HomeMy WebLinkAboutORDINANCE 6128 F 5AYETTF�
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9R K445 PS
113 West Mountain Street
Fayetteville,AR 72701
(479) 575-8323
Ordinance: 6128
File Number: 2018-0703
2019 ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING -
DURING 2019 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES
WHEREAS,the crude oil market continues to experience extreme price volatility; and
WHEREAS, this volatility has greatly increased the price of asphalt, making normal competitive bidding
procedures unworkable, impractical and not feasible; and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis without
the need for further approval of the City Council through calendar year 2019.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF _
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where annual competitive bidding is not feasible or
practical and, therefore, through calendar year 2019 waives the requirements of formal competitive -
bidding for the purchase of asphalt materials and authorizes the Transportation Division to solicit
informal bids or quotes on a quarterly basis without the need for further approval of the City Council.
PASSED and APPROVED on 12/18/2018
Page 1 Printed on 12/20/18
Ordinance 6128
File Number: 2018-0703
Approved: / Attest:
i _ r
Li ne1d J.rda .r Sondra E. Smith,City Clerk Treasurer
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Page 2 Printed on 12/20/18
faF A �jTFy` City of Fayetteville, Arkansas 113 West Mountain Street
/ �� Fayetteville,AR 72701
(479)575-8323
Text File
.;,
File Number: 2018-0703
Agenda Date: 12/18/2018 Version: 1 Status: Passed
In Control:City Council Meeting File Type:Ordinance
Agenda Number: D.6
2019 ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING 2019 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION,BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES
WHEREAS,the crude oil market continues to experience extreme price volatility;and
WHEREAS, this volatility has greatly increased the price of asphalt, making normal competitive bidding
procedures unworkable, impractical and not feasible;and
WHEREAS, the Transportation Division proposes to solicit and accept bids on a quarterly basis without the
need for further approval of the City Council through calendar year 2019.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE,ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances
constitute an exceptional situation where annual competitive bidding is not feasible or practical and, therefore,
through calendar year 2019 waives the requirements of formal competitive bidding for the purchase of asphalt
materials and authorizes the Transportation Division to solicit informal bids or quotes on a quarterly basis
without the need for further approval of the City Council.
City of Fayetteville,Arkansas Page 1 Printed on 12/19/2018
City of Fayetteville Staff Review Form
2018-0703
Legistar File ID
12/18/2018
City Council Meeting Date-Agenda Item Only
N/A for Non-Agenda Item
Terry Gulley 11/28/2018 TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division/Department
Action Recommendation:
An ordinance waiving the requirements of formal competitive bidding during calendar year 2019 for the purchase
of asphalt materials for use by the Transportation Division but requiring informal quarterly bids or quotes.
Budget Impact:
Various Various
Account Number Fund
Various Various
Project Number Project Title
Budgeted Item? Yes Current Budget $ -
Funds Obligated $ -
Current Balance $ -
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget $ -
V20180321
Purchase Order Number: Previous Ordinance or Resolution# 6024
Change Order Number: Approval Date:
Original Contract Number:
Comments: The"item cost"and"current budget"boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received,construction projects approved,and other variable
factors.
40 CITY OF
FAYETTEVILLE CITY COUNCIL MEMO
rbser ARKANSAS
MEETING OF DECEMBER 18, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: November 28, 2018
SUBJECT: Bid Waiver for Asphalt Materials
RECOMMENDATION:
Staff recommends an ordinance waiving the requirements of formal competitive bidding during
calendar year 2019 for the purchase of asphalt materials for use by the Transportation Division
but requiring informal quarterly bids or quotes.
BACKGROUND:
Due to the fluctuations in the price of crude oil, local asphalt suppliers cannot feasibly guarantee
a fixed price over a twelve-month period.
DISCUSSION:
Staff recommends bidding asphalt materials on a quarterly basis without the need for further
approval of the City Council,awarding the respective low bidder, and allowing for price adjustment
requests based on the current bid language.
BUDGET/STAFF IMPACT:
Funds for the acquisition of these materials have been budgeted in the Street and Sales Tax
Capital Improvement Funds.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville,AR 72701
•
•
APian CITY OF
�� FAYETTEVILLE •
ARKANSAS Asphalt Materials-Quarter 1 •
Bid No,19-06
Official Bid Tabulation
Date of Issue&Advertisement: Date:11.14,2018
09.13 2018 Time:2:00 PM
LioneId Jordan,Mayor
Number of Addendums:0
APAC-Central,Inc. Hutchens Construction,Inc.
•
Plant Location: Puppy Creek Rd. 17137 Pleasure Heights Rd.Springdale,AR
ITEM DESCRIPTION EST CITY UNIT PRICE PER UNIT EXTENDED PRICE PRICE PER UNIT EXTENDED PRICE
Asphalt Concrete Hot Mix Surface Course Type 3
1 (1/2"max stone),per AHTD Specifications,PG 64- 3,000 TONS $ 56.00 $ 168,000.00 $ 54.00 $ 162,000.00
22
Asphalt Concrete Superpave Surface Course,PG 76-
2,000 TONS $ 67,00 $ 134.000.00 $ 67,00 $ 134.00000
22 per AH I O Specifications 112.5mm max stone)
3 Asphalt Concrete Superpave Surface Course,PG 70- 2,000 TONS $ 64.00 $ .128,0:0,00 $ 70,00 $ 140,010,00
22 per AHTO Specifications(12.5mm max stone)
SECTION 0:ASPHALT MATERIALS WITH RECYCLED SHINGLES
Asphalt Concrete Hot Mix Surface
Course Type 3(1/2"Max stone),per 2,000 TONS 5 56.00 $ 112,000,00 $ 52.00 $ 104,000.00
AHTD Specifications,PG 64-22,
millings or shingles allowed
Asphalt Concrete Superpave Surface
5 Course,PG 7622 per AHTD 1,000 TONS 5 67.00 5 67,000,00 $ 07,00 5 67,000,00
Specifications(12.5 mm max stone)
millings or shingles allowed
Asphalt Concrete Super pave Sur face
Course,PG 70-22 per AHTD
6 1,500 TONS $ 64,00 5 96,000.00 5 70,00 5 105,000.00
Specifications(12,S mm max stone).
millings or shingles allowed
SECTION C:OTHER ITEMS
7 Asphalt Concrete Hot Mix Binder(3.5"max stone) 500 TONS 5 52.00 5 26,000.00 $ 50.00 $ 25,000.00
25mm Binder Course,PG 64-22,per AHTD
500 TONS $ 63.00 $ 31,500,00 5 51.00 5 25,500.00
specifications
9 Tack Oil(IN GALLONS) 1,500 GALLONS $ 6.00 5 9,000,00 $ 4,00 $ 6.000.00
10 Start up price for plant(if applicable)-estimated 1 EA 5 500.00 $ S0000 S 500,00 $ 500.00
event for each calendar year
Total Base Bid(Section A+B+C) S 772,000.00 $ 769,000,00
SECTION 0:ASPHALT MILLINGS FOR SALE-PRICING VALID THROUGH 12/31/2019
Item DESCRIPTION Price Per Ton Price Per Ton
1 Asphalt Millings(picked up by Vendor from City of Fayetteville) NO BID NO BID .
2 Asphalt Millings(delivered to Vendor at convenience of City Staff) $4.00 56.75
'ri01 IC! iiia award Is cnnt.nieol unon vendorn:enringlows and tn:mn!3u1hnr17mion by City off:ail,
CERTIFIED; ,//i A 4411110r_ ,
For n,Ptr \
ch-tte,Manager CPPO,CPPD - Vd�Wij•..s,Les McGaugh Date
Ordinance:6128
File Number: 2018-0703
2019 ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING DURING 2019
NORTHWEST .ARKANSAS BYTHFOR THE PURCHASE ASPHALT
MATERIALS FOR USE THE
TRANSPORTATION DIVISION,BUT TO
..ham One& REQUIRE INFORMAL QUARTERLY BIDS
� ®� � � � W QUOTES
' A; WHEREAS,the crude oil market continues to
experience extreme price volatility;and
— WHEREAS,WHEREAS,this volatility has greatly increased
P.O.BOX 1607,FAYETTEVILLE,AR,72702.479-442-1700•FAX'.479-695-1118• %,%"NW.NWADG.COM the price of asphalt,making normal competitive
bidding procedures unworkable,impractical and
not feasible;and
WHEREAS,the Transportation Division
proposes to solicit and accept bids on a quarterly
basis without the need for further approval of the
AFFIDAVIT OF PUBLICATION City Council through calendar year 2019.
NOW,THEREFORE,BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
I CathyStaggs, do solemnlyswear that I am the AccountingManager of the
FAYETTEVILLE,1.That
the ARKANSAS:ci
gg � g Section 1.That the City Council of the City of
Northwest Arkansas Democrat-Gazette,printed and published in Fayetteville,Arkansas hereby finds that such
circumstances constitute an exceptional situation
Washington County and Benton County, Arkansas, and of bona fide where annual competitive bidding is not feasible
or practical and,therefore,through calendar year
circulation,that from my own personal knowledge and reference 2019 waives the requirements of formal
to the files of said publication, the advertisement of: competitive bidding for the purchase of asphalt
materials and authorizes the Transportation
Division to solicit informal bids or quotes on a
quarterly basis without the need for further
CITY OF FAYETTEVILLE approval of the City Council.
Ord. 6128 PASSED and APPROVED on 12/18/2018
Approved:
Lioneld Jordan,Mayor
Attest:
Was inserted in the Regular Edition on: Sondra E.Smith,City Clerk Treasurer
74797547 Jan.3,2019
January 3, 2019
• Publication Charges: $ 89.70 -
Cathy Staggs t�
Subscribed and sworn to before me
This kkk day , 2019.
w
Notary Public
My Commission Expires: 2-42-°(7-62-q-,
CATHY WILES
Arkansas-Benton County
Notary Public-Comm# 12397118L �?
My Commission Expires Feb 20,2024 \;
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"NOTE**
*
Please do not pay from Affidavit.
Invoice will be sent.