Loading...
HomeMy WebLinkAbout144-19 RESOLUTIONOF FAYErTF V T o � 4RKANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 144-19 File Number: 2019-0334 ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FEDERAL -AID FUNDS RECEIVED FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE AMOUNT OF $635,000.00 FOR RIGHT OF WAY ACQUISITION AND ENGINEERING SUPPORT FOR THE SAIN STREET EXTENSION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council for the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing federal -aid funds received from the Arkansas Highway and Transportation Department in the amount of $635,000.00 for right of way acquisition and engineering support for the Sain Street Extension Project. PASSED and APPROVED on 6/18/2019 Attest: �0unurr114 Sondra E. Smith .011111 / TR ����i ��.••0TY pc •'sG''. FAYETTEVILLE:70- NSP. •'���`: �� O N 10 Page 1 Printed on 6117119 City of Fayetteville, Arkansas 113 West Mountain Street / Y Fayetteville, AR 72701 _ (479) 575-8323 { Text File -=-' File Number: 2019-0334 Agenda Date: 6/18/2019 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FEDERAL -AID FUNDS RECEIVED FROM THE ARKANSAS HIGHWAY AND TRANSPORTATION DEPARTMENT IN THE AMOUNT OF $635,000.00 FOR RIGHT OF WAY ACQUISITION AND ENGINEERING SUPPORT FOR THE SAIN STREET EXTENSION PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council for the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing federal -aid funds received from the Arkansas Highway and Transportation Department in the amount of $635,000.00 for right of way acquisition and engineering support for the Sain Street Extension Project. City of Fayetteville, Arkansas Page 1 Printed on 611712019 City of Fayetteville Staff Review Form 2019-0334 Legistar File ID 6/18/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Chris Brown 5/29/2019 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to recognize revenue of $635,000 of Federal -aid funding that was awarded to the Sain Street Extension project for Right -of -Way with approximately 6.5% going to Professional Services for support of the Land Acquisition phase and to approve a Budget Adjustment. Budget Impact: 4470.800.8835-5805.00 Sales Tax Capital Improvement Account Number Fund 06035.3400 Sain Street Construction Project Number Project Title Budgeted Item? Yes Current Budget $ 87,983.00 Funds Obligated $ 28,514.18 Current Balance t $ 59,468.82 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 635,000.00 Remaining Budget $ 694,468.82 V20180321 Purchase Order Number: Previous Ordinance or Resolution # 33-15 Change Order Number: Original Contract Number: Comments: Approval Date: - CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 18, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Paul Libertini, Staff Engineel�©e DATE: May 29, 2019 CITY COUNCIL MEMO SUBJECT: Sain Street Extension (N. Front St. to Vantage Blvd.) — Recognize Federal -aid Funding for Right -of -Way RECOMMENDATION: Staff recommends City Council approval of a resolution to recognize revenue of $635,000 of Federal -aid funding and approval of a Budget Adjustment. BACKGROUND: On February 3, 2015, City Council approved Resolution No. 33-15 expressing the willingness of the City to utilize Federal -aid funds for the construction of the Sain Street Connection from N. Front Street to Vantage Boulevard. On September 23, 2015, the Sain Street project was awarded $160,000 from the FFY 2017 Surface Transportation Block Grant Program -Attributable (STBGP-A) for the Right -of -Way and Utility phases. This program is administered through the Northwest Arkansas Regional Planning Commission (NWARPC) (award letter attached). On July 25, 2018, the NWARPC awarded this project an additional $475,000 of FFY 2019 STBGP-A funds to be used for Right -of -Way phase (award letter attached). As the Sain Street project developed through the design phase, it was determined that the funding awarded for Utility Relocation was not needed. The City requested that the $16,000 that was set aside for utilities be reallocated to engineering services. This request was honored by the Arkansas Department of Transportation (ARDOT) and they moved the money internally to the line item for designated for Title I services (engineering). The total Federal funding for awarded for Right -of -Way including engineering support is $635,000. The estimated value of the land acquisition is currently approximately $850,000 not including the property owned by the University of Arkansas (UA). Traditionally, the UA has partnered with the City on many projects, so we are hopeful to receive a land donation and/or a trade for property improvements such as a parking lot. By Federal guidelines, the City is not Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 allowed to negotiate with any property owners until authorization from the FHWA has been granted. The total estimated cost of this item is $891,512 of which $850,000 is for land acquisition and $41,512 is for engineering support. The cost to the City is $256,512 after utilizing the $635,000 of Federal funds. DISCUSSION: The properties that need to be acquired for the construction of this project have been appraised and the reports have been submitted to ARDOT for review and approval. As soon as the City receives approval and authorization to proceed, City staff will compose offer letters and begin negotiations with individual land owners. Therefore at this time, staff would like the City Council to recognize the Federal -aid funding that has been awarded for the land acquisition phase of this project. BUDGET/STAFF IMPACT: The Federal grant from the ARDOT will pay up to $635,000 for land acquisition and engineering support. The City's cost for the same is $256,512 which will be paid from the Transportation Bond Program fund. Attachments: Resolution No. 33-15 NWARPC Award Letter dated January 10,2017 NWARPC Award Letter dated August 6, 2018 R �s sa k �: NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION �! ..gig` �w ®fir 1311 Clayton St., Springdale, Arkansas, 72762 ocFiC�est sas a 479J 751 7125 Fax: (479J 751 7150 http: nwar c. or g �C'omm�ssi°�k� January 10, 2017 RECEIVE® Mayor Lioneld Jordan JAN 12 2017 City of Fayetteville CITY OF FAYETTEVILLE 113 West Mountain Street MAYORS OFFICE Fayetteville, AR 72701 Re: Sain Street Extension Right -of -Way and Utilities Phase FFY 2017 Surface Transportation Block Grant Program —Attributable (STBGP-A) Dear Mayor Jordan: As you may recall, the Sain Street Project — Right -of -Way and Utility Phase was selected by the Northwest Arkansas Regional Planning Commission on September 23, 2015 for FFY 2017 STBGP-A funding. The STBGP-A funds awarded and the required local match are shown below: STBGP-A $160,000 City Match 40,000 Total $200,000 The STBGP-A funding is subject to an obligation limitation and the total available funds may change after final FFY 2017 funding is published. These funds are required to be obligated by the end of the Federal Fiscal Year which ends on September 30, 2017. All required AHTD submittals and required approvals for this project should be completed by August 15, 2017 in order to allow sufficient time to obligate the STBGP-A funds for this project. Please note that STBGP-A projects "...must comply with applicable provisions in Title 23, such as project agreements, authorization to proceed prior to incurring costs, prevailing wage rates (Davis -Bacon), competitive bidding, and other contracting requirements, regardless of whether the projects are located within the right-of-way of a Federal -aid highway." Please let us know if you have any questions or need additional information regarding this program. Sincerely, Jeff Hawkins Director Cc: Mr. Paul Simms, AHTD rVYY NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION 1311 Cloyton St., .5priiigclole, Arkonsos, 72762 North,vestll� nsis • (479) 751 712.5 ® Fox: (479) 751 7150 o http:J/nwarpc.org Regions! Planning Commissicn August 6, 2018 Mayor Lioneld Jordan City of Fayetteville 113 West Mountain Street Fayetteville, AR 72701 Re: Sain Street Extension ARDOT Job No. 040688 Right -of -Way FFY 2019 Surface Transportation Block Grant Program — Attributable (STBGP-A) Dear Mayor Jordan: I am pleased to inform you the Sain Street Extension Project was selected by the Northwest Arkansas Regional Planning Commission on July 25, 2018 for FFY 2019 STBGP-A funding. The STBGP-A funds awarded and the required local match are shown below: STBGP-A $475,000 (Federal) City Match $118,750 -(Local Match) Total $593,750 The STBGP-A funding is subject to an obligation limitation and the total available funds may change after final FFY 2019 funding is published. These funds are required to be obligated by the end of the Federal Fiscal Year which ends on September 30, 2019. All required AHTD submittals and required approvals for this project should be completed by August 15, 2019 in order to allow sufficient time to obligate the STBGP-A funds for this project. Please note that STBGP-A projects "...must comply with applicable provisions in Title 23, such as project agreements, authorization to proceed prior to incurring costs, prevailing wage rates (Davis -Bacon), competitive bidding, and other contracting requirements, regardless of whether the projects are located within the right-of-way of a Federal -aid highway." Please let us know if you have any questions or need additional information regarding this program. Sincerely, Jeff Hawkins Director Cc: Mr. Paul Simms, AHTD RESOLUTION NO. 33-15 A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO UTILIZE FEDERAL -AID FUNDS FOR THE CONSTRUCTION OF THE SAIN STREET CONNECTION FROM NORTH FRONT STREET TO VANTAGE BOULEVARD WHEREAS, the City of Fayetteville understands that the Northwest Arkansas Regional Planning Commission has recently approved Federal -aid Surface Transportation Program Attributable funds for construction of the Sain Street Connection from North Front Street to Vantage Boulevard at the following Federal and City participating ratios, up to the maximum Federal -aid available: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas expresses its willingness to participate in accordance with its designated responsibilities in this project. Section 2: That the City Council of the City of Fayetteville, Arkansas authorizes the Mayor and City Clerk to execute all appropriate agreements with the Arkansas State Highway and Transportation Department to expedite the construction of the above -stated improvements. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. PASSED and APPROVED this 3rd day of February, 2015. APPROVED: , ATTEST: s LIOE JORD ,Mayor SONDRA E. SMITH, City Clerk/Tr f� '•��� FAYETTEVILLE;' i��i�N SON Work Phase Federal % Cit % Construction of City Projects Preliminary Engineering 80% 20% Right -of -Way 80% 20% Utilities 80% 20% Construction 80% 20% Construction Engineering 80% 20% City projects programmed but not let to contract All Phases 0% 100% NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas expresses its willingness to participate in accordance with its designated responsibilities in this project. Section 2: That the City Council of the City of Fayetteville, Arkansas authorizes the Mayor and City Clerk to execute all appropriate agreements with the Arkansas State Highway and Transportation Department to expedite the construction of the above -stated improvements. Section 3: That the City Council of the City of Fayetteville, Arkansas pledges its full support and hereby authorizes the Arkansas State Highway and Transportation Department to initiate action to implement this project. PASSED and APPROVED this 3rd day of February, 2015. APPROVED: , ATTEST: s LIOE JORD ,Mayor SONDRA E. SMITH, City Clerk/Tr f� '•��� FAYETTEVILLE;' i��i�N SON City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2019 Requestor: Chris Brown BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Recognize Federal -aid funds of $635,000 available for land acquisition & professional services for the Sain Street Extension project which will be reimbursed by the Arkansas Department of Transportation (ArDOT). RESOLUTION/ORDINANCE COUNCIL DATE: 6/18/2019 LEGISTAR FILE ID#: 2019-0334 HaUy 3la.c� 5/30/2019 11:00 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 635,000 635,000 v.20190516 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4470.800.8835-4309.00 - 635,000 06035 3400 RE Federal Grants - Capital 4470.800.8835-5805.00 593,488 - 06035 3400 EX Land Acquisition 4470.800.8835-5314.00 41,512 - 06035 3400 EX Professional Services HABudget Adjustments\2019_Budget\City Council\06-18-2019\2019-0334 BA Sain St Ext Fed Aid 1oft