The URL can be used to link to this page

Home My WebLink About16-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 16-19 File Number: 2018-0766 WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX: A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $57,000.00 FOR MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX IN 2019 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $57,000.00 for maintenance and repairs at the Walker Family Residential Community complex in 2019. PASSED and APPROVED on 1/15/2019 Attest: fon"I. u Sondra E. Smith, City Clerk Treasurer Page 1 Printed on 1116119 - City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 to (479) 575-8323 i 5 Text File --- File Number: 2018-0766 Agenda Date: 1/15/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX: A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $57,000.00 FOR MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX IN 2019 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with Seven Hills Homeless Center to provide funding assistance in the amount of $57,000.00 for maintenance and repairs at the Walker Family Residential Community complex in 2019. City of Fayetteville, Arkansas Page 1 Printed on 1/16/2019 Wade Abernathy City of Fayetteville Staff Review Form 2018-0766 Legistar File ID 1/15/201Q City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/19/2018 Submitted By Submitted Date Action Recommendation: FACILITIES MANAGEMENT (140) Division / Department Approval of a Contract with Seven Hills Homeless Center in the amount of $57,000 for the 2019 fiscal year to provide funding assistance for capital repairs at the Walker Family Residential Community Facility and Grounds. 4470.140.8900.5400.00 Account Number 18004.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: TBD 2018-00000009 Budget Impact: Capital Fund WFRC Acpital Improvements Project Title Current Budget $ Funds Obligated $ Current Balance 57,000.00 Item Cost $ 57,000.00 Budget Adjustment Kemamrng tsuaget V20160321 Previous Ordinance or Resolution # 43 18 Approval Date: CITY OF FAYETTEVILLE ,,• ARKANSAS TO: Mayor Jordan THRU: Paul Becker, Chief Financial Officer CITY COUNCIL MEMO FROM: Wade Abernathy, Division Manager Facilities & Building Construction DATE: December 19, 2018 SUBJECT: Contract for Capital Improvements at Walker Family Residential Community RECOMMENDATION: To approve the attached contract with Seven Hills Homeless Center in the amount of $57,000 for the 2019 fiscal year for capital improvements at the Walker Family Residential Community. BACKGROUND: In January of 2017 and again in February of 2018, Council passed resolutions approving contracts to provide funding assistance for repairs at the WFRC with Seven Hills. Facilities Management outlined several items in need of immediate repair, and other items for them to remain functional and future preservation items. In 2017, immediate repair items were addressed. In 2018, LED Lighting, HVAC replacements and security system upgrades were completed. Discussion A request for capital improvements at the WFRC was included in the 2019 budget approved by City Council. The amount of that request totaled $57,000. The contract provides for the disbursement of this appropriation upon evidence of a contract or purchase commitment for work as approved by Cities Facility & Building Construction Manager. This will ensure that the projects funded will be those identified and agreed upon by both Seven Hills and the City. It is also recommended that Seven Hills generally follow the selection rules for third party contracts that the City follows. Staff Recommends the approval of the attached agreement. BUDGET/STAFF This will provide for the disbursement and control for financial assistance in the amount of $57,000 at WFRC. Attachments: Contract Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevilIe-ar.gov CONTRACT FOR BUILDING REPAIR AND MAINTENANCE Between the City of Fayetteville, Arkansas and Seven Hills Homeless Center THIS CONTRACT is made by and between the City of Fayetteville, Arkansas ("City") and Seven Hills Homeless Center ("Seven Hills"), and the parties agree as follows: 1. Term. The tenn of this contract shall begin January 5 , 2019 and end December 31, 2019. 2. City of Fayetteville's Rights and Responsibilities. a. City shall provide the amount of $57,000.00 for building repair and maintenance subject to the following conditions: i. Funds shall be used only for items critically needed as identified and approved by the City's Facilities & Building Construction Manager. ii. City may disburse funds prior to commencement of a repair or maintenance project only upon a request that is supported by a valid contract or purchase order with a third party vendor on as needed basis approved in writing by the City's Facilities & Building Construction Manager or the City's Chief Financial Officer. iii. City may reimburse Seven Hills for completed repair or maintenance work that was approved in writing prior to commencement of the work by the City's Facilities & Building Construction Manager or the City's Chief Financial Officer iv. Repair and maintenance work funded by the City shall be limited to the Walker Family Residential Community complex. b. City, through its Purchasing Division, will be available for consultation by Seven Hil is to ensure City policies for quotes and bids are followed correctly. 3. Seven Hills Homeless Center's Rights and Responsibilities. a. Seven Hills shall comply with the City's purchasing policies for contracts and expenditures of $1,000.00 or more, including: i. Obtaining at least three written quotes for any contractor expenditure between $1,000.00 and $20,000.00; and ii. Advertising for bids for any contract or expenditure over $20,000.00. b. Seven Hills shall use the funds provided by the City only for the uses set forth in paragraph 2 above. c. Seven Hills shall submit quarterly reports (due no later than March 31, June 30, September 30 and December 31, 2019) to the City's .Facilities & Building Construction Manager detailing: i. The status of repair and maintenance projects being funded by the City; and ii. A full accounting of the funds received by Seven Hills from the City pursuant to this contract through the date of the report. d. Seven Hills shall run its facilities and programs in an appropriate manner and shall continue to provide the same level of services to the community as has been provided during year prior to the execution of this contract. e. Seven Hills shall promptly notify the City of any repair or maintenance issues of which it becomes aware during the tern of this contract. 4. Contract Amendments. Changes, modifications or amendments to the scope, price or fees dictated by this Contract shall not be allowed without a prior formal Contract amendment approved by the Mayor and the City Council of Fayetteville and by the authorized agent of Seven Hills Homeless Center in advance of the change. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth below. SEVEN HILLS HOMELESS CENTER AJ ssi ndrews, Chief Executive Officer Date: 12/20/2018 CITY OlR FAYETTEVILLE, neld L� Date: l� 1 ATTEST: Sondra E. Smith, City Clerk-Tr6W#b"►r�� ■ i�tF" p'P A NS5 ■�'Sf h..� ,�.