The URL can be used to link to this page

Home My WebLink AboutORDINANCE 6167113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6167 File Number: 2019-0162 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC. - AERATOR MIXER MOTORS: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $12,830.67 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPAIR OF FOUR AERATOR MIXER MOTORS AT THE NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages"; and WHEREAS, Electric Motor Center has disassembled four aerator mixer motors used at the Noland Wastewater Treatment Plant and has determined that they require repairs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE C I T Y O F FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark: Code Ann. §19-11-203(14) (EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of $12,830.67 (plus any applicable taxes) from Electric Motor Center for the repair of four aerator mixer motors used at the Noland Wastewater Treatment Facility. PASSED and APPROVED on 4/2/2019 Page 1 Printed on 413119 Page Number:2 File Number: 2019-0162 Ordinance Number: 6167 Attest: Sondra E. Smith, City Clerk Tr�q¢� 0 / • "Y •�. . Z Al It f--AYETTEVI r�• " (P•9� Page 2 Printed on 413119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 -r Text File File Number: 2019-0162 Agenda Date: 4/2/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 1 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC. - AERATOR MIXER MOTORS: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $12,830.67 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPAIR OF FOUR AERATOR MIXER MOTORS AT THE NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages"; and WHEREAS, Electric Motor Center has disassembled four aerator mixer motors used at the Noland Wastewater Treatment Plant and has determined that they require repairs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14)(EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of $12,830.67 (plus any applicable taxes) from Electric Motor Center for the repair of four aerator mixer motors used at the Noland Wastewater Treatment Facility. City of Fayetteville, Arkansas Page 1 Printed on 4/3/2019 Tim Nyander City of Fayetteville Staff Review Form 2019-0162 Legistar File ID 4/2/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/11/2019 WASTEWATER TREATMENT (730) Submitted By Submitted Date Action Recommendation: Division / Department Staff recommends repair of one (1) 100 hp and three (3) 50 hp aerator motors, used for the biological nutrient removal process for the Paul R. Noland WWTP by Electric Motor Center of Springdale, Inc. in the amount of $12,830.67 plus applicable taxes. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Water and Sewer Fund Plant, Pumps and Equipment - WWTP Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 626,301.00 $ 609,205.76 $ 14,081.66 $ 3,013.58 V20180321 Previous Ordinance or Resolution # Approval Date: Comments: Taxes are estimated at $1,250.99 for a total of $14,081.66. CITY OF FAYETTEVILLE ARKANSAS MEETING OF APRIL 2, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Wastewater Treatment DATE: March 8, 2019 CITY COUNCIL MEMO SUBJECT: Approval of a resolution for rebuilding one (1) 100 hp and three (3) 50 hp aerator motors by Electric Motor Center for the Paul R Noland WWTP. RECOMMENDATION: Staff recommends repair of one (1) 100 hp and three (3) 50 hp aerator motors, used for the biological nutrient removal process, by Electric Motor Center for the Paul R Noland WWTP in the amount of $12,830.67 plus applicable taxes. BACKGROUND: The Noland Treatment Facility utilizes a series of eight aerator mixers per the EAST and WEST basin -trains for supplying dissolved oxygen to the biological nutrient removal reactors. The eight units operate in series using a combination of four large and four medium aerator mixers; these aerator mixers are powered respectively by a series of 100 hp and 50 hp drive motors. In recent years these 30+yr old mixers have required over -haul corrective maintenance. DISCUSSION: Recently four aerator mixers, one (1) large and three (3) medium, were pulled for disassembly inspection and repair proposals. The motors for these units were shipped to Electric Motor Center in Springdale, AR for disassembly and repair inspections. Electric Motor Center has been the vendor consistently used to perform the other motor rebuilds in recent years. Electric Motor Center recently submitted a repair proposal for the one (1) 100 hp and three (3) 50 hp aerator motors. Staff recommends completion of the $12,830.67 in proposed repairs to the four aerator motors. Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Arkansas Procurement Law R6:19-11- 203. Subsection 14 EE "hidden or unknown damages"- Mailing ama es Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available within the Wastewater Treatment, Plant Pumps and Equipment project. Attachments: Electric Motor Center Quote ELECTRIC MOTOR CENTER 804 N. JEFFERSON SPRINGDALE, AR 72764 PHONE; (479)756-8040 FAX;(479)756-0567 EMAIL; ra�!ii'emc.�trcn�i��i�il.cnan NUMBER OF PAGES; TO; � r►1 e i a DATE.,; SUBJECT; �1-1 /-� FRONT; ALL• u �.J iw��.flr.� 5`u t Xr .Zt4 ',L I X14-' '' 3o S 3 . S3�r..� sa .E° �a lis' �,pM• yor`�" .3r� cl /00 l�, P �`�l F ►Jct S' !� P �r� . c f S- RECEIVED APR 1.5 2019 [G�1�j �. 't I FAY fTf�IULF �fih� GL6RK'S QFFICE Noxi IwFST AxKnrSAs Democrat V%-, Oazettc .'t) k" . '. - 1:.. '.._( 'IIS, . `L' � ; 1 _ 19 '95 ,.,.'n�!•:, � AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6167 Was inserted in the Regular Edition on: April 11, 2019 Publication Charges: $ 84.50 — G�__*t "_s"A-Kg' Cathy Stag*j Subscribed and sworn to before me This 12 -day of 0I'll- , 2019. Notary Public r My Commission Expires: Z)6 / CATHY VJil-Es ArkioFas - contort Count v i NOW, Public - Comms:= 'i23_?�r i it iMjy Commission E;spires Lzh 2.0, 20`_':1 **NOTE** Please do not pay from Affidavit. Invoice will be sent. Ordinance. 6167 File Number: 2019-0162 ELECTRIC MOTOR CENTER OF SPRINGDALE, INC -AERATOR MIXER MOTORS: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE AMOUNT OF $12,830.67 PLUS APPLICABLE TAXES, FROM ELECTRIC MOTOR CENTER FOR THE REPAIR OF FOUR AERATOR MIXER MOTORS AT THE NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, I'onnal scaled bidding is not necessary for the repair or"hidden or unknown damages"; and WHEREAS, Electric Motor Center has disassembled four acrator mixer motors used at the Noland Wastewater Treatment Plant and has determined that they require repairs. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section] That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14) (EE), the repair of "hidden or unknown damages" docs not require formal competitive bidding and therefore, waives competitive bidding and accepts the quote of$12,830.67 (plus any applicable taxes) from Electric Motor Center for the repair of four aerator mixer motors used at the Noland Wastewater Treatment Facility. PASSED and APPROVED on 4/22019 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 74904444 April 11, 2019