HomeMy WebLinkAboutORDINANCE 6143113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6143
File Number: 2018-0734
OVIVO USA, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE THE PURCHASE OF TWO MACERATOR PUMPS FOR THE WEST SIDE AND NOLAND
WATER RESOURCE RECOVERY FACILITIES FROM OVIVO USA, LLC IN THE TOTAL AMOUNT
OF $47,800.01 PLUS APPLICABLE TAXES
WHEREAS, the City's water resource recovery facilities use a preliminary treatment process in which
most inorganic solids are first screened then processed through a macerator unit before further
processing; and
WHEREAS, one macerator pump at each facility has experienced internal failure leaving this important
preliminary treatment process without backup redundancy; and
WHEREAS, Ovivo USA, LLC is the sole source provider of the screen -handling technology in use at
each plant, including the macerator pumps, and they are not commercially available through other _
vendors.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the requirements
of formal competitive bidding and approves the purchase of two macerator pumps from Ovivo USA, LLC
in the amount of $47,800.01 plus applicable taxes for use at the West Side and Noland Water Resource
Recovery Facilities.
Page 1 Printed on 1116119
Ordinance 6143
File Number: 2018-0734
PASSED and APPROVED on 1/15/2019
Attest:
Sondra E. Smith, City Cleo"pawe
FAYETTEVILL F: x]
f`,•�1 0lj11111 •'�`
Page 2 Printed on 1116119
City of Fayetteville, Arkansas 113 West Mountain Street
;::t_ - • Fayetteville, AR 72701
j (479) 575-8323
1 �
Text File
- File Number: 2018-0734
Agenda Date: 1/15/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 3
OVIVO USA, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE THE PURCHASE OF TWO MACERATOR PUMPS FOR THE WEST SIDE AND
NOLAND WATER RESOURCE RECOVERY FACILITIES FROM OVIVO USA, LLC IN THE TOTAL
AMOUNT OF $47,800.01 PLUS APPLICABLE TAXES
WHEREAS, the City's water resource recovery facilities use a preliminary treatment process in which most
inorganic solids are first screened then processed through a macerator unit before further processing; and
WHEREAS, one macerator pump at each facility has experienced internal failure leaving this important
preliminary treatment process without backup redundancy; and
WHEREAS, Ovivo USA, LLC is the sole source provider of the screen -handling technology in use at each
plant, including the macerator pumps, and they are not commercially available through other vendors.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances
make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive
bidding and approves the purchase of two macerator pumps from Ovivo USA, LLC in the amount of
$47,800.01 plus applicable taxes for use at the West Side and Noland Water Resource Recovery Facilities.
City of Fayetteville, Arkansas Page 1 Printed on 1/18/2019
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2018-0734
Legistar File ID
1/15/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/7/2018 WASTEWATER TREATMENT (730)
Submitted Date Division/ Department
Action Recommendation:
Staff recommends approval of the purchase of two macerator pumps from Ovivo USA, LLC in the amount of
$47,800.01 plus applicable taxes to replace the two units at the Noland and West Side Water Resource Recovery
Facilities.
5400.730.5800-5414.00
Account Number
02069.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water/Sewer
Fund
Plant Pumps and Equipment - WWTP
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 844, 807.00
$ 650,566.78
$ _ 194.240.22
$ 47,800.01
146,440.21
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 15, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee
FROM: Greg Weeks, Wastewater Treatment
DATE: December 7, 2018
CITY COUNCIL MEMO
SUBJECT: Approval of the purchase of two macerator pumps from Ovivo USA, LLC
for the Noland and West Side Water Resource Recovery Facilities
RECOMMENDATION:
Staff recommends the purchase of two (2) Macerator Pumps through Ovivo USA, LLC for the
Noland and West Side WRRF's in the amount of $47,800.01 plus applicable taxes.
BACKGROUND:
The Paul R. Noland and West Side facilities treat an average of 13.1 million gallons of
wastewater per day. All wastewater goes through the preliminary treatment process where most
inorganic solids are removed from the process stream. These `screened' solids are further
processed through a series of three modular units that first grind, or macerates, solids into tiny
particulate; that second wash screenings of organic particulate; and that lastly remove most of
the water from screenings prior to final dumpster disposal. One macerator pump at each facility
has experienced internal failure, leaving this important preliminary treatment process without
back-up redundancy. The cause of failure is believed to be normal wear.
DISCUSSION:
Each facility's screening -handling technology system is sold by Ovivo USA, LLC under its own
Brackett Green@ MacerAcer® trademark under a know-how license agreement which makes
system components, such as the macerator pumps, not commercially available through vendors
outside of Ovivo USA, LLC. Ovivo USA, LLC has submitted a quote in the amount of
$47,800.01 plus tax for two replacement macerator pumps. Staff recommends replacement of
the failed pumps with two new pumps considering rebuild costs are estimated at 80% the cost of
a new unit.
BUDGET/STAFF IMPACT:
Funds are available in the Wastewater Treatment Plant CIP — Plant Pumps and Equipment
project.
Attachments:
Quote
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
VIVO Ovivo USA, LLC
O 4246 Riverboat Road, Suite 300
Salt Lake City, UT 84123
WarldwidaExpartsinWatarTrQatmorrt Phone: (801)931-3000 Fax: (801)931-3080
Customer Quote
ATTENTION: PHONE NO: 479-575-8284
SOLD TO CUSTOMER NUMBER 102794 SHIP TO
Fayetteville, City of
113 West Mountain
Fayetteville AR 72701
USA
Fayetteville, City of
113 West Mountain
Fayetteville AR 72701
USA
i OUENCY
QSSW101646 1 OTE#D 12/4/2018 I ATETER Net 30 days I
CUSTOMER RFQ I SALESP ETEC ERSONCURB USD
_]
L# Items ! Quantity U/M I Lead Time I Unit Price I Total Value
Ovivo can also provide you with installation labor services
Please contact us for additional turn -key pricing.
1. Shipment: Approximately 10-11 WEEKS after receipt of purchase order and any required data. Lead times can
vary depending on time of order placement and current inventory levels.
2. Quantities: The prices are based on the quantities shown and are subject to increase if a lesser quantity is
required
3. FCA: shipping point
4. Freight: ALLOWED, standard ground shipping only.
5. Packing: Made ready for standard transport.
6. Items quoted per customer provided part numbers.
7. This quote is valid for 30 Days. However, stainless steel parts pricing is valid for 10 days.
8 $100.00 Minimum Order
9 All sales are final
DATE: 12/7/2018
OVIVO
Warldwida Expert in Wa6ar TraatmerrF
Ovivo USA, LLC
4246 Riverboat Road, Suite 300
Salt Lake City, UT 84123
Phone: (801)931-3000 Fax: (801)931-3080
Customer Quote
ATTENTION: PHONE NO: 479-575-8284
SOLD TO CUSTOMER NUMBER 102794 SHIP TO
Fayetteville, City of Fayetteville, City of
113 West Mountain 113 West Mountain
Fayetteville AR 72701 Fayetteville AR 72701
USA USA
QUOTE # DATE TERMS CUSTOMER RFQ SALESPERSON CURRENCY
QSSW101646 12/4/2018 Net 30 days ETEC USD
L# Items Quantity U/M Lead Time Unit Price Total Value
Ovivo can also provide you with installation labor services.
Please contact us for additional turn -key pricing.
1 PART # 769149 1 EA 23,697.44 23,697.44
MACIPUMP 301/300 (NEMA E284)
Drawing: N/A
2 PART # "QUOTATION" 1 EA 24,102.57 24,102.57
301 Maci Pump 300 109209CST-022
Please submit purchase order to.-
Your
o:Your point of contact is:
Kyle Dansie
Aftermarket Parts Specialist
Inlet Works
Email: kyle.dansie@ovivowater.com
Phone: 801-931-3308
Fax: 801-931-3080
Drawing: N/A
DATE: 12/7/2018
OVIVIO Ovivo USA, LLC
4246 Riverboat Road, Suite 300
Salt Lake City, UT 84123
Warldwida Expar� in Water Tnralmant
Phone: (801)931-3000 Fax: (801)931-3080
Customer Quote
ATTENTION: PHONE NO: 479-575-8284
SOLD TO CUSTOMER NUMBER 102794 SHIP TO
Fayetteville, City of
113 West Mountain
Fayetteville AR 72701
USA
Fayetteville, City of
113 West Mountain
Fayetteville AR 72701
USA
QUOTE # DATE ]TERMS CUSTOMER RFQ SALESPERSON CURRENCY
QS 101646 1 12/4/2018 Net 30 days I I ETEC USD
Sale Amount: 47,800.01
Total Amount: 47,800.01
USD
DATE: 12/7/2018
A) The Ovivo USA, LLC Terns and Conditions of Sale are attached and made essential parts ofthe Ovivo USA, LLC proposal or
purchase order confirmation. These terms and conditions replace and supersede any terms and conditions or warranty included in
Buyer's or Owner's purchase order, requests for quotation or specifications and cannot be changed without written approval from
an authorized representative of Ovivo USA, LLC.
B) GST and all other taxes are extra, if applicable.
C) Pricing valid for acceptance 30 days from date ofthe proposal document, and will be subject to change thereafter.
D) Shipping shall be (FCA) Free Carrier at point of manufacture unless otherwise stated above. Insurance is the responsibility of
Buyer.
E) Payment terms are stated above.
F) Duty, freight and brokerage costs are for Buyer's account unless stated otherwise herein.
G) Minimum billing of $100 per order.
H) Notwithstanding any liabilities or responsibilities it has assumed hereunder, Ovivo USA, LLC shall in no event be responsible to
Buyer or any third party in contract or in tort, or otherwise, for loss or damage sustained as a result of the operation of the
equipment, loss of use, expenses involved in loss of capital claims or Buyer's or Owner's loss of profit or revenues, or any other
indirect, incidental, special or consequential loss or damage, whether arising from defects, delay, or any other cause whatsoever.
1) Current Ovivo USA, LLC paint specifications shall apply unless otherwise specified.
J) Any and all stock or "off the shelf' parts returned to Ovivo USA, LLC are subject to a re -stocking fee equal to 25% of their
respective invoice price. All other parts, including but not limited to customized and special manufactured parts, shall, at the sole
discretion of Ovivo USA, LLC be (i) subject to a restocking fee of 45% of their respective invoice price or (ii) non-refundable.
PLEASE ADDRESS AND SUBMIT YOUR PURCHASE ORDER TO THE ADDRESS INDICATED ABOVE.
DATE: 12/7/2018
oviva
Terms & Conditions of Sale
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NoxTHvvEsT ARKaNsas
Democrat rom Oazette
AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6143
Was inserted in the Regular Edition on:
January 24, 2019
Publication Charges: $ 97.50
'qi&t SA�qn
Cathy Staggs
Subscribed and sworn to before me
This Z� day of, 2019.
Notary Public
My Commission Expires: ZIZo'ZV2,�-
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
GP I HY WILES
ATIOnsas - Be.iliorl 00WIt',
fy Public - Caiiifn ; i`?,iN i
0111 Cornrl3issionGxpims 7i). ?.�2
Ordinance: 6143
File Number: 2018-0734
OVIVO USA, LLC:
AN ORDINANCE I'D WAIVE THE
REQUIREMENTS OI' FORMAL
COMPETITIVE BIDDING AND APPROVE
THE PURCHASE OF TWO MACERATOR
PUMPS FOR THE WEST SIDE AND
NOLAND WATER RESOURCE RECOVERY
FACILITIES FROM OVIVO USA, LLC IN
THE TOTAL AMOUNT OF 547,800.01 PLUS
APPLICABLE TAXES
WHEREAS, the City's water resource recovery
Facilities use a preliminary treatment process ,n
which most inorganic solids are first screened
then processed through a macerator unit before
further processing; and
WHEREAS, one macerator pump at each facility
has experienced internal failure leaving Ihis
important preliminary treatment process without
backup redundancy; and
WHEREAS, Ovivo USA, LLC is the sole source
provider of the screen -handling technology in
use at each plant, including the macerator
pumps, and they are not commercially available
through other vendors.
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of
Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not
feasible or practical and therefore waives the
requirements of formal competitive bidding and
approves the purchase of two macerator pumps
from Ovivo USA, LLC in the amount of
$47,800.01 plus applicable taxes for use at the
West Side and Noland Water Resource
Recovery Facilities.
PASSED and APPROVED on 1/15/2019
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
74818537 Jan 24, 2019