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HomeMy WebLinkAbout163-19 RESOLUTIONtl'y 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 163-19 File Number: 2019-0339 2019 COMMUNITY DEVELOPMENT BLOCK GRANT: A RESOLUTION TO APPROVE THE 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN, TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AGREEMENT FOR 2019 IN THE AMOUNT OF $702,439.00 WHEN RECEIVED, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute the Community Development Block Grant (CDBG) Agreement for 2019 in the amount of $702,439.00 when received, and approves the 2019 Action Plan, a full copy of which is attached to this Resolution, proposed as follows: Administration $113,360.00 Housing Program $450,768.00 Redevelopment Program $73,003.00 Court Appointed Special Advocates of NWA $10,000.00 Welcome Health $12,000.00 Yvonne Richardson Community Center $5,808.00 Transportation $37,500.00 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Printed on 7/17/19 File Number 2019-0339 163-19 PASSED and APPROVED on 7/16/2019 Attest: Sondra E. Smith, City Clerk Treasur�e�r``C`AIE R K T�,'i ��.• CITY •��'''. v. O •sG �';�2•. �NSAS.•����• Page 2 Printed on 7/17/19 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 xF 'R Text File - File Number: 2019-0339 Agenda Date: 7/16/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 2 2019 COMMUNITY DEVELOPMENT BLOCK GRANT: A RESOLUTION TO APPROVE THE 2019 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACTION PLAN, TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE CDBG AGREEMENT FOR 2019 IN THE AMOUNT OF $702,439.00 WHEN RECEIVED, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to execute the Community Development Block Grant (CDBG) Agreement for 2019 in the amount of $702,439.00 when received, and approves the 2019 Action Plan, a full copy of which is attached to this Resolution, proposed as follows: Administration $113,360.00 Housing Program $450,768.00 Redevelopment Program $73,003.00 Court Appointed Special Advocates of NWA $10,000.00 Welcome Health $12,000.00 Yvonne Richardson Community Center $5,808.00 Transportation $37,500.00 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page I Printed on 711812019 City of Fayetteville Staff Review Form 2019-0339 Legistar File ID 7/16/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Yolanda Fields 6/26/2019 COMMUNITY RESOURCES (642) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the attached 2019 Community Development Block Grant (CDBG) Action Plan and approval of authority for the Mayor to execute the 2019 CDBG Agreement upon receipt. Staff also recommends approval of a budget adjustment recognizing additional 2019 CDBG funding and allocating subrecipient funding. Budget Impact: Multiple, see attached BA 2180 - CDBG Account Number Fund NA NA Project Number Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? Current Budget Funds Obligated Current Balance No Item Cost Yes Budget Adjustment Remaining Budget Project Title $ 702,439.00 $ 702,439.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 16, 2019 CITY COUNCIL MEMO TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Yolanda Fields, Community Resources Dir ct DATE: June 26, 2019 SUBJECT: 2019 CDBG Action Plan and Budget Reconciliation RECOMMENDATION: Staff recommends approval of the attached 2019 Community Development Block Grant (CDBG) Action Plan and approval of authority for the Mayor to execute the 2019 CDBG Agreement upon receipt. Staff also recommends approval of a budget adjustment recognizing additional 2019 CDBG funding and allocating subrecipient funding. BACKGROUND: Fayetteville has been a CDBG Entitlement City for more than 40 years. CDBG grant amounts vary each year based upon the funding levels authorized by Congress through the annual federal budget process. Funding for the City of Fayetteville, and other entitlement cities, is awarded based on a formula allocation process that considers such factors as population, percentage of low to moderate income persons, and number of housing units. Each year, the Community Resources Division submits an Action Plan to the U.S. Department of Housing and Urban Development (HUD) outlining the proposed uses of CDBG funding. When HUD approves the Action Plan, a CDBG Agreement for that year is received. This agreement must be executed by the City, returned to the HUD Field Office in Little Rock, and then sent to HUD in Washington D.C. for the release of funds. DISCUSSION: The City of Fayetteville award for 2019 is $702,439. The grant funding detail submitted to HUD is as follows: Administration $ 113,360 Housing Program $ 450,768 Redevelopment Program $ 73,003 CASA of NWA $ 10,000 Welcome Health $ 12,000 Yvonne Richardson Community Center $ 5,808 Transportation Program $ 37,500 Approval of the Mayor's authority to execute the 2019 CDBG Agreement upon receipt will expedite the release of funds. This will allow for a timelier start to the internal and external CDBG programs that assist low to moderate income residents of the City of Fayetteville. Approval of the budget adjustment will reconcile the CDBG 2019 rebudget total and the 2019 CDBG funding increase. BUDGET/STAFF IMPACT: 2019 CDBG grant revenue - $702,439. Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 2019 Action Plan Budget Adjustment City of Fayetteville Year 4 Action Plan (2019) Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 00 000 00 -bom D*Ij Year 4 Action Plan (2019) Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Executive Summary AP -05 Executive Summary - 24 CFR 91.200(c), 91.220(b) Introduction The Annual Action Plan (AAP) is one of the requirements for the City of Fayetteville to receive funds through the Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program for entitlement cities. This AAP was developed from the 2016-2020 Consolidated Plan (Con Plan) needs assessment for low - and moderate -income residents. While the needs identified in the Con Plan exceed the funding available to address all of them; the City of Fayetteville addresses the identified needs as fully as possible. The 2019 AAP will detail how the City of Fayetteville plans to address the identified needs during the current grant year. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. The 2016-2020 Con Plan documents the needs assessment, market analysis, consultation with community stake holders, and past performance that were all utilized to develop the priority needs for the City of Fayetteville. The priority needs are housing, redevelopment, public services, and public facilities. Housing will focus on maintaining the affordable housing stock through rehabilitation and repair of LMI owner -occupied homes. Redevelopment provides code compliance assistance for LMI homeowners who are financially and/or physically unable to correct code violations. Public services and public facilities are funded through a competitive grant process with the Grant Prioritization Committee determining which projects are included in the annual action plan. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Each year, the City is required to submit a Consolidated Annual Performance Evaluation Report (CAPER) to HUD, reporting on the activities that were funded with CDBG, the amount spent and the beneficiaries assisted. The City submits the required reports annually and HUD has accepted the reports each year. In addition to meeting HUD requirements the CAPER provides the City with an opportunity to review past performance and utilize the information as a component of determining future needs. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. The City of Fayetteville CDBG activities are designed and carried out based on local needs. Through public meetings, consultation with area public and non-profit service agencies, informal discussion with citizens, studies, city staff, and special purpose committees; input from community stakeholders is sought and integrated into designating action priorities. In addition, a Community Development Outreach Quarterly publication serves to inform the community of current and future program projects and services. We realize that even in our connected age not everyone has access to the internet; therefore, the Outreach Quarterly is distributed in printed format to 50 locations in our community. The Outreach Quarterly also provides the community with program contact information so interested citizens can provide feedback/input. We implement and participate in community events to both provide information about the programs we offer and to receive input from citizens about our programs and community needs. A summary of the Action Plan and Budget was published, in conjunction with announcing the public comment period and a public hearing, in the Northwest Arkansas Democrat Gazette on April 28, 2019 and May 1, 2019. It was also published in the week of April 28th issue of the weekly publication La Prensa Libre (Spanish). Finally, the information was posted to the City's website at http://www.fayetteville-ar.gov throughout the public comment period. The public comment period ran from April 29, 2019 to May 28, 2019. A public hearing was held on May 22, 2019 at 5:30 p.m. A draft of the 2019 Action Plan was made available to the public in the City Clerk's Office and the Community Resources Office throughout the public comment period. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. The sign -in sheet from the public hearing are attached to the Action Plan. There were no public comments received. 6. Summary of comments or views not accepted and the reasons for not accepting them There were no comments or views that were not accepted. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 7. Summary The City of Fayetteville has completed the 2019 Action Plan according to HUD requirements. The funding decisions have been guided by the needs assessment, market analysis, census data, consultation and partnership with service providers, public input, and past performance data as detailed in the 2016- 2020 Con Plan and the 2018 CAPER. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 4 C) Q N e-1 Q� I W u C aJ C4 Q CU O Q. N QJ W m Q) J Ln �0 1.1. d 14 u u C c W O C � aJ vi E to � O. O aJ ai D cr Y C E E O u al E m Z LU J LU r - LUQ u- 0 O u C aJ h0 O rp i E Q l7 00 0 u v u O Ln v o: T O E E O u v a, Y Y v LL 1- O Y u v L In a, u O Ln v C: E E O u ai v v T LL lF O u O am N DD Ln N Ln Ql r v c O L Q- 0 O L v v T @i V, Q) m E LU a, L U ro Q) (iJ .Q C u U a) L N L() 00 AP -10 Consultation — 91.100, 91.200(b), 91.215(1) Introduction The City of Fayetteville strives to connect with all entities in our community; especially those that work with the LMI population. Community Resources recognizes that it takes input from the entire community to identify the needs and determine areas where services can be enhanced. While the City currently uses a variety of methods to reach out to the community we also continue to develop and try new methods of increasing participation from individuals, organizations and businesses. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) The City of Fayetteville Community Resources Division enhances coordination between the varied providers and agencies in our area through a variety of methods. Community Resources organizes community events throughout the year to both provide information about our programs and receive feedback from the community. One example is the annual CDBG in the Park event which brings together community members, local agencies and the City's CDBG programs. We encourage local service providers to participate in these events, as they are free of charge to them and thus an effective way to reach out to the community. Community Resources also participates in community events put on by other organizations. Community events serves multiple purposes including; enhancing coordination, getting information out to the community, and providing the community opportunities to provide feedback. Outreach presentations are another method of enhancing coordination and Community Resources does presentations for a variety of organizations/groups and is always networking and seeking new locations to expand to. We do presentations for organization staff and clientele both, depending upon the needs of the organization. These presentations ensure that local organizations and/or the organization's clients know the resources that are offered through CDBG and provide an opportunity for organizations/individuals to share what their needs are. The subrecipient grant process brings many of the local service providers to the table through the grant workshop and subsequent subrecipient grant application process. Discussion at the grant workshop and the actual grant applications provide information on what the current needs of various providers in the community are. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) The City of Fayetteville is a member of the Northwest Arkansas (NWA) Continuum of Care. The Community Resources Director is a current CoC board member and active participant in the NWA CoC's efforts to revitalize the organization. We attend meetings and participate with the other members to address the needs of the homeless and potential homeless in our community. We also participate in the Coordinated Entry process through utilization of the local By -Name -List. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Fayetteville provides input to the NWA Continuum of Care at the meetings. We also consult with the CoC and member agencies whenever requested. The Community Resources Director, as a current board and subcommitte member, is actively participating in the NWA CoC's current path of reorganization and revitalizaion. 2. 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Y U Z 3•L 0 v s ro O C c Y d E m } C C Y m W c Qi = ? i Y hu cu L r6 O L 9 O U C C N O m Q O m } m} N --:T a+ Cl Ol C 00 cu c a o0 u 3 rho OO _ O O X- E f0 E u ui Q Q —O lY M Q1 ra of O o 0 r, N � � v T L N 00 v � U u L 3 in 00 O O Ql > Q a � Y E a; O C) v o 0 o v u a = cuC x C m M LU ro O � 3 a•+ C (D iA N C C O Q � Y Y LL Q U N C QJ CC C C O m0- O O tw In C � u 0 u 6 CO> 3 _0 fl_ Q Q a w p 2 o- — m U U m 3 O C 41 {n LL 7 Q 'ai E to o m L p a U C: v E v L O - aa L u E f6 rp 0 C: v 0 E ro bA O L V ca p U v s N 00 If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Fayetteville has four properties that were purchased with CDBG funds and are utilized in our CDBG Public Facility Lease Program. When one of the four buildings becomes available they are offered through a competitive application process to local non -profits that benefit exclusively or primarily LMI residents of Fayetteville. Applicants must show that their utilization of the property fits within HUD Guidelines and will benefit the LMI population. Upon being awarded a CDBG Public Facility Lease the non-profit signs an agreement leasing the property for $1/year with the understanding that they are responsible for utilities, insurance and routine maintenance/upkeep on the property. Discussion Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 25 lD N 00 -a i ai C M ,, (CD s OA - O O o Q o c +� c v Lo -a v �_ to d v s =3ai p N � u a O v bA c p O .v E Q ro w Ou c v u=> v— O c c rca CU m 7 7 O O S � t u m L — L L i O 2 -o v a) a, a ? a1 .� ra O C t U w O a1 Ql •u O O C7 aJ bD E 2 a-0 O Ln m Ln S _a1 O W 7 p a1 00 `n u +_ N U- u •ai j aJ E - E_ N 0 v— 3 p '— O '— O O O C m 7 p a1 c u u v^ = i -H 2 W u d J m o.. Q Q m U U o u 0 LO} t m m r� m o m m U r, u ,n u ,- 0 u" l7 m Li v1 vl- u N C p C a) o ai v L bO E l: — Q > u Q V1 twa) in (d LL Nu u Z 'o c O a) Q ra 2 o Cl. 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'E 'E C C — C O L aJ >- o •0 �>, L E E E E_ a -O -O -a 'O C o t z3V O L p C O > p O C o Q Q ra ra cc 2 I— s F- u a u o _j Q t a C (U C O E O y C. Q Z 'i Z -ii _ L rp rufffC r0 vuj O O a) O O a) r-1 N 00 3 � < ± _0/ 0 ° c / \ o CL u / \ 0 \ 0 > _ ± 2 % 2 e J // s® f u ai E k 7 \ 6/ E 4$ru e ai» u / g .7 % e/« 2 k 2 u/ 2 =_ % C 2 Q-\ \ \ 0 CL 2 K u 2° c 2 s» o m = e n E co2 c 00_ \ ) \ { � \ m k / 5 \ \ — ' ' / \ » 2 k i 2 / \ / < \ / /> \ $ $ _ u \ ± ® 2 a)7 � / E § » / m ¥ s m M » ® _ § % a + 2 { o e E m / CD E 2 \ / % ro n §ai Ln @ _ > - » / E 2 § 0 § '/ 3 � $ e , o n 5 = O < \ f ' $ U ® u = ® f $ $ E \ $ g� u = Q \ § / \ # / C b o C: ai .$ ) § c E o 72 /-C / / \ ) u /ai $ \ / \ } 3 > cu / « ' g £ ' 2 � \ 3 - u » E { \ U \ 0 ./ 2 ru \ (o 0 m / @ / \ m o w 2 / w u ) LL \ \§ \ m & \ / \ % / - \ \ t u a \ } & )u / $ / = j \ { � e = * $ .0 = 2 u 2 _ } / u # / / / 2 o / \ # / ° � / ' u g \ \ \ \ \ \ \ m � 7 2 9 u E(? %\ { ® \ = e g 2 2 / & / \ / k ° E± \ � &»§ 6 CL 2 m \ \ \ \ \ \ § E \ i < \ / » m ° 9 ® / $ # J g a 3 % / / ƒ \ / ° > 0 \ \ \ ± \ > / \ 2 g _ _ _ / 5 CL Q- o & / § E E § ra J 2 2 / § ( / ) 0 0 0 0 m Ln 3 Projects AP -35 Projects — 91.220(d) Introduction The City of Fayetteville's Priority Needs and the Subrecipient Grant Process determined the projects to be included in the Annual Plan for GY2019 (Year 4). The projects listed below are the City of Fayetteville and subrecipient projects that will be undertaken. Projects # Project Name 1 Administration and Planning 2 Housing Program 2019 3 Redevelopment Program 2019 4 Transportation Program 2019 5 CASA of NWA PS 2019 6 Welcome Health PS 2019 7 YRCC PS 2019 Table 6 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 0 M c O L ++ E E 1 Project Name Administration and Planning Target Area Goals Supported Administration and Planning Needs Addressed Administration and Planning Funding CDBG: $113,360 Description Administration and Planning funds are used for a portion of the salary and benefits of the Community Resources Director, administrative staff, office supplies, travel and training costs, some Fair Housing activities and other costs associated with administration of community development activities. Target Date 12/31/2019 Estimate the number Funding for administration and planning costs of the grant are allowed and type of families for CDBG. CDBG rules do not require that beneficiaries be reported for that will benefit from administration and planning activities; therefore there is not a goal the proposed activities outcome indicator selected. Location Description Administration and planning activities occur at the Community Resources offices located at 125 W Mountain Street, Fayetteville AR 72701. Planned Activities Administration and planning activities necessary to provide program oversight, implementation, and planning. 2 Project Name Housing Program 2019 Target Area Goals Supported Housing Needs Addressed Housing Funding CDBG: $450,768 Description The Housing Program does rehabilitation and repair to bring low- and moderate- income owner occupied residences in Fayetteville up to city code, increase energy efficiency and address lead-based paint issues. Target Date 12/31/2019 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 31 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Estimate the number Based on previous years it was estimated in the Con Plan (2016 - and type of families 2020) that housing rehabilitation and/or repair would be provided to 19 that will benefit from LMI households each year. In Year One (2016) of the Con Plan it was the proposed activities found that the current construction market in Fayetteville had created an environment where the bids received on projects were significantly higher than the estimates for the work. This trend continued into 2017. This caused the number of projects completed in 2016 and 2017 to fall short of the original estimate. The construction market in Fayetteville has started to improve and in 2018 we increased the number of households assisted to 10. Therefore, we are adjusting the projected number of housing rehabilitation and repair projects for 2019 to 10 (ten). Location Description Citywide, when there is a waiting list applicants are prioritized according to established criteria to give highest priority to those most in need of services. Priority criteria include: very low income, elderly, disabled, single -parent household, lead-based paint hazards in home and homes located in the Target Area. Planned Activities The Housing Program will provide housing rehabilitation and repair to qualified applicants. The program provides labor, materials, project management, Lead Based Paint (LBP) Hazard Control, and other associated costs to bring a home into compliance with State and City Housing Codes. Emphasis is placed on repairs that improve energy efficiency, alleviate deferred maintenance conditions, provide safety devices and/or replace principal fixtures and components. 3 Project Name Redevelopment Program 2019 Target Area Goals Supported Redevelopment Needs Addressed Redevelopment Funding CDBG: $73,003 Description Code compliance assistance provided to low- and moderate- income owner -occupied properties in the City of Fayetteville. Target Date 12/31/2019 Estimate the number Based on previous years we estimate providing redevelopment to 8 and type of families LMI households. that will benefit from the proposed activities Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 33 Location Description Citywide with emphasis in the identified Target Area in southeast Fayetteville. Planned Activities The Redevelopment Program will provide code compliance assistance to qualified applicants. The program provides labor, project management, and other associated costs to bring a property into compliance with City codes. 4 Project Name Transportation Program 2019 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $37,500 Description The Transportation Program consists of two components - taxi and transit. The taxi component provides supplemental transportation in the form of taxi coupons for elderly and/or disabled residents of Fayetteville. The transit component provides transportation assistance in the form of bus passes to qualifying low- and moderate- income residents of Fayetteville. Target Date 12/31/2019 Estimate the number We estimate that 500 individuals will benefit from the transportation and type of families program in 2019 (Year 4). that will benefit from the proposed activities Location Description The Transportation Program is citywide. Applications are taken and the program is administered at the Community Resources offices located at 125 W Mountain Street, Fayetteville AR 72701. Planned Activities Taxi coupons will be provided to qualified elderly and/or disabled residents of Fayetteville. Transit (bus) passes will be provided to qualified LMI residents of Fayetteville. 5 Project Name CASA of NWA PS 2019 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $10,000 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 33 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 Description CASA volunteers will provide advocacy to abused and neglected children in Fayetteville. Target Date 12/31/2019 Estimate the number CASA of NWA projects serving 25 abused and neglected children from and type of families Fayetteville. that will benefit from the proposed activities Location Description Community wide. CASA advocates visit the child(ren) in their foster homes, go to court and other locations related to the child's well-being. Planned Activities In the course of a year, each child will be visited in their foster home at least once per month. In addition, each child will receive 5-10 hours of advocacy every month to ensure the child is safe, happy and receiving the appropriate medical, psychological and educational services. 6 Project Name Welcome Health PS 2019 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $12,000 Description Welcome Health will provide access to free comprehensive dental care to uninsured low-income families who reside in the City of Fayetteville Target Area. Target Date 12/31/2019 Estimate the number Welcome Health projects serving 41 LMI individuals. and type of families that will benefit from the proposed activities Location Description Dental services will be provided at Welcome Health located at 1100 N Woolsey Avenue in Fayetteville. Planned Activities Free comprehensive dental care will be provided to uninsured low- income families who reside in the City of Fayetteville Target Area. Services will include oral exams, x-rays, fillings, extractions, dental hygiene cleanings, fluoride treatments, sealants, stainless steel crowns, denture services, nutrition education, and oral health education. Project Name YRCC PS 2019 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 7 Target Area Goals Supported Public Services Needs Addressed Public Services Funding CDBG: $5,808 Description Yvonne Richardson Community Center (YRCC) will implement Kids' Nite Afterschool Program to provide educational, social, and recreational programming for youth in Kindergarten through 7th grade. Target Date 12/31/2019 Estimate the number YRCC projects serving 30 youth residing in Extremely Low to Low and type of families Income homes. that will benefit from the proposed activities Location Description Kids' Night Afterschool Program will be held at YRCC located at 240 East Rock Street in Fayetteville. Planned Activities Kids' Nite Afterschool Program will provide youth with access to mentors, tutors, academic resources (computers, books, supplies, etc.), and educational programming that promotes cultural awareness, healthy cooking and eating habits, STEM education, and physical activity. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 35 AP -50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed Funding for all projects is citywide as the LMI population of Fayetteville can be found throughout the city. The Redevelopment Program is available citywide with a focus on the self -identified Target Area. Geographic Distribution Target Area Percentage of Funds Table 7 - Geographic Distribution Rationale for the priorities for allocating investments geographically The City of Fayetteville feels that it is important to reach as much of the LMI population as possible through the projects receiving CDBG funds. Allocations to projects that are available to all LMI residents meet this goal. Discussion There have been projects in the past that have targeted specific areas of the community and could be in the future. The current needs of the community are best met by the projects included in the Action Plan and they are available to LMI residents throughout the City. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 36 Affordable Housing AP -55 Affordable Housing — 91.220(g) Introduction As detailed in the Con Plan maintaining the affordable housing stock is a priority for the City of Fayetteville. This is accomplished through housing rehabilitation and repair to LMI owner -occupied homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when needed addressing lead based paint issues. One Year Goals for the Number of Households to be Supported Homeless 0 Non -Homeless 10 Special -Needs 0 Total 10 Table 8 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 10 Acquisition of Existing Units 0 Total 10 Table 9 - One Year Goals for Affordable Housing by Support Type Discussion The one year goals for households to be supported was determined by looking at previous years' project numbers to make an estimate of the number of households that will receive support through rehabilitation/repair. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 37 AP -60 Public Housing — 91.220(h) Introduction The Fayetteville Housing Authority is the public housing provider in Fayetteville. The Fayetteville Housing Authority has three programs: Public Housing, Section 8 and HUD/VASH. We work closely with the Fayetteville Housing Authority. Actions planned during the next year to address the needs to public housing The City of Fayetteville Annual Action Plan does not have actions specific to public housing. The actions planned by the Fayetteville Housing Authority are delineated in the Public Housing sections of the Con Plan. Actions to encourage public housing residents to become more involved in management and participate in homeownership The City of Fayetteville CDBG is not directly involved with these activities; however, through consultation with the Fayetteville Housing Authority and access to their 5 -year plan we are aware of activities designed to increase resident involvement. Hillcrest Tower (elderly and disabled) has an active Resident Council that meets regularly. CDBG staff does periodic presentations to this council to provide information about programs we provide and to give residents an opportunity to share information/thoughts/needs with us. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Fayetteville Housing Authority is not designated as troubled. Discussion The Fayetteville Housing Authority is an important component of meeting the housing needs of Fayetteville. The City of Fayetteville will continue to support and work with the Fayetteville Housing Authority. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 38 AP -65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City of Fayetteville recognizes the need for homeless and other special needs activities in our community. Participation in the NWA Continuum of Care, consultation/partnership with local service providers, and hosting/participation in community events keep us apprised of the needs in our community. The Subrecipient Grant Program and the provision of staff for the Hearth Program are the primary ways the City addresses homeless and other special needs activities. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City's involvement in the NWA Continuum of Care and ongoing consultation/partnership with local service providers is our primary method of reaching out to homeless persons and assessing their needs. Hosting and participating in community events is another method utilized to reach out. For example, our annual CDBG in the Park event is widely attended by homeless persons who in addition to receiving lunch have an opportunity to learn more about our programs and programs offered by other organizations/agencies in our community. Addressing the emergency shelter and transitional housing needs of homeless persons The Subrecipient Grant Program which provides funds for public services and public facilities has been the primary method that the City has to address emergency and transitional housing needs in our community. The subrecipients included in the 2019 action plan do not specifically address emergency shelter and transitional housing needs. We also address transitional housing through the provision of CDBG funded staff to provide oversight and case management for the Transitional Housing portiong of the City of Fayetteville Hearth Program. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The Subrecipient Grant Program which provides funds for public services and public facilities is one method that the City has to help homeless persons. The City of Fayetteville will, during the period of Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 39 this action plan, help homeless persons make the transition to permanent supportive housing through the provision of CDBG funded staff to provide oversight and case management for the City of Fayetteville Hearth Program. In addition, the City partners with local service providers and participates in the NWA Continuum of Care to address the issues homeless persons face. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The Subrecipient Grant Program which provides funds for public services and public facilities is the method that the City has to help low-income individuals and families receive assistance from other agencies. This action plan includes funding for programs that will address LMI youth needs in our community. The youth centered programs will be offered by CASA or NWA (advocacy for abused and neglected children), and Yvonne Richardson Community Center (mentoring and educational programming). Low-income individuals will receive assistance from Welcome Health (dental care). In addition, the City partners with local service providers and participates in the NWA Continuum of Care to address the issues those at risk of homelessness face. Discussion The City of Fayetteville through the processes described throughout the Con Plan strives to identify and provide support for those in our community who need it most. Funding levels do not allow all of the organizations/agencies that address homeless and special needs activities to receive support in a given year but we utilize the assessment tools available to us to determine the best projects to implement annually. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) AP -75 Barriers to affordable housing— 91.220(j) Introduction: In February of 2016 an Analysis of Impediments to Fair Housing Choice (AI) was completed by J -Quad Planning Group, LLC for the City of Fayetteville. A public policy review was a component of the Al. The Al determined that the City of Fayetteville's land development codes and zoning regulations address affordable housing and offer the provision of making allowances through the code to allow the construction of a variety of types of housing including single family and multifamily housing. Regulations allow unrelated persons to reside in a single family structure and have adequate provisions for group homes and special needs populations. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The Al did not identify any public policy barriers to affordable housing. Discussion: Community Resources is cognizant of the importance of being aware of any proposed public policy changes that could create a barrier to affordable housing. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 41 AP -85 Other Actions — 91.220(k) Introduction: The areas listed below are explored in greater detail in other sections of the Con Plan, this section broadly describes the actions planned to address the various areas. Actions planned to address obstacles to meeting underserved needs The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community, identify obstacles to meeting underserved needs and provide assistance in addressing them. Actions planned to foster and maintain affordable housing Maintaining the affordable housing stock is a priority for the City of Fayetteville. This is accomplished through housing rehabilitation and repair to LMI owner -occupied homes. Emphasis is placed on bringing homes into compliance with State and City Codes, improving energy efficiency, alleviating deferred maintenance conditions, providing safety devices, and when needed addressing lead based paint issues. Actions planned to reduce lead-based paint hazards All housing rehabilitation and repair projects the City does adhere to lead based paint regulations. Lead- based paint testing is done as required, determined by the age of the home and type/cost of work being performed. When lead-based paint is found lead-based paint hazards are remediated as appropriate according to the LBP regulations. In all rehabilitation projects, lead safe work practices are used at all times when lead is present. Actions planned to reduce the number of poverty -level families The City of Fayetteville partners with local agencies and participates in the NWA Continuum of Care in local efforts to develop goals, programs and policies for reducing the number of poverty -level families. The City of Fayetteville anticipates allocating CDBG funds to activities that will assist poverty level families in Fayetteville. Specific activities will be identified in each year's Action Plan. Examples of activities we have funded that assist poverty level families include the City's transportation program for LMI individuals and public service activities that support mentoring, literacy, after school, and summer Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 42 programs for LMI children. Actions planned to develop institutional structure The Community Resources Division (CR) of the City of Fayetteville oversees the CDBG programming for our community. CR administers the internal housing, redevelopment and transportation programs that are funded through CDBG. CR also administers and monitors the CDBG funds allocated to public services and public facilities in our community. We ensure that internal and external programs follow HUD guidelines and benefit the LMI population. The City has not identified any gaps in the institutional delivery system. The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community and provide assistance in addressing them. The Subrecipient Grant Program will remain the primary way that we will provide assistance to organizations/agencies in the community that benefit LMI Fayetteville residents. Actions planned to enhance coordination between public and private housing and social service agencies The City of Fayetteville will continue to consult with local organizations/agencies, seek public input, and participate in the NWA Continuum of Care to stay aware of the needs of the community and provide assistance in addressing them. Discussion: The City recognizes the importance of combining the information available from others in our community with the information we have internally to develop actions that will benefit Fayetteville. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 43 Program Specific Requirements AP -90 Program Specific Requirements— 91.220(1)(1,2,4) Introduction: Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 0 Other CDBG Requirements 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 44 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 COMMUNITY RESOURCES (642) 2019 Requestor: Yolanda Fields BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget adjustment recognizing additional 2019 CDBG funding and allocating subrecipient funding RESOLUTION/ORDINANCE COUNCIL DATE: 7/16/2019 LEGISTAR FILE ID#: 2019-0339 L'1k H u tch.e vi% 6/27/2019 9:22 AM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20190516 Account Name 2180.642.4970-5390.00 (60,000) - EX CDBG Projects - Undesignated 2180.642.4990-5390.00 (130,000) - EX CDBG Projects - Undesignated 2180.642.4930-5301.00 2180.642.4930-5303.00 5,000 - 1,000 - EX EX Public Notification Publications & Dues 2180.642.4930-5310.30 2180.642.4930-5310.50 300 - 1,000 - EX EX Utilities - Fayetteville Water/Sewer Utilities - Arkansas Western Gas/Source C 2180.642.4930-5320.01 2180.642.4940-5315.06 500 - 151,692 - EX EX Bank Charges - Service Contract Services 2180.642.4945-5200.00 2180.642.4945-5213.04 1,500 - 1,000 - EX EX Supplies - Office/Printing Fuel - Unleaded/Diesel 2180.642.4945-5403.00 2180.642.4970-5390.06 200 - 5,808 - EX EX Maintenance - Vehicle & Machine CDBG Projects - Parks And Recreation 2180.642.4970-5390.14 2180.642.4970-5390.62 12,000 - 10,000 - EX EX CDBG Projects - NWA Health Clinic CDBG Projects - CASA of NWA H:\Budget Adjustments\2019_Budget\City Council\07-16-2019\2019-0339 CDBG Subrecipient Allocation 1 of 1 Funding Approval/Agreement U.S. Department of Housing and Urban Development Tille I ofthe Housing and Community Office ofCommunity Planning and Development Development Act (Public Law 930333) Community Development Block Grant Program OMB Approval No. 2506-0193 1-1I-00515R of 205l5R exp 5/31/2018 1. Name of Gretna (as shown in hem 5 of Standard Form 424) 3a Grmb's 941gi Tax 10 Number W Ginisei 940 DUNS Number Fayetteville 716019462 141310578 2. Granksos Canpkls Address (n thorn In Ron 5 of Standard Farm 424) 4 Deb use of fnnde may begin 113 West Mountain ( ) Fayetteville, AR 72701 5a PrajecKrant No. 1 6a. Amount Approved 9.19-MC-05-0001 f702A39 00 Grant Agreement, This Grant Agreement between the Department of Houamg and Urban Development (HUD) and the above named Grantee is made pursuant to the authority of Trite I of the Housing and Community Development Act of 1974, as amended, (42 USC 5301 et seq ) The Graraee's submissions for Title I asststance, the HUD regulations of 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute pan of the Agreement Subject to the provisions of this Chant Agreement, HUD will make the fundul assistance specified here available to the Grans upon execution of the Agreement by the parties The furdrng wnistsim a specified in the Funding Approval maybe used to pay costs incurred after the date specified in item 4 above provided the activities to which such costs are related are earned out in compliance with all applicable requirements Prragreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval The Grantee agrees to assume all of the responsibilities for emeonmental review, decision makmg, and actions, as specified and required in regulations issued by the Secretary pursuam to Secuon 104(g) of Title I and publi9iad in 24 CFR Part 53 The Grantee further ecknewledges its responsibility for adherence to the Agreement by sub. U.S. Deportment of Halting and Urban Development (By Name) - - -- - Grantee Note (Cornkectual Organiafron) Renee Ryles Fs itevillit (C icy Of Fayetteville) Title Acting CP Duector Qr ass ( yyyf) Oak (mrafft yyy) 12%13�2�� 7. Catpay of 1 Assistance for dale Funding Acian: 6. Special coniiiors 21 Dale Hl1D Sullfigesion 10 chock one ^ _ ® a � FundingEnatlenoK �) See 106(b) None 9b. Date Noded APpi� 6adh Aed ❑ b Amaridwat 9e d Program Year Amendment Number 1 19 11. Amount of Comminnty Dnnbpmmt glodt Grant FY 0191 FY 120191 1FY 2017 Lob Reserved for ft Grantee 370t.2a5.00 s 174.tm S 00 b.-Funds now being Approved t Reaarvalon to be canceled 1 is mnue 11b 12a. Amount of Loan Guarantee Grnnalbnaral now bip Approved 12b. Name and complain Address; of PublcAgency WA City Of Fayenevdle L.aar Guarantee Acceptance Provisions for Designated Agencies: l l3 West Mountain The public agency hereby accepts the Grim Agreement executed by the Fayetteville, AR 72701 Department of Housing and Urban Development on the above date oath respect to the above grant number(s) as Grantee designated to receive loan 12c. Name olAufnattd lNdal for Disignalix Pubic Agency guarantee William, and agrees to comply with the trmu and conditions of the Agreement, applicable regulations, and ether requirements of HUD now or hereafter in effect, penaining to the assistance provided it fiw Signebrs Batch TAC Program Y A Reg Arm Document No project Number coo� Effective Dab Cam Amount (mmtddlyyyy) F ® oa 24 CFR 570 form 8. Special Conditions. (a) The period of performance for the funding assistance specified in the Funding Approval ("Funding Assistance") shall begin on the date specified in item 4 and shall end on September 1, 2026. The Grantee shall not incur any obligations to be paid with such assistance after September 1, 2026. (b) The Recipient shall attach a schedule of its indirect cost rate(s) in the format set forth below to the executed Agreement that is returned to HUD. The Recipient shall provide HUD with a revised schedule when any change is made to the rate(s) described in the schedule. The schedule and any revisions HUD receives from the Recipient shall be incorporated herein and made a part of this Agreement, provided that the rate(s) described comply with 2 CFR part 200, subpart E. Administering Direct Department/Agency Indirect cost rate Cost Base % Instructions. The Recipient must identify each agency or department of the Recipient that will carry out activities under the grant, the indirect cost rate applicable to each departmentlagency (including if the de minimis rate is used per 2 CFR §200.414(f)), and the type of direct cost base to which the rate will be applied (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rates for subrecipients. (c) In addition to the conditions contained on form HUD 7082, the grantee shall comply with requirements established by the Office of Management and Budget (OMB) concerning the Dun and Bradstreet Data Universal Numbering System (DUNS); the System for Award Management (SAM.gov.); the Federal Funding Accountability and Transparency Act as provided in 2 CFR part 25, Universal Identifier and General Contractor Registration; and 2 CFR part 170, Reporting Subaward and Executive Compensation Information. (d) The grantee shall ensure that no CDBG funds are used to support any Federal, State, or local projects that seek to use the power of eminent domain, unless eminent domain is employed only for a public use. For the purposes of this requirement, public use shall not be construed to include economic development that primarily benefits private entities. Any use of funds for mass transit, railroad, airport, seaport or highway projects as well as utility projects which benefit or serve the general public (including energy -related, communication -related, water - related and wastewater -related infrastructure), other structures designated for use by the general public or which have other common - carrier or public -utility functions that serve the general public and are subject to regulation and oversight by the government, and projects for the removal of an immediate threat to public health and safety or brownfield as defined in the Small Business Liability Relief and Brownfields Revitalization Act (Public Law 107-118) shall be considered a public use for purposes of eminent domain. (e) The Grantee or unit of general local government that directly or indirectly receives CDBG funds may not sell, trade, or otherwise transfer all or any such portion of such funds to another such entity in exchange for any other funds, credits or non -Federal considerations, but must use such funds for activities eligible under title I of the Act. (f) E.O. 12372-Special Contract Condition - Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.O.) 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities not previously reviewed under E.O. 12372 and implementing regulations. (g) CDBG funds may not be provided to a for -profit entity pursuant to section 105(a)(17) of the Act unless such activity or project has been evaluated and selected in accordance with Appendix A to 24 CFR 570 - "Guidelines and Objectives for Evaluating Project Costs and Financial Requirements." (Source - P.L. 113-235, Consolidated and Further Continuing Appropriations Act, 2015, Division K, Title II, Community Development Fund).