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Home My WebLink About95-19 RESOLUTIONi 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 95-19 File Number: 2019-0216 AMEND RESOLUTION 39-19: A RESOLUTION TO AMEND THE 2019 BUDGET BY REDUCING THE AMOUNT OF REAPPROPRIATIONS FROM THE 2018 BUDGET BY $2,532,487.00 WHEREAS, on February 5, 2019, the City Council approved Resolution 39-19, which reappropriated funds from the 2018 budget to the 2019 budget for items that were not yet completed or which were appropriated for future time periods; and WHEREAS, after Resolution 39-19 was passed, payments were submitted and processed for work done or services provided before December 31, 2018, and, therefore, those payments should be booked as expenditures against the 2018 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby amends the 2019 budget by reducing the amount of reappropriations from the 2018 budget by $2,532,487.00 as shown on the budget adjustment attached to this Resolution. PASSED and APPROVED on 4/16/2019 Page 1 Printed on 4117119 File Number: 2019-0216 Resolution 95-19 Attest: Sondra E. Smith, City Clerk TrMU hN c, ERitGIT •� �.�• ori 41 CC) ItillikWO y (F. Page 2 Printed on 4117119 " City of Fayetteville, Arkansas 113 West Mountain Street l r Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0216 Agenda Date: 4/16/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 AMEND RESOLUTION 39-19: A RESOLUTION TO AMEND THE 2019 BUDGET BY REDUCING THE AMOUNT OF REAPPROPRIATIONS FROM THE 2018 BUDGET BY $2,532,487.00 WHEREAS, on February 5, 2019, the City Council approved Resolution 39-19, which reappropriated funds from the 2018 budget to the 2019 budget for items that were not yet completed or which were appropriated for future time periods; and WHEREAS, after Resolution 39-19 was passed, payments were submitted and processed for work done or services provided before December 31, 2018, and, therefore, those payments should be booked as expenditures against the 2018 budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby amends the 2019 budget by reducing the amount of reappropriations from the 2018 budget by $2,532,487.00 as shown on the budget adjustment attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 411712019 City of Fayetteville Staff Review Form 2019-0216 Legistar File ID 4/16/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Kevin Springer 3/29/2019 Budget & Information Management/ Finance & Internal Services Department Submitted By Submitted Date Action Recommendation: Division / Department A resolution to amend resolution 39-19, reducing the amount of reappropriations to the 2019 budget by $2,532,487 and to approve a budget adjustment. Budget Impact: VARIOUS Account Number VARIOUS Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance VARIOUS Fund VARIOUS Project Title $ 100,186,000.00 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ (2,532,487.00) Remaining Budget 97,653,513.00 V20180327 Purchase Order Number: Previous Ordinance or Resolution # 39-19 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 16, 2019 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: March 29, 2019 CITY COUNCIL MEMO SUBJECT: Amendment to Resolution 39-19 Reducing the Amount of Reappropriations to the 2019 budget by $2,532,487 RECOMMENDATION: To reduce the reappropriation amount added to the 2019 budget pursuant to resolution 39-19 by $2,532,487 due to payments made against the 2018 budget which occurred after the adoption of Resolution 39-19. These amounts are reflected in the attached budget adjustment, DISCUSSION: Each year it is necessary for the City Council to reappropriate funds to the new budget because of items that were previously approved which were not yet completed or which were appropriated for future time periods. This was done in 2019 pursuant to resolution 39-19 adopted at the 2/5/2019 City Council meeting. Subsequent to that meeting, payments were submitted and processed for work done or services provided before December 31,2018. Therefore, these payments were appropriately booked as expenditures against the 2018 budget as required by Generally Accepted Accounting Principles. Many of these expenditures were large in amount and if the appropriations approved for their payment in 2019 is not reduced, it would result in over appropriation of and possible deficits in 2019 individual funds. Therefore, this request (if approved) will adjust the affected budgets to reflect appropriations no longer needed. BUDGET/STAFF IMPACT: The financial impact of approving this resolution is to decrease the reappropriations and thus the total 2019 expenditure budget by $2,532,487 pursuant to the attached budget adjustment. ATTACHMENTS: Staff Review Form Budget Adjustment Mailing Address: 113 W. Mountain Street www,fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division /Org2 Adjustment Number Non -Departmental (800) 2019 BA# 19-BO1 Requestor: KEVIN SPRINGER BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO REDUCE THE 2018 REAPPROPRIATIONS APPROVED ON 02/05/2019 BY $2,532,487. Adjustments due to Year End Payments made after agenda item. RESOLUTION/ORDINANCE COUNCIL DATE: 4/16/2019 LEGISTAR FILE ID#: 2019-0216 14 cUy -5 Lack 3/29/2019 10:23 AM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (Reappropriations) TOTAL (2,532,487) (2,532,487) v.20190115 Increase / (Decrease) Prpject.Sub; Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.001.0001-4999.97 - (116,554) RE Use Fund Balance - Prior 1010.090.6600-5314.00 (56,470) 17008 1 EX Professional Services - - 1010.090.6600-5315.00 (4,766) 17012 1 EX Contract Services - 1010.200.2920-5120.00 (19,551) 31607 1819.4309 EX Personnel Other - Contra 1010.200.2920-5331.00 (993) 39024 1201 EX Motorpool Charges - Maintenance 1010.200.2920-5802.00 (1,195) 33045 1 EX Vehicles & Equipment - base 1010.300.3020-5210.00 (32,763) 31711 1 EX Minor Equipment-: 1010.520.5260-5220.00 (131) 33051 1101 EX Landscape Materials - : 1010.671.2740-5400.00 (685) 33048 1 EX Building & Grounds - Maintenance 2100.410.4100-4999.97 -. (30,000) RE Use Fund Balance - Prior 2100.410.5500-5804.00 (30,000) - 18001 2100 EX Building Costs - Building Costs 2130.430.9130-4999.97 - (10,745) RE Use Fund Balance - Prior 2130.430.9130-5819.00 (10,745) - 15004 1 EX Parking Lot Improvements - Parking Lot Ir 2230.631.8006-5314.00 (57,133) 31708 1701 EX Professional Services - : 2230.900.0923-4999.97 (180,770) RE Use Fund Balance - Prior 2230.900.8007-5210.00 (123,637) - 31711 1 EX Minor Equipment - 2250.520.9250-4999.97 (44,158) RE Use Fund Balance - Prior 2250.520.9255-5814.05 (44,158) - 13001 1804 EX Sidewalk/Trails - Trails 2250.520.9256-5806.00 (63,357) 02013 1802 EX Park Improvements - Park Improvements 2250.520.9256-5806.00 63,357 - 02013 802 EX Park Improvements - Park Improvements 2930.200.2960-4999.97 - (38,195) RE Use Fund Balance - Prior 2930.200.2960-5379.07 (38,195) - 38070 1802 EX Confidential DTF - HIDTA PEPI H:\Budget Adjustments\2019_Budget\City Council\04-16-2019\2019-0216 BA 19-BO1 - 2018 Rebudgets Adjustments 1 of 3 Increase / (Decrease) Pro'ect.Sub# Account Number Expense Revenue Project Sub.Detl AT 4150.800.9150-4999.97 - (187,705) 4150.800.9150-5804.00 (5,175) - 17007 4150.800.9150-5804.00 (182,053) - 17007 4150.800.9150-5804.00 (477) - 17007 4470.001.9470-4999.97 - (750,834) 4470.140.8900-5400.00 (204) - 02046 4470.140.8900-5400.00 (411) - 02046 4470.170.8170-5210.00 (15,220) - 02057 4470.170.8170-5210.00 (650) - 04001 4470.170.8170-5315.00 (640) - 13008 4470.170.8170-5315.00 (17,851) - 13008 4470.170.8170-5315.00 (3,280) 13008 4470.170.8170-5801.00 (116,221) 09031 4470.300.8300-5210.00 (726) 03019 4470.300.8300-5210.00 (1,02_6) - 10017 4470.410.8410-5210.00 (5,660) - 02063 4470.410.8410-5417.00 (5,272) 02052 4470.410.8410-5418.00 (6,676) 02053 4470.410.8410-5814.00 (73,229) 02053 4470.520.8520-5220.00 (109) 15012 4470.520.8520-5315.00 (252) - 18010 4470.620.8900-5314.00 (15,800) - 16001 4470.621.8810-5314.00 (7,715) - 02097 4470.621.8810-5314.00 (10,000) - 02097 4470.621.8810-5314.00 (7,446) - 02097 T 1 EX 1701 EX 1702 EX RE 0904 EX 1502 EX 1 EX 1 EX 4000 EX 6000.6200 EX Account Name Use Fund Balance - Prior Building Costs - Building Costs Building Costs - Building Costs Building Costs - Building Costs Use Fund Balance - Prior Building & Grounds - Maintenance Building & Grounds - Maintenance Minor Equipment-: Minor Equipment-:. Contract Services - : Contract Services - : 6000.6300 EX Contract Services - 1 EX Fixed Assets - : 1 EX Minor Equipment - 1 EX Minor Equipment - 1 EX Minor Equipment - 1 EX Street Maintenance - Street Maintenance 1 EX Sidewalk Maintenance - Sidewalk Mainte 1 EX Sidewalk/Trails - Sidewalks 2 1 1 _1 1802 2014 4470.621.8810-5314.00 (6,355) - 02097 2015 4470.800.8820-5809.00 (7,304) 06035 3500 4470.800.8830-5330.05 (11,885) 02016 1 4470.800.8830-5399.03 (5,430) 02016 1 4470.800.8830-5814.05 35,238 02016 1601 4470.800.8835-5314.00 (11,193) 06035 3100 4470.800.8835-5808.00 (14,651) 06035 3100 4470.800.8835-5809.00 (309,821) 06035 3100 4470.800.8835-5809.00 (58,427) 06035 3500 4470.800.8835-5809.00 (72,618) 06035 2600 4520.800.9556-5314.00 (1,287) - 06035 2600 4520.800.9556-5314.00 (5,147) - 06035 3100 4520.800.9556-5809.00 (77,455) - 06035 3100 4520.800.9556-5809.00 (7,303) - 06035 3500 4520.800.9556-5809.00 (72,617) - 06035 2600 4520.800.9556-5809.00 (4,543) - 06035 1 4520.900.0952-4999.97 - (168,352) 5400.720.1840-5400.00 (974) 03038 1 5400.720.1840-5811.00 (57,189) 02065 1 5400.720.4000-4999.97 (892,304) 5400.720.5600-5314.00 (11,195) 5400.720.5600-5314.00 (58,719) 5400.720.5600-5314.00 (509) 5400.720.5600-5314.00 (25,674) 5400.720.5600-5314.00 (15,826) 11011 1 12009 1 12009 1601 12009 1801 EX Landscape Materials-: EX Contract Services - : EX Professional Services - EX Professional Services - EX Professional Services - EX Professional Services - : EX EX EX EX EX EX EX EX EX EX EX EX EX EX EX EX RE EX EX RE EX EX EX EX - 15021 1 EX Professional Services - : Street Improvements -Street Improveme Labor charges - Labor charges Cost Allocation - Motorpool Reimbursem Sidewalk/Trails - Trails Professional Services - : Water Line Improvements - Water Line In Street Improvements - Street Improveme Street Improvements - Street Improveme Street Improvements - Street Improveme Professional Services -: Professional Services - : Street Improvements - Street Improveme Street Improvements - Street Improveme Street Improvements - Street Improveme Street Improvements - Street Improveme Use Fund Balance - Prior Building & Grounds - Maintenance Water Meters - Water Meters Use Fund Balance - Prior Professional Services - Professional Services - Professional Services - Professional Services - - Professional Services - H:\Budget Adjustments\2019_Budget\City Council\04-16-2019\2019-0216 BA 19-BO1 - 2018 Rebudgets Adjustments 2 of 3 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.720.5600-5808.00 (41,609) 12009 1 5400.720.5600-5808.00 (3,663) - 06035 3100 5400.720.5700-5314.00 (13,125) - 02017 1 5400.720.5700-5314.00 (864) - 11011 1801 5400.720.5700-5315.00 (516) - 11014 1101 5400.720.5700-5815.00 5400.720.5700-5815.00 5400.730.5800-5314.00 5400.730.5800-5314.00 5400.730.5800-5314.00 5400.730.5800-5400.00 5400.730.5800-5414.00 5400.730.5800-5414.00 5400.730.5800-5801.00 5500.750.5000-4999.97 5500.750.5080-5227.00 5500.750.5080-5314.00 5500.750.5080-5804.00 5500.750.5080-5804.00 5500.750.5080-5870.00 5550.760.3940-4999.97 5550.760.3960-5314.00 5550.760.3960-5314.00 5550.760.3960-5314.00 5550.760.3960-5314.00 5550.760.3960-5314.00 5550.760.3960-5400.00 5550.760.3960-5804.00 9700.770.1910-4999.97 9700.770.1920-5802.00 w7nn -7-7n law) -run) nn 7 i uu. i i u.l7/-u-:)au/-.uu 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5802.00 9700.770.1920-5804.00 (79,440) (352,860) (7,716) ( 749 ) (1,152) (20, 307) (41,438) (152,058) (6,721) (9,241) 9,883 (13,463) (3,203) 9,241 (149) (2,306) (19,000) (70) (630) (17,702) 149 - 02017 - 02017 1 2018 - 10027 1001 - 13018 1501 13018 1601 02032 1 02068 1 02069 1 (6,783) (39,708) 02069 1 10001 1 13021 2000 13021 2000 18017 1 10001 1 EX Water Line Improvements - Water Line In EX Water Line Improvements - Water Line In EX Professional Services - - EX Professional Services - EX Contract Services - : EX Sewer Improvements - Sewer ImprovemE EX Sewer Improvements - Sewer ImprovemE EX Professional Services - EX Professional Services - EX Professional Services - EX Building & Grounds - Maintenance EX Plant Equipment Maintenance - Plant Eqt EX Plant Equipment Maintenance - Plant Eqi EX Fixed Assets - RE Use Fund Balance - Prior EX Containers - Containers EX Professional Services - - EX Building Costs - Building Costs EX Building Costs - Building Costs EX Container Costs - Container Costs RE Use Fund Balance - Prior 13025 1701 EX Professional Services - - 31704 1701 EX Professional Services - .- 15030 2018 EX Professional Services - : 31704 2018.1 EX Professional Services - : - 31704 2018.4309 EX Professional Services - : - 15030 2018 EX Building & Grounds - Maintenance - 13025 1701 379) (50) - 02078 (491) - 02078 '(389) - 02078 (184) - 02079 (43) - 02080 (705) - 02080 (1,802) - 02080 (690) - 02080 (14,806) - 02081 (8,367) - 02081 (151) - 02081 (8,549) - 0208_1 (102) - 02082 (10) - 02083 (40) - 02083 30,000) 18001 2016 2017 2018 2017 2014 2016 2017 2018 2015 2016 2017 2018 2017 2017 2018 9700 EX Building Costs - Building Costs RE Use Fund Balance - Prior EX Vehicles & Equipment - base EX Vehicles & Equipment - base _ EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Vehicles & Equipment - base EX Building Costs - Building Costs H:\Budget Adjustments\2019_Budget\City Council\04-16-2019\2019-0216 BA 19-BOl - 2018 Rebudgets Adjustments 3 of 3