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Home My WebLink About104-19 RESOLUTIONOF PAYE, 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 104-19 File Number: 2019-0235 MHC KENWORTH OF SPRINGDALE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2020 KENWORTH T440 ROLL -OFF TRUCK FROM MHC KENWORTH OF SPRINGDALE IN THE AMOUNT OF $188,373.31, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2020 Kenworth T440 Roll -Off Truck from MHC Kenworth of Springdale in the amount of $188;373.31, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Recycling and Trash Collection Division. PASSED and APPROVED on 5/7/2019 Attest: 00YC11 tT Rk] ,1j-, Sondra E. Smith, City Clerk Treaztz; =0: FAYETTEVILLE: 'Ni ON i1; ��,• Page 1 Printed on 518119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 -W '� (479) 575-8323 Text File ---~' File Number: 2019-0235 Agenda Date: 5/7/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 MHC KENWORTH OF SPRINGDALE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A 2020 KENWORTH T440 ROLL -OFF TRUCK FROM MHC KENWORTH OF SPRINGDALE IN THE AMOUNT OF $188,373.31, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a 2020 Kenworth T440 Roll -Off Truck from MHC Kenworth of Springdale in the amount of $188,373.31, pursuant to a Sourcewell Cooperative Purchasing Contract, for use by the Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 5/8/2019 City of Fayetteville Staff Review Form 2019-0235 Legistar File ID 5/7/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jesse Beeks/Sara Glenn 4/10/2019 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Kenworth T440 Roll -Off Truck available for the Sourcewell price of $188,373.31 through MHC Kenworth of Springdale, AR for use by the Recycling and Trash Department. 9700.770.1920-5802.00 Shop Account Number Fund 02082.2019 Solid Waste Vehicles Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Project Title $ 1,352,000.00 $ 1,352,000.00 $ 188,373.31 $ 1,163,626.69 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS .......... MEETING OF MAY 7, 2019 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: April 10, 2019 CITY COUNCIL MEMO SUBJECT: Purchase of one Roll -Off Truck for Recycling and Trash Collection RECOMMENDATION: City Council approve the purchase of a Kenworth T440 Roll -Off Truck available for the Sourcewell price of $188,373.31 through MHC Kenworth of Springdale, AR for use by the Recycling and Trash Department. BACKGROUND: Unit 4007 is a 2012 Peterbilt 320 Roll -Off Truck with 15/15 points. Recycling and Trash only has three Roll -Off trucks with one back up. These trucks are used to deliver and transport Drop Boxes. DISCUSSION: Fleet recommends the purchase of a Kenworth T440 Roll -Off Truck available for the Sourcewell price of $188,373.31 through MHC Kenworth of Springdale, AR for use by the Recycling and Trash Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This item was approved at the April 9, 2019 Equipment Committee. Attachments: MHC Kenworth Quote Sourcewell Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 /Vat Z City of Fayetteville will take quotes on the Roll Off truck and accessories listed below Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of Arkansas. Some of these are, Sourceweli, HGAC, National IPA and US Communities. Contact the Purchasing division @ 479-575-8256 for other contracts that may apply. The City will accept quotes until March 15, 2019, when they will be evaluated for use by the user division and the lowest total cost of ownership. Prices shall be effective thru May when we expect to have a purchase order and order will be placed. All quotes must have the contract name and number on the price sheet {our Sourcewell ID # 341431. Roll Off truck is a replacement item. Accessories will be evaluated by use and as budget allows. Quotes to be returned to Jesse Beeks at the City of Fayetteville Fleet Division, 1525 s. Happy Hollow Rd:, Fayetteville, AR 72701 or emailed to `b� edks faye eville ar.,ggv Quotes must include: Purchasing Co-op name and contract number Model numbers and pricing on roller and all attachments individually Note any deviations to specifications Deadline — March 15, 2019 Pagr. 1 of 0 H NEW TRUCK ORDER OZARK K9NWORTH, INC. ("Dealer") doing business as: MHC KENWORTHAtOLVO _RPRlNr.DAI F SPRINGDALE. AR 72762 4678 N 46TH ST 1-479-756-1200 PURCHASER ADDRESS DESCRIPTION Or TRADE-IN OR TRADE ATTACHMENT ADD F.E.T. YEAR MAKE MODEL 113 W Mountain :St BUSINESS PHONE OTHER PHONE CITY ISTATE ZILCLODETE COUNTY LOCAL TAX 479.575-8269 479-57&a257 Fa sttevtlle _AR 172 03/18/2019 QUANTITY YEAR MAKE MODEL fBODY TYPE SALESPERSON I - - , 2020 KW I L440 "4 BRYAN WHIJE STOCK NUMBER COLOR TRADE-IN EQUITY TO BE DELIVERED ON OR ABOUT FINANCIAL SOURCE PURCHASER'S CERTIFICATION 00/2 7/201-9as Purchaser and the person signing this Order on behalf of Purchaser hereby certify that: SERIAL NUMBERS _0F 1 PRICE VEHICLE(s) W'10 FET Financed by Purchaser) Due In Cash on Delivery $188,373.31 READ ALL PAGES OF THIS'ORDER reviewed the terms and conditions printed on the front and reverse side hereof, and agree to be bound thereby. The terms and conditions pdnted on the front and reverse side hee6of represent the entire and Integrated agreement between the parties relating to the purchase THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS ORDER. CHASSIS INCLUDES ROLL -OFF BODY INSTALLED agreements, ollher Written or oral GALFAB NOR60174079RI 60K 2. Purchaserand the petson'signing this Order on behalf of Purchaser have Carefully AUTHORIZED MANAGER OF DEALER, ALL WARRANTIES ON CHASSIS AND BODY INCLUDED THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE 'With the Optional equipment specifically listed on the face of this Order plus all standard DELIVERED TO THE CITY OF FAYETTEVILLE equipment as designated by the manufacturer at the time of delivery. FORTH ON ALL PAGES HEREOF. NOTE: If vehicle(s) are not funded within 16 days of truck receipt date at the dealer, c - stomerwill be chargedamount a per them aount per unit until units are fully funded. Customer has 60 days from delivery date of the truck to returriland have any add-ons.11sted on the sales order completed. DESCRIPTION Or TRADE-IN OR TRADE ATTACHMENT ADD F.E.T. YEAR MAKE MODEL SUBTOTAL BUSINESS TAX SERIAL NUMBER MILEAGE SALES TAX LOCAL TAX BALANCE OWED,TO TRADE DIFFERENCE REGISTRATION FEES TOTAL DELIVERED PRICE $188 373,31 LESS: TRADE-IN ALLOWANCE LESS: BALANCE OWED ON TRADE-IN TRADE-IN EQUITY LESS: CASH DEPOSIT SUBMITTED WITH ORDER PURCHASER'S CERTIFICATION CASH DUE ON DELIVERY (includes sbovre Taxes, Purchaser and the person signing this Order on behalf of Purchaser hereby certify that: but Ina ynot be InduSiveriof all Applicable Taxes} UNPAID BALANCE (Amount to be Separate!y I. Pul'Chasor and the PO($On SignIng this Order on behalf of Purchaser have Carefully Financed by Purchaser) Due In Cash on Delivery $188,373.31 READ ALL PAGES OF THIS'ORDER reviewed the terms and conditions printed on the front and reverse side hereof, and agree to be bound thereby. The terms and conditions pdnted on the front and reverse side hee6of represent the entire and Integrated agreement between the parties relating to the purchase THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS ORDER. and sale Of the Vehicle and cancels and supersedes prior negotiations, represanlatlOns or agreements, ollher Written or oral THIS ORDER IS NOT VALID UNLESS SIGNED BY AND ACCEPTED BY AN 2. Purchaserand the petson'signing this Order on behalf of Purchaser have Carefully AUTHORIZED MANAGER OF DEALER, reviewed this Order and fully understand that the Vehicle listed above Will be equippLd only THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE 'With the Optional equipment specifically listed on the face of this Order plus all standard TAXES WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET equipment as designated by the manufacturer at the time of delivery. FORTH ON ALL PAGES HEREOF. 3, The person signing this Older an behalf of Purchaser is of legal age to execute binding ANY TAXES DISPLAYED ON THIS TRUCK ARE ACTUAL TAXES, AS APPLICABLE. WILL BEORDER INVOICED TO TESTIHEMATED. contracts In this Slate. The person signing this Order on behalf of Purchaser has the authority and has been duty authorized to sign this Order on behalf of the Purchaser. PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF VEHICLE INVOICE. ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND SUBJECT TO THE MANUFACTURERS' PRODUCTION SCHEDULE AND FINAL APPROVAL, "rJ0 UMUCII UVIV 1 Alrib A UiNUINU AK131 I KA [ION PROVISION WHICH MAY BF ENFORCED BY THE PARTIES TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OFTHI'S AGREEMENT -iZNFD{AUTHORIZED REPRESENTATIVE OF PURCH- ASER); 0ATr �CCEPTEFP4Efi DATt (27-85733-114015) Customer Initials TRCK-SALE-VVI-4.3-02-A (REV 05/13) "COIJI795000