HomeMy WebLinkAboutORDINANCE 6144S cnrir.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6144
File Number: 2018-0778
ARKANSAS ONE -CALL SYSTEM, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING THROUGH 2022 AND APPROVE THE
PURCHASE OF UTILITY LOCATING SERVICES FOR 2019 FROM ARKANSAS ONE -CALL
SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00
WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an
underground utility system, to be a part of the Arkansas One -Call System; and
WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized,
and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the
Arkansas One -Call System, from the requirement of formal competitive bidding.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(W), the purchase of utility locating services does not require formal
competitive bidding and, therefore, waives competitive bidding for these services through 2022 and
approves the purchase of utility locating services in 2019 in an amount not to exceed $30,000.00.
Page 1 Printed on 1116119
Ordinance: 6144
File Number: 2018-0778
PASSED and APPROVED on 1/15/2019
Attest:
Sondra E. Smith, City Clerk Treasurer
K
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Page 2 Printed on 1116119
- City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
f Text File
-- File Number: 2018-0778
Agenda Date: 1/15/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 4
ARKANSAS ONE -CALL SYSTEM, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING THROUGH 2022 AND APPROVE THE
PURCHASE OF UTILITY LOCATING SERVICES FOR 2019 FROM ARKANSAS ONE -CALL
SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00
WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground
utility system, to be a part of the Arkansas One -Call System; and
WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and
regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One -Call
System, from the requirement of formal competitive bidding.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(W), the purchase of utility locating services does not require formal competitive
bidding and, therefore, waives competitive bidding for these services through 2022 and approves the purchase
of utility locating services in 2019 in an amount not to exceed $30,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 111612019
Tim Nyander
City of Fayetteville Staff Review Form
2018-0778
Legistar File ID
1/15/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/27/2018
Submitted By Submitted Date
Action Recommendation:
WATER SEWER (720)
Division / Department
Staff recommends a resolution approving the purchase of utility locating services for 2019 from Arkansas One -Call
System, Inc. in the amount of $30,000.00.
Budget Impact:
5400.720.4310 -5216.00/5400.720.4410-
5216.00/5400.720.5620-5216.00
Account Number
N/A
Water and Sewer
Fund
N/A
Project Number Project Title
Budgeted Item? Yes Current Budget $ 253,757.56
Funds Obligated $
Current Balance 253,757.56
Does item have a cost? Yes Item Cost $ 30,000.00
Budget Adjustment Attached? No Budget Adjustment $ -
Remaining Budget 273,757.56
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
" ARKANSAS
MEETING OF JANUARY 15, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: December 27, 2018
CITY COUNCIL MEMO
SUBJECT: Resolution Approving the Purchase of Utility Locating Services for 2019
from Arkansas One -Call System, Inc.
RECOMMENDATION:
Staff recommends a resolution approving the purchase of utility locating services for 2019 from
Arkansas One -Call System, Inc. in the amount of $30,000.00.
BACKGROUND:
Arkansas One -Call System, Inc. provides utility locating services for the Water & Sewer
Department to make sure that City of Fayetteville employees don't damage other utilities in the
course of installing lines and taps and performing repairs on the water and sewer system. Ark.
Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as
owners of an underground utility system. In the past, locating services from Arkansas One -Call
System, Inc. have cost under $25,000 annually.
DISCUSSION:
Due to an increased number of locating requests in recent years, the cost for locates in 2019 is
expected to be just under $30,000.00. Therefore, city council approval is recommended for
utility locates in 2019 with Arkansas One -Call System, Inc. in the amount of $30,000.00.
Payments to ArkUPS/Arkansas One -Call System, Inc. are exempt from competitive bidding by
Ark. Code Ann. 19-11-203(14)(W): Utility services or equipment that is defined, recognized, and
regulated by the Arkansas Public Services Commission as a monopoly offering.
BUDGET/STAFF IMPACT:
Budgeted funds are available in the Construction Materials accounts within the Water & Sewer
Fund.
Attachments:
Arkansas One -Call Member Fees
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Arkansas One -Call
Member Fees
2018
Members of the Arkansas One -Call Center pay fees to finance the cost of providing the statewide
system to process notices from excavators of their intention to dig, drill or blast and to promote
digging safely. The fees fall into two categories — basic monthly fees and call fees.
Member Types
Arkansas One -Call members fall into one of three categories:
Public Authority
A Public Authority Member is limited to owners or operators of utility
Membership
systems which are governmental entities or otherwise political subdivisions
C
of the State of Arkansas or the United States, such as municipalities,
360
counties, improvement districts, rural water associations, and similar bodies
and organizations.
Premium
A Premium Member includes any member whose facilities are primarily
Membership
engaged in interstate transmission or whose facilities are not connected
1,500
directly to end users other than themselves.
Regular
All other owners and operators of underground facilities.
Membership
1
Member Categories
Members fall into one of 12 categories based on the total number of notices during the previous
year:
Category
Miuimuill
Notices
1
Maximum Annual
Notices
150
Notice's
Included.
150.
C
151
360
240
361
750
1
D
751
1,500
1
1,501111
1
3,001•
111
1
6,001
111
1
15,0011
111
1
30,001
111
1
75,0011
111
1
150,001
11 111
1
300,001
11 111
1
(over)
Basic Fees
The Basic Fee covers the cost of servicing the member with record-keeping, information,
mailings, screening of locates not in a member's territory, and the statewide education and
damage prevention program. It also covers the cost of the notices included in the basic fee.
A
19.50
11.40
f 1
29.28
B
34.80
24.36
52.20
C
46.50
32.58
69.78
D
69.00
48.30
103.50
E
114.00
79.80
171.00
F
204.00
142.80
306.00
G
474.00
331.80
711.00
H
924.00
646.80
1,3 86.00
I
2,274.00
1,591.80
3,411.00
J
4,524.00
3,166.80
6,786.00
K
9,024.00
6,316.80
13,536.00
L
15.024.00
10,516.80
22,536.00
Call Fees
Call fees cover the cost of receiving the locate requests in the center, processing to determine
which members need to be notified, and transmitting the notices to the appropriate members.
Call fees are billed on a monthly basis after the free notices included in the basic fees have been
used:
Billing — Members are invoiced for both basic fees and call fees (should they exceed the
number of "free" notices included) on a monthly basis. Invoices are due and payable within 20
days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30
days.
Effective Date: 01/01/2009
(over)
NORTHWEST ARKANSAS
Democrat V kazette
AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6144
Was inserted in the Regular Edition on:
January 24, 2019
Publication Charges: $ 88.40
U+�u
Cathy Staggs()
4
Subscribed and sworn to before me
This 2��day of '�,,,` 2019.
Notary Public .
My Commission Expires: Z�Zc�'Zc
CPQ Hy Vffi.11cs
Aransas-'B3ni0n
rotary Public Col'nm : 11_31971 I."
PAy Commission [Npires F2!) 20, 202,1
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 6144
Pile Number: 2018-0778
ARKANSAS ONE -CALL SYSTEM, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE
BIDDING THROUGH 2022 AND APPROVE
THE PURCHASE OF UTILITY LOCATING
SERVICES FOR 2019 FROM ARKANSAS
ONE -CALL SYSTEM, INC IN AN AMOUNT
NOT TO EXCEED $30,000.00
WHEREAS, Ark Code Ann. § 14-271-107
requires the City of Fayetteville, as the owner of
an underground utility system, to be a part of the
Arkansas One -Call System; and
WHEREAS, Aik Code Ann. § 19-11-
203(14)(W) exempts utility services that arc
defined, recognized, and regulated by the
Arkansas Public Service Commission as a
monopoly offering, such as the Arkansas One -
Call System, from the requirement of formal
competitive bidding
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of
Fayetteville, Arkansas hereby determines that
because of Ark. Code Ann. § 19-11-203(14)(W),
the purchase of utility locating services does not
require formal competitive bidding and,
therefore, waives competitive bidding for these
services through 2022 and approves the purchase
of utility locating services in 2019 in an amount
not to exceed $30,000.00.
PASSED and APPROVED on 1/15/2019
Approved:
Lioneld Jordan, Mayor
Attest:
Sandra E. Smith, City Clerk Treasurer
74818529 Jan 24, 2019
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 307-19
File Number: 2019-0849
ARKANSAS ONE -CALL SYSTEM, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2020
FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED
$30,000.00
WHEREAS, On January 15, 2019 the City Council passed Ordinance 6144 waiving the competitive
bidding through 2022 for the purchase of utility locating services; and
WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an
underground utility system, to be a part of the Arkansas One -Call System; and
WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized,
and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the
Arkansas One -Call System, from the requirement of formal competitive bidding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
utility locating services in 2020 in an amount not to exceed $30,000.00.
PASSED and APPROVED on 12/17/2019
Page 1 Printed on 12119119
File Number.' 2019-0849
Resolution 307-19
Attest:
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Y �� "9�L•�
ap ;
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�rrrOiN
Page 2 Printed on 12119119
City of Fayetteville, Arkansas
Text File
File Number: 2019-0849
Agenda Date: 12/17/2019 Version: 1
In Control: City Council Meeting
Agenda Number: A. 21
ARKANSAS ONE -CALL SYSTEM, INC.:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2020
FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00
WHEREAS, On January 15, 2019 the City Council passed Ordinance 6144 waiving the competitive bidding
through 2022 for the purchase of utility locating services; and
WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground
utility system, to be a part of the Arkansas One -Call System; and
WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and
regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One -Call
System, from the requirement of formal competitive bidding.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility
locating services in 2020 in an amount not to exceed $30,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 12/18/2019
City of Fayetteville Staff Review Form
2019-0849
Legistar File ID
12/17/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 11/22/2019 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the purchase of utility locating services for 2020 from Arkansas One -Call System, Inc.
in an amount not to exceed $30,000.00.
Budget Impact:
5400.720.4310-5216.00/5400.720.4410- Water and Sewer
5216.00/5400.720.5620-5216.00
Account Number Fund
N/A
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
V,
Original. Contract Number:
Comments:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
N/A
Project Title
$ 982,000.00
$ 982,000.00
$ 30,000.00
r$ 952,000.00
Previous Ordinance or Resolution # 6144
Approval Date:
V20180321
CITY OF
J FAYETTEVILLE
'A& Wr
ARKANSAS
MEETING OF DECEMBER 17, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: November 22, 2019
CITY COUNCIL MEMO
SUBJECT: Utility Locating Services for 2020 from Arkansas One -Call System, Inc.
RECOMMENDATION:
Staff recommends approval of the purchase of utility locating services for 2020 from Arkansas
One -Call System, Inc. in an amount not to exceed $30,000.00.
BACKGROUND:
Arkansas One -Call System, Inc. provides utility locating services for the Water & Sewer
Department to make sure that City of Fayetteville employees don't damage other utilities in the
course of installing lines and taps and performing repairs on the water and sewer system. Ark.
Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as
owners of an underground utility system. In the past, locating services from Arkansas One -Call
System, Inc. have cost under $25,000 annually.
DISCUSSION:
Due to an increased number of locating requests in recent years, the cost for locates in 2020 is
expected to be just under $30,000.00. Therefore, city council approval is recommended for
utility locates in 2020 with Arkansas One -Call System, Inc. in an amount not to exceed
$30,000.00.
Ordinance 6144 waives competitive bidding through 2022 for the purchase of utility locating
services through Arkansas One -Call System, Inc.
BUDGETISTAFF IMPACT:
Budgeted funds are available in the Construction Materials accounts within the Water & Sewer
Fund.
Attachments:
Arkansas One -Call Member Fees
Ordinance 6144
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Arkansas 811
Member Fees
2019 .
Members of Arkansas 811 pay fees to finance the cost of providing the statewide system to
process notices from excavators of their intention to dig, drill or blast and to promote digging
safely. The fees fall into two categories — basic monthly fees and call fees.
Member Types
Arkansas One -Call members fall into one of three categories:
Public Authority
A Public Authority Member is limited to owners or operators of utility
Membership
systems which are governmental entities or otherwise political subdivisions
B
of the State of Arkansas or the United States, such as municipalities, counties,
360
improvement districts, rural water associations, and similar bodies and
C
organizations.
Premium
A Premium Member includes any member whose facilities are primarily
Membership
engaged in interstate transmission or whose facilities are not connected directly
1,500
to end users other than themselves.
Regular
All other owners and operators of underground facilities.
Membership
0
Member Categories
Members fall into one of 12 categories based on the total number of notices during the previous
year:
Category
A
millinluill
Notices
0
Maximum Annual
Noti-ces
150
Notices
Included
150
B
151
360
240
C
361
750
0
D
751
1,500
0
E
1,501
3,000
0
F
3,001
6,000
0
G
6,001
15,000
0
H
15,001
30,000
0
I
30,001
75,000
0
1
75,001
150,000
0
K
150,001
300,000
0
L
300;001
500,000
0
(over)
Basic Fees
The Basic Fee covers the cost of servicing the member with record-keeping, information,
mailings, screening of locates not in a member's territory, and the statewide education and
damage prevention program. It also covers the cost of the notices included in the basic fee.
Call Fees
Call fees cover the cost of receiving the locate requests in the center, processing to determine
which members need to be notified, and transmitting the notices to the appropriate members.
Call fees are billed on a monthly basis after the free notices included in the basic fees have been
used:
Data Transmission modem/internet/FTP .95
Facsimile 1.40
Voice 3.00
Billing — Members are invoiced for both basic fees and call fees (should they exceed the
number of "free" notices included) on a monthly basis. Invoices are due and payable within 20
days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30
days.
Effective Date: 01/01/2009
(over)
TC -ice
A
19.50
11.40
29.28
B
34.80
24.36
52.20
C
46.50
32.58
69.78
D
69.00
48.30
103.50
E
114.00
79.80
171.00
F
204.00
142.80
306.00
G
474.00
331.80
711.00
H
924.00
646.80
1,386.00
I
2,274.00
1,591.80
3,411.00
J
4,524.00
3,166.80
6,786.00
K
9,024.00
6,316.80
13,536.00
L
1.5,024.00
10,516.80
22,536.00
Call Fees
Call fees cover the cost of receiving the locate requests in the center, processing to determine
which members need to be notified, and transmitting the notices to the appropriate members.
Call fees are billed on a monthly basis after the free notices included in the basic fees have been
used:
Data Transmission modem/internet/FTP .95
Facsimile 1.40
Voice 3.00
Billing — Members are invoiced for both basic fees and call fees (should they exceed the
number of "free" notices included) on a monthly basis. Invoices are due and payable within 20
days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30
days.
Effective Date: 01/01/2009
(over)
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6144
File Number: 2018-0778
ARKANSAS ONE -CALL SYSTEM, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING THROUGH 2022 AND APPROVE THE
PURCHASE OF UTILITY LOCATING SERVICES FOR 2019 FROM ARKANSAS ONE -CALL
SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00
WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an
underground utility system, to be a part of the Arkansas One -Call System; and
WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized,
and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the
Arkansas One -Call System, from the requirement of formal competitive bidding.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(W), the purchase of utility locating services does not require formal
competitive bidding and, therefore, waives competitive bidding for these services through 2022 and
approves the purchase of utility locating services in 2019 in an amount not to exceed $30,000.00.
Page 1 Printed on 1116119
Ordinance: 6144,
File Number.- 2418-0778
PASSED and APPROVED on 1/15/2019
Attest:
- -Ld2&-- '�-
Sondra E. Smith, City Clerk Treasurer
t`°�,RK tiIIII/+�l1'��r
�`�.•C�TYQ .
-A YE`7�EV�1_�
Page 2 Printed on 1116119