HomeMy WebLinkAbout162-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 162-19
File 'Number: 2019-0369
ARKANSAS MUNICIPAL EQUIPMENT, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR PETERBILT 520 SIDE LOADER
TRUCKS WITH NEW WAY ROTO PAC BODIES FROM ARKANSAS MUNICIPAL EQUIPMENT,
INC. IN THE TOTAL AMOUNT OF $1,130,820.88, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
four Peterbilt 520 side loader trucks with New Way Roto Pac Bodies from Arkansas Municipal
Equipment, Inc. in the total amount of $1,130,820.88, pursuant to a Sourcewell Cooperative Purchasing
Contract, for use by the Recycling and Trash Collection Division.
PASSED and APPROVED on 7/2/2019
Page 1
Attest:
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Sondra E. Smith, City Clerk Treas iG. , — K
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n City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
— File Number: 2019-0369
Agenda Date: 7/2/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
ARKANSAS MUNICIPAL EQUIPMENT, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR PETERBILT 520 SIDE LOADER
TRUCKS WITH NEW WAY ROTO PAC BODIES FROM ARKANSAS MUNICIPAL EQUIPMENT,
INC. IN THE TOTAL AMOUNT OF $1,130,820.88, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH
COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of four
Peterbilt 520 side loader trucks with New Way Roto Pac Bodies from Arkansas Municipal Equipment, Inc. in
the total amount of $1,130,820.88, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the
Recycling and Trash Collection Division.
City of Fayetteville, Arkansas Page 1 Printed on 7/3/2019
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2019-0369
Legistar File ID
7/2/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/12/2019
Submitted Date
Action Recommendation:
FLEET OPERATIONS (770)
Division / Department
City Council to approve the purchase of four Peterbilt 520 Side Loaders with New Way Roto Pac bodies are available
for the Sourcewell price of $279,155.22 each, along with two extra Augers for $7,100 each, for a total of
$1,130,820.88 from Arkansas Municipal Equipment of Poyen, AR for use by the Recycling and Trash Collection
Department.
Budget Impact:
9700.770.1920-5802.00 Shop
Account Number
02082.2018 & 2019
Project Number
Fund
Solid Waste Vehicles
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Project Title
$ 1,343,822.55
$ --Y 1,343,822.55
$ 1,130,820.88
$ 213,001.67
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 2, 2019
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: June 12, 2019
CITY COUNCIL MEMO
SUBJECT: Purchase of four Automated Side Loaders for Recycling & Trash Collection
RECOMMENDATION:
City Council to approve the purchase of four Peterbilt 520 Side Loaders with New Way Roto
Pac bodies are available for the Sourcewell price of $279,155.22 each, along with two extra
Augers for $7,100 each, for a total of $1,130,820.88 from Arkansas Municipal Equipment of
Poyen, AR for use by the Recycling and Trash Collection Department.
BACKGROUND:
Unit 4004 is a 2011 Peterbilt Side Load Trash Truck with 11.6/15 points that has exceeded its
life expectancy.
Unit 4005 is a 2011 Peterbilt Side Load Trash Truck with 13.2/15 points that has exceeded its
life expectancy.
Units 4010 and 4011 are 2012 Peterbilt Side Loader Trash Trucks with 15/15 points that have
met their life expectancies.
DISCUSSION:
Fleet recommends the purchase of four Peterbilt 520 Side Loaders with New Way Roto Pac
bodies are available for the Sourcewell price of $279,155.22 each, along with two extra Augers
for $7,100 each, for a total of $1,130,820.88 from Arkansas Municipal Equipment of Poyen, AR.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for these purchases.
These purchases were approved at the June 11'h Equipment Committee Meeting.
Attachments:
Arkansas Municipal Equipment Quote
Sourcewell Contract
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville will take quotes on Automated side loader and accessories listed below for Recycling and
Trash Collection division. We anticipate the purchase of four like units.
Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of
Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing
division cx 479-575-8256 for other contracts that may apply.
The City will accept quotes until lune 3, 2019, when they will be evaluated for use by the user division and
Fleet Operations for the best fit and lowest total cost of ownership. Prices shall be effective thru December
2019. We expect to have a purchase order mid-July and order will be placed. All quotes must have the
contract name and number on the price sheet {our Sourcewell ID # 341431.
These Automated Side Loaders are a replacement item. Accessories will be evaluated by use and as budget
allows.
Quotes to be returned to Sara Glenn, Fleet Operations Superintendent at the City of Fayetteville, 1525 s.
Happy Hollow Rd. Fayetteville, AR 72701 or emailed to sglenn@fayetteville-ar.gov
Quotes must include:
Purchasing Co-op name and contract number
Model numbers and pricing on Automated Side Loader and all accessories individually
Note any deviations to specifications
Deadline —June 3, 2019
Contract name; New Way
Contract # 112014-NWY
Chassis; Make / Model Peterbrilt / 520
Body; Make / Model New Way / Roto Pac 27yard
Item's # 1— 2, Complete unit $ 279,155.22 Each
Replacement Auger, Price each: $ 7,100
Calendar days from PO to delivery, 160-200 Days after receipt of PQ
1
2.
3,
422-19-4 AUTOMATED REFUSE COLLECTION TRUCK
GENERAL -
1.1 All unit(s) bid must meet or exceed the minimum requirements or they will be deemed incomplete
and will not be considered for bid award.
1.2 All specifications written are to minimums, unless otherwise noted.
1.3 Damages of $100 per day, per vehicle will be assessed by the City to cover additional costs of
running older equipment, beginning on the first day following the guaranteed delivery date and
each day thereafter until full delivery is made.
1.4 A working Demo must be provided for the Recycling & Trash Collection Department to use for a
minimum of 2 two days unless one was provided in last demo period of 2018. If major changes
have been made and you want to demo please call for setting up demonstration dates.
1.5 Primary vendor will be responsible for all warranty issues. The primary vendor is the one to whom
the check is issued.
MANUFACTURER/MODEL -
2.1 Unit(s) bid must be new and of the latest standard production model as offered for commercial
trade.
2.2 All automated arms must have been in service for at least two (2) years with a minimum of SO
working units. Please provide contacts for arms in use.
I TEM 1— DIESEL TRUCK CAB AND CHASSIS -
3.1 ENGINE:
a. X Cummins model ISL 370 HP 1250 ft lbs torque. (if not this model please include software
and three years of updates plus training cost for S techs within price of bid)
b. X Six (6) cylinder inline turbo -charged diesel with DEF system
C, X 110 VAC engine block heater w/exterior plug mounted in or near front bumper.
d. X OEM shutdown system for engine oil pressure and overheating of cooling system
equipped with a dash mounted "Engine Shutdown" light indicator.
e. X Heated fuel/water separator
f. X Frame mounted vertical exhaust with heat diffuser to direct exhaust away from cab and
bed
&X Compression type Engine Brake System
h. X Two speed, cooling fan for frequent stops
I. X Spin on Fuel, Water, Oil Filters mounted for ease of service
j. X Trash Guard over turbo charger and all exposed exhaust components to keep trash out
k. X Engine must be able to run on 20% bio fuel and maintain engine warranty.
3.2 TRANSMISSION/ DRIVETRAIN:
a. X 6 speed Allison automatic model 4500 RDS
b. X Push button gear selector
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C. X Auto neutral programming provided
d. X Heavy duty drive shaft and u -joints
e. X Over speed control connected to Transmission to cut off PTO over 30 mph
3.3 BRAKES:
a. X Air brakes w/18 cfm. compressor. Compressor air intake shall be common with engine
air intake.
b. X — Bendix AD -IS heated air dryer mounted to outside of frame
C' X Four (4) rear axle mounted spring actuated parking brakes
d. X Air disc brakes on all axles, Bendix or equal
e. X Severe service rotors for refuse applications
f. X Air tank drains to be run individually and run to driver side and installed in a bank with
petcocks for ease of Driver operation. Fleet will approve location.
3.4 STEERING:
a. X Right hand drive
b. X Hydraulic power steering
C. X Standard steering wheel
d. X Ergonomic/adjustable steering wheel position
e. X Stops adjusted for maximum steering angle
3.5 FRONT AXLE & SUSPENSION:
a. X
20,000# axle capacity rating
b. X
20,000# leaf spring suspension
C. X
Steel/iron hubs for frequent stops and heavy loads
d. X
Wide track front axle for improved turning radius
e. X
Double acting shock absorbers
3.6 REJ AXLES & SUSPENSION:
a. 46,000 lb rated suspension
b. X HaulMaxx HM460 suspension
C. X Dana, Eaton or Meritor tandem heavy wall axles with a combined rating of 46,000 lb.
d. X Steel/iron hubs for frequent stops and heavy loads
e. X Live tandem drive with power divider on front drive axle.
f. X Rear axles with Power Divider Lock controlled from cab.
9.X Ratio to provide no less than 60 mph nor more than 65 mph at governed engine rpm
3.7 GROSS VEHICLE WEIGHT RATING:
a. X 66,000 Pounds GVWR
3.8 WHEELS / TIRES:
a. X Front – (2) hub piloted bright unpolished aluminum disc wheels
b. X Front – (2) Michelin, Goodyear, /Bridgestone 315/80R 22.5 tires rated for maximum load
c. X Rear (8) hub piloted bright unpolished aluminum disc wheels
d. X Rear – (8) Goodyear, Bridgestone / Firestone, Michelin equivalent 11R x 22.5 tubeless
steel belted radials rated for maximum load.
Pape 3 of 11
3.9 ELECTRICAL SYSTEM:
a. X 12 -volt, 160 amp alternator
b. X Three (3) 12 -volt sealed maintenance free batteries 2190 CCA
C. X Battery disconnect switch located near battery box
d. X Voltmeter
e. X Engine oil pressure gauge
f. X Coolant temperature gauge
g. X Fuel level gauge
h. X M.P.H. speedometer
i. X Mileage odometer
j. X Forward facing DVR with removable SD card
k. X Intermittent windshield wipers w/electric washer pump and reservoir
i. X Self canceling turn signal switch
M, X Lighting to comply with all state and federal regulations
n. X All circuit loads shall be controlled by a 2 -post battery shut off located next to battery box
o. X Junction box located in cab for electrical accessories; two-way radio, GPS, etc.
p. X A body junction box will be located behind cab and will have the following systems:
marker lights, left and right turn signals, stop lights, backup lights, and back up horn. The
box will have stud connections.
3.10 CAB:
a. X Low entry forward tilt cab over engine
b. X Tilt cab with hydraulic and air assist
c. X Right side drive
d. X High back air suspension seat both sides
e. X Seat belts for two (2)
f. X Blue Tooth connectivity
g. X Fresh air heater and defroster
h. X Factory installed air conditioning — must maintain 20 -degree F. temperature drop to 100
degree ambient temperature.
i. X Dual sun visors
j. X Dual west coast type mirrors, heated, motorized remote adjustable, up/down in/out with
8" bolt on heated spot mirrors.
k. X Air horn right side
I. X OEM installed AM/FM Radio
MX Tinted glass
n. X Roll down windows to bottom of window frame
0.x Cab entry handle and safety step at each of the two (2) doors
3.11 FRAME:
a. X Frame rails: steel channel painted black, assembled with Huck fasteners.
b. X Successful vendor shall be responsible to coordinate chassis and body providing proper
mounting and weight distribution.
C. X 42" maximum frame height
d. X Painted steel front bumper
e. X Single tow loop fully braced to the chassis frame
f. X Successful vendor shall be responsible to coordinate chassis and body to provide best
location (except for stated mounting locations) of frame mounted tanks and accessories.
Page 4 of 11
A
3.12 FUEL TANK:
a. X Minimum Seventy (70) gallon aluminum safety tank
b. X DEF tank of sufficient size to run two tanks of fuel to one DEF or greater
C. X Frame mount, left hand perferred.
3.13 COLOR.
a. X Exterior color - White polyurethane enamel
b. X Interior color - Grey
ITEM2-AUTOMA TED SIDELOAD SOLID WASTECOLLECTIONBODYSPECIF/CATIONS
4.1 BODY CONSTRUCTION:
a. X Twenty-seven (27) cubic yard capacity of body and tailgate excluding hopper
b. X Body sides shall taper front to rear to facilitate unloading
C. X Sidewall to be 12 -gauge A 1011, 80,000 psi
d. X Floor to be 3%16" AR100100,000 psi
e. X Roof shall be 12 -gauge A-715 GR 80F high tensile steel, 80,000 psi
f. X Body shall be all welded construction and liquid tight up to 40" inside body
9.X Sides, front and rear to be reinforced for strength requirements
h. X Reinforcement design and characteristics dependent upon construction methods used,
must be certified to meet the specified compacting requirements without body distortion
i. X Entire body must be completely cleaned (ex. dirt, oil, slag, etc...) prior to priming.
j. X Body paint and color must be white urethane enamel, Minimum 2.5 mil thickness.
k. X Body will have a two (2) year complete warranty to include all switches, valves and
controls that work body
I. X Curb side ladder at hopper
MX Outside width not to exceed 96"
n. X Height above frame 110" maximum
4.2 REAR TAILGATE:
a. X Hinged above roofline, lifted and locked by double acting hydraulic cylinders
b. X Hydraulic cylinders to have flow restrictors to limit sudden decent and check valves to
keep tailgate closed
C. X Safety pin to hold lock mechanism to prevent accidental opening
d. X Hinge pins with grease fittings and hoses to be greaseable from ground
e. X P -type Neoprene seal at bottom to height of 40" shall form water tight seal
f. X Tailgate to be 12 -gauge ASTM A715 80,000 psi
9.x Tailgate shall have safety prop
h. X Manual control valve located in cab to prevent accidental activation
i. X Light and audible alarm provided to indicate when tailgate is unlocked
j. X Approved under ride guard bolted to bottom of door to be clear of refuse during
unloading.
k. X Camera mounted to rear tailgate center to work when reverse is selected.
4.3 HOPPER:
a. X Five (5) cubic yard capacity of hopper
Page 5 of 11
b. X Hopper floor X" Hardox 400 replaceable liner
C. X Hopper bottom shall be rounded X" SOW resistant steel
d. X Hopper shall have three (3) %2" X 1 l" flat Hardox guiding bars
e. X Hopper shall have a material displacement rate of seven (7) cubic yards per minute
4.4 PACKER:
a. X Packing shall be accomplished by auger system. Auger mechanism must meet all
applicable standards
b. X Speed sensor must be incorporated within the auger mechanism allowing the auger to be
automatically engaged in reverse in case of jamming
C. X Auger RPM shall be adjustable and delivered @ 30 RPM
d. X Auger maximum torque shall be 21,000 pounds feet.
e. X Must pack dry household trash at 1,000 lbs. per cubic yd.
f. X Length of auger shall be a minimum of 81"
g. X Auger mechanism to retain compacted material in body
h. X Packing cycle shall be automatically activated by trigger on the arm joystick
4.5 HYDRAULIC SYSTEM:
a. X Hydraulic system designed to operate cart lift and packer functions at idle in gear
b. X PTO driven duel piston pumps. One for body functions and one for arm functions
C. X Body function pump shall be: 10.6 gpm max @ 3700 psi @ 700 rpm
&X Arm functions pump shall be: 13.4 gpm max @ 2000 psi @ 700 rpm
e. X Reservoir capacity 50 gallons, frame mounted with magnetic drain plug
f. X Reservoir shall have easily visible sight gauge for oil level and temperature
g. X Shut off valve on suction line and check valve on return to service system without
draining
h. X 100 mesh stainless steel suction line strainer, rated @ 100 gpm
i. X In tank return filter rating of 7 micron, rated @ 100 gpm
j. X All hoses shall be double wire braid appropriately rated for operating pressure
k. X High flex hoses to be used at hinge points
I. X All tubing and hoses shall be securely clamped to prevent vibration, abrasion, and
snagging.
M. X System shall be capable of continuous operation at 100 F. degrees ambient temperature,
without external coolers
n. X Quick disconnect hydraulic test ports shall be installed, (include one test gauge per truck)
o. X All cylinder rods shall be chrome plated or nitrated
p. X All cylinders shall have a three (3) year warranty
q. X Transmission driven Hot Shift PTO and pumps, must be supported with brace to rear of
pumps
r. X Hydraulic control assemblies must be located so that at no time or load conditions it
becomes necessary to remove load to service these components
S, X Must have protective cover on pack manifold
4.6 BODY LIFT:
a. X Dumping to be accomplished by raising body, full eject bodies are not acceptable
b, X Hydraulic lift system must have dual body lift cylinders to lift fully loaded body
C. X Three (3) stage telescopic cylinders with 77" stroke
d. X Body shall be securely mounted with a pivot hinge at rear of chassis frame. Guides shall
Page 6 of 11
be provided at front of body to securely align body to chassis frame.
e. X Safety stands with locking device for servicing under the body
f. X Body dump angle shall be such that all refuse in body will be removed without sticking or
bridging. Body dump angle of 45 degrees
g. X Hump and rear door controls to be mounted in cab.
h. X —Control pane must be interlocked with manual override to prevent accidental opening
i. X Light and audible alarm to indicate when body is raised
4.7 LUBRICATION
a. X All body hinges, cylinder rod ends, cylinder base trunnions, and pivot points shall be
supplied with grease fittings.
b. X Each high grease point shall be fitted with individual ground level fitting and steel or
reinforced flexible lines. Group fitting mount location wherever practical.
o Tailgate hinge pins
o Tailgate lift cylinder bases
4.8 LIFT ARM & GRIPPER:
a. X Arm and gripper to be hydraulically operated and controlled by joystick in cab
b. X Joystick shall be conveniently located to the left of the operator
C. X Ergonomically designed patted armrest shall be provided to support the operators arm
d. X Auxiliary controls located by driver's seat for operation from ground level
e. X Lock valve integrated in the inner boom cylinder to prevent any movement without
action of joystick or auxiliary controls
f. X Lifting capacity, 500 lbs at any point to which the arm is extended (Bidder shall provide
X certification of this capability with bid)
g. Horizontal reach shall be 144" from retracted to fully extended position
h. X Maximum arm cycle time for grip, lift, dump, lower and release: 8 seconds at engine idle
i. X Lifting and gripping shall be a rack and pinion mechanism for a constant speed
j. X Container shall be tilted a minimum of 45 degrees past horizontal to ensure clean
dumping
k. X Arm shall be capable of handling carts from 32 to 110 gallons
I. X Lifting mechanism mounted between cab and body to chassis frame
m. X Arm shall be capable of handling carts placed 24" above or below roadway surface.
n. X Grab clamp shall be spring steel (3/8 X 4") with 5/8" X 4" 3 ply nylon belt incorporated
to the gripers
a. X Minimal gripping force of 1,800 psi to be applied to container to provide retention and
also for limiting the radial force applied to prevent container damage
P. X Grab clamp shall be operated by a single hydraulic cylinder
q. X Grab clamp shall be fitted with a spill shield
r. X Arm shall be a self-contained assembly that can be unbolted and interchanged or
replaced with minimal number of bolts and hydraulic fittings
4.9 CONTROLS
a. X Controls shall be mounted in a console readily accessible to operator
b. X Arm and gripper to be controlled by joystick in cab
C. X Joystick shall be conveniently located to the left of the operator
d. X Ergonomically designed, padded armrest shall be provided to support operators arm
e. X Auxiliary controls located by driver's seat for arm and gripper operation from ground
Page 7 of 11
level
f. X Bed lift and tailgate shall be operated by switches located in control console
g. X Packer controls shall consist of automatic, start, retract, and emergency stop
h. X Large red emergency stop button shall immediately stop hydraulic system at any time
i. X Indicator light in console shall warn of emergency stop activation
j. X Selectable auto pack function shall activate packer each time the cart dump is activated.
k. X Tailgate lift shall be activated from the control console. Safety lock shall prevent
accidental activation.
I. X Audible alarm and console mounted warning light will indicate tailgate is open and/or
unlocked
M. X Audible alarm and console mounted warning light will indicate bed not fully seated down
4.10 BODY ELECTRICAL:
a. X Lighting shall comply with requirements of FMVSS#108.
b. X Two (2) red 4.0" LED brake/marker lights, two (2) red 4.0" LED turn/marker lights and two
(2) 4,0" clear LED flood lamp reverse lights shall be rubber grommet integrated into the
lower rear of the body tailgate
C. X Two (2) red 4.0" LED brake/marker lights, two (2) amber 4.0" LED turn/marker lights, and
five (S) red LED marker lights shall be rubber grommet integrated into the top rear of the
body tailgate
d. X Rubber grommet mounted LED side marker lights.
e. X Rubber grommet mounted LED turn signal mounted low near middle of body.
f. X All wiring shall be in protective conduit or loom.
g.. X All wiring connections shall have permanent waterproof connectors. "Scotch -Lock" or
other non -water tight connectors are unacceptable.
h. X 80 dba backup alarm
i. X One amber strobe light mounted at center portion of tailgate bustle, operated by dash
mounted rocker switch.
j. X LED work light mounted to illuminate hopper with individual toggle switch.
k. X LED work light mounted to illuminate cart lift with individual toggle switch,
1. X 6.8" diagonal Safety Vision SV500 or approved equal 4 picture color monitor
M. X Rear mounted camera (SV -620 or equal) shall provide clear view to rear of truck when
backing.
n. X Hopper mounted camera (SV -620 or equal) shall provide clear view of hopper and cart in
X dump position.
o. Side body mounted camera (SV — 620 or equal) to show container at curb
P. X Left side, mirror mounted camera to view traffic.
4.11 ACCESSORIES:
a. X Tool box mounted left side underbody: 18" h. x 18" d. x 24" I. aluminum diamond plate
with vertical hinge, waterproof gaskets and drip rails, twist "T" or "D" handle latch.
b. X Mounting brackets for one long handle square point shovel and one long handle push
broom
C. X One (1) heavy duty fire extinguisher bracket and 10 Ib ABC fire extinguisher to be frame
X mounted next to tool box
d. Mud guards at front of forward tandem axle.
e. X Mud flaps in rear of the tandem axles (No logos).
f. X All grease points must be accessible from ground level
Page 8 of 11
g._X _ Deflector shield to protect wiring at tailgate hinge point
h. X Hopper work light
i. X Air hose connection with flex hose & OSHA approved blower located in cab to aid in
cleaning
j. NA Please list and price as an option any hybrid drive/or operation system that could be an
option for the City of Fayetteville to consider. This will not be considered in the award of
bid.
4.12 COLOR:
a, X Exterior color— White polyurethane enamel
5. WARRANTY-
5.1Onclard
No Cab and chassis will be warranted for 3 years/150,000 miles or the manufacturer's
warranty, whichever isrg eater.
5. Yes No Engine, drive train and axles will be warranted for 5 years/200,000 miles or the
nufacturer's standard warranty, whichever is greater.
5.3Yes No Engine to include injectors, turbo, DEF system and drive axles shall be warranted for 5
e years/ 200,000 miles or the manufacturer's standard warranty, whichever isrg eater.
5. Yes No Allison transmission shall be warranted for five (5) years
5(5:: DYeso Refuse Body, Accessories, Paint and Installation will be warranted for 2 years or the
manufacturer's standard warranty, whichever isrg eater.
S. Yes '' o Hydraulic Pump, hydraulic cylinders and valves shall be warranted for three (3) years.
Successful vendor shall maintain one of each cylinder in stock at City of Fayetteville and authorize
the City to perform warranty exchange with reimbursement of reasonable shop labor costs.
5.7 Yes o Warranty shall include all parts, labor, and transportation to the location of the warranty
administrator.
S.8 Yes o Successful vendor shall be responsible for warranty administration of entire unit.
5.9 Each unit shall be delivered with the following warranty documents which shall be placed into
effect upon the first day unit is placed into service:
a. X Manufacturer's warranty which shall be honored at any local manufacturer -authorized
dealership.
b. X Manufacturer's warranty shall be provided for each supplemental unit mounted on and
delivered with each primary unit.
.X Enter a yes or no on each warranty line (51-5.6). Do Not supply warranty papers for us to
interpret whether you meet or not! if a simple yes or no is not chosen, your bid will be
disqualified as incomplete.
6. STANDARDS -
Page 9 of 11
6.1 Each unit shall meet or exceed the following applicable standards.
a. X Environmental Protection Agency's Exhaust Emission Standards (EPA).
b. X Occupational Safety and Health Administration Standards (OSHA).
C. X Arkansas State Highway Commission Regulations regarding vehicle markings, lighting and
reflectors
7. DELIVERY/DOCUMENTATION-
7.1 All units are to be delivered F.O.B. to the City's Fleet Operations facility, located at 1525 S. Happy
Hollow Road, Fayetteville, Arkansas 72701, for compliance review and final acceptance
7.2 Delivery shall include the following documents as a minimum:
a. X Manufacturer's Certificate of Origin
b. X Odometer statement
C. X Dealer invoice
d. X A complete list with part numbers of all service filters and other regular preventive
maintenance supplies.
7.3 Units must be fully assembled, serviced, and ready for operation as delivered.
8. MANUALS -
8.1 The successful bidder agrees to furnish one (1) set each of the following list of manuals:
a. X Operator's Manual (1 file copy plusone (1) copy for each machine purchased)
b. X Service Manual (Paper, CD, or DVD format)
c. X Parts Manual (Paper, CD, or DVD format)
8.2 Payments) may be held until all manuals and certifications are delivered to the City of Fayetteville
Fleet Operations Division.
9. TRAINING -
9.1 Training quoted below shall be arranged through Fleet Operations for both, operators and technicians,
by a qualified instructor at a location designated and provided by the City.
a. X Operator Training (REQUIRED) - This training shall include proper operating techniques
and daily maintenance including lubrication, inspection of fluid checks and adjustments.
This training shall be designed to instruct qualified vehicle operators.
b. X Maintenance Training (REQUIRED) - This training shall be designed to instruct qualified
mechanics in techniques and procedures that are needed to understand the repair and
maintenance of new unit model supplied. The factory shall provide 8 hours of training to
the City of Fayetteville techs in a class room and shop environment.
10. SUPPORT SERVICES -
10.1 Repair Parts Inventory - stock of standard repair parts for units bid must be available to the City of
Fayetteville within twenty-four (24) hours of part(s) requested. Parts inventory availability will be
Page 10 of 11
considered in the purchasing decision.
10.2 Maintenance Service - Fully trained maintenance personnel shall be available for service within
twenty-four (24) hours of repair requests. This shall include warranty service. Availability of
maintenance personnel and facilities will be considered in the purchasing decision. Name and
address of authorized repair facility for body and chassis must be included with bid. A fee of 100.00
per day can be accessed if a Warranty repair is not completed within (3) three days upon
notification of a warranty repair being needed. V r 3
10.3 Body Warranty repairs will be performed by a fully trained dealer. The City of Fayetteville wishes to
become the Warranty Dealer for the repairs and will work out terms with Manufacturer before bid
is awarded. YDS
The vehicle and body that is bid must be available if requested for a (3) day Demo by the City of
Fayetteville.
1!
7 f .�.
Page 11 of 11
New Way Contract #112014-NVVY
Quote for: City of FayettevilleArJomse
1500Happy Hollow Ln
Fayetteville, AR 72701
Dealer: Arkansas Municipal
Date.- 2/4/2019
Sourcewe|| PNember#�
Dealer must receive copy of P0
You may, inaddition, send acopy ofPOto:
New Way Trucks
P.O.Box 33G
Scranton, |/\51462
umhaseOrder # Date
27 yd Dump
STD
Hot Shift PTO, Tandem Vane
1
RP2
(2) Halogen Work Lights
$391.87
STD
RP3
Integrated Strobe Light Pack -age System - 2 round lights mounted upper
.
RP4
Integrated Strobe Light Package System - 2 round . lights mounted lower
$518.75
RP8
Zone Defense Triple Camera/Flat Split Screen Color 7.0"
$2,419,80
STID
Acrylic Urethane,, Enamel (White to match chassis) - Body
STD
Arm Control Joystick on Counsel
1
RP1 1
Arm Controls Rocker Switches Under Seat
$884.02
1
Fender extension
$566.13
1
Camera.sysyem with dvr to record
$2,000.00
1
Can counter
$311.23
Grease zerks on tailgate and body hoist Cylinder
$311.23
Chassis to include 5yr Allison and disc brakes
Optional Spare Auger $7,100( NET) $7,100
MTFIreight
Freight! - Ginove to New Way
$4,000,
Chassis To - istributor
137,349.00
$1,000.00
iscount
-$2,01100
otal Cost Per Sourcewell Contract
$279,15522
umhaseOrder # Date
City of Fayetteville will take quotes on Automated side loader and accessories listed below for Recycling and
Trash Collection division. We anticipate the purchase of four like units.
Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of
Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing
division @ 479-575-8256 for other contracts that may apply.
The City will accept quotes until June 3, 2019, when they will be evaluated for use by the user division and
Fleet Operations for the best fit and lowest total cost of ownership. Prices shall be effective thru December
2019. We expect to have a purchase order mid-July and order will be placed. All quotes must have the
contract name and number on the price sheet {our Sourcewell ID # 341431.
These Automated Side Loaders are a replacement item. Accessories will be evaluated by use and as budget
allows.
Quotes to be returned to Sara Glenn, Fleet Operations Superintendent at the City of Fayetteville, 1525 s.
Happy Hollow Rd. Fayetteville, AR 72701 or emailed to sgienn@favetteville-ar.gov
Quotes must include:
Purchasing Co-op name and contract number
Model numbers and pricing on Automated Side Loader and all accessories individually
Note any deviations to specifications
Deadline —June 3, 2019
Contract name; New Way
Contract # 112014-NWY
Chassis; Make / Model Peterbrilt / 520
Body; Make / Model New Way / Roto Pac 27yard
Item's # 1— 2, Complete unit $ 279,155.22 Each
Replacement Auger, Price each: $ 7.100
Calendar days from PO to delivery, 160-200 Days after receipt of PO
Page 1 of 11
422-19-4 AUTOMATED REFUSE COLLECTION TRUCK
1. GENERAL -
1.1 All unit(s) bid must meet or exceed the minimum requirements or they will be deemed incomplete
and will not be considered for bid award.
1.2 All specifications written are to minimums, unless otherwise noted.
1.3 Damages of $100 per day, per vehicle will be assessed by the City to cover additional costs of
running older equipment, beginning on the first day following the guaranteed delivery date and
each day thereafter until full delivery is made.
1.4 A working Demo must be provided for the Recycling & Trash Collection Department to use for a
minimum of 2 two days unless one was provided in last demo period of 2018. If major changes
have been made and you want to demo please call for setting up demonstration dates.
1.5 Primary vendor will be responsible for all warranty issues. The primary vendor is the one to whom
the check is issued.
2. MANUFACTURERJMODEL -
2.1 Unit(s) bid must be new and of the latest standard production model as offered for commercial
trade.
2.2 All automated arms must have been in service for at least two (2) years with a minimum of 50
working units. Please provide contacts for arms in use.
3. 1 TEM 1— DIESEL TRUCK CAB ANL? CHASSIS -
3.1 ENGINE:
a. X Cummins model ISI.370 HP 1250 ft lbs torque. (if not this model please include software
and three years of updates plus training cost for 5 techs within price of bid)
b. X Six (6) cylinder inline turbo -charged diesel with DEF system
C. X 110 VAC engine block heater w/exterior plug mounted in or near front bumper.
d. X OEM shutdown system for engine oil pressure and overheating of cooling system
equipped with a dash mounted "Engine Shutdown" light indicator.
e. X Heated fuel/water separator
f. X Frame mounted vertical exhaust with heat diffuser to direct exhaust away from cab and
bed
g. X Compression type Engine Brake System
h. X Two speed, cooling fan for frequent stops
Spin on Fuel, Water, Oil Filters mounted for ease of service
j. X Trash Guard over turbo charger and all exposed exhaust components to keep trash out
k. X Engine must be able to run on 20°x, bio fuel and maintain engine warranty.
3.2 TRANSMISSION / DRIVETRAIN:
a. X 6 speed Allison automatic model 4500 RDS
b. X Push button gear selector
Page 2 of 11
C. X Auto neutral programming provided
d. X Heavy duty drive shaft and u -joints
e. X Over speed control connected to Transmission to cut off PTO over 30 mph
3.3 BRAKES:
a. X Air brakes w/18 cfm. compressor. Compressor air intake shall be common with engine
air intake.
b. X __ Bendix AD -IS heated air dryer mounted to outside of frame
C' X Four (4) rear axle mounted spring actuated parking brakes
d. X Air disc brakes on all axles, Bendix or equal
e. X Severe service rotors for refuse applications
f. X Air tank drains to be run individually and run to driver side and installed in a bank with
petcocks for ease of Driver operation. Fleet will approve location.
3.4 STEERING:
a. X
Right hand drive
b. X
Hydraulic power steering
C. X
Standard steering wheel
d. X
Ergonomic/adjustable steering wheel position
e. X
Stops adjusted for maximum steering angle
3.5 FRONT AXLE & SUSPENSION:
a. X
20,000# axle capacity rating
b. X
20,000# leaf spring suspension
C. X
Steel/iron hubs for frequent stops and heavy loads
d. X
Wide track front axle for improved turning radius
e. X
Double acting shock absorbers
3.6 REJ AXLES & SUSPENSION:
a. 46,000 lb rated suspension
b. X HaulMaxx HM460 suspension
C. X Dana, Eaton or Meritor tandem heavy wall axles with a combined rating of 46,000 Ib.
d. X Steel/iron hubs for frequent stops and heavy loads
e. X Live tandem drive with power divider on front drive axle.
f. X Rear axles with Power Divider Lock controlled from cab.
g. X Ratio to provide no less than 60 mph nor more than 65 mph at governed engine rpm
3.7 GROSS VEHICLE WEIGHT RATING:
a. X 66,000 Pounds GVWR
3.8 WHEELS / TIRES:
a. X Front — (2) hub piloted bright unpolished aluminum disc wheels
b. X Front — (2) Michelin, Goodyear, /Bridgestone 315/80R 22.5 tires rated for maximum load
C. X Rear (8) hub piloted bright unpolished aluminum disc wheels
d. X Rear — (8) Goodyear, Bridgestone / Firestone, Michelin equivalent 11R x 22.5 tubeless
steel belted radials rated for maximum load.
Paae 3 of 11
3.9 ELECTRICAL SYSTEM:
a. X 12 -volt, 160 amp alternator
b. X Three (3) 12 -volt sealed maintenance free batteries 2190 CCA
C. X Battery disconnect switch located near battery box
d, X Voltmeter
e. X Engine oil pressure gauge
f. X Coolant temperature gauge
g. X Fuel level gauge
h. X M.P.N. speedometer
i. X Mileage odometer
j. X Forward facing DVR with removable SD card
1<.X Intermittent windshield wipers w/electric washer pump and reservoir
I. X Self canceling turn signal switch
M, X Lighting to comply with all state and federal regulations
n. X All circuit loads shall be controlled by a 2 -post battery shut off located next to battery box
o. X Junction box located in cab for electrical accessories; two-way radio, GPS, etc.
p. X A body junction box will be located behind cab and will have the following systems:
marker lights, left and right turn signals, stop lights, backup lights, and back up horn. The
box will have stud connections.
3.10 CAB:
a. X Low entry forward tilt cab over engine
b. X Tilt cab with hydraulic and air assist
C. X Right side drive
d. X High back air suspension seat both sides
e. X Seat belts for two (2)
f. X Blue Tooth connectivity
g. X Fresh air heater and defroster
h. X Factory installed air conditioning — must maintain 20 -degree F. temperature drop to 100
degree ambient temperature.
i. X Dual sun visors
j. X Dual west coast type mirrors, heated, motorized remote adjustable, up/down in/out with
8" bolt on heated spot mirrors.
k. X Air horn right side
1. X OEM installed AM/FM Radio
m: X Tinted glass
n. X Roll down windows to bottom of window frame
o. X Cab entry handle and safety step at each of the two (2) doors
3.11 FRAME:
a. X Frame rails: steel channel painted black, assembled with Huck fasteners.
b. X Successful vendor shall be responsible to coordinate chassis and body providing proper
mounting and weight distribution.
C. X 42" maximum frame height
d, X Painted steel front bumper
e. X Single tow loop fully braced to the chassis frame
f. X Successful vendor shall be responsible to coordinate chassis and body to provide best
location (except for stated mounting locations) of frame mounted tanks and accessories.
Page 4 of 11
0
3.12 FUEL TANK:
a. X Minimum Seventy (70) gallon aluminum safety tank
b. X DEF tank of sufficient size to run two tanks of fuel to one DEF or greater
C. X Frame mount, left hand perferred.
3.13 COLOR:
a. X _ Exterior color— White polyurethane enamel
b. X Interior color - Grey
ITEM 2 AUTOMATED S/DE LOAD SOLID WASTE COLLECTION BODYSPECIFICATIONS
4.1 BODY CONSTRUCTION:
a. X Twenty-seven (27) cubic yard capacity of body and tailgate excluding hopper
b. X Body sides shall taper front to rear to facilitate unloading
C. X Sidewall to be 12 -gauge A 1011, 80,000 psi
d. X Floor to be 3%16" AR100100,000 psi
e. X Roof shall be 12 -gauge A-715 GR 80F high tensile steel, 80,000 psi
f. X Body shall be all welded construction and liquid tight up to 40" inside body
g. X Sides, front and rear to be reinforced for strength requirements
h. X Reinforcement design and characteristics dependent upon construction methods used,
must be certified to meet the specified compacting requirements without body distortion
I, X Entire body must be completely cleaned (ex. dirt, oil, slag, etc...) prior to priming.
j. X Body paint and color must be white urethane enamel. Minimum 2.5 mil thickness.
k. X Body will have a two (2) year complete warranty to include all switches, valves and
controls that work body
I. X Curb side ladder at hopper
M. X Outside width not to exceed 96"
n. X Height above frame 110" maximum
4.2 REAR TAILGATE:
a. X Hinged above roofline, lifted and locked by double acting hydraulic cylinders
b. X Hydraulic cylinders to have flow restrictors to limit sudden decent and check valves to
keep tailgate closed
C. X Safety pin to hold lock mechanism to prevent accidental opening
d. X Hinge pins with grease fittings and hoses to be greaseable from ground
e. X P -type Neoprene seal at bottom to height of 40" shall form water tight seal
f. X Tailgate to be 12 -gauge ASTM A715 80,000 psi
91X Tailgate shall have safety prop
h. X Manual control valve located in cab to prevent accidental activation
i. X Light and audible alarm provided to indicate when tailgate is unlocked
j. X Approved under ride guard bolted to bottom of door to be clear of refuse during
unloading.
k. X Camera mounted to rear tailgate center to work when reverse is selected.
4.3 HOPPER:
a. X Five (5) cubic yard capacity of hopper
Page 5 of 11
4A
4.5
4.6
b. X Hopper floor X" Hardox 400 replaceable liner
C. X Hopper bottom shall be rounded !" SOW resistant steel
d. X _ Hopper shall have three (3) %" X 1 f" flat Hardox guiding bars
e. X A Hopper shall have a material displacement rate of seven (7) cubic yards per minute
PACKER:
a. X— Packing shall be accomplished by auger system. Auger mechanism must meet all
applicable standards
b. X Speed sensor must be incorporated within the auger mechanism allowing the auger to be
automatically engaged in reverse in case of jamming
C. X Auger RPM shall be adjustable and delivered @ 30 RPM
d. X Auger maximum torque shall be 21,000 pounds feet.
e. X Must pack dry household trash at 1,000 lbs. per cubic yd.
f. X Length of auger shall be a minimum of 81"
g. X Auger mechanism to retain compacted material in body
h. X Packing cycle shall be automatically activated by trigger on the arm joystick
HYDRAULIC SYSTEM:
a. X Hydraulic system designed to operate cart lift and packer functions at idle in gear
b. X PTO driven duel piston pumps. One for body functions and one for arm functions
C. X Body function pump shall be: 10.6 gpm max @ 3700 psi @ 700 rpm
d. X Arm functions pump shall be: 13.4 gpm max @ 2000 psi @ 700 rpm
e. X Reservoir capacity SO gallons, frame mounted with magnetic drain plug
f. X Reservoir shall have easily visible sight gauge for oil level and temperature
g. X Shut off valve on suction line and check valve on return to service system without
draining
h. X 100 mesh stainless steel suction line strainer, rated @ 100 gpm
i, X In tank return filter rating of 7 micron, rated @ 100 gpm
j. X All hoses shall be double wire braid appropriately rated for operating pressure
k. X High flex hoses to be used at hinge points
I. X All tubing and hoses shall be securely clamped to prevent vibration, abrasion, and
snagging.
M, X System shall be capable of continuous operation at 100 F. degrees ambient temperature,
without external coolers
n. X Quick disconnect hydraulic test ports shall be installed, (include one test gauge per truck)
o. X All cylinder rods shall be chrome plated or nitrated
P. X All cylinders shall have a three (3) year warranty
q. X Transmission driven Hot Shift PTO and pumps, must be supported with brace to rear of
pumps
r. X Hydraulic control assemblies must be located so that at no time or load conditions it
becomes necessary to remove load to service these components
S. X Must have protective cover on pack manifold
BODY LIFT:
a. X Dumping to be accomplished by raising body, full eject bodies are not acceptable
b. X Hydraulic lift system must have dual body lift cylinders to lift fully loaded body
C. X Three (3) stage telescopic cylinders with 77" stroke
d. X Body shall be securely mounted with a pivot hinge at rear of chassis frame. Guides shall
Page 6 of 11
be provided at front of body to securely align body to chassis frame.
e. X Safety stands with locking device for servicing under the body
f. X Body dump angle shall be such that all refuse in body will be removed without sticking or
bridging. Body dump angle of 45 degrees
g. X Dump and rear door controls to be mounted in cab.
h. X Control pane must be interlocked with manual override to prevent accidental opening
i. X Light and audible alarm to indicate when body is raised
4.7 LUBRICATION
a. X All body hinges, cylinder rod ends, cylinder base trunnions, and pivot points shall be
supplied with grease fittings.
b. X Each high grease point shall be fitted with individual ground level fitting and steel or
reinforced flexible lines. Group fitting mount location wherever practical.
o Tailgate hinge pins
o Tailgate lift cylinder bases
4.8 LIFT ARM & GRIPPER:
a. X Arm and gripper to be hydraulically operated and controlled by joystick in cab
b. X Joystick shall be conveniently located to the left of the operator
C, X Ergonomically designed patted armrest shall be provided to support the operators arm
d. X Auxiliary controls located by driver's seat for operation from ground level
e. X Lock valve integrated in the inner boom cylinder to prevent any movement without
action of joystick or auxiliary controls
f. X Lifting capacity, 500 lbs at any point to which the arm is extended (Bidder shall provide
X certification of this capability with bid)
g. Horizontal reach shall be 144" from retracted to fully extended position
h. X Maximum arm cycle time for grip, lift, dump, lower and release: 8 seconds at engine idle
i, X Lifting and gripping shall be a rack and pinion mechanism for a constant speed
j, X Container shall be tilted a minimum of 45 degrees past horizontal to ensure clean
dumping
k. X Arm shall be capable of handling carts from 32 to 110 gallons
I. X Lifting mechanism mounted between cab and body to chassis frame
m. X Arm shall be capable of handling carts placed 24" above or below roadway surface.
n. X Grab clamp shall be spring steel (3/8 X 4") with 5/8" X 4" — 3 ply nylon belt incorporated
to the gripers
o. X Minimal gripping force of 1,800 psi to be applied to container to provide retention and
also for limiting the radial force applied to prevent container damage
P. X Grab clamp shall be operated by a single hydraulic cylinder
q. X Grab clamp shall be fitted with a spill shield
r. X Arm shall be a self-contained assembly that can be unbolted and interchanged or
replaced with minimal number of bolts and hydraulic fittings
4.9 CONTROLS
a. X Controls shall be mounted in a console readily accessible to operator
b. X Arm and gripper to be controlled by joystick in cab
C. X Joystick shall be conveniently located to the left of the operator
d. X Ergonomically designed, padded armrest shall be provided to support operators arm
e. X Auxiliary controls located by driver's seat for arm and gripper operation from ground
Page 7 of 11
level
f. X Bed lift and tailgate shall be operated by switches located in control console
g. X Packer controls shall consist of automatic, start, retract, and emergency stop
h. X Large red emergency stop button shall immediately stop hydraulic system at any time
i. X Indicator light in console shall warn of emergency stop activation
j. X Selectable auto pack function shall activate packer each time the cart dump is activated.
k. X Tailgate lift shall be activated from the control console. Safety lock shall prevent
accidental activation.
I. X Audible alarm and console mounted warning light will indicate tailgate is open and/or
unlocked
M. X Audible alarm and console mounted warning light will indicate bed not fully seated down
4.10 BODY ELECTRICAL:
a. X Lighting shall comply with requirements of FMVSS#108.
b. X Two (2) red 4.0" LED brake/marker lights, two (2) red 4.0" LED turn/marker lights and two
(2) 4.0" clear LED flood lamp reverse lights shall be rubber grommet integrated into the
lower rear of the body tailgate
C. X Two (2) red 4.0" LED brake/marker lights, two (2) amber 4.0" LED turn/marker lights, and
five (5) red LED marker lights shall be rubber grommet integrated into the top rear of the
body tailgate
d. X Rubber grommet mounted LED side marker lights.
e. X Rubber grommet mounted LED turn signal mounted low near middle of body.
f,X All wiring shall be in protective conduit or loom.
g. X All wiring connections shall have permanent waterproof connectors. "Scotch -Lock" or
other non -water tight connectors are unacceptable.
h. X 80 dba backup alarm
i. X One amber strobe light mounted at center portion of tailgate bustle, operated by dash
mounted rocker switch,
j. X LED work light mounted to illuminate hopper with individual toggle switch.
k. X LED work light mounted to illuminate cart lift with individual toggle switch,
I. X 6.8" diagonal Safety Vision SV500 or approved equal 4 picture color monitor
M. X Rear mounted camera (SV -620 or equal) shall provide clear view to rear of truck when
backing.
n. X Hopper mounted camera (SV -620 or equal) shall provide clear view of hopper and cart in
X dump position.
o. Side body mounted camera (SV — 620 or equal) to show container at curb
p. X Left side, mirror mounted camera to view traffic.
4.11 ACCESSORIES:
a. X Tool box mounted left side underbody: 18" h. x 18" d. x 24" I. aluminum diamond plate
with vertical hinge, waterproof gaskets and drip rails, twist "T" or "D" handle latch.
b. X Mounting brackets for one long handle square point shovel and one long handle push
broom
C. X One (1) heavy duty fire extinguisher bracket and 10 Ib ABC fire extinguisher to be frame
X mounted next to tool box
d. Mud guards at front of forward tandem axle.
e. X Mud flaps in rear of the tandem axles (No logos).
f. X All grease points must be accessible from ground level
Page 8 of 11
g. X Deflector shield to protect wiring at tailgate hinge point
h. X Hopper work light
i. X Air hose connection with flex hose & OSHA approved blower located in cab to aid in
cleaning
j. NA Please list and price as an option any hybrid drive/or operation system that could be an
option for the City of Fayetteville to consider. This will not be considered in the award of
bid.
4.12 COLOR:
a. X Exterior color — White polyurethane enamel
5. WARRANTY-
1Yes No Cab and chassis will be warranted for 3 years/150,000 miles or the manufacturer's
ndard warranty, whichever is r eater.
5. Yes No Engine, drive train and axles will be warranted for 5 years/200,000 miles or the
nufacturer's standard warranty, whichever is greater.
5.3(Fe
No Engine to include injectors, turbo, DEF system and drive axles shall be warranted for 5
years/ 200,000 miles or the manufacturer's standard warranty, whichever is greater.
5X Yes No Allison transmission shall be warranted for five (5) years
55 Yes o Refuse Body, Accessories, Paint and Installation will be warranted for 2 years or the
CDmanufacturer's standard warranty, whichever isrg eater.
5.6(�Ye-
o Hydraulic Pump, hydraulic cylinders and valves shall be warranted for three (3 ) years.
Successful vendor shall maintain one of each cylinder in stock at City of Fayetteville and authorize
the City to perform warranty exchange with reimbursement of reasonable shop labor costs.
5.7 �Yeso Warranty shall include all parts, labor, and transportation to the location of the warranty
administrator.
5.8 Yes o Successful vendor shall be responsible for warranty administration of entire unit.
5.9 Each unit shall be delivered with the following warranty documents which shall be placed into
effect upon the first day unit is placed into service:
a. X Manufacturer's warranty which shall be honored at any local manufacturer -authorized
X dealership.
b. Manufacturer's warranty shall be provided for each supplemental unit mounted on and
delivered with each primary unit.
c.,X Enter a yes or no or, each warranty line (5.:11-5.3). Do Not supply warranty papers for us to
interpret whether you rneet or not! if a simple yes or no is not chosen, your Enid will be
disqualified as incomplete.
S. 5TANDA RD5 -
Page 9 of 11
6.1 Each unit shall meet or exceed the following applicable standards.
a. X Environmental Protection Agency's Exhaust Emission Standards (EPA).
b.-X Occupational Safety and Health Administration Standards (OSHA).
c.i_ Arkansas State Highway Commission Regulations regarding vehicle markings, lighting and
reflectors
7. DELIVERY/DOWMENTATION-
7.1 All units are to be delivered F.O.B. to the City's Fleet Operations facility, located at 1525 S. Happy
Hollow Road, Fayetteville, Arkansas 72701, for compliance review and final acceptance
7.2 Delivery shall include the following documents as a minimum:
a. X Manufacturer's Certificate of Origin
b. X Odometer statement
C. X Dealer invoice
d. X A complete list with part numbers of all service filters and other regular preventive
maintenance supplies.
7.3 Units must be fully assembled, serviced, and ready for operation as delivered.
8. MANUALS -
8.1 The successful bidder agrees to furnish one (1) set each of the following list of manuals:
a. X Operator's Manual (1 file copy ptusone (1) copy for each machine purchased)
b. X Service Manual (Paper, CD, or DVD format)
C. X Parts Manual (Paper, CD, or DVD format)
8.2 Payment(s) may be held until all manuals and certifications are delivered to the City of Fayetteville
Fleet Operations Division.
9. TRAINING -
9.1 Training quoted below shall be arranged through Fleet Operations for both, operators and technicians,
by a qualified instructor at a location designated and provided by the City.
a. X Operator Training (REQUIRED) - This training shall include proper operating techniques
and daily maintenance including lubrication, inspection of fluid checks and adjustments.
This training shall be designed to instruct qualified vehicle operators.
b. X Maintenance Training (REQUIRED) - This training shall be designed to instruct qualified
mechanics in techniques and procedures that are needed to understand the repair and
maintenance of new unit model supplied. The factory shall provide 8 hours of training to
the City of Fayetteville techs in a class room and shop environment.
10. SUPPORT SERVICES -
10.1 Repair Parts Inventory - stock of standard repair parts for units bid must be available to the City of
Fayetteville within twenty-four (24) hours of part(s) requested. Parts inventory availability will be
Page 10 of 11
considered in the purchasing decision.
10.2 Maintenance Service - Fully trained maintenance personnel shall be available for service within
twenty-four (24) hours of repair requests. This shall include warranty service. Availability of
maintenance personnel and facilities will be considered in the purchasing decision. Name and
address of authorized repair facility for body and chassis must be included with bid. A fee of 100.00
per day can be accessed if a Warranty repair is not completed within (3) three days upon
notification of a warranty repair being needed. 11x3
10.3 Body..Warranty repairs will be performed by a fully trained dealer, The City of Fayetteville wishes to
become the Warranty Dealer for the repairs and will work out terms with Manufacturer before bid
is awarded. -
The vehicle and body that is bid must be available if requested for a (3) day Demo by the City of
Fayetteville.
Yes
Page 11 of 11
New Way Contract #112O14-NVVY
Quote for: City ofFayetteville Ar -Jesse
1560Happy Hollow Ln
Fayetteville, AR 72701
Dealer.- Arkansas Municipal
Date: 2/4/2019
Dealermust receive copy ofPO
You may, inaddition, send acopy nfP(]to:
New Way Trucks
P.O Box 336
Scranton, |A51482
Purchase Order# Date
27 yd Dump
$130,116.76
STD
Hot Shift PTO, Tandem Vane
1
RP1
Halogen Back-up Lights on Tailgate (2)
$539.2f
1
RP2
(2) Halogen Work Lights
$391.87
STD
RP3
Integrated Strobe.,Light Package System - 2 round lights mounted up -per
1 ___
7i
RP4
-P8
Integrated Strobe Light Package System - 2 round lights mounted lower
-2o
$518.75
R
�eDefense Triple Camera/Flat Split Screen Color 7,0"
$2,419,80
STD
Acrylic Urethane Enamel (White to match chassis) - Body
STD
Arm Control Joystick on Counsel
RP1 1
Arm Controls Rocker Switches Under Seat
$884.02
RP1
Hopper Access Ladder
$760.22
Fender extension
$566.13
Camera sysyern with dvr to record
$2,000.00
Can counter
$311.23
Grease zer s on tailgate and body hoist Cylinder
$311.23
Chassis to include 5yr Allison and d!isc brakes
Optional Spare Auger $7,100( NET) $7,100
Fnzinht - Ginove to New Way
$4,000.00
Unassis To Distributor
137,349,00
Freight
$1,000.00
ATD Discount
-$2,013,00
ITotal Cost Per Sourcewell Contract
$279,15522
Purchase Order# Date
Arkansas Municipal Equipment
City of Fayetteville Staff Review Form
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 4/30/2020 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
Recommend the Mayor sign the amendment to the contract with Arkansas Municipal Equipment that was
approved by resolution 162-19 for the purchase of four side load trash trucks.
Budget Impact:
Account Number Fund
Project Number
Budgeted Item? No
Project Title
Current Budget $
Funds Obligated $
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 162-19
Change Order Number: Approval Date: 05/01/20
Original Contract Number:
Comments:
CITY OF
_ FAYETTEVILLE
ARKANSAS
TO: Mayor Jordan
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: April 30, 2020
STAFF MEMO
SUBJECT: Approval of contract amendment with Arkansas Municipal Equipment
RECOMMENDATION:
Recommend the Mayor sign the amendment to the contract with Arkansas Municipal Equipment
that was approved by resolution 162-19 for the purchase of four side load trash trucks.
BACKGROUND:
Resolution 162-19,approved by council on July 2, 2019, authorized purchase of four Peterbilt
side loader trucks from Arkansas Municipal Equipment (AME) in the amount of $1,130,820.88.
The delivery date was to be no later than February 7th, 2020 for all four trucks.
DISCUSSION:
The February 7th date was not met. Due to issues involving suppliers for the company, Fleet
was informed that delivery was going to be delayed. When the delayed delivery dates were
also not met, AME was informed that the contract required the payment of liquidated damages
to cover the increased cost to the City of maintaining trucks that should have been replaced
weeks earlier.
The City Attorney's office and the Fleet Division worked out the proposed amendment to the
contract. AME has offered to provide temporary trucks to the City until the permanent trucks
arrive and once all four temporary trucks are delivered the liquidated damages will stop
accruing. They will still owe liquidated damages on vehicles that the City does not have
temporary nor permanent trucks for.
This Contract Amendment also lists specific delivery dates for each of the four trucks. If any
date is missed, the City has the option to terminate the contract at that time.
BUDGET/STAFF IMPACT:
The cost of keeping these four very old trucks in operation has cost the City $38,684 from
February 7, 2020 to today. The liquidated damages that are owed today are $33,200. This
Amended Contract will allow the City to offset some of the cost to continue using the older
trucks. The City will also maintain coverage through the Municipal League Vehicle Program for
the temporary trucks.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Amendment to Contract
Report showing maintenance costs
Resolution 162-19
Amendment No. 1 to Contract with Arkansas Mimici al Eguil2ment, Inc.
for the Purchase of Four (4) Side Loading Trash Trumks
WHEREAS, the Fayetteville City Council approved Resolution 162-19 authorizing a
contract with Arkansas Municipal Equipment, Inc., for the purchase of four (4) side loading trash
trucks; and
WHEREAS, pursuant to the terms of the contract, the trucks were to be delivered no
later than February 7, 2020; and
WHEREAS, Section 1.3 of the contract provides that "damages of $100 per day, per
vehicle will be assessed by the City to cover additional costs of running older equipment,
beginning on the first day following the guaranteed delivery date and each day thereafter until
full delivery is made"; and
WHEREAS, Arkansas Municipal Equipment, Inc.'s supplier has agreed to provide
temporary replacement trucks until the permanent replacements can be delivered.
NOW, THEREFORE, The City of Fayetteville ("City") and Arkansas Municipal
Equipment, Inc. ("AME") hereby amend the contract as follows:
AME, through its supplier, agrees to provide temporary replacement trucks at no
cost to the City until the permanent replacement trucks are delivered to the City. Delivery costs
shall be borne by AME or its supplier.
2. Temporary replacement trucks shall meet the following requirements:
a. Vehicle identification number, and make and model, shall be provided
to City prior to delivery.
b. All lights shall comply with DOT regulations and in good working
order upon delivery.
c. The trucks shall have been recently serviced, including but not limited
to the following maintenance requirements:
i. Fluids shall be topped off.
ii. Wiper blades shall be in new condition.
iii. Tire tread shall be no less than 16/32"
iv. All wear points shall be properly greased and ready to operate.
v. All filters shall be new.
3. As long as the temporary replacement trucks meet the requirements of paragraph
2 upon delivery, City shall be responsible for normal maintenance and upkeep costs during the
time City is in possession of the temporary replacement trucks. City shall also maintain
insurance coverage for the temporary replacement trucks.
4. AME agrees to pay liquidated damages in the amount of $100 per day, per vehicle
until the temporary replacement vehicles have been delivered to the City.
5. The amount of liquidated damages owed by AME through April 26, 2020, is
$31,60D.00 (79 days x $400/day). Additional liquidated damages will be reduced by $100 per
d4y for each temporary replacement vehicle delivered to the City that meets the requirements in
paragraph 2. When all four temporary replacement vehicles have been delivered, the additional
liquidated damages will cease to accrue.
6. Delivery of the four permanent replacement trucks ordered by the City shall be
accomplished by the following dates:
a. Truck 1: May 15th, 2020
b. Truck 2: May 26th, 2020
c. Truck 3: June 2nd, 2020
d. Truck 4: June 18th, 2020
7. If the permanent replacement trucks have not been delivered by dates established
in paragraph 6, liquidated damages in the amount of $100.00 per day, per undelivered vehicle
will be assessed beginning on the day following the guaranteed delivery date and each day
thereafter until all four trucks have been delivered.
8. Alternatively, if delivery of any truck is not accomplished by the date established
in paragraph 6, City shall have the option to terminate the contract with respect to the future
purchase or delivery of any new permanent replacement truck. If the City chooses to terminate
the contract, City shall cease its use of the temporary replacement trucks and AME or its supplier
shall retrieve the trucks at its own cost.
9. This Amendment shall not serve to release AME from any other obligation,
liability, loss, claim, or damage arising prior to the effective date of this Amendment.
10. This Amendment shall not serve to modify any other term or condition not
expressly modified herein.
�t,� �RK1 7RFq ►,,.
CITY OF C TTEV LE, A NSAS Attest: .6\1 Y G� •S���
Bv: By:
: FAYETTEVILLE
Lion Jordan, N o ara Paxton, City Clerk-Treasprr,
Date: J�1�� Date: `�' '041
ARKANSAS MUNICIPAL EQUIPMENT, INC.
By. Z a4'e'w
Daniel Ellison, President
Date: April 28, 2020
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 162-19
File Number: 2019-0369
ARKANSAS MUNICIPAL EQUIPMENT, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR PETERBILT 520 SIDE LOADER
TRUCKS WITH NEW WAY Rum PAC BODIES FROM ARKANSAS MUNICIPAL EQUIPMENT,
INC. IN THE TOTAL AMOUNT OF $1.130,820.88, PURSUANT TO A SOURCEWELL COOPERATIVE
PURCHASING CONTRACT. FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby authorizes the purchase of
four Peterbilt 520 side loader trucks with New Way Roto Pac Bodies from Arkansas Municipal
Equipment. Inc. in the total amount of $1,130,820.88, pursuant to a Sourcewell Cooperative Purchasing
Contract. for use by the Recycling and Trash Collection Division.
PASSED and APPROVED on 7/2/2019
Approve: --
Page 1
Attest:
�'► �E ftFC / Trz'���
Sondra E. Smith, City Clerk TrrrasdrG. CITY • I.
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