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HomeMy WebLinkAbout53-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 53-19 File Number: 2019-0108 AXON ENTERPRISE, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF FOUR ADDITIONAL FOUR-YEAR SOFTWARE LICENSES FROM AXON ENTERPRISE, INC. IN THE AMOUNT OF $6,708.00 PLUS APPLICABLE TAXES TO ALLOW CITY PROSECUTOR DIVISION STAFF TO ACCESS VIDEO FROM THE POLICE DEPARTMENT'S BODY WORN CAMERAS, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,000.00 PER YEAR FOR THE PURCHASE OF ADDITIONAL LICENSES AS NEEDED WHEREAS, on September 5, 2017, the City Council approved the purchase of body worn cameras and related software licenses for the video storage system for the Police Department; and WHEREAS, prior to the purchase of the Axon body worn camera system, City Prosecutor staff relied on Police Department staff to create a physical copy of any videos; and WHEREAS, City Prosecutor staff have been utilizing a single software license to search and view available body camera videos which has significantly improved staff efficiency and now requests an additional four licenses to allow all appropriate City Prosecutor Division staff to access these videos. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of four additional four-year software licenses from Axon Enterprise, Inc. in the amount of $6,708.00 plus applicable taxes to allow City Prosecutor staff to access video from the Police Department's body worn cameras, and further approves a project contingency in the amount of $2,000.00 per year for the purchase of additional licenses as needed through the end of the four year term. Page 1 Printed on 317119 Resolution Number 53-19 File Number. 2019-0108 PASSED and APPROVED on 3/5/2019 Attest: r Sondra E. Smith, City Clerk Tre U CJERK /zcne ':,�,; '� CJS p�� •' L .' 11411J ii611 Page 2 Printed on 317119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0108 Agenda Date: 3/5/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 5 AXON ENTERPRISE, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF FOUR ADDITIONAL FOUR-YEAR SOFTWARE LICENSES FROM AXON ENTERPRISE, INC. IN THE AMOUNT OF $6,708.00 PLUS APPLICABLE TAXES TO ALLOW CITY PROSECUTOR DIVISION STAFF TO ACCESS VIDEO FROM THE POLICE DEPARTMENT'S BODY WORN CAMERAS, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,000.00 PER YEAR FOR THE PURCHASE OF ADDITIONAL LICENSES AS NEEDED WHEREAS, on September 5, 2017, the City Council approved the purchase of body worn cameras and related software licenses for the video storage system for the Police Department; and WHEREAS, prior to the purchase of the Axon body worn camera system, City Prosecutor staff relied on Police Department staff to create a physical copy of any videos; and WHEREAS, City Prosecutor staff have been utilizing a single software license to search and view available body camera videos which has significantly improved staff efficiency and now requests an additional four licenses to allow all appropriate City Prosecutor Division staff to access these videos. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of four additional four-year software licenses from Axon Enterprise, Inc. in the amount of $6,708.00 plus applicable taxes to allow City Prosecutor staff to access video from the Police Department's body worn cameras, and further approves a project contingency in the amount of $2,000.00 per year for the purchase of additional licenses as needed through the end of the four year term. City of Fayetteville, Arkansas Page 1 Printed on 31612019 City of Fayetteville Staff Review Form 2019-0108 Legistar File ID 3/5/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Keith Macedo 2/11/2019 INFORMATION TECHNOLOGY (170) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approving the purchase of four (4) Axon video annual subscriptions, pursuant to an existing agreement with Axon Enterprise Inc., to allow City Prosecutor staff to view Police officer body worn camera videos, and approve a $2000.00 annual contingency to purchase additional Axon viewer subscriptions as needed to support the City's body worn camera system. 1010.031.0310-5416.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 15,480.00 $ 10, 651.00 $ 4,829.00 $ 1,092.00 $ 3,737.00 V20180321 Previous Ordinance or Resolution # 181-17 Approval Date: CITY OF _ FAYETTEVILLE 1' ARKANSAS MEETING OF MARCH 5, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff CITY COUNCIL MEMO FROM: Keith Macedo, Director of Information Technology DATE: February 11, 2019 SUBJECT: Staff recommends approving the purchase of four (4) Axon video annual subscriptions, pursuant to an existing agreement with Axon Enterprise Inc., to allow City Prosecutor staff to view Police officer body worn camera videos, and approve a $2000.00 annual contingency to purchase additional Axon viewer subscriptions as needed to support the City's body worn camera system. RECOMMENDATION: Staff recommends approving the purchase of four (4) Axon video annual subscriptions, pursuant to an existing agreement with Axon Enterprise Inc., to allow City Prosecutor staff to view Police officer body worn camera videos, and approve a $2000.00 annual contingency to purchase additional Axon viewer subscriptions as needed to support the City's body worn camera system. BACKGROUND: City Council approved the purchase of body worn cameras for Police Department on September 5, 2017 which included the physical cameras, accessories, docking cradles, hosted video storage, and annual software subscriptions to allow Police staff to view the videos. Axon videos are stored on Axon's secure hosted platform called Evidence.com and can be accessed through Axon's subscription -based video viewer. Video security and access to videos is managed by the Police Department to ensure compliance with local, state, and federal security protocols. DISCUSSION: The City Prosecutor's division views officer body worn videos as part of their normal duties. Prior to the purchase of Axon, City staff would manually create a DVD and provide City Prosecutor staff a copy. This was a time-consuming process for Police staff and required City Prosecutor's staff to request physical copies of videos. The City Prosecutor's division has been utilizing one (1) available subscription to search and view officer videos as needed vie Evidence.com. This has significantly improved staff efficiency and decreased staff time allocated to manually creating DVD's. This request is to approve the purchase of four (4) additional annual subscriptions to allow the appropriate City Prosecutor staff access to officer body worn camera vides. The purchase is pursuant to the existing terms and conditions within Resolution 181-17 with Axon Enterprises Inc. BUDGET/STAFF IMPACT: This expense will be paid on an annual basis, for 4 years, from the City Prosecutor's software maintenance operating budget account. Attachments: Staff Review Memo, Staff Review Form, Axon Quote, Resolution 181-17 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Axon Enterprise, Inc. 17800 N 85th St. Scottsdale, Arizona 85255 ,OA k United States Phone: (800) 978-2737 SHIP TO William Brown Fayetteville Police Department - AR 100-A W. ROCK ST. FAYETTEVILLE, AR 72701 US BILL TO Fayetteville Police Department - AR 100-A W. ROCK ST. FAYETTEVILLE, AR 72701 US Year 1 Item Description Axon Plans & Packages 80022 PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE Year 2 Item Description Axon Plans & Packages 80023 PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE Year 3 Item Description Axon Plans & Packages 80024 PRO EVIDENCE COM LICENSE: YEAR 3 PAYMENT Quantity 4 120 Q-151141-43504.771 LE a* Quote Expiration: 03/29/2019 Account Number. 117114m Start Date: 04/01/2019 Payment Terms: Net 30 Delivery Method: Fedex - Ground Contract Number: 00013465 SALES REPRESENTATIVE Laura Egan Phone: Email: legan@axon.com Fax: PRIMARY CONTACT William Brown Phone: (479) 587-3500 Email: wbrown@fayetteville-ar.gov List Unit 1,872.00 0.00 0.00 Net Unit Price Total (USD) Price 0.00 Total 273.00 273.00 1,092.00 0.00 0.00 0.00 Subtotal 1,092.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 1,092.00 Quantity List Unit Price 4 468.00 120 0.00 Quantity List Unit Price 4 468.00 Q-151141-43504.771 LE 1 Net Unit Price Total (USD) 468.00 1,872.00 0.00 0.00 Subtotal 1,872.00 Estimated Tax 0.00 Total 1,872.00 Net Unit Price Total (USD) 468.001 11872.00 Year 3 (Continued) Item [description Axon Plans & Packages (Continued) 85110 EVIDENCE.COM INCLUDED STORAGE Year 4 Item Description Axon Plans & Packages 80025 PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT 85110 EVIDENCE.COM INCLUDED STORAGE List Unit Quantity Price Net Unit Price Total (USD) 120 0.00 0.00 0.00 Q-151141.43504.771 LE 2 Subtotal 1,872.00 Estimated Tax 0.00 Total 1,872.00 Quantity List Unit Net Unit Price Total (USD) Price 4 468.00 468.00 1,872.00 120 0.00 0.00 0.00 Subtotal 1,872.00 Estimated Tax 0.00 Total 1,872.00 Grand Totall 6,708.00 Q-151141.43504.771 LE 2 AXON Summary of Payments Payment Amount (USD) Year 1 1,092.00 Year 2 1,872.00 Year 3 1,872.00 Year 4 1,872.00 Grand Total 8,708.00 0-1 51 1 41-43504.771 LE Notes This quote is co -termed with quote Q-127751 (executed contract #00013465). Year one has been pro -rated to 6.5 months to align with agency annual billing dates. This has been done according to an anticipated ship date range of 3/1/2019-3/15/2019. The end date of these subscriptions is subject to change if the ship/start date changes. Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement (posted at www. axon.com/legal/sales-terms-and=conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing b ow, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the comp y, municipallgovernment agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not a this authp "ty, p] se do of sign this Quote. Signature: Date: J �C1 �T Name (Print): ���� Title: PO# (Or write N/A): Please sign and email to Laura Egan at legan@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-151141-43504.771 LE 'Protect Life'@ and TASERO are registered trademarks of Axon Enterprise, Inc, registered in the U.S. @ 2013 Axon Enterprise, Inc. All rights reserved. Q-151141-43504.771 LE 4 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 181-17 File Number: 2017-0445 AXON ENTERPRISE, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF BODY WORN CAMERAS, AN OFFICER SAFETY PLAN, AND SOFTWARE LICENSES FROM AXON ENTERPRISE, INC. FOR A FIVE-YEAR PROGRAM COST IN THE -TOTAL AMOUNT OF $762,679.59, PURSUANT TO A NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of body worn cameras, an Officer Safety Plan and software licenses from Axon Enterprise, Inc, for a five-year program cost in the total amount of $732,679.59, pursuant to a National Intergovernmental Purchasing Alliance cooperative purchasing agreement, for use by the Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 9/5/2017 Approved: Attest: Sondra E. Smith, City Clerk Trep v, fN%.fRt !rrr►►o vlt. Page 1 Printed on 97611 City of Fayetteville, Arkansas 113 West Mountain Street f Fayetteville, AR 72701 (479) 575-8323 Text File Fife Number: 2017-0445 Agenda Date: 9/5/2017 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 AXON ENTERPRISE, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF BODY WORN CAMERAS, AN OFFICER SAFETY PLAN, AND SOFTWARE LICENSES FROM AXON ENTERPRISE, INC. FOR A FIVE-YEAR PROGRAM COST 1N THE TOTAL AMOUNT OF $762,679,59, PURSUANT TO A NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE COOPERATIVE PURCHASING AGREEMENT, FOR THE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of body worn cameras, an Officer Safety Plan and software licenses from Axon Enterprise, Inc. for a five-year program cost in the total amount of $732,679.59, pursuant to a National Intergovernmental Purchasing Alliance cooperative purchasing agreement, for use by the Police Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City o1 Fayettovllle, Arkansas Page i Printed on 9/8/207 U City of Fayetteville Staff Review Form 2017-0445 Legistar File ID 9/5/2017 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Greg Tabor 8/18/2017 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends authorization to utilize the National, Intergovernmenta I Purchasing Alliance (IPA) contract #151089 through the City of Tucson, Arizona for the purchase and implementation of body worn cameras (BWC) for the Fayetteville Police Department and approval of a budget adjustment in the amount of $654,680. 2300.200.9300-5210.00 4470.200.8200-S210.00 Account Number 17009-1' Project Number Budgeted Item? Yes Budget Impact: Impact Fee / Sales Tax Capital Fund Police Body Worn Cameras Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Previous Ordinance or Resolution H Original Contract Number: Comments: '*108,000.00 is being transferred from the Police Mobile Video System Replacement (15015) project. Project Title $ 108,000.00- $ _ $ 654,680.00 Approval Date: v201407f N CITY COUNCIL AGENDA MEMO CITY of F,AYOTT9V1LLE AgKANSAS MEETING OF SEPTE=MBER 5, 2017 TO: Mayor and City Council FROM: Greg Tabor, Chief of Police \� DATE: August 18, 2017 SUBJECT: Approval of utilization of National IPA contract #151089 for Body Worn Cameras RECOMMENDATION: Staff recommends authorization to utilize the National Intergovernmental Purchasing Alliance (IPA) contract.#151089 through the City of Tucson, Arizona for the purchase and implementation of body worn cameras (BWC) for the Fayetteville Police Department and approval of a budget adjustment in the amount of $664,680. BACKGROUND: The City of Tucson competitively solicited and was publicly awarded a contract to Axon (formerly Taser) for the purchase and implementation of their BWC program for their law enforcement officers. Axon was selected over 12 competitors, The National IPA reviewed all aspects of this solicitation, award and contract prior to certifying it for national use. This contract establishes pricing for Axon body worn cameras, cloud storage, CAD/RMS integration, video management software, maintenance and accessories. Much like the mobile video recorders in the 1990s, BWCs are a reflection of the times law enforcement is facing today, and it is becoming the norm for the public to expect police departments to utilize BWCs. The Fayetteville Police Department is requesting City Council approve the implementation of a BWC program to strengthen police transparency, performance, and accountability. BWCs would be utilized for documenting evidence, officer training, and preventing and resolving citizen complaints. Furthermore, by documenting encounters from our officers' perspective, body -worn cameras may be useful in resolving more serious incidents, including officer -involved shootings. DISCUSSION: With the current climate in law enforcement, it is very important for a police department to be transparent as possible. At times, the use of BWCs will allow citizens to seethe officer's interaction with the public. The BWC will allow the evidence to be captured for review instead of having to take someone's word over another. It can assist the Fayetteville Police Department In building trust and accountability within the community. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Also, there is evidence that BWCs will help reduce use of force incidents. Just the mere presence of a camera on the officer brings a certain level of comfort to both officers and citizens. Generally, BWCs will document the indicators that officers often articulate in reports that lead to use of force situations. In some Instances, BWCs can capture indicators such as breathing, posture change, stance, voice inflection and position of the hands (open hands or clinched fist) more readily than an in -car digital mobile video recorder (DMVR). After researching and evaluating a number of body worn cameras, the Fayetteville Police Department selected the Axon Body Il BWC. Via the National IPA contract, we have been able to obtain a multi-year plan to bundle BWCs and our conducted energy weapons (CEW) through the Officer Safety Plan. The Officer Safety Plan is a five-year program in which the department would receive the initial body worn cameras, two camera upgrades over the course of the five-year program, one upgrade of conducted energy weapons at any time during the course of the five-year program, CAD/RMS integration and software program for video management. BUDGETISTAFF IMPACT: In Year 1 of the BWC Program, the initial purchase of equipment, officer safety plan and software licenses would be $247,646.31. In Years 2-5, the annual cost of equipment upgrades, officer safety plan and software management would be $128,758.32. Estimated taxes, shipping and handling totals the five year program at $762,679.59. See below for funding sources by year: The Fayetteville Police Department was previously awarded a BWC Implementation grant from the Department of Justice to be expended in year one for the initial purchase of equipment and officer safety plan. The Capital Improvements Program (CIP) funding will be dedicated to the CEW portion of the officer safety plan in the amount of $21,800 annually and Police.lmpact..lM:willb dedicated,ta.fh.l3V1�C;74i4r1.5?f the officer safety plan in the Year 1 amount of $121,518.31 and Year 2-5 amount of $107,158.32 annually. Total expenses by funding source will be as follows: BWC Grant - $104,528; Police Impact Fees - $550,151.59, and CIP - $108,000 for total five year program expenses of $762,679.59. The attached budget adjustment will establish expense budgets within our project accounting system for financial tracking and accountability. At this time, we do not expect this implementation to have an effect on staffing. Grant Impact Fees CII' Total Year 1 $ 104,528.00 $ 121.,518.31 $ 21,600.00 $ 247,646.31 Year2 - 107,158.32 21,600.00 128,758.32 Year3 107,158.32 21,600.00 128,758.32 Year 4 - .107,158,32 21,600.00 128,758.32 Year 5 _ = 107,158.32 21,600.00 128,758.32 Total $ 104,528.00 $ 550,151.59 $ 108,000.00 $ 762.679.59 The Fayetteville Police Department was previously awarded a BWC Implementation grant from the Department of Justice to be expended in year one for the initial purchase of equipment and officer safety plan. The Capital Improvements Program (CIP) funding will be dedicated to the CEW portion of the officer safety plan in the amount of $21,800 annually and Police.lmpact..lM:willb dedicated,ta.fh.l3V1�C;74i4r1.5?f the officer safety plan in the Year 1 amount of $121,518.31 and Year 2-5 amount of $107,158.32 annually. Total expenses by funding source will be as follows: BWC Grant - $104,528; Police Impact Fees - $550,151.59, and CIP - $108,000 for total five year program expenses of $762,679.59. The attached budget adjustment will establish expense budgets within our project accounting system for financial tracking and accountability. At this time, we do not expect this implementation to have an effect on staffing. Attachments: Budget Adjustment Axon Quote — Fayetteville Police Department Terms and Conditions National IPA. #151089 Executive Summary 2017 Axon Pricing National IPA #151089 — City of Tucson, Arizona National IPA #151089 —Amendment #3 National IPA #151089 —Amendment #4 National IPA #151089 —Amendment #5 National IPA #151089 — Amendment #6 Axon Video Subscriptions City of Fayetteville Staff Review Form 2019-0356 Legistar File ID N/A City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Greg Tabor 6/10/2019 POLICE(200) Submitted By Submitted Date Division/Department Action Recommendation: Approval of the purchase of four(4)Axon video annual subscriptions, pursuant to a contingency within Resolution i 53-19 to allow Records Division personnel to process Police Officer body worn camera videos,as needed to fulfill ' FOIA requests made to the Department. Budget Impact: 1010.200.2900-5416.00 General Account Number Fund n/a n/a Project Number Project Title Budgeted Item? No Current Budget $ 256,935.00 Funds Obligated $ 168,493.00 Current Balance $ 88,442.00 Does item have a cost? Yes Item Cost $ 624.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget $ 87,818.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution# 53-19 Change Order Number: Approval Date: 6/13/19 Original Contract Number: Comments: <-.D CITY OF FAYETTEVILLE STAFF MEMO ARKANSAS pTO: Lioneld Jordan, Mayor FROM: Greg Tabor, Chief of Police DATE: June 11, 2019 SUBJECT: Approval of the purchase of four(4) Axon video annual subscriptions, pursuant to an existing agreement with Axon Enterprise Inc.to allow Records division personnel to process police officer body worn camera videos. RECOMMENDATION: Staff recommends approving the purchase of four(4)Axon video annual subscriptions, pursuant to a contingency within Resolution 53-19, to allow Records division personnel to view Police officer body worn camera videos, as needed to fulfill FOIA requests made to the Department. BACKGROUND: On September 5, 2017, the City Council approved the purchase of body worn cameras for the Police Department, which included the physical cameras, docking cradles, hosted video storage and annual software subscriptions to allow Police staff to view the videos. DISCUSSION: As of June 3, 2019, the Records Division of the Police Department is now processing FOIA requests. Prior to this time, the Community Policing Division (COP) Division has processed these requests. Due to this reallocation of workflow, the Records Division will have multiple employees fulfilling these requests via Evidence.com. A standard FOIA request has a timeframe of 72 hours, so it is necessary that additional licenses be issued to enable additional staff access to this program. This request is to approve four(4)additional subscriptions. The purchase is pursuant to the existing terms and conditions within Resolution 181-17 with Axon Enterprises, Inc. BUDGET/STAFF IMPACT: The expense will be paid-with operational savings from the Department's software maintenance account. There is no impact on staffing. Attachments: Axon Enterprise, Inc.Quote Q-213937-43614.955LE Resolution 53-19 Mailing Address: • 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 • Q-213937.43614.955LE • Axon Enterprise,Inc. [»,--Q' °Exp* C.....613302616 17800 N 85th St. Scottsdale,Arizona 85255 Payment Terms:Net 30 411 United States Delivery Method:Fedex-Ground • Phone:(800)978-2737 Contract Number:00013485 SALES REPRESENTATIVE Jon Gajda SHIP TO BILL TO Phone: William Brown Fayetteville Police Department-AR Email:jgajdaQaxon.com Fayetteville Police Department-AR 100-A W.ROCK ST. Fax: 100-A W.ROCK ST. FAYETTEVILLE,AR 72701 PRIMARY CONTACT FAYETTEVILLE,AR 72701 US William Brown US Phone:(479)587-3500 Email:wbrown@fayetteville-ar.gov Year 1 t ..- -.; - y� q .r n' 1-,..77-7-71;57: 10107:7 -;r-, +._-r.7_''.,: ^ : _ .1; Desc iITa . (USD) , iAxon:Plans&Packags - - — 80022 PID RO EVENCE.COM—LICENSE: —YEAR 1 PAYMENT - — _ 4 156.00— -- —1-66.06 156.00_ 624.00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 Subtotal 624.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 624.00 Year 2 �i .. . x ;7; F:- -QU j(: P44: 4eVIViPl t 1 dir( SDj' " ,. aA.•ax . , �f ° 1 gi �' Axon Plans&Packages 80023 PRO EVIDENCE.COM LICENSE:YEAR 2 PAYMENT 4 468.00 — 468.00 1,872.00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 Subtotal 1,872.00 Estimated Tax 0.00 • Total; 1,872.00 Year 3 r Item Description; l '�` -- Quantity - -'-unit TNot Unit Price Total(USD) Axon Plans&Packages 80024 PRO EVIDENCE.COM LICENSE:YEAR 3 PAYMENT 4 468.00 468.001 1,872.00 • Q-21393?-431814.a5SLE Year 3(Continued) 1 ltsm Descriptlon Quantity PrUnit Net Unit Price Total(USD) Axon Plans&Packages(Continued) 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 Subtotal 1,872.00 Estimated Tax 0.00 Total 1,872.00 Year 4 Item Description Quantity List Uenit Net Unit Price Totai(UPD) Axon Plans&Packages 80025 PRO EVIDENCE.COM LICENSE:YEAR 4 PAYMENT 4 468.00 468.00 1,872.00 85110 EVIDENCE.COM INCLUDED STORAGE 120 0.00 0.00 0.00 Subtotal 1,872.00 Estimated Tax 0.00 Total 1,872.00 Grand Total 8,240.00, Q 213937.43614.955LE 2 AAXON . _ i I Summary of Payments Payment Amount(USD) Year 1 624.00 Year 2 1,872.00 • Year 3 1,872.00 Year 4 1,872.00 Grand Total 6,240.00 Q.213837.4,3814.9551.E 1 Notes This quote is co-tensed with quote Q-127751 (executed contract#00013465).Year one has been pro-rated to 3.5 months to align with agency annual billing dates.This has been done according to an anticipated ship date range of 8/1/2019-6/15/2019.The end date of these subscriptions Is subject to change if the ship/start date changes. I I I Axon's Sales Terms and Conditions This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement(posted at www.axon:com/leoai/sales-terms-and-conditions),as well as the attached Statement of Work(SOW)for Axon Fleet and/or Axon Interview Room purchase,If applicable.Any purchase order Issued In response to this Quote is subject solely to the above referenced terms and conditions.By signing below,you represent that you are lawfully able to enter Into contracts.If you are signing on behalf of an entity(including but not limited to the comp= y,municipality,or government agency for whom you work),you represent to Axon that you have legal authority to bind that entity.If you do not h/a this au • ,please•o not sign this Quote. Signature: J �i, , � Date: 1 3.01 q Name(Print): Title: Lionel i .rdan Mayr • PO# (Or write �` N/A): ho po ct3 01 C-10'IQ Please sign and email to Jon Gajda at jgajda©axon.com or fax to Thank you for being a valued Axon customer.For your convenience on your next order,please check out our online store)1uv.axon.com Quote:Q-213937-43614.955LE 'Protect Ufe'©and TASER®are registered trademarks of Axon Enterprise,Inc,registered in the U.S.©2013 Axon Enterprise,Inc.All rights reserved. 0.21393743814.955LE 4 Pr_, rl;/e . 113 West Mountain Street Fayetteville,AR 72701 (479)675-8323 Resolution: 53-19 • File Number:2019-0108 AXON ENTERPRISE,INC.: A RESOLUTION TO APPROVE THE PURCHASE OF FOUR ADDITIONAL FOUR-YEAR SOFTWARE LICENSES FROM AXON ENTERPRISE, INC. IN THE AMOUNT OF$6,708.00 PLUS APPLICABLE TAXES TO ALLOW CITY PROSECUTOR DIVISION STAFF TO ACCESS VIDEO FROM THE POLICE DEPARTMENT'S BODY WORN CAMERAS, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF$2,000.00 PER YEAR FOR THE PURCHASE OF ADDITIONAL LICENSES AS NEEDED WHEREAS, on September 5, 2017, the City Council approved the purchase of body worn cameras and related software licenses for the video storage system for the Police Department;and WHEREAS, prior to the purchase of the Axon body worn camera system,City Prosecutor staff relied on Police Department staff to create a physical copy of any videos;and WHEREAS, City Prosecutor staff have been utilizing a single software license to search and view available body camera videos which has significantly improved staff efficiency and now requests an additional four licenses to allow all appropriate City Prosecutor Division staff to access these videos. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of four additional four-year software licenses from Axon Enterprise, Inc. in the amount of $6,708.00 plus applicable taxes to allow City Prosecutor staff to access video from the Police Department's body worn cameras, and further approves a project contingency in the amount of $2,000.00 per year for the purchase of additional licenses as needed through the end of the four year term. Page 1 Printed on 3/T119 Resolution Number 53-19 File Number: 2019-0108 { PASSED and APPROVED on 3/5/2019 Approve) Attest: 1 0Cr,anel Jnrd Sondra E.Smith,City Clerk Tre •u. 's G1-CRK tTj� i,, I i Cryo iii, , 4 Page 2 Printed on 9/7H9