of the
boundary line of the property on which the use is proposed."
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby repeals §157.03(B)(1) and enacts
a replacement §157.03(B)(1) as follows:
"Who Gets Notice. Notice of the proposed annexation or zoning map amendment shall be given to all
landowners within 200 feet of the boundary line of the property on which the use is proposed."
City of Fayetteville, Arkansas Page 1 Printed on 81112019
File Number: 2019-0358
Section 4: That the City Council of the City of Fayetteville, Arkansas hereby repeals §157.05(B)(1) and enacts
a replacement §157.05(B)(1) as follows:
"Who Gets Notice. Notice of the proposed conditional use permit shall be given to all landowners within 200
feet of the boundary line of the property on which the use is proposed."
Section 5: That the City Council of the City of Fayetteville, Arkansas hereby strikes the reference to
"manufactured and mobile homes" from §157.05(C)(1).
Section 6: That the City Council of the City of Fayetteville, Arkansas hereby repeals §157.07(B)(1) regarding
notification for Board of Adjustment hearings on zoning variances and appeals and enacts a replacement
§157.07(B)(1) as follows:
"Who Gets Notice. Notice of the proposed variance or appeal shall be given to all landowners within 200 feet
of the boundary line of the property on which the use is proposed."
Section 7: That the City Council of the City of Fayetteville, Arkansas hereby repeals § 157.11(C)(1) regarding
notification for large site improvement plans and enacts a replacement §157.11(C)(1) as follows:
"Who Gets Notice. Notice of the proposed development shall be given to all landowners within 200 feet of the
boundary line of the property on which the use is proposed."
City of Fayetteville, Arkansas Page 2 Printed on 81112019
Garner Stoll
Submitted By
City of Fayetteville Staff Review Form
2019-0358
Legistar File ID
7/16/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/10/2019 DEVELOPMENT SERVICES (620)
Submitted Date Division / Department
Action Recommendation:
Amendment to Chapter 157- Notifications and Public Hearings. Change notification requirements for public
hearings.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? NA Current Budget $ -
Funds Obligated $ -
Current Balance $
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
►i
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUL 16, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Garner Stoll, Development Services Director
Andrew Garner, City Planning Director
DATE: June 10, 2019
SUBJECT: Amendment to Chapter 157- Notifications and Public
Hearings. Change notification requirements for public hearings.
RECOMMENDATION:
Staff is recommending changing the notification requirements from "adjacent property owners" to
"all landowners within 200 feet of the boundary line of the property on which the use is proposed"
for 157.02 Development, 157.03- Annexation and Zoning Map Amendments, 157.05 Conditional
Use Permits, 157.07 Board of Adjustment, and 157.11 Large Site Improvement Plan. Staff is
recommending amending 157.05 (C) (1) to remove "manufactured and mobile homes" from the
list of special uses that require 500-foot surrounding property owner notification.
BAC GROUND:
In many instances impacts of proposed land use changes my effect property owners beyond
those immediately adjacent on which the change is requested. A 200-foot radius notice
requirement is common practice with our peer communities and results in significantly more
property owners notified. Analysis of three recent rezoning applications comparing the present
number of property owner notifications to the proposed 200-foot radius resulted in the following
increases in property owners notified:
Adjacent 200-foot radius
19-6553 510 S. College 5 28
19-6552 3220 Old Farmington Rd. 14 25
19-6640 3231 West MLK Blvd 16 18
As might be expected, the increase in number of notifications resulting from the proposed change
is greater in fully developed areas than in low density out -lying areas.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
Under Chapter 157 the applicant is responsible for obtaining property owner lists and completing
the required notifications. Planning staff presently assists applicants by checking the accuracy of
notifications letters and property owner lists. If City Council approves the proposed amendments
staff would propose to delegate to the applicant the certification of the accuracy of the property
owner lists. The present ordinance is clear that incomplete notification can result in a need for
rehearing an application and is the applicant's responsibility.
BUDGET STAFF IMPACT:
If implemented as recommended, there is no budget impact.
Attachments:
UDC Chapter 157 (with underlines and strikeouts)
CHAPTER 157: - NOTIFICATION AND PUBLIC HEARINGS
157.01 - General Requirements/Information
(A)
Purpose. Notification is to be provided for public hearings in accordance with the requirements herein.
The purpose of providing notification of public hearings is to ensure that all applications comply with
state statutes and that affected or interested property owners are notified of the action being
considered.
(1)
The applicant shall be responsible for public notification as required herein. In calculating the time
period for public notification the day of publishing, posting, or mailing shall be counted toward the total
number of days required. The day of the hearing shall not be counted toward this total.
(2)
The degree of accuracy required for the information contained in these public notices shall be that of
substantial compliance with the provisions of this section. Substantial compliance for these public
notices shall be determined by the Zoning and Development Administrator.
(3)
In the event the applicant does not provide notice as required herein, the requested application may not
be considered until all notification requirements are met.
(B)
Written Notice. Notice shall include the following information, unless specific requirements herein
provide otherwise:
(1)
The applicant shall mail a written notice of the hearing by first-class mail to the address all landowners
within 200 feet of the boundary line of the property on which the use is proposed.
adjacent landowner as such address is shown in the records of the Washington County Assessor's Office.
Adjacent landowners include those across street rights -of -way, excluding interstates.
(2)
Notice shall include the following information, unless specific requirements herein provide otherwise:
(a)
Project Description. Brief written description of the project or request, project type, and location.
(b)
Use. The proposed use of the property.
(c)
Zoning. Current zoning.
(d)
Size. Acreage of project.
(e)
Density/Intensity. Include number of residential units and/or square feet of nonresidential use(s), as
applicable.
(f)
Public Hearing. Time, date, place, and location of public hearing.
(g)
Name. The property owner's and/or the developer's name.
(h)
Review Location. City of Fayetteville Planning Division, 479-575-8267, 125 W. Mountain Street,
Fayetteville, AR 72701. Monday -Friday 8AM-5PM.
(3)
By the revision submittal prior to the hearing, the applicant shall provide the following to the Planning
Division:
(a)
Alphabetical list of the landowners receiving notification;
(b)
Map showing the landowners' relationship to the site;
(c)
Copy of the notice sent to the landowners; and
(d)
Certificates of mailing.
(4)
The person completing the mailing of the written notice shall provide a certificate of mailing. Such
certificate shall read as follows:
CERTIFICATE OF MAILING
I hereby certify that a true and correct copy of
he attached written notice was placed in the
U.S. mail, first-class, postage prepaid this
day of , 20_, and addressed as
follows:
( list of addresses )
( signature of person completing the mailing )
(5)
In the event that the applicant fails to mail a notice to an adjaeent landowner or otherwise fails to
comply with the written notice required in this section, the adjacent landowner may waive such notice
by submitting a written waiver to the Planning Division prior to the hearing or by appearing at the
hearing.
(C)
Posted Notice. The applicant shall post a notice on the land for which the use is requested.
(1)
The notice shall consist of at least one (1) sign adjacent to the street, unless otherwise determined by
the Planning Division. The sign shall be placed in a visibly prominent location no more than 10 feet from
the street, and shall not impede the vision of drivers or pedestrians.
(2)
In the event the staff planner determines a sign cannot be placed adjacent to such street and be visible
to the public or that there is no adjacent public or private street open for travel, the staff planner may
require an alternate location for a sign.
(3)
Additional signs may be required by the staff planner, especially in the case of properties with multiple
street frontages, to ensure nearby property owners are well-informed.
(4)
Signs shall be made available to the applicant by the Planning Division. A $5.00 fee per sign shall be
remitted by the applicant.
(5)
By the revision submittal prior to the hearing, the applicant shall submit a certificate of sign posting to
the Planning Division. The sign(s) shall be photographed by the applicant and attached to the certificate
as follows:
CERTIFICATE OF SIGN POSTING
( attach photo here )
( sign lettering must be legible in photo )
I, ( applicant/representative/person posting
sign ), attest that the above sign was posted on
( date ) adjacent to ( name of street ).
( signature )
File No./Name:
( signature of person completing the sign
posting )
IN
The Planning Division will be responsible for retrieval of signs after the hearing; if a hearing is
postponed, the applicant will be notified when a new sign has been created. The applicant shall then be
responsible for posting the new date of the hearing in accordance with the criteria herein.
IN
Who May Be Heard. Any person desiring to be heard at a public hearing may appear in person, by agent,
or by attorney.
(E)
Additional Notification Required. In the event a project is tabled and a date for the new public hearing is
not set at a public meeting, all notification requirements shall again be required pursuant to Chapter
157.
(Ord. No. 4100, §2 (Ex. A), 6-16-98; ord. 5183, 10-7-08)
157.02 - Development
Notification of public hearings for development applications shall occur as follows:
(A)
Public Hearing Required. A public hearing shall be held at the meeting of the Subdivision Committee
and/or Planning Commission, in accordance with the Unified Development Code the established bylaws
of the Planning Commission.
(B)
Applicability. Development applications include, for the purpose of notification, preliminary plats,
concurrent plats, and large scale developments. If an application does not require a public hearing,
notification is not required.
(C)
Notice of Public Hearing. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed development shall be given to all landowners within 200 feet
of the boundary line of the property on which the use is proposed. all adjaGent lan ewn
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided at least seven (7) days prior to Subdivision Committee
and at least fifteen (15) days prior to Planning Commission. Proof of notice shall be provided as required
by this chapter.
(b)
Posted Notice. The applicant shall post notice at least seven (7) days prior to Subdivision Committee and
at least fifteen (15) days prior to Planning Commission. Proof of notice shall be provided as required by
this chapter.
(D)
Large Scale Development applications that are subject to administrative approval are exempt from the
notification requirements of this code subsection, however, they are subject to and shall complete the
public notification requirements for a Large Site Improvement Plan application.
(Code 1965, App. C., Art. IV, §1; App. A., Arts. 5, 5(IIA), 8(12), 12(1); App. C., Art. V, §F; Ord. No. 1747, 6-
29-70; Ord. No. 1750, 7-6-70; Ord. No. 1903, 3-6-73; Ord. No. 2379, 9-20-77; Ord. No. 2538, 7-3-79; Ord.
No. 2582, 12-4-79; Ord. No. 2603, 2-19-80; Ord. No. 2633, 5-20-80; Ord. No. 2710, 3-24-81; Ord. No.
2779, 11-17-81; Ord. No. 2980, 2-7-84; Ord. No. 3128, 10-1-85; Ord. No. 1747, 6-29-70; Code 1991,
§§159.54, 159.68, 160.032, 160.035, 160.121(L), (M), 160.156; Ord. No. 2716, §1, 6-15-93; Ord. No.
3925, §§6, 7, 10-3-95; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 5183, 10-7-08; Ord. No. 5296, 12-15-
09; Ord. No. 5653, 01-21-14)
157.03 - Annexation And Zoning Map Amendments
Notification of public hearings for annexation petitions and zoning map amendments (including planned
zoning districts) shall occur as follows:
(A)
Public Hearing Required. Upon receipt of a petition for an annexation or an amendment to the zoning
map, the Planning Commission shall hold a public hearing on the proposed amendment.
(B)
Notice of Public Hearing. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed annexation or zoning map amendment shall be given to all
landowners within 200 feet of the boundary line of the property on which the use is proposed. a4
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided at least fifteen (15) days prior to Planning Commission.
Proof of notice shall be provided as required by this chapter.
(b)
Posted Notice. The applicant shall post notice at least fifteen (15) days prior to Planning Commission.
Proof of notice shall be provided as required by this chapter.
(c)
Published Notice. Notice of public hearing shall be given by the city by publishing a notice in a
newspaper of general circulation in the city, at least one time, at least fifteen (15) days prior to Planning
Commission.
(Code 1965, App. A., Art. 12(1); Ord. No. 1747, 6-29-70; Ord. No. 2538, 7-3-79; Code 1991, §160.156;
Ord. No. 3716, §1, 6-15-93; Ord. No. 3925, §7, 10-3-95; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No.
5183, 10-7-08; Ord. No. 5920, §1, 10-18-16)
157.04 - Indefinitely Tabled Rezoning Ordinance
If the City Council removes from the table any indefinitely tabled rezoning ordinance, the City Council
may not pass this ordinance at that meeting. The applicant shall be required to repost the Planning
Department's notice signs within six (6) days of the removal of the item from the table and at least
seven (7) days before the City Council meeting when the rezoning ordinance will again be considered.
(Ord. No. 5920, §2, 10-18-16)
Editor's note— Ord. No. 5920, §§ 1 and 2, adopted Oct. 18, 2016, repealed §157.04 and added a new
section as set out herein. The former §157.04 pertained to planned zoning district and derived from
App. A., Art. 7(10), (20) of the 1965 Code; Ord. No. 1747, adopted June 29, 1970; Ord. No. 1880,
adopted Aug. 15, 1972; Ord. No. 2486, adopted Nov. 21, 1978; Ord. No. 2605, adopted Feb. 19, 1980;
§§160.085, 160.090, 160.095, 160.096 of the 1991 Code; Ord. No. 3716, §3, adopted June 15, 1993; Ord.
No. 3780, §1, adopted April 19,1994; Ord. No. 4100, § 2 (Ex. A), adopted June 16, 1998; Ord. No. 4178,
adopted Aug. 31, 1999; Ord. No. 5183, adopted Oct. 7, 2008; Ord. No. 5654, adopted Jan. 21, 2014.
157.05 - Conditional Use Permit
Notification of public hearings for conditional use permits shall occur as follows:
(A)
Public Hearing Required. A public hearing shall be held by the Planning Commission for consideration of
a conditional use permit.
(B)
Notice of Public Hearing. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed conditional use permit shall be given to all landowners within
200 feet of the boundary line of the property on which the use is proposed. all adjaeent IaA '^;•0^^.rS
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided at least fifteen (15) days prior to Planning Commission.
Proof of notice shall be provided as required by this chapter.
(b)
Posted Notice. The applicant shall post notice at least fifteen (15) days prior to the Planning Commission
meeting. Proof of notice shall be provided as required by this chapter.
(C)
Special Uses. The following conditional use permits require more stringent notification. Applicants
applying for consideration of the following uses must meet the following additional notification criteria:
(1)
Dance halls; Facilities emitting odors and facilities handling explosives; wireless communication facilities;
carnival, circus, amusement park or similar temporary open-air enterprise;
#ernes; outdoor music establishments; sexually oriented business;
(a)
Who Gets Notice. All landowners within 500 feet of the boundary line of the property on which the use
is proposed.
(Code 1965, § 18-15; Ord. No. 1685, 7-7-69; Ord. No. 1898, 1-16-73; Code 1991, §98.13; Ord. No. 3925,
§1, 10-3-95; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No 1779, 2-01-71; Ord. No. 5127, 4-1-08; Ord. No.
5183, 10-7-08)
157.06 - Vacations Of Rights -Of -Way And Easements
(A)
Public Hearing Required. The City Council shall hold a public hearing, after receiving a recommendation
by the Planning Commission, on applications requesting vacation of rights -of -way or easements.
(B)
Notice of Public Hearing. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed vacation shall be given by the applicant to all persons owning
property adjacent to a utility easement and all property owners adjacent to or within the same block as
a public right-of-way. Adjoining property notification forms with responses shall be submitted to the
Planning Division with the vacation application.
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided at least fifteen (15) days prior to the Planning
Commission meeting. Proof of notice shall be provided as required by this chapter.
(b)
Posted Notice. The applicant shall post notice at least fifteen (15) days prior to Planning Commission.
Proof of notice shall be provided as required by this chapter.
(c)
Published Notice. Notice of the City Council hearing shall be published, by the City Clerk, in a newspaper
of general circulation in the city prior to the City Council hearing.
(Code 1965, App. A., Art. 10(2); Ord. No. 1747, 6-29-70; Ord. No. 2538, 7-3-79; Code 1991, §§160.172,
162.03; Ord. No. 3699, §3, 4-20-93; Ord. No. 3716, §2, 6-15-93; Ord. No. 3925, §7, 10-3-95; Ord. No.
3901, §1, 7-5-95; Ord. No. 3963, §9, 4-16-96; Ord. No. 4100, §2 (Ex. A.), 6-16-98; Ord. No. 5183, 10-7-08)
157.07 - Board Of Adjustment
Notification of public hearings for zoning variances and appeals shall occur as follows:
(A)
Public Hearing Required. Upon receipt of a petition for a variance or appeal of staff
decisions/interpretations concerning Zoning, Chapters 160 through 165, the Board of Adjustment shall
hold a public hearing.
(B)
Notice of Public Hearing. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed variance or appeal shall be given to all landowners within 200
feet of the boundary line of the property on which the use is proposed. all adjacent landewneFs
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided at least seven (7) days prior to the meeting of the
Board of Adjustment. Proof of notice shall be provided as required by this chapter.
(b)
Posted Notice. The applicant shall post notice at least seven (7) days prior to the meeting of the Board of
Adjustment. Proof of notice shall be provided as required by this chapter.
(3)
Airport Zone. The city shall publish the variance or appeal request in a local newspaper of general
circulation in the city at least fifteen (15) days prior to the public hearing.
(Code 1965, §13B-13; Ord. No. 1859, 3-20-72; Code 1991, §156.077; Ord. No. 4100, §2 (Ex. A), 6-16-98;
Ord. No. 5183, 10-7-08)
157.08 - Unified Development Code
Amendments. Amendments to the Unified Development Code shall follow the procedures established
by Ch. 154: Amendments, of the Unified Development Code, and require a public meeting by the City
Council. All notification shall follow applicable state statutes and city ordinances.
(Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4125, 11-17-98; Ord. No. 5183, 10-7-08)
157.09 - Manufactured Homes And Manufactured Home Parks
Whenever the enforcement officer determines that there are reasonable grounds to believe that there
has been a violation of any provision of Chapter 175, or any regulation adopted pursuant thereto,
he/she shall give notice of such alleged violation to the owner of the park and to the person to whom
the operator's permit was issued, as hereinafter provided.
(B)
Such notice shall:
(1)
Be in writing;
(2)
Include a statement of the reasons for its issuance;
(3)
Allow a reasonable time for the performance of any act it required;
(4)
Be served upon the owner and the operator; provided, that such notice or order shall be deemed to
have been properly served upon such owner or operator when a copy thereof has been sent by certified
mail to their last known address, or when they have been served with such notice by any other method
authorized or required by the laws of the state; and,
(5)
Contain an outline of remedial action, which, if taken, will effect compliance with the provisions of
Chapter 175 and with regulation adopted pursuant thereto.
(Code 1965, §13B-13; Ord. No. 1859, 3-20-72; Code 1991, §156.077; Ord. No. 4100, §2 (Ex. A), 6-16-98;
Ord. No. 5183, 10-7-08)
157.10 - Fire Prevention Code
Blasting. In addition to the requirements and regulations provided in the Fire Prevention Code, the
applicant for a blasting permit shall notify all residential property owners located within 200 yards of a
blasting site. Notification may be personal contact, or by written notice left at the residence and shall
contain the dates of any blasting activity.
(Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4125, 11-17-98; Ord. No. 5183, 10-7-08)
157.11 - Large Site Improvement Plan
Notification of review for Large Site Improvement Plan application shall occur as follows:
(A)
Public Hearing. A public hearing shall not be required.
(B)
Applicability. Notification is required for a Large Site Improvement Plan.
(C)
Notice of Large Site Improvement Plan. The applicant shall provide the following notice:
(1)
Who Gets Notice. Notice of the proposed development shall be given to all landowners within 200 feet
of the boundary line of the property on which the use is proposed. all adjaeent landowners.
(2)
Methods of Notice. Notice shall be provided by the following methods, as required by this chapter:
(a)
Written Notice. Written notice shall be provided no later than the date of Technical Plat Review
Committee at which the item is considered. Proof of notice shall be provided as required by this chapter.
(b)
Posted Notice. The applicant shall post notice no later than the date of Technical Plat Review Committee
at which the item is considered. Proof of notice shall be provided as required by this chapter.
(D)
Public Review Period. The public review period shall consist of seven (7) days, beginning upon the date
the item appears before the Technical Plat Review Committee. The Large Site Improvement Plan
application shall not be approved within the public review period in order to allow adequate time for a
review and comment.
(E)
Public Notification of Approval. The Planning Division's administrative approval of a Large Site
Improvement Plan shall be placed as an informational item on the agenda of the Subdivision Committee
or Planning Commission, and constitutes the final decision of the Zoning and Development
Administrator regarding the development application.
(Ord. No. 5296, 12-15-09)
157.12-157.99 - Reserved
41
DEPARTMENTAL CORRESPONDENCE
OFFICE OF THE
CITY ATTORNEY
TO: Mayor Jordan
City Council
Kit Williams
City Attorney
Blake Pennington
Assistant City Attorney
CC: Don Marr, Chief of Staff Jodi Batker
Garner Stoll, Development Services Director Paralegal
FROM: Kit Williams, City Attorney
DATE: July 30, 2019
RE: Amendment of "Who gets notice" provisions of U.D.C.
Pursuant to the City Council's suggestion that development/rezoning notices are
also furnished to possible tenants of structures within 200 feet of the boundary line on
which the use or development is proposed, Development Services Director Garner Stoll
has suggested the following amendment for all such notice provisions in the U.D.C.
"Who gets notice. Notice of the proposed development shall be given to all
landowners and renters with se crate addresses within 200 feet of the boundary line of
the property for which the use is proposed. Renters with separate addresses shall be
notified by first class letter addressed to the "current resident" to each address found in
the City's address point file."
If this language is satisfactory, a Council Member will need to move to amend the
currently proposed language to this amended version at the City Council meeting. If
anyone desires different language, please consult with Garner or me.
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0446
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: C. 1
2020 EMPLOYEE BENEFITS PACKAGE:
A RESOLUTION TO APPROVE THE 2020 EMPLOYEE BENEFITS PACKAGE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2020 employee
benefits package as recommended in the staff memorandum attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Michele Bechhold
Submitted By
City of Fayetteville Staff Review Form
2019-0446
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 HUMAN RESOURCES (120)
Submitted Date Division / Department
Action Recommendation:
Staff recommends Council approve the proposed 2020 employee benefits renewals as proposed in the staff memo.
Budget Impact:
xxxx.xxx.xxxx-5108.xx
Account Number
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Does item have a cost? NA
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Citywide
Fund
Project Title
$ 5,983,363.00
$ 3,369,791.18
$ 2,613,571.82
2,613,571.82
V20180321
Previous Ordinance or Resolution #
Approval Date:
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Michele Bechhold, Interim HR Director
DATE: July 17, 2019
SUBJECT: 2020 Employee Benefits Renewals
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends Council approve the employee benefits package for 2020 as outlined below
and in the attached spreadsheets.
DISCUSSION:
Staff and Gallagher Benefit Services, the City's benefits broker, have reviewed the annual
renewals for employee insurance plans. Employee benefit renewals are brought forward at this
time to ensure the annual open enrollment may proceed according to schedule.
Health Insurance
The one year look back period of the City's health claims shows an 83% utilization rate of claims
paid versus premium paid. Under the City's current renewal rate guarantee with Arkansas Blue
Cross Blue Shield, this utilization rate results in a 0% premium increase for 2020.
Please refer to the attached spreadsheets for the recommended 2020 tier rates which reflect no
changes to cost sharing with employees or premium amounts from 2019.
Staff and the broker recommend renewing with Arkansas Blue Cross Blue Shield for 2020 with
no changes to the premiums or cost share amounts.
COBRA
Staff recommends renewing with WageWorks as the administrator for COBRA/Retirees billing
and administration.
City Paid Life and LTD Benefits
Staff recommends One America continue to provide City Paid Life Insurance and Long Term
Disability insurance for employees with no price changes. These policies are not due for
renewal this year.
Flexible Spending Accounts
Staff recommends American Fidelity continue as the administrator of Flexible Spending
Accounts with no cost for services.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Health Savings Accounts
Staff recommends First Security Bank continue as the administrator of Health Savings Accounts
with no cost for services.
Employee Paid Dental Insurance
Staff recommends renewing with Delta Dental. The renewal includes a 4% increase in rates.
Please refer to the attached spreadsheet for tier rates.
Employee Paid Vision Insurance
Staff recommends Superior Vision continue with no price increase.
Voluntary Employee Paid Benefits
Staff recommends continuing to offer optional, employee paid Short Term Disability coverage
and Employee Paid Life Insurance through One America with no price increase.
Supplemental Benefits Paid by Employees
Staff recommends continuing to offer additional supplemental benefits to employees through
American Fidelity.
Disability Income Insurance
Accident Only Insurance
Cancer Insurance
Critical Illness Insurance
Life Insurance
AF Term Life Insurance
AF Permanent Life Insurance
Hospital Gap Insurance
BUDGET/STAFF IMPACT:
The cost of these planned insurance/benefit items are being budgeted in the City's 2020 budget.
Attachments:
• 2019 & 2020 Health Insurance Costs
• 2020 Health Insurance Annualized Cost
• 2019 & 2020 Dental Insurance Cost Comparison
Traditional
PPO - 1000
Deductible
PPO Rate Tier
Total Monthly
Premium
Monthly
Employee
Contribution
Monthly
Employer
Contribution
Employee
Employer Cost-
Share
2019 and 2020 Employee Only
$643.26
$163.94
$479.32
25.49% 74.51%
2019 and 2020 Employee + Spouse
$1,402.60
$529.44
$873.16
37.75% 62.25%
2019 and 2020 Employee + Child(ren)
$1,157.84
$437.04
$720.80
37.75% 62.25%
2019 and 2020 Family
$1,909.00
$720.601
$1,188.40
37.75% 62.25%
Traditional
PPO - 2000 Deductible
PPO Rate Tier
Total Monthly
Premium
Monthly
Employee
Contribution
Monthly
Employer
Contribution
Employee
Employer Cost-
Share
2019 and 2020 Employee Only
$594.92
$151.62
$443.30
25.49% 74.51%
2019 and 2020 Employee + Spouse
$1,297.18
$489.66
$807.52
37.75% 62.25%
2019 and 2020 Employee + Child(ren)
$1,070.84
$404.20
$666.64
37.75% 62.25%
2019 and 2020 Family
1 $1,765.561
$666.441
$1,099.12
37.75% 62.25%
Traditional
PPO - 4000
Deductible
PPO Rate Tier
Total Monthly
Premium
Monthly
Employee
Contribution
Monthly
Employer
Contribution
Employee
Employer Cost-
Share
2019 and 2020 Employee Only
$602.20
$153.48
$448.72
25.49% 74.51%
2019 and 2020 Employee + Spouse
$1,313.02
$495.64
$817.38
37.75% 62.25%
2019 and 2020 Employee + Child(ren)
$1,083.92
$409.14
$674.78
37.75% 62.25%
2019 and 2020 Family
1 $1,787.121
$674.581
$1,112.54
37.75% 62.25%
High Deductible Health Plan - 3000 Deductible
HDHP Rate Tier
Total Monthly
Premium
Monthly
Employee
Contribution
Monthly
Employer
Contribution
Employee
Employer Cost-
Share
Employers Monthly
Health Savings
Account
Contribution
Total Employer Monthly
Contribution Premium
Health Savings Account
Contribution
2019 and 2020 Employee Only
$339.34
$47.70
$291.64
14.06% 85.94%
$70.80
$362.44
2019 and 2020 Employee + Spouse
$731.88
$108.88
$623.00
14.88% 85.12%
$106.66
$729.66
2019 and 2020 Employee + Child(ren)
$554.42
$82.481
$471.941
14.88% 85.12%
$132.501
$604.44
2019 and 2020 Family
$1,027.76
$152.901
$874.861
14.88% 85.12%
$156.661
$1,031.52
High Deductible Health Plan - 4000 Deductible
HDHP Rate Tier
Total Monthly
Premium
Monthly
Employee
Contribution
Monthly
Employer
Contribution
Employee
Employer Cost-
Share
Employers Monthly
Health Savings
Account
Contribution
Total Employer Monthly
Contribution Premium
Health Savings Account
Contribution
2019 and 2020 Employee Only
$314.70
$44.24
$270.46
14.06% 85.94%
$70.80
$341.26
2019 and 2020 Employee + Spouse
$678.72
$100.98
$577.74
14.88% 85.12%
$106.66
$684.40
2019 and 2020 Employee + Child(ren)
1 $514.121
$76.481
$437.641
14.88% 85.12%
$132.501
$570.14
2019 and 2020 Family
1 $953.081
$141.801
$811.281
14.88% 85.12%
$156.66
$967.94
2020 Health Insurance Annualized Cost
ANNUALIZED CALCULATIONS
Current Employee
Participants
(Excludes COBRA and
Retirees, since they pay
100% for their coverage)
ANNUAL Cost to City at 2020
rates based on June 2019
Employee Participants and
Plans (Excluding Health
Savings Account
Contributions)
PPO 1000 Employee Only
46
$264,584.64
PPO 1000 Employee + Spouse
7
$73,345.44
PPO 1000 Employee + Child(ren)
2
$17,299.20
PPO 1000 Family
5
$71,304.00
PPO 2000 Employee Only
0
$0.00
PPO 2000 Employee + Spouse
2
$19,380.48
PPO 2000 Employee + Child(ren)
0
$0.00
PPO 2000 Family
0
$0.00
PPO 4000 Employee Only
1
$5,384.64
PPO 4000 Employee + Spouse
0
$0.00
PPO 4000 Employee + Child(ren)
0
$0.00
PPO 4000 Family
0
$0.00
HDHP 3000 Employee Only
228
$797,927.04
HDHP 3000 Employee + Spouse
83
$620,508.00
HDHP 3000 Employee + Child(ren)
53
$300,153.84
HDHP 3000 Family
235
$2,467,105.20
HDHP 4000 Employee Only
4
$12,982.08
HDHP 4000 Employee + Spouse
2
$13,865.76
HDHP 4000 Employee + Child(ren)
0
$0.00
HDHP 4000 Family
2
$19,470.72
TOTAL
670
$4,683,311.04
2020 Dental Cyst Cnmnarisnr d
Plan Tier
Employee Premium per
payroll
Employee Premium
per month
2019 Employee Only
$13.63
$27.26
2019 Employee + Spouse
$27.25
$54.50
2019 Employee + Child(ren)
$31.34
$62.68
2019 Family
$48.62
$97.24
2020 Employee Only
$14.18
$28.36
2020 Employee + Spouse
$28.34
$56.68
2020 Employee + Child(ren)
$32.60
$65.20
2020 Family
$50.57
$101.14
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0435
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: C. 2
File Type: Ordinance
RZN 19-6708 (NW OF RUPPLE RD. & FAITH ST./SLOANBROOKE PH. IV):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN
19-6708 FOR APPROXIMATELY 3.08 ACRES LOCATED NORTHWEST OF RUPPLE ROAD AND
FAITH STREET FROM R-A, RESIDENTIAL AGRICULTURAL AND NC, NEIGHBORHOOD
CONSERVATION TO NC, NEIGHBORHOOD CONSERVATION AND R-A, RESIDENTIAL
AGRICULTURAL
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of
the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning
Department's Agenda Memo from R-A, Residential Agricultural and NC, Neighborhood Conservation to NC,
Neighborhood Conservation and R-A, Residential Agricultural.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of
the City of Fayetteville to reflect the zoning change provided in Section 1.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Garner Stoll
Submitted By
City of Fayetteville Staff Review Form
2019-0435
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/19/2019 CITY PLANNING (630)
Submitted Date Division / Department
Action Recommendation:
RZN 19-6708: Rezone (NW OF RUPPLE RD. & FAITH ST./SLOANBROOKE PH. IV, 477,478): Submitted by JORGENSEN
& ASSOCIATES, INC. for properties located NW OF RUPPLE RD. & FAITH ST. The properties are zoned R-A,
RESIDENTIAL AGRICULTURAL & NC, NEIGHBORHOOD CONSERVATION and contain approximately 3.08 acres. The
request is to rezone the properties to NC, NEIGHBORHOOD CONSERVATION & R-A, RESIDENTIAL AGRICULTURAL.
Budget Impact:
Account Number
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Fund
Project Title
$
V20180321
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor; Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Andrew Garner, Planning Director
FROM: Harry Davis, Planner
DATE: July 19, 2019
CITY COUNCIL MEMO
SUBJECT: RZN 19-6708: Re one N OF RUPPLE RD. FAITH ST. SLOANBROO E PH.
, 477,478 : Submitted by JORGENSEN & ASSOCIATES, INC. for properties
located NW OF RUPPLE RD. & FAITH ST. The properties are zoned R-A,
RESIDENTIAL AGRICULTURAL & NC, NEIGHBORHOOD CONSERVATION and
contain approximately 3.08 acres. The request is to rezone the properties to NC,
NEIGHBORHOOD CONSERVATION & R-A, RESIDENTIAL AGRICULTURAL.
RECOMMENDATION:
The Planning Commission and staff recommend approval of an ordinance to rezone the subject
property to NC, Neighborhood Conservation and R-A, Residential Agricultural, as shown in the
attached Exhibits `A' and `B'.
BAC GROUND:
The subject property is located off Rupple Road, contains approximately 3.08 acres; two total
sites of approximately 1.54 acres and 1.54 acres each. Both subject areas are located south of
Owl Creek in west Fayetteville. The subject properties are part of a much larger parcel that has
been subdivided in part for different phases of Sloanbrooke Subdivision. The larger property and
area was rezoned by City Council on June 2, 2015 as part of the staff -initiated rezoning (15-5174)
of over 600 acres in the new South Rupple Rd. vicinity. In 2016 and 2018, City Council approved
rezoning proposals (16-5400 and 18-6239) that traded areas zoned NC and R-A similarly to the
proposal outlined below in this report.
Request: The applicant requests to rezone the property as depicted in the attached rezoning
exhibit. The rezoning would change 1.54 acres slated to become residential lots from R-A to NC
to allow for their construction. In return, 1.54 acres elsewhere within the area will be rezoned from
NC to R-A. The overall acreage swapped between districts is equivalent to one another and would
allow the creation of approximately eight more residential lots. This proposal is consistent with
the concept approved by City Council in the South Rupple Rd. area to concentrate areas of dense
development in exchange for low density and conservation in sensitive natural areas and
floodplain. Over the last few years, FEMA has revised the floodplain map and all of the subject
property has been removed from the floodplain.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Land Use Compatibility. The proposed zoning is generally compatible with the surrounding
residential and natural properties. Rezoning the current R-A to NC would fit with the surrounding
NC zoning. The current NC zoned property would fit the surrounding R-A property.
Land Use Plan Analysis: Staff believes that the proposal is mostly compatible with the goals in
City Plan 2030, adopted land use policies, and the future land use designation for this location.
The rezoning is not entirely consistent with the FLUM, but staff finds it appropriate to make an
equal exchange of land between the two areas. The concept for planned development of this area
has been anticipated for many years. While the rezoning of the R-A portion of the site does not
exactly match the purpose of Natural Areas, the applicant proposes to shift the R-A area north,
but still adjacent to surrounding R-A and natural areas. The proposed NC is vice versa, with
shifting the NC area south and adjacent to other NC zoned land, which is appropriate. Staff does
not anticipate any significantly adverse impacts to riparian corridors or environmentally -sensitive
areas.
Staff finds that the proposed zoning is justified and needed to accommodate planned
development of this area. Modification and an equal exchange of the zoning of the applicant's
property is appropriate given that the applicant has a specific development proposal that does not
accommodate the R-A zone, but can provide such space elsewhere in the development.
DISCUSSION:
On May 13, 2019, the Planning Commission forwarded the proposal to City
recommendation for approval by a vote of 9-0-0. No public comment was made
Commission did recommend the City Council evaluate options to minimize the
fences lining the newly constructed Rupple Road corridor.
BUDGET STAFF IMPACT:
N/A
Attachments:
• Exhibit A
• Exhibit B
• Planning Commission Staff Report
Council with a
The Planning
use of privacy
RZN 19-6708 S LOAN B ROO KE P H . 4 19-6708
Close up view EXHIBIT 'A'
ANTHEM DR
Legend
Shared Use Paved Trail
Trail (Proposed)
' Planning Area
tZZZ
' Fayetteville City Limits
cs
R-A Subject Property
Proposed R-A
WALES DR
2
a
0
z
w
m
Feet
0 75 150 300 450
1 inch = 200 feet
Proposed NC
•11
NUJ
Zoninq
Acres
NC
1.5
R-A
1.5
Total 3.0
19-6708
EXHIBIT 'B'
LEGAL DESCRIPTION: (TRACT 1 NC TO R-A)
A part of the SE1{4 of the NW114 and a part of the SW1/4 of the NE114 of Section 13, T1GN, R31W In Washington County, Arkansas,
and being described as follows: Ccmrnencing at the NE Corner of said SE114, NWI/4, thence S02°22152"W 375,75 feet to the POINT
OF BEGINNING. thence S73°11'37"E 77.44 feet, thence S02`22'52"W 43.43 feet, thence N87 37'13"W 241.87 feet, thence
NO2`22147"E 110.10 fee[, thence N47°01102"E 8,30 feet, thence N40'30112"E 15,99 feet, thence N29'12125"E 1 T,89 feet, thence
N71`43'58"E 10.94 feet, thence N68`07'38"E 28,08 feet, thence S63°28'59"E 15,23 feet, thence S33`20'23"E 6.77 feet, thence
S20°12'10"E 12.52 feet, thence S11'36'4711E 25.73 feet, thence S35°04'41"E 21.22 feet, thence S72`DAVE 18.58 feet, thence
533°20'23"E 22.63 feet, thence S73°11'37"E 35,40 feet to the PCIMIT OF BEGINNING: Containing 0,53 acres more or less subject to
easements and fight of way of record.
LEGAL DESCRIPTION: (TRACT 2 NC TO R-A)
A part of the SW-1/4 of the NE1/4 of Section 13, 716N, MW in Washington County, Arkansas, and being described as follows:
Coromencing at the NW Corner of said SW1/4, NE1J4, thence S02°22'52"W 357,25 feet to the POINT OF BEGINNING, thence
N56'51121"E 10,67 feet, thence N31'4B'54"E 14,41 feet, thence S73°1113711E R67 feet, thance N69`5513211E 10,79 feet, thenca
S17'00'47"E 21 60 feet, thence S48°41'30"E 28,85 feet, thence S76°09'34"E 33,15 feet, thence N58°41'06"E 15,17 feet, thence
N11'5815311E 16.63 feet, thence N391T7 0"1N 19,06 feet, thence N09°2$'52"W 15,90 feet, thence N10'33'18"E 14,16 feet, thence
N36'53'41 "E 9, 29 feet, thence N87°47'56"E 14,50 feet, thence N62117'24"E 61,59 feet, thence S61 `21'15"E 23,B6 feet, thence
S60°00'50"E 21.73 faet, thence S67'06'31"E 17.90 feet, thence S87°46'35"E 22.55 feet, thence N751154'56"E 32.22 feet, thence
N36'23'09"E 20,51 feet, thence N52°15'59"E 19,77 feet, thence S63°42'41"E 19,35 feet, thence S25°46'16"E 29,95 feet, thence
S27'28'19"E 2 4.5 0 feet, thence 83344112611E 15.64 feet, thence S78047'02"E 26.56 feet, thanca 58944215411E 10.41 feet, thence
S78°25'33"E 38.97 feet, [hence S35°20'02"E 18.02 feet, thence S25°39129"W 26.06 feet, thence S30°58143"W 40,37 feet, thence
N87`37'13" W 378.73 fast, thence N021122152"E 43.43 fast, thence N73111'371W 77.44 feet, thence N02112215211E 18.50 feet to the
POINT OF BEGINNING: Containing 1.01 acres more or less subject to easements and right of way of record.
LEGAL DESCRIPTION: (TRACT 3 R-A TO NG)
A part of the SM4 of the NE114 of Section 13, T16N, R31 W In Washington County, Arkansas, and being described as follows:
Commencing at the NW Corner of said SW1/4, NE114, thence Sa2°22152"W 375.75 feet, thence S73°111371177.44 feet, thence
S02°22'52" W 43,43 feet, thence S87°37'1 YE 378.73 feet to the POINT OF BEGINNING: thence S87`37'13"E 5,88 feet, thence
S58°03'54"E 197.37 feet, thence along a non tangent curve to the left 275,22 feet, said curvy having a radius of 583.00 feet and
chord bearing and distance of S18`24141"W 272,67 feet, thence N29°34'48"W 27,45 feet, thence N73°35127"W 3146 feet, thence
SW30'39V 29,42 feet, thence N8797'12V 27,81 feet, thence 481`08'44"W 20,28 feet, thence 3621811"W 18,64 feet, thence
S55°45 53" W 1 Q,49 feet, thence N25°4DA2"W 24.03 feet, thance N53°491561W 27.96 feet, thence N83°02'01"W 35.B0 feet, thence
N46'27'36" W 25 23 feet, thence N07°1841"W 27 15 faet, thence N12'51'20"E 31,14 feet, thence N68'16'49"E 14,05 feet, thence
N59`44'54"E 36,16 feet, thence N17'31'25 IE 54,60 feet, thence N26°37'22"E 34,97 feet, the ncP N04°44'0211E 31,36 feet, thence
N15`35'44"W 22,51 feet, thanca NO9`2310011E 15,84 feat, thanca N69`3815011E 17,54 feet, thance N87`36135"E 20,90 feet, thenca
N39`41'54"E 46,26 feet, thence N30'5B'4311E 5,15 feet to the POINT OF BEGINNING; Containing 1,54 acres more or less subject to
easements and right of way of record.
CITY OF
FAYETTEVILLE PLANNING COMMISSION MEMO
I ARKANSAS
TO: Fayetteville Planning Commission
THRU: Andrew Garner, City Planning Director
FROM: Harry Davis, Planner
MEETING DATE: July 8, 2019 UPDATED W PC RESULTS
SUBJECT: RZN 19-6708: Re one N OF RUPPLE RD. FAITH
ST. SLOANBROO E PH. I , 477,478 : Submitted by JORGENSEN &
ASSOCIATES, INC. for properties located NW OF RUPPLE RD. & FAITH
ST. The properties are zoned R-A, RESIDENTIAL AGRICULTURAL & NC,
NEIGHBORHOOD CONSERVATION and contain approximately 3.08
acres. The request is to rezone the properties to NC, NEIGHBORHOOD
CONSERVATION & R-A, RESIDENTIAL AGRICULTURAL.
RECOMMENDATION:
Staff recommends forwarding RZN 19-6708 to City Council with a recommendation for approval,
based on the findings contained in this report.
RECOMMENDED MOTION:
I move to forward RZN 19-6708 to City Council with a recommendation for approval.
BAC GROUND:
The subject property is located off Rupple Road, contains approximately 3.08 acres; two total
sites of approximately 1.54 acres and 1.54 acres each. Both subject areas are located south of
Owl Creek in west Fayetteville. The subject properties are part of a much larger parcel that has
been subdivided in part for different phases of Sloanbrooke Subdivision. The larger property and
area was rezoned by City Council on June 2, 2015 as part of the staff -initiated rezoning (15-5174)
of over 600 acres in the new South Rupple Rd. vicinity. In 2016 and 2018, City Council approved
rezoning proposals (16-5400 and 18-6239) that traded areas zoned NC and R-A similarly to the
proposal outlined below in this report. Surrounding land uses and zoning is depicted in Table 1.
Table 1
Surrounding Land Use and Zoning
Direction
Land Use
Zoning
North
Owl Creek Floodplain
R-A, Residential Agricultural
South
Sloanbrooke Subdivision
NC, Neighborhood Conservation
East
Owl Creek Floodplain
R-A, Residential Agricultural
West
Sloanbrooke Subdivision
NC, Neighborhood Conservation
Request: The applicant requests to rezone the property as depicted in the attached rezoning
exhibit. The rezoning would change 1.54 acres slated to become residential lots from R-A to NC
to allow for their construction. In return, 1.54 acres elsewhere within the area will be rezoned from
NC to R-A. The overall acreage swapped between districts is equivalent to one another and would
allow the creation of approximately eight more residential lots. This proposal is consistent with
the concept approved by City Council in the South Rupple Rd. area to concentrate areas of dense
development in exchange for low density and conservation in sensitive natural areas and
floodplain. Over the last few years, the applicant ha successfully revised the floodplain boundary
and the currently proposed area for NC zoning is not in the floodplain.
Public Comment. Staff has not received public comment on the proposal as of writing this report.
INFRASTRUCTURE:
Streets: The subject parcels have access to fully constructed public streets. All public
infrastructure was previously installed with the Sloanbrooke II subdivision.
ater: Public water is available to the subject parcels. All public infrastructure was
previously installed with the Sloanbrooke II subdivision.
Sewer: Sanitary sewer is available to the subject parcels. All public infrastructure was
previously installed with the Sloanbrooke II subdivision.
Drainage: Drainage improvements were previously installed with the Sloanbrooke IV
subdivision, but any additional improvements or requirements for drainage will be
determined at the time of development. There are some floodplain areas, Zone
AE, present on these parcels in the areas being requested for rezoning. No
protected streams cross these parcels. No portion of these parcels lie within the
Hillside -Hilltop Overlay District.
Fire: The Fire Department expressed no concerns with this request.
Police: The Police Department expressed no concerns with this request.
CITY PLAN 2030 FUTURE LAND USE PLAN: The City Plan 2030 Future Land Use Plan map
(FLUM) identifies this area primarily as a Residential Neighborhood Area, currently zoned NC,
and Natural Area located along isolated floodplains, currently zoned R-A. This overall area along
the Rupple Road corridor has been indicated on the FLUM to be developed for a number of years.
The overall 600-acre area is identified as having a high level of natural resources by the
Fayetteville Natural Heritage Association (FNHA), a local non-profit group. Habitat in this area is
classified by the FNHA as prairie remnant and seasonal wetlands. As a result of the FNHA work
and other City staff research, this study area was included on the Enduring Green Network (EGN)
map. The EGN map resulted in designation of portions of this area as Natural Area on the FLUM.
Remnant prairie in the area appears to be located particularly along the riparian corridors that
have less disturbance. Due to the environmental sensitivity of the study area, staff recommended
in a previous rezone of 600-acres along Rupple Road (15-5174) that land identified as Natural
Area be zoned R-A, Residential Agricultural.
Residential Neighborhood Areas are primarily residential in nature and support a variety of
housing types of appropriate scale and context, including single family, multifamily and row -
houses. Residential Neighborhood encourages highly connected, compact blocks with gridded
street patterns and reduced setbacks. It also encourages traditional neighborhood development
that incorporates low -intensity non-residential uses intended to serve the surrounding neighbor-
hood, such as retail and offices, on corners and along connecting corridors. This designation
recognizes existing conventional subdivision developments which may have large blocks with
conventional setbacks and development patterns that respond to features in the natural envi-
ronment.
GAETC\Development Services Review\2019\Development Services\19-6708 RZN
NW of Rupple Rd. & Faith (Sloanbrooke Ph. 4) 477, 478\
Natural Areas consist of lands approximating or reverting to a wilderness condition, including
those with limited development potential due to topography, hydrology, vegetation or value as an
environmental resource. These resources can include stream and wildlife corridors, as well as
natural hubs and cores, as identified in the FNHA study, many of which make up the backbone of
the enduring green network. A Natural Area designation would encourage a development pattern
that requires conservation and preservation, prevents degradation of these areas, and would
utilize the principles of low impact development for all construction.
FINDINGS OF THE STAFF
1. A determination of the degree to which the proposed zoning is consistent with land use
planning objectives, principles, and policies and with land use and zoning plans.
Finding: Land Use Plan Analysis: Staff believes that the proposal is mostly
compatible with the goals in City Plan 2030, adopted land use policies, and
the future land use designation for this location. The re oning is not entirely
consistent with the FLUM, but staff finds it appropriate to make an a ual
exchange of land between the two areas. The concept for planned
development of this area has been anticipated for many years. hile the
re oning of the R-A portion of the site does not exactly match the purpose
of Natural Areas, the applicant proposes to shift the R-A area north, but still
ad acent to surrounding R-A and natural areas. The proposed NC is vice
versa, with shifting the NC area south and ad acent to other NC oned land,
which is appropriate. Staff does not anticipate any significantly adverse
impacts to riparian corridors or environmentally -sensitive areas.
Land Use Compatibility: The proposed oning is generally compatible with
the surrounding residential and natural properties. Re oning the current R-
A to NC would fit with the surrounding NC oning. The current NC oned
property would fit the surrounding R-A property.
2. A determination of whether the proposed zoning is justified and/or needed at the time the
rezoning is proposed.
Finding: Staff finds that the proposed oning is ustified and needed to accommodate
planned development of this area. Modification and an a ual exchange of the
oning of the applicant s property is appropriate given that the applicant has
a specific development proposal that does not accommodate the R-A one,
but can provide such space elsewhere in the development. This proposal is
similar in nature to the aforementioned proposala RZN 16-5400 and RZN 18-
6239, which were approved by City Council in 2016 and 2018 respectively.
3. A determination as to whether the proposed zoning would create or appreciably increase
traffic danger and congestion.
Finding: This re oning will not substantially increase traffic on surrounding roads
over the existing oning. The re one would allow the developer to add in a
few additional residential lots within the development. As individual
developments are reviewed, on and off -site street improvements will be
reviewed and recommended.
GAETC\Development Services Review\2019\Development Services\19-6708 RZN
NW of Rupple Rd. & Faith (Sloanbrooke Ph. 4) 477, 478\
4. A determination as to whether the proposed zoning would alter the population density and
thereby undesirably increase the load on public services including schools, water, and
sewer facilities.
Finding: The proposed re oning would not increase population density over the
existing oning, as the re one is an a ual exchange of oned land between
NC and R-A.
5. If there are reasons why the proposed zoning should not be approved in view of
considerations under b (1) through (4) above, a determination as to whether the proposed
zoning is justified and/or necessitated by peculiar circumstances such as:
a. It would be impractical to use the land for any of the uses permitted
under its existing zoning classifications;
b. There are extenuating circumstances which justify the rezoning even
though there are reasons under b (1) through (4) above why the
proposed zoning is not desirable.
Finding: N A
RECOMMENDATION: Planning staff recommends forwarding RZN 19-6708 to City Council
with a recommendation for approval.
PLANNING COMMISSION ACTION: Re uired ES
Date: July 8, 2019 O Tabled ff Forwarded O Denied
Motion to forward to CC recommending approval
Motion: Johnson
Also recommending CC evaluate option of minimize use of privacy
Second: Winston fence lining newly constructed Rupple Road
ote: 9-0-0 Motion passes
BUDGET STAFF IMPACT:
None
Attachments:
• Unified Development Code:
o §161.03 - District R-A, Residential -Agricultural
o §161.29 - Neighborhood Conservation
• Request letter
• One Mile Map
• Close-up Map
• Current Land Use Map
• Future Land Use Map
GAETC\Development Services Review\2019\Development Services\19-6708 RZN
NW of Rupple Rd. & Faith (Sloanbrooke Ph. 4) 477, 478\
161.03 - District R-A, Residential -Agricultural
(A) Purposes . The regulations of the agricultural district are designed to protect agricultural land until an orderly
transition to urban development has been accomplished; prevent wasteful scattering of development in rural areas;
obtain economy of public funds in the providing of public improvements and services of orderly growth; conserve the
tax base; provide opportunity for affordable housing, increase scenic attractiveness; and conserve open space.
(B) Uses.
(1) Permitted Uses
Unit 1
City-wide uses by right
Unit 3
Public protection and utility facilities
Unit 6
Agriculture
Unit 7
Animal husbandry
Unit 8
Single-family dwellings
Unit 9
Two-family dwellings
Unit 37
Manufactured homes
Unit 41
ccessory dwellings
Unit 43
JAnimal boarding and training
(2) Conditional Uses .
Unit 2
City-wide uses by conditional use permit
Unit 4
Cultural and recreational facilities
Unit 5
Government facilities
Unit 20
Commercial recreation, large sites
Unit 24
Home occupations
Unit 35
Outdoor Music Establishments
Unit 36
Wireless communications facilities
Unit 42
Clean technologies
C Density.
Units per acre One-half '/2
(D) Bulk and Area Regulations.
Lot width minimum
200 feet
Lot Area Minimum:
Residential:
2 acres
Nonresidential:
2 acres
Lot area per dwelling unit
2 acres
E Setback Requirements.
Front ISide IRear
35 feet 120 feet 135 feet
(F) Height Requirements. There shall be no maximum height limits in the R-A District, provided, however, if a building
exceeds the height of one (1) story, the portion of the building over one (1) story shall have an additional setback
from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the
building over one (1) story shall be equal to the difference between the total height of that portion of the building and
one (1) story.
(G) Building area. None.
(Code 1965, App. A., Art. 5(1); Ord. No. 1747, 6-29-70; Code 1991, §160.030; Ord. No. 4100, §2 (Ex. A), 6-16-98;
Ord. No. 4178, 8-31-99; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5195, 11-6-08; Ord. No. 5238, 5-5-
09; Ord. No. 5479, 2-7-12; Ord. No. 5945, §3, 1-17-17; Ord. No. 6015, §1(Exh. A), 11-21-17)
G:\ETC\Development Services Review\2019\Development Services\19-6708 RZN
NW of Rupple Rd. & Faith (Sloanbrooke Ph. 4) 477, 478\
161.29 - Neighborhood Conservation
(A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other zones.
Although Neighborhood Conservation is the most purely residential zone, it can have some mix of uses, such as civic
buildings. Neighborhood Conservation serves to promote and protect neighborhood character. For the purposes of
Chapter 96: Noise Control, the Neighborhood Conservation district is a residential zone.
(B) Uses.
(1) Permitted Uses
Unit 1
City-wide uses by right
Unit 8
Single-family dwellings
Unit 41
Accessory dwellings
(2) Conditional Uses
Unit 2
City-wide uses by conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 9
Two 2 family dwellings
Unit 10
Three 3 and four 4 family dwellings
Unit 12a
Limited business*
Unit 24
Home occupations
Unit 25
Offices, studios, and related services
Unit 28
Center for collecting recyclable materials
Unit 36
Wireless communication facilities
Unit 44
Cluster Housing Development
(C) Density. Ten (10) Units Per Acre.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
Single Family
40 feet
Two Family
80 feet
Three Family
90 feet
(2) Lot Area Minimum. 4,000 square feet
(E) Setback Regulations.
build -to zone that is located between
Front
he
he front property line and a line 25
from the front property line.
Side
5 feet
Rear
5 feet
Rear, from
center line of
12 feet
an alley
F Building Height Re ulations .
IBuilding Height Maximum 13 stories
(Ord. No. 5128, 4-15-08; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5592, 6-18-13; Ord. No. 5664, 2-
18-14; Ord. No. 5800 , § 1(Exh. A), 10-6-15>; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §§ 5, 7-9, 1-17-17; Ord.
No. 6015 , §1(Exh. A), 11-21-17)
G:\ETC\Development Services Review\2019\Development Services\19-6708 RZN
NW of Rupple Rd. & Faith (Sloanbrooke Ph. 4) 477, 478\
JORGENSEN
+ASSOCIATES
Civil Engineering Surveying
Landscape Architecture Services
May 29, 2019
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Attn: Development Services
Re: Rezoning Sloanbrooke Ph 4 Subdivision
124 W Sunbridge Drive, Suite 5
Fayetteville, AR 72703
Office: 479.442.9127
Fax: 479.582.4807
www.jorgensenassoc.com
Attached herewith please find the submittal documents in regards to a rezoning of a piece of the recently
approved Sloanbrooke Ph 4 Subdivision. When the subdivision was submitted and approved there was a small
portion in the NE corner that was zoned R-A. The property in question is lot 38 & 62 as shown on the approved
preliminary plat. We are now requesting to rezoning 1.54 acres of this property from R-A to INC in exchange for
the same amount of property out of lot 70 as well as a small piece to the north, owned by the City of
Fayetteville, to be rezoned from NC to R-A as shown on the attached Rezoning submittal. Once rezoned we can
then add those lots back to the Final Plat.
We thank you for your consideration of this proposal and please call with any questions,
Thank you.
Sincerely;
aA all�i
Ju tin L. J gensen, P.E.
J O RG E N S E N Fa t Sulle, AP
°rive, Suite 5
Fayetteville, AR 72703
+ASSOCIATES Office:479.442.9127
Civil Engineering Surveying Fax: 479.582.4807
L Landscape Architecture Services www.jorgensenassoc.com
May 15, 2019
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Attn: Development Services
Re: Sloanbrooke Ph 4 Rezoning
This letter is in regards to a proposed rezoning and the following required information:
A. The current owner of this site is as follows:
a. 765-22366-103-000 (Riverwood Homes LLC)
B. Currently this property is zoned RA. The reason for the requested N-C zoning is to allow this
property to be suitable for residential lots.
C. The property due west & east are zoned N-C. The property to the north is R-A and due south is N-C.
Zone R-A is a residential- agriculture zoning that is regulated in order to protect agricultural land
until an orderly transition to urban development has been accomplished. This zoning only allows a
minimum of 200' wide lots. The requested N-C is a residential zoning that will allow a minimum of
50' wide lots which is compatible with the other lots that are in Sloanbrooke Ph 1. The proposed
use of Zone N-C will not adversely impact adjacent land uses, as said uses under Zone N-C are
compatible in use.
D. Existing water and sewer already installed to serve these lots.
E. We feel the requested zonings are in line with the goals of the City Plan 2030 for rezoning and
development.
F. N-C is the appropriate zoning for the intended use.
G. W Oldham Road has ample capacity to get cars to Broyles which also ample capacity to handle any
additional traffic.
H. The potential to increase the population density in this area as a result of this rezoning would not
undesirably increase load on public services.
I. R-A is not the appropriate zoning for residential.
Please review this application and let us know if there are any questions that we may be able to answer.
Thanks.
Jorgensen + Associates
LEGAL DESCRIPTION: LIRACT 1 NC TO R-A)
A paM1of the SEf/4 of the NW1/4 antl a pan of the SW1/4 of the NE1/4 of Section 13, T16N, R31W In Waehimire, County, Amara¢,
.onbeing descnbd as follows: Commencing At the NE Corner of said SE1/4, NW1/4, thence 502°22'52"W 371.71 fed to the POINT
OF BEGINNING, th¢nC¢ S]3°11'3]'E 7744fed, Ience S02°2T5YW 4343 feel, thence NBT3T13'W N1.87 fed, thenC¢
NO2°22'4TE 110A0 fee[ thence Ni 8,30 tad, thence N40'3012•E 11,99 man thence N29°12'25"E 17.89 two thence
N71°43'S8"E 10.94 Net, lhence NMI28.08 feel, thence 563°28'59"E 11231ed, thence 03-20.23•E 6.77 hat, thence
S2Gm 2'10'E 12.62 fed, thence S11°36'47•E 25.73 two thence S35141"E 21.22 feet, thence S72°3340•E 18.58 feel, thence
S33°2023'E 22,63 feel, thence S73°11'3TE 35.40 had m the POINT OF BEGINNING: Containing DEG acres ace atlas subject to
easements aM right of way of memo
LEGAL DESCRIPTION (TRACT 2 NC TO R A)
NE CORNER
A part of the Si of the NE1/4 of Section 11, In 6N, R31Wn Washngton County, A,wA., antl being desonbed as follows'.
SE114, NW1/4
CommenCng dthe NWGorner daatl SW1/4NE1/4, thence S02°2252W357.25WWthe POIMOFBEGINM ience
13-16a '-
N56°51'21'E 10.67 fed, thence N31°48'S4°E 14.41 ted, thence S73°11'S7"E 64.67 fed, thence N60°55'32"E 1079 fee, lhence
51 T00'47"E 21.80 fed, thence S4B°41.30•f 28.85 feet. thence S76°09'On E 33.15 fed, thence N58°41N6"E 15.17 him, thence
(FIP)
N11°58'53'E 16.83 feet, thence N39°3T50Y! 19.06 fee[ thence N09°2852"W 15.90 feet, the NlT33'10•E 14.16led thence
N36°5T41'E 9,29 fed, thence NB17'56'•E 14.50 fed, thence N62°1T24"E 61.59fed thence S61°2l'l5"E 23,86fed, thence
So0'00'S0"E 21.]3fed, thence S67°O6'31'E 1].90 feel, thence SB7°4G3$"E 22.55 fee, thence N75°5456"E 32.22 Ned. thence
N36°23.0TE 20.51 fed, thence N52-15'59•EI9,Ntad, thence S63-42'41"E19,35 tod, thence 525°46'16•E 29.951., thence
765-16269-101
S2]'2B'19"E2450fed, thence 533°41.26°E 1564 ma,thence S7B°4]'02"E 2C56 ma, thence SB9°42.5PE 1041 fee, thence
CROSS KEYS DEVELOPMENT, LLC.
S70°2533E 30.97a thence S35°20'02•E18.02 me,the,,S25°39'2TW 26.06 Net, thence S30'S8'43"W 4037 No. theme¢
70 N. COLLEGE AVENUE SUITE II
N87°3T13•W 378.73fce,moda NO2°22'S2•E43.43feet thence N73°11.37W77A4 fed thence N0T225TE 18,50 Not 0 the
FAYETTEVILLE, AR. 72701
POINT OF BEGINNING: Containing 1.01 aces mare or less subject to easements And ngM Away of record.
(ZONING: NC&R-A)
LEGAL DESCRIPTION: RRACT3 R-A TO NC)
A peR of the SW1/4 of I NE1A of Section 11, 11 AN, R31W in Washington Cnumy, Arkansas, antl being hed dbed es follows:
Commencing at the NW Comer of saltl SW1/4, NE1/4, thence S02'22'52"W 375.75 Not Nance S7311'37•E-lad, there¢
-
5022'52'W 4343 had, Hence S87°37'13"E378731edlo the POINT OF BEGINNING; lhence SBT37.13"E 5.86 fed, thence
765-16269-107
S58°03.54•E19]37 Nd thence long o non ahead curve to the lI 275221ee, said tutu¢ hadng a radlusd583.601eeland
chord bearing antl didance d S18°24'41"W 27267 toe, thence 129°111W 2711 fed, thence NM 35'27V 3346 tee, thence
RIVERW69-107 ES LLC.
588°30'39ma29.42 fed, thence N67°I-27.81 to handN81'08'44"W 20.28fed, thence 562l 8'11"W 16.64fo,lhence
420 N. PiA NNEW AVENUE
S65°46'S3RN 10.49ted, thence N25°4o'42•W24.03fee,thenc,N53°4958"W2]96 fee, thence NB3N2'O1Nl3580fem, thence
FAVETTEVILLE, AR. 72703
N46°2T3VW 25,23 fee, thence NO]°18'41"W27,16f¢d, thence Nl2°51.20°E31.14fed thence N68°1649414.05 Not thence
ZONING: NC B R-A cl
N59°44.54'E 36,16 tee, lhence N17°31'25•E 54 BO fed, thane0 N26°3722•E 34.971M, Nance N04°4402E 31.36 fed, thence
N15°35'44•W 22,11 feet, thence N09°2300"E 15.84 fee, .1 11 Nfi9°3850"E 1I.54 in..... N8]1635•E 20.901ee, Nonce
'
N39°41.54•E 4626 feel, thence N30°50.43'E 5.15lddto the POINT OF BEGINNING: Containing 1.54 acres more ar less soed,on
easements aM right of way d emet.
WA
NC
P.O.B.
70
L] TRACT 'v
= I
6
_
( 7B J
tTRACT'�:
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(0.53 ACRES) .O.B.
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OWNER:
RNERWOOD HOMES LLC.
U20 N. PLAIN UM AVENUE
FAYETTEVILLE, AN. M703 \ /a / E
765-22366-100
MCBRYDE FAMILY LIMITED PARTNERSHIP
1533 W. ENTERPRISE DRIVE
FAYETTEVILLE, AR. 72702
ZONING: NC, CS 3 R-A
• �•
..........
[„q L3] l38
765-22366-104
CITY OF FAYETTEVILLE
�!
113 W. MOUNTAIN STREET
Nl2d
:..:.
FAYETTEVILLE, AR. 72701-6083
ZONING: NC & RA
CT 2
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ZONINGANC TO R.A��:.::�.::.:.:..:..:
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33 I 34 I 35 I 3. I 31
m
GRAPHIC SCALE ,2
' �a9 SB iS7 NC L
� l60
( ON FEET) 5g 65
1 inch = 60 M
CURVE TABLE
CUflVE LENGTH RADIUS TANGENT CHORD BE4RING DELTA
C1 2]622• 583.00• 140.22 272.6] S18°24'41'W 27°02'51•
VICINITY MAP
SITE
g I
FAYETTEVILLE, ARKANSAS
tAN0
765-22366-1 DD
MCBRYDE FAMILY UMITED PARTNERSHIP
1533 W. ENTERPRISE DRIVE
FAYETTEVILLE, AR. 72702
ZONING: INC, CS 3 R-A
_ cENTERUNESTF EET ZONING RA TO NC PROJECT TITLE: THE VILLAGES OF SLOANBROOKE SUBDIVISION PHASE 4
x CUCutATEDPOINT SuaDWISION BOUNDARY LOCATION: FAYETTEVILLE, ARKANSAS
z -- A -- �Ik JORGENSEN 124,v5 rl,AR7 7i36,5 i,e5
Fayeeee�me, AR 727oa SHEET TITLE: REZONE
FOUND IRON PIN RIGHT OF WAV +ASSOCIATE S
W ZONING NC TO R-A . Office: 479A.l..7 DRAWN BY: WR
Fax: 479.582.4807 S
RI ZONING LINE Civil Engineering +Surveying-.jorgensen.c-com SHEETSCALE I'=60'
NC P DATE: MAY18, 2019
NC PROJECT ARE: Z/SUBD/201714MREZONE
RZN 19-6708
One Mile View
SLOANBROO E PH. 4
0 0.125 0.25
W
Q
2
F-
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a
ST
R-O
NORTH
0.5 Miles
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Subject Property
J
0
R'
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=6A
NC
Legend I ------
Planning Area
t Fayetteville City Limits
Shared Use Paved Trail
Q
Trail (Proposed) -----
- _ Planning Area -- --
JM Building Footprint
l Fayettevile City Limits
RSF-4
J
H
W
n RSF-1
RSF-21
Zoning
E TRACTION
RESIDENTIAL SINGLE-FAMIL
E-1
Residential -Agricultural
COMMERCIAL
RSF-.5
Resitlential-Office
RSF-1
C-1
RSF-2
C-2
RSF4
C-3
RSF-]
FORM BASED DISTRICTS
RSF-S
Downtown Core
RSF-18
= Urban Thoroughfare
RESIDENTIAL MULTI-FAMIL
Main Sveet Center
ART-12 Resitlential Two --!Three-family
Downtown Gene21
RMF-S
Community Service.
RMF-12
Neighbarhaod Service,
RMF-18
Neighbarhood Con..,.tion
RMF-24
PLANNED ZONING DISTRICTS
RMF-40
Commercial, Industrial, Residential
INDUSTRIAL
INSTITUTIONAL
-1 Heavy C.".—hd and Light Inde. A = R-1
I-2 General lnde.trial
RZN 19-6708
Close Up View
posed
SLOANBROO E PH. 4
ANTHEM DR
lip
Legend
Shared Use Paved Trail
Trail (Proposed)
' Planning Area
_ _
t ' Fayetteville City Limits
ALES DR
Z
J
fY
Q
2
V
Z
W
W
cs
R-A
Proposed R-A
TOFINO DR
Feet
0 75 150 300 450
1 inch = 200 feet
Subject Property
Proposed NC
:11
Zoning
Acres
NC
1.5
R-A
1.5
Total 3.0
RZN19-6708 SLOANBROO E PH. 4
Current Land Use
Agricultural
ws y
LA
` _ Subject Property
�• ANTHEM DR�
Planned Gr1
Single -Family f f
Streets Planned
MSP Class
M M COLLECTOR
Streets Existing
MSP Class Feet
COLLECTOR
PRIN ARTERIAL PKWY 0 75 150 300 450 600
1111 Trail (Proposed)
1� 1Planning Area 1 inch = 200 feet
1 — 2 Fayetteville City Limits
NORTH
�.i ,
Undeveloped
FEMA Flood Hazard Data
100-Year Floodplain
Floodway
RZN 19-6708 S LOAN B ROO E PH. 4
Future Land Use NORTH
PERSIMMON ST 111
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IPlanning Area
_
t_ Fayetteville City Limits
Shared Use Paved Trail
Trail (Proposed)
Building Footprint
Subject Property � �,// 1
TOFIN MR
Feet
0 145 290 580 870
1 inch = 400 feet
a�
FUTURE LAND USE 2030
Natural Area
Residential Neighborhood Area
- Civic and Private Open Space/Parks
1,160 - Civic Institutional
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0449
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: C. 3
RZN 19-6710 (1520 E. HUNTSVILLE RD./TAMIJANI):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN
19-6710 FOR APPROXIMATELY 0.80 ACRES LOCATED AT 1520 EAST HUNTSVILLE ROAD
FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO NS-G, NEIGHBORHOOD
SERVICES -GENERAL
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of
the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning
Department's Agenda Memo from RSF-4, Residential Single Family, 4 Units Per Acre to NS-G,
Neighborhood Services -General.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of
the City of Fayetteville to reflect the zoning change provided in Section 1.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville Staff Review Form
2019-0449
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Garner Stoll 7/19/2019 CITY PLANNING (630)
Submitted By Submitted Date Division / Department
Action Recommendation:
RZN 19-6710: Rezone (1520 E. HUNTSVILLE RD./TAMIJANI, 526): Submitted by AARASH TAMIJANI for property
located at 1520 E. HUNTSVILLE RD. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
and contains approximately 0.80 acres. The request is to rezone the property to NS-G, NEIGHBORHOOD SERVICES -
GENERAL.
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? No
Budget Adjustment Attached? NA
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Fund
Project Title
Current Budget $ -
Funds Obligated $ -
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
201 0321
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor; Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Andrew Garner, City Planning Director
FROM: Jonathan Curth, Senior Planner
DATE: July 19, 2019
CITY COUNCIL MEMO
SUBJECT: RZN 19-6710: Re one 1520 E. HUNTS ILLE RD. TAMIJANI, 526 : Submitted
by AARASH TAMIJANI for property located at 1520 E. HUNTSVILLE RD. The
property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
and contains approximately 0.80 acres. The request is to rezone the property to
NS-G, NEIGHBORHOOD SERVICES -GENERAL.
RECOMMENDATION:
The Planning Commission and staff recommend approval of an ordinance to rezone the subject
property to NS-G, Neighborhood Services -General, as shown in the attached Exhibits `A' and `B'.
BAC GROUND:
The subject property is located on the northwest corner of Huntsville Road and Sherman Avenue.
Although Sherman is unclassified in the Master Street Plan, this section of Huntsville Road is
classified as a Collector Street. The property is developed with a single-family dwelling built in
1949 according to Washington County records. Vehicular access to the property is from a
residential driveway on Huntsville and another on Sherman.
Request: The request is to rezone the subject property from RSF-4, Residential Single-family, 4
Units per Acre, to NS-G, Neighborhood Services -General. The applicant has stated in their
request letter that this rezoning is necessary to develop the property with greater density or small
businesses that compliment adjacent uses.
Land Use Compatibility: The proposed zoning is compatible with the surrounding mixture of
residential and non-residential uses. As a transitional zoning district, NS-G would also be
compatible with the lower density single family uses to north, allowing appropriately -graduated
development from Huntsville Road northward. The immediate area contains a range of
development types and the proposal of NS-G zoning at the corner would allow increased density
and potential for commercial and mixed use that could serve the neighborhood, encouraging a
pattern of development staff finds compatible with existing properties.
Land Use Plan Analysis: Staff finds the proposed NS-G zoning to be compatible with the Future
Land Use Map and its designation of the subject property as Residential Neighborhood Area. The
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Residential Neighborhood Area designation makes explicit reference to incorporating
nonresidential uses into residential areas at appropriate locations for the benefit of surrounding
neighborhoods.
Similarly, staff find the proposed rezoning to be compatible with and complimentary to the City's
adopted comprehensive plan, City Plan 2030. One of the primary tenants of the comprehensive
plan is for the City to make zoning decisions that help create complete neighborhoods. A complete
neighborhood should provide a mix of uses and housing types where residents can live, work,
and play all in the same neighborhood. This policy is embedded in the description of Residential
Neighborhood Areas by indicating that non-residential services should be encouraged to serve
the surrounding neighborhood on corners and along connecting corridors. This request fully
meets this intent to help create a complete neighborhood.
Coupled with this, the request to rezone the subject property also represents progress towards
the City's goals for appropriate infill and creation of a livable transportation network. A transit stop
on Ozark Regional Transit's Route 20 is located to the southwest of the applicant's property, and
increased density on the site can make transit viable. Increased infill can in turn be supported with
immediate access to public streets, water, and sewer at a location near Fayetteville's core.
DISCUSSION:
On July 8, 2019, the Planning Commission forwarded the proposal to City Council with a
recommendation for approval by a vote of 9-0-0. No public comment was made.
BUDGET STAFF IMPACT:
N/A
Attachments:
• Exhibit A
• Exhibit B
• Planning Commission Staff Report
RZN 19-6710 TAM IJAN
19-6710
Close Up View EXHIBIT IN
G�
F-24 SEQUOYA�-'
W
Subject Property u),
Proposed N S-G
r
R-O HUNTSVILLE RI)
W
Q
Y
W
W
a
J
V N
P-1 NORTH
Zoninq Acres
NS-G 0.8
Legend
Hillside -Hilltop Overlay District Feet
- Planning Area
0 75 150 300 450 600
� — r Fayetteville City Limits
1 inch = 200 feet Total 0.8
Building Footprint
19-6710
EXHIBIT'By
Legal Description
PT SW SW 1.03A 210 X 215
FURTHER DESCRIBED FROM 2016-23872 AS:
Part of the Southwest Quarter of the
Southwest Quarter of Section 14,
Township 16 North, range 30 West,
Washington County, Arkansas, being more
particularly described as follows:
Beginning at a point that is located
N03025'19"E 39.41' from a found
chiseled X as the Southwest corner of
the said 40 acre tract, and running
thence N02050'28"E 175.51' to a found
capped rebar PLS#1245, thence
S86"43'35"E 189.72' to a found capped
rebar PLS#1245 located on the West
right of way of Sherman Avenue, and
running thence along said rights of way
S03000'31" W 186.33' to a found capped
rebar PLS #1245 located on the North
right of way of Huntsville Road, thence
running along said right of way
N83"27'17"W 189.57' to the point of
beginning, containing in all 0.79
acres, more or less.
CITY OF
FAYETTEVILLE PLANNING COMMISSION MEMO
ARKANSAS
TO: Fayetteville Planning Commission
THRU: Andrew Garner, City Planning Director
FROM: Jonathan Curth, Senior Planner
MEETING DATE: July 8, 2019 Updated with Planning Commission Results
SUBJECT: RZN 19-6710: Re one 1520 E. HUNTS ILLE RD. TAMIJANI, 526 :
Submitted by AARASH TAMIJANI for property located at 1520 E.
HUNTSVILLE RD. The property is zoned RSF-4, RESIDENTIAL SINGLE
FAMILY, 4 UNITS PER ACRE and contains approximately 0.80 acres. The
request is to rezone the property to NS-G, NEIGHBORHOOD SERVICES -
GENERAL.
RECOMMENDATION:
Staff recommends forwarding RZN 19-6710 to the City Council with a recommendation of
approval.
RECOMMENDED MOTION:
"I move to forward RZN 19-6710 to the City Council with a recommendation of approval."
BAC GROUND:
The subject property is located on the northwest corner of Huntsville Road and Sherman Avenue.
Although Sherman is unclassified in the Master Street Plan, this section of Huntsville Road is
classified as a Collector Street. The property is developed with a single-family dwelling built in
1949 according to Washington County records. Vehicular access to the property is from a
residential driveway on Huntsville and another on Sherman. Surrounding land use and zoning is
depicted in Table 1.
Table 1
Surrounding Land Use and Zoning
Direction
Land Use
Zoning
North
Single-family Residential
RSF-4, Residential Single-family, 4 Units per Acre
South
Multi -family Residential;
RMF-24, Residential Multi -family, 24 Units per Acre
2-family Residential;
RSF-4, Residential Single-family, 4 Units per Acre
East
Single-family Residential;
RSF-4, Residential Single-family, 4 Units per Acre
Non-residential Garage
CS, Community Services
West
Single-family Residential
RSF-4, Residential Single-family, 4 Units per Acre
Request: The request is to rezone the subject property from RSF-4, Residential Single-family, 4
Units per Acre, to NS-G, Neighborhood Services -General. The applicant has stated in their
request letter that this rezoning is necessary to develop the property with greater density or small
businesses that compliment adjacent uses.
Public Comment: Staff has received a phone call from a neighbor asking about the rezoning and
Planning Commission
July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 1 of 14
indicating no objections.
INFRASTRUCTURE:
Streets: The property has frontage along East Huntsville Road to the south and South
Sherman Avenue to the east. As noted above, access to the property currently
exists on both Huntsville and Sherman. Huntsville is a partially -improved
Collector Street that has asphalt paving with bike lanes on both sides. While the
property's Huntsville frontage is open ditch, curb and gutter, greenspace, and
sidewalk is present on the opposite side of the street. Sherman along the
property's frontage is an unclassified, partially improved street with curb and
gutter on both sides, but with sidewalk limited to the opposite side and located at
the back -of -curb. Any street improvements required in this area will be
determined at the time of development proposal.
ater: Public water is available to the site. 8-inch and 12-inch water mains run along the
Huntsville right-of-way. Additionally, a 6-inch water main runs along the Sherman
right-of-way.
Sewer: Public sanitary sewer is available to the site. A 6-inch sanitary sewer main runs
along both the Huntsville and Sherman rights -of -way.
Drainage: Any additional improvements or requirements for drainage would be determined
at the time of development. No portion of the subject property lies within a FEMA
designated 100-year floodplain or a Streamside Protection Zone, and no hydric
soils are present. Portions of the northwestern most extents of the property are
within the Hillside -Hilltop Overlay District (HHOD).
Fire: The Fire Department did not express any concerns with this request.
Police: The Police Department did not express any concerns with this request.
CITY PLAN 2030 FUTURE LAND USE PLAN: City Plan 2030 Future Land Use Plan designates
the properties within the proposed rezone as Residential Neighborhood Area. Residential
Neighborhood Areas are primarily residential in nature and support a variety of housing types of
appropriate scale and context, including single-family, multi -family, and rowhouses. Development
is encouraged to be highly -connected, with compact blocks, grid street pattern and reduced
setbacks. Low -intensity non-residential uses are encouraged at appropriate locations, such as on
corners and connecting corridors.
FINDINGS OF THE STAFF
A determination of the degree to which the proposed zoning is consistent with land use
planning objectives, principles, and policies and with land use and zoning plans.
Finding: Land Use Compatibility: The proposed oning is compatible with the
surrounding mixture of residential and non-residential uses. As a
transitional oning district, NS-G would also be compatible with the lower
density single family uses to north, allowing appropriately -graduated
development from Huntsville Road northward. The immediate area contains
a range of development types and the proposal of NS-G oning at the corner
GAETC\Development Services Review\2019\Development Services\19-6710 RZN
1520 E. Huntsville Rd. (Tamijani) 526\03 Planning Commission\07-08-2019 Planning Commission
July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 2 of 14
would allow increased density and potential for commercial and mixed use
that could serve the neighborhood, encouraging a pattern of development
staff finds compatible with existing properties.
Land Use Plan Analysis: Staff finds the proposed NS-G oning to be
compatible with the Future Land Use Map and its designation of the sub ect
property as Residential Neighborhood Area. The Residential Neighborhood
Area designation makes explicit reference to incorporating nonresidential
uses into residential areas at appropriate locations for the benefit of
surrounding neighborhoods.
Similarly, staff find the proposed re oning to be compatible with and
complimentary to the City s adopted comprehensive plan, City Plan 2030.
One of the primary tenants of the comprehensive plan is for the City to make
oning decisions that help create complete neighborhoods. A complete
neighborhood should provide a mix of uses and housing types where
residents can live, work, and play all in the same neighborhood. This policy
is embedded in the description of Residential Neighborhood Areas by
indicating that non-residential services should be encouraged to serve the
surrounding neighborhood on corners and along connecting corridors. This
re uest fully meets this intent to help create a complete neighborhood.
Coupled with this, the re uest to re one the sub ect property also represents
progress towards the City s goals for appropriate infill and creation of a
livable transportation network. A transit stop on O ark Regional Transits
Route 20 is located to the southwest of the applicants property, and
increased density on the site can make transit viable. Increased infill can in
turn be supported with immediate access to public streets, water, and sewer
at a location near Fayetteville s core.
2. A determination of whether the proposed zoning is justified and/or needed at the time the
rezoning is proposed.
Finding: The applicant has re uested the oning change in order develop the property
with a variety of non-residential and residential uses. The proposed oning
district would beneficially increase residential densities in the core of the
city above those allowed under the current four units per acre limit, thereby
discouraging sprawling development, a goal of the City Plan 2030.
Furthermore, under the NS-G oning district, small-scale nonresidential
uses are permitted that can serve nearby neighborhoods in an area of
Fayetteville where services are limited. Additionally, the property is located
less than one mile from the city center, and in staff opinion, the pattern of
development should reflect that with increased density and traditional town
form as indicated by the goals of City Plan 2030.
3. A determination as to whether the proposed zoning would create or appreciably increase
traffic danger and congestion.
Finding: The site has access to both Huntsville Road and Sherman Avenue, a
Collector Street and unclassified street respectively. Although the proposed
NS-G oning district allows uses that would likely increase traffic over the
GAETC\Development Services Review\2019\Development Services\19-6710 RZN
1520 E. Huntsville Rd. (Tamijani) 526\03 Planning Commission\07-08-2019 Planning Commission
July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 3 of 14
existing RSF-4 oning district, the si a of the property and the associated
limitations on development would likely not result in a significant increase
in traffic nor appreciably increase traffic danger and congestion. The
necessity for street improvements or modifications to site access will be
reviewed with future development submittals.
4. A determination as to whether the proposed zoning would alter the population density and
thereby undesirably increase the load on public services including schools, water, and
sewer facilities.
Finding: The applicants re uested NS-G oning district allows single- 2-, 3-, and 4-
family dwellings at a density of 18 units per acre. Although decidedly higher
than the current RSF-4 allowance of 4 units per acre, staff finds that no
adverse impacts on services are anticipated given ad acency to water and
sewer facilities, and the nearby Happy Hollow Elementary
5. If there are reasons why the proposed zoning should not be approved in view of
considerations under b (1) through (4) above, a determination as to whether the proposed
zoning is justified and/or necessitated by peculiar circumstances such as:
a. It would be impractical to use the land for any of the uses permitted
under its existing zoning classifications;
b. There are extenuating circumstances which justify the rezoning even
though there are reasons under b (1) through (4) above why the
proposed zoning is not desirable.
Finding: N A
RECOMMENDATION: Planning staff recommends forwarding RZN 19-6710 to the City
Council with a recommendation of approval.
PLANNING COMMISSION ACTION: Re uired ES
Date: July 8, 2019 O Tabled O Forwarded O Denied
I Motion: Canada
(Second: Paxton
ote: 8-1-0, Brown voted no.
GAETC\Development Services Review\2019\Development Services\19-6710 RZN
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July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 4 of 14
BUDGET STAFF IMPACT:
None
Attachments:
• Unified Development Code:
o §161.07 — RSF-4, Residential Single-family, 4 Units per Acre
o §161.19 — NS-G, Neighborhood Services -General
• Request letter
• One Mile Map
• Close-up Map
• Current Land Use Map
• Future Land Use Map
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July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 5 of 14
161.07 - District RSF-4, Residential Single -Family - Four 4 Units Per Acre
(A) Purpose. The RSF4 Residential District is designed to permit and encourage the development of low density
detached dwellings in suitable environments, as well as to protect existing development of these types.
(B) Uses.
(1) Permitted Uses.
Unit 1
City-wide uses by right
Unit 8
Single-family dwellings
Unit 41
Accessory dwellings
(2) Conditional Uses.
Unit 2
City-wide uses by conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 5
Government facilities
Unit 9
Two-family dwellings
Unit 12a
Limited business
Unit 24
Home occupations
Unit 36
Wireless communications facilities
Unit 44
Cluster Housing Development
(C) Density.
Single-family Two (2) family
dwellings dwellings
Units per acre 4 or less 7 or less
(D) Bulk and Area Regulations.
Single-family
Two (2) family
I dwellings
dwellings
80 feet
Lot minimum 70 feet
width
Lot area
8,000 square
12,000 square
minimum
feet
feet
Land area per
8,000 square
6,000 square
dwelling unit
feet
feet
Hillside Overlay
District Lot
60 feet
70 feet
minimum width
Hillside Overlay
8,000 square
12,000 square
District Lot
feet
feet
area minimum
Land area per
8,000 square
6,000 square
dwelling unit
feet
feet
(E) Setback Requirements.
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Agenda Item 10
19-6710 Tamijani
Page 6 of 14
Front Side Rear
15 feet 5 feet 15 feet
(F) Building Height Regulations.
F—Building Height Maximum 3 stories
(G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot.
(Code 1991, §160.031; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 4858, 4-18-06; Ord. No.
5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord.
No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17)
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Agenda Item 10
19-6710 Tamijani
Page 7 of 14
161.19 - NS-G, Neighborhood Services - General
(A) Purpose. The Neighborhood Services, General district is designed to serve as a mixed -use area of medium
intensity. Neighborhood Services, General promotes a walkable, pedestrian -oriented neighborhood development
form with sustainable and complementary neighborhood businesses that are compatible in scale, aesthetics, and
use with surrounding land uses. For the purpose of Chapter 96: Noise Control the Neighborhood Services district
is a residential zone.
(B) Uses.
(1) Permitted Uses.
Unit 1
I City-wide uses by right
Unit 8
Single-family dwellings
Unit 9
Two-family dwellings
Unit 10
Three (3) and four (4) family dwellings
Unit 12b
General business
Unit 24
Home occupations
Unit 41
Accessory dwelling units
Unit 44
Cluster housing development
Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need approval
when combined with pre -approved uses.
(2) Conditional Uses.
Unit 2
City-wide uses by conditional use permit
Unit 3
Public protection and utility facilities
Unit 4
Cultural and recreational facilities
Unit 5
Government facilities
Unit 13
Eating places
Unit 16
Shopping goods
Unit 19
Commercial recreation, small sites
Unit 25
Offices, studios and related services
Unit 26
Unit 36
Unit 40
Multi -family dwellings
Wireless communication facilities
Sidewalk cafes
Small scale production
Unit 45
(C) Density. Eighteen (18) or less per acre.
(D) Bulk and Area Regulations.
(1) Lot Width Minimum.
All dwellings 35 feet
All other uses None
(2) Lot Area Minimum.
Single-family 4,000 square feet
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Agenda Item 10
19-6710 Tamijani
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Two (2) family or 3,000 square feet per dwelling 1
more unit
All other uses None
(E) Setback regulations
F-F Rear when
contiguous to a
Front
Side
Side -Zero Lot Line'
Rear single-family
residential
district
7A build -to zone
A setback of less than 5
that is located
feet (zero lot line) is
between the front
5
permitted on one interior
property line and
feet side, provided a
None 15 feet
a line 25 feet
maintenance agreement is
from the front
filed**. The remaining side
property line.
setback(s) shall be 10 feet.
(F) Building Height Regulations.
F—Building Height Maximum 3 stories?
(G) Minimum Buildable Street Frontage. 50% of the lot width.
(Ord. No. 5945 , §7(Exh. A), 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17)
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Agenda Item 10
19-6710 Tamijani
Page 9 of 14
RZN 19-6710
Re uest
Letter
Purpose and Compatibility
The proposed rezoning of 1520 E Huntsville Rd will serve to benefit not only the interested party
but also the City of Fayetteville, including the immediate surrounding neighborhood.
The current zoning does not allow for any further, desirable development in an area in need of
such.
A switch from RSF-4 to NS-G will allow denser development in a tasteful way by preserving the
residential feel of the area but also allow for potential small businesses to serve its neighbors.
The property also faces a busy city highway and the current zoning does not reflect the
urbanization going on around it. A rezone to NS-G compliments the growth of the area and our
city as a whole.
Long-term this rezoning will have the favorable effect of bringing higher property values to
adjacent neighbors. The area is aging and in need of revitalization.
Planning Commission
July 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 10 of 14
RZN 19-6710
One Mile View
J
I DIG
TAM IJAN I
0 0.125 0.25
RSF-4
Subject Property
0.5 Miles
O
J
J
O
S
RPZD
NORTH
C-2
VA
MSC
F-24
15TH ST
R-A
C-1
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2019
Agenda Item 10
19-6710 Tamijani
Page 11 of 14
RZN19-6710 TAMIJANI
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� — � Fayetteville City Limits
1 inch = 200 feet Total 0.8
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Planning Co mission
My 8, 2019
Agenda Item 10
19-6710 Tamijani
Page 12 of 14
RZN 19-6710 TAM IJAN
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Floodway
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mission
8, 2019
Agenda Item 10
19-6710 Tamijani
Page 13 of 14
RZN19-6710 TAM IJAN
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Planning CoInrr
8
ission
2019
Agenda Item 10
19-6710 Tamijani
Page 14 of 14
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0434
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: C. 4
VAC 19-6712 (155 N. FLETCHER AVEJENLIGHTEN HOMES):
AN ORDINANCE TO APPROVE VAC 19-6712 FOR PROPERTY LOCATED AT 155 NORTH
FLETCHER AVENUE TO VACATE A PORTION OF STREET RIGHT-OF-WAY
WHEREAS, the City Council has the authority under A.C.A. § 14-54-104 to vacate public grounds or
portions thereof which are not required for corporate purposes; and
WHEREAS, the City Council has determined that the following described portion of street right-of-way is not
required for corporate purposes.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby vacates a portion of street
right-of-way as described in Exhibit B attached to the Planning Department's memo.
Section 2: A copy of this Ordinance duly certified by the City Clerk along with the map attached as
Exhibit A to the Planning Department's memo shall be filed in the office of the Washington County Circuit
Clerk.
Section 3: This vacation approval is subject to the following conditions:
1. Any relocation of or damage to existing utilities or existing facilities shall be at the
owner/developer's expense;
2. A 15 foot wide utility easement shall be dedicated along Spring Street and a 5 foot wide utility
easement shall be dedicated along Fletcher Avenue.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Garner Stoll
Submitted By
City of Fayetteville Staff Review Form
2019-0434
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/19/2019 CITY PLANNING (630)
Submitted Date Division / Department
Action Recommendation:
VAC 19-6712: Vacation (155 N. FLETCHER AVE./ENLIGHTEN HOMES, 485): Submitted by DAN COODY for property
located at 155 N. FLETCHER AVE. The property is zoned RMF-24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE
and contains approximately 0.30 acres. The request is to vacate a portion of a street right-of-way.
Budget Impact:
Account Number
Project Number
Budgeted Item? NA Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Fund
Project Title
$
V20180321
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor; Fayetteville City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Andrew Garner, City Planning Director
FROM: Harry Davis, Planner
DATE: July 19, 2019
CITY COUNCIL MEMO
SUBJECT: AC 19-6712: acation 155 N. FLETCHER A E. ENLIGHTEN HOMES, 485 :
Submitted by DAN COODY for property located at 155 N. FLETCHER AVE. The
property is zoned RMF-24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE
and contains approximately 0.30 acres. The request is to vacate a portion of a
street right-of-way.
RECOMMENDATION:
Staff and Planning Commission recommend approval of AC 19-6712 as shown in the attached
Exhibits 'A' and 'B' and with the following condition of approval:
1. Any relocation of or damage to existing utilities or existing facilities shall be at the
owner/developer's expense;
2. Retain 15-foot wide Utility Easement along Spring Street and a 5-foot wide Utility
Easement along Fletcher Avenue.
BAC GROUND:
The subject property is located at the southwest corner of Fletcher Avenue and Spring Street.
The property is zoned RMF-24, Residential Multi -family, 24 Units per Acre and is currently
developed with a single-family home. The applicant proposes to vacate excessive and unused
right-of-way between the current property line and the Master Street Plan right-of-way line, located
25-feet from the centerline of Spring Street.
DISCUSSION:
At the July 8, 2019 Planning Commission, this item was forwarded as part of the consent agenda
to City Council with a recommendation for approval, with all conditions as recommended by staff.
The Planning Commission discussed during their Agenda Session on July 3, 2019 to recommend
the city council evaluate vacating additional excess right-of-way along the remainder of this block
of Spring Street.
BUDGET STAFF IMPACT:
N/A
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Attachments:
Exhibit A
Exhibit B
Planning Commission Staff Report
VAC 19-6712
Close Up View
Legend
Hillside -Hilltop Overlay District
• - — Trail (Proposed)
- ` Planning Area
— Fayetteville City Limits
Building Footprint
ENLIGHTEN HOMES 19-6712
EXHIBIT 'A'
RMF-24
SPRING
Subject Property
A&
NORTH
RSF-4
Feet RMF-24
P-1
0 50 100 200 300 400
1 inch = 150 feet
19-6712
EXHIBIT 'B'
5IRFFT RIGHT-OF-YIAY VACAT10N
A PORTION OF THE PUTTED RIGHT -DP -WAY O= SPRIMC STREET AS SHOWN ON THE PLAT CF
HARRISDN'5 ADDITION To THE CITY OF FAYETTEVILLI=. ARKANSAS, AS PER PLAT OF SAID AX)MON
ON FILE IM THE OFFICE OF THE CIRCUIT CLERK AkD EX-DMOO RECORDER OF WAS INGTON
COUNTY, ARKANSAS, AND BEING MDRE PAR71CULARLY DESCRIBED AS FOLLC]W& BEGINNING AT THE
NORTH►SFST CORNER OF LOT ONE (1) OF BLOCK FCUR (4) 0= SAID HARRISUPI'S AMITTON; THENCE
N9MODWE 145.00 FEET ALONG TTiE PLATTED SWTH RIW-OF-WAY LIME OF SPRING STREET TO
THE NORTHEAST CORNER OF SAID LOT ONE (1). SAID POINT BEING THE PLATTED INTERSECTION OF
THE: SMITH RIGHT-OF-WAY LINE OF 5PRING STREET AND THE WEST RIGHT-OF-WAY LINE OF
FLETCHER AVENUE; THENCE N0 `T7"W 19.06 FEET TO THE SOUTH RIGHT-OF-WAY LIME OF SPRANG
STREE- A5 PER T11E MASTER STREET PLAN OF FAYETTEYILLE, ARKANSAS; THENCE N90'00'00"W
175.00 FEET ALONG THE S01-174 RIGHT-OF-WAY LINE OF SPRING STREET AS PER TYiE MA51ER
STREET PLAN OF FAYETTEVUE, ARKANSAS, TO A PAINT] THENCE LEAVING THE SDUTH LINE OF
SPRING STREET AS PER THE MASTLR STREET PLAN OF FAYETTEMLLE, ARKANSAS. S0C'5d17'E 19,06
FEET TO A SET 1 /2" IRON REBAR ON THE SOUTH RIGHT -CIF -WAY LJNE DF SPRING STREET AS PER
THE PLAT OF SAID HARRISON'S AI7DMQ4. AI] POINT BEING IN THE CENTER OF YEAGER A►►EFIUE,
AN ABANDONED STREET AS PER CITY OF FAYET VALLE. ARKANSAS, ORDINANCE 3012: TWMCE
N90"0CWE 30-00 FEET ALONG 714E PLATTER SOUT44 RIWT-AF-WAY LME Uf 5PKING STREET TO
THE potvr cF BEGINNING. CONTAINING 3350.0 SQUARE FEET (0.G6 hCREV,, MORE OR LES&
CITY OF
FAYETTEVILLE PLANNING COMMISSION MEMO
I ARKANSAS
TO: Fayetteville Planning Commission
THRU: Andrew Garner, City Planning Director
FROM: Harry Davis, Planner
MEETING DATE: July 8, 2019 UPDATED W PC RESULTS
SUBJECT: AC 19-6712: acation 155 N. FLETCHER A E. ENLIGHTEN
HOMES, 485 : Submitted by DAN COODY for property located at 155 N.
FLETCHER AVE. The property is zoned RMF-24, RESIDENTIAL MULTI
FAMILY, 24 UNITS PER ACRE and contains approximately 0.30 acres.
The request is to vacate a portion of a street right-of-way.
RECOMMENDATION:
Staff recommends forwarding AC 19-6712 to City Council with a recommendation of approval
and conditions based on the findings contained in this report.
RECOMMENDED MOTION:
"I move to forward AC 19-6712 to City Council with a recommendation for approval with the
conditions as recommended by staff."
BAC GROUND:
The subject property is located at the southwest corner of Fletcher Avenue and Spring Street.
The property is zoned RMF-24, Residential Multi -family, 24 Units per Acre and is currently
developed with a single-family home. Surrounding land uses and zoning are depicted in Table 1.
Table 1
Surroundina Land Use and Zonina
Direction
Land Use
Zoning
North
Duplexes
RMF-24, Residential Multi -family, 24 Units per Acre
South
Single-family
RMF-24, Residential Multi -family, 24 Units per Acre
East
Single-family
RSF-4, Residential Single-family, 4 Units per Acre
West
Single-family
RMF-24, Residential Multi -family, 24 Units per Acre
Proposal: The applicant proposes to vacate excessive and unused right-of-way between the
current property line and the Master Street Plan right-of-way line, located 25-feet from the
centerline of Spring Street.
DISCUSSION:
Vacation Approval: The applicant has submitted the required vacation forms to the City
water/sewer departments with the following responses:
City of Fayetteville Response
Water/Sewer No objections and no comment.
Solid Waste No objections and no comment.
Transportation No objections and no comment.
Utilities Response
AT&T No objections and no comment.
Cox Any relocation of or damage to existing
utilities or existing facilities shall be at the
owner/developer's expense
AEP/SWEPCO Retain 15-foot wide Utility Easement along
Spring Street and a 5-foot wide Utility
Easement along Fletcher Avenue.
Blackhills Energy Retain 15-foot wide Utility Easement along
Spring Street.
Ozarks Electric No objections and no comment.
Public Comment: No public comment has been received at the time of writing this report.
RECOMMENDATION: Staff recommends forwarding AC 19-6712 to the City Council with a
recommendation for approval subject to the following conditions:
Conditions of Approval:
1. Any relocation of or damage to existing utilities or existing facilities shall be at the
owner/developer's expense;
2. Retain 15-foot wide Utility Easement along Spring Street and a 5-foot wide Utility
Easement along Fletcher Avenue.
PLANNING COMMISSION ACTION: Re uired ES
Date: July 8, 2019 O Tabled 0 Forwarded O Denied
Motion to fwd to CC recommending in favor
Motion: Belden
(during Agenda Session, PC discussed suggesting CC review
Second: Johnson vacating excess ROW along the rest of Spring Street)
ote: 9-0-0 Motion passes
G:\ETC\Development Services Review\2019\Development Services\19-6712 VAC 155 N.
Fletcher Ave. (Enlighten Homes) 485\
BUDGET STAFF IMPACT:
None
Attachments:
• Petition to Vacate
• Vacation Exhibit
• One Mile Map
• Close-up Map
• Current Land Use Map
G:\ETC\Development Services Review\2019\Development Services\19-6712 VAC 155 N.
Fletcher Ave. (Enlighten Homes) 485\
Petition to Vacate Street Right of Way
155 N. Fletcher Ave, Lot 1, Block 4 of Harrison's Addition
To: The Fayetteville City Planning Commission and
The Fayetteville City Council
We, the undersigned, being the owners of the real estate abutting the R.O.W. on Spring
Street, seek to abandon a portion of the existing R.O.W.
Legal description and survey are attached.
The existing R.O.W. on the eastern portion of Spring Street is 70'. For comparison, the
R.O.W. for College Ave. is only 00'.
The west portion of E. Spring (between College and Walnut, about 1,350') has a 43'
R.O.W. This width allows for two travel lanes and one parking lane.
The remainder of E. Spring (between Walnut and Fletcher, about 750) has a 70'
R.O.W. We wish to reduce the R.O.W. width to 50' where it abuts our property.
We have surveyed the property and have delineated the easement requested by the
utility companies.
We ask that the described real estate be vested in the abutting property owners as
provided by law.
Thank you for your consideration.
Deborah and Dan Coody
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LOT NUMBERED ONE (1) IN BLOCK NUMBERED FOUR (4) OF HARRISON'S ADDITION TO THE CITY OF
FAYETTEYLLE, ARKANSAS, AS PER PLAT OF SAID ADDITION ON FILE IN THE OFFICE OF THE CIRCUIT
CLERK AND EXCOFFICIO RECORDER OF WASHINGTON COUNTY, ARKANSAS. ALSO, THE EAST HALF 01
YEATER AVENUE, AN ABANDONED STREET AS PER CITY OF FAYETTEVILLE. ARKANSAS, ORDINANCE
3012, LYING NEST OF AND IMMEDIATELY ADJACENT TO THE WEST BOUNDARY OF SAID LOT CNE (1).
STREET RIGHT - WAY 0N
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HARRISON'S ADDITION TO THE CITY OF FAYETTEVILLE. ARKANSAS, AS PER PLAT OF $AID ADDITION
ON FILE IN THE OFFICE OF THE CIRCUIT CLERK AND EX-OFFICIO RECORDER OF WAS INGTON
COUNTY, ARKANSAS, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE
NORTHEAST CORNER OF LOT ONE (1) OF BLOCK FOUR (4) 07 SAID HARRISON'S ADDITION; THENCE
N90'00'00'E 145.00 FEET ALONG THE PLATTED SOUTH RIGHT-OF-WAY LINE OF SPRING STREET TO
THE NORTHEAST CORNER OF SAID LOT ONE (1). SAID POINT BEING THE PLATTED INTERSECTION OF
THE SOUTH RIGHT-OF-WAY LINE OF SPRING STREET AND THE WEST RIGHT-OF-WAY LINE OF
FLETCHER AVENUE; THENCE NOO'S0'17"W 19.06 FEET TO THE SOUTH RIGHT-OF-WAY LINE OF SPRING
STREET AS PER THE MASTER STREET PLAN OF FAYETTEVILLE. ARKANSAS; THENCE N90'00'00"W
175.00 FEET ALONG THE SOUTH RIGHT-OF-WAY LINE OF SPRING STREET AS PER THE MASTER
STREET PLAN OF FAYETTEVILLE, ARKANSAS, TO A POINT, THENCE LEAVING THE SOUTH LINE OF
SPRING STREET AS PER THE MASTER STREET PLAN OF FAYETTEMLLE, ARKANSAS, SOO50'17'E 19.G6
FEET TO A SET 1/2" IRON REBAR ON THE SOUTH RIGHT-OF-WAY LINE OF SPRING STREET AS PER
THE PLAT OF SAID HARRISON'S ADDITION, SAID POINT BEING IN THE CENTER OF YEAGER AVENUE.
AN ABANDONED STREET AS PER CITY OF FAYETTEVILLE. ARKANSAS, ORDINANCE 3012; THENCE
N90VC'00'E 30.00 FEET ALONG THE PLATTED SOUTH RIGHT-OF-WAY UhE OF SPRING STREET TO
THE PDNT OF BEGINNING, CONTAINING 3350.0 SQUARE FEET (OM ACRES), MORE OR LESS.
OWNER- ENLIGHTEN HOMES, LLC
ADDRESS, 155 N. FLETCHER AVENUE
FAYETTEVILLE. ARKANSAS
70NING- RMF-24,
RESIDENTIAL MULTI -FAMILY
TWENTY-FOUR (24) UNITS
PER ACRE
NOTE: PROPERTY IS LOCATED IN THE
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VAC 19-6712
One Mile View
Ll
L-1
ENLIGHTEN HOMES
I 0 0.125 0.25
CS
LAFAYETTE ST
Subject Property
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. _w
RSF-S
• NC
MARTIN LUTHER KING BLVD
Legend
I : Planning Area
16
1 T
L _ _ Fayetteville City Limits
Shared Use Paved Trail
Trail (Proposed)
Design Overlay District
Building Footprint
I-1
.0
Planning Area --
Fayetteville City Limits C
0.5 Miles
RMF-6
NORTH
0
RSF-4
Zoning
EXTRACTION
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=E-1
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COMMERCIAL
RSF-.5
Resitlential-ORce
RSF-1
C-1
RSF-2
C-2
RSF4
CJ
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FORM BASED DISTRICTS
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RSF-18
Urban T1,. u here
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Downtown General
RMF-6
Community Service.
RMF-12
I Neigbbarbaod Service.
RMF-18
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RMF
PLANNED ZONING DISTRICTS
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Commercial, Indualrial, Resitlential
INDUSTRIAL
INSTITUTIONAL
-1 Heavy Commercial antl Light Intlusi
= p-1
I-2 Gen.ral lndu.trial
VAC 19-6712
Close Up View
Legend
Hillside -Hilltop Overlay District
• - — Trail (Proposed)
- ` Planning Area
— Fayetteville City Limits
Building Footprint
ENLIGHTEN HOMES
RMF-24
SPRING
Subject Property
Feet
0 50 100 200 300 400
1 inch = 150 feet
A&
NORTH
RSF-4
RMF-24
P-1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0438
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: C. 5
BLOCKER WALLACE SERVICE, LLC:
AN ORDINANCE TO WAIVE COMPETITIVE
AMOUNT OF $31,550.00 PLUS APPLICABLE
BLOCKER & WALLACE SERVICE, LLC FOR
THE WESTSIDE WASTEWATER TREATMENT
ADJUSTMENT
File Type: Ordinance
BIDDING AND ACCEPT A QUOTE IN THE
TAXES AND FREIGHT CHARGES FROM
THE REPAIR OF TWO CYCLO-BLOWERS FOR
FACILITY, AND TO APPROVE A BUDGET
WHEREAS, two cyclo-blower units used at the Westside Wastewater Treatment Facility were shipped to
Blocker & Wallace Service, LLC for disassembly and inspection and it was determined that both required
either repair or replacement;
WHEREAS, the cost of a new unit ranges from $24,000.00 to $33,500.00 and staff recommends that the
units be repaired rather than replaced at this time; and
WHEREAS, Blocker & Wallace Service, LLC is an authorized repair vender and has provided a repair quote
in the total amount of $31,550.00 plus applicable taxes and freight charges; and
WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. §19-11-203(14)(EE), the repair of "hidden or unknown damages" does not require formal
competitive bidding and, therefore, waives competitive bidding and accepts the repair quote in the amount of
$31,550.00 (plus any applicable taxes and freight charges) from Blocker & Wallace Service, LLC and
authorizes payment of that amount.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Ordinance.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0438
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/17/2019 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the repair of two (2) Gardner Denver brand cyclo-blowers for the West Side Treatment Facility
by Blocker & Wallace Service LLC in the amount of $31,550.00 plus applicable taxes, and approval of a budget
adjustment.
Budget Impact:
5400.730.5800-5414.00
Water and Sewer
Account Number
Fund
02069.1
Plant Pumps and Equipment - WWTP
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 1,093,868.00
Funds Obligated
$ 1,093,864.50
Current Balance
3.50
Does item have a cost? Yes
Item Cost
$ 34,626.13
Budget Adjustment Attached? Yes
Budget Adjustment
$ 34,627.00
Remaining Budget
1.37
Purchase Order Number:
Change Order Number:
Original Contract Number:
V20180321
Previous Ordinance or Resolution #
Approval Date:
Comments: Taxes are estimated at $3,076.13 for a total of 34,626.13.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 6, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: July 17, 2019
CITY COUNCIL MEMO
SUBJECT: Repair of Cyclo-Blowers at the West Side Treatment Facility
RECOMMENDATION:
Staff recommends the repair of two (2) Gardner Denver brand cyclo-blowers for the West Side
Treatment Facility by Blocker & Wallace Service LLC in the amount of $31,550.00 plus
applicable taxes, and approval of a budget adjustment.
BACKGROUND:
The West Side Treatment Facility utilizes a biological nutrient removal process to treat an
average of 7.2 million gallons of wastewater per day (2017, Annual AVG). Microorganisms, or
`activated sludge' feed off both organic and inorganic pollutants in the wastewater. As the
microorganisms feed and multiply, a portion of the process solids or sludge must be removed to
maintain a proper balance between microorganism populations and available food. The
removed solids or Waste Activated Sludge (WAS) are partially dewatered before being sent to
the Biosolids Management Site (BMS) for further treatment and later sold as a Class -A Biosolid
fertilizer.
Before WAS is dewatered or sent to the BMS, it is temporarily stored in one of two tanks. During
its storage time, mechanical cyclo-blowers mix and aerate the WAS mixture to prevent solids
settling and the microorganisms from dying. Five cyclo-blowers are available to mix the contents
of the WAS storage tanks; recently vibration analysis results indicated that two of the cyclo-
blowers had hidden, internal points -of -failure requiring disassembly inspection and repair
evaluation by a certified repair facility.
DISCUSSION:
Earlier this year, a cyclo-blower unit experienced an `Alarm' Condition Level during vibration
analysis and was shipped to Blocker & Wallace Service LLC — a Gardner Denver factory
authorized repair vendor — for disassembly, inspection and repair proposal. The unit's `Alarm'
Condition Level was determined to be from Head Plate bore damage, caused by an internal
bearing failure, and damage to the rotary shaft from failed internal and external lip seals. The
damaged bore will require re-sleeving and machining repairs while the damaged rotary shaft will
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
require re-sleeving and new lip seals. This unit was quoted for repair by Blocker & Wallace in
the amount of $15,725.00.
A second unit that was sent to Blocker & Wallace for disassembly and inspection has
experienced similar lip seal failures and needs to be repaired in the amount of $15,225.00.
Considering that purchase prices for remanufactured or new blowers range from $24,000 to
$33,500, staff recommends completion of the recommended repairs for the two cyclo-blower
units in the amount of $30,950.00 plus estimated freight in the amount of $600.00. Taxes are
estimated in the amount of $3,076.13 for a total of 34,626.13.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
BUDGET/STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the repair costs for the cyclo-blowers for the Westside
WWTP. Funds being moved are budgeted funds for sewer rehabilitation/replacement and
maintenance.
Attachments:
Quotes from Blocker & Wallace Service LLC
Budget Adjustment
R 1472 Rogers Ave
U L�R ' Memphis, TN 38114
AL C _ 901-274-0708 Office b
901-278-4796 Fax
Gardner Denver Factory Authorized Distributor, Repair, & Warranty Center 800-843-0551
Customer: Jeff Hickle From: Neil Brinkmeyer
Company: City of Fayetteville' Pages: 3
Location: Fayetteville, AR Date: 6/19/2019
Fax: B&W Job # 15314
Phone:
QUOTE # M29164
Blower Repair Quote / Evaluation Report
Blower Model: Cycloblower 9CDL18
Serial Number: S257153A18 Last Repair Date: 1/25/2018
Customer Tracking Information:
Cause Of Failure:
Internal seal failure lead to a bearing failure.
Drive Rotor Evaluation Results:
Drive Rotor OD: i) Within factory allowable tolerances.
Drive Bearing Ride: 2) Within factory allowable tolerances / specifications.
Gear End Bearing Ride: (# 2) Within factory allowable tolerances / specifications .
Rotor End Condition: (# s) Within factory allowable tolerances / specifications .
Comments:
#1
Rotor OD's
i
r
Driven Rotor Evaluation Results:
Bearing Rides:
Drive end /
bearing rides
Gear end bearing rides
Driven Rotor OD: (# 1) I Within factory allowable tolerances.
Drive Bearing Ride: (# 2) within factory specifications and is ok to reuse.
Gear End Bearing Ride: (# 2) Within factory specifications and is ok to reuse.
Rotor End Condition: (# 3) Within factory specifications and is ok to reuse.
Comments:
Rotor Body End(s)l /
(2 per rotor, for end not shown)
Interlobe:
Interlobe condition: Within factory allowable tolerances / specifications.
Page 2
Comments:
Interlobe clearances (rotor to rotor clearance) are the internal sealing tolerances and are
critical to overall blower performance. Interlobe damage cannot be repaired due to the rotor
body profile / design. Excessive Interlobe clearances will allow air to slip in the housing
chamber which a causes loss of performance and potentially lead to overheating.
Discharge End Head Plate:
Interlobe locations
Main Rotor
Gate Rotor
Surface Condition: (# 1) Within factory allowable tolerances / specifications .
Bearing Bore Condition: (# 2) The head -plate bearing bore oversized due to the bearings failure and required machine work for repair.
Air Seal Bore Condition: (# 3) Within factory allowable tolerances / specifications .
Comments:
#1
#2
Head Plate Surface:
Bearing $ores:
Air Seal Bores:
#3
Suction End Head Plate:
Surface Condition: Within factory allowable tolerances / specifications .
Bearing Bore Condition: Damaged / oversized due to a bearing failure and will require re-sleeving / machining for repair.
Air Seal Bore Condition: Within factory allowable tolerances / specifications.
Comments:
#s
Head Plate Surface:
#2
#3
Air Seal Bores:
Gardner
Denver
AUTHORIZED DISTRIBUTOR
Timing Gears:
Overall Condition: Within factory allowable tolerances / specifications .
Comments:
Timing gears are essential to proper blower operation, by way of holding
the rotor lobe positions which ensures contact free operation. Worn or
damaged gears can potentially lead too Interlobe contact (rotor to rotor
contact) or overall loss of internal operating clearances.
Seal Journals:
Timing gears:
Timing Gear
E— Pinion Gear
4 N
0
Internal Seal Journals: I Damaged due to grooves created by the old lip seals and will require repair with Speedie sleeves.
External Seal Journals: I Damaged due to grooves created by the old lip seals and will require repair with Speedie sleeves.
A seal journal is the area where the lip seal contacts the
drive shaft. The seal journal condition is crucial in obtaining
proper sealing. Over long periods of operation, lip seals can
cut a groove into the steel shaft which creates a un-
acceptable sealing surface. Damaged seal journals typically
require sleeving for repair to insure proper sealing.
Housing:
Overall Condition: Within factory allowable tolerances.
Repair Estimate: $159725
Lip Seal Journals:
S
Gear end seal journals
Drive oil seal journals
(Shaft spacers not shown)
90 - 92 (+/-5%) Estimated performance with a complete overhaul including a complete Factory INPRO Seal
Overhaul Kit, sleeve gear headplate bearing bore, new oil sight gauges, new oil sump breather(s),
sandblasting, polishing, assembly by factory trained technician, dynamically balanced rotors, testing &
diagnostics under simulated load, paint, & decals. Completed in 2 - 3 w eeks from DOA, subject to
curent shop load and parts availability at time of approval.
Options:
1.) New 9CDL18 CycloBlower
Availability
2) Remanufactured 9CDL18PX
Availability:
$34,320.00
6-8 weeks Subject to prior sale
$23,804.00 *
4 - 6 weeks Subject to prior sale
*Price shown is using the blower quoted above for repair to cover the "Factory Core Charge".
ESTIMATED SHIPPING COST: $300.00
G,
MRMI ERBOYER'
Authonl Distributor
Shipping Terms: Pre pay & add or collect on your specified carrier.
Payment Terms: Net 30 Days - applicable taxes not included
Quote Terms: Validity - 30 days, all repairs and sales are subject to Blocker and Wallace Service LLC Terms &
Conditions of Sale. (Form# BWTcsA2012)
Neil Brinkmeyer
901-274-0708 Office
901-278-4796 Fax
www.blockerandwallace.com
.. NOTICE: Un resolved Equipment for repair that is not approved for rebuild or replaced with a new or remanufactured unit
may incccur a tear down / inspection fee and may also be scrapped out / thrown away / by Blocker & Wallace Service LLC **Pictures shown are for reference purposes only,
after 90 days. styles and parts may vary.
R 1472 Rogers Ave
U L�R ' Memphis, TN 38114
AL C 901-274-0708 Office LLC
901-278-4796 Fax
Gardner Denver Factory Authorized Distributor, Repair, & Warranty Center 800-843-0551
Customer: Jeremy Lacoe From: Neil Brinkmeyer
Company: City of Fayetteville Pages: 3
Location: Fayetteville, AR Date: 7/12/2019
Fax: B&W Job # 15372
Phone:
QUOTE # M29366
Blower Repair Quote / Evaluation Report
Blower Model: Cycloblower 9CDL18
Serial Number: S257462 Org. Sale Date 4/29/2007
Customer Tracking Information:
Cause Of Failure:
Corrosion contamination closed up the internal operating clearances resulting in the unit failing.
Drive Rotor Evaluation Results:
Drive Rotor OD: (# i) Within factory allowable tolerances.
Drive Bearing Ride: (# 2) Within factory allowable tolerances / specifications .
Gear End Bearing Ride: (# 2) Within factory allowable tolerances / specifications .
Rotor End Condition: (# 3) Within factory allowable tolerances / specifications .
Comments: The rotor body surface has abrasions due to the rust contamination which will be
removed with additional polishing.
#1
Rotor OD's
i
r
Driven Rotor Evaluation Results:
Bearing Rides:
Drive end
bearing rides
i
Gear end bearing rides
Rotor Body End(s)l /
(2 per rotor, for end not shown)
Driven Rotor OD: (# 1) I within factory allowable tolerances.
Drive Bearing Ride: (# 2) within factory specifications and is ok to reuse.
Gear End Bearing Ride: (# 2) Within factory specifications and is ok to reuse.
Rotor End Condition: (# 3) Within factory specifications and is ok to reuse.
Comments: The rotor body surface has abrasions due to the rust contamination which will be
removed with additional polishing.
Interlobe:
Interlobe condition: Within factory allowable tolerances / specifications .
Pace 2
Comments:
Interlobe clearances (rotor to rotor clearance) are the internal sealing tolerances and are
critical to overall blower performance. Interlobe damage cannot be repaired due to the rotor
body profile / design. Excessive Interlobe clearances will allow air to slip in the housing
chamber which a causes loss of performance and potentially lead to overheating.
Discharge End Head Plate:
Surface Condition: (# 1) Within factory allowable tolerances / specifications .
Bearing Bore Condition: (# 2) Within factory allowable tolerances / specifications.
Air Seal Bore Condition: (# 3) Within factory allowable tolerances / specifications.
Comments:
#1 #2
Head Plate Surface:
Interlobe locations
Main Rotor
Gate Rotor
#3
Bearing Bores:
Air Seal Bores:
Suction End Head Plate:
Surface Condition: Within factory allowable tolerances / specifications .
Bearing Bore Condition: Within factory allowable tolerances / specifications .
Air Seal Bore Condition: Within factory allowable tolerances / specifications.
Comments:
#s
Head Plate Surface:
#2
Beariniz Bores:
#3
Air Seal Bores:
Gardner
Denver
AUTHORIZED DISTRIBUTOR
Timing Gears:
Overall Condition: Slight wear but are within factory backlash tolerances and will be reusable.
The timming gears have slight back lash but are within factory allowable tolerances.
Comments:
Timing gears are essential to proper blower operation, by way of holding
the rotor lobe positions which ensures contact free operation. Worn or
damaged gears can potentially lead too Interlobe contact (rotor to rotor
contact) or overall loss of internal operating clearances.
Seal Journals:
Timing gears:
Timing Gear
E- Pinion Gear
4NO-
Internal Seal Journals: Damaged due to grooves created by the old lip seals and will be repaired with new rotor shaft sleeves.
External Seal Journals: Damaged due to grooves created by the old lip seals and will be repaired with new rotor shaft sleeves.
Lip Seal Journals: Drive oil seal journals
(Shoff spacers not shown)
A seal journal is the area where the lip seal contacts the
drive shaft. The seal journal condition is crucial in obtaining
proper sealing. Over long periods of operation, lip seals can Gear end seal journals
cut a groove into the steel shaft which creates a un-
acceptable sealing surface. Damaged seal journals typically
require sleeving for repair to insure proper sealing.
Housing:
Overall Condition: I Abrasions caused by product contamination which will polish out with the standard overhaul.
Comments: The housing surface has abrasions due to the rust contamination which can be removed
with additional polishing
Repair Estimate: $15,225
Pictures for reference
only
Page 3
90 - 92 (+/-5%) Estimated performance with a complete overhaul including a complete Factory INPRO Seal
Overhaul Kit, new oil sight gauges, new oil sump breather(s), sandblasting, polishing, assembly by factory
trained technician, dynamically balanced rotors, testing & diagnostics under simulated load, paint, & decals.
Completed in 2 - 3 weeks from DOA, subject to curent shop load and parts availability at time of approval.
ESTIMATED SHIPPING COST: $300.00 r
LJ
GARAWNV WER'
Authorized Distributor
Options:
3.) New 9CDL18 CycloBlower $34,320.00
Availability: 8-12 weeks Subject to prior sale
4.) Remanufactured 9CDL18PX $23,804.00 * W
Availability: 6-8 weeks Subject to prior sale
*Price shown is using the blower quoted above for repair to cover the "Factory Core Charge".
Shipping Terms: Pre pay & add or collect on your specified carrier.
Payment Terms: Net 30 Days - applicable taxes not included
Quote Terms: Validity - 30 days, all repairs and sales are subject to Blocker and Wallace Service LLC Terms &
Conditions of Sale. (Form# BwTCSA2012)
Neil Brinkmeyer
901-274-0708 Office
901-278-4796 Fax
www.blockerandwallace.com
** NOTICE: Un resolved Equipment for repair that is not approved for rebuild or replaced with a new or remanufactured unit
may incccur a tear down / inspection fee and may also be scrapped out / thrown away / by Blocker & Wallace Service LLC —Pictures shown are for reference purposes only,
after 90 days. styles and parts may vary.
Copyright 2013 -2016 Blocker & Wallace Service LLC. CONFIDENTIALITY NOTICE: This Document, including any attachments and/or linked documents, is intended for the sole use of the intended addressee and may
contain information that is privileged, confidential, proprietary, or otherwise protected by law. Any unauthorized review, dissemination, distribution, or copying is prohibited. If you are not the intended recipient, you are
hereby formally notified that any unauthorized review, dissemination, use, copying, or distribution of this document, in whole or in part, is strictly prohibited. Please notify the sender by return e-mail and delete this
document from your system.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WASTEWATER TREATMENT (730)
2019
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the repair of Cyclo-Blowers at
the Westside WWTP. Budgeted funds from the Sanitary Sewer Rehabilitation project will be transferred to this project
to cover the cost of this item. The budgeted funds being transferred are for sewer rehabilitation/replacement and
maintenance.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/6/2019
2019-0438
L&k H utdw- wa-
7/1V2019 7:30 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20190516
Account Name
5400.730.5800-5414.00
34,627 -
02069 1 EX
Plant Equipment Maintenance
5400.720.5700-5815.00
(34,627) -
02017 1 EX
Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\08-06-2019\2019-0438 BA Blocker & Walker Service LLC 1 of 1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0453
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: C. 6
File Type: Resolution
WASHINGTON COUNTY NORTHWEST ARKANSAS CRISIS STABILIZATION UNIT MOU:
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF FAYETTEVILLE AND WASHINGTON COUNTY FOR THE CITY TO USE THE NORTHWEST
ARKANSAS CRISIS STABILIZATION UNIT AT NO COST THROUGH 2O19 WITH A FEE OF
$40.00 PER DAY FOR EACH INDIVIDUAL THE CITY SENDS FOR TREATMENT BEGINNING ON
JANUARY 1, 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves and authorizes Mayor
Jordan to sign a Memorandum of Understanding with Washington County for the City to participate in the use
of the Northwest Arkansas Crisis Stabilization Unit, at no cost to the City through 2019, with a daily fee of
$40.00 per day for each individual the City sends for treatment beginning on January 1, 2020.
City of Fayetteville, Arkansas Page 1 Printed on 81112019
City of Fayetteville Staff Review Form
2019-0453
Legistar File ID
8/6/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Don Marr, Chief of Staff 7/24/2019 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a Memorandum of Understanding between the City of Fayetteville and Washington County for the use
and participation with Northwest Arkansas Crisis Stabilization Unit with no budget impact cost for 2019.
Budget Impact:
Account Number Fund
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $
Current Balance $
Does item have a cost? No Item Cost $ -
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Approval Date:
V20140710
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
City Council
THRU: City Attorney
City Clerk
Mayor Lioneld Jordan
FROM: Don Marr, Chief of Staff
Greg Tabor, Chief of Police
DATE: July 24, 2019
STAFF MEMO
SUBJECT: Approval of Memorandum of Understanding with Northwest Arkansas
Crisis Stabilization Unit
RECOMMENDATION:
To approve the memorandum of understanding for the City of Fayetteville to utilize the
Northwest Arkansas Crisis Stabilization Unit.
BACKGROUND:
In June of this year, the County Judge Joseph Woods and County Attorney Brian Lester
requested the City of Fayetteville to sign a memorandum of understanding with Washington
County and the Northwest Arkansas Stabilization Unit to assist in the maintenance and
operation of the NWA Crisis Stabilization Unit
The State of Arkansas enacted Act 423 of 2017, otherwise known as the Criminal Justice
Efficiency and Safety Act of 2017, which authorized the opening of regional crisis stabilization
units and provided partial funding for the staffing of these units. Washington County recognizes
that they have a responsibility to maintain and operate jails and acknowledge that there is an
ever-increasing number of persons incarcerated in the Washington County Jail with mental
health and co-occurring substance abuse issues. The City of Fayetteville and Washington
County are searching for alternative solutions to incarceration.
Washington County has secured an appropriate facility for the Northwest Arkansas Crisis
Stabilization Unit which will help people stay out of jail by offering mental health and co-
occurring substance treatment. These individuals tend to stay longer in jail and upon release,
are at a higher risk of recidivism than people without these disorders.
DISCUSSION:
Washington County Judge Joseph Woods received state funding through State of Arkansas
grant to establish a Crisis Stabilization Unit to provide services to individuals suffering from
mental health and co-occurring substance treatment for a four (4) County area, which includes
Washington County and the City of Fayetteville AR. In order for the City of Fayetteville to utilize
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
the NWACSU and have options for taking individuals to a location other than the Washington
County Jail the City will need to approve the attached MOU.
BUDGET/STAFF IMPACT:
This request will cost the City $40.00 per day up to the length of stay for each individual the City
delivers to the NWACSU for treatment. The medical services provider shall determine the
length of stay necessary. The length of stay for an individual admitted to the Unit shall not
exceed the amount of time allowed by state and federal law. (The average length of stay shall
not exceed 72 hours, and under no circumstances shall the length of stay exceed 96 hours.)
This fee is waived in Section 3 of the MOU for 2019, stating "The payments identified ... shall
commence on January 1, 2020".
The Washington County Judge and the Criminal Justice Advisory Board shall review the fee
amount annually and send notice of modifications by September 1 St of each year and these
modifications shall go into effect January 1st of the following year. All modifications shall be
given in writing and shall be signed by the participating counties, cities and law enforcement
agencies.
If the City of Fayetteville fails to appropriate funds for subsequent periods within the term of this
agreement, the City shall not be obligated to make payments beyond the then current fiscal
appropriation period. So, the City Council will approve funding each year and if it chooses not
to, the agreement ends.
Additionally, the City can exercise its right to terminate this agreement if the conflict cannot be
resolved or by notifying all other agencies in writing at least thirty (30) days prior to such
termination.
Attachments:
Memorandum of Understanding with Northwest Arkansas Crisis Stabilization Unit,
Attachment 1 (Data Sharing),
Attachment 2 (Criteria for Admission),
Admission and Exclusion Criteria for Law Enforcement
MEMORANDUM OF UNDERSTANDING
NORTHWEST ARKANSAS CRISIS STABILIZATION UNIT
This Memorandum of Understanding ("MOU") is entered into by and between
Washington County, Arkansas ("Washington County") and the City of Fayetteville
("Fayetteville").
WITNESSETH:
WHEREAS, counties routinely provide treatment services to the estimated 2 million
people with serious mental illnesses booked into jail each year; and,
WHEREAS, prevalence rates of serious mental illnesses in jails are three to six times
higher than for the general public; and,
WHEREAS, almost three-quarters of adults with serious mental illnesses in jails have
co-occurring substance use disorders; and,
WHEREAS, adults with mental illnesses tend to stay longer in jail and, upon release, are
at a higher risk of recidivism than people without these disorders; and,
WHEREAS, county jails spend two to three times more on adults with mental illnesses
that require interventions compared to those without these treatment needs; and,
WHEREAS, without the appropriate treatment and services, people with mental illnesses
continue to cycle through the criminal justice system, often resulting in tragic outcomes for these
individuals and their families; and,
WHEREAS, all counties take pride in their responsibility to protect and enhance the
health, welfare, and safety of its residents in efficient and cost-effective ways; and,
WHEREAS, Washington County has secured an appropriate facility for the Northwest
Arkansas Crisis Stabilization Unit ("NWACSU"), which will help people stay out of jail by
offering mental health and co-occurring substance treatment; and,
WHEREAS, through Stepping Up, the National Association of Counties, The Council of
State Governments Justice Center, and the American Psychiatric Association Foundation are
encouraging public, private, and nonprofit partners to reduce the number of people with mental
illnesses in jails; and,
WHEREAS, the Counties recognize that they have a responsibility to maintain and
operate jails and acknowledge that there are increasing numbers of persons incarcerated in their
respective county jails with mental health and co-occurring substance abuse issues and that jails
are searching for alternative solutions to incarceration; and,
WHEREAS, in an attempt to address these growing concerns the State of Arkansas
enacted Act 423 of 2017, otherwise known as the Criminal Justice Efficiency and Safety Act of
2017, which authorized the opening of regional crisis stabilization units and provided partial
funding for the staffing of said units; and,
7/24/2019
C:\Users\dmarr\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\2EB91TG8\MOU
Fayetteville.docx
WHEREAS, the Counties and Cities acknowledge that Washington County alone
cannot, and should not, be solely responsible for the maintenance and operations of the
NWACSU; and,
WHEREAS, the Counties and Cities desire to enter into a contractual agreement
whereby County and City funds are made available to Washington County to assist in the
maintenance and operation of the NWACSU.
IT IS THEREFORE HEREBY AGREED THAT:
Section 1. Payments. To help defray the cost of personnel, supplies, and services
provided by the NWACSU, the City of Fayetteville agrees to pay forty dollars ($40.00.) per day,
up to the length of stay, for each individual it delivers to the NWACSU for treatment. The
medical services provider shall determine the length of stay necessary. A day is defined as any
amount of time, during a calendar day, after acceptance for admission into the NWACSU.
Section 2. Annual Review. The Washington County Judge and the Criminal Justice
Advisory Board shall review the amount listed in Section 1 annually and send notice of
modifications by September 1st of each year and said modifications shall go into effect January
1st of the following year. All modifications shall be in writing and signed by the participating
counties, cities and law enforcement agencies.
Section 3. Paymew Due Date. Washington County shall send an itemized bill to each
County and City by the fifteenth (15th) day of each month. The payments identified above shall
commence on January 1, 2020.
Section 4. Use. Each County and City shall be responsible for transporting individuals
to the NWACSU. If the NWACSU is at maximum capacity and unable to accept new
individuals, the medical services provider will provide verbal notification to each CIT officer
that calls in while the facility is closed to admissions.
Section S. Ratification. If a County or City fails to ratify this agreement, that County or
City may not participate in the NWACSU.
Section 6. Duration. The duration of this agreement shall be perpetual, unless and until
the State of Arkansas reduces or withdraws funding of the NWACSU.
Section 7. Non -appropriation. Notwithstanding anything contained in this Agreement to
the contrary, if a County or City fails to appropriate funds for subsequent periods within the term
of this Agreement, the County or City shall not be obligated to make payment(s) beyond the
then -current fiscal appropriation period provided that once an appropriation is made, the County
or City is obligated to provide funds for that appropriation period.
Section 8. Change of Designee. Should a County or City need to change its designee,
the County or City shall immediately provide written notice to Washington County and the
contracted medical services provider, so as to ensure that said County or City is provided with
updates regarding current billing information.
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Section 9. Ownership and Disposition of Property. Washington County owns and will
continue to own, or will enter into a lease agreement, for the facility that will house the
NWACSU. All personal property, i.e. furniture, medical equipment, computer equipment, etc.,
provided at the facility is, and will continue to be, the property of Washington County. Cities
and counties will have no legal authority, right, or title to the facility that houses the NWACSU
or the personal property contained therein.
Section 10. l..en th of Stay. The length of stay for an individual admitted to the
NWACSU shall not exceed the amount of time allowed by state and federal law. The average
length of stay shall not exceed 72 hours, and under no circumstances shall the length of stay
exceed 96 hours.
Section 11. Program Goal. The goal of the program is to improve the lives of
individuals with behavioral health issues by assisting them to gain access to case management
and other appropriate resources in the community.
Section 12. Criminal Justice Advisory Board. The Northwest Arkansas Criminal Justice
Advisory Board ("CJAB") will periodically review data and records of the participating jails and
the NWACSU in order to assist with the transfer of data and/or make recommendations for
protocols for the efficient use of criminal justice resources when applicable. Additionally, the
Board will provide information regarding NWACSU activities and accomplishments to the
Washington County Quorum Court upon request. Members of the Advisory Board will be
appointed by the Washington County Judge.
Section 13. Individual Agney Responsibilities and Staff Commitments:
WASHINGTON COUNTY
1. Washington County will contract for and fund the construction of the NWACSU facility.
2. Washington County will provide ongoing maintenance and utilities for the NWACSU.
3. Washington County will enter into and manage the services contract with a medical
services provider for the NWACSU.
4. Initially, only mental health and co-occurring substance abuse services will be provided
at the NWACSU. In the future, sobering beds may added to the scope of services.
5. Washington County will participate as an active member in the CJAB.
6. Washington County will provide necessary training to new or replacement committee
members.
7. Washington County will receive, analyze, and report all required data as required by the
State of Arkansas ("State") in order to receive reimbursement for funding of the
NWACSU.
8. Washington County will ensure that the medical services provider reports all data
necessary to continue participation in the State CSU pilot program.
PARTICIPATING COUNTIES, CITIES AND LAW ENFORCEMENT AGENCIES
1. The designated representative of each county and law enforcement agency shall
contribute data to the program as defined in Attachment 1, Data Collection and Sharing.
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2. The Counties and law enforcement agencies will ensure that its officers receive CIT
training as required by state law.
3. The Counties and law enforcement agencies shall provide funding as agreed upon herein.
4. The law enforcement agencies shall provide transportation to the facility by a CIT trained
officer, or his or her designee, for any individual who meets the agreed upon criteria for
admission to the NWACSU as defined in Attachment 2, Criteria for Admission.
5. The law enforcement agencies agree that individuals may be sent to the NWACSU from
jails or community mental health centers. At this time, the NWACSU shall prioritize
services for individuals with whom CIT trained officers have made contact with during
the normal course of their business and a determination that the individual meets the
agreed upon criteria for admission to the NWACSU as defined in Attachment 2, Criteria
for Admission is made. These individuals have not been charged with a crime or booked
into a jail.
6. The Counties and law enforcement agencies will abide by all policies and procedures
developed and agreed to between Washington County and the medical services provider,
including but not limited to submittal of basic information prior to drop-off at the CSU;
criteria for admissions.
Section 14. Agreement. In creating this partnership and uniting around the goal of
improving public safety, we are pledged to enhance communication and cooperation among
regional counties, law enforcement agencies, and the medical services provider. Through this
linkage of services, we expect improved outcomes and effectiveness in addressing the needs of
persons with behavioral health issues.
Section 15. Data Sharinp-. The partners agree that sharing data between and among
themselves is crucial to the success of the NWACSU. Thus, the partners agree to develop a plan
and protocols for the collection and sharing of program data, and to share all needed data, as long
as doing so does not violate any law or regulation. Any information used and collected will be
for the sole purpose of the NWACSU. Confidentiality of the program participant is paramount.
However, compiled data, absent any individually identifying information, will be provided to
State as required for continued participation in the State's crisis stabilization unit pilot program,
for reimbursement purposes from the State, and to seek other funding sources, such as grants.
Section 16. Conflict Resolution. Any conflict that arises will be referred to the
Washington County Judge's Office for resolution. Washington County shall attempt to resolve
the problem to ensure continuation of the Program. If unable to resolve the conflict, the
individual county or city can exercise its right to terminate.
Section 17. Agreement Modifications. Any individual county or city wishing to amend
and/or modify this Agreement will notify the Washington County Judge's Office. Washington
County will address the issue(s) for the purpose of modifying and/or amending the Agreement.
Otherwise, the MOU shall be reviewed annually, beginning on January 1, 2020, by the
Washington County Judge's Office to ensure compliance with best practices. All modifications
shall be in writing and signed by the participating counties and law enforcement agencies.
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Section t 8. Termination of Agreement. Individual counties or law enforcement agencies
contemplating termination of their participation in this Agreement shall first notify Washington
County of their concerns. Washington County shall attempt to resolve the problem to ensure
continuation of the program. If unable to resolve the problem, the individual county or city can
exercise its right to terminate this Agreement for a material breach of this Agreement or by
notifying all other agencies in writing a minimum of thirty (30) days prior to such termination.
Section 19. Term. This MOU is effective when it is signed by all the parties and shall
remain in effect until terminated.
IN WITNESS WHEREOF, the parties have executed this Agreement.
Washington County Judge Date
Mayor of Fayetteville
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Date
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MEMORANDUM OF UNDERSTANDING
NORTHWEST ARKANSAS CRISIS STABILIZATION UNIT
TTACHMENT 1
DATA SHARING
This attachment to the Memorandum of Understanding ("MOU") for the Northwest Arkansas
Crisis Stabilization Unit ("NWACSU") provides detail as to the data -sharing component of the
MOU. The details below are subject to modification upon negotiation among and agreement
between the parties to the MOU.
Considerations
There are several points of common understanding that convey the spirit of this attachment:
1. "Data" means individual -level and comprehensive information housed in the party's
records management system(s), to include, but not limited to, the following field
descriptors; name, age, date of birth, race, sex, Social Security Number, individual's
address, location of arrest, type hold, type charge, classification (felony or
misdemeanor), court information, dispatch information (e.g., how the call was initiated,
how many officers were deployed, how many ambulances were deployed, was a Crisis
Intervention Team Officer involved, if not was a an officer with Crisis Intervention
Training on scene, was the arrestee violent or did the officers use force), total number of
individual's incarcerated, total number of incarcerated individuals with a serious mental
illness, total number of individuals who screen positive on a mental health screen, total
number of individuals who screen positive on a substance abuse screen, number of
individuals who are diagnosed with a serious mental illness while incarcerated, average
length of stay for individuals without a serious mental illness, average length of stay for
individuals with a serious mental illness, recidivism rate for those without a serious
mental illness, and recidivism rate for those with a serious mental illness.
2. "De -identify" means that parties will be responsible for removal of individual identifiers
(name, Social Security Number, address) and, when necessary, replace them with
alternative unique identifiers prior to the transfer of arrest information to Washington
County.
3. Parties shall deliver Data through a mutually agreed upon format and secured data
transmission process. Counties and law enforcement agencies are responsible for the
security of the Data prior to and during transmission. Recipient is responsible for the
security of the Data after transmission.
4. Whenever possible, the parties will share existing Data, rather than having to collect/
create new Data that does not exist at the time of this agreement.
5. All of the parties agree that, to the extent possible, the parties wish to operate the
Deflection Program efficiently, while avoiding the creation of new work for their
individual staff.
6. The Data provided to the Program will be restricted to that which is needed for the
Program's purposes.
7. Parties may not use the Data to contact any individual who is the subject of the
information.
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8. At all times, the parties in the Program will be the owners of their own Data.
9. At all times, the parties in the Program will de -identify mental health information
received in the course of Program activities and shall be kept such Data confidential and
nonpublic, and in accordance with applicable federal, state, and local laws. See Health
Insurance Portability and Accountability Act of 1996 (HIPAA), as amended by the
Health Information Technology for Economic and Clinical Health Act (HITECH) (PL-
111-5), (collectively referred to hereinafter as "HIPAA"); Ark. Code Ann. § 25-19-105.
10. All parties to the MOU are bound by applicable laws and regulations at the federal, state,
and local levels.
11. Parties shall report to the involved party within twenty-four (24) hours of becoming
aware of any security breach or use or disclosure of the party's Data in violation of this
Agreement or applicable law.
Data specifies
1. The initial Data that will be provided to the medical services provider, as the central point
for the Program, includes the following as available:
• Name
• Date of birth
• Contact information for the individual
• Date, time and location of call
• Time spent on call
• Case notes- including previous law enforcement contact with the individual
• Answer to questions:
o "Would this person benefit from behavioral health/substance abuse services?"
o "Is the person open to treatment and follow-up contact?"
The above Data will be provided by the law enforcement agency prior to dropping off the
individual at the CSU.
2. Each participating county/local jail shall immediately provide medical records to the
NWACSU upon receipt of a signed authorization and/or release provided by the NWACSU or
pursuant to a simple request from NWACSU, if a Business Associate Agreement has been
entered into.
3. Each participating county/local jail and law enforcement agency shall provide Data and
records as requested by the CJCC.
4. Each participating county/local jail and law enforcement agency shall provide Data and
records as requested by Washington County for the purpose of seeking reimbursement from the
State and/or compiling data to seek additional opportunities to grow the NWACSU Program.
5. Each participating county/local jail and law enforcement agency shall provide Data and
records in accordance with the rules promulgated by the Arkansas Crime Information Center
(ACIC) pursuant to Act 423 of 2017.
Modifications
The specifics of this attachment are subject to modification by the partners to the MOU.
Requested/proposed modifications will be subject to the modification provision in the MOU.
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MEMORANDUM OF UNDERSTANDING
NORTHWEST ARKANSAAS CRISIS STABILIZATION UNIT
ATTACHMENT 2
CRITERIA FOR ADMISSION
DEFINITION. A Crisis Stabilization Unit (CSU) is defined as a program of non -hospital
emergency services, with sixteen or fewer beds, providing crisis stabilization for individuals who
are experiencing a behavioral health crisis and/or detained by law enforcement, as authorized by
Act 423 of 2017. CSUs provide observation, evaluation and emergency treatment and referral,
when necessary, for inpatient psychiatric or substance use disorder treatment services.
DESCRIPTION DF SF:RVIt'1;: This level of care provides a facility -based program where
patients with an urgent/emergent need can receive crisis stabilization services in a safe,
structured setting. It provides continuous 24-hour observation and supervision for individuals
who do not require intensive clinical treatment in an inpatient setting and would benefit from a
short-term structured stabilization setting. The primary objective of the CSU is to promptly
conduct a comprehensive assessment of the patient and to develop a treatment plan with
emphasis on crisis intervention services necessary to stabilize and restore the patient to a level of
functioning that requires a less restrictive level of care. CSU stays are short-term, with efficient
and coordinated transfer of the individual to a less restrictive level of care following stabilization
or a more restrictive level of care as needed. Prior to discharge, there is a documented active
attempt at coordination of care with appropriate community -based services or agencies.
Licensure and credentialing requirements specific to facilities and individual practitioners do
apply and are found in the Arkansas Department of Human Services, Behavioral Health Acute
Crisis Unit Certification.
ADMISSION CRITERIA: All the following criteria are necessary for admission to this level of
care.
1. A law enforcement officer, employed by a participating county and/or law enforcement
agency, who has received crisis intervention training ("CIT") as mandated by state law,
makes contact with the individual and determines that the CSU is an appropriate option
for the individual.
2. Law enforcement has not made contact with the individual due to the commission of a
felony level offense.
3. The individual is eighteen (18) years old or older.
4. The individual presents with acute onset or exacerbation of a behavioral health related
condition, not constituting an immediate substantial likelihood or harm, but if left
untreated may deteriorate into a behavioral health emergency.
5. There is clinical evidence that the individual's active symptomology is consistent with a
DSM 5 diagnosis that is primarily psychiatric in nature (i.e., not solely due to
developmental disability, neurological condition, or substance abuse disorder).
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6. The individual's condition can be reasonably expected to respond to intensive, structured
intervention and stabilization, allowing the individual to continue to receive services at a
less restrictive level of care.
7. The individual voluntarily consents to receive services at this level of care.
8. The individual is presently on an involuntary commitment but is without a current pick
up order issued by the court.
9. Priority of admission shall be given to individuals in the "Cohort Group" established by
Washington County as required by DHS for participation in the CSU Pilot Program. The
"Cohort Group" shall consist of all individuals in the counties of Washington, Madison,
Benton, and Carroll.
10. If the NWACSU is at maximum capacity and unable to accept new individuals, the
medical services provider will provide verbal notification to each CIT officer that calls in
while the facility is closed to admissions.
EXCLUSION CRITERIA: Any of the following criteria are sufficient for exclusion from this
level of care:
1. The individual's psychiatric and/or medical condition is of such severity that it can only
be safely treated in an inpatient setting, including, but not limited to:
a. The individual demonstrates suicidal/assaultive/destructive ideas, threats, or
plans, which present risk to self or others as evidenced by degree of intent,
lethality of plan, means, hopelessness or impulsivity.
b. The individual is imminently unable to care adequately for his/her own physical
needs due to disordered/bizarre behavior to the extent that immediate stabilization
is required.
c. The individual meets InterQual criteria for admission to a hospital for planned
medical detox.
d. The individual is presently on conditional release under Act 911.
e. The individual is presently on involuntary commitment with a current pick up
order that has been issued by the court.
2. The individual has a history of poorly controlled epilepsy as show by seizures in the last
seven (7) days.
3. The individual has had a recent head injury, which was observed by the referring party.
4. Individuals with casts, canes, or who are otherwise non -ambulatory.
5. Individuals with open wounds requiring extensive wound care.
6. The individual can be safely maintained and effectively treated in a less intensive and less
restrictive level of care.
7. The primary problem is socioeconomic (i.e., family conflict, lack of housing etc.) or one
of physical health without a concurrent major psychiatric episode meeting criteria for this
level of care.
8. The care being provided to the individual is primarily custodial in nature.
9. Individuals who attempt to "walk -into" the NWACSU.
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CONTINUED STAY CRITERIA: All the following criteria are necessary for continuing
treatment at this level of care:
1. The individual's condition continues to meet admission criteria at this level of care and
does not require a more intensive level of care.
2. Care is rendered in a clinically appropriate manner, is focused on the individual's
behavioral and functional outcomes and is carefully structured to achieve optimum
results in the most time efficient manner possible consistent with sound clinical practice.
3. Progress in relation to specific symptoms or impairments is clearly evident and can be
described in objective terms, but goals of treatment have not yet been achieved or there
has been clinically appropriate treatment plan adjustments to address the lack of progress.
4. There is a documented active attempt at coordination of care with appropriate
community -based services or agencies.
DISCHARGE CRITERIA: Any of the following criteria are sufficient for discharge at this level
of care:
1. The individual's documented treatment plan goals and objectives have been substantially
met.
2. The individual has clinically improved and stabilized to the point where they can be
safely maintained and effectively treated in a less intensive and less restrictive level of
care.
3. The individual is not making progress toward treatment goals and there is no reasonable
expectation of progress at this level of care.
4. The member is not likely to respond or is not responding to stabilization efforts and
requires a more structured, monitored, and locked unit in order to assure the member's or
others' safety.
5. The individual is in need of acute medical treatment requiring a hospital setting.
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ADMISSIONS AND EXCLUSION CRITERIA FOR LAW ENFORCEMENT
The NWACSU will perform admissions twenty-four hours a day, seven days a week, three -
hundred and sixty-five days of the year.
ADMISSION CRITERIA:
1. A law enforcement officer, employed by a participating county and/or law enforcement
agency, who has received crisis intervention training ("CIT") as required by state law,
makes contact with the individual and determines that the NWACSU is an appropriate
option for the individual.
2. The individual is eighteen (18) years old or older.
3. The individual is exhibiting symptoms of a mental health disorder.
4. The individual's behavior is not solely due to intoxication.
5. The individual is not actively suicidal or homicidal (i.e. does not have an immediate plan
or intent to hurt self or others).
6. The individual would benefit from NWACSU services.
7. The individual voluntarily consents to receive services at the NWACSU.
8. The individual is presently on an involuntary commitment but is without a current pick
up order issued by the court.
9. Priority of admission shall be given to individuals in the Cohort Group as established by
Washington County.
EXCLUSION CRITERIA:
1. Acute intoxication that results in inability to walk.
2. Gross functional impairment for any reason, medical or psychiatric (i.e. unable to speak
or manage basic needs, such as basic hygiene, toileting, etc.).
3. Medical conditions that would warrant the NWACSU an unsafe facility for the individual
(i.e. individuals with casts, canes, open wounds that require wound care, etc.).
4. History of aggressive acts toward staff in facility settings.
5. The individual is presently on conditional release under Act 911.
6. The individual is presently on involuntary commitment with a current pick up order that
has been issued by the court.
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2019-0429
Agenda Date: 8/6/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq
Agenda Number: D. 1
File Type: Presentation
AGENDA SESSION PRESENTAITON - POLICE DEPARTMENT PRESENTATION
City of Fayetteville, Arkansas Page 1 Printed on 81112019