HomeMy WebLinkAbout271-18 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 271-18
File Number: 2018-0686
PATHWAY BAPTIST CHURCH DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $10,079.00 TO PATHWAY BAPTIST
CHURCH FOR A WATER DAMAGE CLAIM ARISING AT 3395 WEST MOUNT COMFORT ROAD
WHEREAS, pursuant to the §39.10(C)(4) of the City Code, the City Council must approve the payment
of water damage claims exceeding $8,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, pursuant to § 39.10(C)(4) of the
Fayetteville City Code, authorizes the Mayor to pay $10,079.00 to Pathway Baptist Church, an
Arkansas non profit corporation, for a water damage claim arising at 3395 West Mount Comfort Road.
PASSED and APPROVED on 12/18/2018
Page 1
Attest:
6 '�Ldyl
Sondra E. Smith, City Clerk Treasurer
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City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
_ (479) 575-8323
'• Text File
-- File Number: 2018-0686
Agenda Date: 12/18/2018 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 23
PATHWAY BAPTIST CHURCH DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $10,079.00 TO PATHWAY BAPTIST
CHURCH FOR A WATER DAMAGE CLAIM ARISING AT 3395 WEST MOUNT COMFORT ROAD
WHEREAS, pursuant to the §39.10(C)(4) of the City Code, the City Council must approve the payment of
water damage claims exceeding $8,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section is That the City Council of the City of Fayetteville, Arkansas, pursuant to § 39.10(C)(4) of the
Fayetteville City Code, authorizes the Mayor to pay $10,079.00 to Pathway Baptist Church, an Arkansas non
profit corporation, for a water damage claim arising at 3395 West Mount Comfort Road.
City of Fayetteville, Arkansas Page 1 Printed on 17119/2018
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2018-0686
Legistar File ID
12/18/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/28/2018 WATER SEWER (720)
Submitted Date
Action Recommendation:
Division / Department
Staff recommends the approval of a claim settlement for water damages with Jeremy Flanagan, c/o Pathway
Baptist Church in the amount of $10,079.00.
5400.720.4310-5311.04
Account Number
N/A
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Water and Sewer
Fund
N/A
Project Title
$ 11,782.22
11,782.22 1
$ 10,079.00
Previous Ordinance or Resolution #
Approval Date:
V20180321
CITY OF:
_ FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 18, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: November 29, 2018
CITY COUNCIL MEMO
SUBJECT: Claim Settlement — Mr. Jeremy Flanagan, Pathway Baptist Church
RECOMMENDATION:
City Administration recommends approval of a claim settlement for water damages with Jeremy
Flanagan, c/o Pathway Baptist Church, 3395 W. Mount Comfort Rd. in Fayetteville in the
amount of $10,079.00.
BACKGROUND:
At approximately 9:00 AM on Wednesday, January 10, 2018 a City Water/Sewer crew was
making a 1" water tap on a 12" PVC water main. When the tap was made the water main burst.
Before the crew could turn off the valves supplying the main flooding occurred on the property of
Pathway Baptist Church, which was under construction. Water did not enter any structures but
did damage an outside air conditioning condenser. Additionally, a newly filled trench was
washed out, silt fencing was washed away, top soil and shrubs were disturbed, a gravel parking
area was damaged, and the sediment pond was filled with debris and damaged.
The broken water main was repaired by City Water/Sewer crews. Mr. Flanagan used his current
contractors to make needed repairs caused by the water break because they were currently on
site and contracted for the construction project. Mr. Flanagan was made aware of items not
reimbursable, as stated in City Code Section 39.10, and signed an Acceptance of Offer.
DISCUSSION:
Mr. Flanagan has provided all requested invoices, insurance letters, signed acceptance offer,
and documentation to support the filed claim. City Staff has verified damages, repairs, and paid
invoices as reimbursable expenses, provided it is approved by the City Council.
BUDGET/STAFF IMPACT:
Funds are available in the water maintenance self-insurance account.
Attachments:
Approval Letter and Signed Acceptance of Offer
City Code Section 39.10
Statement of City Crew
Pathway Baptist Church Cost Documentation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
November 13, 2018
Mr. Jeremy Flanagan
c/o Pathway Baptist Church
3395 W. Mount Comfort Rd.
Fayetteville, AR 72704
Subject: Damage Claim, Water Incident
Dear Mr. Flanagan,
The City of Fayetteville is in receipt of your claim form concerning a water main break on
January 10, 2018 at Pathway Baptist Church, 3395 W. Mount Comfort Rd. in Fayetteville. A 12"
PVC water main broke while a City crew was making a 1" tap. This resulted in flooding and
damages to your property.
The City of Fayetteville offers to settle your claim for the amount of $10,079.00 by reimbursing
you directly for qualified expenses related to this damage claim. In accordance with the City of
Fayetteville Ordinance Number 5504, this offer is contingent upon approval by the Mayor and
City Council. In order to take this to City Council the attached acceptance of offer needs to be
signed and returned to me.
We regret any inconvenience this may have caused. If we may be of service to you in any other
way, please do not hesitate to call us at 479-575-8386.
Sincerely,
City of Fayetteville
f
Tim yander
Utilities Director
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www.fayetteville-ar.gov
CITY OF
FAYETTEVILLE
ARKANSAS
ACCEPTANCE OF OFFER
The undersigned does hereby accept the offer, contingent upon final approval by the
Fayetteville City Council, of $10,079.00 in full settlement and satisfaction of, and as sole
consideration for, the final release and discharge of all actions, rights, causes of action, claims
and demands whatsoever that now exist or may hereafter accrue against the City of
Fayetteville, a municipal corporation, and the elected officials and employees thereof, charged
or who or which may be charged with responsibility for injuries to the person and property of the
undersigned, the treatment thereof, and all consequences following therefrom, as a result of the
event which occurred on or about the 10th day of January, 2018 at or near 3395 W. Mount
Comfort Rd., Fayetteville, Arkansas, and for which the undersigned claims the above -names
parties are legally liable in damages (which legal liability and damages are disputed and
denied), and acknowledging that nothing herein shall be construed to alter, limit or otherwise
compromise the immunity afforded the City of Fayetteville and the Constitution and Statutes of
the State of Arkansas, and;
The undersigned agrees as further consideration and inducement for this settlement, that is
shall apply to all known, unknown and unanticipated injuries and damages resulting from said
accident, casualty or event, as well as those now asserted and disclosed.
Signed this .z day of a v C m , 2018
By:
remy Fla an f
c/o Pathwa Baptist Church
3395 W. Mount Comfort Rd.
Fayetteville, Arkansas 72704
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
www, fayettev i I I e -a r.g ov
Fayetteville, AR Code of Ordinances
39.10 - Water And Wastewater Damage Claims
(A) Establishment of Property Damage Claim Compensation Policy.
(1) Without waiving its statutory sovereign immunity, the city establishes the following
voluntary policy governing the permissible payment of reasonable compensation for
property damage claims proximately caused by a failure of the municipally owned
water or wastewater infrastructure system that results in a trespass into and
damage to private property.
(B) Requirements for Property Damage Claims To Be Eligible for Compensation.
(1) The cause of the damage must be directly attributed to a failure of municipal
infrastructure owned and operated by the Fayetteville Water and Wastewater utility,
and cannot be associated with or caused by a private sewer or water connection or
service line.
(2) The failure must not be caused by factors beyond the city's control such as loss of
electrical service; flooding of its infrastructure; acts of third parties; failure of
claimants to properly maintain protective devices (back flow valves, check valves,
clean out caps, etc.); acts of God; and other circumstances beyond the city's control.
(3) A claim form must be completed in writing and submitted to the Mayor's Office
within thirty (30) days of property damage occurrence. Claim forms may be
supplemented later with additional information, bills, etc. as allowed by the Utilities
Director of the City of Fayetteville. Failure to submit the initial claim form within
thirty (30) days of the incident terminates the claimant's opportunity to request
compensation.
(4) When a possible water leak claim has been promptly called to the attention of water
and sewer staff who initially could not detect or determine the cause of such leak
which then caused the property owner to invest in sump pumps and/or other
reasonable measures to protect its property, compensation for such property
damage prevention efforts may be paid pursuant to this article if a compensable
water leak is later discovered or confirmed by city staff.
(C) Limitation of Any Compensation That Might Be Paid.
about:blank
(1) Because the City of Fayetteville is protected by sovereign immunity, the city shall pay
no compensation for any alleged damage associated with or related to any alleged
personal injury (except a medical insurance deductible or co -payment) or any other
damage except for property damage.
(2) Compensation which may be paid for damage to property shall be limited to the cost
of cleaning or repair of the damage or, in the event that the cost of cleaning or repair
1 of 2 1 11/13/2018, 11:09 AM
Fayetteville, AR Code of Ordinances
exceeds the fair market value of the subject property, less salvage value,
compensation shall be limited to the fair market value of the damaged property less
any salvage value. No compensation shall be paid for inconvenience, loss of use, loss
of profits or rents, consequential damages, or anything other than cleaning, repair or
replacement of property, and, in extreme cases, dislocation expenses not to exceed
three (3) days.
about:blank
(3) No payment by the city may accrue to the benefit, directly or indirectly, of an
insurance carrier, nor for any damage if such is covered by any insurance policy. If
the insurance company waives any subrogation right, the city may pay an amount
equal to the deductible already paid by the claimant for a property damage claim.
Claimants shall be required to provide documents satisfactory to the city establishing
their insurance coverage or lack thereof for any claim.
(4) The Utilities Department Director may not authorize any payment greater than
$8,000.00 for any claim pursuant to this section. The Mayor may request the City
Council to authorize an amount greater than $8,000.00 by resolution, but in no case
shall the city pay more than $20,000.00 pursuant to this claims procedure for a
damage claim related to a water or wastewater utility infrastructure occurrence
unless in an extraordinary case the Mayor recommends and the City Council by two-
thirds ( 2/3 ) majority approves an exemption from the $20,000.00 damage cap and
approves a payment up to $40,000.00.
(5) This subsection does not pertain to nor affect in any manner the motor vehicle
liability insurance requirements of A.C.A. §21-9-303 nor the claims procedure and
limitations to comply with that state law.
(D) Discretion of the City.
(1) The city acting through its Utilities Department Director has complete and sole
discretion whether or not to pay any compensation pursuant to this section if the
claimant has properly and timely submitted the claim form and all necessary
documentation. This section provides no right to compensation for any claimant, nor
any right to appeal to the Mayor or City Council.
(E) Re/ease Required if Compensation Paid.
(1) If the city offers to pay any compensation pursuant to this section, the claimant must
sign a full release to receive the compensation offered by the city.
(Ord. No. 5504, 6-5-12; Ord. No. 5938, §1, 12-20-16)
2 of 2 11/13/2018, 11:09 AM
Statement of City Crew
January 10, 2018
3395 W. Mount Comfort Rd.
When the crew was making the 1" tap on a 12" PVC water main, the 12" PVC main was
over belled causing the pipe to be in a bind which in turn split the main out about 8'. Before the
crew could get to the valves and shut the main down water went across the yard around both
sides of the house. A water yard line was just laid on the eastside of the house, and it washed
their ditch out about 4" deep and 8" wide. It also filled another ditch line that was open. Water
washed across the gravel pad behind the house which did move some gravel. The detention pond
was full of water. Water went up on both sides of the house a little bit. That is all that was seen
after the main broke.
The owner of the property stated that water did not get in the house and everything
looked good. He also stated that the detention pond was full of water and that they are going to
have to redo the detention pond anyway. He allowed the crew to get a couple tractor buckets
off their spoil pile to put back in the hole.
Clayton Willis — 02/14/2018
Harold W. Smith- 02/14/2018
Kenneth Thompson — 02/14/18
Documentation for Property Damages
at 3335 W. Mt. Comfort Road
Owner: Pathway Baptist Church
Page 1: Amounts Requested / Changes to Estimates
Page 2: Spreadsheet of Estimates & Actual Costs
Page 3: Selection of Greg Miller for Site Work
Page 4: Insurance Claim Denial from Brotherhood Mutual
Page 5: Tomlinson Asphalt Invoice
Page 6: GTS Invoice
Page 7-9: Les Rogers Estimate & Invoice
Page 10: Greg Miller Invoice
Page 11: Cardinal Landscaping Receipt Documentation for Project
Page 12: Cardinal Landscaping Ticket 266866
Page 13: Cardinal Landscaping Ticket 188575
Page 14: Cardinal Landscaping Ticket 123752
Page 15: Cardinal Landscaping Ticket 266857
Page 16: Cardinal Landscaping Ticket 266875
Page 17: Description of Damages to HVAC Condenser Unit
Page 18-19: Documentation of Insurance Deductible
Page 20: American Air Conditioning & Mechanical Quote Q-2444
Page 21: American Air Conditioning & Mechanical Invoice 18529
PATHWAY
BAPTIST CHU.,ACH
AMOUNTS REQUESTED FROM DAMAGES
The following packet has both the original estimates and the amounts paid out for damages
caused by flooding at 3335 W. Mt. Comfort Road and the parking expansion project
immediately south of this property. The damages are broken into two separate items: a claim
for property damage to the current house located at 3335 W. Mt. Comfort Road and to the
parking expansion project and general surrounding area.
Amount Requested for Property Damages: $1,000.00
Amount Requested for Construction Damages: $9,079.00
CHANGES TO ESTIMATES
In regards to line item #12 on the Flooding Damages spreadsheet, the original estimate of
$1,185 was lowered to an actual cost of $350. Line item #12 was to "Remove and dispose of
sediment on aggregate base. Replace aggregate washed from the parking area and
contaminated aggregate that will be removed." to be performed by Tomlinson Asphalt. Due to
the determination by city officials and Jorgensen & Associates, the scope of this item was
lessened resulting in the lower actual cost. Estimates for line items #7, #21, #22, and #23
performed by Tomlinson Asphalt were unchanged.
In regards to the line item #17 on the Flooding Damages spreadsheet, the original estimate of
$270 was increased to an actual cost of $390. Line item #17 was to "Replace damaged plants
in the bio -pond" performed by Cardinal Landscaping. The original estimate did not cover the
actual cost of the plants due to increases in some of the species being out of season causing
the unavailability of their smaller size options, and more plants dying from the time of the
initial estimate to the time when plants were replaced. The cost increase was $120 raising the
amount to $390.
Sincerely,
Jeremy Flanagan, Pastor
Pathway Baptist Church
Page 1
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PATHWAY
BAPTIST CH,UPCH
/tsrLfe�v
SELECTION OF GREG MILLER FOR SITE WORK
In response to the documentation we provided for compensatory damages caused by flooding from
the break of the city's water line, we were asked to explain why we chose to have Greg Miller perform
some of the tasks that were bid by Les Rogers Inc.
The main reason for choosing Greg Miller to perform this task had to do with timing. The nature of the
work to be completed — clean & grade yard around the house and site grading repairs around the
retention pond — required working when the weather permitted and coordination with the
landscaping company to ensure the dirt work could be immediately seeded / sodded to prevent
washout. Since most of our subcontractors had already moved on to other jobs it was becoming
difficult to coordinate schedules to ensure completion without risking damages caused by rains. We
assumed that even though the damages were caused by the broken water line that the city would
refuse to remedy any re -work needed caused by rains or other factors. It was our desire to have
multiple mobilizations for the site work in order to ensure success which would have increased Les
Rogers initial estimate and appeared to be difficult to schedule regardless of cost.
For these reasons we asked Greg Miller to complete the work. He agreed to perform the tasks at the
initial estimate Les Rogers provided even if his billable hours exceeded that amount. They did exceed
the Les Rogers estimate but we paid him the agreed upon price. We had the sitework performed with
multiple mobilizations in coordination with the landscaping company to ensure no work was damaged
due to rains causing the need to be repeated. Greg had told us to hold payment until we received our
reimbursement from the city but due to your need for closed out invoices, we made payment to him in
full. A copy of that invoice and cancelled check are being provided with the other documentation.
Sincerely,
7
Jeremy Flanagan, Pastor
Pathway Baptist Church
'"* BROTHERHOOD
ki MDTDAL121� Z-f;'
April 10, 2018
Pathway Baptist
Attn: Jeremy Flanagan
PO Box 9117
Fayetteville, AR 72703
Subject: Claim:
Policy:
_Date of Loss:
Cause of Loss:
Dear Mr. Flanagan:
554791
03MO374889
01/10/2018
Water Damage -Plumbing
Thank you for speaking to me today about the damage to the parking lot under construction. As
we discussed, your policy does not cover parking lots. Policy form BCP12B 4.1, Property
Excluded and Limitations section, #6 states: "We do not cover a) land, including land on which
the property is located; b) underground or surface water; c) growing crops or lawns, d) cost of
excavations, grading or filling, e) paved outdoor surfaces, including driveways, parking lots,
roads, curbs, bridges, and walks; or f) underground pipes, flues, and drains." Since the parking
lot is not covered property, we cannot pay for any damage caused by the broken pipe or
resulting flow of water. If you have any questions about the claim, please call me at 1-800-333-
3371, ext. 5389,
Sincerely.
,S
Rachel J Ford, CPCU, AIC
Claims Adjuster II
c: James Greene & Associates Inc 3793
6400 Brotherhood Way. P O. Rnx 2228 Fnrr Wavnr. IN 4KRn1-227.8 1 P.800.B3.3371 1 f.800.284.95791 brOtherhOodrInUIUal.COM
Page 4
SPHALT�,
1411 W. Van Asche
Fayetteville, AR 72704
Phone 479.521.3179 Fax 479.521.6539
Bill To:
Pathway Baptist Church
3395 W. Mt. Comfort Rd.
Fayetteville, AR 72704
NVO CE
DATE: March 16, 2018
INVOICE #: 117148/1
Job #: 117148
Job Name: Repairs to New
Parking Lot Expansion
-----DE-SCRIPTION^
Final Billing
Heavy Duty Paving
$34,958.50
Light Duty Paving
$21,708.00
Additional Repair Work
$1,694.00
Haul Off Waste Dirt as Requested;
4 Hours of Trucking @ $75.00 / Hr-
$300.00
Dump Fees
$50.00
TOTAL DUE
$53,7'10.50
Make all checks payable to Tomlinson Asphalt Co., Inc.
If you have any questions concerning this invoice contact our billing department at (479)521-3179
THANK YOU FOR YOUR BUSINESSI
Page 5
Invoice
Date Invoice #
3/31/2018 23476
Bill To
Pathway Baptist Church
Greg Miller
3395 W. Mount Comfort Rd.
Fayetteville, AR 72704
P.O. No.
17-11355 Pathway Baptist Parking Lot add—
Date
Description
G TS, In c.
Geotechnical & Testing Services
Remit Payment To:
P.O. Box 9898
Fayetteville, Arkansas 72703-0032
Phone: (479) 521-7645
Fax: (479) 521-6232
1. 1
Net 30 4/30/2018
Units I Rate I Amount
i
1/24/2018 Staff Professional Engineer Proof Roll Observation: New Parking Lot 1.5
100.00
150.00
Report for Proof Roll Observation. 0.5
100.00
50.00
Professional Engineer in office time for Report Review 0.1
120.00
12.00
Mileage to and from the job site 3
0.57225
1.72
Travel Time to and from the job site 0.5
100.00
50.00
Subtotal Proof Roll
263.72
Prior to having this work performed I was given a quote of $200 by NZ
On 4/4/18 1 spoke with Nathan over the phone about the amount of th
I stressed that we wanted to do the right thing and did not have a prol
full amount of the invoice, but that I felt to be fair to the church I need(
amount is correct. Nathan said that he recalled our conversation and
cost should not exceed $200. Therefore, the correct amount should t
asked me to pay only $200 from this invoice and that he would correc
han Young.
invoice.
em paying the
J to ask him which
iad told me that .he
, $200. Nathan
the am )unt in th Bir records.
Thank You ! Page Total —
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FA
LES ROGERS, INC.
Excavating and Materials
3151 Ed Edwards Rd.
Fayetteville, AR. 72701
IName /Address
Greg Miller
Pathway Church
FV
Ship To
JOb 2325
Pathway Church
Fayetteville, AR
Estimate
Date
Estimate #
1/4/2018
4553
Project
Description Total
415.) Re- grade and clean up area East of house, Excludes hand work in front yard.
#17.) Remove and dispose of sediment on base in parking area.
I think we would all be best served to allow thomlinson to remove all quantities that they will be replacing. It should 0.00
relieve any discrepancies between contractors.
#20.) Bio/Detention pond repair. 2.510.0
424.) Restore and regrade topsoil storage as well as south end of job site.
425.) Demo necessary curb and replace. 0.00
Refer to #17
Washington County Sales Tax 0.00
Page 9
l
Total
Greg Miller
INVOICE #: 20181030-1
6531 W Pagosa PI
Fayetteville, AR 72704
Notes
Amounts charged are per Estimate 4553 by Les Rogers Inc. Work hours using the tractor to be
charged exceeded estimated figures by Les Rogers however amounts were kept to their initial
estimate.
Re -backfill water line ditch, (electrical ditch was open at the time of 1600.00 1600.00
the incident and has since been backfilled) clean & grade yard on the
east side of the brown house.
Site grading repairs. A significant amount of the topsoil from the 1045.00 1045.00
detention pond sides and our topsoil longterm storage area was
deposited inside the detention pond or carried to the south end of the
work area. This topsoil was restored to its appropriate location & re-
graded.
Pd. (�• � lie?
Subtotal $2,645.00
Tax - 0% $0.00
Page 10
Customer or Business:
Contact Name: V
First
&p476-1 CACWC,�
Pet
Last
Address: 33.3.�1v. rlq. G!4"tom. �v", 1(2 _._ 7 %
Street City �1 state ZIP
Phone: �'f79 1�s - 3 3 Z Email: 1 et'(- L?s I -Com, T_
Type of Contract ❑ Landscaping/Maintenance UVI"ndividual Project Quote
Services To ,Be': Qrovided. _
Rk/r
End Date: �43 �ZO/ 0
Contract Dates _ Start Date:
$ 0
0
Amount & Schedule47
s
Customer Signature:
Cardinal Landscaping :
❑ Monthly Wf ull Contract Pmt.
Owner: Loren Smith Cardinal Landscaping
(479) 200-0051 - ' 4277 W Patrick St
lorenlsmith63@yahoo.com Fayetteville, AR 72704
Cardinal Landscapin�66866
°1617 Shetland Dr.
Fayetteville AR 72704
479 -200 -ORI
ORDER NO. j DEPARTMENT
NAME
CITY, STATE, ZJP
SOLD BY
CASH I C.O.D. CHARGE
ON. ACCT.
I MDSE. RETD.
PAID OUT
QUANTITY
DESCRIPTION
PRICE
AMOUNT
1
J
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REC BY
° KEEP THIS SLIP FOR REFERENCE 01-11
Page 12
Cardinal Landscaping
1617 Shetland Dr.
Fa etteville, AR 727088575
M-200-005'1
('CUSTOMER'S ORDER NO. IDEPARTMENT IDATE ; /z5 I, f�, 1
NAME
w
ADDRESS
CO, STATE,ZIP
A s 4- C,."rC, .
SOLD BY CASH I
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46r KEEP THIS SLIP FOR REFERENCE
Page 13
Cardinal Landscaping
1617 Shetland Dr,
Farttevi Ile AR 7270423752
479-200-0091
'CUSTOMER'S ORDER NO. DEPARTMENT DATE3/
AME
ADDRESS
CITY, STATE, ZIP
SOLD BY
CASH
I C.O.D.
I CHARGE ON. ACCT. MDSE. RETD. PAID OUT
QUANTITY
DESCRIPTION
PRICEMDJ
AMDUNT
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RECEIVED BY
W
T-M;31A---" . . - -- -- --- - -- - - --- --- ---- -11
'M50 KEEP THIS SLIP FOR REFERENCE oi
Page 14
Cardinal Landscaping
107 Shetland Dr. J66857
1 Fayetteville AR 7270
479-204-0091
CUSTOMER'S ORDER NO. DEPARTMENT 11AII
NAME
ADDRESS
CITY, STATE, ZIP
SOLD BY
CASH
C.O.D.
I CHARGE
ON.ACCT.
MDSE. RETD.
I PAID OUT
QUANTITY i
DESCRIPTION
PRICE
AMOUNT
1
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5
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7
B
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11
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RECEIVED BY
2r483M KEEP THIS SLIP FOR REFERENCE °'"
Page 15
Cardinal Landscapin
1 617 Shetland Dr. 166875
Fayetteville, AR 72704
479-200-4061
'CUSTOMER'S ORDER NO. DEPARTMENT DATE
NAME Kwto— 0-lu /3434
0-IL4* atAf CL
ADDRESS
CITY, STATE, ZIP
BY
CASH I C.O.D.
CWGE
ON. ACCT MDSE. RETD.
I PAID OUT
J�SOLD
QUAMTY
DESCRIPTION
PRICE
AMOUNT
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,
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inn 60
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Page 16
I♦
PAT H
BAPTIST CH[�J�aRCH
/�ryrClriYClry �+�+crR:;el f
w
DAMAGES TO AIR CONDITIONING UNIT
The condenser unit to the HVAC system of the house located at 3335 W. Mt. Comfort Road
was damaged to the point that repair was impractical and it had to be replaced. Due to city
policy, they will not refund the entire cost of damage but instead will only pay the deductible
of the homeowner's policy. The bid to replace the condenser unit was $1975.50. We have
previously provided our homeowner's insurance policy declarations showing the deductible is
$1,000 but we have attached it again in this packet.
Since we had to replace the condenser we made the decision to replace the entire system as
demonstrated on Invoice# 18529 from American Air Conditioning & Mechanical. The cost of
replacing the condenser unit was included in that paid invoice.
Sincerely,
Jeremy Flanagan, Pastor
Pathway Baptist Church
Page 17
IQBrotherhood Mutual'
Insurance Company
MinistryFirstsm Commercial Multi -Peril
Insurance Coverage Summary
These are your policy's Declarations.
Renewal of 03M5A0374889
PATHWAY BAPTIST
PO Box 9117
Fayetteville, AR 72703-0020
NAMED INSURED
PATHWAY BAPTIST
POLICY NUMBER
03M5A0374889
POLICY PERIOD
12/29/2016 to 12/29/2019 at 12:01 a.m.
Key Facts About Your Policy
Policy Number 03MSA0374889
Brotherhood Mutual Insurance Company
Print Date: November 15, 2016
Policy Period: 12/29/2016 to 12/29/2019
501-834-4001
James Greene & Associates Inc 3793-052
Dba Church Insurers
275 W Kiehl
Sherwood, AR 72120-2815
Contact your agent with your customer
service questions, including updating your
policy or reporting a claim.
www.brotherhoodmutual.com/payonline
For your convenience, you can make
premium payments online.
These Declarations replace your previous ones. Your policy's Declarations contain a summary of the coverage contained in the insurance policy.
Your policy contains a full explanation of your coverage.
AGREEMENT. In return for the payment of the premium and subject to all the terms of the policy, we agree to provide the insurance stated in the policy.
TYPE OF ORGANIZATION: Church Institution
FORM OF ORGANIZATION: Corporation
Policy Overview
COVERAGE DESCRIPTION
DETAILS COVERAGE DESCRIPTION DETAILS
Property Coverage
Page 2 - 5 Terrorism Premium $82 (See Notice Form BN6025A-D 3.1 for details)
Liability Coverage
Page 6 -10
Policy Premium Overview
Form Number Reference
This premium is subject to adjustment
at each anniversary. This premium is subject to adjustment due to premium audit provision.
ANNUAL PREMIUM:
$6,583.00 PAYMENT SCHEDULE: See invoice.
Common Policy Forms
FORM FORM NAME
CL1001.0
...... .................. .....................
Common Policy Conditions
............................................................
CP1 1.0
............................................
Table of Contents
GL1001.0
................................
...
...................,..........................
Commercial Liability Coverage
........................................................
BCL301 1.0
Form Number Reference
CL017811 01
.......................................
Amendator yEndorsement Arkansas
..............................................................
BCL1001.1
............•..........«. ..........................................................................
Additional Policy Conditions
M4512 09
.............................................................................................
Arkansas Policies
BN6EXAR 1.0
Notice - Terrorism -Related Loss
FORM FORM NAME
CL3001.0 ...................................
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Amendatory Endorsement
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BCP100 4.0
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Commercial Property Coverage Conditions
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........00 4.1 ...............
Breakdown Coverage
Systems/Equipment.._........-- -• ....................
BN11A 1.1
Customer Notice Value -Added Benefits
BI 0
Notice Of Payment Related Charges
G123 06 03
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Notice Regarding Fire Protection
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EX0606AR 1.0
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Conditional Terrorism Exclusion
BN6025A-D 3.1
Notice Terrorism -Related Loss
Brotherhood Mutual Insurance Company I www.brotherhoodmutual.com I 800.333.3735 I P.O. Box 2227, Fort Wayne, IN 46801-2227
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........ e.,..18."" ...».......
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M1 DEC 09/16 Bear ye one another's burdens and so fulfill the law of Christ." Pa..of 10 Galatians 6:2 g
NAMED INSURED PATHWAY BAPTIST
POLICY NUMBER 03M5A0374889
Brotherhood Mutual' POLICY PERIOD 12/29/2016to12/29/2019
Insurance Company
Property Coverage Summary
MinistryFirsts" commercial multi -peril policy Declarations continued...
We provide the Commercial Property coverage at the declared premise(s) for the coverage and limits indicated. The Coverages listed here are provided according
to the terms of the designated coverage form and any other applicable forms or endorsements.
Property Coverage Details
PROPERTY DEDUCTIBLE $1,000•
GLASS DEDUCTIBLE $1,000
Schedule of Locations
LOCATION # DESCRIPTION ADDRESS
030iStudent Ministries 972 W Douglas St Fayetteville, AR 72701-3158
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0401 Church 3395 W Mount Comfort Rd Fayetteville, AR 72704
.. ... ................. :.......... ........ ........... ................................. ...... ...:...:.:::::...:................... ........:........... ,.,.,.........................................................................................................
0501 3335 W Mount Comfort Rd Fayetteville, AR 72704-5724
Schedule of Buildings and Personal Property
STUDENT MINISTRIES 972 W Douglas St Fayetteville, AR 72701-3158 LOCATION 0301
COVERAGE DESCRIPTION COVERAGE LIMIT COINSURANCE EQ DED VALUATION TYPE AUTO INCR PERIL TYPE FORM
(INCL. TYPE OF PROPERTY)
Personal Property $10,000 Agreed Amount N/A Replacement Cost 0% Special with Theft BCP85 4.0
CHURCH 3395 W Mount Comfort Rd Fayetteville, AR 72704
LOCATION 0401
Mortgagee Today's Bank PO Box 1807 Fayetteville, AR 72702-1807
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COVERAGE DESCRIPTION COVERAGE LIMIT COINSURANCE EQ DED VALUATION TYPE AUTO INCR PERIL TYPE FORM
(INCL. TYPE OF PROPERTY)
Building $1,563,000 Agreed Amount N/A Replacement Cost 0% Special with Theft BCP85 4.0
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Personal Property $78,000 Agreed Amount N/A Replacement Cost 4% Special with Theft BCP85 4.0
OFFICE 3335 W Mount Comfort Rd Fayetteville, AR 72704-5724 LOCATION 0501
COVERAGE DESCRIPTION COVERAGE LIMIT COINSURANCE EQ DED VALUATION TYPE AUTO INCR PERIL TYPE FORM
(INCL. TYPE OF PROPERTY)
Building $158,000 Agreed Amount N/A Replacement Cost 0% Special with Theft BCP85 4.0
......w .» .... ... r. ��.....ti.....................................................................................
Personal Property $18,720 Agreed Amount N/A Replacement Cost 4 /o Special with Theft BCP85 4.0
Brotherhood Mutual Insurance Company I www.brotherhoodmutual.com I 800.333.3735 I P.O. Box 2227, Fort Wayne, IN 46801-2227
mage 1'9
M1 DEC 09/16 "Bear ye one another's burdens and5Q fulfill the law of Christ." — Ga.lotians 6'2' Page 2 of 10
P.O.Box 6145
Springdale, AR 72766
HVAC # 1081914
Air Condltlanina & MnOanlcal, Inc.
Phone 479-872-0361
Fax 479-872-0423
STATE LICENSE # 0126600318 MP#6551
PROPOSAL
January 31, 2018
Pathway Baptist Church
3395 W Mt. Comfort Road
Fayetteville, AR 72704
Attn: Pastor Jeremy
Subject: ac unit at Brown House
Dear Pastor;
After your request for us to check on the AC unit at Brown House we have found it to have
lots of damage to fins on condenser coil. System is low on charge, most likely due to
damaged condenser. We propose to different options for this unit.
1. If you only want to replace condenser it would be $13800.00
2. Replace entire system using gas furnace and no longer
using hot water coil. $5,200.00
The above amount will be plus sales tax of 9.75%.
The price above is to remove and install new condenser or new system. It does not include
any controls, additional repairs, electrical connections, valves or any other work not
specifically stated above.
If you would like to discuss please feel free to call me at (479) 871-5286 or email me at
Hvowl estalaam c i nc. c om .
Thank you for this opportunity to work with you and your church.
Regards,
4fxrr� Vowte-5
Harty Vowles
Service Manager
Q-2444
controls, additional repairs, electrical connections, valves or any other work not specifically
stated above
4315 N. Thompson Street
Springdale, AR 72764
Page 20
American Air Conditioning & Mechanical, Itic,
111.0. Box 6145
Springdale, AR 72766-6145
Bill To
Pathway Baptist Church
P. Q. Box 9117
Fayetteville, Alt 72703
Invoice
Date
Invoice #
6/29/2018
18529
HVAC #1081914
PLUMBING 9MP6551
State Conti -actors License
#0126600319
P.O. No. I Project
Terms
Net 30
Broym House
Description Rate AIrivu.nt
Removed existing 3.5 to» systcm, replaced wills new 3.5 Eon 14 SEER heat pump 5,250.00 5,250.00T
system. Condenser modes N4.H4420K(3101, shi E181525365, 4 ton air liandler
model FEM4X4800BL, sln F180902241, 8 KW ltem strip model WKF0802B, sh►
28190050-004-004. Elevtrical work -power vire ran to breaker box for 220 volt.
-Washixtgton Colimy-'S T,
Fayetteville Sales Tax 2.00% 105.00
A.
�s Sa...s'I`a .. ...... ... 6.. 0°/a ;J 1:'25
A 3% convenience fee will
he add lin• the use of credit
card payment.
Phone #
Fax #
1 479-872-0361 1 479-872-0423 1
We accept Visa &
Mastercard
Page 21
Total
$5.761.88