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Home My WebLink AboutORDINANCE 6159113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6159 File Number: 2019-0117 AUTOMATIC ENGINEERING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO ACCEPT A REPAIR QUOTE OF $140,452.33, PLUS APPLICABLE TAXES, FROM AUTOMATIC ENGINEERING TO REPAIR FOUR AGITATOR GEARBOXES FOR THE PAUL R. NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages"; and WHEREAS, Automatic Engineering has taken apart and examined four agitator gearboxes and determined that repair of these gearboxes would cost $140,452.33 plus applicable taxes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14)(EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts Automatic Engineering's repair quote of $140,452.33 (plus any applicable taxes) and authorizes the payment of that amount. PASSED and APPROVED on 3/5/2019 Page 1 Attest: Sondra E. Smith, City Clerk ,N�<<<ti�ttrr►►►►�► K f r .•may :�' �■1 T Y 0 10''�. �.. � •■mss Printed on 317 1! i t f ►1,►, City of Fayetteville, Arkansas 113 West Mountain Street y = Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0117 Agenda Date: 3/5/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 8 AUTOMATIC ENGINEERING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO ACCEPT A REPAIR QUOTE OF $140,452.33, PLUS APPLICABLE TAXES, FROM AUTOMATIC ENGINEERING TO REPAIR FOUR AGITATOR GEARBOXES FOR THE PAUL R. NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages"; and WHEREAS, Automatic Engineering has taken apart and examined four agitator gearboxes and determined that repair of these gearboxes would cost $140,452.33 plus applicable taxes. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann. §19-11-203(14)(EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts Automatic Engineering's repair quote of $140,452.33 (plus any applicable taxes) and authorizes the payment of that amount. City of Fayetteville, Arkansas Page 1 Printed on 3/6/2019 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2019-0117 Legistar File ID 3/5/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/13/2019 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends repair of one (1) large and three (3) medium Lightnin brand agitator gearboxes for the Paul R. Noland Treatment Facility by Automatic Engineering in the amount of $140,452.33 plus estimated applicable taxes of $13,694.11 for a total of $154,146.44. 5400.730.5800-5414.00 Account Number 02069.1 Budget Impact: Water and Sewer Fund Plant, Pumps and Equipment - WWTP Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Project Title $ 785,080.00 $ 202,635.39 V $ 582,444.61 _ $ 154,146.44 $ 428,298.17 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 5, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Wastewater Treatment DATE: February 13, 2019 CITY COUNCIL MEMO SUBJECT: Approval of the repair of one (1) large and three (3) medium Lightnin brand agitator gearboxes for the Noland Treatment Facility RECOMMENDATION: Staff recommends repair of one (1) large and three (3) medium Lightnin brand agitator gearboxes for the Paul R. Noland Treatment Facility by Automatic Engineering in the amount of $140,452.33 plus applicable taxes. BACKGROUND: The Noland Treatment Facility utilizes a series of eight agitator mixers per the EAST and WEST basin -trains for supplying dissolved oxygen to the biological nutrient removal reactors. The eight units operate in series using a combination of four large (100 hp) and four medium (50 hp) Lightnin brand agitator mixers. In recent years these 30+yr old mixers have required over -haul rebuild corrective maintenance. DISCUSSION: Recently, one (1) large and three (3) medium agitator mixers were pulled for disassembly, inspection and repair proposals. The gearbox units were shipped to Automatic Engineering for the disassembly and repair inspections. Automatic Engineering has been used to perform previous gearbox rebuilds in recent years. Return freight for the repaired units is included in the repair estimates. Staff recommends completion of the repairs of the four gearboxes in the amount of $140,452.33 plus applicable taxes. Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Arkansas Procurement Law R6:19-11- 203, Subsection 14 (EE) "hidden or unknown damages" Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available within the Wastewater Treatment - Plant Pumps and Equipment project. Attachments: Quotes from Automatic Engineering INSPECTION & ESTIMATE 7013631 -SOD Inspection 1%!:& COGENT Automatic Engineering Service Center 'Service Order # 7013631 Date 1/3/2018 'SUID # Q-36426 :Salesman Keith Lvett Customer City of Fayetteville Customer Stock # Contact Name, First Brian Service Type Service Contact Name, Last Daniels Brand Automatic Engineering 'Contact Phone 479-575-8386 Market Municipal Contact Cell Fluid Being Pumped N/A Gearbox Contact Email Equipment Location/Station 13 Manufacturer Lightnin Model LAT -130 Serial # 8625435603 Item Type / Description Mixer Gear Box Additional Items Coupling Hub, Auto Lubricater, Piping Level of Repair L2 - Full DCI with Clearances Noted, Sandblasting, Estimate with Pictures, and Repair Report DCI Technician JKC DCI Date Pump As Found/Received I Notes: Gearbox as received for DCI. Lower front & rear cover panels were missing when gearbox was received. Since all 4 gearboxes were missing the panels, we are assuming that the panels are with the customer, and were not quoted for replacement. L -i INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Shaft (Bevel Gear) Inspection Notes Input Assembly Teeth are chipped and not repairable. Inspection Notes Input shaft bevel gear is chipped, causing the Aff Replace input shaft. assembly rotate rough. T f7 !s Work Scope L Replace bearings, shims, and other wear parts. r. INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Shaft (Bevel Gear) Inspection Notes Teeth are chipped and not repairable. - Work Scope Aff Replace input shaft. INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Inspection Notes r Bearing showed normal wear. � r tolerance. _ • } Work Scope Work Scope Replace with new bearing. Cleanup, degrease, and reuse. INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Housing Inspection Notes Housing in good condition, bearing fit was within T tolerance. _ Work Scope Cleanup, degrease, and reuse. INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Shaft Coupling Inspection Notes -- -- -'.I'r Shaft hubs and element in good condition. Work Scope Clean, degrease, & reuse. INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Low Speed Shaft Inspection Notes Groove cut into shaft at lip seal fit. Work Scope Repair groove in shaft, clean & reuse shaft. INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediary Gearing Inspection Notes Gearing in good condition. Bearings are showing wear, but have not failed. ♦�_ Bearing fits are within tolerance. 4,— tN k7 "r Work Scope Clean, degrease, and rebuild. i d Work Scope INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediate Bearings Inspection Notes e Bearings are showing wear, but have not failed. Bearing fits are within tolerance. "r i7 Work Scope Clean and degrease shafts and housings. Replace bearings, shims, and bearing locknuts/lock washers. INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 how Speed Shaft Bearing Housing Inspection Notes { Bearing fits are within tolerance. , ,. ,Q.- *~ found. _ _F Y Work Scope i ..1. Clean and degrease housing. Rebuild with new shims, oil seals, and retaining rings. r -� Clean and degrease housing. Rebuild with new wear parts and gaskets. INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Main Housing Inspection Notes { Housing is in good condition. No stripped holes - found. _ _F Y i ..1. Work Scope r -� Clean and degrease housing. Rebuild with new wear parts and gaskets. „r! INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013631 -SOD Inspection Conclusions Paint Tyke and Color I Vista grc-=n I Bin Location I storage container outsidL Cause of Failure Normal wear from extended use of the gearbox. Damage to was limited to damage input shaft and groove in low speed shaft. Gearbox will be rebuilt with new wear parts, including bearings, bearing locknuts/lock washers, oil seals, shims, retaining rings, and gaskets (complete parts list below). The oil level sensor and oil temperature sensor will be replaced with new units, matching the units installed on previous gearbox repairs. After assembly, the gearboxes will be painted and shipped back to the customer. Additional motes & Suggestions Input shaft need replace( Bevel Gear & pinion) Yellow color code Parts Required Packing Ring Gasket Seal Ring Gasket - Cover Plate Retaining Ring Bearing Tapered Adapter Sleeve - Split Adapter Sleeve - Solid Locknut & Lockwasher Oil Seal Bearing Gasket Oil Seal Locknut Washer Bearing Nose Bearing Hex Head Capscrew Hex Head Capscrew Bevel Pinion Bearing Bearing Bearing Gasket Gasket Oil Seal Oil Seal Oil Seal Shaft Repair on Low Speed Shaft Need to check and see if the customer has the bott Hex Head Cap Screw Breather Assembly Shim Set ;Shim Set Shim Set Oil Slinger !Shim Set 5/8x3 allen screw Oil Level Sensor Oil Temp Sensor Shipping Description 11"00e01on Reviewed,ey, • KC Date 13/14/2019 INSPECTION & ESTIMATE Page 7 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 SERVICE ESTIMATE Customer: City of Fayetteville, AR Automatic Engineering Contact: Brian Daniels 412 N. Redbud Ave. Date: 01/03/2019 ,> AUTOMATIC Phone: 479-575-8386 Broken Arrow, OK 74012 ENGINEERING Fax: 479-684-4730 Phone: 918-585-5703 A COGENT COMPANY Project: I Fax: 918-585-5707 Quote #: 7013631 Opp #: OP -474527 Dear Brian, We are pleased to offer the following estimate for your review_ Line No Quantity Description of Unit Net Each Net Ext. 1 1.00 LAT -130 Serial Number - 8625435603 Materials $28,761.72 Labor $11,160.00 Total $39,921.72 Disassembly, Cleaning, Inspection and Estimating Charge Amount due if this unit is not repaired. An invoice for this charge will automatically generate within 90 days of this estimate. This charge is for DCI (Disassembly, Clean and Inspect). All units left at our facility for more than 6 months will be scrapped unless written notification is received. Delivery: 9 - 11 week(s) after receipt of P.O FOB Point: .................. Shipping Point Terms of Payment: ...... Net 30 Quote Validity: ............ 30 Days Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed Quoted By: Salesrep: Bryant Peterson Tim Hunt bpeterson@cogentcompanies.com thunt@aei-inc.com 816-460-1635 $3,720.00 STANDARD TERMS AND CONDITIONS Price is FOB factory. Price does not include any freight charges. Price does not include any applicable duties or sales tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges, vibration isolation devices, installation, startup or testing. + If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions. Payment terms are net 30 days with approved credit. An interest charge of 1-1/2% per month will be added to balances over 30 days. Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due amounts. Payment of "commercial transaction" invoices by credit card will be charged a fee based upon Cogenfs average discount rate for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%. All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the rental contract. Pricing does not include any overtime running of power equipment. In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special, incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to operate, perform its obligations to third persons or injuries to goodwill; nor shall Company's liability extend to damages or losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against Customer by third parties. Customer remises, releases and discharges Company from any and all liability or damages which might be caused by failure to deliver any equipment within the agreed time by Company. Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by Company. Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by Customer's use or possession of the equipment or materials, to the fullest extent allowable by law. In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery. This agreement shall be governed by the laws of the state where the Company's branch office is located from which the equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in which Company's branch office is located from which the equipment was rented or purchased. Any provisions hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Revised January 2015 INSPECTION & ESTIMATE COGENT OGENT Automatic Engineering Service Center 7013004 -SOD Inspection Service Order # 7013004 Date 1/3/2018 SUID# Q-34368 Salesman Keith Lvett Customer City of Fayetteville Customer Stock # I L2 - Fuil DCI with Clearances Noted, Sandblasting, Estimate with Pictures, and Repair Report Contact Name, First Brian Service Type Service Contact Name, Last Daniels Brand Automatic Engineering Contact Phone 479-575-8386 Market Municipal Contact Cell 1 �II 1 Fluid Being Pumped N/A Gearbox Contact Email Equipment Location/Station 12 (Manufacturer Lightnin iModel LAT -160 Serial # 8625435708 Item Type / Description Mixer Gear Box ,Additional Items lCoupling Hub, Auto Lubricater, Piping Level of Repair I L2 - Fuil DCI with Clearances Noted, Sandblasting, Estimate with Pictures, and Repair Report DCI Technician I Chris J I DCI Date 1/11/2019 INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Pump As Found/Received Notes: Gearbox as received for DCI. Lower front & rear -cover panels were missing when gearbox was received. Since all 4 gearboxes were missing the panels, we are assuming that the panels are with the customer, and were not quoted for replacement. i i 1 �II 1 Jq: � i •z . � r i INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013004 -SOD Inspection -Shaft Input Assembly Inspection Notes _ No major teeth damage. Assembly spun freely. - A" 11112 1 f Work Scope c Work 5cope + ' Replace bearings, shims, and other wear parts. ,....�� -{ -Shaft Input Inspection Notes Bearing fit is worn out of tolerance. r 11112 1 f Work Scope f r • - Repair bearing fit. ' INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013004 -SOD Inspection INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Inspection Notes e ; - d - Bearing showed normal wear. i� Work Scope Replace with new bearing. INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Housing Inspection Notes Housing in good condition, bearing fit was within tolerance. Work Scope`: Cleanup, degrease, and reuse. e ; - d - INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE Shaft Coupling Inspection Notes Shaft hubs and element in good condition. Work degrease, & reuse. Law Speed Shaft Inspection Notes Shaft is in good condition, with one bearing fit being out of tolerance. Scope Repair out of tolerance bearing fit, clean & reuse shaft. 7013004 -SOD Inspection INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013004 -SOD Inspection INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediary Gearing Inspection Notes Gearing showing some wear to the teeth, but is in overall good condition. Work Scope Clean, degrease, and rebuild. u Bearings are showing wear, but have not failed. INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediate Bearings inspection Notes Bearings are showing wear, but have not failed. Bearing fits are within tolerance. r� Q .3 �u � Work Scope Clean and degrease shafts and housings. Replace' As bearings, shims, and bearing locknuts/lock washers. INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013004 -SOD Inspection INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 LOW Speed Shaft Bearing Housing Inspection Notes Bearing fits are within tolerance. �+ .r, it Work Scope 'Work Scope _. - Clean and degrease housing. Rebuild with new wear parts and gaskets. shims, oil seals, and retaining rings. i r.. i INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Main Housing Inspection Notes Housingcondition. No stripped is in good holes found. it Work Scope Clean and degrease housing. Rebuild with new - =', b • f wear parts and gaskets. �C INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013004 -SOD Inspection Conclusions Paint Type and Color j I Bin Location I Storage Container (Silver Marker) Primary Cause of Failure Normal wear from extended use of the gearbox. Damage to was limited to fits on input and low speed shaft, which will be repaired. Gearbox will be rebuilt with new wear parts, including bearings, bearing locknuts/lock washers, oil seals, shims, retaining rings, and gaskets (complete parts list below). The oil level ;sensor and oil temperature sensor will be replaced with new units, matching the units installed on previous gearbox repairs. After assembly, the gearboxes will be painted and shipped back to the customer. .Additional Notes & Suggestions All gears are in good condition and will be reused. Parts Required PACKING RING GASKET SEAL RING GASKET -COVER PLATE RETAINING RING BEARING W33 TAPERED ADAPTER SLEEVE -SPLIT LOCKNUT & WASHER OIL SEAL BEARING W33 RETAINING RING OIL SEAL OIL SEAL SHIM SET OIL SEAL GASKET BEARING BEARING RETAINING RING RETAINING RING BEARING THRUST PLATE SHIM SET SHIM SET SHIM SET NOSE BEARING BEARING WASHER LOCKNUT OIL SEAL GASKET SOCKET HEADSET SCREW REPAIR SEAL FIT ON SLOW SPEED SHAFT REPAIR SEAL FIT INPUT SHAFT OIL LEVEL SENSOR OIL TEMP SENSOR HEX HEAD CAP SCREW Inspection Reviewed By Greg Haggard I Date 1 1/15/2019 INSPECTION & ESTIMATE Page 7 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 SERVICE ESTIMATE Customer: City of Fayetteville, AR Automatic Engineering Contact: Brian Daniels 412 N. Redbud Ave. Date: 12/05/2018 AUTOMATIC Phone: 479-575-8386 Broken Arrow, OK 74012 ENGINEERING Fax: 479-684-4730 Phone: 918-585-5703 A COGENT COMPANY Project: Fax: 918-585-5707 Quote #: 7013004 Opp #: Dear Brian, We are pleased to offer the following estimate for your review. Line No Quantity Description of Unit Net Each Net Ext. 1 LAT -160 Serial Number - 8625435708 Materials $25,303.09 Labor $11,160.00 Total $36,463.09 Disassembly, Cleaning, Inspection and Estimating Charge Amount due if this unit is not repaired. An invoice for this charge will automatically generate within 90 days of this estimate. This charge is for DCI (Disassembly, Clean and Inspect). All units left at our facility for more than 6 months will be scrapped unless written notification is received. Delivery: ................... 9 - 11 week(s) after receipt of P.O FOB Point: .................. Shipping Point Terms of Payment: ...... Net 30 Quote Validity: ............ 30 Days Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed. Quoted By: Salesrep: Bryant Peterson Tim Hunt bpeterson@cogentcompanies.com thunt@aei-inc.com 816-460-1635 $3,720.00 STANDARD TERMS AND CONDITIONS Price is FOB factory. Price does not include any freight charges. Price does not include any applicable duties or sales tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges, vibration isolation devices, installation, startup or testing. If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions. Payment terms are net 30 days with approved credit. An interest charge of 1-1/2% per month will be added to balances over 30 days. Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due amounts. Payment of "commercial transaction" invoices by credit card will be charged a fee based upon Cogenfs average discount rate for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%. All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the rental contract. Pricing does not include any overtime running of power equipment. In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special, incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to operate, perform its obligations to third persons or injuries to goodwill; nor shall Company's liability extend to damages or losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against Customer by third parties. Customer remises, releases and discharges Company from any and all liability or damages which might be caused by failure to deliver any equipment within the agreed time by Company. Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by Company. Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by Customer's use or possession of the equipment or materials, to the fullest extent allowable by law. In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery. This agreement shall be governed by the laws of the state where the Company's branch office is located from which the equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in which Company's branch office is located from which the equipment was rented or purchased. Any provisions hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Revised January 2015 INSPECTION & ESTIMATE 7013634 -SOD Inspection N Automatic Engineering Service Center Notes: Service Order # 7013634 Date 1/3/2018 SUID # Q-36430 Salesman Keith Lovett Customer City of Fayetteville Customer Stock # the customer, and were not quoted for Contact Name, First Brian Service Type Service Contact Name, Last Daniels Brand Automatic Engineering Contact Phone 479-575-8386 Market Municipal Contact Cell Fluid Being Pumped N/A Gearbox Contact Email Equipment Location/Station 19 � 'Manufacturer Lightnin i� (Model LAT -130 Serial # 8625435601 Item Type / Description Mixer Gear Box Additional Items Coupling Hub, Auto Lubricater, Piping Level of Repair I L2 - Full DCI with Clearances Noted, Sandblasting, Estimate with Pictures, and Repair Report DCI Technician I Chris J I DCI Date 1/22/2019 INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2,5 - Effective 10/2018 Pump As Found/Received Notes: Gearbox as received for DCI. Lower front & rear cover panels were missing when gearbox was received. Since all 4 gearboxes were missing the panels, we are assuming that the panels are with the customer, and were not quoted for replacement. � Iy i� I� ti 5. •.3f - - a w, INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2,5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Assembly Inspection Notes a No major teeth damage. Assembly spun freely. „Y j ■ i r .r Work Scope r Replace bearings, shims, and other wear parts R _ 1 INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Shaft Inspection Notes •Groove worn into shaft at lip seal fit. 'Work Scope Repair lip seal fit. a INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2 5 - Effective 10/2018 Upper Bearing Inspection Notes Bearing showed normal wear. Housing in good condition, bearing fit was within Work Scope Replace with new bearing. - Work Scope Cleanup, degrease, and reuse. - INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2 5 - Effective 10/2018 Upper Bearing Housing Inspection Notes:^. Housing in good condition, bearing fit was within tolerance. - Work Scope Cleanup, degrease, and reuse. - „ 4 l - S•. INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2 5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Shaft Coupling Row Speed Shaft Inspection Notes Inspection Notes Shaftis in good condition. Shaft hubs and element in good condition, t Work Scope 'Work Scope Clean, degrease, & reuse.. 'r - INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Row Speed Shaft Inspection Notes Shaftis in good condition. Work Scope Clean & reuse shaft. INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediary Gearing Inspection Notes Gearing showing some wear to the teeth, but is in overall good condition. 17 - Work Scope Clean, degrease, and rebuild. -------- Y_.. +Y Bearings are showing wear, but have not failed. r .• INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediate Bearings Inspection Notes -------- Bearings are showing wear, but have not failed. Bearing fits are within tolerance. [-.. r Work Scope i Clean and degrease shafts and housings. Replace bearings, shims, and bearing locknuts/lock ' at washers.AW r INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Low Speed Shaft Bearing Housing Inspection Notes, +' Bearing fits are within tolerance. repaired, due to spinning of the outer bearing race. Clearance is at 0.0035", and should be no more than 0.002". Work Scope Repair bearing fit. Clean and degrease housing. Work Scope 4. Clean and degrease housing. Rebuild with new shims, oil seals, and retaining rings. _ i 56 INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Main Housing Inspectlon;Note s , +' Low speed shaft lower bearing fit will need to be repaired, due to spinning of the outer bearing race. Clearance is at 0.0035", and should be no more than 0.002". Work Scope Repair bearing fit. Clean and degrease housing. Rebuild with new wear parts and gaskets. ' INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013634 -SOD Inspection Conclusions Paint Type and Color lGreen I Bin Location IStorage Container/Light Blue Dot Primary Cause of Failure Normal wear from extended use of the gearbox. Damage to was limited to groove on low speed shaft and oversize bearing fit on housing, which will both be repaired. Gearbox will be rebuilt with new wear parts, including bearings, bearing locknuts/lock washers, oil seals, shims, retaining rings, and gaskets (complete parts list below). The oil level sensor and oil temperature sensor will be replaced with new units, matching the units installed on previous gearbox repairs. After assembly, the gearboxes will be painted and shipped back to the customer. Additional Notes & Suggestions All gears are in good condition and will be reused. Parts Required REPAIR ID BORE ON SLOW SPEED SHAFT LOWER BE SANDBLASTING PACKING RING GASKET SEAL RING GASKET -COVER PLATE GREASE RETAINER RETAINING RING BEARING TAPERED ADAPTER SLEEVE -SPLIT ADAPTER SLEEVE -SOLID LOCKNUT AND WASHER OILSEAL BEARING RETAINING RING OIL SEAL OIL SEAL OIL SEAL GASKET BEARING BEARING RETAINING RING RETAING RING BEARING NOSE BEARING BEARING WASHER LOCKNUT OIL SEAL-C/R 22361 GASKET .SHIM SET SHIM SET SHIM SET SHIM SET OIL TEMPERATURE SENSOR OIL LEVEL CONTROL SWITCH TUBING CONNECTOR REPAIR SEAL FIT ON INPUT SHAFT Inspection Reviewed By I Greg Hoggard I Date 1 1/22/2019 INSPECTION & ESTIMATE Page 7 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 SERVICE ESTIMATE Customer: City of Fayetteville, AR Automatic Engineering Contact : Brian Daniels 412 N. Redbud Ave. Date: 01/03/2019 , AUTOMATIC Phone: 479-575-8386 Broken Arrow, OK 74012 ENGINEERING Fax: 479-684-4730 Phone: 918-585-5703 A COGENT COMPANY Project: I Fax: 918-585-5707 Quote #: 7013634 Opp #: OP -474531 Dear Brian, We are pleased to offer the following estimate for your review Line No Quantity i Description of Unit I Net Each I Net Ext. 1 1.00 LAT -130 Serial Number - 8625435601 Materials $19,419.21 Labor $11,180.00 Total $30,579.21 Disassembly, Cleaning, Inspection and Estimating Charge Amount due if this unit is not repaired. An invoice for this charge will automatically generate within 90 days of this estimate. This charge is for DCI (Disassembly, Clean and Inspect). All units left at our facility for more than 6 months will be scrapped unless written notification is received. Delivery: ................... 9 - 11 week(s) after receipt of P.O. FOB Point: .................. Shipping Point Terms of Payment: ...... Net 30 Quote Validity: ............ 30 Days Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed. Quoted By: Salesrep: Bryant Peterson Tim Hunt bpeterson@cogentcompanies.com thunt@aei-inc.com 816-460-1635 $3,720.00 STANDARD TERMS AND CONDITIONS Price is FOB factory. Price does not include any freight charges. Price does not include any applicable duties or sales tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges, vibration isolation devices, installation, startup or testing. If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions. Payment terms are net 30 days with approved credit. An interest charge of 1-1/2% per month will be added to balances over 30 days. Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due amounts. Payment of "commercial transaction" invoices by credit card will be charged a fee based upon Cogenfs average discount rate for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%. All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the rental contract. Pricing does not include any overtime running of power equipment. In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special, incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to operate, perform its obligations to third persons or injuries to goodwill; nor shall Company's liability extend to damages or losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against Customer by third parties. Customer remises, releases and discharges Company from any and all liability or damages which might be caused by failure to deliver any equipment within the agreed time by Company. Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by Company. Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by Customer's use or possession of the equipment or materials, to the fullest extent allowable by law. In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery. This agreement shall be governed by the laws of the state where the Company's branch office is located from which the equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in which Company's branch office is located from which the equipment was rented or purchased. Any provisions hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Revised January 2015 INSPECTION & ESTIMATE 7013636 -SOD Inspection Manufacturer COGENT Automatic Engineering Service Center LAT -130 Serial # 8625435604 Item Type / Description Service Order # 7013636 Date 1/3/2018 SUID # Q-36432 Salesman Keith Lovett Customer City of Fayetteville Customer Stock # Contact Name, First Brian Service Type Service Contact Name, Last Daniels Brand Automatic Engineering Contact Phone 479-575-8386 Market Municipal Contact Cell Fluid Being Pumped N/A Gearbox Contact Email _ .,tib � •�_ •��. _ Equipment Location/Station 14 Manufacturer Lightnin Model LAT -130 Serial # 8625435604 Item Type / Description Mixer Gear Box Additional Item lCoupling Hub, Auto Lubricater, Piping Level of Repair 1-2 - Full DCI with Clearances Noted, Sandblasting, Estimate with Pictures, and Repair Report DCI Technician I I Luke Steinhauser JDCI Date 1/10/2019 INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Pump As Found/Received Notes: Gearbox as received for DCI. Lower front & rear cover panels were missing when gearbox was received. Since all 4 gearboxes were missing the panels, we are assuming that the panels are with the customer, and were not quoted for _ replacement. _ .,tib � •�_ •��. _ I r �.. r��!Lfl� k �y c Y ' INSPECTION & ESTIMATE Page 1 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Shaft Inspection Notes ,Oil seal has worn a groove into the shaft which will need to be repaired. Teeth are in good condition. Work Scope Repair seal fit. Input Assembly -' - - -- i �, .._.. Inspection Notes _ I No major teeth damage. Assembly spun freely. Work scope Replace bearings, shims, and other wear parts. +a INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Input Shaft Inspection Notes ,Oil seal has worn a groove into the shaft which will need to be repaired. Teeth are in good condition. Work Scope Repair seal fit. -' - - -- i �, .._.. INSPECTION & ESTIMATE Page 2 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Inspection Notes Bearing showed normal wear. ' tolerance. r Work Scope�- 1 Replace with new bearing. Cleanup, degrease, and reuse. y4. INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Upper Bearing Housing Inspection Notes Housing in condition, bearing fit was within good tolerance. Work Scope Cleanup, degrease, and reuse. 'Y INSPECTION & ESTIMATE Page 3 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Shaft Coupling Inspection Notes-,-,�-�. One the hubs is damaged the Low Speed Shaft of at outer slots and Inspection Notes Shaft is in good condition. is not repairable.',f. _ t -- - --.- - — r t �-'• iS .� .ti .. ii vow .r�t i Work Scope Replace one hub. Clean, degrease, & reuse other hubs. Clean & reuse shaft. INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Low Speed Shaft Inspection Notes Shaft is in good condition. -- - --.- - — r t �-'• iS .� .ti .. ii 'Work Scope Clean & reuse shaft. INSPECTION & ESTIMATE Page 4 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediary Gearing Inspection Notes Oil seal has worn a groove into the shaft that will r need repaired. Gearing showing some wear to the t teeth, but is in overallgood condition.? - —° Bearing fits are within tolerance. — w .. n Work Scope Repair oil seal groove. Clean, degrease, and .R. rebuild. Work Scope Clean and degrease shafts and housings. Replace -.0 5 „�',:•. INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Intermediate Bearings Inspection Notes Bearings are showing wear, but have not failed —° Bearing fits are within tolerance. — w .. n 4D - r .. Work Scope Clean and degrease shafts and housings. Replace -.0 5 „�',:•. bearings, shims, and bearing locknuts/lock r — washers. INSPECTION & ESTIMATE Page 5 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Main Housing"",, !Inspection Notes Low Speed Shaft Bearing Housing 1 Lower bearing spun in bearing fit. Inspection Notes 'Work Scope Repair lower bearing fit to restore clearances. Bearing fits are within tolerance. wear parts and gaskets. � *f •.� rte- �.. ;r i 'Work Scope Clean and degrease housing. Rebuild with new :shims, oil seals, and retaining rings. z -' INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 Main Housing"",, !Inspection Notes 1 Lower bearing spun in bearing fit. 'Work Scope Repair lower bearing fit to restore clearances. Clean and degrease housing. Rebuild with new wear parts and gaskets. INSPECTION & ESTIMATE Page 6 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 INSPECTION & ESTIMATE 7013636 -SOD Inspection Conclusions Pail)t Type and Color Ivista green ameralock 113in Location I Cony box - Red Code Cause of Failure Normal wear from extended use of the gearbox. Damage to was limited to fits on input and low speed shaft, which will be repaired. Gearbox will be rebuilt with new wear parts, including bearings, bearing locknuts/lock washers, oil seals, shims, retaining rings, and gaskets (complete parts list below). The oil level sensor and oil temperature sensor will be replaced with new units, matching the units installed on previous gearbox repairs. The top cover assembly which covers the head bearing was severly rusted, and will be replaced. After assembly, the gearboxes will be painted and shipped back to the customer. Additional Notes & Suggestions All gears are in good condition and will be reused. Parts Required Coupling Half Oil Seal Oil Seal Oil Seal Gasket Breather Assembly Bearing Bearing Bearing Heax Head Capscrew Hex Head Capscrew Nose Bearing Bearing Locknut Oil Seal •Gasket Shim Set Shim Set :Shim Set Shim Set Packing Ring Gasket Seal Ring Gasket - Cover Plate Retaining Ring Top Cover Assembly Bearing 'Tapered Adapter Sleeve - Split Adapter Sleeve -Solid Locknut & Lockwasher Oil Seal Bearing Repair Bearing Housing Fit Low Speed Shaft Fit Repair Input Shaft Repair Sandblasting Freight Oil Temperature Sensor Oil Level Sensor inspection Reviewed Ely Greg Hoggard jDate 1/15/2019 INSPECTION & ESTIMATE Page 7 of 7 ANSI Inspection Form V2.5 - Effective 10/2018 SERVICE ESTIMATE Customer: City of Fayetteville, AR Automatic Engineering Contact: Brian Daniels 412 N. Redbud Ave. Date: 01/03/2019 •rq AUTOMATIC Phone: 479-575-8386 Broken Arrow, OK 74012 ENGINEERING Fax: 479-684-4730 Phone: 918-585-5703 A COGENT COMPANY Project: I Fax: 918-585-5707 Quote #: 7013636 Opp #: OP -474534 Dear Brian, We are pleased to offer the following estimate for your review. Line No Quantity Description of Unit Net Each Net Ext. 1 1.00 LAT -130 Serial Number - 8625435604 Materials $22,328.31 Labor $11,160.00 Total $33,488.31 Disassembly, Cleaning, Inspection and Estimating Charge Amount due if this unit is not repaired. An invoice for this charge will automatically generate within 90 days of this estimate. This charge is for DCI (Disassembly, Clean and Inspect). All units left at our facility for more than 6 months will be scrapped unless written notification is received. Delivery: 9 - 11 week(s) after receipt of P.O. FOB Point: .................. Shipping Point Terms of Payment: ...... Net 30 Quote Validity: ............ 30 Days Thank you for the opportunity to provide you with this estimate. Please let us know how you would like to proceed Quoted By: Salesrep: Bryant Peterson Tim Hunt bpeterson@cogentcompanies.com thunt@aei-inc.com 816-460-1635 $3,720.00 STANDARD TERIVIS AND CONDIT]UNS Price is FOB factory. Price does not include any freight charges. Price does not include any applicable duties or sales tax, use tax, excise tax, value-added or other similar taxes that may apply to this equipment and/or project. Unless specifically stated, price does not include manual or automatic controls, starters, protective or signal devices, wiring, anchor bolts, gauges, vibration isolation devices, installation, startup or testing. If the price is included in a proposal, the price is firm for receipt of an order within 30 days of the date shown on the proposal. Any additional terms and conditions included in the proposal are specifically included in these terms and conditions. Payment terms are net 30 days with approved credit. An interest charge of 1-1/2% per month will be added to balances over 30 days. Retainage of any invoiced amount is unacceptable unless specifically agreed to by Company at the time of order, and shall in no case exceed a period of 120 days. If payments are not timely received by Company, and this account is turned over to an attorney for collections, Customer agrees to pay all reasonable costs and attorney fees incurred in collection of the past due amounts. Payment of "commercial transaction" invoices by credit card will be charged a fee based upon Cogenfs average discount rate for credit card transactions for the prior calendar year. This fee will change annually and is currently 2.55%. All equipment either rented from or through Company is subject to all of the terms and conditions listed on the back of the rental contract. Pricing does not include any overtime running of power equipment. In no event shall Company's obligations and liabilities under this Agreement include any direct, indirect, punitive, special, incidental or consequential damages or losses that Customer may suffer or incur in connection with this sale, service or rental, including, but not limited to, loss of revenue or profits, damages or losses as a result of Customer's inability to operate, perform its obligations to third persons or injuries to goodwill; nor shall Company's liability extend to damages or losses Customer may suffer or incur as a result of such claims, suits or other proceedings made or instituted against Customer by third parties. Customer remises, releases and discharges Company from any and all liability or damages which might be caused by failure to deliver any equipment within the agreed time by Company. Customer shall be responsible for determining the good operating condition of all materials and equipment prior to accepting the materials and equipment. NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE IS MADE UNLESS THE SAME IS SPECIFICALLY SET FORTH IN WRITING AND ACCEPTED IN WRITING BY COMPANY, BUT IN SUCH CASE THE WARRANTY OR GUARANTEE IS LIMITED AS ABOVE PROVIDED. Notwithstanding the foregoing, Company will pass through to the Customer any warranty provided by the manufacturer of any equipment supplied by Company. Customer covenants and agrees to defend, indemnify and hold Company harmless from any claims, damages or liability arising out of the use, maintenance or delivery of the equipment or materials purchased or rented hereunder. Customer shall further defend, indemnify and hold Company harmless from any and all damages to third persons or to property caused by Customer's use or possession of the equipment or materials, to the fullest extent allowable by law. In connection with a proposal, if Customer has any further questions or comments regarding the proposal, please feel free to contact Company. If the proposal meets with Customer's approval, please sign, date and mail or fax a copy of the proposal back to Company's office, and the identified equipment will be ordered and/or scheduled for delivery. This agreement shall be governed by the laws of the state where the Company's branch office is located from which the equipment is rented or purchased. Customer further agrees that venue and jurisdiction shall be appropriate in the county in which Company's branch office is located from which the equipment was rented or purchased. Any provisions hereof which may prove unenforceable under any law shall not affect the validity of any other provision hereof. Revised January 2015 MAR 2 5 2019 NORTHWEST ARKANSAS CITY of FAYEL LVILL , C171 CLERK'S aFACE IOCoazette AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6159 Was inserted in the Regular Edition on: March 14, 2019 Publication Charges: $ 79.30 Cathy Stag(y Subscribed and sworn to before me This G1 day of A�L(A,, 2019. V,, �,& Notary Public My Commission Expires: Z Z�I Zu CATNY INILES Artcalnsas - Benton 0001y ary pt,111lr. - cc7tnmx 1231+ 4y (-'gni11-0541Wj E;:p1r�s f b 7f+ **NOTE** Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6159 File Number: 2019-0117 AUTOMATIC ENGINEERING: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND TO ACCEPT A REPAIR QUOTE OF $140,452.33, PLUS APPLICABLE TAXES, FROM AUTOMATIC ENGINEERING TO REPAIR FOUR AGITATOR GEARBOXES FOR THE PAUL R. NOLAND WASTEWATER TREATMENT FACILITY WHEREAS, formal sealed bidding is not necessary for the repair of "hidden or unknown damages'% and WHEREAS, Automatic Engineering has taken apartand examined floor agitator gearboxes and determined that repair of these gearboxes would cost $140,452,33 plus applicable taxes, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby determines that, because of Ark. Code Ann, $I9-I1-203(14)(EE), the repair of "hidden or unknown damages" does not require formal competitive bidding and therefore, waives competitive bidding and accepts Automatic Engineering's repair quote of $140,452.33 (plus any applicable taxes) and authorizes the payment of that amount. PASSED and APPROVED on 3/5/2019 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer 74872912 Mar, 14, 2019