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HomeMy WebLinkAbout272-18 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 272-18 File Number: 2018-0713 CDW GOVERNMENT, LLC BACKUP STORAGE DEVICE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BACKUP STORAGE DEVICE FROM CDW GOVERNMENT, LLC IN THE AMOUNT OF $116,221.02, PURSUANT TO PROMARK GSA SCHEDULE COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,811.05 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a backup storage device from CDW Government, LLC in the amount of $116,221.02, pursuant to a Promark GSA Schedule cooperative purchasing contract, and further approves a project contingency in the amount of $5,811.05. PASSED and APPROVED on 12/18/2018 Attest: Sondra E. Smith, City Clerk Treasurer '�lllllilfl!!l111�� U ' FAYETI'EV11.LF Page 1 `*" C; 7 O1 f`�M�p['�n 12119118 City of Fayetteville, Arkansas r Text File rJ. , - File Number: 2018-0713 Agenda Date: 12/18/2018 Version: 1 In Control: City Council Meeting Agenda Number: A. 24 CDW GOVERNMENT, LLC BACKUP STORAGE DEVICE: 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Status: Passed File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BACKUP STORAGE DEVICE FROM CDW GOVERNMENT, LLC IN THE AMOUNT OF $116,221.02, PURSUANT TO PROMARK GSA SCHEDULE COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,811.05 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: 5edion 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a backup storage device from CDW Government, LLC in the amount of $116,221.02, pursuant to a Promark GSA Schedule cooperative purchasing contract, and further approves a project contingency in the amount of $5,811.05. City of Fayetteville, Arkansas Page 1 Printed on 1211912018 Brad Fulmer Submitted By City of Fayetteville Staff Review Form 2018-0713 Legistar File ID 12/18/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/29/2018 INFORMATION TECHNOLOGY (170) Submitted Date Action Recommendation: Division / Department A resolution to authorize a contract with CDW-Government in the amount of $116,221.02, pursuant to the Promark GSA schedule contract GS-35F-303DA, for the purchase of a backup storage device, and approving a 5% contingency. Budget Impact: 4470.170.8170-5801.00 Sales Tax Capital Improvement Account Number 09031.1 Project Number Budgeted Item? Yes Fund Storage Area Network (SAN) Project Title Current Budget $ Funds Obligated $ Current Balance Does item have a cost? Yes Item Cost $ Budget Adjustment Attached? NA Budget Adjustment Remaining Budget 132,703.00 132.703.00 116,221.02 V20180327 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF 167 FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 18, 2018 TO: Mayor and City Council THRU: Keith Macedo, IT Director Don Marr, Chief of Staff FROM: Brad Fulmer, Assistant IT Director CITY COUNCIL MEMO DATE: November 28, 2018 SUBJECT: Staff recommends authorizing a contract with CDW-Government in the amount of $116,221.02, pursuant to the Promark GSA schedule contract GS-35F-303DA, for the purchase of a backup storage device and approving a 5% contingency. RECOMMENDATION: Staff recommends authorizing a contract with CDW-Government in the amount of $116,221.02, pursuant to the Promark GSA schedule contract GS-35F-303DA, for the purchase of a backup storage device, and approving a 5% contingency. BACKGROUND: In 2013 the City purchased a backup storage device to protect the City's critical data. This device enabled City IT staff to backup and restore critical electronic data to bolster the resiliency of City operations. The current backup device has reached its capacity and its manufacturers end of life date. To support the resiliency of our critical electronic data City IT staff is recommending purchasing a new backup storage device that will provide improved performance, increased capacity, and new features to protect City data. DISCUSSION: Over the past 6 months City IT staff evaluated several backup storage solutions based on cost, resiliency features, scalability, and performance. The Exagrid solution provides efficient storage and recovery of data including high deduplication ratios allowing the system to minimize overall storage needs. The Exagrid solution also provides scalability to accommodate the City's future backup storage needs. BUDGET/STAFF IMPACT: The cost was budgeted in the Storage Area Network Capital Improvement Project #09031.1 Attachments: Staff Review Form, Staff Review Memo, CDW-government quote, Promark GSA Schedule Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 QUOTE CONFIRMATION } PEOPLE WHO GET IT DEAR BRAD FULMER, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL KGLX588 11/23/2018 EXAGRID 5YR 0915131 $116,221.02 ITEM Mfg. Part#: EX63000E-SEC UNSPSC:43201835 Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Exarzr_id_S[s+r, and :4gtMMI=r Sunn0rt and Maintenance - extended secl(aQ_p_r1["rn Mfg. Part#: EX63000ESEC-5-YRMS-S UNSPSC:81111812 Electronic distribution - NO MEDIA Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Contract: MARKET gnaGrld EX21Q00E-5EC-.N&$_§ ry r - Mfg. Part#: EX21000E-SEC UNSPSC:43201835 Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) .�KQ'G id Stan mrrl Cuss =—r%' na1 M in - � Mfg. Part#: EX-21000E-SEC-5YRMS-S UNSPSC:81111812 Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Exa(�ridAdd-qn - expgnsion module Mfg. Part#: EX2-10T-2PA UNSPSC:43201404 Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) ExaGrid Stan,¢r5jar+�r- 5-0}IPj jr 11x1 MLtintenance- exS.endq.d-5-P.rvii. ?glcem Mfg. Part#: EX210T2PA5YRMSS UNSPSC:81111812 Electronic distribution - NO MEDIA Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) Contract: PROMARK GSA SCHEDULE (GS-35F-303DA) PURCHASER BILLING INFO QTY CDW# UNIT PRICE EXT. PRICE 1 5017769 $48,799.95 $48,799.95 1 5111070 $26,108.81 $26,108.81 1 4997376 $19,220.68 $19,220.68 1 3199953 $10,283.56 $10,283.56 1 2434358 $965.56 $965.56 1 5003924 $517.58 $517.58 SUBTOTAL $105,896.14 Page 1 of 2 Billing Address: CITY OF FAYETTEVILLE ACCTS PAYABLE 113 W MOUNTAIN ST FAYETTEVILLE, AR 72701-6083 Phone: (479) 575-8367 Payment Terms: Net 30 Days -Govt State/Local DELIVER TO Shipping Address: CITY OF FAYETTEVILLE BRAD FULMER 113 W MOUNTAIN ST FAYETTEVILLE, AR 72701-6083 Phone: (479) 575-8367 Shipping Method: DROP SHIP -GROUND SHIPPING $0.00 SALES TAX $10,324.88 1 I GRAND TOTAL, $116,221.02 Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 This quote Is subject to CDW's Terms and Conditions of Sales and Service Projects at .. ,42rp/c4C1tv'Ilk�t� i,cllti�s�Llzr�ct_sd!.ks.�,, . For more information, contact a CDW account manager © 2018 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2 GSA Schedule. Contract # GS-35F-303DA Effective Date= May 3, 2016 Overview: Promark Technology offers Resellers access to its GSA Schedule 70 Contract to support Public Sector Business. Promark Technology's GSA Schedule allows Authorized Resellers the ability to leverage Promark's GSA Schedule to sell products and solutions to both Federal and State and Local (SLED) governments_ Access to Promark's GSA Schedule can help resellers reduce the level of competition in government opportunities and help close deals more quickly because the pricing and terms and conditions are already pre -negotiated. Promark Technology currently has over 35 manufacturer partners on its GSA Schedule and supports hundreds of VARs and System Integrators selling into the government market. Download: 7' (Promark... Public Sector Program ­ Reseller Overview) %pcif Schedule Contract GS-35F-303DA