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Home My WebLink AboutORDINANCE 6168crcr, vk 7 AN',r� 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6168 File Number: 2019-0168 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC. - ROTATING ASSEMBLY AND MOTOR DRIVE: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $22,929.95 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPLACEMENT OF A ROTATING ASSEMBLY AND REPAIR OF A MOTOR DRIVE IN AN INFLUENT PUMP USED AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Electric Motor Center disassembled an influent pump used at the Noland Wastewater Treatment Plant and determined that the motor drive required repair and the rotating assembly needed to be replaced; and WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of _ Ark. Code Ann. §19-11-203(14) (EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of $22,929.95 (plus any applicable taxes) from Electric Motor Center for the replacement of a rotating assembly and the repair Page of a motor in an influent pump used at the Noland Wastewater Treatment facility. Page 1 Printed on 413119 Page Number., 2 File Number- 2019-0168 Ordinance: 6168 Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Ordinance. PASSED and APPROVED on 4/2/2019 Attest: Y O� � •� rr- Sondra E. Smith, City Clerk Traa_�-utier ';CAYi=TTFVILL1 ;� Page 2 Printed on 413119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 f Text File File Number: 2019-0168 Agenda Date: 4/2/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 2 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC. - ROTATING ASSEMBLY AND MOTOR DRIVE: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $22,929.95 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPLACEMENT OF A ROTATING ASSEMBLY AND REPAIR OF A MOTOR DRIVE IN AN INFLUENT PUMP USED AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Electric Motor Center disassembled an influent pump used at the Noland Wastewater Treatment Plant and determined that the motor drive required repair and the rotating assembly needed to be replaced; and WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14)(EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of $22,929.95 (plus any applicable taxes) from Electric Motor Center for the replacement of a rotating assembly and the repair of a motor in an influent pump used at the Noland Wastewater Treatment facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Ordinance. City of Fayetteville, Arkansas Page 1 Printed on 4/3/2019 City of Fayetteville Staff Review Form 2019-0168 Legistar File ID 4/2/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 3/12/2019 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division/ Department Action Recommendation: Staff recommends replacement of an influent pump rotating assembly and repair of the pump's drive motor for the Paul R. Noland WWTP by Electric Motor Center of Springdale, Inc. in the amount of $22,929.95 plus applicable taxes, and approval of a budget adjustment. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budget Impact: Water and Sewer Fund Plant, Pumps and Equipment- WWTP Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Project Title $ 626,301.00 $ 623,287.42 3,013.58 $ 25,165.62 $ 25,166.00 ;,013.96 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Taxes are estimated at $2,235.67 for a total of $25,165.62. CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 2, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Wastewater Treatment DATE: March 8, 2019 CITY COUNCIL MEMO SUBJECT: Approval of a resolution for replacement of an influent pump's rotating assembly and repair of the same pump's drive motor by Electric Motor Center for the Paul R Noland WWTP. RECOMMENDATION: Staff recommends replacement of an influent pump rotating assembly and repair of the pump's drive motor by Electric Motor Center for the Paul R Noland WWTP in the amount of $22,929.95 plus applicable taxes, and approval of a budget adjustment. BACKGROUND: The Noland Treatment Facility utilizes a series of nine pumps to feed influent through the treatment process. These pumps are divided into two influent pump stations comprised of Station #1's six dry -pit pumps and Station #2's three submersible pumps. In recent years staff the 30+yr old influent pumps have required over -haul corrective maintenance. This replacement/repair will represent the final over -haul of Station #1's six dry -pit pumps. DISCUSSION: Recently one (1) influent pump was pulled from Influent Pump Station #1 for disassembly inspection and repair proposals. The unit was shipped to Electric Motor Center in Springdale, AR for disassembly and repair inspections. Electric Motor Center has been the vendor consistently used to perform the other influent motor -pump rebuilds in recent years. Electric Motor Center's inspection found the pump's motor drive to be repairable, whereas the pump's rotating assembly was too badly worn to be repaired and a replacement is needed. The vendor has submitted a repair proposal consisting of motor -drive repairs and replacement of the pump's rotating assembly. Staff recommends completion of the $22,929.95 in proposed repairs to the influent pump. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Arkansas Procurement Law R6:19-11- 203. Subsection 14 EE "hidden or unknown damages". BUDGET/STAFF IMPACT: Funds will be moved from the Sanitary Sewer Rehabilitation project to the Wastewater Treatment, Plant Pumps and Equipment project to cover the replacement/repair costs. Attachments: Electric Motor Center Quote ELECTRIC MOTOR CENTER 804 N. JEFFERSON SPRINGDALE, AR 72764 PHONE; (479)756-8040 FAX;(479)756-0567 EMAIL; rhr•{tllenic..3rcoxmail.cf)jii NUMBER OF PAGES; .I TO; --Txd' FSM DATE; I - SUBJECT;. (:�l %,d FROM; �-- S a4v /a T i It -4 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WASTEWATER TREATMENT (730) 2019 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP for the replacement of an influent pump rotating assembly and repair of the pump's drive motor for the Noland Wastewater Treatment plant. Budgeted funds from the Sanitary Sewer Rehabilitation project need to be moved to cover the purchase of these items. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 4/2/2019 2019-0168 L ilk H utchem1k 3/14/2019 4:45 PM Budget Director TYPE: JOURNAL #: G LDAT E: CHKD/POSTED: Date TOTAL - v.201901 15 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.730.5800-5414.00 25,166 02069 1 EX Plant Equipment Maintenance- Plant EqL 5400.720.5700-5815.00 (25,166) 02017 1 EX Sewer Improvements - Sewer Improveme H:\Budget Adjustments\2019_Budget\City Council\04-02-2019\2019-0168 BA Noland WW Influent Pump Replacement 1 of 1 RECEIVED APR 1.5 2MORTHWEST ARKANSAS aTY OFFAY: E. CITY CLERK' I� . ocrat '; I�;.., ?(�i .-;1'i�"lc'�I:_ii.+1 ;:?r,� ..� .!2-0..,;7 �:i,4 ',';.`..,.•l:ir.; .,,.,�..,,i�G; C`J?1 AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6168 Was inserted in the Regular Edition on: April 11, 2019 Publication Charges: $ 104.00 1 Cathy Sta,,g- Subscribed and sworn to before me This 12- day of , 2019. Notary Public My Commission Expires: 2Z (ZJL� CATI lY WILES ans,as - Bruton Co!!f1 Noiay Public - coinrylifl 13971 18 'I Ply Commission Expires Fct M. "0'. **NOTE** Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6168 File NUmber 2019-0168 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC. - ROTATING ASSEMBLY AND MOTOR DRIVE: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $22,929.95 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPLACEMENT OF A ROTATING ASSEMBLY AND REPAIR OF A MOTOR DRIVE IN AN INFLUENT PUMP USED AT THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, Electric Motor Center disassembled an innuent pump used at the Noland Wastewater Treatment Plant and determined that the motor drive required repair and the rotating assembly needed to be replaced; and WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14) (EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of $22,929.95 (plus any applicable taxes) from Electric Motor Center for (lie replacement of a rotating assembly and the repair Page of a motor in an influent pump used at the Noland Wastewater Treatment facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Ordinance. PASSED and APPROVED on 4/2/2019 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 74904452 April 11, 2019