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HomeMy WebLinkAbout71-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 71-19 File Number: 2019-0153 CDWG, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FORTY (40) GETAC TABLET COMPUTERS WITH EXTENDED WARRANTIES AND ACCESSORY COMPONENTS FROM CDWG, INC. FOR THE AMOUNT OF $145,360.00 PLUS APPLICABLE TAXES, PURSUANT TO A NATIONAL IPA TECHNOLOGY SOLUTIONS COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of forty (40) Getac tablet computers with extended warranties and accessory components from CDWG, Inc. for the amount of $145,360.00 plus applicable taxes, pursuant to National IPA Technology Solutions Cooperative purchasing agreement 2018011- 01, for use by the Police Department. PASSED and APPROVED on 3/19/2019 Attest: 'Z '.'Z' ': 4" - Sondra E. Smith, City Clerk Treasurer 401 r � � ��/���� • r� w j... - yPLLLr� Page 1 . Printed on 3120119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0153 Agenda Date: 3/19/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 CDWG, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF FORTY (40) GETAC TABLET COMPUTERS WITH EXTENDED WARRANTIES AND ACCESSORY COMPONENTS FROM CDWG, INC. FOR THE AMOUNT OF $145,360.00 PLUS APPLICABLE TAXES, PURSUANT TO A NATIONAL IPA TECHNOLOGY SOLUTIONS COOPERATIVE PURCHASING AGREEMENT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of forty (40) Getac tablet computers with extended warranties and accessory components from CDWG, Inc. for the amount of $145,360.00 plus applicable taxes, pursuant to National IPA Technology Solutions Cooperative purchasing agreement 2018011-01, for use by the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 3/20/2019 Keith Macedo Submitted By City of Fayetteville Staff Review Form 2019-0153 Legistar File ID 3/19/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/1/2019 INFORMATION TECHNOLOGY (170) Submitted Date Division / Department Action Recommendation: Staff recommends approving the purchase of forty (40) Getac tablet computers for the Police Department, through the National IPA Technology Solutions cooperative purchasing agreement 2018011-01, from CDWG Inc., in the amount of $145,360.00 plus applicable taxes. 4470.200.8200-5801.00 Account Number 19002.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Sales Tax Capital Fund Police Mobile Computer Terminal Replacement Project Title Current Budget $ 225,000.00 Funds Obligated $ Current Balance $ 225,000.00 Item Cost $ 159,532.60 Budget Adjustment Remaining Budget 65,4b/.4L V20180321 Previous Ordinance or Resolution # 273-18 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 19, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL MEMO FROM: Keith Macedo, Director of Information Technology DATE: March 1, 2019 SUBJECT: Staff recommends approving the purchase of forty (40) Getac tablet computers for the Police Department, through the National IPA Technology Solutions cooperative purchasing agreement 2018011-01, from CDWG Inc., in the amount of $145,360.00 plus applicable taxes. RECOMMENDATION: Staff recommends approving the purchase of forty (40) Getac tablet computers for the Police Department, through the National IPA Technology Solutions cooperative purchasing agreement 2018011-01, from CDWG Inc., in the amount of $145,360.00 plus applicable taxes. BACKGROUND: The Police Department utilizes ruggedized computers within patrol vehicles to access computer aided dispatch, mobile messaging, automatic vehicle locations systems, ticket writing software, accident reconstruction software, access to network documents, and enable officers to research driver's license and license plate information. Patrol vehicle computers have become a critical tool for Police operations due to the amount of information officer's access. The majority of the current computers were purchased in late 2014 and early 2015 and most warranties will expire in the next two (2) months. The current computers have reached the end of their useful life and have started to experience increased technical issues in the past six (6) months. DISCUSSION: Information Technology (IT) and Police staff reviewed computers from DataLux (current Police and Fire computer brand), Panasonic, and Getac. Each computer was installed in a patrol vehicle and evaluated by officers for approximately six (6) weeks. At the end of the evaluation staff selected Getac as the best solution for officer needs. The selected Getac A140 computer contained the largest screen evaluated, a matte finish screen that reduced glare, rugged construction, full warranty, and was the lowest cost. IT staff obtained multiple quotes and the lowest quote was from CDWG through the National IPA contract 2018011-01. City Council approved the use of this contact, through resolution 273-18, at the December 18, 2018 City Council meeting. BUDGET/STAFF IMPACT: Funds are available within the Police Mobile Computer Terminal Replacement CIP project as part of the Sales Tax Capital Improvements fund. Attachments: Staff Review Form, Staff Review Memo, CDWG Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 PEOPLE = Z M a WHO GET IT DEAR JOSHUA WRIGHT, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL KLQG661 2/28/2019 GETAC OPTION 1 0915131 $159,532.60 i' ITEM QTY CDW# UNIT PRICE EXT. PRICE -QF-TAC AIAO j7&5Q0U 256116 W10 40 5470830 $2,799.00 $111,960.00 Mfg. Part#: AE40TDQAXDXX Contract: National IPA Technology Solutions (2018011-01) GETAC PROTECT PLUS+E]CT WTY=TABLET 40 3690529 $234.00 $9,360.00 Mfg. Part#: GE-SVTBNFX4Y SHIPPING $0.00 Electronic distribution - NO MEDIA - Contract: National IPA Technology Solutions (2018011-01) SALES TAX $14,172.60 Ir.Vh�S.iG_Ar7�Itter - 174VSSr a_d�R�2ts.�1 40 4332942 $116.00 $4,640.00 Mfg. Part#: GAD2X4 UNSPSC:39121006 Contract: National IPA Technology Solutions (2018011-01) Please remit payments to: all CT L$1AWNQARl7 Vrc LMWI - 10-9IA Cz 40 5476970 $295.00 $11,800.00 Mfg. Part#: OHHGTC803 75 Remittance Drive Contract: National IPA Technology Solutions (2018011-01) Suite 1515 r;FA > BEY R11BB_£R,KB TOUCI-E�[1_US,� 40 5470834 $190.00 $7,600.00 Mfg. Part#: 59OGBL000177 Contract: National IPA Technology Solutions (2018011-01) W . Shipping Method: DROP SHIP -GROUND PURCHASER BILLING INFO SUBTOTAL $145,360.00 Billing Address: SHIPPING $0.00 CITY OF FAYETTEVILLE - ACCTS PAYABLE SALES TAX $14,172.60 113 W MOUNTAIN ST FAYETTEVILLE, AR 72701-6083 GRAND TOTAL $159,532.60 Phone: (479) 575-8367 Payment Terms: Net 30 Days -Govt State/Local DELIVER TO Please remit payments to: Shipping Address: { COW Government CITY OF FAYETTEVILLE 75 Remittance Drive 30SHUA WRIGHT Suite 1515 113 W MOUNTAIN ST Chicago, IL 60675-1515 FAYETTEVILLE, AR 72701-6083 Phone: (479) 575-8367 Shipping Method: DROP SHIP -GROUND (866) 567-1653 Page 1 of 2 lenapek@cdwg.com Thls quote is subject to CDW's Terms and Conditions of Sales and Service Projects at htt. / w!v :oin±rnri:'art ean'n'-cnn li i ns/nrgrJur,trr>d�lrti.•:r, For more information, contact a CDW account manager © 2019 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2