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Home My WebLink About32-19 RESOLUTION2 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 32-19 File Number: 2019-0061 COMMUNITY ACCESS TELEVISION DBA YOUR MEDIA: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR PROMOTIONAL ACTIVITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing public access television fee revenue to be used for promotional activities. PASSED and APPROVED on 2/5/2019 Attest: Lisa Branson, Deputy City•��[ Y ❑�'.;�,'g� f-AYETTEVIL.I.E;�= } ::r ► ,.9 r7 . f.: Page 1 Printed on 217119 = City of Fayetteville, Arkansas ik Text File - -- File Number: 2019-0061 Agenda Date: 2/5/2019 Version: 1 In Control: City Council Meeting Agenda Number: A. 13 COMMUNITY ACCESS TELEVISION DBA YOUR MEDIA: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR PROMOTIONAL ACTIVITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing public access television fee revenue to be used for promotional activities. City of Fayetteville, Arkansas Page 1 Printed on 2(1/2019 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2019-0061 Legistar File ID 2/5/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/17/2019 Submitted Date Action Recommendation: MEDIA SERVICES (060) Division / Department Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and increase related promotional activities budget. 1010.060.0600-5342.00 Account Number 51022.1101 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Budget Impact: 1010 General Fund Fund Public Access Television Fees Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 10,000.00 10,000.00 VZU7dUJZ7 Purchase Order Number: Change Order Number: Original Contract Number: Previous Ordinance or Resolution # Approval Date: Comments: A budget adjustment will move $10,000 from Public Access TV Fees revenue account to the Media Services Promotions Activities account to pay for promotional activities for Public Access, CITY OF FAYET`il"EVILLE Jr ARKANSAS MEETING OF FEBRUARY 5, 2019 TO: Mayor and City Council THRU: Susan Norton, Director of Communications FROM: Doug Bankston, Director of Media Services DATE: January 17, 2019 SUBJECT: Receipt of Public Access Fees CITY COUNCIL MEMO RECOMMENDATION: Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow expenditure for the promotion of Fayetteville Public Television for the year 2019. BACKGROUND: DISCUSSION: Community Access Television, dba Your Media, the City's contracted third party public access service provider, holds a Trust Account into which revenue from public contract productions, media sales, DVD copies, digital transfers and other services is deposited. This revenue is periodically used for promotional activities for Fayetteville Public Television (FPTV). With a new brand of FPTV, new updated equipment and recent expanded accessibility to provided services, the $10,000 will be used for new FPTV promotional activities such as event sponsorships and presence, marketing and advertising, and updated promotional materials such as updated brochures, information cards, etc. Per the City's 2019 contract with Your Media: Your Media may charge a fee for the following items or activities utilizing equipment, facilities or resources owned or controlled by the City of Fayetteville: 1. Non-resident of Fayetteville annual service dues. 2. Training workshops and seminars that are conducted utilizing City of Fayetteville resources. 3. The sale of blank recording media. 4. Transfer and/or duplication services. 5. Other small items, such as t -shirts or other promotional items, as approved by the City of Fayetteville Communications Director or Director of Media Services. 6. Video production services. If production services are provided, the following conditions apply: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 a. These services and activities will be referred to as "contract production". b. Contract production may include studio production activity at the Television Center and related activity, including pre- and post -production. c. Your Media shall charge rates adequate to cover the basic costs of production. Service rates will be reviewed and approved by the Director of Media Services on an annual basis. d. Your Media will utilize a standard contract document for each agreement to provide contract production services. This contract document will be approved by the Director of Media Services. e. All fees charged for providing contract production services will be collected at the point Your Media delivers the final product for which it was contracted. f. All monies collected for providing production services will be utilized to support Fayetteville Public Access services or capital improvements as approved by the City Council and following applicable City of Fayetteville policies and procedures. 7. In addition to charging a fee for services described above, Your Media may generate revenue utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville through: a. Fundraising activities designed to raise funds to support the operations or capital improvements of the Public Access channel. b. Acquisition of grants or awards dedicated to support the operations or capital improvements of the Public Access channel. If Your Media generates or collects any revenue through activities as allowed in this contract. or otherwise approved by the City, utilizing equipment, facilities. or resources owned or controlled by the City of Fayettevi I le, Your Media will ensure: 1. All monies collected for such services will be deposited into and all checks shall be made payable to the "Trust Account of Community Access Television, Inc." which shall contain only those funds. 2. Your Media's manager shall ensure proper accounting of all such revenues collected and shall report such accounting monthly to the Director of Media Services. 3. All funds within the "Trust Account of Community Access Television, Inc." may only be expended through City Council Resolution authorizing the receipt of funds into the Television Center budget and approving any necessary Budget Adjustments. Normal bank fees related directly to the use of this trust account may be paid with trust account funds without prior authorization. 4. Proper accounting and records of services provided, fees charged and monies collected for services will be kept by Your Media, in a manner approved by the Director of Media Services. BUDGET/STAFF IMPACT: Approval of the Budget Adjustment will increase the Promotions Acitivities budget for Media Services by $10,000. Attachments: Budget Adjustment for revenue. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number MEDIA SERVICES (060) 2019 /Org2 Requestor: Doug Bankston BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accepts revenue from the Community Access Television, dba Your Media, Trust Account into the general ledger Media Services operations/promotional activities account to utilize for public access promotion for the year 2019. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 2/5/2019 2019-0061 1/22/2019 1:47 PM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date TOTAL 10,000 10,000 v.20190115 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.060.0600-5342.00 10,000- 51022 1101 EX Promotionals - Activities 1010.060.0600-4449.00 - 10,000 51022 1101 RE Public Access Television Fees - Public Aca H:\Budget Adjustments\2019_Budget\City Council\02-05-2019\2019-0061 BA Media Svcs CAT Fees Revenue 1 of 1