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HomeMy WebLinkAbout133-19 RESOLUTIONF 5AYE`TT �RKANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 133-19 File Number: 2019-0313 STEVE BEAM CONSTRUCTION, INC. CHANGE. ORDER #2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH STEVE BEAM CONSTRUCTION, INC. IN THE AMOUNT OF $190,690.00 TO PERFORM ADDITIONAL REMEDIAL WORK ASSOCIATED WITH THE MEADOW STREET PARKING DECK REHABILITATION PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $19,069.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, approving Change Order No. 2 will allow Steve Beam Construction, Inc. to perform additional construction work necessary for the exit ramp and north stairwell of the Meadow Street Parking Deck. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the contract with Steve Beam Construction, Inc. in the amount of $190,690.00 to perform additional remedial work associated with the Meadow Street Parking Deck Rehabilitation Project, and further approves a project contingency in the amount of $19,069.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 6/4/2019 Page 1 Printed on 615119 9 ..P.o o LL4-ib3oi File Number. 2019-0313 Attest: Page 2 Sondra E. Smith, City Clerk Tre�/s`ttt tt/,,��� ti. r'cP- Printed on 615119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0313 Agenda Date: 6/4/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 STEVE BEAM CONSTRUCTION, INC. CHANGE ORDER #2: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE CONTRACT WITH STEVE BEAM CONSTRUCTION, INC. IN THE AMOUNT OF $190,690.00 TO PERFORM ADDITIONAL REMEDIAL WORK ASSOCIATED WITH THE MEADOW STREET PARKING DECK REHABILITATION PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $19,069.00, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, approving Change Order No. 2 will allow Steve Beam Construction, Inc. to perform additional construction work necessary for the exit ramp and north stairwell of the Meadow Street Parking Deck. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to the contract with Steve Beam Construction, Inc. in the amount of $190,690.00 to perform additional remedial work associated with the Meadow Street Parking Deck Rehabilitation Project, and further approves a project contingency in the amount of $19,069.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Paye 1 Printed on 6/5/2019 City of Fayetteville Staff Review Form 2019-0313 Legistar File ID 6/4/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Justin Clay 5/15/2019 PARKING MANAGEMENT (430) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve Change Order #2 to the contract with Steve Beam Construction, Inc., in the amount of $190,690 to perform remedial work associated with the Meadow Street Parking Deck Rehabilitation project, to approve a contingency in the amount of $19,069 and to approve a budget adjustment. Budget Impact: 2130.430.9130-5819.00 2130 Account Number Fund 15004.1 Meadow Street Parking Deck Improvements Project Number Project Title Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: 2017-00000623 Change Order Number: Original Contract Number: 2017-00000028 Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 322,159.00 $ 280,601.28 ( $ 41,557.72 $ 209,759.00 $ 209,759.00 $ 41,557.72 Previous Ordinance or Resolution # 184-17 Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS JUNE 4, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Peter Nierengarten, Environmental Director FROM: Justin Clay, Parking Manager CITY COUNCIL MEMO CC: Wade Abernathy, Facilities & Building Projects Manager DATE: May 15, 2019 SUBJECT: A resolution to approve Change Order #2 to the contract with Steve Beam Construction, Inc., in the amount of $190,690 to perform remedial work associated with the Meadow Street Parking Deck Rehabilitation project, to approve a contingency in the amount of $19,069 and to approve a budget adjustment. RECOMMENDATION: Staff recommends approving Change Order #2 with Steve Beam Construction, Inc., in the amount of $190,690 to perform additional construction work associated with the exit ramp and north stairwell of the Meadow Street Parking Deck and to approve a contingency in the amount of $19,069. BACKGROUND: On September 5, 2017, the City Council approved Resolution 184-17 authorizing a professional services agreement with Garver in the amount of $39,950 for the design, bidding, and construction phase services related to the Meadow Street Parking Deck Rehabilitation project. The Meadow Street Parking Deck was constructed in the late 1970's in conjunction with the construction of the (then) Hilton Hotel. Restoration work was performed on the deck in 2005 that included concrete repairs, shoring, latex modified concrete placement and patching, trowel applied concrete repairs, sealants, waterproofing, expansion joints, supplemental floor drains, painting and miscellaneous other repairs to the Meadow Street Parking Deck. More recent observations of the parking deck identified several maintenance issues that have developed since the deck was last repaired, leading to the original agreement with Garver. The repair items for this project include: the replacement of metal stair treads, the demolition and complete replacement of both stairs serving the deck, repair and patching of concrete and stucco surfaces,. crack repair, painting, installation of drains and associated PVC piping, application of a protective membrane to the top level of the deck, removal and replacement of concrete sidewalk, and other miscellaneous items. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 On August 21, 2018, the City Council approved Resolution 177-18 to award Bid #18-41 and authorize a contract with Steve Beam Construction, Inc. (Steve Beam Construction), in the amount of $291,477 for construction work associated with the Meadow Street Parking Deck Rehabilitation project. DISCUSSION: Since the construction phase began, some unforeseen conditions have appeared. 1. The sidewalk replacement on the northwest corner of the structure exposed the stair tower foundation blocks without steel reinforcements. Staff requested x-ray of the foundation and supporting side walls of the tower which revealed lack of reinforcements in all the walls. The engineers recommended demolishing the tower and design of an open-air, free-standing stair tower modular unit that will remain independent from the parking deck structure. The existing stairwell has not been deemed inoperable or unsafe for use at this juncture, but continues to be monitored and evaluated prior to demolition. 2. Patching of the exit ramp at the southeast corner of the deck uncovered greater deterioration in size and depth of the concrete slab than originally quantified. Upon further analysis Garver has determined that remedial repairs could not be done, and the demolition and replacement of the post -tensioned exit ramp concrete slab is necessary. The existing exit ramp has been determined to be unsafe to use in its current condition and is inaccessible at this juncture. The entry ramp to the west has been converted to a dual -use entry/exit ramp and safety precautions have been installed to allow for two-way traffic to enter and exit the third level of the deck. On January 15, 2019, the scope of the engineering contract with Garver was amended by Resolution 20-19 to include design work and construction administration for demolition and replacement of the north stairwell and exit ramp. This design work is complete and will result in $280,468.55 worth of additional construction work. Staff negotiated with Steve Beam Construction, Inc., for the removal of $89,779.00 worth of work from the original scope, resulting in a change order with a net increase of $190,689.55 to the contract. BUDGET/STAFF IMPACT: A budget adjustment from the Parking Fund Reserves in the amount of $209,759 will be necessary to fund this change order. This amount includes a 10% contingency. Attachments: Change Order #2 Revised Design Plans with Stairwell and Exit Ramp Replacement Budget Adjustment 4 -- Strut. *tica11m, Strut.ctica11m, 7201 So.28t' 1"r. 4, Fort Smith, AR 72908 r Pt. Smltlt, 9-484.1134 Phone: (479) 484-1634 Arkanraa Fax: (479) 484-1657 CHANGE ORDER PROPOSAL Proposal Submitted To PhoneDate City of Fayetteville (479) 287-4634 5/13/2019 Street Job Name Meadow St. Parking Deck Change Order for North Stairs and Ramp Replacement City, State LIP Job Location Fayetteville AR. Attu Date of Plans Job Phone Jeffrey Webb 4-3-19 N/A Arkansas Contractor's License Number: 0066101019 stege Beam Construction, bic. proposes to provide the labor, material and equipment to perforin the proposed scope of work per lite plans and specifications. Add North Stairs Replacement Demo • Demo North Stains (Concrete slab, footings, CMU Walls, Roof, and Stairs) • Remove, Salvage, and Deliver signage to City of. Fayetteville for them to reinstall • Demo Light Pole Base (I EA) • TOTAL FOR DEMO: $46,740.00 Add New Concrete [under North stairs and light pole base • New light pole base reinforced per plaits (I EA) • 20' Deep piers reinforced per plans (.18" — 3EA) (30." — 1 EA) • Grade Beams 2'x3'_ reinforced per platys (approx. 13 CY) • 6" slab under stairs reinforced per plans (approx. 213 SF) • TOTAL FOR CONCRETE UNDER NORTH STAIRS AND LIGHT POLE BASE: $27,000.00 Add New Stairs with concrete Bans • Metal Stairs on North Stairs material and install per plam(1 EA) • Concrete Stair Pans (28 EA) • Landing C Stairs (approx. 208 SF) • TOTAL FOR NORTH STAIRS: $128,150.00 Add Exit Ramp Replacement • Instal l shoring before demo • Saw cut and Demo existing ramp (approx. 730 SF) • InstalI new 8" concrete for ramp reinforced per plans (approx. 730 SF) • TOTAL, FOR RAMP REPLACEMENT: $74,060.00 South Stair Door Reinforcement Detail (necessary to deduct full bill item below) • JoslrBelk, Inc. (Install): $1,537.50 • Demo Existing: $1,540.25 • 'TOTAL FOR SOUTH STAIRWELL DOOR REPLACEMENT: $3,077.75 Purchased Materials Not Used & Cannot be Returned • Patching Material • Door Frames (3 EA) • TOTAL FOR MATERIALS PURCHASED: $1,440.80 GRAND TOTAL FOR CHANGE ORDER: $280,468.55 BID ITEMS NOT TO BE BILLED IF CHANGEORDERIS ACCEPTED • iConcrete Patching: 14,080.00+22,080.00=$36,.160.00 • North Stair 3" Level Joint Replacement: $2,700.00 6 North Stair Total Replacement: 30,900,00+5,408.00.+2,600.00=$38,608;00 ' • Door Reinforcement Detail: 6,.150.00 + 6,161.00 = $2,3 l 1:00 • TOTAL .FOR ITEMS NOT TO BE'BILLED IN EXISTING, CONTRACT: $89;779:00; NET CHANGE TO CONTRACT IF ACCEPTED 4 Additional Work as Described Above: $280,468.55 Itein8 NOT to be Billed as Described Above: <$89,779.00> • NET CHANGE TO CONTRACT: $190,689.55 IFITEMS "NOT TO BEBILLE0"AREADDED ASA DEDUCT TO THE OFFICIAL CHANGE ORDEJ?, THEY PILL 11A VE TO BILLED AS PART OF THE ORIGINAL CONTRACT OR IT WILL BE, REE310I1ING T HES -E'ROM THE TOATAL SCOPE OF WORK TIVICE Recommended by Garver: (D. Jeffrey Webb, P.E. - Engineer) This proposal may be ivithdra�vn if not accented within.60 Paymlent to be made as follom: A.S work progresses. All material is guaranteed to be.as specified All Nvotk to be completed in a ThomasEdgnlon, Project Manager Nvorkmanlike manner ,recording to standard practices. Any altcrnlion or deviation front above specifications involving extra costs mll be executed only upon wfitten E-mail: tedgmon(stevebeamconsttuctioyi.coni ordcrs and Will become an extra charge over and above the estimate. All agreements t o tornado n d oto r necessary es, accidents or delays beyond our control. e ed b fo orry 6c's tontado and other necessary insurance. Our workers are fully covered by }Vorknun's .Compensation Insurance• s lbTla tt tre: Accegtamce of Proposal--Tlre above prices, specifications and conditions are satisfactory and arc hereby accepted. You are authorized to do the work as specified. Paynient cyilllbemade as outlined above. 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'. z IC7 I I J 0 � n uovew�a � wa sn n� aiozive oo+e— bw tn� a ntXt�vns6rw.eKiweuea rxr eUver �autt.opeew � itpsetAwaion i- City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKING MANAGEMENT (430) 2019 Requestor: Justin Clay BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is necessary to approve Change Order #2 and increase the contract with Steve Beam Construction, Inc., in the amount of $190,690 to perform remedial work associated with the replacement of a stairwell and exit ramp in the Meadow Street Parking Deck Rehabilitation project, to approve a contingency in the amount of $19,069 and to approve a budget adjustment. COUNCIL DATE: 6/4/2019 LEGISTAR FILE ID#: 2019-0313 5/15/2019 2:30 PM Budget Director TYPE: JOURNAL #: Date RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number 209,759 209,759 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20190507 Account Name 2130.430.9130-5819.00 209,759 - 15004 1 EX Parking Lot Improvements 2130.430.9130-4999.99 - 209,759 RE Use Fund Balance - Current H:\Budget Adjustments\2019_Budget\City Council\06-04-2019\2019-0313 BA Steve Beam Construction Contract 1 of 1 Steve Beam Construction Inc. Change Order #3 Justin Clay Submitted By City of Fayetteville Staff Review Form 2020-0539 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/29/2020 PARKING MANAGEMENT (430) Submitted Date Division / Department Action Recommendation: Approval of Change Order #3 to the contract with Steve Beam Construction, Inc., for parking deck improveme to the Meadow Street Parking Deck. Budget Impact: 2130.430.9130-5819.00 2130 Account Number Fund 15004 Meadow Street Parking Deck Improvements Project Number Project Title Budgeted Item? Yes Current Budget $ 529,260.00 Funds Obligated $ 510,191.00 Current Balance $ 19,069,00 Does item have a cost? Yes Item Cost $ 1,600.80 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 17,468.20 V20180321 Purchase Order Number: 2018-00000657 Previous Ordinance or Resolution # 133-19 Change Order Number: Approval Date: 07/02/2020 Original Contract Number: 2017-00000028 Comments: CITY OF FAYETTEVILLE ARKANSAS TO: Lioneld Jordan, Mayor THRU: Susan Norton, Chief of Staff Peter Nierengarten, Environmental Director CC: Wade Abernathy, Facility and Building Projects Manager FROM: Justin Clay, Parking Manager DATE: June 29, 2020 STAFF MEMO SUBJECT: Approval of Change Order #3 to the contract with Steve Beam Construction, Inc., for parking deck improvements to the Meadow Street Parking Deck. RECOMMENDATION: Staff recommends approval of Change Order No. 3 to the Meadow Street Parking Deck Improvements Project which will increase the overall contract amount by $1,600.80. BACKGROUND: On September 5, 2017, the City Council approved Resolution 184-17 authorizing a professional services agreement with Garver in the amount of $39,950 for the design, bidding, and construction phase services related to the Meadow Street Parking Deck Rehabilitation project. On August 21, 2018, the City Council approved Resolution 177-18 to award Bid #18-41 and authorize a contract with Steve Beam Construction, Inc. (Steve Beam Construction), in the amount of $291,477 for construction work associated with the Meadow Street Parking Deck Rehabilitation project. On November 8, 2018, Change Order #1 to the contract with Steve Beam Construction was approved for additional concrete patching, crack repair, and steel repair as well as topping slabs, curb openings, and an x-ray of the north stairwell block walls. This change order also reflected deductions resulting in a net $28,024 increase to the agreement amount. This increase fell within the continency amount that was already budgeted and approved under Resolution 177-18. On January 15, 2019, the City Council approved Resolution 20-19 to amend the professional services agreement with Garver in the amount of $80,100 and approved a contingency in the amount of $8,010 to provide services for originally unforeseen conditions associated with the deck's exit ramp and north stairwell tower. On June 4, 2019, the City Council approved Resolution 133-19 which authorized Change Order #2 to the contract with Steve Beam Construction in the amount of $190,690 to perform Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 additional remedial work associated with the exit ramp and north stairwell. A $19,069 contingency was also approved. DISCUSSION: This change order incorporates additional costs associated with sidewalk construction as warranted by the field conditions. This change order is also a reconciliation change order which changes the contract quantities to equal the actual constructed quantities. This results in the final contract amount equaling the final project cost. After the additional items, the change order results in an increase in the contract of $1,600.80. BUDGET/STAFF IMPACT: None. This change order amount is within the contingency amount authorized by Resolution 133-19. Attachments: Garver Change Order #3 e Be 7201 So. 28" Font Smith, AR 72908 1S tY'U Ct1 3 1, Phone: (479) 484-1634 sf)C�iali:ingi" Fax: (479)484-1657 Concrete Construction Pt. Smith, Arkansas 479-484-1634 Reconciliation of Contract Items Proposal Submitted To Phone Date City of Fayetteville (479) 287-4634 16/22/2020 Street Job Nante Meadow St. Parking Deck City, State ZIP Job Location Fayetteville AR. Alin Date of Plans Job Phone Jeffrey Webb 14-3-19 N/A Arkansas Contractor's License Number: 0066101020 Steve Beam Construction, Inc. proposes to provide the labor, material and equipment to perform the proposed scope of work per the plans and specifications. Reconciliation of Contract Items • Current Contract Value: $510,190.55 • Additional Sidewalk Above Contract: $1,600.80 • New Contract Value: S511,791.35 Recommended by Garver. (D. Jeffrey Webb, P.E. - Engineer) Note: This proposal may be withdrawn if not accepted within 60 days. Payment to be made as folio% s: Upon Approval of Reconciliation of Contract Items All material is guaranteed to be as specified. All work to be completed in a Thomas Edgmon, Project Manager workmanlike manner according to standard practices. Any alteration or deviation from above specifications invoking extra costs will be executed only upon written E-mail: ted moR vebeamcon uction.com orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our %Yorkers are fully covered by workmen's Compensation Insurance. Signature: Aeceptanoe of 3Prop0,1139111--The above prices, specifications and conditions arc satisfactory and arc hereby accepted. You are authorized to do the work as specified Payment will be made as outlined above. t Date of Acceptance: ­7 0 Q Signal e: v �