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HomeMy WebLinkAbout39-19 RESOLUTIONThis was amended by Resolution 95-19 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 39-19 File Number: 2019-0025 AMEND 2019 ADOPTED BUDGET: A RESOLUTION TO AMEND THE 2019 ADOPTED BUDGET BY REAPPROPRIATING $100,186,000.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT FUNDED ITEMS WHEREAS, capital projects often are constructed and paid for in more than one calendar year which requires the funds appropriated in the initial year for the project to be reappropriated to the subsequent year to complete the project; and WHEREAS, certain outstanding obligations and grant funded items must be reappropriated to complete these obligations or grant funded projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby approves an amendment to the 2019 Budget to reflect $100,186,000.00 in bonded or ongoing capital projects, outstanding obligations and grant funded items as shown on the worksheet attached to this Resolution. PASSED and APPROVED on 2/5/2019 Page 1 Attest: F�Lisa Branson, Deputy c'\C o : FAYETTEVILLE:x'" f 4. •��ti4 Printed on 2/7/19 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 39-19 File Number: 2019-0025 AMEND 2019 ADOPTED BUDGET: A RESOLUTION TO AMEND THE 2019 ADOPTED BUDGET BY REAPPROPRIATING $100,186,000.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT FUNDED ITEMS WHEREAS, capital projects often are constructed and paid for in more than one calendar year which requires the funds appropriated in the initial year for the project to be reappropriated to the subsequent year to complete the project; and WHEREAS, certain outstanding obligations and grant funded items must be reappropriated to complete these obligations or grant funded projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby approves an amendment to the 2019 Budget to reflect $100,186,000.00 in bonded or ongoing capital projects, outstanding obligations and grant funded items as shown on the worksheet attached to this Resolution. PASSED and APPROVED on 2/5/2019 Page 1 Attest: F�Lisa Branson, Deputy c'\C o : FAYETTEVILLE:x'" f 4. •��ti4 Printed on 2/7/19 City of Fayetteville, Arkansas Text File File Number: 2019-0025 Agenda Date: 2/5/2019 Version: 1 In Control: City Council Meeting Agenda Number: D. 11 AMEND 2019 ADOPTED BUDGET: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AMEND THE 2019 ADOPTED BUDGET BY REAPPROPRIATING $100,186,000.00IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT FUNDED ITEMS WHEREAS, capital projects often are constructed and paid for in more than one calendar year which requires the funds appropriated in the initial year for the project to be reappropriated to the subsequent year to complete the project; and WHEREAS, certain outstanding obligations and grant funded items must be reappropriated to complete these obligations or grant funded projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas, hereby approves an amendment to the 2019 Budget to reflect $100,186,000.00 in bonded or ongoing capital projects, outstanding obligations and grant funded items as shown on the worksheet attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 2!712019 City of Fayetteville Staff Review Form 2019-0025 Legistar File ID 2/5/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Kevin Springer 1/10/2019 Budget & Information Management/ Finance & Internal Services Department Submitted By Submitted Date Division / Department Action Recommendation: A RESOLUTION TO AMEND THE 2019 ADOPTED BUDGET BY REAPPROPRIATING $100,186,000 IN BONDED OR ON- GOING CAPITAL PROJECTS AND OUTSTANDING OBLIGATIONS AND GRANT FUNDED ITEMS. VARIOUS Account Number VARIOUS Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget VARIOUS Fund VARIOUS Project Title $ 168,111,000.00 168,111,000.00 $ 100,186,000.00 268,297,000.00 Previous Ordinance or Resolution # Approval Date: VYU7dUJZ7 CITY OF FAYETTEVILLE �ARKANSAS TO: Mayor and City Council THRU: Don Marr, Chief of Staff Paul A. Becker, Chief Financial Officer FROM: Kevin Springer, Budget Direct } DATE: January 10, 2019 SUBJECT: 2019 Budget Re -appropriation Request STAFF MEMO RECOMMENDATION: It is recommended to amend the 2019 Adopted Budget by re -appropriating $100,186,000 in bonded or ongoing capital projects and outstanding obligations and grant funded items. In addition, staff is recommending approval of any changes to this request that may arise due to finalizing the 2018 year end which would result in a decrease in the total authorized budget. BACKGROUND: Budget appropriations for 2018 expired December 31, 2018. Equipment and supplies or services must have been received by December 31 in order to be charged to the 2018 Budget. Some departments have items or services that were budgeted in 2018 but were not delivered or complete by year-end. In these cases, unspent amounts for those projects and items need to be re -appropriated, since they were not included in the 2019 Budget. In the case of capital improvement projects, unspent funds are added to any amounts appropriated in the 2019 Budget. Because of the need for project continuation, staff recommends approval of the attached re -appropriation budget request at the February 5, 2019 City Council meeting. City Council is requested to amend the 2019 Adopted Budget by re -authorizing up to $100,186,000 for purchase commitments and capital improvements as follows: 1 - Bonded Capital Projects $ 4,279 492 $ 23,974,223 $ 28,253,715 2 - Grants / Donations / Reimbursements 2,567,403 4,092,765 6,660,168 3 - Operational Obligations 229,443 14,821 244,264 4 - Capital Improvements Projects (CIP) 16,756,277 48,271,576 65,027,853 Grant Total $ 23,832,615 $ 76,353,385 $ 100,186,000 Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov A finalized listing of the capital project re -appropriations will be submitted to City Council as an informational item during the First Quarter of 2019. Please find attached a schedule of capital projects by Improvement Type which were included in the 2018 Budget that were not fully expended during the 2018 fiscal year. The 2018 estimated unreserved fund balance/retained earnings for the respective funds reflected the cost of the requested re -appropriation. These re -budgeted items, therefore, do not impact the estimated fund balance amounts which were forecasted in the 2019 Budget. The re -authorization of prior year's appropriated projects and items are normal budget operating procedures and are generally for one-time expenses. Approval of this request will allow the 2019 Budget to be increased to reflect the attached information. Several of the requested re - authorizations include revenue offset in the form of grant revenues. Total requested re -budgets for all funds are in the attached worksheet. These amounts will require City Council action. For your information, a summary by Funding Source and Improvement Type is included following this memo. The re -appropriation amounts are broken out into two separate categories: • Obligated: These items have Contracts/Purchase Orders already issued on them during 2018 and the City will not receive the item and/or service until 2019. • Unobligated: These items did not have any Contracts/Purchase Orders issued on them as of 2018. BUDGET/STAFF IMPACT: The estimated fund balance for the 2019 Budget was based on the assumption that these 2018 funds would be either spent in 2018 or be re -appropriated. The funds do not increase the use of operating reserves and this request simply retains project funding for identified and scheduled capital improvements for the current fiscal year. If you have any questions concerning the attachment or the procedure, please feel free to contact either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your attention to this request. 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