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Home My WebLink About134-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 134-19 File Number: 2019-0310 MHC KENWORTH - DUMP TRUCKS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR KENWORTH T800 DUMP TRUCKS FROM MHC KENWORTH OF SPRINGDALE IN THE TOTAL AMOUNT OF $791,238.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of four Kenworth T800 Dump Trucks from MHC Kenworth of Springdale, Arkansas in the total amount of $791,238.00, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Transportation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 6/4/2019 A J Page 1 Attest: LnIC6� '5' y�-. Sondra E. Smith, City Clerk Treasurer \\\\llfflf//,,,,,,, F ��°��/yl C0\3 0\\�� City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0310 Agenda Date: 6/4/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 10 MHC KENWORTH - DUMP TRUCKS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FOUR KENWORTH T800 DUMP TRUCKS FROM MHC KENWORTH OF SPRINGDALE IN THE TOTAL AMOUNT OF $791,238.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of four Kenworth T800 Dump Trucks from MHC Kenworth of Springdale, Arkansas in the total amount of $791,238.00, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Transportation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 61512019 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2019-0310 Legistar File ID 6/4/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/15/2019 Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department City Council approve the purchase of four Kenworth T800 Dump Trucks available for the Sourcewell Contract price of $791,238.00 through MHC Kenworth of Springdale, AR and approve a Budget Adjustment. Budget Impact: 9700.770.1920-5802.00 Shop Account Number 02079.2017/2018/2019 Project Number Fund Heavy Duty Utility Vehicles Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Project Title $ 1,123,918.00 �$� 1,123,918.00 $ 791,238.00 $ 222,238.00 $ 554,918.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 4, 2019 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: . May 15, 2019 CITY COUNCIL MEMO SUBJECT: Purchase of four Dump Trucks for Transportation RECOMMENDATION: City Council to approve the purchase of four Kenworth T800 Dump Trucks available for the Sourcewell Contract price of $791,238.00 through MHC Kenworth of Springdale, AR for use by the Transportation Department and to approve a budget adjustment. BACKGROUND: Unit 756 is a 2009 Freightliner dump truck with 15/15 points that has exceeded its life expectancy. Unit 757 is a 2009 Freightliner dump truck with 15/15 points that has exceeded its life expectancy. Unit 761 is a 2009 International dump truck with 15/15 points that has exceeded its life expectancy. Unit 765 is a 2010 Kenworth dump truck with 15/15 points that has met its life expectancy. DISCUSSION: Fleet recommends the purchase of three Kenworth T800 tandem axle dump trucks available for the Sourcewell contract price of $204,286.00 each and one Kenworth T800 tri -axle dump truck for $178,380.00; for a total of $791,238.00 through MHC Kenworth of Springdale, AR. BUDGET/STAFF IMPACT: Sufficient funds have been collected. There will be a budget adjustment submitted to Council to cover the shortfall in budgeted funds. These purchases were approved at the May 14th Equipment Committee Meeting. Attachments: MHC Kenworth Quote Sourcwell Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville will take quotes on Tandem axle dump trucks with snow equipment and accessories listed below. We anticipate the purchase of three like units. Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing division @ 479-575-8256 for other contracts that may apply. The City will accept quotes until April 30, 2019, when they will be evaluated for use by the user division and the lowest total cost of ownership. Prices shall be effective thru December 2019. We expect to have a purchase order mid-June and order will be placed. All quotes must have the contract name and number on the price sheet (our Sourcewell ID # 341431. Dump trucks with snow equipment are a replacement item. Accessories will be evaluated by use and as budget allows. Quotes to be returned to Jesse Beeks at the City of Fayetteville Fleet Division, 1525 s. Happy Hollow Rd. Fayetteville, AR 72701 or emailed to:,jbeeks@favetteville-ar.gov. Quotes must include: Purchasing Co-op name and contract number Model numbers and pricing on roller and all attachments individually Note any deviations to specifications Deadline —April 30, 2019 Contract name;; Contract # Chassis; Make / Model .— ,/' ... 73elV Body; Make /Model Item's # 1— 2 Chassis, Body & Hydraulics: $ �� Ii g�� 0 d C A Lel Item #3 Plow, Price each: $ Item #47 Spreader, Price each: $•-:� I�G�� Calendar days from PO to delivery,t 4 +v 64 co,pft,�-- Page 1 of 11 I a wee K -s t City of Fayetteville will take quotes on the Tri -axle dump truck and accessories listed below. We anticipate the purchase of one unit. Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing division @ 479-575-8256 for other contracts that may apply. The City will accept quotes until April 30, 2019, when they will be evaluated for use by the user division and the lowest total cost of ownership. Prices shall be effective thru December 2019. We expect to have a purchase order mid-June when order will be placed. All quotes must have the contract name and number on the price sheet (our Sourcewell ID # 341431. Dump truck is a replacement item. Accessories will be evaluated by use and as budget allows::. Quotes to be returned to Jesse Beeks at the City of Fayetteville Fleet Division, 1525 s. Happy Hollow Rd. Fayetteville, AR 72701 or emailed to �beehs@fayettevlle aro'v Quotes must include: Purchasing Co-op name and contract number Model numbers and pricing on roller and all attachments individually Note any deviations to specifications Deadline —April 30, 2019 Contract name;--.Soyre-e w l Contract Chassis; Make / Model Ppt' Body; Make/Model L Delivered Price Calendar days from PO to delivery, bu. %� 7%,e- %2 !,/�S �f,�,,► GIG �U� .. _.... . _,_ ... Page 1 of 8 081716-KTC I Sourcewell Purchasin Cooperative Coo .• Sourcewell !� p Purchasing s/ & Services Contract Documents i� Pricing Contact Information https://www.sourcewel l -m n.gov/cooperative-purchasing/081716-ktc Services & Programs.. News 01 Join Kenworth Class 6, 7 & 8 Vehicles & Chassis #081716-KTC Maturity Date: 11/15/2020 Products & Services Sourcewell contract 081716-KTC gives access to the following types of goods and services: ,, Kenworth brand truck class 6, 7, and 8 o Gross weights range 19,500 lbs - 80,000 lbs 1 of 2 5/13/2019, 2:53 PM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2019 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Transfer to Project 02079 for the purchase of Transportation Dump Trucks. Funds are excess from purchases already made earlier in the year. COUNCIL DATE: 6/4/2019 LEGISTAR FILE ID#: 2019-0310 Li1k}(utc www 5/15/2019 2:51 PM Budget Director Date TYPE: JOURNAL #: RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number - _ Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20190507 Account Name 9700.770.1920-5802.00 118,572 - 02079 2017 EX Vehicles & Equipment - base 9700.770.1920-5802.00 9700.770.1920-5802.00 39,380 - 64,286 - 02079 02079 2018 2019 EX EX Vehicles & Equipment - base Vehicles & Equipment - base 9700.770.1920-5802.00 9700.770.1920-5802.00 (45,729) - (54,400) - 02080 02080, 2019 2017 EX EX Vehicles & Equipment - base Vehicles & Equipment - base 9700.770.1920-5802.00 (122,109) - 02082 2017 EX Vehicles & Equipment - base H:\Budget Adjustments\2019_Budget\City Council\06-04-2019\2019-0310 BA Dump Trucks 1 of 1