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HomeMy WebLinkAbout163-19 RESOLUTIONtl'y
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 163-19
File Number: 2019-0339
2019 COMMUNITY DEVELOPMENT BLOCK GRANT:
A RESOLUTION TO APPROVE THE 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTION PLAN, TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AGREEMENT FOR
2019 IN THE AMOUNT OF $702,439.00 WHEN RECEIVED, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to execute the Community Development Block Grant (CDBG) Agreement for 2019 in the amount of
$702,439.00 when received, and approves the 2019 Action Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
$113,360.00
Housing Program
$450,768.00
Redevelopment Program
$73,003.00
Court Appointed Special Advocates of NWA
$10,000.00
Welcome Health
$12,000.00
Yvonne Richardson Community Center
$5,808.00
Transportation
$37,500.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
Page 1 Printed on 7/17/19
File Number 2019-0339 163-19
PASSED and APPROVED on 7/16/2019
Attest:
Sondra E. Smith, City Clerk
Treasur�e�r``C`AIE R K T�,'i
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Page 2 Printed on 7/17/19
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
xF 'R
Text File
- File Number: 2019-0339
Agenda Date: 7/16/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 2
2019 COMMUNITY DEVELOPMENT BLOCK GRANT:
A RESOLUTION TO APPROVE THE 2019 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) ACTION PLAN, TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG
AGREEMENT FOR 2019 IN THE AMOUNT OF $702,439.00 WHEN RECEIVED, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to
execute the Community Development Block Grant (CDBG) Agreement for 2019 in the amount of
$702,439.00 when received, and approves the 2019 Action Plan, a full copy of which is attached to this
Resolution, proposed as follows:
Administration
$113,360.00
Housing Program
$450,768.00
Redevelopment Program
$73,003.00
Court Appointed Special Advocates of NWA
$10,000.00
Welcome Health
$12,000.00
Yvonne Richardson Community Center
$5,808.00
Transportation
$37,500.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page I Printed on 711812019
City of Fayetteville Staff Review Form
2019-0339
Legistar File ID
7/16/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Yolanda Fields 6/26/2019 COMMUNITY RESOURCES (642)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the attached 2019 Community Development Block Grant (CDBG) Action Plan and
approval of authority for the Mayor to execute the 2019 CDBG Agreement upon receipt. Staff also recommends
approval of a budget adjustment recognizing additional 2019 CDBG funding and allocating subrecipient funding.
Budget Impact:
Multiple, see attached BA 2180 - CDBG
Account Number Fund
NA NA
Project Number
Budgeted Item? Yes
Does item have a cost?
Budget Adjustment Attached?
Current Budget
Funds Obligated
Current Balance
No Item Cost
Yes Budget Adjustment
Remaining Budget
Project Title
$ 702,439.00
$ 702,439.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 16, 2019
CITY COUNCIL MEMO
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Yolanda Fields, Community Resources Dir ct
DATE: June 26, 2019
SUBJECT: 2019 CDBG Action Plan and Budget Reconciliation
RECOMMENDATION:
Staff recommends approval of the attached 2019 Community Development Block Grant (CDBG) Action
Plan and approval of authority for the Mayor to execute the 2019 CDBG Agreement upon receipt. Staff
also recommends approval of a budget adjustment recognizing additional 2019 CDBG funding and
allocating subrecipient funding.
BACKGROUND:
Fayetteville has been a CDBG Entitlement City for more than 40 years. CDBG grant amounts vary each
year based upon the funding levels authorized by Congress through the annual federal budget process.
Funding for the City of Fayetteville, and other entitlement cities, is awarded based on a formula allocation
process that considers such factors as population, percentage of low to moderate income persons, and
number of housing units. Each year, the Community Resources Division submits an Action Plan to the
U.S. Department of Housing and Urban Development (HUD) outlining the proposed uses of CDBG
funding. When HUD approves the Action Plan, a CDBG Agreement for that year is received. This
agreement must be executed by the City, returned to the HUD Field Office in Little Rock, and then sent to
HUD in Washington D.C. for the release of funds.
DISCUSSION:
The City of Fayetteville award for 2019 is $702,439. The grant funding detail submitted to HUD is as
follows:
Administration
$
113,360
Housing Program
$
450,768
Redevelopment Program
$
73,003
CASA of NWA
$
10,000
Welcome Health
$
12,000
Yvonne Richardson Community Center
$
5,808
Transportation Program
$
37,500
Approval of the Mayor's authority to execute the 2019 CDBG Agreement upon receipt will expedite the
release of funds. This will allow for a timelier start to the internal and external CDBG programs that assist
low to moderate income residents of the City of Fayetteville.
Approval of the budget adjustment will reconcile the CDBG 2019 rebudget total and the 2019 CDBG
funding increase.
BUDGET/STAFF IMPACT:
2019 CDBG grant revenue - $702,439.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
2019 Action Plan
Budget Adjustment
City of Fayetteville
Year 4 Action Plan (2019)
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
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Year 4 Action Plan (2019)
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
Executive Summary
AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
Introduction
The Annual Action Plan (AAP) is one of the requirements for the City of Fayetteville to receive funds
through the Department of Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) program for entitlement cities.
This AAP was developed from the 2016-2020 Consolidated Plan (Con Plan) needs assessment for low -
and moderate -income residents. While the needs identified in the Con Plan exceed the funding available
to address all of them; the City of Fayetteville addresses the identified needs as fully as possible. The
2019 AAP will detail how the City of Fayetteville plans to address the identified needs during the current
grant year.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to
another location. It may also contain any essential items from the housing and homeless needs
assessment, the housing market analysis or the strategic plan.
The 2016-2020 Con Plan documents the needs assessment, market analysis, consultation with
community stake holders, and past performance that were all utilized to develop the priority needs for
the City of Fayetteville. The priority needs are housing, redevelopment, public services, and public
facilities. Housing will focus on maintaining the affordable housing stock through rehabilitation and
repair of LMI owner -occupied homes. Redevelopment provides code compliance assistance for LMI
homeowners who are financially and/or physically unable to correct code violations. Public services and
public facilities are funded through a competitive grant process with the Grant Prioritization Committee
determining which projects are included in the annual action plan.
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or
projects.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
Each year, the City is required to submit a Consolidated Annual Performance Evaluation Report (CAPER)
to HUD, reporting on the activities that were funded with CDBG, the amount spent and the beneficiaries
assisted. The City submits the required reports annually and HUD has accepted the reports each
year. In addition to meeting HUD requirements the CAPER provides the City with an opportunity to
review past performance and utilize the information as a component of determining future needs.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
The City of Fayetteville CDBG activities are designed and carried out based on local needs. Through
public meetings, consultation with area public and non-profit service agencies, informal discussion with
citizens, studies, city staff, and special purpose committees; input from community stakeholders is
sought and integrated into designating action priorities. In addition, a Community Development
Outreach Quarterly publication serves to inform the community of current and future program projects
and services. We realize that even in our connected age not everyone has access to the internet;
therefore, the Outreach Quarterly is distributed in printed format to 50 locations in our community. The
Outreach Quarterly also provides the community with program contact information so interested
citizens can provide feedback/input. We implement and participate in community events to both
provide information about the programs we offer and to receive input from citizens about our programs
and community needs.
A summary of the Action Plan and Budget was published, in conjunction with announcing the public
comment period and a public hearing, in the Northwest Arkansas Democrat Gazette on April 28, 2019
and May 1, 2019. It was also published in the week of April 28th issue of the weekly publication La
Prensa Libre (Spanish). Finally, the information was posted to the City's website at
http://www.fayetteville-ar.gov throughout the public comment period. The public comment period ran
from April 29, 2019 to May 28, 2019. A public hearing was held on May 22, 2019 at 5:30 p.m. A draft of
the 2019 Action Plan was made available to the public in the City Clerk's Office and the Community
Resources Office throughout the public comment period.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen
Participation section of the Con Plan.
The sign -in sheet from the public hearing are attached to the Action Plan. There were no public
comments received.
6. Summary of comments or views not accepted and the reasons for not accepting them
There were no comments or views that were not accepted.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
7. Summary
The City of Fayetteville has completed the 2019 Action Plan according to HUD requirements. The
funding decisions have been guided by the needs assessment, market analysis, census data, consultation
and partnership with service providers, public input, and past performance data as detailed in the 2016-
2020 Con Plan and the 2018 CAPER.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
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AP -10 Consultation — 91.100, 91.200(b), 91.215(1)
Introduction
The City of Fayetteville strives to connect with all entities in our community; especially those that work
with the LMI population. Community Resources recognizes that it takes input from the entire
community to identify the needs and determine areas where services can be enhanced. While the City
currently uses a variety of methods to reach out to the community we also continue to develop and
try new methods of increasing participation from individuals, organizations and businesses.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health, mental health
and service agencies (91.215(1))
The City of Fayetteville Community Resources Division enhances coordination between the varied
providers and agencies in our area through a variety of methods.
Community Resources organizes community events throughout the year to both provide information
about our programs and receive feedback from the community. One example is the annual CDBG in the
Park event which brings together community members, local agencies and the City's CDBG
programs. We encourage local service providers to participate in these events, as they are free of
charge to them and thus an effective way to reach out to the community. Community Resources also
participates in community events put on by other organizations. Community events serves multiple
purposes including; enhancing coordination, getting information out to the community, and providing
the community opportunities to provide feedback.
Outreach presentations are another method of enhancing coordination and Community Resources does
presentations for a variety of organizations/groups and is always networking and seeking new locations
to expand to. We do presentations for organization staff and clientele both, depending upon the needs
of the organization. These presentations ensure that local organizations and/or the organization's clients
know the resources that are offered through CDBG and provide an opportunity for
organizations/individuals to share what their needs are.
The subrecipient grant process brings many of the local service providers to the table through the grant
workshop and subsequent subrecipient grant application process. Discussion at the grant workshop and
the actual grant applications provide information on what the current needs of various providers in the
community are.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons (particularly chronically homeless individuals and families, families with
children, veterans, and unaccompanied youth) and persons at risk of homelessness.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
The City of Fayetteville is a member of the Northwest Arkansas (NWA) Continuum of Care. The
Community Resources Director is a current CoC board member and active participant in the NWA CoC's
efforts to revitalize the organization. We attend meetings and participate with the other members to
address the needs of the homeless and potential homeless in our community. We also participate in the
Coordinated Entry process through utilization of the local By -Name -List.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards for and evaluate
outcomes of projects and activities assisted by ESG funds, and develop funding, policies and
procedures for the operation and administration of HMIS
The City of Fayetteville provides input to the NWA Continuum of Care at the meetings. We also consult
with the CoC and member agencies whenever requested. The Community Resources Director, as a
current board and subcommitte member, is actively participating in the NWA CoC's current path of
reorganization and revitalizaion.
2. Describe Agencies, groups, organizations and others who participated in the process
and describe the jurisdiction's consultations with housing, social service agencies and other
entities
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
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If appropriate, describe publically owned land or property located within the jurisdiction that
may be used to address the needs identified in the plan
Fayetteville has four properties that were purchased with CDBG funds and are utilized in our CDBG
Public Facility Lease Program. When one of the four buildings becomes available they are offered
through a competitive application process to local non -profits that benefit exclusively or primarily LMI
residents of Fayetteville. Applicants must show that their utilization of the property fits within HUD
Guidelines and will benefit the LMI population. Upon being awarded a CDBG Public Facility Lease the
non-profit signs an agreement leasing the property for $1/year with the understanding that they are
responsible for utilities, insurance and routine maintenance/upkeep on the property.
Discussion
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
25
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Projects
AP -35 Projects — 91.220(d)
Introduction
The City of Fayetteville's Priority Needs and the Subrecipient Grant Process determined the projects to
be included in the Annual Plan for GY2019 (Year 4). The projects listed below are the City of Fayetteville
and subrecipient projects that will be undertaken.
Projects
#
Project Name
1
Administration and Planning
2
Housing Program 2019
3
Redevelopment Program 2019
4
Transportation Program 2019
5
CASA of NWA PS 2019
6
Welcome Health PS 2019
7
YRCC PS 2019
Table 6 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
0
M
c
O
L ++
E E
1
Project Name
Administration and Planning
Target Area
Goals Supported
Administration and Planning
Needs Addressed
Administration and Planning
Funding
CDBG: $113,360
Description
Administration and Planning funds are used for a portion of the salary
and benefits of the Community Resources Director, administrative staff,
office supplies, travel and training costs, some Fair Housing activities
and other costs associated with administration of community
development activities.
Target Date
12/31/2019
Estimate the number
Funding for administration and planning costs of the grant are allowed
and type of families
for CDBG. CDBG rules do not require that beneficiaries be reported for
that will benefit from
administration and planning activities; therefore there is not a goal
the proposed activities
outcome indicator selected.
Location Description
Administration and planning activities occur at the Community
Resources offices located at 125 W Mountain Street, Fayetteville AR
72701.
Planned Activities
Administration and planning activities necessary to provide program
oversight, implementation, and planning.
2
Project Name
Housing Program 2019
Target Area
Goals Supported
Housing
Needs Addressed
Housing
Funding
CDBG: $450,768
Description
The Housing Program does rehabilitation and repair to bring low- and
moderate- income owner occupied residences in Fayetteville up to city
code, increase energy efficiency and address lead-based paint issues.
Target Date
12/31/2019
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
31
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
32
Estimate the number
Based on previous years it was estimated in the Con Plan (2016 -
and type of families
2020) that housing rehabilitation and/or repair would be provided to 19
that will benefit from
LMI households each year. In Year One (2016) of the Con Plan it was
the proposed activities
found that the current construction market in Fayetteville had created
an environment where the bids received on projects were significantly
higher than the estimates for the work. This trend continued into
2017. This caused the number of projects completed in 2016 and
2017 to fall short of the original estimate. The construction market in
Fayetteville has started to improve and in 2018 we increased the
number of households assisted to 10. Therefore, we are adjusting the
projected number of housing rehabilitation and repair projects for 2019
to 10 (ten).
Location Description
Citywide, when there is a waiting list applicants are prioritized
according to established criteria to give highest priority to those most in
need of services. Priority criteria include: very low income, elderly,
disabled, single -parent household, lead-based paint hazards in home
and homes located in the Target Area.
Planned Activities
The Housing Program will provide housing rehabilitation and repair to
qualified applicants. The program provides labor, materials, project
management, Lead Based Paint (LBP) Hazard Control, and other
associated costs to bring a home into compliance with State and City
Housing Codes. Emphasis is placed on repairs that improve energy
efficiency, alleviate deferred maintenance conditions, provide safety
devices and/or replace principal fixtures and components.
3
Project Name
Redevelopment Program 2019
Target Area
Goals Supported
Redevelopment
Needs Addressed
Redevelopment
Funding
CDBG: $73,003
Description
Code compliance assistance provided to low- and moderate- income
owner -occupied properties in the City of Fayetteville.
Target Date
12/31/2019
Estimate the number
Based on previous years we estimate providing redevelopment to 8
and type of families
LMI households.
that will benefit from
the proposed activities
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
32
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
33
Location Description
Citywide with emphasis in the identified Target Area in southeast
Fayetteville.
Planned Activities
The Redevelopment Program will provide code compliance assistance
to qualified applicants. The program provides labor, project
management, and other associated costs to bring a property into
compliance with City codes.
4
Project Name
Transportation Program 2019
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $37,500
Description
The Transportation Program consists of two components - taxi and
transit. The taxi component provides supplemental transportation in
the form of taxi coupons for elderly and/or disabled residents of
Fayetteville. The transit component provides transportation assistance
in the form of bus passes to qualifying low- and moderate- income
residents of Fayetteville.
Target Date
12/31/2019
Estimate the number
We estimate that 500 individuals will benefit from the transportation
and type of families
program in 2019 (Year 4).
that will benefit from
the proposed activities
Location Description
The Transportation Program is citywide. Applications are taken and the
program is administered at the Community Resources offices located at
125 W Mountain Street, Fayetteville AR 72701.
Planned Activities
Taxi coupons will be provided to qualified elderly and/or disabled
residents of Fayetteville. Transit (bus) passes will be provided to
qualified LMI residents of Fayetteville.
5
Project Name
CASA of NWA PS 2019
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $10,000
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
33
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
34
Description
CASA volunteers will provide advocacy to abused and neglected
children in Fayetteville.
Target Date
12/31/2019
Estimate the number
CASA of NWA projects serving 25 abused and neglected children from
and type of families
Fayetteville.
that will benefit from
the proposed activities
Location Description
Community wide. CASA advocates visit the child(ren) in their foster
homes, go to court and other locations related to the child's well-being.
Planned Activities
In the course of a year, each child will be visited in their foster home at
least once per month. In addition, each child will receive 5-10 hours of
advocacy every month to ensure the child is safe, happy and receiving
the appropriate medical, psychological and educational services.
6
Project Name
Welcome Health PS 2019
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $12,000
Description
Welcome Health will provide access to free comprehensive dental care
to uninsured low-income families who reside in the City of Fayetteville
Target Area.
Target Date
12/31/2019
Estimate the number
Welcome Health projects serving 41 LMI individuals.
and type of families
that will benefit from
the proposed activities
Location Description
Dental services will be provided at Welcome Health located at 1100 N
Woolsey Avenue in Fayetteville.
Planned Activities
Free comprehensive dental care will be provided to uninsured low-
income families who reside in the City of Fayetteville Target
Area. Services will include oral exams, x-rays, fillings, extractions,
dental hygiene cleanings, fluoride treatments, sealants, stainless steel
crowns, denture services, nutrition education, and oral health
education.
Project Name
YRCC PS 2019
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
34
7
Target Area
Goals Supported
Public Services
Needs Addressed
Public Services
Funding
CDBG: $5,808
Description
Yvonne Richardson Community Center (YRCC) will implement Kids' Nite
Afterschool Program to provide educational, social, and recreational
programming for youth in Kindergarten through 7th grade.
Target Date
12/31/2019
Estimate the number
YRCC projects serving 30 youth residing in Extremely Low to Low
and type of families
Income homes.
that will benefit from
the proposed activities
Location Description
Kids' Night Afterschool Program will be held at YRCC located at 240 East
Rock Street in Fayetteville.
Planned Activities
Kids' Nite Afterschool Program will provide youth with access to
mentors, tutors, academic resources (computers, books, supplies, etc.),
and educational programming that promotes cultural awareness,
healthy cooking and eating habits, STEM education, and physical
activity.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
35
AP -50 Geographic Distribution — 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration) where assistance will be directed
Funding for all projects is citywide as the LMI population of Fayetteville can be found throughout the
city. The Redevelopment Program is available citywide with a focus on the self -identified Target Area.
Geographic Distribution
Target Area Percentage of Funds
Table 7 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The City of Fayetteville feels that it is important to reach as much of the LMI population as possible
through the projects receiving CDBG funds. Allocations to projects that are available to all LMI residents
meet this goal.
Discussion
There have been projects in the past that have targeted specific areas of the community and could be in
the future. The current needs of the community are best met by the projects included in the Action Plan
and they are available to LMI residents throughout the City.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
36
Affordable Housing
AP -55 Affordable Housing — 91.220(g)
Introduction
As detailed in the Con Plan maintaining the affordable housing stock is a priority for the City of
Fayetteville. This is accomplished through housing rehabilitation and repair to LMI owner -occupied
homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving
energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when
needed addressing lead based paint issues.
One Year Goals for the Number of Households to be Supported
Homeless 0
Non -Homeless 10
Special -Needs 0
Total 10
Table 8 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through
Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 10
Acquisition of Existing Units 0
Total 10
Table 9 - One Year Goals for Affordable Housing by Support Type
Discussion
The one year goals for households to be supported was determined by looking at previous years' project
numbers to make an estimate of the number of households that will receive support through
rehabilitation/repair.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
37
AP -60 Public Housing — 91.220(h)
Introduction
The Fayetteville Housing Authority is the public housing provider in Fayetteville. The Fayetteville
Housing Authority has three programs: Public Housing, Section 8 and HUD/VASH. We work closely with
the Fayetteville Housing Authority.
Actions planned during the next year to address the needs to public housing
The City of Fayetteville Annual Action Plan does not have actions specific to public housing. The actions
planned by the Fayetteville Housing Authority are delineated in the Public Housing sections of the Con
Plan.
Actions to encourage public housing residents to become more involved in management and
participate in homeownership
The City of Fayetteville CDBG is not directly involved with these activities; however, through
consultation with the Fayetteville Housing Authority and access to their 5 -year plan we are aware of
activities designed to increase resident involvement. Hillcrest Tower (elderly and disabled) has an active
Resident Council that meets regularly. CDBG staff does periodic presentations to this council to provide
information about programs we provide and to give residents an opportunity to share
information/thoughts/needs with us.
If the PHA is designated as troubled, describe the manner in which financial assistance will be
provided or other assistance
The Fayetteville Housing Authority is not designated as troubled.
Discussion
The Fayetteville Housing Authority is an important component of meeting the housing needs of
Fayetteville. The City of Fayetteville will continue to support and work with the Fayetteville Housing
Authority.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
38
AP -65 Homeless and Other Special Needs Activities — 91.220(i)
Introduction
The City of Fayetteville recognizes the need for homeless and other special needs activities in our
community. Participation in the NWA Continuum of Care, consultation/partnership with local service
providers, and hosting/participation in community events keep us apprised of the needs in our
community. The Subrecipient Grant Program and the provision of staff for the Hearth Program are the
primary ways the City addresses homeless and other special needs activities.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness
including
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs
The City's involvement in the NWA Continuum of Care and ongoing consultation/partnership with local
service providers is our primary method of reaching out to homeless persons and assessing their
needs. Hosting and participating in community events is another method utilized to reach out. For
example, our annual CDBG in the Park event is widely attended by homeless persons who in addition to
receiving lunch have an opportunity to learn more about our programs and programs offered by other
organizations/agencies in our community.
Addressing the emergency shelter and transitional housing needs of homeless persons
The Subrecipient Grant Program which provides funds for public services and public facilities has been
the primary method that the City has to address emergency and transitional housing needs in our
community. The subrecipients included in the 2019 action plan do not specifically address emergency
shelter and transitional housing needs.
We also address transitional housing through the provision of CDBG funded staff to provide oversight
and case management for the Transitional Housing portiong of the City of Fayetteville Hearth Program.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again
The Subrecipient Grant Program which provides funds for public services and public facilities is one
method that the City has to help homeless persons. The City of Fayetteville will, during the period of
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
39
this action plan, help homeless persons make the transition to permanent supportive housing through
the provision of CDBG funded staff to provide oversight and case management for the City of
Fayetteville Hearth Program. In addition, the City partners with local service providers and participates
in the NWA Continuum of Care to address the issues homeless persons face.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: being discharged from publicly
funded institutions and systems of care (such as health care facilities, mental health facilities,
foster care and other youth facilities, and corrections programs and institutions); or, receiving
assistance from public or private agencies that address housing, health, social services,
employment, education, or youth needs.
The Subrecipient Grant Program which provides funds for public services and public facilities is the
method that the City has to help low-income individuals and families receive assistance from other
agencies. This action plan includes funding for programs that will address LMI youth needs in our
community. The youth centered programs will be offered by CASA or NWA (advocacy for abused and
neglected children), and Yvonne Richardson Community Center (mentoring and educational
programming). Low-income individuals will receive assistance from Welcome Health (dental care). In
addition, the City partners with local service providers and participates in the NWA Continuum of Care
to address the issues those at risk of homelessness face.
Discussion
The City of Fayetteville through the processes described throughout the Con Plan strives to identify and
provide support for those in our community who need it most. Funding levels do not allow all of the
organizations/agencies that address homeless and special needs activities to receive support in a given
year but we utilize the assessment tools available to us to determine the best projects to implement
annually.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
AP -75 Barriers to affordable housing— 91.220(j)
Introduction:
In February of 2016 an Analysis of Impediments to Fair Housing Choice (AI) was completed by J -Quad
Planning Group, LLC for the City of Fayetteville. A public policy review was a component of the Al. The
Al determined that the City of Fayetteville's land development codes and zoning regulations address
affordable housing and offer the provision of making allowances through the code to allow the
construction of a variety of types of housing including single family and multifamily housing. Regulations
allow unrelated persons to reside in a single family structure and have adequate provisions for group
homes and special needs populations.
Actions it planned to remove or ameliorate the negative effects of public policies that serve
as barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment
The Al did not identify any public policy barriers to affordable housing.
Discussion:
Community Resources is cognizant of the importance of being aware of any proposed public policy
changes that could create a barrier to affordable housing.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
41
AP -85 Other Actions — 91.220(k)
Introduction:
The areas listed below are explored in greater detail in other sections of the Con Plan, this section
broadly describes the actions planned to address the various areas.
Actions planned to address obstacles to meeting underserved needs
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community, identify
obstacles to meeting underserved needs and provide assistance in addressing them.
Actions planned to foster and maintain affordable housing
Maintaining the affordable housing stock is a priority for the City of Fayetteville. This is accomplished
through housing rehabilitation and repair to LMI owner -occupied homes. Emphasis is placed on
bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating
deferred maintenance conditions, providing safety devices, and when needed addressing lead based
paint issues.
Actions planned to reduce lead-based paint hazards
All housing rehabilitation and repair projects the City does adhere to lead based paint regulations. Lead-
based paint testing is done as required, determined by the age of the home and type/cost of work being
performed. When lead-based paint is found lead-based paint hazards are remediated as appropriate
according to the LBP regulations. In all rehabilitation projects, lead safe work practices are used at all
times when lead is present.
Actions planned to reduce the number of poverty -level families
The City of Fayetteville partners with local agencies and participates in the NWA Continuum of Care in
local efforts to develop goals, programs and policies for reducing the number of poverty -level families.
The City of Fayetteville anticipates allocating CDBG funds to activities that will assist poverty level
families in Fayetteville. Specific activities will be identified in each year's Action Plan. Examples of
activities we have funded that assist poverty level families include the City's transportation program for
LMI individuals and public service activities that support mentoring, literacy, after school, and summer
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
42
programs for LMI children.
Actions planned to develop institutional structure
The Community Resources Division (CR) of the City of Fayetteville oversees the CDBG programming for
our community. CR administers the internal housing, redevelopment and transportation programs that
are funded through CDBG. CR also administers and monitors the CDBG funds allocated to public
services and public facilities in our community. We ensure that internal and external programs follow
HUD guidelines and benefit the LMI population.
The City has not identified any gaps in the institutional delivery system.
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community and provide
assistance in addressing them. The Subrecipient Grant Program will remain the primary way that we will
provide assistance to organizations/agencies in the community that benefit LMI Fayetteville residents.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and
participate in the NWA Continuum of Care to stay aware of the needs of the community and provide
assistance in addressing them.
Discussion:
The City recognizes the importance of combining the information available from others in our
community with the information we have internally to develop actions that will benefit Fayetteville.
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
43
Program Specific Requirements
AP -90 Program Specific Requirements— 91.220(1)(1,2,4)
Introduction:
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1. The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2. The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5. The amount of income from float -funded activities 0
Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that
benefit persons of low and moderate income.Overall Benefit - A consecutive period
of one, two or three years may be used to determine that a minimum overall
benefit of 70% of CDBG funds is used to benefit persons of low and moderate
income. Specify the years covered that include this Annual Action Plan. 100.00%
Annual Action Plan
2019
OMB Control No: 2506-0117 (exp. 06/30/2018)
44
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 COMMUNITY RESOURCES (642)
2019
Requestor: Yolanda Fields
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget adjustment recognizing additional 2019 CDBG funding and allocating subrecipient funding
RESOLUTION/ORDINANCE
COUNCIL DATE: 7/16/2019
LEGISTAR FILE ID#: 2019-0339
L'1k H u tch.e vi%
6/27/2019 9:22 AM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20190516
Account Name
2180.642.4970-5390.00
(60,000) -
EX
CDBG Projects - Undesignated
2180.642.4990-5390.00
(130,000) -
EX
CDBG Projects - Undesignated
2180.642.4930-5301.00
2180.642.4930-5303.00
5,000 -
1,000 -
EX
EX
Public Notification
Publications & Dues
2180.642.4930-5310.30
2180.642.4930-5310.50
300 -
1,000 -
EX
EX
Utilities - Fayetteville Water/Sewer
Utilities - Arkansas Western Gas/Source C
2180.642.4930-5320.01
2180.642.4940-5315.06
500 -
151,692 -
EX
EX
Bank Charges - Service
Contract Services
2180.642.4945-5200.00
2180.642.4945-5213.04
1,500 -
1,000 -
EX
EX
Supplies - Office/Printing
Fuel - Unleaded/Diesel
2180.642.4945-5403.00
2180.642.4970-5390.06
200 -
5,808 -
EX
EX
Maintenance - Vehicle & Machine
CDBG Projects - Parks And Recreation
2180.642.4970-5390.14
2180.642.4970-5390.62
12,000 -
10,000 -
EX
EX
CDBG Projects - NWA Health Clinic
CDBG Projects - CASA of NWA
H:\Budget Adjustments\2019_Budget\City Council\07-16-2019\2019-0339 CDBG Subrecipient Allocation 1 of 1
Funding Approval/Agreement U.S. Department of Housing and Urban Development
Tille I ofthe Housing and Community Office ofCommunity Planning and Development
Development Act (Public Law 930333) Community Development Block Grant Program OMB Approval No. 2506-0193
1-1I-00515R of 205l5R exp 5/31/2018
1. Name of Gretna (as shown in hem 5 of Standard Form 424) 3a Grmb's 941gi Tax 10 Number W Ginisei 940 DUNS Number
Fayetteville 716019462 141310578
2. Granksos Canpkls Address (n thorn In Ron 5 of Standard Farm 424) 4 Deb use of fnnde may begin
113 West Mountain ( )
Fayetteville, AR 72701 5a PrajecKrant No. 1 6a. Amount Approved
9.19-MC-05-0001 f702A39 00
Grant Agreement, This Grant Agreement between the Department of Houamg and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Trite I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq ) The Graraee's submissions for Title I asststance, the
HUD regulations of 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute
pan of the Agreement Subject to the provisions of this Chant Agreement, HUD will make the fundul assistance specified here available to the Grans upon execution
of the Agreement by the parties The furdrng wnistsim a specified in the Funding Approval maybe used to pay costs incurred after the date specified in item 4 above
provided the activities to which such costs are related are earned out in compliance with all applicable requirements Prragreement costs may not be paid with funding
assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval The Grantee
agrees to assume all of the responsibilities for emeonmental review, decision makmg, and actions, as specified and required in regulations issued by the Secretary
pursuam to Secuon 104(g) of Title I and publi9iad in 24 CFR Part 53 The Grantee further ecknewledges its responsibility for adherence to the Agreement by sub.
U.S. Deportment of Halting and Urban Development (By Name) - - -- -
Grantee Note (Cornkectual Organiafron)
Renee Ryles
Fs itevillit (C icy Of Fayetteville)
Title
Acting CP Duector
Qr
ass ( yyyf)
Oak (mrafft yyy)
12%13�2��
7. Catpay of 1 Assistance for dale Funding Acian: 6. Special coniiiors 21 Dale Hl1D Sullfigesion
10 chock one ^ _
® a � FundingEnatlenoK
�)
See 106(b) None 9b. Date Noded
APpi�
6adh Aed
❑ b Amaridwat
9e d Program Year
Amendment Number
1 19
11. Amount of Comminnty Dnnbpmmt
glodt Grant FY 0191 FY 120191
1FY 2017
Lob Reserved for ft Grantee 370t.2a5.00
s 174.tm S 00
b.-Funds now being Approved
t Reaarvalon to be canceled
1 is mnue 11b
12a. Amount of Loan Guarantee Grnnalbnaral now bip Approved 12b. Name and complain Address; of PublcAgency
WA City Of Fayenevdle
L.aar Guarantee Acceptance Provisions for Designated Agencies: l l3 West Mountain
The public agency hereby accepts the Grim Agreement executed by the Fayetteville, AR 72701
Department of Housing and Urban Development on the above date oath
respect to the above grant number(s) as Grantee designated to receive loan 12c. Name olAufnattd lNdal for Disignalix Pubic Agency
guarantee William, and agrees to comply with the trmu and conditions
of the Agreement, applicable regulations, and ether requirements of HUD
now or hereafter in effect, penaining to the assistance provided it fiw
Signebrs
Batch TAC Program Y A Reg Arm Document No project Number
coo�
Effective Dab
Cam Amount (mmtddlyyyy) F
® oa
24 CFR 570 form
8. Special Conditions.
(a) The period of performance for the funding assistance specified in the
Funding Approval ("Funding Assistance") shall begin on the date
specified in item 4 and shall end on September 1, 2026. The Grantee
shall not incur any obligations to be paid with such assistance after
September 1, 2026.
(b) The Recipient shall attach a schedule of its indirect cost rate(s) in the
format set forth below to the executed Agreement that is returned to
HUD. The Recipient shall provide HUD with a revised schedule when
any change is made to the rate(s) described in the schedule. The
schedule and any revisions HUD receives from the Recipient shall be
incorporated herein and made a part of this Agreement, provided that the
rate(s) described comply with 2 CFR part 200, subpart E.
Administering Direct
Department/Agency Indirect cost rate Cost Base
%
Instructions. The Recipient must identify each agency or department of the
Recipient that will carry out activities under the grant, the indirect cost rate
applicable to each departmentlagency (including if the de minimis rate is used per
2 CFR §200.414(f)), and the type of direct cost base to which the rate will be
applied (for example, Modified Total Direct Costs (MTDC)). Do not include
indirect cost rates for subrecipients.
(c) In addition to the conditions contained on form HUD 7082, the grantee
shall comply with requirements established by the Office of
Management and Budget (OMB) concerning the Dun and Bradstreet
Data Universal Numbering System (DUNS); the System for Award
Management (SAM.gov.); the Federal Funding Accountability and
Transparency Act as provided in 2 CFR part 25, Universal Identifier and
General Contractor Registration; and 2 CFR part 170, Reporting
Subaward and Executive Compensation Information.
(d) The grantee shall ensure that no CDBG funds are used to support any
Federal, State, or local projects that seek to use the power of eminent
domain, unless eminent domain is employed only for a public use. For
the purposes of this requirement, public use shall not be construed to
include economic development that primarily benefits private
entities. Any use of funds for mass transit, railroad, airport, seaport or
highway projects as well as utility projects which benefit or serve the
general public (including energy -related, communication -related, water -
related and wastewater -related infrastructure), other structures
designated for use by the general public or which have other common -
carrier or public -utility functions that serve the general public and are
subject to regulation and oversight by the government, and projects for
the removal of an immediate threat to public health and safety or
brownfield as defined in the Small Business Liability Relief and
Brownfields Revitalization Act (Public Law 107-118) shall be
considered a public use for purposes of eminent domain.
(e) The Grantee or unit of general local government that directly or
indirectly receives CDBG funds may not sell, trade, or otherwise
transfer all or any such portion of such funds to another such entity in
exchange for any other funds, credits or non -Federal considerations, but
must use such funds for activities eligible under title I of the Act.
(f) E.O. 12372-Special Contract Condition - Notwithstanding any other
provision of this agreement, no funds provided under this agreement
may be obligated or expended for the planning or construction of water
or sewer facilities until receipt of written notification from HUD of the
release of funds on completion of the review procedures required under
Executive Order (E.O.) 12372, Intergovernmental Review of Federal
Programs, and HUD's implementing regulations at 24 CFR Part 52. The
recipient shall also complete the review procedures required under E.O.
12372 and 24 CFR Part 52 and receive written notification from HUD of
the release of funds before obligating or expending any funds provided
under this agreement for any new or revised activity for the planning or
construction of water or sewer facilities not previously reviewed under
E.O. 12372 and implementing regulations.
(g) CDBG funds may not be provided to a for -profit entity pursuant to
section 105(a)(17) of the Act unless such activity or project has been
evaluated and selected in accordance with Appendix A to 24 CFR 570 -
"Guidelines and Objectives for Evaluating Project Costs and Financial
Requirements." (Source - P.L. 113-235, Consolidated and Further
Continuing Appropriations Act, 2015, Division K, Title II, Community
Development Fund).