HomeMy WebLinkAboutORDINANCE 6200113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6200
File Number: 2019-0421
JACK TYLER ENGINEERING, INC. SUBMERSIBLE PUMP:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $33,190.40 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK TYLER
ENGINEERING, INC. FOR THE REPAIR OF A SUBMERSIBLE PUMP FOR THE FARMINGTON LIFT
STATION
WHEREAS, Farmington Lift Station Pump 41 experienced mechanical failure in April and was pulled
for disassembly and repair; and
WHEREAS, the recent heavy rainfall exerted heavy pumping demands on the remaining pumps
causing the failure of Pump #3 on June 23rd, which has left the operation of the Farmington West Lift
Station relying solely on a single fully operational pump and temporary pump around solutions to assure
full capacity of the station; and
WHEREAS, the City will achieve substantial savings by accelerating the rebuild of Pump #1, which
Jack Tyler Engineering, Inc. has agreed to do, thus reducing the amount time the temporary pump is
rented; and
WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown
damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. §19-11-203(14)(EE), repair of "hidden or unknown damages," the repair of the
Page 1 Printed on 713119
File Number.' 2019-0421
Ordinance 6200
submersible pump does not require formal competitive bidding and, therefore, waives competitive
bidding and accepts the repair quote in the amount of $33,190.40 (plus any applicable taxes and freight
charges) from Jack Tyler Engineering, Inc. and authorizes payment of that amount.
PASSED and APPROVED on 7/2/2019
Attest:
Sondra E. Smith, City Clerk Treasurer ````111111111j
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Page 2 Printed on 713119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
\ (479) 575-8323
i
Text File
\ File Number: 2019-0421
Agenda Date: 7/2/2019 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
JACK TYLER ENGINEERING, INC. SUBMERSIBLE PUMP:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING
AMOUNT OF $33,190.40 PLUS APPLICABLE TAXES AN
TYLER ENGINEERING, INC. FOR THE REPAIR OF
FARMINGTON LIFT STATION
File Type: Ordinance
AND ACCEPT A QUOTE IN THE
D FREIGHT CHARGES FROM JACK
A SUBMERSIBLE PUMP FOR THE
WHEREAS, Farmington Lift Station Pump #1 experienced mechanical failure in April and was pulled for
disassembly and repair; and
WHEREAS, the recent heavy rainfall exerted heavy pumping demands on the remaining pumps causing the
failure of Pump #3 on June 23rd, which has left the operation of the Farmington West Lift Station relying solely
on a single fully operational pump and temporary pump around solutions to assure full capacity of the station;
and
WHEREAS, the City will achieve substantial savings by accelerating the rebuild of Pump #1, which Jack Tyler
Engineering, Inc. has agreed to do, thus reducing the amount time the temporary pump is rented; and
WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. §19-11-203(14)(EE), repair of "hidden or unknown damages," the repair of the submersible pump
does not require formal competitive bidding and, therefore, waives competitive bidding and accepts the repair
quote in the amount of $33,190.40 (plus any applicable taxes and freight charges) from Jack Tyler Engineering,
Inc. and authorizes payment of that amount.
City of FayeHeville, Arkansas Page 1 Printed on 71312019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2019-0421
Legistar File ID
7/2/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/27/2019 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the repair of one (1) FLYGT-brand submersible pump from Jack Tyler Engineering,
Inc. for the Farmington Lift Station in the amount of $33,190.40 plus applicable freight and taxes.
5400.730.5800-5414.00
Account Number
02068.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water and Sewer
Fund
Upgrade/Replace Lift Stations - WWTP
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 231,743.00
$ 185,702.03
$ 46,040.97
$ 37,523.97
8,517.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Freight is estimated at $1,000.00 and taxes are estimated at $3.333.57, for a total of $37,523.97.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 2, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: June 27, 2019
CITY COUNCIL MEMO
SUBJECT: Repair of a Submersible Pump at the Farmington Sewer Lift Station
RECOMMENDATION:
Staff recommends the repair of one (1) FLYGT-brand submersible pump from Jack Tyler
Engineering, Inc. for the Farmington Sewer Lift Station in the amount of $33,190.40 plus
applicable taxes and freight.
BACKGROUND:
The Farmington West lift station on Double Springs Road pumps untreated influent from
neighboring Farmington directly to the West Side Treatment Facility. This year, on an
increasingly frequent basis, maintenance technicians have been regularly responding to lift
station SCADA alarms (several times per week) that require back-flushing the submersible
pumps to dislodge clogging rags and other solid debris that bind the pump impellors. In April this
year, the station received a SCADA alarm indicating a failure -to -start when calling for Pump #1.
Maintenance technicians determined the pump's circuit breaker tripped from high amperage
draw. As a first attempt at trouble -shooting the breaker fault, technicians performed a standard
back-flush to clear debris possibly binding the pump's impellor. After clearing possible impellor
debris Pump #1 immediately experienced the same high amperage draw fault. This failure -to -
start required the submersible pump to be pulled from the nearly 35 foot deep wet -well. Pump
#1 was pulled and sent to Jack Tyler Engineering, Inc - Arkansas's only certified distributor and
repair professional for FLYGT products - in Little Rock for disassembly inspection. The pump
inspection found a failed internal bearing leading to the impellor lodged against the volute
interior wall. The locked in place impellor caused the high amperage draws, thus causing circuit
breaker faults when called for.
Project staff have been investigating alternative pump makes, models and configurations for a
solution to address the high level of pump wear experienced by this station's consistent issues
of binding rags and other solid waste products. So far, no other pump distributor has found a
pump capable of delivering the station's pump pressure requirements (TDH = 200 ft). Jack Tyler
Engineering has recommended FLYGT's patented N -technology 3315 -model pump, with
compatible pump mount, and an impellor specifically designed for passing heavy solids. The
3315 -model's unique impellor design is well suited for handling the station's solid wastes that
are leading to the excessive pump wear and subsequent damages experienced by the station's
current 11 -yr old pump models.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Recently, the Fayetteville region experienced heavy rainfall in the Illinois River and White River
watersheds. This weekend, a high-flow event exerted heavy pumping demands on all lift station
and facility process pumps. For example, West Side's average process flow of 7.5 million
gallons of wastewater per day (2018, Annual AVG) increased to a flow rate of nearly 40 MGD.
Sunday afternoon (June 23rd), the Farmington lift station Pump #3 lost operation after
experiencing a `failed seal' alarm. This most recent development leaves operation of the
Farmington West lift station relying upon a single, fully operational pump.
DISCUSSION:
In consideration of recent circumstances — a heavily damaged Pump #1 and recently failed
Pump #3 — staff requested approval of an emergency purchase of a new NP3315 model
FLYGT submersible pump for the Farmington West lift station to replace pump #1. This item
was walked onto the City Council Agenda Session on June 2511, to be presented at the City
Council Meeting on July 2nd
The plan was to rent a portable pump large enough to pump the Farmington Lift Station should
the remaining pump fail. The cost of that pump rental for the period of time until the new pump
arrived was estimated at $38,325. The cost to rebuild the existing lift station pump which is
currently tore down in the shop in Little Rock is $33,190.40. The City can save money by getting
the pump rebuilt. This is estimated to take two weeks. During that time, the rental pump will be
in place in case of an emergency. When the City receives the rebuilt pump, the rental pump can
be returned.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Staff recommends the approval to have Jack Tyler Engineering, Inc. repair the pump in the
amount of $33,190.40 plus applicable freight and taxes. Freight is estimated at $1,000.00 and
taxes are estimated at $3,333.57, for a total purchase request of $37,523.97.
BUDGET/STAFF IMPACT:
Funds are available in the Upgrade/Replace Lift Stations — WWTP account.
Attachments:
Quote from Jack Tyler Engineering
Page: 1
Quote
911 E119i' Jack Tyler Engineering, Incorporated
4
uOrder
6112 Patterson Road
Number:
0129576
Order Date:
5/3/2019
Little Rock AR 72209-2430
�
Quoted By:
OGB
a (501) 562-2296 Phone
,co�pora��
Entered by:
Salesperson:
OGB
S016
(501) 562-4273 Fax
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Sold To:
Ship To:
Fayetteville, City Of
City of Fayetteville
Accounts Payable
562 Couny Road 27
113 West Mountain
Farmington, AR 72730
Fayetteville, AR 72701
Confirm To:
Customer P.O. Ship VIA
Freight
F.O.B.
Terms
JTE DELIVERY
Net 15
Item Number Unit
Ordered
Shipped Back Order Price
Amount
FLYGT MODEL 3300/665 SERIAL NO: 0381086
/REPAIR EACH
1.00
0.00
0.00 33,190.40
33,190.40
Repair
0000000823796 EACH
4.00
0.00
4.00 Goo
0.00
WASHER, SS 8.4MM ID 26MM OD
Whse: 001
0000000830594 EACH
1.00
0.00
1.00 0.00
0.00
O -Ring Kit,Nitrile 6X5 C
Whse: 001
0000000835370 EACH
2.00
0.00
1.00 0.00
0.00
Terminal Block
Whse: 001
0000000941740 EACH
1.00
0.00
1.00 0.00
0.00
Cable, 4 X 0.96
Whse: 001
0000005188902 EACH
1.00
0.00
0.00 000
0.00
Detector,Leak Unit FIs
Whse: 001
0000000841936 EACH
1.00
0.00
0.00 0.00
0.00
Grommet 481d 700d 33L Nitrile
Whse: 001
Continued
Page: 2
Quote
Item Number
Jack Tyler Engineering, Incorporated
Ordered
Shipped
Back Order
6112 Patterson Road
Amount
Order Number:
0129576
1.00
0.00
Order Date:
5/3/2019
m
Little Rock, AR 72209-2430
Quoted By:
OGB
001
(501) 562-2296 Phone
SaEntered by:
OGB
`�a
orpote
1.00
0.00
1.00
0.00
(501) 562-4273 Fax
Plug M22 X 1.5 Ss
customer Number:
0000264
Whse:
001
Customer Fax:
(479) 575-8273
Sold To:
EACH
Ship To:
0.00
Fayetteville, City Of
0.00
City of Fayetteville
Bearing,Ball Ang Cont Sngl Row
Accounts Payable
Whse:
562 Couny Road 27
113 West Mountain
0000006106100
Farmington, AR 72730
1.00
0.00
Fayetteville, AR 72701
1.00
0.00
0.00
Confirm To:
Whse:
001
0000006643300
EACH
Customer P.O.
Ship VIA Freight
F.O.B.
Terms
0.00
0.00
JTE DELIVERY
Net 15
Whse:
Item Number
Unit
Ordered
Shipped
Back Order
Price
Amount
0000000841801
EACH
1.00
0.00
0.00
0.00
0.00
Grommet 21 Id 520d 26L Nbr
Whse:
001
0000000827120
EACH
1.00
0.00
1.00
0.00
0.00
Plug M22 X 1.5 Ss
Whse:
001
0000000833616
EACH
1.00
0.00
1.00
0.00
0.00
Bearing,Ball Ang Cont Sngl Row
Whse:
001
0000006106100
EACH
1.00
0.00
1.00
0.00
0.00
Housing,Bearing
Whse:
001
0000006643300
EACH
1.00
0.00
0.00
0.00
0.00
Bearing,Rolir Unit Sngl Rowcyl
Whse:
001
/BOV MACHINING
1.00
0.00
0.00
0.00
0.00
BOV Machine Work
0000000843403
EACH
1.00
0.00
1.00
0.00
0.00
Screw, Hex M16 X 40 S. S.
Whse:
001
Continued
Page: 3
Quote
yet E^ Jack Tyler Engineering, Incorporated
v.�.
��
6112 Patterson Road
Order Number:
0129576
_
Order Date:
5/3/2019
r Little Rock, AR 72209-2430
Quoted By:
OGB
(501) 562-2296 Phone
Entered by:
OGS
Or�y0;3 (501) 562-4273 Fax
Salesperson:
S016
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Sold To:
Ship To:
Fayetteville, City Of
City of Fayetteville
Accounts Payable
562 Couny Road 27
113 West Mountain
Farmington, AR 72730
Fayetteville, AR 72701
Confirm To:
Customer P.O. Ship VIA
Freight
F.O.B.
Terms
JTE DELIVERY
Net 15
Item Number Unit
Ordered
Shipped Back
Order Price
Amount
0000005708001 EACH
1.00
0.00
1.00 0.00
0.00
Washer, Steel
Whse: 001
0000006137300 EACH
200
0.00
2.00 0.00
0.00
Lead Through Unit
Whse: 001
0000000822240 EACH
1.00
0.00
1.00 0.00
0.00
Nut, Round
Whse: 001
0000006179902 EACH
1.00
0.00
1.00 0.00
0.00
Seal, Mechanical Wccr/Wccr
Whse: 001
0000000845912 EACH
1.00
0.00
1.00 0.00
0.00
Assembly, Locking 55 X 85
Whse: 001
0000000824633 EACH
1.00
0.00
1.00 0.00
0.00
Bearing,Roller Cyl Sngl Row
Whse: 001
0000007261800 EACH
1.00
0.00
0.00 0.00
0.00
Seal, Mechanical, WCCR/WCCR
Whse: 001
Continued
Quote
Xet E4P,, Jack Tyler Engineering, Incorporated
6112 Patterson Road
Little Rock, AR 72209-2430
a (501) 562-2296 Phone
1'040 a`e (501) 562-4273 Fax
Page: 4
Order Number:
0129576
Order Date:
5/3/2019
Quoted By:
OGB
Entered by:
OGB
Salesperson:
S016
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Sold To:
Ship To:
Fayetteville, City Of
City of Fayetteville
Accounts Payable
562 Couny Road 27
113 West Mountain
Farmington, AR 72730
Fayetteville, AR 72701
1.00
Confirm To:
1.00
0.00
0.00
Customer P.O. Ship VIA
Freight F.O.B. Terms
JTE DELIVERY
Net 15
Item Number
Unit
Ordered
Shipped
Back Order
Price
Amount
0000006811300
EACH
1.00
0.00
1.00
0.00
0.00
Lead Through Unit, EI
whse: 001
0000006485500
EACH
1.00
0.00
1.00
0.00
0.00
Detector Unit Pt -100
whse: 001
*000000610950!X
EACH
1.00
0.00
0.00
0.00
0.00
Stator, Rewind, 130 HP
0000004817205
EACH
1.00
0.00
1.00
0.00
0.00
Impeller,C Ht 375Mm Ci 3300
whse: 001
/SHOP SUPPLIES
1.00
0.00
0.00
0.00
0.00
Misc Shop Supplies
/LABOR
HR
40.00
0.00
0.00
0.00
0.00
Service Labor
/FREIGHT
EA
1.00
0.00
0.00
0.00
0.00
Freight, Shipping & Handling
Net Order: 33,190.40
SalesaT z and-Fr-e-i-gW harges are NOT -included -in quoted price
Thank you for the opportunity to quote on your requirements. If you have any questions, please do
not hesitate to contact us. NOTE: This quotation expires 30 days from above date unless noted.
RECEIVED
JUL 15 2019
NORTHWEST ARKANSAS Cly G -F CLERK'S
OFFICE E
CITY CLERK'S OFFICE
TN
vem, oc t. (F)azeW
T
AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6200
Was inserted in the Regular Edition on:
July 11, 2019
Publication Charges: $ 115.70
G -R, - S"3,0
Cathy St,(Y
Subscribed and sworn to before me
This Lk day of ju�, 2019.
Notary Public
My Commission Expires: z1;2q?.vz4
CATHY WILES
Arkansas - Benton County
Notary Public - Comm# 12397118
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 6200
File Number: 2019-0421
JACK TYLER ENGINEERING, INC.
SUBMERSIBLE PUMP:
AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF 533,190.40 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM
JACK TYLER ENGINEERING, INC. FOR
THE REPAIR OF A SUBMERSIBLE PUMP
FOR THE FARMINGTON LIFT STATION
WHEREAS, Farmington Lift Station Pump 41
experienced mechanical failure in April and was
pulled for disassembly and repair; and
WHEREAS, the recent heavy rainfall exerted
heavy pumping demands on the remaining
pumps causing the failure of Pump #3 on June
23rd, which has left the operation of the
Farmington West Lift Station relying solely on a
single fully operational pump and temporary
pump around solutions to assure full capacity of
the station; and
WHEREAS, the City will achieve substantial
savings by accelerating the rebuild of Pump 91,
which Jack Tyler Engineering, Inc. has agreed to
do, thus reducing the amount time the temporary
pump is rented, and
WHEREAS, formal competitive bidding is not
necessary for the repair of "hidden or unknown
damages."
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of
Fayetteville, Arkansas hereby determines that
because of Ark. Code Ann. §19-11-203(14)(EE),
repair of "hidden or unknown damages,' the
repair of the
submersible pump does not require formal
competitive bidding and, therefore, waives
competitive bidding and accepts the repair quote
in the amount of $33,190.40 (plus any applicable
taxes and freight charges) from Jack Tyler
Engineering, Inc. and authorizes payment of that
PASSED and APPROVED on 7/2/2019
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith,
City Clerk Treasurer
75007010 July 11, 2019