HomeMy WebLinkAbout46-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 46-19
File Number: 2019-0090
GARVER, LLC:
A RESOLUTION TO APPROVE TASK ORDER NO. 12 WITH GARVER, LLC IN THE AMOUNT OF
$30,440.00 FOR DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR THE AIRPORT
AIRFIELD BEACON AND WIND CONES PROJECT, TO APPROVE THE APPLICATION FOR AND
ACCEPTANCE OF AN 80/20 GRANT FROM THE ARKANSAS DEPARTMENT OF AERONAUTICS -
IN AN AMOUNT NOT TO EXCEED $250,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 12
with Garver, LLC in the amount of $30,440.00 for design, bidding and construction phase services for the
Airport Beacon and Wind Cones Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to
apply for and accept an 80/20 grant from the Arkansas Department of Aeronautics in an amount not to
exceed $250,000.00 for the Airport Beacon and Wind Cones Project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 2/19/2019
Attest:
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Sondra E. Smith, City Clerk 1�irr�T'�.f,
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City of Fayetteville, Arkansas 113 west Mountain Street
,r;.. Fayetteville, AR 72701
i (479) 575-8323
Text File
-- File Number: 2019-0090
Agenda Date: 2/19/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
GARVER, LLC:
A RESOLUTION TO APPROVE TASK ORDER NO. 12 WITH GARVER, LLC IN THE AMOUNT OF
$30,440.00 FOR DESIGN, BIDDING AND CONSTRUCTION PHASE SERVICES FOR THE
AIRPORT AIRFIELD BEACON AND WIND CONES PROJECT, TO APPROVE THE APPLICATION
FOR AND ACCEPTANCE OF AN 80/20 GRANT FROM THE ARKANSAS DEPARTMENT OF
AERONAUTICS IN AN AMOUNT NOT TO EXCEED $250,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 12
with Garver, LLC in the amount of $30,440.00 for design, bidding and construction phase services for the
Airport Beacon and Wind Cones Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to apply for
and accept an 80/20 grant from the Arkansas Department of Aeronautics in an amount not to exceed
$250,000.00 for the Airport Beacon and Wind Cones Project.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 2120/2019
City of Fayetteville Staff Review Form
2019-0090
Legistar File ID
2/19/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Summer Fallen 1/30/2019 AIRPORT SERVICES (760)
Submitted By Submitted Date Division/ Department
Action Recommendation:
Staff requests approval of a Budget Adjustment and for the Aviation Division to execute a task order in the amount
of $30,440 for Garver, LLC to complete design, bidding, and construction phase services for the proposed Beacon
and Wind Cones project at Fayetteville — Drake Field Airport. Staff also requests approval for the Aviation Division
to submit an Arkansas Department of Aeronautics (ADA) grant application in an amount not to exceed $250,000 for
80% of the eligible costs for the proposed Beacon and Wind Cones project at Fayetteville — Drake Field Airport.
5550.760.3960-5314.00
Account Number
15029.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Airport
Fund
Airport Engineering Consultant Services
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
16,861.00
$
1,334.67
$ 15,526.33
$
30,440.00
$
27,966.00
$
13,052.33
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
•ars = _ ... -•,
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 19, 2019
TO: Lioneld Jordan, Mayor
THRU: Don Marr, Chief of Staff
Staff/Contract Review Committee
FROM: Summer Fallen, Airport Services Manager
DATE: February 19, 2019
CITY COUNCIL MEMO
SUBJECT: Beacon and Wind Cones — Garver Task Order and ADA Grant Application
RECOMMENDATION:
Staff requests approval of a Budget Adjustment and for the Aviation Division to execute a task
order in the amount of $30,440 for Garver, LLC to complete design, bidding, and construction
phase services for the proposed Beacon and Wind Cones project at Fayetteville — Drake Field
Airport. Staff also requests approval for the Aviation Division to submit an Arkansas
Department of Aeronautics (ADA) grant application in an amount not to exceed $250,000 for
80% of the eligible costs for the proposed Beacon and Wind Cones project at Fayetteville —
Drake Field Airport.
BACKGROUND:
The Airport's existing rotating beacon has passed its useful life. The beacon has required
excessive maintenance over the last few years, and is no longer able to be controlled from the
ATCT. The Airport has reviewed multiple options regarding replacement of the rotating beacon,
including replacement of the beacon on the existing tower located on the west side of the airfield.
However, the view of the existing beacon is partially blocked from aircraft approaching from the
west of the Airport. Therefore, the Aviation Division is proposing a new beacon to be located on
the east side of the airfield. The new beacon will be installed on a new monopole.
During a recent Part 139 inspection, the FAA requested that the Airport relocate its two Wind
Cones to a new location outside of the Runway's Object Free Area (ROFA). The Wind Cones had
already exceeded their useful life and the Aviation Division was already considering upgrading
the Wind Cones to LED, as one of the Wind Cones was currently not functioning. In order to site
the Wind Cones in an FAA approved location and to upgrade them to a more sustainable LED
technology, the Aviation division is proposing to construct new Wind Cones as part of the Beacon
project. One of the Wind Cones will be constructed as a Primary Wind Cone with a Segmented
Circle.
DISCUSSION:
Approval of Task Order 12 will authorize Garver to proceed with design services and bidding
services. The project will advertise for bids in Spring 2019. Upon receipt of bids, the Aviation
Division will update the ADA grant application with the as -bid amounts, not to exceed $250,000
(the ADA maximum for an 80/20 grant), and submit it to the Department of Aeronautics for award.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
When the ADA Grant is awarded, the Aviation Division will come back to City Council to seek
approval to accept the bids, execute the construction contract, and approve the budget
adjustment to recognize a grant received from the Arkansas Department of Aeronautics (ADA).
A complete breakdown of the expected project funding is included below. All costs associated
with this task order are included in the total project cost.
BUDGET/STAFF IMPACT:
Engineering Services: $30,440.00
Construction (Estimated): $281,060.00
Administration and Other Costs: $1,000.00
TOTAL: $312,500.00
Attachments:
Staff Review Form
City Council Memo
Garver Task Order 12
ADA Grant Application
Budget Adjustment
ADA (80%): $250,000.00
City (20%): $62.500.00
TOTAL: $312,500.00
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
APPENDIX A-12
TASK ORDER 12
FAYETTEVILLE — DRAKE FIELD (FYV)
BEACON AND WIND CONES
This TASK ORDER is made as of February 19, , 2019 by and between the CITY
OF FAYETTEVILLE of Fayetteville, Arkansas hereinafter referred to as "CITY OF FAYETTEVILLE," and
GARVER, LLC, hereinafter referred to as "GARVER", in accordance with the provisions of the
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES executed on April 21, 2015.
Under this Task Order, the CITY OF FAYETTEVILLE intends to make the following improvements for the
Beacon and Wind Cones project.
Construct a new Airfield Beacon on a monopole at a location to be determined by the
Engineer in conjunction with the FAA and Airport. Construct a new secondary and a new
primary wind cone at a location to be determined by the Engineer in conjunction with the
FAA and Airport.
GARVER will provide professional services related to these improvements as described herein.
SECTION 1 - SCOPE OF SERVICES
GARVER will provide services as detailed in Exhibit A-12.
SECTION 2 — PAYMENT
For the work described under SECTION 1 - SCOPE OF SERVICES, the CITY OF FAYETTEVILLE will
pay GARVER on a lump sum and cost plus basis.
The table below presents a summary of the fee amounts and fee types for this contract.
WORK DESCRIPTION
FEE AMOUNT
FEE TYPE
Design Services
$12,700
Lump Sum
Bidding Services
$5,440
Lump Sum
Construction Phase Services
$12,300
Cost + FF
TOTAL FEE
$30,440
Task Order 12 1 of 3
FYV Beacon and Wind Cones Garver Project No. 19A13211
Design Services and Bidding Services:
The lump sum amount to be paid under this agreement is $18,140. For informational purposes, a breakdown
of GARVER's estimated costs is included in Exhibit B-12 with approximate current hourly rates for each
employee classification.
On -Site Construction Observation Services:
The CITY OF FAYETTEVILLE will pay GARVER, for time spent on the project, at the unburdened hourly
payroll rate of each of GARVER's personnel during the performance of these services for work time
directly connected with the project, plus payroll and general overhead costs of 191.29% of the unburdened
hourly rate, plus direct reimbursable expenses normal and necessary for the completion of the project, plus
a fixed fee of $1,587.30. Estimated cost of these services, including the fixed fee is $12,300.00. The actual
total fee may not exceed this estimate without approval from the CITY OF FAYETTEVILLE. For
informational purposes, a breakdown of GARVER's estimated costs is included in Exhibit B-12 with
approximate current hourly rates for each employee classification. Underruns in any phase may be used to
offset overruns in another phase as long as the overall contract amount is not exceeded.
Expenses other than salary costs that are directly attributable to performance of our professional services
will be billed as follows:
1. Direct cost for travel, long distance and wireless communications, outside reproduction and
presentation material preparation, and mail/courier expenses.
2. Charges similar to commercial rates for reports, plan sheets, presentation materials, etc.
3. The amount allowed by the federal government for mileage with an additional $0.05 for survey
trucks/vans.
Additional Services (Extra Work). For work not described or included in Section 1 — Scope of Services but
requested by the CITY OF FAYETTEVILLE in writing, the CITY OF FAYETTEVILLE will pay
GARVER, for time spent on the project, at the rates shown in Exhibit B-12 for each classification of
GARVER's personnel, plus overhead, plus 15% profit, plus reimbursable expenses including but not
limited to printing, courier service, reproduction, and travel.
SECTION 3 —EXHIBITS
3.1 The following Exhibits are attached to and made a part of this Agreement:
3.1.1 Exhibit A-12 Scope of Services
3.1.2 Exhibit B-12 Rate Schedule & Manhour Tables
This Agreement may be executed in two (2) or more counterparts each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
Task Order 12 2 of 3
FYV Beacon and Wind Cones Garver Project No. 19A13211
Approval and acceptance of this Task Order, including attachments listed in SECTION 3 —EXHIBITS,
shall incorporate this document as part of the Agreement. Garver is authorized to begin performance upon
receipt of a copy of this Task Order signed by the CITY OF FAYETTEVILLE. The effective date of this
Task Order shall be the last date written below.
CITY OF FA
M
ARKANSAS
ATTES::�'�
By:&.1.ft�c
City Clerk '0111111111111
: FAYMEVILLE::::=
Com• •
A CI
Task Order 12
FYV Beacon and Wind Cones
3 of 3
GARVER
Mt PUM/1..,/
r
Title: Senior Vice President
Garver Project No. 19A 13211
EXHIBIT A-12 — SCOPE OF SERVICES
FAYETTEVILLE — DRAKE FIELD (FYV)
BEACON AND WIND CONES
1.1 General
Generally, the scope of services includes design, bidding, and construction phase services for the
improvements at Fayetteville — Drake Field. Improvements will consists of construction of a new airfield
beacon on a monopole, a new primary wind cone, and a new secondary wind cone.
1.2 Design Services
1.2.1 General
GARVER will prepare detailed construction drawings, specifications, instructions to bidders, general
provisions and special provisions, all based on guides furnished to GARVER by the CITY OF
FAYETTEVILLE and FAA. Contract Documents (Plans, Specifications, and Estimates) will be prepared for
award of one (1) construction contract. These designs shall conform to the standards of practice ordinarily
used by members of GARVER's profession practicing under similar conditions and shall be submitted to the
FAA office from which approval must be obtained. Detailed specifications shall be developed using FAA
"Standards for Specifying Construction for Airports" AC 150/5370-10 (latest edition) or other appropriate
standards approved for use by the FAA. A specimen copy of the General Provisions will be obtained by
GARVER from the Department of Labor as appropriate for incorporation into the specifications for the
proposed project.
1.2.2 Site Visit
GARVER civil and electrical staff engineers will make one (1) site visit during the design phase to document
existing conditions.
1.2.3 UtiIi!y Coordination
As necessary, GARVER will coordinate with the Airport and FAA to located and protect any existing
utilities or Navigational Aid cables.
GARVER will coordinate with the applicable electrical utility for the necessary utility service to power the
proposed airfield beacon.
1.2.4 Facility Siting
GARVER will coordinate with the FAA and Part 139 inspector for facility siting. Beacon siting will be
completed in accordance with the FAA Advisory Circulars utilizing topographic information from online
sources.
1.2.5 Airspace Analysis
GARVER will prepare and submit the project to the FAA and Part 139 Inspector for airspace clearance on
the Obstruction Evaluation and Airport Airspace Analysis (OE/AAA) website and coordinate approval with
FAA representatives. An airspace determination will be made of the beacon and both wind cones.
Exhibit A-12 - Scope of Services 1 of 4
FYV Beacon and Wind Cones Garver Project No. 19A13211
1.2.6 Quality Control
GARVER will establish a Quality Control Plan (QCP) for the project. The QCP will outline schedules,
project goals, and team member responsibilities. GARVER will also provide QC reviews at the preliminary
and final design stages. QC reviews will be completed by a senior construction observer and Aviation
project manager. Weekly internal progress meetings will be held during the preliminary and final design
phases to ensure adequate quality control throughout the design phases.
1.2.7 Construction SafM & Phasing. Plans CSPP
GARVER will develop a construction safety and phasing plan (CSPP). During development of the CSPP,
GARVER will hold a meeting at the airport to obtain feedback regarding flight operations during
construction. After receiving comments from the meeting, GARVER will develop a preliminary CSPP for
the CITY OF FAYETTEVILLE's review prior to submission to the FAA. Upon CITY OF
FAYETTEVILLE approval, this plan will be submitted to the FAA for review.
1.2.8 Airfield Electrical
GARVER will design the infrastructure extensions required to power the wind cones off of the existing
runway circuit. GARVER will also design the required power infrastructure for the proposed beacon.
1.3 Bidding Services
GARVER will assist the CITY OF FAYETTEVILLE in advertising for and obtaining bids or negotiating
proposals for one prime contract for construction, materials, equipment and services; and, where applicable,
maintain a record of prospective bidders to whom Bidding Documents have been issued, attend a pre-bid
conference and receive and process deposits for Bidding Documents. The CITY OF FAYETTEVILLE will
pay advertising costs outside of this contract. GARVER will issue addenda as appropriate to interpret, clarify
or expand the Bidding Documents. GARVER will consult with and advise the CITY OF FAYETTEVILLE
as to the acceptability of subcontractors, suppliers and other persons and organizations proposed by the
prime contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Bidding Documents. GARVER will consult with the CITY OF
FAYETTEVILLE concerning and determine the acceptability of substitute materials and equipment
proposed by Contractor(s) when substitution prior to the award of contracts is allowed by the Bidding
Documents. GARVER will attend the bid opening, prepare bid tabulation sheets and assist the CITY OF
FAYETTEVILLE in evaluating bids or proposals and in assembling and awarding contracts for
construction, materials, equipment and services. GARVER will assist the CITY OF FAYETTEVILLE in the
execution of all contract documents and furnish a sufficient number of executed documents for the CITY OF
FAYETTEVILLE, Contractor and FAA.
1.4 Construction Phase Services
During the construction phase of work, GARVER will accomplish the following:
1. Support the CITY OF FAYETTEVILLE's improvement plan by accomplishing preliminary planning,
and/or engineering work as directed by the CITY OF FAYETTEVILLE. The work shall include the
preparation of opinions of costs, preliminary plans, applications for local, state, and federal funds, and
services required to support the CITY OF FAYETTEVILLE's applications for funds.
2. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
Exhibit A-12 - Scope of Services 2 of 4
FYV Beacon and Wind Cones Garver Project No. 19A 13211
3. Attend progress/coordination meetings with the CITY OF FAYETTEVILLE /Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or comments
made by GARVER on the shop drawings during this review will not relieve Contractor from compliance
with requirements of the drawings and specifications. The check will only be for review of general
conformance with the design concept of the project and general compliance with the information given
in the contract documents. The Contractor will be responsible for confirming and correlating all
quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating
his work with that of all other trades, and performing his work in a safe and satisfactory manner.
GARVER's review shall not constitute approval of safety precautions or constitute approval of
construction means, methods, techniques, sequences, procedures, or assembly of various components.
When certification of performance characteristics of materials, systems or equipment is required by the
Contract Documents, either directly or implied for a complete and workable system, GARVER shall be
entitled to rely upon such submittal or implied certification to establish that the materials, systems or
equipment will meet the performance criteria required by the Contract Documents.
5. Consult with and advise the CITY OF FAYETTEVILLE during the construction period. GARVER will
submit, when requested by the CITY OF FAYETTEVILLE, written reports to the CITY OF
FAYETTEVILLE on the progress of the construction including any problem areas that have developed
or are anticipated to develop. In addition, GARVER shall supply to CITY OF FAYETTEVILLE such
periodic reports and information as may be required by the FAA.
6. Issue instructions to the Contractor on behalf of the CITY OF FAYETTEVILLE and issue necessary
clarifications (respond to RFIs) regarding the construction contract documents.
7. Review the Contractor's progress payment requests based on the actual quantities of contract items
completed and accepted, and will make a recommendation to the CITY OF FAYETTEVILLE regarding
payment. GARVER's recommendation for payment shall not be a representation that GARVER has
made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2)
to review billings from Subcontractors and material suppliers to substantiate the Contractor's right to
payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor.
8. Maintain a set of working drawings and prepare and furnish record drawings.
9. Provide part-time resident construction observation services for the 28 -calendar -day construction
contract performance time. The proposed fee is based on approximately 10 hours per week during the
construction contract performance time. If the construction time extends beyond the time established in
this agreement or if the CITY OF FAYETTEVILLE wishes to increase the time or frequency of the
observation, the CITY OF FAYETTEVILLE will pay GARVER an additional fee agreed to by the
CITY OF FAYETTEVILLE and GARVER.
10. When authorized by the CITY OF FAYETTEVILLE, prepare change orders or supplemental
agreements, as appropriate, for ordering changes in the work from that originally shown on the Plans
and Specifications. If re -design or substantial engineering is required in the preparation of these
documents, payment for extra services involved will be made in addition to the payment provided in
basic engineering services.
11. Participate in final project inspection, prepare punch list, review final project closeout documents, and
submit final pay request.
12. Update the Airport's ALD to show the new locations of the beacon and wind cones.
Construction observation services will be provided by GARVER's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the CITY OF FAYETTEVILLE during the construction period.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop drawings
and submittals, and other appropriate information.
Exhibit A-12 - Scope of Services 3 of 4
FYV Beacon and Wind Cones Garver Project No. 19A13211
• Maintain a project diary which will contain information pertinent to each site visit.
• Prepare requests for monthly and final payments to the Contractor.
• Provide information for preparation of record drawings of the completed project.
In perfonning construction observation services, GARVER will endeavor to protect the CITY OF
FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s); but GARVER does not
guarantee the performance of the Contractor(s), nor is GARVER responsible for the actual supervision of
construction operations. GARVER does not guarantee the performance of the contracts by the Contractors
nor assume any duty to supervise safety procedures followed by any Contractor or subcontractor or their
respective employees or by any other person at the job site. However, if at any time during construction
GARVER observes that the Contractor's work does not comply with the construction contract documents,
GARVER will notify the Contractor of such non-compliance and instruct him to correct the deficiency
and/or stop work, as appropriate for the situation. GARVER will also record the observance, the discussion,
and the actions taken. If the Contractor continues without satisfactory corrective action, GARVER will
notify the CITY OF FAYETTEVILLE immediately, so that appropriate action under the CITY OF
FAYETTEVILLE's contract with the Contractor can be taken.
1.5 Project Deliverables
The following will be submitted to the CITY OF FAYETTEVILLE, or others as indicated, by GARVER:
1. One hard copy of the Construction Plans to the CITY OF FAYETTEVILLE.
2. One digital set of Record Drawings to CITY OF FAYETTEVILLE.
3. Electronic files as requested.
1.6 Extra Work
The following items are not included under this agreement but will be considered as extra work:
I . Redesign for the CITY OF FAYETTEVILLE's convenience or due to changed conditions after
previous alternate direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Design of foundations. Foundations will be dependent on the manufacturer and shall be completed by
the Contractor.
4. Design of any utilities relocation.
5. Preparation of a Storm Water Pollution Prevention Plan (SWPPP).
6. Construction materials testing.
7. Environmental Handling and Documentation, including wetlands identification or mitigation plans or
other work related to environmentally or historically (culturally) significant items.
8. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
9. Services after construction, such as warranty follow-up, operations support, etc.
Extra Work will be as directed by the CITY OF FAYETTEVILLE in writing for an additional fee as agreed
upon by the CITY OF FAYETTEVILLE and GARVER.
Exhibit A-12 - Scope of Services 4 of 4
FYV Beacon and Wind Cones Garver Project No. 19A1321 I
GARVER
APPENDIX B-12
FYV BEACON AND WINDCONES
Garver Hourly Rate Schedule: July 2018 - June 2019
Classification
Rates
Engineers / Architects
E-1 .................... ......................................... .......... I ......
. $
35.00
E-2 .......................... --- ...... ................................... .....
$
40.60
E-3 .............. ......._........................... .................... ..........
$
49.10
E-4 ............. ...................:.......:............................
$
57.40
E-5.............................................................................
$
70.00
E-6...................................................•--................
$
87.80
E-7 ....................................... ..... ...
$ 116.70
Planners 1 Environmental Specialist
P-1 ............... ......... ..... .............................. ..................
.. $
42.20
P-2 ........................ .................. ............. ..........
$
52.90
... ......................,.......-------..
$
65.80
P-4 .................................................. t....... .......... ......
... $
75.00
............................................. _.......... .....
$
86.70
P-6 ............................................ :...... - I ........................
$
99.00
P-7...............................................................................
$
119.60
Designers
D-1 ........................ ..............
$
32.70
D-2...............................................................................
$
38.30
D-3 ........... .. ............................... ...............................
$
45.50
D-4.............................................................................
$
52.90
Technicians
T-1 ... .. ....I............ .....................
$
25.50
T-2 ............ ... .................... ..... ... ................. ...- ............
.... $
32.30
T-3 ........ ............................ ..................... ........ .....-------
. $
39.40
Su rveyors
S-1.............................................................................
$
15.65
S -2 ............ .............................................. ....................
$
20.65
S-3......................................_................_............. .... ......
$
27.80
S-4 .............................................................................
$
39.90
S-5 ........................................ ..................... ........ ......
.... $
52.90
S-6............................................................................
$
60.20
2 -Man Crew (Survey) ...............................................• .•...
$
60.55
3 -Man Crew (Survey) ....................................................
$
76.20
2 -Man Crew (GPS Survey) ................... .............................
NA
3 -Man Crew (GPS Survey) ......................... ..... ......
NA
Construction Observation
C-1 .........................................................
$
30.80
C-2 ......................................... -----------
$
39.60
C-3 ....................................
$
48.50
C-4 .................................. .. ... ...
. $
59.60
Management l Administration
M-1 ......
$
119.60
................................................ .....
$
20.00
X-2...._..._............................................................
$
27.20
X-3..--. ....... .... .. .. .
$
37.90
X-4..
$
48.30
X-5...
$
59.30
X-6...
$
75.60
X-7 .. ... .... .. .......................... ••-...-- ---
$
90.00
Agreement for Professional Services
FW Beacon and Windcones Garver Project No. 19A13211
APPENDIX B-12
CITY OF FAYETTEVILLE
FYV BEACON AND WIND CONES
DESIGN SERVICES
WORK TASK DESCRIPTION
E-4 E-3
$57.40 $49.10
hr hr
E-2
$40.60
hr
E-1 D-1 T-1 C-1
$35.00 $32.70 $25.50 $30.80
hr hr hr hr
1. Design Services
$0.00
$649.60
$2,030.00
Development of QC Plan
2
Kickoff Meeting
1
1
1
Internal Weekly Progress Meetings (2)
1
1
Coordination with Owner
2
Coordination with FAA
2
Site Visit (1)
3
3
Airspace Analysis (7460)
1
2
Construction Safety and Phasing Plan (CSPP)
1
2
CSPP Review Meeting with Owner
1
Preliminary Plans
Cover Sheet & Index of Sheets (1)
1
Survey Control Plan (1)
1
Construction Safety Drawings (2)
1
8
Lighting Removal Plans (1)
1
2
Lighting Installation Plans (3)
1
2
12
Electrical Details (5)
1
2
8
Specifications and Contract Documents
2
1
8
Quantities
1
2
6
Engineer's Estimate of Probable Cost
1
1
2
QC Review
1
2
2
Subtotal - Design Services
19 0
16
58 0 0 0
Hours
Salary Costs
19
0
16
58
$1,090.60
$0.00
$649.60
$2,030.00
SUBTOTAL - SALARIES:
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
Postage/Freight/Courier
Travel Costs (2 trip2 @ $15/Trip)
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTSFEE:
$3,770.20
$7,212.02
$40.45
$0.00
$30.00
$70.45
$11,052.67
$0.00
PROFESSIONAL FEE $1,647.33
TOTAL FEE: $12,700.00
0 0 0
$0.00 $0.00 $0.00
APPENDIX B-12
CITY OF FAYETTEVILLE
FYV BEACON AND WIND CONES
BIDDING SERVICES
WORK TASK DESCRIPTION
E-4
$57.40
hr
E-3
$49.10
hr
E-2
$40.60
hr
E-1
$35.00
hr
D-1 T-1
$32.70 $25.50
hr hr
C-1
$30.80
hr
1. Bidding Services
ADMINISTRATIVE OVERHEAD
$3,066.00
DIRECT NON -LABOR EXPENSES
Requests for Information
1
$55.88
4
$0.00
Addendums
1
1
4
$70.88
SUBTOTAL:
Pre -Bid Meeting
$4,739.68
SUBCONSULTANTS FEE:
4
6
PROFESSIONAL FEE
Bid Opening
4
$5,440.00
Prepare bid tabulation
1
4
Evaluate bids and recommend award
1
2
Prepare construction contracts
1
2
4
Subtotal - Bidding Services
9
0
7
20
0 4
0
Hours
Salary Costs
9
$516.60
0 7 20
$0.00 $284.20 $700.00
SUBTOTAL - SALARIES:
$1,602.80
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$3,066.00
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$55.88
Postage/Freight/Courier
$0.00
Travel Costs (1 trip (a), $15/Trip)
$15.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$70.88
SUBTOTAL:
$4,739.68
SUBCONSULTANTS FEE:
$0.00
PROFESSIONAL FEE
$700.32
TOTAL FEE:
$5,440.00
0 4 0
$0.00 $102.00 $0.00
APPENDIX B-12
CITY OF FAYETTEVILLE
FYV BEACON AND WIND CONES
CONSTRUCTION PHASE SERVICES
WORK TASK DESCRIPTION
E-4
E-3
E-2
E-1
D-1 T-1
C-1
$57.40 $49.10 $40.60 $35.00 $32.70 $25.50
$30.80
hr hr hr hr hr hr
hr
1. Construction Phase Services
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$70.72
Preconstruction Meeting
3
Travel Costs (4 Trips @ $15/Trip)
$60.00
3
Progress Meetings (1)
2
$10,712.70
PROFESSIONAL FEE
$1,587.30
Submittal Reviews
$12,300.00
8
Coordination with Owner
4
Contractors RFIs
2
6
Progress Payments (2)
2
6
Record Drawings
1
2
4
Part -Time Observation (10hr/wk)
40
Reconciliation Change Order
1
2
Final Inspection / Punch List
2
4
4
ALD Update
1
2
Subtotal - Materials Testing Services
18
0
0
30
0 4
47
Hours
Salary Costs
18
$1,033.20
0 0 30 0
$0.00 $0.00 $1,050.00 $0.00
SUBTOTAL - SALARIES:
$3,632.80
LABOR AND GENERAL
ADMINISTRATIVE OVERHEAD
$6,949.18
DIRECT NON -LABOR EXPENSES
Document Printing/Reproduction/Assembly
$70.72
Postage/Freight/Courier
$0.00
Travel Costs (4 Trips @ $15/Trip)
$60.00
SUBTOTAL - DIRECT NON -LABOR EXPENSES:
$130.72
SUBTOTAL:
$10,712.70
PROFESSIONAL FEE
$1,587.30
TOTAL FEE:
$12,300.00
4 47
$102.00 $1,447.60
State Airport Aid Application — Page 1
The City/prof_ Fayetteville , herein called "Sponsor", hereby makes
application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for
the purpose of aiding in financing a project for the development of a municipal airport located in the city
of Fayetteville Arkansas, Washington county.
Date of Request: January 30, 2019
Name of Airport: Fayetteville — Drake Field (FYV)
Name and address of City/Getrrrty Commission
sponsoring request: Person to Contact about project:
City of Fayetteville Summer Fallen, Airport Services Manager
113 W. Mountain Street City of Fayetteville
Fayetteville, AR 72701 Fayetteville — Drake Field
Phone Number: 479-575-8330
Fax Number: 479-585-8257
Name and address of Engineering Firm
(if applicable):
Garver
2049 E. Joyce Blvd.
Suite 400
Fayetteville, AR 72703
Phone Number: 479-718-7642
Cell Number:
Fax Number: 479-718-7646
Contact Person: Adam White
Phone/Fax Number: 479-527-9100
Describe the work to be accomplished: The Airport's existing rotating beacon has passed its useful life.
The Airport has reviewed multiple options regarding replacement of the rotating beacon, including
replacement of the beacon on the existing tower located on the west side of the airfield. However, the
view of the existing beacon is partially blocked from aircraft apW:Qaching from the west of the Airport.
Therefore, the Aviation Division is proposing a new beacon to be located on the east side of the airfield.
Duri3��a recent Part 139 inspection, the FAA requested that the Airport relocate its two Wind Cones to a
new location outside of the Runway's Object Free Area (ROFA). The Aviation division is proposing to
construct new LED Wind Cones as part of the Beacon project. One of the Wind Cones will be constructed
as a Primary Wind Cone with a Seamented Circle.
State and Local Project Costs:
Please indicate:
Q 50-50% Match
80-20% Match
Q 90-10% Match
Q 100
Total Cost of Project: $312,500.00
Local Share/Funds: $62,500.00
Local Share/In-Kind:
State Share:
$250,000.00
Federal AIP Projects:
AIP Number: N/A
Q 95-5% Match
Q 90-10% Match
Total Cost of Project:
Federal Share:
State Share:
Local Share:
Um
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds: Arkansas Department of Aeronautics (80%) City of Fayetteville (20%)
Source of In -Kind Services: N/A
Estimated starting date of project: May 1, 2019
Estimated completion date of project: December 31, 2019
Project will be for: New Airport Existing Airport
Is land to be leased or purchased?
Description of land and cost per acre:
N/A
Provide the Federal AIP Grant Number (if applicable)
State Legislators for your area:
State Senator: Greg Le.ding _
State Representative: Denise Garner
N/A
am
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds must
include a signed lease agreement. This agreement must be in compliance with all FAA grant assurances.
The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without State
Aeronautics Commission prior approval. All requests for sale or disposal of property will be considered
on an individual case basis. No hangar (funded by a grant from the Department of Aeronautics) shall be
used for non -aviation purposes without State Aeronautics Commission prior approval. All requests for
non -aviation use will be considered on a case-by-case basis. Failure to receive prior approval from A.D.A.
concerning land and/or building use could result in the commission requesting grant refund from the
Sponsor. Additionally, all hgr/building grant applications must include proof of insurance coverage.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All grant ayolicants [City and/or County) are totally responsible for compliance with all Federal,
State, Counter, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concerning contracts and purchases for which this grant Ls approved and issued.
It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It is
also agreed that this project shall be completed within one year from the date of acceptance of this grant
by the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur. Amendment requests are to be made only under
extraordinary circumstances.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Ps cr t_o µ rcrrr(firnds are cont'pzc?nl_uoon the crrlrrrenl's annual
cr�n-rrJ�riirtinra.
IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly
executed in its name, this 19th day of February , 2019 .
T lie
on
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
2019 /Org2
Requestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff requests approval of a Budget Adjustment and for the Aviation Division to execute a task order in the amount of
$30,440 for Garver, LLC to complete design, bidding, and construction phase services for the proposed Beacon and
Wind Cones project at Fayetteville — Drake Field Airport.
RESOLUTION/ORDINANCE
COUNCIL DATE: 2/19/2019
LEGISTAR FILE ID#: 2019-0090
Lilk Ht4tcheww
2/4/2019 4:56 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
TOTAL 27,966 27,966 v.20190115
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5550.760.3960-5314.00 27,966 - 15029 1 EX Professional Services - :
5550.760.3940-4999.99 - 27,966 RE Use Fund Balance - Current
H:\Budget Adjustments\2019_Budget\City Council\02-19-2019\2019-0090 BA Airport Beacon & Wind Cones 1 of 1