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HomeMy WebLinkAbout29-19 RESOLUTION FAYE TT L V / ' .Y/CAN-0'5 113 West Mountain Street Fayetteville, 72701 ���® (479) 575-8-8 323 � � Resolution: 29-19 File Number: 2019-0027 NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION: A RESOLUTION TO APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $41,812.00 FOR A STORMWATER EDUCATION PROGRAM FOR 2019 WHEREAS, Ordinance No. 5937 waived the requirements of formal competitive bidding for a regional stormwater education program provided by the Northwest Arkansas Regional Planning Commission through - 2019, which is the end of the City's National Pollutant Discharge Elimination System permit cycle. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a Memorandum of Understanding, a copy of which is attached hereto and made a part hereof, between the City of Fayetteville and the Northwest Arkansas Regional Planning Commission in the amount of $41,812.00 for a Stormwater Education Program to be provided in 2018 by the University of Arkansas - Cooperative Extension Service to satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulations. PASSED and APPROVED on 2/5/2019 - Approve.. Attest i -et6Aftri54`%\55)K/ Abri, �... / .........______ \r-61) ��tnnrrit /11 ' �oneld J itryt r• dan, ' ayor Lisa Branson,Deputy y •F'9 ''. fAYE77EYILLE;'' - :fe �, . r Page 1 'f1+�r:1.-'.' it� ied on 2/7/19 �OF'FAYprr4L City of Fayetteville, Arkansas 113 West Mountain Street c; ).�G"-_f��e� Fayetteville,AR 72701 ���` q-k. (479)575-8323 '� : Text File 4RKak5P/ File Number: 2019-0027 Agenda Date:2/5/2019 Version: 1 Status:Passed In Control:City Council Meeting File Type:Resolution Agenda Number:A. 10 NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION: A RESOLUTION TO APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $41,812.00 FOR A STORMWATER EDUCATION PROGRAM FOR 2019 • WHEREAS, Ordinance No. 5937 waived the requirements of formal competitive bidding for a regional stormwater education program provided by the Northwest Arkansas Regional Planning Commission through 2019,which is the end of the City's National Pollutant Discharge Elimination System permit cycle. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to sign a Memorandum of Understanding, a copy of which is attached hereto and made a part hereof, between the City of Fayetteville and the Northwest Arkansas Regional Planning Commission in the amount of $41,812.00 for a Stormwater Education Program to be provided in 2018 by the University of Arkansas Cooperative Extension Service to satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulations. City of Fayetteville,Arkansas Page 1 Printed on 2/7/2019 City of Fayetteville Staff Review Form 2019-0027 Legistar File ID 2/5/2019 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Chris Brown 1/10/2019 ENGINEERING (621) Submitted By Submitted Date Division/Department Action Recommendation: Approval of an agreement in the amount of$41,812.00 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements Budget Impact: 4470.621.8810-5817.00 Sales Tax Capital Improvements Account Number Fund 02097.1 Stormwater Quality Management(Stormwater Quality Mgmt/Nutrient Reduct) Project Number Project Title Budgeted Item? Yes Current Budget $ 368,628.00 Funds Obligated $ 112,399.40 Current Balance $ 256,228.60 Does item have a cost? Yes Item Cost $ 41,812.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget $ 214,416.60 V20180321 Purchase Order Number: Previous Ordinance or Resolution# 5937 Change Order Number: Approval Date: Original Contract Number: Comments: L_ _ CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF FEBRUARY 5, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Alan Pugh, Staff Engineer DATE: January 10, 2019 SUBJECT: Approval of an agreement in the amount of$41,812.00 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements RECOMMENDATION: Staff reccomends approval of an agreement in the amount of$41,812.00 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase Il Stormwater Permit requirements. BACKGROUND: The City of Fayetteville has participated in the educational program provided by the University of Arkansas Cooperative Extension since its inception. This program has been very successful and a valuable asset to the public as well as the city. DISCUSSION: Since 2003, the cities of Bentonville, Bethel Heights, Elkins, Elm Springs, Farmington, Fayetteville, Greenland, Johnson, Little Flock, Lowell, Springdale and Rogers along with Benton and Washington Counties and the University of Arkansas have been operating under EPA's federally mandated Phase II Stormwater regulations as Municipal Separate Storm Sewer Systems (MS4s). The cities of Bella Vista, Cave Springs, Centerton, Pea Ridge, Prairie Grove, and Tontitown were recently designated as MS4s based on the 2010 census and these cities are joining the education program this year. While these jurisdictions obtained separate National Pollutant Discharge Elimination System (NPDES) permits, they jointly contracted with Cooperative Extension Service (CES) through the NWA Regional Planning Commission as a successful and cost-effective means of implementing the following minimum control measures required in,their Phase II permits as well as ensure uniformity in the message presented to residents of Northwest Arkansas: 1) Public Education and Outreach 2) Public Involvement and Participation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville,AR 72701 6) Pollution Prevention and Good Housekeeping (training for municipal employees) Positive feedback from ADEQ and participating MS4s has led to the CES and the NWARPC partnering for an additional urban stormwater education program in support of the MS4s' new 2014-2019 stormwater management permits. This agreement is for participation in a 1-Year Regional Stormwater Education and Coordination Program. It should be noted that in 2016, the Council approved waiving competitive bidding for this contract until the end of the permit cycle, 2019. Therefore, an additional waiver of bidding is not required at this time. BUDGET/STAFF IMPACT: Funding for the program is available in the Stormwater Quality Management and Nutrient Reduction Plan Budget. These funds are proposed to be utilized to satisfy the terms of the agreement. Attachments: Memorandum of Understanding Cost Allocation Summary Ordinance 5937 Urban Stormwater Education Program 2015-2019 Summary • 2 FAYETTEVfLLE • MEMORANDUM OF UNDERSTANDING FOR THE MS4 JURISDICTIONS OF NORTHWEST ARKANSAS AND • THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION WHEREAS,21 cities in Benton and Washington Counties,the counties themselves, and the University of Arkansas meet the U.S. Environmental Protection Agency's"small"urbanized area municipal separate storm sewer (MS4) criteria, and must comply with national Phase 1I Stormwater Regulations;and WHEREAS, the Arkansas Department of Environmental Quality (ADEQ), the state agency authorized by EPA to issue National Pollutant Discharge Elimination System (NPDES) permits requiring and ensuring • compliance, will establish dates for affected entities to be covered under Arkansas' general permit for MS4s;and WHEREAS,said permit requires development,implementation, and evaluation of a stormwater management plan,that addresses eachof the six minimum control measures identified in the Phase Ii Storm Water :Regulations contained in 40 CFR 122.26 and outlined in Part I.B.;and WHEREAS, the Northwest Arkansas Regional Planning Commission(NWARPC)has coordinated meetings between representatives of affected jurisdictions in an effort to determine, in the interest of economy and efficiency, whether certain stormwater permit components could be addressed collectively,rather than individually;and WHEREAS, it has been determined that a cost effective, regional approach to certain minimum control measures required as part of the permit — namely Public Education. and Outreach, Public Involvement and Participation, and the education component of Pollution Prevention/Good Housekeeping—is both logical and appropriate;and WHEREAS, the NWARPC previously requested and received statements of qualifications from interested institutions and firms with demonstrated water quality educational expertise, and has, in cooperation with representatives of affected MS4 jurisdictions, endorsed the attached proposal from the University of Arkansas Cooperative Extension Service; and WHEREAS, the ADEQ has endorsed the regional concept and proposal for addressing said minimum control measures;and WHEREAS, said representatives of affected .MS4s have also endorsed the distribution of costs associated with the proposal as shown on the attached cost allocation plan;and 1 FAYETTEVILLE WHEREAS,the Board of Directors of the N WA RPC have authorized the Commission to act as the financial clearinghouse and primary contractor, on behalf of said MS4s, in connection with said proposal. NOW, THEREFORE BE IT RESOLVED THAT WE, THE UNDERSIGNED MS4 JURISDICTION,AND THE BOARD OF DIRECTORS OF THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION, AGREE AS FOLLOWS: SECTION J. To participate in a 1-Year Regional Stormwater Education and Coordination Program (January 1, 2019—December 31, 2019), to be carried out by the University of Arkansas Cooperative Extension Service through an engagement with the Northwest Arkansas Regional Planning Commission, with costs based on a Base cost and each jurisdiction's pro- rated share of the region's. 2010 urbanized area population; it being understood that.said services to be provided shall satisfy requirements for the federally-mandated minimum control measures referenced herein. Commitments for participation in said program in future years will require governing body approval on a year-to-year basis. SECTION 2. To participate financially in accordance with the attached cost allocation plan. Any increases in the costs allocated to the undersigned MS4 due to the failure of other MS4 jurisdictions to participate shall be subject to the approval of the undersigned MS4. SECTION. 3. That all funds received by NWARPC from MS4s shall be utilized in their entirety for stormwater management program services and coordination activities in connection with EPA Phase II Storniwater Program requirements,and shall be accounted for separately from all other Commission funds. Dated ti s day of M / e 2018. o?Dri • �..�. FAYETTEVILLE .iI ! . I •. 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(0 0 )-- I- -) I- -) CD111Um 1- _I W -, a a 1LJ0MDM 55 con co LL Z . ++ • (tt I 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Ordinance: 5937 File Number: 2016-0613 STORMWATER EDUCATION AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING THROUGH 2019 AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $41,505.61 FOR A STORMWATER EDUCATION PROGRAM FOR 2017. WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest Arkansas, has been operating under the Environmental Protection Agency's federally mandated Phase II Stormwater Regulations as a Municipal Separate Storm Sewer System;and WHEREAS, the Northwest Arkansas Planning Commission has determined that a regional approach to certain minimum control measures required for renewal of Municipal Separate Storm Sewer System permits - specifically Public Education and Outreach, Public Involvement and Participation, and the education component of Pollution Prevention/Good Housekeeping - is both logical,cost effective and appropriate,and this approach has been approved by the Arkansas Department of Environmental Quality; and WHEREAS, the Northwest Arkansas Planning Commission has endorsed a proposal from the University of Arkansas Cooperative Extension. Service to design and provide a stormwater education program to all Municipal Separate Storm Sewer Systems in Northwest Arkansas; and WHEREAS, the cost of the agreement to the City for each year exceeds $20,000.00 and would otherwise require competitive bidding'unless the requirement is waived; and WHEREAS, the City's National Pollutant Discharge Elimination System permit expires in 2019 and the stormwater education program will be a requirement each permit year. NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page 1 Printed on 12/21/16 Ordinance: 5937 File Number: 2016-0613 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding through 2019 and further authorizes the Mayor to sign a Memorandum of Understanding,a copy of which is attached hereto and made a part hereof, between the City and the Northwest Arkansas Regional Planning Commission in the amount of$41,505.61 for a Stormwater Education Program to be provided in 2017 by the University of Arkansas Cooperative Extension Service to satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulations.. PASSED and APPROVED on 12/20/2016 Approved: Attest: /Ad .drri ,th i;,11 Li Or eld.l dan, .yor Sondra E.Smith,City Clerk Tre1 ='� ©fi;gd �rs #13 FAYCITEttitLc:A;? Page 2 Printed on 12/21/16 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville,AR 72701 v ,�,,� �►f`' (479)575-8323 '. " S'/ Text File File Number: 2016-0613 Agenda Date:12/20/2016 Version: 1 Status:Passed In Control:City Council Meeting File Type:Ordinance Agenda Number:C.3 STORMWATER EDUCATION AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING THROUGH 2019 AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $41,505.61 FOR A STORM WATER EDUCATION"PROGRAM FOR 2017 WHEREAS, the City of Fayetteville, along with seventeen other cities in Northwest Arkansas, has been operating under the Environmental Protection Agency's federally mandated Phase II Stormwater Regulations as a Municipal Separate Storm Sewer System;and WHEREAS, the Northwest Arkansas Planning Commission has determined that a regional approach to certain minimum control measures required for renewal of.Municipal Separate Storm Sewer System permits - specifically Publie Education and Outreach, Public Involvement and Participation, and the education component of Pollution Prevention/Good Housekeeping - is both logical, cost effective and appropriate, and this approach has been approved by the Arkansas Department of Environmental Quality;and WHEREAS, the Northwest Arkansas, Planning Commission has endorsed a proposal from the University of Arkansas Cooperative Extension Service to design and provide a stormwater education program to all Municipal Separate Storm Sewer Systems in Northwest Arkansas; and WHEREAS, the cost of the agreement to the City for each year exceeds $20,000.00 and would otherwise require competitive bidding unless the requirement is waived;and WHEREAS, the City's National Pollutant Discharge Elimination Systempermit expires in 2019. and the stormwater education program will be a requirement each permit year. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding through 201.9 and further authorizes the Mayor to sign a Memorandum of Understanding, a copy of which is attached hereto and made a part hereof, between the City and the Northwest Arkansas Regional Planning Commission in the amount of $41,505.61 for a City of Fayetteville,Arkansas Page 1 Printed on 12/21/2016 File Number.*2016-0613 Stornwater Education Program to be provided in 2017 by the University of Arkansas :Cooperative Extension Service to satisfy portions of the Environmental Protection Agency's Phase II Stormwater Regulation& { City of Fayetteville,Arkansas Page 2 Printed on 12/21/2016 City of Fayetteville Staff Review Form 2016-0613 Legistar File ID 12/20/2016 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Engineering/ Chris Brown 11/28/2016 Development Services Department Submitted By Submitted Date Division/Department Action Recommendation: Waiving competitive bidding and approving of an agreement in the amount of$41,505.61 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements Budget Impact: 4470.9470.5817.00 4470-Sales Tax Capital Improvements Account Number Fund 02097.1 Stormwater Quality Management(Stormwater Quality Mgmt/Nutrient Reduct) Project Number Project Title Budgeted Item? Yes Current Budget $ 239,427.00 Funds Obligated $ 121,337.81 Current Balance Does item have a cost? Yes Item Cost $ 41,505.61 Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20140710 Previous Ordinance or Resolution# Original Contract Number: Approval Date: Comments: CITY OF rU. e'„�evi_ a CITY COUNCIL AGENDA MEMO ARKANSAS MEETING OF DECEMBER 20, 2016 TO: Mayor and City Council THRU: Don.Marr, Chief of Staff Jeremy Pate, Development Services Director Chris Brown, City Engineer FROM: Alan Pugh, Staff Engineer DATE: November 28, 2016 SUBJECT: Waiving competitive bidding and approving of an agreement in the amount of $41,505.61 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas.Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements RECOMMENDATION: Staff reccomends Waiving competitive bidding and approving of an agreement in the amount of $41,505.61 with the Northwest Arkansas Regional Planning Commission for a Stormwater Education Program to be provided by the University of Arkansas Cooperative Extension service to satisfy portions of the NPDES Phase II Stormwater Permit requirements. BACKGROUND: The City of Fayetteville has participated in the educational program provided by the University of Arkansas Cooperative Extension since its inception. This program has been very successful and a valuable asset to the public as well as the city. DISCUSSION: Since 2003, thecities of Bentonville, Bethel Heights, Elkins, Elm Springs, Farmington, Fayetteville, Greenland, Johnson, Little Flock, Lowell, Springdale and Rogers along with Benton and Washington Counties and the University of Arkansas have been operating under EPA's federally mandated Phase II Stormwater regulations as Municipal Separate Storm Sewer Systems (MS4s). The cities of Bella Vista, Cave Springs, Centerton, Pea Ridge, Prairie Grove, and Tontitown were recently designated as MS4s based on the 2010 census and these cities are joining the education program this year. While these jurisdictions obtained separate National Pollutant Discharge Elimination System (NPDES) permits, they jointly contracted with Cooperative Extension Service (CES) through the NWA Regional Planning Commission as a successful and cost-effective means of implementing the following minimum control measures required in their Phase II permits as well as ensure uniformity in the message presented to residents of Northwest Arkansas: 1) Public Education and Outreach 2) Public Involvement and Participation 6) Pollution Prevention and Good Housekeeping (training for municipal employees) Mailing Address: 113 W.Mountain Street www.fayetteville-argov Fayetteville,AR 72701 Positive feedback from ADEQ and participating MS4s has led to the CES and the NWARPC partnering for an additional urban stormwater education program in support of the MS4s' new 2014-2019 stormwater management.permits: This agreement is for participation in a 1-Year Regional Stormwater Education and Coordination Program, however, the intent is to waive competitive bidding until the end of the permit period which is 2019. Please note that due to the fact the cost will fluctuate, City Council will still have the opportunity to review and approve the new agreement and fee each year by resolution. The agreement will not automatically renew. BUDGET/STAFF IMPACT: Funding in the amount of$41,505.61 is available in the Stormwater Quality Management and Nutrient Reduction Plan.Budget. These funds are proposed..to be utilized to satisfy the terms of the agreement. Attachments: Memorandum of Understanding Urban Stormwater Education Program 2015-2019 Summary Cost Allocation Summary 2 FAYETTEVILLE MEMORANDUM OF UNDERSTANDING FOR THE MS4 JURISDICTIONS OF NORTHWEST ARKANSAS AND ME NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION WHEREAS,nineteen cities in Benton and Washington.Counties, the counties themselves, and the University of Arkansas meet the U.S. Environmental Protection Agency's "small" urbanized .area municipal separate storm sewer(MS4)criteria,and must comply with national Phase 1I Stormwater Regulations;and WHEREAS, the Arkansas Department of Environmental Quality (ADEQ), the state agency authorized by EPA to issue National Pollutant Discharge Elimination System (NPDES) permits requiring and ensuring compliance, will establish dates for affected entities to be covered under Arkansas'general permit for MS4s;and WHEREAS,said permit requires development,implementation,and evaluation of a stonnwater management plan,that addresses each of the six minimum control measures identified in the Phase II Storm Water Regulations contained in 40 CFR 122.26 and outlined in Part I.I3.; and WHEREAS, the Northwest Arkansas Regional Planning Commission (NWARPC) has coordinated meetings between representatives of affected jurisdictions in an effort to determine, in the interest of economy and efficiency, whether certain stonnwater permit components could be addressed collectively,rather than individually;and- WHEREAS, it has been determined that a cost effective, regional. approach to certain minimum control measures required as part of the permit- namely Public Education and Outreach, Public Involvement and Participation, and the education component of Pollution Prevention/Good Housekeeping—is both logical and appropriate;and WHEREAS, the NWARPC previously requested and received statements of qualifications from interested institutions and firms with demonstrated water quality educational expertise, and has, in cooperation with representatives of affected MS4 jurisdictions, endorsed the attached proposal from the University of Arkansas Cooperative Extension.Service; and WHEREAS, the ADEQ has endorsed the regional concept and proposal for addressing said minimum control measures;and WHEREAS, said representatives of affected MS4s have also endorsed the distribution of costs associated with the proposal as shown on the attached cost allocation plan;and 1 FAYETTEVILLE WHEREAS, the Board of Directors, of the NWARPC have authorized the Commission to act as the financial clearinghouse and primary contractor, on behalf of said MS4s, in connection with said proposal. NOW,THEREFORE BE IT RESOLVED THAT WE, THE UNDERSIGNED MS4 JURISDICTION,AND THE BOARD OF DIRECTORS OF THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION, AGREE AS FOLLOWS: SECTION 1. To participate in a 1-Year Regional Stormwater Education and Coordination Program (January 1, 2017 —December 31, 2017),to be carried out by the University of Arkansas Cooperative Extension Service through an engagement with.the Northwest Arkansas Regional Planning Commission, with costs based on a Base cost and each jurisdiction's pro- rated share of the region's 2010 urbanized area population; it being understood that said services to be provided shall satisfy requirements for the federally-mandated minimum control measures referenced herein. Commitments for participation in said program in future years will require governing body approval on a year-to-year basis. SECTION 2. To participate financially in accordance with the attached cost allocation plan. Any increases in the costs allocated tothe undersigned MS4 due to the failure of other MS4 jurisdictions to participate shall be subject to the approval of the undersigned MS4. SECTION.3. That all funds received by NWARPC from MS4s shall be utilized in their entirety for stormwater management program services and coordination activities in connection with EPA Phase II Stormwater Program requirements,and shall be accounted for separately from all other Commission funds. Dated#1• . 000 4 day of /9eC AdE,/ ,2016. 119' r /•41 L, FAYETTEVILLE . NWARPC • 2 , e. d C .a m ►, Q 'n of C9 v to CO 'Cr v d' o to o , 1. O ao a tr0 c) 4a Z - r N• c0 r-' c0• M CO• CO• CO• lT CO CO M ,e- et• • N } 3 0 •e~- N d k) r- •V' c7 N '-- e-, •1. •- C!) to •n M-O ccoo 'r• O r' (NN�• M cn oi O O G W Q. 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Q L3. y C d p a ro a- •Q Q O cc9 2 8- G �' to d to r co a) d] r VN' O N p) 01 CCO CO N- cc7 ttD g o c00 co M ccoo O co o fi o- O .6 COit 0 C a CV t7^) CO (V ~ t-" 0 Nt (O r N iC) M CO. to (00 CO0O .— Lnco = c CO LL a) 0 O. ] — ,d tO U 5 c o 1 0 41 co CZ O u) Em 'G c ' o 2 a .o-+ CO N j H x m N C. �� d1 Y to O * E m 2 c % O w C c to L CD m O gi rD O V = in C H O .a cn 01 C 0) .. O 0 O N O N O m f0 o V v ro a to s o 0 0 0 a o - 0 0 !� c o ) in D ate) C. .8 8. '21- C.4 LV 0 C (n )- »:41.= u co to .a) CCc. •Cr a) e - Q O L O - z m o LU z w E m N O `-' _� "Cp '03 o Cp p 0 o O N >� N co a N O FL- 12 ') 0 di 0 m }— r in -, n. a u. J U (n 47 D m > m ce (n lL Z s +r A. Minimum Control Measure #1: Public Education and Outreach on Stormwater Impacts Permit Requirements: Regulation 40 CFR 122.34(b)(1): "The permittee must implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps that the public can take to reduce pollutants in stonnwater runoff." Decision Process The City of Fayetteville participates in monthly meetings of the NWA Stormwater Compliance Group. We also have representation on the NWA Stormwatcr Education Steering committee (public membership comprised of diverse backgrounds/interests)convenes at least once each year to review and evaluate program accomplishments and plan next steps. Both groups provide the. localized input used to identify critical stormwater issues and target audiences and program methods and public relations strategies. Applicable Public Education/Outreach 13MPs. Develop and distribute electronic and printed educational materials Input from both the MS4 Stormwater Compliance Group and Education Steering Committee guides the emphases of electronic and printed educational materials. Once topics have been identified,materials will be developed, adapted, and/or gathered for distribution at public meetings, in support of presentations, and with educational displays. Examples may include fact sheets,podcasts,c-learning modules,website content,newsletters,press releases, and PSAs. f Measureable Goals: A minimum of 20 electronic and printed educational materials will be developed. The number of educational materials distributed will be documented. MS4 Storntwater Compliance Group and Education Steering Committee meetings attendance will be documented. • Create displays and staff educational booths ' Displays highlighting the annual topics of emphasis will be created and set up/staffed at libraries, banks, schools, local festivals,county fairs;etc. • Measureable Goal: Stonnwater displays will be created and'used at.a minimum of 5 events/locales Conduct stormwater programs for adult audiences Educational presentations will be given to illustrate stormwater dynamics, identify potential pollutants and pathways;describe techniques to reduce stormwater pollution and encourage voluntary BMP implementation according to the annual topic/audience emphases outlined in the S WMP. Measureable Goal: At least 10 stormwater education programs will be conducted for adult audiences Conduct hand-on youth stormwater/water quality education programs Educational programs for school youth will focus on the water cycle,watersheds, stormwater dynamics, water quality and pollution prevention using the Envii-oScape surface runoff model, groundwater simulator,hands-on exercises from Project WET,Project WILD, and Project Learning Tree and crcekside classrooms. Programs conducted will support the Arkansas State Frameworks/Common Core required curriculum. Measureable Goals.- At Goals:At least 20 stormwater education programs will be conducted for youth'audiences Responsible Party The Northwest Arkansas Regional Planning and the University of Arkansas Cooperative Extension Service has contracted with the municipality to be responsible for the development and implementation of the public education efforts. A.copy of that agreement is included in this • plan. Performance Standard: Urban stormwater outreach/education programs will reach at least 32,729 residents(50%of the. urbanized area population). Minimum Control Measure#1': 5 Year Implementation Schedule . '2015 2016 2017 _ 2018 2019 Topic Emphases: Topic Emphasis: Topic Emphasis: Topic Emphasis: Topic Emphasis: Yard and garden Automotive. Septic system and Litter/trash Irrigation management management maintenance pool maintenance management , to minimize runoff/ disconnecting impervious`surfaces •Targe(Audience: Target.Audience: Target Audience: ;Target Audience: Target Audience: • Homeowners and Vehicle owners I tomeowners with General public, homeowners and garden enthusiasts septic systems/ homeowners businesses with pools irrigation systems and guttering _ Rationale! Rationale: Rationale: Rationgle. Rationale: Improper yard waste Leaking automotive Malfunctioning improper handling Efficient irrigation disposal can clog fluids and washing septic systems, and disposal of conserves'Water and storm drains and vehicles on paved improper handling litter can allow it prevents it from excess fertilizer and surfaces allow oil, and disposal of to enter the stoum entering the storm drain pesticide applications grease and pool chemicals drain system and system while can contaminate chemicals and emptying impact stormwater disconnecting stormwater with to be carried in chlorinated pool quality impervious surfaces nutrients and stormwater to local water can impact minimizes runoff by chemicals waterways stormwater quality • enhancing infiltration • • 2 B.Minimum Control Measure #2: Public Involvement/Participation Permit Requirements: The permittee must, at a minimum, comply with State and local public notice requirements when implementing a public involvement/participation program. Decision Process The City of Payaetteville participates in monthly meetings of the NWA Stormwater Compliance Group.We also have representation on the Stormwater Education Steering committee(public membership comprised of diverse backgrounds/interests) convenes at least once each year to review and evaluate program accomplishments and plan next steps. Both groups provide the localized input used to identify critical stormwater issues and target audiences and program methods and public relations strategies. Applicable BMPs Engage Residents in Stormwater Policy Development Input from both the MS4 Storrnwater Compliance Group and Education Steering Committee guides the emphases of electronic and printed educational materials. Once topics have been identified, materials will be developed,adapted,and/or gathered for distribution at public meetings,in support of presentations,and with educational-displays. Examples may include fact sheets,podcasts,e-learning_ modules,website content,newsletters,press releases,and PSAs.(This item to be tracked and documented within Public Education/Outreach,MCM#1) Measureable Goals: The number of educational/announcements materials distributed will be documented.(see MCM#1) MS4 Stormwater Compliance Group and Education Steering Committee meetings attendance will be documented. (see MCM#1) Train and Utilize Volunteer Educators "'train-the-trainer"processes will he used to engage public volunteers and educators in teaching stormwater and pollution prevention(e.g. Benton and Washington County Master Gardeners, Master Naturalists, LakeSmart Leaders, etc.) Measureable Goal: At least 5 train-the-trainer programs will be conducted. Conduct Public Participation/InvolvementEvents Citizen and youth groups will participate in public involvement events (litter pick up, establishing demonstration rain gardens,planting riparian vegetation, stenciling storm drain inlets,etc.). Measureable Goal: At least 5 public participation events will be coordinated: Responsible Parties The jurisdiction is responsible for the development and implementation of the public involvement and participation efforts,utilizing the services of the University of Arkansas Cooperative Extension Service(contracted through the Northwest Arkansas Regional Planning Commission). Performance Standard At least 5 public participation and involvement activities will be conducted. 3 Minimum Control Measure #2: 5 Year.Implementation Schedule _ 2015 2016 2017 2018 2019 Program Emphasis: Program Emphasis:Program Emphasis: Program Emphasis: Program Emphasis: Engage organizations Engage HHW Partner with POAs, Coordinate clean up Partner with the (such as Master Collection Centers Health Department and events(potential Arkansas Irrigation Gardeners,POAs and and automotive watershed organizations locations creek,lake, Association to lawn care/landscaping shops to promote to promote proper park,trail or roadway) promote proper professionals)to their vehicle fluid . septic system function irrigation system promote stormwater collection through inspections use/maintenance pollution prevention and regular pumping education Target Audience: Target Audience; Target Audience: Target Audience:- Target Audience: Homeowners,lawn' Vehicle owners, Homeowners with i MS4 residents . Homeowners and care/landscaping automotive septic systems or :businesses with, professionals maintenance swimming pools Irrigation systems professionals Rationale: Rationale: Rationale: Rationale: Rationale: rmproper management Improper handling/ Malfunctioning septic Improper handling Efficient irrigation of grass clippings and disposal of systems,improper and disposal of"litter conserves water and leaves can clog storm automotive fluids handling and disposal can allow it to enter prevents it from drains and excess allow oil,gasoline of poolchemicals and the stone drain system entering storm drain- . fertilizer and pesticide and other vehicle emptying chlorinated and impact systems applications can fluids to be pool water can impact stotmwater quality contaminate stormwater transported in stormwater quality with nutrients and stormwater to.local chemicals waterways 4 Ordinance:5937 File Number: 2016-0613 STORM WATER EDUCATION AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING THROUGH. NORTHWEST ,ARKANSAS 2019 AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING • Democrat D, Otizette S OM50 61 FOR N THE STORMWATER OF ...—......-r....... _ ..,.-.....,-;..,.-...s--.._-...,.. .........s..m-r EDUCATION PROGRAM FOR 2017. P.O.BOX 1507,FAYETTEVILLE,?A17,72702.479-442-1700•FAX:479-695-lila• ;4rWW,NWADG.C.OM WHEREAS,the City t eFrcitievine; - along with'seventeen other cities in Northwest Arkansas,has been operating under the Environmental Protection Agency's federally mandated Phase 11 Stonnwater Regulations as a Municipal AFFIDAVIT OF PUBLICATION Separate Storm Sewer System;and WHEREAS,the Northwest Arkansas Planning Commission has determined that a regional approach to certain I Karen Caler,do solemnly swear that I am the Legal Clerk of the, minimum control measures required for renewal of Municipal Separate.Storm Northwest Arkansas Democrat-Gazette,printed and published in Sewer System permits-specifically Washington County and Benton County,Arkansas,and of bona fide •Public Education and Outreach,Public Involvement and Participation,and the circulation,that from my own personal knowledge and reference education component of Pollution Prevention/Good Housekeeping-is both to the files of said publication,the advertisement of: logical,cost effective and appropriate, and this approach has been approved by the Arkansas Department of CITY OF FAYETTEVILLE Environmental Quality;and. WHEREAS,the Northwest Arkansas Ord. 5937 Planning Commission has endorsed a proposal from the University of Arkansas Cooperative Extension Service to design and provide a stormwater education / program to all Municipal SeparateStorm Was inserted in the Regular Edition on: Sewer Systems in Northwest Arkansas; and January 5,2017 WHEREAS,the cost of the agreement to the City for each year exceeds, $20,000.00 and would otherwise require Pu.lic.tion Charges: $ 158.60 competitive bidding unless the requirement is waived;and 1 / WHEREAS,the City's National Pollutant � o, # Discharge Elimination System permit, i_. ..... _ Q.L._ _ expires in 2019 and the stormwater Karen.Caler education program gill be a requirement each permit year. NOW,THEREFORE;BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, Subscribed and sworn to before me ARKANSAS:n1: I This That 1:-- the City Council of the 1.hi s ( day of c-4/*,4O l 7. City of Fayetteville,Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal s frtheraithbiddingzthrough si019 anda 1(1: further authorizes the Mayor to sign a Memorandum of Understanding,a copy NotaryPllbl2e of which is attached hereto and made a part hereof,between the City and the My Commission Expires: 4v1 Northwest Arkansas Regional Planning Commission in the amount of S41,505.61 for a Stonnwater Education Program to pt-V _-s,1".,.i. =''' -et.,-"=--- - •,--.7..•,--.7...—. ,-'" -.fes, be provided in 2017 by the University of t CATHY WILES Arkansas-Benton County Arkansas Cooperative Extension Service rto satisfy portions of the Environmental Protection Agency's Phase 11 Stonnwater Notary Public •Comn11"/2397118 Regulations: My Commission Expires Feb 20,2020 PASSED and APPROVED on 12/20/2016 rt^ .:J� _ T` Approved: **NOTE** RECEIVED tnees:dJordan,Mayor Attest: Please do not pay from Affidavit. Sondra E.Smith,City Clerk Treasurer Invoice will be sent. JAN 1 g 2017 73983250 Jan.5,2017 CITY Y CLERK'S OFFICE