HomeMy WebLinkAbout171-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 171-19
File Number: 2019-0406
AUTOMATIC ENGINEERING:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $16,537.39 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM AUTOMATIC ENGINEERING FOR THE REPLACEMENT
OF A MIXER USED AT THE PAUL R. NOLAND WASTEWATER TREATMENT FACILITY, AND TO
APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the
amount of $16,537.39 (plus any applicable taxes and freight charges) from Automatic Engineering for
the replacement of a mixer used at the Paul R. Noland Wastewater Treatment Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/16/2019
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
j (479) 575-8323
f Text File
File Number: 2019-0406
Agenda Date: 7/16/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 10
AUTOMATIC ENGINEERING:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $16,537.39 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM AUTOMATIC ENGINEERING FOR THE
REPLACEMENT OF A MIXER USED AT THE PAUL R. NOLAND WASTEWATER TREATMENT
FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby accepts a quote in the amount of
$16,537.39 (plus any applicable taxes and freight charges) from Automatic Engineering for the replacement of
a mixer used at the Paul R. Noland Wastewater Treatment Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Paye 1 Printed on 711712019
City of Fayetteville Staff Review Form
2019-0406
Legistar File ID
7/16/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 6/27/2019 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends replacement of one (1) Lightnin brand gearbox -and -motor anoxic mixer for use at the the Paul R.
Noland Wastewater Treatment Facility from Automatic Engineering in the amount of $16,837.39 plus applicable
taxes, and approval of a budget adjustment.
Budget Impact:
5400.730.5800-5414.00 Water and Sewer
Account Number Fund
02069.1 Plant Pumps and Equipment - WWTP
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
$ 1,042,237.43
$ 1,042,236.57
$.....__...__._ 0.86
$ 18,479.04
$ 18,480.00
$ 1.82
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Taxes are estimated at $1,641.65 for a total of $18,479.04.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 16, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Wastewater Treatment
DATE: June 27, 2019
CITY COUNCIL MEMO
SUBJECT: Gearbox and Motor Rebuilds for the Anoxic Mixer at the Noland
Wastewater Treatment Facility
RECOMMENDATION:
Staff recommends replacement of one (1) Lightnin brand gearbox -and -motor anoxic mixer, used
for the biological nutrient removal process, by Automatic Engineering for the Paul R. Noland
Wastewater Treatment Facility in the amount of $16,837.39 plus applicable taxes, and approval
of a budget adjustment.
BACKGROUND:
The Noland Treatment Facility utilizes a series of 6 mixers per the East and West basin -trains
for mixing together process influent with returned activated sludge. This process takes place in
the first stage of the biological nutrient removal reactors. In recent years, these 30+yr old mixers
have required extensive rebuild corrective maintenance or in some cases replacement with
refurbished units.
DISCUSSION:
Recently, one (1) anoxic mixer that unexpectedly stopped operating was shipped to Automatic
Engineering for a damage inspection and repair proposal. Automatic Engineering has been
used in recent years to perform similar damage inspections and repairs for the Noland facility's
anoxic -mixer and aerator gearboxes. The inspection report found extensive wear damage to the
internal gearbox, resulting in repair costs greater than a refurbished replacement unit. Automatic
Engineering has proposed replacing the broken gearbox -and -motor unit with a refurbished unit
in the amount of $16,537.39. Staff recommends purchase of the refurbished Lightnin-brand
gearbox -and -motor anoxic mixer as proposed by Automatic Engineering. Freight is estimated to
be $300.00, for a total purchase amount of $16,837.39 plus applicable taxes.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Budgeted funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant
Pumps and Equipment account to cover the installation costs of the fill auger and scrubber -
condenser assemblies. Funds being moved are budgeted funds for sewer
rehabilitation/replacement and maintenance.
Attachments:
Quote from Automatic Engineering
Budget Adjustment
Customer:
City of Fayetteville, AR
Contact :
Brian Daniels
Date:
O+Lf 611��
Phone:
479-575-8386
Fax:
479-684-4730
Project:
Quote #: 7016772 Opp #: OP -482361
Dear Brian,
We are pleased to offer the following estimate for your review.
Automatic - Municipal Tulsa
412 N. Redbud Ave.
Broken Arrow, OK 74012 AUTOMATICENGINEERING
Phone: 918-585-5703 A COGENT COMPANY
Fax: 918-585-5707
Line No Quantity Description of Unit Net Each Net Ext.
1.00 LIGHTNIN 83Q5 GEARBOX AND MOTOR
Serial Number- 8625435509
■ Lightning gearbox exchange with refurbished unit.
1.00 ■ GEARBOX EXCHANGE
Total
Delivery: ................... 1 - 2 week(s) after receipt of P.O.
FOB Point: .................. Shipping Point
Terms of Payment: ...... Upon Receipt
Quote Validity: ............ 30 Days
Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed.
Quoted By:
Bryant Peterson
bpeterson@cogentcompanies.com
816-460-1635
Salesrep:
Tim Hunt
thunt@aei-inc.com
1�
$16,537.39
STANDARD TERMS AND CONDITIONS
Price is FOB shipping point and does not include any freight charges. Price does not include any applicable duties or sales
tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless
specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor
bolts, gauges, vibration isolation devices, installation, startup or testing.
If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the
proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions.
Unless otherwise expressly agreed to in writing by Seller, all shipments are FOB Seller shipping point at which point title also
transfers.
Payment is due upon. receipt of the invoice. An interest charge of 1-1/2% per month will be added to past due balances.
Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in
no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an
attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due
amounts.
Payment of 'commercial transaction' invoices by credit card will be charged a fee based upon Cogent's average discount rate
for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%.
All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the
rental contract. Pricing does not include any overtime running of power equipment.
In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special,
incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or
rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to
operate, perform its obligations to third persons or injuries to goodwill; nor shall Company's liability extend to damages or
losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against
Customer by third parties. Customer remises, releases and discharges Company from any and all liability or damages which
might be caused by failure to deliver any equipment within the agreed time by Company.
Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting
the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY
WARRANTYAS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE
SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY,BUT IN SUCH
CASE THE WARRANTY OR GUARANTEE, IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing,
Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by
Company.
Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability
arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall
further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by
Customer's use or possession of the equipment or materials, to the fullest extent allowable by law.
In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to
contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal
back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery.
This agreement shall be governed by the laws of the state where the Company's branch office is located from which the
equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in
which Company's branch office is located from which the equipment was rented or purchased. Any provisions hereof
which may prove unenforceable under any law shall not affect the validity of any other provision hereof.
SERVICE ESTIMATE
Customer:
City of Fayetteville, AR
Contact :
Brian Daniels
Date:
06/28/2019
Phone:
479-575-8386
Fax:
479-684-4730
Project:
Quote #: 7016772 Opp #: OP -482361
Dear Brian,
We are pleased to offer the following estimate for your review.
Automatic - Municipal Tulsa
412 N. Redbud Ave.
AUTOMATIC
Broken Arrow, OK 74012 ENGINEERING
Phone: 918-585-5703 A COGENT COMPANY
Fax: 918-585-5707
Line No Quantity Description of Unit Net Each Net Ext.
1 1.00 LIGHTNIN 83Q5 GEARBOX AND MOTOR
Serial Number - 8625435509
■ Lightning gearbox exchange with refurbished unit.
1.00 ■ GEARBOX EXCHANGE
Total
Freight estimate $300
Delivery: ...................
1 - 2 week(s) after receipt of P.O.
FOB Point: ..................
Shipping Point
Terms of Payment: ......
Upon Receipt
Quote Validity: ............
30 Days
Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed.
Quoted By: Salesrep:
Bryant Peterson Tim Hunt
bpeterson@cogentcompanies.com thunt@aei-inc.com
816-460-1635
r
6/28/19
$16,537.39
STANDARD TERMS AND CONDITIONS
Price is FOB destination and does not include any freight charges. Price does not include any applicable duties or sales tax,
use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically
stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges,
vibration isolation devices, installation, startup or testing.
If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal.
Any additional terms and conditions included in the proposal are specifically included in these terms and conditions.
Unless otherwise expressly agreed to in writing by Seller, all shipments are FOB destination at which point title also transfers.
Payment is due upon receipt of the invoice. Retainage of any invoiced amount is unacceptable unless specifically agreed to by
Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by
Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and
attorney fees incurred in collection of the past due amounts.
Payment of 'commercial transaction' invoices by credit card will be charged a fee based upon Cogent's average discount rate
for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%.
All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the
rental contract. Pricing does not include any overtime running of power equipment.
Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting
the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY
WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS
THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN
SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the
foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied
by Company. Warranty on workmanship is 12 months from delivery.
In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to
contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal
back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery.
This agreement shall be governed by the laws of the state of Arkansas. Customer further agrees that venue and jurisdiction
shall be appropriate in the county in which the customer is located. Any provisions hereof which may prove unenforceable under
any law shall not affect the validity of any other provision hereof.
Revised January 2019
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division WASTEWATER TREATMENT (730) Adjustment Number
2019 /Org2
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the replacement of the gearbox
and motor anoxic mixer used for the biological nutrient removal process at the Noland WWTP. Budgeted funds from
the Sanitary Sewer Rehabilitation project will be transferred to this project to cover the cost of this item. The budgeted
funds being transferred are for sewer rehabilitation/replacement and maintenance.
COUNCIL DATE:
LEGISTAR FILE ID#:
7/16/2019
2019-0406
612712019 2:29 PM
Budget Director Date
TYPE:
JOURNAL #:
H:\Budget Adjustments\2019_Budget\City Council\07-16-2019\2019-0406 BA Automatic Engineering 1 of 1
GLDATE:
RESOLUTION/ORDINANCE
I CHKD/POSTED:
TOTAL
- -
v.20190516
Increase / (Decrease)
Proiect.Sub#
Account Number
Expense Revenue
Project Sub.Detl AT
Account Name
5400.730.5800-5414.00
18,480 -
02069 1 EX
Plant Equipment Maintenance
5400.720.5700-5815.00
(18,480) -
02017 1 EX
Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Council\07-16-2019\2019-0406 BA Automatic Engineering 1 of 1