HomeMy WebLinkAbout136-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 136-19
File Number: 2019-0312
MHC KENWORTH - HENDERSON TASK FORCE SPREADERS:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO HENDERSON TASK FORCE
SPREADERS FROM MHC KENWORTH OF SPRINGDALE IN THE TOTAL AMOUNT OF
$71,390.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE
BY THE TRANSPORTATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
two Henderson Task Force Spreaders from MHC Kenworth of Springdale, Arkansas in the total amount
of $71,390.00, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation
Department.
PASSED and APPROVED on 6/4/2019
Page 1 Printed on 615119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0312
Agenda Date: 6/4/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 12
MHC KENWORTH - HENDERSON TASK FORCE SPREADERS:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF TWO HENDERSON TASK FORCE
SPREADERS FROM MHC KENWORTH OF SPRINGDALE IN THE TOTAL AMOUNT OF
$71,390.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR
USE BY THE TRANSPORTATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two
Henderson Task Force Spreaders from MHC Kenworth of Springdale, Arkansas in the total amount of
$71,390.00, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation
Department.
City of Fayetteville, Arkansas Page 1 Printed on 6/5/2019
City of Fayetteville Staff Review Form
2019-0312
Legistar File ID
6/4/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 5/15/2019 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
City Council approve the purchase of two Henderson Task Force Spreaders available for the Sourcewell contract
price of $35,695.00 each, for a total of $71,390.00 through MHC Kenworth of Springdale, AR for use by the
Transportation Department.
Original Contract Number:
Comments:
Budget Impact:
9700.770.1920-5802.00
Shop
Account Number
Fund
02080.2017
Other
Vehicles/Equipment
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 232,497.09
Funds Obligated
$ -
Current Balance
I $ 232,497.09
Does item have a cost? Yes
Item Cost
$ 71,390.00
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
$ 161,107.09
V20180321
Purchase Order Number:
Previous Ordinance or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 4, 2019
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
CITY COUNCIL MEMO
DATE: May 15, 2019
SUBJECT: Purchase of two Spreaders for Transportation
RECOMMENDATION:
City Council to approve the purchase of two Henderson Task Force Spreaders available for the
Sourcewell contract price of $35,695.00 each, for a total of $71,390.00 through MHC Kenworth
of Springdale, AR for use by the Transportation Department.
BACKGROUND:
Unit 9120 and 9121 are both 2009 Swenson Spreaders with 13.5/15 points and have exceeded
their life expectances.
DISCUSSION:
Fleet recommends the purchase of two Henderson Task Force Spreaders available for the
Sourcewell contract price of $35,695.00 each, for a total of $71,390.00 through MHC Kenworth
of Springdale, AR for use by the Transportation Department.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase. The shortfall in collection should be
covered in the sale of the old unit.
These purchases were approved at the May 14`h Equipment Committee Meeting.
Attachments:
MHC Kenworth Quote
Sourcwell Contract
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville will take quotes on Tandem axle dump trucks with snow equipment and accessories listed
below. We anticipate the purchase of three like units.
Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of
Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing
division @ 479-575-8256 for other contracts that may apply.
The City will accept quotes until April 30, 2019, when they will be evaluated for use by the user division and
the lowest total cost of ownership. Prices shall be effective thru December 2019. We expect to have a
purchase order mid-June and order will be placed. All quotes must have the contract name and number on the
price sheet (our Sourcewell ID # 34143).
Dump trucks with snow equipment are a replacement item. Accessories will be evaluated by use and as
budget allows.
Quotes to be returned to Jesse Beeks at the City of Fayetteville Fleet Division, 1525 s. Happy Hollow Rd.
Fayetteville, AR 72701 or emailed to.ibeeks@favetteville-ar.gov.
Quotes must include:
Purchasing Co-op name and contract number
Model numbers and pricing on roller and all attachments individually
Note any deviations to specifications
Deadline —April 30, 2019
Contract
Contract #.,, OF Arlt —ATG
Chassis; Make/ Model,,.
Body; Make / Model.. ,� !" / --_� ?zk�
Item's # 1— 2 Chassis, Body & Hydraulics: $ �* � g�,- 0 d cc A C k
Item #3 Plow, Price each: $ ( > % �_ t o, CSA Ch1
Item #47 Spreader, Price each: $ 3 r
Calendar days from PO to delivery,_ UJ ti {
4 }- Cfv s k'q %0 64 Comer
Page 1 of 11
f a wee K -s
080818 -HPI I Sourcewell https://www.sourcewell-mn.gov/cooperative-purchasing/080818-hpi
Cooperative Purchasing Services & Programs.. News q Join
Sourcewell
Henderson
Snow & Ice Control Equipment
#080818 -HPI
Maturity Date: 10/29/2022
Products & Services Products & Services
Contract Documents Sourcewell contract 080818 -HPI gives access to the following
types of goods and services:
Pricing
Contact Information
o Snow and ice control
application
o Maintenance equipment
o Ice control production
equipment
Additional information can be found on the vendor -provided,
nongovernment website at:
www.hendersonproducts.com/national-contract.htmI
e
I of 2 5/13/2019, 3:36 PM