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Home My WebLink About273-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 273-18 File Number: 2018-0716 CDW GOVERNMENT, LLC PRODUCTS AND SERVICES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF INFORMATION TECHNOLOGY PRODUCTS AND SERVICES FROM CDW GOVERNMENT, LLC ON AN AS -NEEDED BASIS, PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE CONTRACT #2018011-01, THROUGH FEBRUARY 28, 2023, AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of information technology products and services from CDW Government, LLC on an as -needed basis, pursuant to National Intergovernmental Purchasing Alliance Contract #2018011-01, through February 28, 2023, and any future renewal periods. PASSED and APPROVED on 12/18/2018 Attest: Sondra E. Smith, City Clerk Treasurer 1>>j»i1n11111.r ■� K / TR err FAYCTTF Page 1 r Pri [QV 12/19/18 +��'•9�k�1V`a��• Lam►i -0. - City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ise Text File --- File Number: 2018-0716 Agenda Date: 12/18/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 25 CDW GOVERNMENT, LLC PRODUCTS AND SERVICES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF INFORMATION TECHNOLOGY PRODUCTS AND SERVICES FROM CDW GOVERNMENT, LLC ON AN AS -NEEDED BASIS, PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE CONTRACT #2018011-01, THROUGH FEBRUARY 28, 2023, AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of information technology products and services from CDW Government, LLC on an as -needed basis, pursuant to National Intergovernmental Purchasing Alliance Contract #2018011-01, through February 28, 2023, and any future renewal periods. City of Fayetteville, Arkansas Page 1 Printed on 12/19/2018 Brad Fulmer City of Fayetteville Staff Review Form 2018-0716 Legistar File ID 12/18/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/29/2018 INFORMATION TECHNOLOGY (170) Submitted By Submitted Date Division / Department Action Recommendation: .......... A resolution to authorize the purchase of information technology solutions including desktops, servers, software, peripherals, and services, on an as -needed basis, from CDWG utilizing National Intergovernmental Purchasing Alliance Company (National IPA) contract #2018011-01 through February 28, 2023, and any future renewal periods. N/A Account Number Project Number Budgeted Item? Budget Impact: Current Budget Funds Obligated Current Balance Does item have a cost? Item Cost Budget Adjustment Attached? NA Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget N/A Fund Project Title S 0 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 18, 2018 TO: Mayor and City Council THRU: Keith Macedo, IT Director Don Marr, Chief of Staff FROM: Brad Fulmer, Assistant IT Director DATE: November 28, 2018 SUBJECT: National IPA Contract CITY" COUNCIL MEMO RECOMMENDATION: A resolution to authorize the purchase of information technology solutions including desktops, servers, software, peripherals, and services, on an as -needed basis, from CDWG utilizing National Intergovernmental Purchasing Alliance Company (National IPA) contract #2018011-01 through February 28, 2023, and any future renewal periods. BACKGROUND: The City of Mesa, AZ partnered with National IPA to competitivity bid information technology solutions including desktops, servers, software, peripherals, and services. CDWG was awarded the bid and signed master agreement #2018011-01 with National IPA. Every National IPA contract is the result of a formal competitive solicitation conducted by trained, professional procurement officials and made available through the National IPA's cooperative purchasing program. Contract #2018011-01 was awarded on March 1st, 2018 to CDW-G and the initial term is valid through February 28, 2023. DISCUSSION: Purchasing IT equipment from the National IPA contract gives the City an opportunity to have competitive pricing which is based off a high-volume discount. If the City were to bid such products and services itself, it would not benefit from the shared purchasing power that the National IPA cooperative contract provides. There is no fee to the City to purchase from the contract. BUDGET/STAFF IMPACT: IT equipment is budgeted within each division and various capital improvement projects and operating budgets across the City. Attachments: Staff Review Form National IPA Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CL a =$ FA � ƒ / ƒ 5 / } -- - - / 0 ' a: � N wl LCI k\ CL /co § »�§ ) = e a . . . � �........... � . . kn 2 0§ m o � u 07 ƒ < [ -0 hl ■ /\.ƒ \ � e % E 'cn | § ƒ ) ® ] ƒ 0 ] ƒ E u c / ) 8 / CL ( §® 2 ,2 a ( c k $ 2 \ ± a g m % 5 o .� ^~ CL ƒ 2 0 § k o f t> ` �� > Q < L§0) 0 2 . O 2 e ƒ k u�W CIL 2= $q § `a§ kne ;� en 2 m 2 D 2 o ƒgod $§ �- _ d)k m $ 2_1 f2go § k §r- 2 - _I t 2 k o Q 0 = m e a z NATIONALIPA EXPERIENCED * FOCUSED * TRUSTED Information Technology Solutions & Services Executive Summary Lead Agency: City of Mesa, AZ RFP Issued: September 20, 2017 Response Due Date: October 23, 2017 Awarded to: Solicitation: # 2018011 Pre -Proposal Date: October 3, 2017 Proposals Received: 11 The City of Mesa, AZ Department of Procurement issued RFP # 201811 on September 20, 2017, to establish a national cooperative contract for information technology solutions and services. The solicitation included cooperative purchasing language in the SCOPE of WORK, # 2 "NATIONAL CONTRACT REQUIREMENTS: NATIONAL CONTRACT REQUIREMENTS. The City, as the Principal Procurement Agency, as defined in Attachment D, has partnered with the National Intergovernmental Purchasing Alliance Company ("National IPA") to make the resultant contract (also known as the "Master Agreement" in materials distributed by National IPA) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, non-profit entities, and agencies for the public benefit ("Public Agencies"), through National IPA's cooperative purchasing program. The City of Mesa is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with National IPA as a Participating Public Agency in National IPA's cooperative purchasing program. Attachment D contains additional information on National IPA and the cooperative purchasing agreement. Notice of the solicitation was sent to potential offerors, as well as advertised in the following: • City of Mesa website • National IPA website • USA Today, nationwide ■ Arizona Business Gazette, AZ • San Bernardino Sun, CA • Honolulu Star -Advertiser, HI • The Advocate — New Orleans, LA • New Jersey Herald, NJ Pagel of 2 • Las Vegas Journal Review, LV • Times Union, NY • Daily Journal of Commerce, OR • The State, SC • Deseret News, UT • Richmond Times, VA • Seattle Daily Journal of Commerce, WA • Helena Independent Record, MT On September 20, 2017 proposals were received from the following offerors: * CDW-G • Cloudvara Connection Public Sector Solutions Hye Tech • Hypertech • Office Depot PCMG • POP • SHllnternational World Wide Technology Zones The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter into negotiations with CDW-G and proceeding with contract award upon successful completion of negotiations. The City of Mesa, AZ, National IPA and CDW-G successfully negotiated a contract and the City of Mesa executed the agreement with a contract effective date of March 1, 2018. Contract includes: Term: A comprehensive product and service offering including desktops, notebooks, servers, software, peripherals, cloud computing, consulting/analysis, design, technical support, leasing/financing, trade- ins, repair, configuration/system configurations, implementation, training, maintenance, installation, system testing, upgrades, and imaging Initial five- year agreement from March 1, 2018 through February 28, 2023 with the option to renew for two (2) additional one-year periods through February 28, 2025. Pricing/Discount: CDW-G offers a percent off catalog pricing by category. Refer to pricing document for complete details. National IPA Web Landing Pages: ht# www.nationaIi a.or Pa es Contracts-search.as x?k=cdw Page 2 of 2