HomeMy WebLinkAbout83-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 83-19
File Number: 2019-0176
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN THE ADDITIONAL AMOUNT OF
$18,082.00 TO ADD FINAL ENGINEERING DESIGN AND BID SERVICES FOR THE
REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE
DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS
DEPARTMENT OF TRANSPORTATION JOB 040579
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 2 to the contract with McClelland Consulting Engineers, Inc. in the additional amount
of $18,082.00 to add final engineering design and bid services for the replacement of an existing 24 -inch
water main adjacent to Morningside Drive associated with utility relocations required for Arkansas
Department of Transportation Job 040579.
PASSED and APPROVED on 4/2/2019
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Printed on 413119
= City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0176
Agenda Date: 4/2/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 10
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT
WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE ADDITIONAL AMOUNT OF
$18,082.00 TO ADD FINAL ENGINEERING DESIGN AND BID SERVICES FOR THE
REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE
DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS
DEPARTMENT OF TRANSPORTATION JOB 040579
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 2 to the contract with McClelland Consulting Engineers, Inc. in the additional amount of
$18,082.00 to add final engineering design and bid services for the replacement of an existing 24 -inch water
main adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of
Transportation Job 040579.
City of Fayetteville, Arkansas Page 1 Printed on 413/2019
City of Fayetteville Staff Review Form
2019-0176
Legistar File ID
4/2/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 3/14/2019 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a Supplemental Agreement No. 2 to the contract with McClelland Consulting
Engineers, Inc in the amount of $18,082.00 to add final engineering design and bid services for the replacement of
an existing 24 -inch water main adjacent to Morningside Drive associated with utility relocations necessary for
Arkansas Department of Transportation Job 040579.
5400.720.5600-5314.00
Account Number
11011.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water and Sewer
Fund
Water/Sewer Relocations - Bond Projects
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,134,172.00
$ 144,832.52
989,339.4
$ 18,082.00
971,257.48
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
4.
FAYETTEVILLE
J, ARKANSAS
MEETING OF APRIL 2, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: March 14, 2019
CITY COUNCIL MEMO
SUBJECT: McClelland Consulting Engineers — Supplemental Agreement No. 2 for
Engineering Design of Morningside Drive Waterline
RECOMMENDATION:
Staff recommends the approval of a Supplemental Agreement No. 2 to the contract with
McClelland Consulting Engineers, Inc in the amount of $18,082.00 to add final engineering
design and bid services for the replacement of an existing 24 -inch water main adjacent to
Morningside Drive associated with utility relocations necessary for Arkansas Department of
Transportation Job 040579.
BACKGROUND:
Resolution 205-17 permitted McClelland Consulting Engineers (MCE) to proceed with design
work for utility relocations along Highway -16 (15th Street) between S. College Ave. and
Huntsville Rd. Subsequently, resolution 45-18 increased MCE's scope to include design of a 24"
waterline replacement along Morningside Dr. from 15th Street to Huntsville Rd. This 24"
waterline is in need of replacement due to age, material, and frequency of leaks.
DISCUSSION:
The original intent was to bid this project at one time, both the Highway -16 relocations and the
24" waterline along Morningside. However, the Arkansas Department of Transportation (ArDOT)
will not quickly be progressing with the Highway -16 widening project and city staff recommends
bidding the 24" Waterline project as soon as possible to avoid further leaks or failure of this
waterline. This proposed Supplemental Agreement No. 2 covers MCE's costs associated with
separating this project into a stand-alone plan -set, specification, and bid package.
BUDGET/STAFF IMPACT:
Funds are available in Water/Sewer Relocations — Bond Projects.
Attachments:
Supplemental Agreement No. 2
Resolution 45-18
Resolution 205-17
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Supplemental Agreement No. 2
Highway 16 Utility Relocations
Date: --I ' dL— o
WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc.
(ENGINEER) entered into an Agreement for Professional Engineering Services
(AGREEMENT) on October 3, 2017; and,
WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional
services outside of the scope of the AGREEMENT.
NOW THEREFORE, the following modifications will be made to the AGREEMENT to
include the additional services requested:
MODIFICATIONS:
1. Section 2.1.1 — the additional scope of services are included in the attached
Appendix "A-2".
2. Section 5.1 —the maximum not -to -exceed amount is increased from $173,689.82 to
$191,771.82. Modifications to compensation are included in the attached
Appendix "134".
4".
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 2, to be
effective on the date set out above.
McClelland Consulting Engineers, Inc
BY:
Daniel Barnes, PE
President, Fayetteville Office
City of Fayetteville, Arkansas
APPENDIX A-2 — SCOPE OF ADDITIONAL SERVICES
SUPPLEMENTAL AGREEMENT NO. 2 — 24" WATER MAIN FINAL DESIGN AND BID SERVICES
1.1 General
The scope of additional services includes preparation of Final Design Plans, Project Specifications, Bid
Documents and bidding services for the 24" water main at Morningside Drive to be bid as a separate
and distinct project from the Highway 16 utility relocations. This project is anticipated to be complete or
under construction when the Highway 16 relocation work is performed.
1.2 Design Surveys, Preliminary Design, Final Design and Bidding Services
1.2.1 Design Surveys
MCE will complete additional topographic surveys in the following areas due to changes that
occurred during the course of the design of the 24" water main:
• Connection of a new road (Swift Drive)to Morningside Drive and associated drainage
infrastructure associated with the Park Meadows development.
• Installation of new power poles in the vicinity of the 24" water main associated with the
Park Meadows development.
• Additional survey at Huntsville/Morningside intersection to account for future widening
at the intersection as well as tie-ins to existing water mains.
1.2.2 Preliminary Design
Preliminary design services were included in Supplemental Agreement No. 1.
1.2.3 Final Design
Based on review comments provided by the City on the 90% plans, the Final Design and Project
Specifications for the 24" water main relocation shall be completed and prepared for release as
a distinct, stand-alone package. Design deliverables shall be the same as included in the Original
Agreement dated October 3, 2017. Additional coordination with the Park Meadows
development will be required to account for future widening of Morningside Drive.
1.2.4 Bidding Phase
Design and bid documents will be prepared and bid out as one distinct, complete project. This
shall include attendance at the pre-bid meeting and bid opening, tabulation of bids, and
recommendation of award. Response to bidder questions and issuance of addenda was included
in Supplemental Agreement No. 1.
1.3 Property Surveys, Property Mapping, Easement Mapping and Easement Preparation Services
In Supplemental Agreement No. 1, it was assumed that the permanent easement adjacent to
the Park Meadows development would be dedicated by plat. Due to the timing of this project, a
permanent easement will need to be acquired from the developer. In addition, permanent
easements will be required north of Huntsville Road and south of Highway 16 for the 24" water
Appendix A-2 — Scope of Additional Services Page 1 of 2
24" Water Main Final Design and Bid Services
main tie-in points that were not included in the original agreement. Therefore, a total of three
new permanent easements are included, which shall include property surveys, mapping, and
preparation of easement documents and exhibits.
1.4 Storm Water Pollution Prevention Plan Services
This work was included in Supplemental Agreement No. 1.
1.5 Geotechnical Services
This work was included in Supplemental Agreement No. 1.
1.6 Construction Phase Services
The scope of Construction Phase Services will be added with a future amendment to this
agreement.
1.7 Extra Work
The following items are not included under this agreement but will be considered as extra work:
1. Redesign for the City's convenience or due to changed conditions after prior approval or
conflicting direction from the City or from ARDOT.
2. Submittals or deliverables in addition to those listed in Section 1.2.2.
3. Environmental Assessment.
4. Work related to environmentally or historically (culturally) significant items.
Extra Work will be as directed by the City of Fayetteville in writing for an additional fee as
agreed upon by the City of Fayetteville and MCE.
1.8 Schedule
The same schedule as defined in the Original Agreement dated October 3, 2017 will be
maintained. Updates or modification to this schedule will be coordinated between the Owner
and Engineer and agreed upon in writing.
Appendix A-2 — Scope of Additional Services Page 2 of 2
24" Water Main Final Design and Bid Services
Appendix B-4 Fee Proposal - Supplemental Agreement No. 2
Appendix B-4
Design Surveys, Final Design, Easements and Bidding Assistance
In Conjunction with the 24" Water Main Relocation along
Morningside Drive
Fayetteville, Arkansas
Manhours
Labor Classification
Time/ lours
Labor Rate
Extended
Sr Project Manager V
8.00
$60.00
$480.00
Project Manager III
36.00
$40.00
$1,440.00
Project Designer III
40.00
$30.00
$1,200.00
Chief Draftsman
24.00
$27.00
$648.00
Survey Tech. II
28.00
$22.00
$616.00
Reg. Land Surveyor IV
16.00
$40.00
$640.00
Field Survey 1 -Man
24.00
$27.00
$648.00
Office Admin
12.00
$20.00
$240.00
Direct Labor Subtotal
$5,912.00
Overhead 164.03%
$9,697.00
Subtotal
$15,609.00
Fixed Fee
$1,873.00
Subtotal Labor Costs
$17,482.00
EXPENSES
Estimated Rc:in„hursable Experist;
Anriount
Mileage
$50.00
Printing
$50.00
ADH Review Fee*
$500.00
Total Estimated Reimbursable Expenses
$600.00
Total Costs - Design Surveys, Final Design, Easements, and Bidding Phase $18,082.00
* One (1) ADH Review Fee of $500 included in Original Agreement.
2/27/2019
FEE ESTIMATE
Supplemental Agreement No. 2 - 24" Water Main Final Design and Bidding
Manhour Fee Estimate
Date: 02-27-2019
CONSULTING
EChi5iJL�iN
ENGINEERS, WC.
Task Description
Sr Project
Manager V
Project
Manager III
Project
Designer III
Chief
Draftsman
Survey Tech.
II
Reg. Land
Surveyor IV
Field Survey 1
Man
Office Admin
Desi n Surveys
Complete mapping of surface features
16.00
Drafting
8.00
-Quality. control
2.00
.Project Management
2.00
Sub total Manhours / Fee
IFfnal Design
0.00
0.00
0.00
0.00
8.00
4.00
16.00
0.00
,Adjust horizontal alignment
2.00
4.00
8.00
Adjust vertical alignment
2.00
6,00
1200
Coordinate with Developer's Engineer on Potential
Conflicts
1.00
4.00
4.00
(Pre are recommendation for sequence of construction
2.00
4.00
(Coordinate easement requirements
2.00
2.00
(Develop quantity and bid form
1.00
2.00
Assemble Project Manual
1.00
4.00
8.00
Prepare estimate of probable construction cost
1.00
2,00
Submit to ADH for review/approval
2.00
4,00
IReply to ADH comments
1.00
2,00
2,00
ArDOT coordination/permitting
1.00
4.00
2.00
Utility coordination
1.00
2.00
2.00
Meetings with Owner
2.00
2.00
Project management
1.00
4,00
Sub total Manhours / Fee
SWPPP Services
6.00
30.00
36.00
24.00
0.00
0.00
0.00
8.00
Complete SWPPP
Prepare NO1
Sub total Manhours / Fee
BiddinL Phase
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Respond to questions during bidding
Prepare/Issue Addenda
Pre-bid meeting
2.00
2.00
Bid Opening
2.00
2.00
Bid tabulation and recommendation
2.00
2.00
400
Sub total Manhours / Fee
Property Surveys, Mapnin� and Easments
2.00
6.00
4.00
0.00
0.00
0.00
0.00
4.00
.Assemble survey plats, subdivision plats, deeds, etc.
4.00
2.00
Tie ro er[ pins / Field Crew
8.00
Drafting / Data Processing
400
Boundary Resolution
4.00
Exhibit A Map Preparation (Estimate of 3)
800
4.00
Prepare easement description (Estimate of 3) 1
4.00
2.00
Sub total Manhours / Fee
Total Estimated Manhours / Professional Fees
0.00
8.00
0.00
36.00
0.00
40.00
0.00
24.00
20.00
28.00
12.00
16.00
8.00
24.00
0.00
12.00
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