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Home My WebLink AboutORDINANCE 6201113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6201 File Number: 2019-0412 JACK TYLER ENGINEERING, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $49,492.00 PLUS APPLICABLE TAXES AND FREIGHT FROM JACK TYLER ENGINEERING, INC. FOR THE PURCHASE OF A SUBMERSIBLE PUMP FOR USE AT THE FARMINGTON LIFT STATION WHEREAS, Farmington Lift Station Pump #1 experienced mechanical failure in April and was pulled for disassembly and repair; and WHEREAS, the recent heavy rainfall exerted heavy pumping demands on the remaining pumps causing the failure of Pump #3 on June 23rd, which has left the operation of the Farmington West Lift Station relying solely on a single fully operational pump and temporary pump around solutions to assure full capacity of the station; and WHEREAS, staff has explored alternative pump makes, models and configurations and the pump recommended by Jack Tyler Engineering, Inc. is specifically designed for handling the heavy solids that consistently cause wear on the pump equipment at the Farmington Lift Station, and is also the only pump capable of delivering the pump pressure requirements while fitting into the existing piping configuration without extensive redesign; and WHEREAS, purchasing a new pump requires a lead time of 8 to 12 weeks and, because of the additional time involved in competitively bidding such a purchase, staff recommends expediting the purchase of a replacement pump to reduce the amount of time the temporary measures have to remain in place. Page 1 Printed on 7/3/19 File Number.' 2019-0412 Ordinance 6201 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and accepts a quote in the amount of $49,492.00 (plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the purchase of a submersible pump for use at the Farmington Lift Station. PASSED and APPROVED on 7/2/2019 Attest: Sondra E. Smith, City Clerk TreasurerG��y `�. . CITY ••'A .F p• k% .'1/VSAS 0 *0.000, O Page 2 Printed on 713119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number. 2019-0412 Agenda Date: 7/2/2019 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Ordinance Agenda Number: C 3 JACK TYLER ENGINEERING, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $49,492.00 PLUS APPLICABLE TAXES AND FREIGHT FROM JACK TYLER ENGINEERING, INC. FOR THE PURCHASE OF A SUBMERSIBLE PUMP FOR USE AT THE FARMINGTON LIFT STATION WHEREAS, Farmington Lift Station Pump #1 experienced mechanical failure in April and was pulled for disassembly and repair; and WHEREAS, the recent heavy rainfall exerted heavy pumping demands on the remaining pumps causing the failure of Pump #3 on June 23rd, which has left the operation of the Farmington West Lift Station relying solely on a single fully operational pump and temporary pump around solutions to assure full capacity of the station; and WHEREAS, staff has explored alternative pump makes, models and configurations and the pump recommended by Jack Tyler Engineering, Inc. is specifically designed for handling the heavy solids that consistently cause wear on the pump equipment at the Farmington Lift Station, and is also the only pump capable of delivering the pump pressure requirements while fitting into the existing piping configuration without extensive redesign; and WHEREAS, purchasing a new pump requires a lead time of 8 to 12 weeks and, because of the additional time involved in competitively bidding such a purchase, staff recommends expediting the purchase of a replacement pump to reduce the amount of time the temporary measures have to remain in place. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and accepts a quote in the amount of $49,492.00 (plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the purchase of a submersible pump for use at the Farmington Lift Station. City of Fayetteville, Arkansas Page 1 Printed on 7/3/2019 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2019-0412 Legistar File ID 7/2/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/25/2019 Submitted Date Action Recommendation: WATER SEWER (720) Division / Department Staff recommends approval of the purchase of one (1) FLYGT-brand submersible pump from Jack Tyler Engineering, Inc. for the Farmington Lift Station in the amount of $49,492.00 plus applicable taxes and freight. Budget Impact: 5400.720.5600-5801.00 Water and Sewer Account Number 15021.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Fund Water Storage and Pump Station Maintenance Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 282,968.00 $ 70,753.91 $ 212,214.09 $ 57,609.97 $ 154,604.12 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Freight is estimated at $3,000.00 and taxes are estimated at $5,117.97, for a total of $57,609.97. CITY OF FAYETTEVILLE 14'W ARKANSAS MEETING OF JULY 2, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Tim Nyander, Utilities Director FROM: Greg Weeks, Wastewater Treatment DATE: June 25, 2019 CITY COUNCIL MEMO SUBJECT: Submersible Pump for the Farmington Sewer Lift Station RECOMMENDATION: Staff recommends approval of the purchase of one (1) FLYGT-brand submersible pump from Jack Tyler Engineering, Inc. for the Farmington Lift Station in the amount of $49,492.00 plus applicable taxes and freight. BACKGROUND: The Farmington West Lift -station, on Double Springs Road, pumps untreated influent from neighboring Farmington directly to the West Side Treatment Facility. This year, on an increasingly frequent basis, maintenance technicians have been regularly responding to lift - station SCADA alarms (several times per week) that require back-flushing the submersible pumps to dislodge clogging rags and other solid debris that bind the pump impellors. In April this year, the station received a SCADA alarm indicating a failure -to -start when calling for Pump #1. Maintenance technicians determined the pump's circuit breaker tripped from high amperage draw. After clearing possible impellor debris, Pump #1 immediately experienced the same high amperage draw fault. This failure -to -start required pump #1 to be pulled and sent to Jack Tyler Engineering, Inc (Arkansas's only certified distributor and repair facility for FLYGT products) in Little Rock for disassembly inspection. The pump inspection found significant damage requiring approximately $33,190 to repair. Project staff have been investigating alternative pump makes, models and configurations for a solution to address the high level of pump wear experienced by this station's consistent issues of binding rags and other solid waste products. No other pump distributor can provide a pump capable of delivering the station's pump pressure requirements (TDH = 200 ft) and also fit into the existing piping configuration without extensive redesign. Jack Tyler Engineering has recommended FLYGT's patented N -technology 3315 -model pump, with compatible pump mount, and an impellor specifically designed for passing heavy solids. The 3315 -model's unique impellor design and chopper ring features are well suited for handling the station's solid wastes that are leading to the excessive pump wear and subsequent damages experienced by the station's current 11 -yr old pump models. This pump should provide a major reduction in maintenance costs and service disruptions due to clogging. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Recently, the Fayetteville region experienced heavy rainfall and this weekend; a high-flow event exerted heavy pumping demands on all lift -station and facility process pumps. On Sunday afternoon (June 23rd), the Farmington lift -station Pump #3 lost operation due to a water leak into the motor. This most recent development leaves operation of the Farmington West lift -station relying solely a single, fully operational pump. Temporary pump around solutions are being finalized to assure full capacity of the station, but it is essential to expedite the acquisition of the replacement pump. Jack Tyler Engineering has submitted a quote to replace the failed Pump #1 in the amount of $49,492.00. The pump order would have a lead time of 8 to 12 weeks. Freight charges are estimated at $3,000. Staff recommends approval of the purchase of one submersible pump from Jack Tyler Engineering, Inc. in the amount of $49,492.00 plus $3,000.00 for estimated freight charges. Taxes are estimated at $5,117.97 for a total purchase request of $57,609.97. BUDGET/STAFF IMPACT: Funds are available within the Water Storage and Pump Station Maintenance account. Attachments: Quote from Jack Tyler Engineering �,\et Et?p . JACK TYLER ENGINEERING, INCORPORATED 6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209 (501) 562-2296 FAX (501) 562-4273 WATTS 1-800-562-2296 a �corporaNe QUOTATION NUMBER: FAY51619-1 QUOTATION DATE: May 16, 2019 PAGE: 1 OF 2 TO: City of Fayetteville ATTN: COPIES: Steve Cooper Phone: Email: ITEM 1: FLYGT Submersible Pump Xylem FLYGT model NP3315.185 458 130HP 460/3/60 50' FLS FV submersible pumps, with 130HP 460 volt 3 phase motor suitable for inverter service, hardened iron N -Technology impeller, 50ft cable and FLYGT Leak Sensor. PRICE EACH ................ .............................. $ 49,492 .............. DELIVERY: 8-12 Weeks, ARO FOB POINT: Freight Not Included ***NOTE: FREIGHT CHARGES AND ANY APPLICABLE SALES TAXES ARE NOT INCLUDED IN QUOTED PRICE. Thank you for the opportunity to quote on your requirements. If we may be of further assistance, please do not hesitate to contact me at scottCo-,jtenq.ccm or 479-806-8970. Very truly yours, JACK TYLER ENGINEERING, INCORPORATED Scott Jones Senior Sales Representative RECEIVED Ordinance:6201 File Number:2019-0412 JACK TYLER ENGINEERING,INC.: AN WAIVE JUL 1 ,5 2019 DDINGNANCE AND ACCOEPT A QUOTE N THE ETITIVE AMOUNT OF 549,492.00 PLUS APPLICABLE I\ORTHWEST ARKANSAS S F� l`t ENGINES AND FREIGHT FROM K TYLER aim.�� ENGINEERING,INC.FOR THE PURCHASE OF A SUBMERSIBLE PUMP FOR USE AT THE FARMINGTON LIFT STATION ir e ®crat (! iztk WHEREAS,Farmington Lift Station #1 experienced mechanical failure in April and was pulled for disassembly and repair;and WHEREAS,the recent heavy rainfall exerted heavy pumping demands on the remaining pumps causing the failure of Pump#3 on June 23rd,which has left the operation of the Farmington West Lift Station relying solely on a single fully operational pump and temporary pump around solutions to assure full capacity of AFFIDAVIT OF PUBLICATION the station;and WHEREAS,staff has explored alternative pump makes,models and configurations and the pump I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the secommended sig Jr hanEngineering,Inc.is specifically designeedk d for handling the heavy Northwest Arkansas Democrat-Gazette, printed and published in solids that consistently cause wear on the pump equipment at the Farmington Lift Station,and is Washington County and Benton County, Arkansas, and of bona fide also the only pump capable of delivering the circulation, that from myownpersonal knowledge and reference pump pressureinpipingnconfiguration while fittinght into g the existing without to the files of said publication, the advertisement of: extensive redesign;and WHEREAS,purchasing a new pump requires a lead time of 8 to 12 weeks and,because of the additional time involved in competitively CITY OF FAYETTEVILLE bidding such a purchase,staff recommends Ord. 6201 expediting the purchase of a replacement pump to reduce the amount of time the temporary measures have to remain in place. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Was inserted in the Regular Edition on: SAYoTTE That the ARKANncil g Section l: the City Council of the City of Fayetteville,Arkansas hereby finds the above circumstances make competitive bidding not July 11, 2019 feasible or practical and therefore waives the requirements of formal competitive bidding and accepts a quote in the amount of$49,492.00 Publication Charges: $ 132.60 (plus any applicable taxes and freight charges) g from Jack Tyler Engineering,Inc.for the purchase of a submersible pump for use at the Fannington Lift Station. PASSED and APPROVED on 7/2/2019 EtAps -S kApproved: t ' • LionelJordan,Mayor Cathy St g s �� Attest: Sondra E.Smith, City Clerk Treasurer 75007012 July 11,2019 Subscribed and sworn to before me This l k day of i„Q , 2019. Notary Public My Commission Expires: Z4.0(244' CATHY WILES Arkansas-Benton County Notary Public-Comm# 12397118 My Commission Expires Feb 20, 2024 **NOTE** Please do not pay from Affidavit. Invoice will be sent.