HomeMy WebLinkAbout2018-12-18 - Agendas - ArchiveCouncil Member Adella Gray
Ward 1 Position 1
Council Member Sarah Marsh
Ward 1 Position 2
Council Member Mark Kinion
Ward 2 Position 1
Council Member Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra E. Smith
City of Fayetteville Arkansas
City Council Meeting
December 18, 2018
Council Member Justin Tennant
Ward 3 Position 1
Council Member Sarah Bunch
Ward 3 Position 2
Council Member John La Tour
Ward 4 Position 1
Council Member Kyle Smith
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on December 18, 2018 at 5:30 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
Presentation of City Council Awards for Departing Council Members
Presented to Council Members John La Tour, Justin Tennant, and Adella Gray.
Volunteer of the Year Award to Laura Underwood:
Presented to Laura Underwood.
City Council Meeting Presentations, Reports, and Discussion Items
City Council Meeting Presentations, Reports, and Discussion Items
Nominating Committee Report
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
APPROVED
Agenda Additions
1. Cultural Arts Corridor Project: A resolution to express the City Council's commitment and
intention to use whatever is necessary to complete the Cultural Arts Corridor project, as finally
approved by the Fayetteville City Council, up to $21,685,000.00 and to fund whatever is
necessary for replacement parking within reasonable proximity to the Walton Arts Center up
to $10,000,000.00 if the arts corridor improvement bonds are approved by the Fayetteville
voters and to make job training and workforce development top priorities for economic
development project bonds.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 250-18
A. Consent:
1. Approval of the November 20, 2018 City Council meeting minutes
APPROVED
2. Fayetteville Fire Department Donation Revenue: A resolution to approve a budget
adjustment in the amount of $400.00 representing donation revenue to the Fayetteville Fire
Department for the annual employee service awards event.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 251-18
3. Arkansas Firewise Grant: A resolution to authorize acceptance of an Arkansas Firewise
Grant from the Arkansas Forestry Commission in the amount of $500.00 for use by the Fire
Department, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 252-18
4. Exclusive Flight, LLC d/b/a Afterglow Aircraft Solutions: A resolution to approve a three
year lease agreement with Exclusive Flight, LLC d/b/a Afterglow Aircraft Solutions for the
airport hangar at 4158 South School Avenue for rent in the amount of $850.00 per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 253-18
5. 2019 T -Hangar Lease Renewal: A resolution to approve T -Hangar lease agreements in 2019
at the current rental rate or as adjusted upward by the Airport Board for all T -Hangars rented
at the Fayetteville Executive Airport.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 254-18
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6. Smokin A's BBQ, LLC: A resolution to approve a two year rent-free lease agreement with
Smokin A's BBQ, LLC for space in the Airport Terminal building for the operation of a
barbecue restaurant.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 255-18
7. Bid #19-01 Reflectorized Paint Markings: A resolution to award Bid #19-01 and authorize
the purchase of reflectorized paint markings from Arkansas Fence & Guard Rail in variable
amounts and for varying unit prices as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 256-18
8. Bid #19-02 Curb and Gutter Construction: A resolution to award Bid #19-02 and authorize
the purchase of curb and gutter construction from Tri-Star Contractors, LLC as a primary
supplier in variable amounts, and authorizing the use of other bidders based on price and
availability, as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 257-18
9. Bid #19-03 Truck Hauling Services: A resolution to award Bid #19-03 and authorize the
purchase of truck hauling services from W C & Associates, Inc. as primary supplier, and to
authorize the use of other bidders based on price and availability as needed through the end of
2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 258-18
10. Bid #19-04 Concrete Supplier: A resolution to award Bid #19-04 and authorize the purchase
of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary supplier in
variable amounts and to authorize the use of other bidders based on price and availability as
needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 259-18
11. Bid #19-05 Aggregate Materials: A resolution to award Bid #19-05 and authorize the
purchase of aggregate materials from Hunt Rogers Materials, LLC as primary supplier and to
authorize the use of other bidders based on price and availability as needed through the end of
2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 260-18
12. Bid #19-07 Hillside Gravel: A resolution to award Bid #19-07 and authorize the purchase of
Hillside Gravel from Les Rogers, Inc. in varying amounts and for variable unit prices as needed
through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 261-18
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13. Bid #19-08 Plastic Drainage Pipe: A resolution to award Bid #19-08 and authorize the
purchase of plastic drainage pipe for varying unit prices from various vendors, based on
individual job design, specification and cost evaluation, as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 262-18
14. Bid #19-09 Concrete Drainage Pipe: A resolution to award Bid #19-09 and authorize the
purchase of concrete drainage pipe from Scurlock Industries, Inc. as primary supplier in
variable amounts as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 263-18
15. Bid #19-10 Screened Topsoil: A resolution to award Bid #19-10 and authorize the purchase
of screened topsoil from Les Rogers, Inc. as primary supplier as needed through the end of
2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 264-18
16. Bid #19-11 Retaining Wall Blocks: A resolution to award Bid #19-11 and authorize the
purchase of retaining wall blocks for varying unit prices from various vendors, based on
individual job design, specification and cost evaluation, as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 265-18
17. Bid #19-12 High Performance Cold Mix Asphalt: A resolution to award Bid #19-12 and
authorize the purchase of high performance cold mix asphalt from Hutchens Construction Co.
as needed through the end of 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 266-18
18. Bid # 18-54 JBZ, Inc. d/b/a Ellingson Contracting: A resolution to award Bid #18-54 and
authorize a contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $228,752.58
for the resurfacing of the basketball court and installation of new tennis court lights at Wilson
Park, and to approve a project contingency in the amount of $21,078.42.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 267-18
19. Ranger's Pantry/Senior Giving Tree/Hearth Program Donations: A resolution to approve
a budget adjustment in the total amount of $1,070.00 representing donations to Ranger's
Pantry, the Senior Giving Tree, and the Hearth Program.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 268-18
20. Startup Junkie Consulting, LLC: A resolution to approve the first two (2) year renewal
contract with Startup Junkie Consulting, LLC to provide Economic Development Consulting
Services in the areas of entrepreneurship and innovation in the total amount of $300,000.00.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 269-18
21. Fayetteville Chamber of Commerce: A resolution to approve the first two (2) year renewal
contract with the Fayetteville Chamber of Commerce to provide Economic Development
Consulting Services in the areas of business recruitment, retention, and expansion in the total
amount of $360,000.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 270-18
22. Illinois River Watershed Partnership: A resolution to authorize acceptance of a Green
Infrastructure Grant funded through the Illinois River Watershed partnership in the amount of
$7,000.00 for stormwater management improvements at the West Side Wastewater Treatment
Facility, and to approve a budget adjustment.
THIS RESOLUTION WAS PULLED FROM THE CONSENT AGENDA FOR
DISCUSSION AND TABLED INDEFINITELY.
23. Pathway Baptist Church Damage Claim: A resolution pursuant to §39.10(C)(4) of the
Fayetteville City Code to authorize the Mayor to pay the amount of $10,079.00 to Pathway
Baptist Church for a water damage claim arising at 3395 West Mount Comfort Road.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 271-18
24. CDW Government, LLC Backup Storage Device: A resolution to authorize the purchase of
a backup storage device from CDW Government, LLC in the amount of $116,221.02, pursuant
to Promark GSA Schedule cooperative purchasing contract, and to approve a project
contingency in the amount of $5,811.05.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 272-18
25. CDW Government, LLC Products and Services: A resolution to authorize the purchase of
information technology products and services from CDW Government, LLC on an as -needed
basis, pursuant to National Intergovernmental Purchasing Alliance Contract #2018011-01,
through February 28, 2023, and any future renewal periods.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 273-18
26. Halsell Holdings, LLC Settlement Offer: A resolution to accept the settlement offer from
Halsell Holdings, LLC and authorize the purchase of a water/sewer easement from Halsell
Holdings, LLC on property located at 1521 West Halsell Road in the amount of $25,000.00
for the Graham Waterline Improvements Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 274-18
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27. NOVAtime Technologies, Inc.: A resolution to authorize a one year contract with NOVAtime
Technology, Inc. for upgrades to the city's electronic employee time keeping system in the
amount of $3,700.00 for setup costs and estimated discounted monthly fees of $2,064.00 for
the first year plus applicable sales taxes based on the number of city employees, and to approve
future automatic renewals of the contract with rate increases not to exceed 5% above the
standard estimated monthly fee of $2,820.00 based on the number of city employees.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 275-18
B. Unfinished Business:
1. Sales and Use Tax Special Election: An ordinance calling and setting a date for a special
election on the questions of the issuance by the City of Sales and Use Tax Refunding Bonds
and Sales and Use Tax Capital Improvement Bonds for various purposes; levying a
replacement special local sales and use tax at the rate of one percent (1.00%) for the purpose
of retiring such bonds; and prescribing other matters pertaining thereto.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6126
C. Public Hearing:
1. Raze and Removal 171 East Meadow: A resolution to affirm the Raze and Removal Order
by the City Council for the house at 171 East Meadow pursuant to Resolution: 48-18 passed
by the City Council on February 6, 2018.
THIS RESOLUTION WAS TABLED INDEFINITELY.
D. New Business:
1. Arkansas Municipal League's Municipal Defense Program: A resolution to authorize
participation by the City of Fayetteville in the Arkansas Municipal League's Municipal
Defense Program.
THIS RESOLUTION WAS TABLED INDEFINITELY.
2. Municipal Legal Opioid Litigation: A resolution recognizing the opioid epidemic in the
United States of America and in Arkansas; and to engage in litigation as a member of the
Municipal Legal Defense Program against those entities and people responsible for this
societal crisis.
THIS RESOLUTION WAS TABLED INDEFINITELY.
3. Amend Section 166.15 (C) Expiration of Building Permit: An ordinance to amend section
166.15 (C) Expiration of Building Permit of the Unified Development Code to require the
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automatic expiration of a building permit 30 days after the City Council has ordered the Raze
and Removal of the structure.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6127
4. Garver, LLC: A resolution to approve a professional engineering services agreement with
Garver, LLC in the amount of $19,800.00 for the preliminary site analysis of a downtown
parking deck, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 276-18
5. CH2M Hill Engineers, Inc. Amendment No. 10: A resolution to approve Amendment No.
10 to the Agreement for Operations, Maintenance and Management Services between the City
of Fayetteville, Arkansas and CH2M Hill Engineers, Inc. in the amount of $6,981,332.00 for
services in 2019.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 277-18
6. 2019 Asphalt Materials: An ordinance to waive the requirements of formal competitive
bidding during 2019 for the purchase of asphalt materials for use by the Transportation
Division, but to require informal quarterly bids or quotes.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6128
7. Motorola Solutions, Inc.: An ordinance to waive the requirements of formal competitive
bidding and approve a one-year contract with Motorola Solutions, Inc. in the amount of
$102,597.12 plus applicable taxes with automatic renewals for four additional years for
maintenance of the city's Motorola simulcast radio system.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6129
8. RJR Enterprises, Inc.: An ordinance to waive the requirements of formal competitive bidding
and authorize a contract with RJR Enterprises, Inc. in the amount of $28,633.14 for the
purchase and installation of repair tiles for playgrounds at Bryce Davis, Sweetbriar, and David
Lashley Parks, and to approve a project contingency in the amount of $3,000.00.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6130
9. RZN 18-6441 (SE of 54th Ave. & Persimmon St./Wilson Farm Land): An ordinance to
rezone that property described in rezoning petition RZN 18-6441 for approximately 36.62
acres located southeast of 54th Avenue and Persimmon Street from RSF-8, Residential Single
Family, 8 units per acre to R -A, Residential Agricultural.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6131
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10. VAC 18-6433 (839 N. Gregg Ave./Davis): An ordinance to approve VAC 18-6433 for
property located at 839 North Gregg Avenue to vacate a portion of a utility easement.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6132
11. ADM 18-6377 (3600 W. Player Ln./The Links PZD Amendment): An ordinance to amend
Ordinance No. 5015 which enacted Residential Planned Zoning District 07-2452 (The Links)
to allow multi -family units to be constructed in Planning Areas I and VI which were previously
approved for commercial and townhome uses.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6133
12. Fayetteville Public Library Property New Tree Preservation Easement: An ordinance to
vacate an existing tree preservation easement on the Fayetteville Public Library property and
replace it with a new tree preservation easement on Fayetteville Public Library property that is
more than twice as large.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6134
13. Walton Arts Center Council, Inc. Education Contract Renewal: An ordinance to waive the
requirements of formal competitive bidding and authorize a contract for Educational,
Entertainment and Administrative Services in 2019 to the Walton Arts Center Council, Inc. in
the amount of $250,000.00.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6135
14. Seven Hills Homeless Center Contract: An ordinance to waive the requirements of formal
competitive bidding and approve a contract with Seven Hills Homeless Center in the amount
of $108,000.00 for services to homeless and needy residents in Fayetteville in 2019.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6136
15. Recycling and Trash Collections Rate Study: A resolution to accept and adopt a new
Recycling and Trash Collection Rate Study.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 278-18
16. Recycling and Trash Collection Rate Amendments: An ordinance to amend §50.40 Rates
for Services of the Fayetteville City Code to align the city's recycling and trash collection
rates with the recent rate study.
THIS ITEM WAS LEFT ON THE FIRST READING.
17.Oakbrooke Subdivision Phases 1 and 2 Utility Easements: An ordinance to vacate portions
of utility easements in Phases 1 and 2 of the Oakbrooke Subdivision.
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PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6137
Announcements:
City Council Agenda Session Presentations:
City Council Tour:
Adjournment: 10:20 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov