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Fayetteville, AR 72701
(479) 575-8323
Resolution: 270-18
File Number: 2018-0665
FAYETTEVILLE CHAMBER OF COMMERCE:
A RESOLUTION TO APPROVE THE FIRST TWO (2) YEAR RENEWAL CONTRACT WITH THE
FAYETTEVILLE CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT
CONSULTING SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND
EXPANSION IN THE TOTAL AMOUNT OF $360,000.00
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection
committee to provide economic development consulting services to the City of Fayetteville in the areas
of business recruitment, retention, and expansion and an initial two-year contract was approved by the
City Council by Resolution 185-16 on October 4, 2016, in the amount of $45,000.00 per quarter; and
WHEREAS, since the inception of the contract, the Chamber of Commerce has conducted site location
work and responded to requests for information and coordinated site visits with national and
international businesses, and has served as the point of contact for the Arkansas Economic Development
Commission; and
WHEREAS, the Chamber's work over the past two years has led to dozens of new employers, a growth
of the City's economic base to over 3,850 active businesses, and more than 2,000 new full-time jobs;
and
WHEREAS, the Chamber of Commerce and the City desire to extend the contract for an additional two
years with significant changes to align the Chamber's services towards the Department of Economic
Vitality's four key focuses - Business Retention/Attraction, Retail and Mixed -Use Recruitment,
Workforce Development, and Growth Concept Oriented Development.
Page 1 Printed on 12119118
Resolution 270-I8
File Number: 2018-0665
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign the attached First Renewal of Contract for Economic Development Consulting Services with the
Fayetteville Chamber of Commerce to provide economic development consulting services to the City of
Fayetteville in the areas of business recruitment, retention, and expansion in the total amount of
$360,000.00.
PASSED and APPROVED on 12/18/2018
Attest:
f
Sondra E. Smith, City Clerk Treasurer
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Page 2 Printed on 12119118
City of Fayetteville, Arkansas
Text File
-- File Number: 2018-0665
Agenda Date: 12/18/2018 Version: 1
In Control: City Council Meeting
Agenda Number: A. 21
FAYETTEVILLE CHAMBER OF COMMERCE:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
A RESOLUTION TO APPROVE THE FIRST TWO (2) YEAR RENEWAL CONTRACT WITH THE
FAYETTEVILLE CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT
CONSULTING SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND
EXPANSION IN THE TOTAL AMOUNT OF $360,000.00
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection committee
to provide economic development consulting services to the City of Fayetteville in the areas of business
recruitment, retention, and expansion and an initial two-year contract was approved by the City Council by
Resolution 185-16 on October 4, 2016, in the amount of $45,000.00 per quarter; and
WHEREAS, since the inception of the contract, the Chamber of Commerce has conducted site location work
and responded to requests for information and coordinated site visits with national and international businesses,
and has served as the point of contact for the Arkansas Economic Development Commission; and
WHEREAS, the Chamber's work over the past two years has led to dozens of new employers, a growth of
the City's economic base to over 3,850 active businesses, and more than 2,000 new full-time jobs; and
WHEREAS, the Chamber of Commerce and the City desire to extend the contract for an additional two years
with significant changes to align the Chamber's services towards the Department of Economic Vitality's four
key focuses - Business Retention/Attraction, Retail and Mixed -Use Recruitment, Workforce Development, and
Growth Concept Oriented Development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
the attached First Renewal of Contract for Economic Development Consulting Services with the Fayetteville
Chamber of Commerce to provide economic development consulting services to the City of Fayetteville in the
areas of business recruitment, retention, and expansion in the total amount of $360,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 1211912018
Devin Howland
Submitted By
City of Fayetteville Staff Review Form
2018-0665
Legistar File ID
12/18/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/20/2018 ECONOMIC DEVELOPMENT (050)
Submitted Date Division / Department
Action Recommendation:
._.........
A RESOLUTION TO APPROVE A CONTRACT RENEWAL WITH THE FAYETTEVILLE CHAMBER OF COMMERCE FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES -BUSINESS RETENTION AND EXPANSION
Budget Impact:
1010.050.0500-5315.00 General Fund
Account Number
N/A
Project Number
Budgeted Item? Yes
Fund
N/A
Project Title
Current Budget $ 256,500.00
Funds Obligated $ -
Comments:
Current Balance
$ 256.snn nn
Does item have a cost?
Yes
Item Cost
$ 360,000.00
Budget Adjustment Attached?
No
Budget Adjustment
Remaining Budget
3,500.00)
V20180321
Purchase Order Number:
2016-0679
Previous Ordinance or Resolution # 185-16
Change Order Number:
2
Approval Date:
Original Contract Number:
2016-0011
Comments:
CITY OF
FAYETTEVILLE
x ARKANSAS
MEETING OF DECEMBER 18 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Devin Howland, Director of Economic Vitality
DATE: November 20, 2018
CITY COUNCIL MEMO
SUBJECT: A RESOLUTION TO APPROVE A CONTRACT RENEWAL WITH THE
FAYETTEVILLE CHAMBER OF COMMERCE FOR ECONOMIC DEVELOPMENT
CONSULTING SERVICES -BUSINESS RETENTION AND EXPANSION
RECOMMENDATION:
Staff recommends the renewal of a two-year contract renewal with the Fayetteville Chamber of
Commerce to provide economic development consulting services related to Business Retention
and Expansion.
BACKGROUND:
The City issued RFP -16-05 on July 6, 2016 and received proposals on July 29th. The selection
committee (including Council Member Adella Gray) recommended entering negotiations with the
Fayetteville Chamber of Commerce to provide the requested services. On October 4, 2016
Resolution 185-16 was passed, authorizing a two-year contract with the Fayetteville Chamber of
Commerce.
Since the original contract began, two amendments have been added. The first amendment
altered Exhibit A, calling for additional meetings with the Department of Economic Vitality and
was signed on December 21, 2017. The second amendment extended the contract with
Fayetteville Chamber of Commerce for three months, placing the new end date on December
31, 2018. The decision to extend the contracts places them on a calendar year cycle, allowing
for more cohesive data collection. The original contract allows for three (3) additional two (2)
year terms with approval of both parties, this is the first renewal option.
DISCUSSION:
The Fayetteville First Strategic Plan, passed unanimously by the Fayetteville City Council in
May of 2016, identified business retention and expansion as a major component of the City's
economic development efforts. Existing employers continue to expand in the City of Fayetteville,
hundreds of millions of dollars have been invested over the past two years, hundreds of jobs
have been created through expansion projects, and many have been saved through retention
efforts on behalf of the Fayetteville Chamber of Commerce. Over the past two years, the
Fayetteville Chamber of Commerce has served the City of Fayetteville's economic development
contractor for business retention and expansion as well as the point of contact for the Arkansas
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Economic Development Commission. Their work over the past two years has led to dozens of
new employers, our economic base growing to over 3,850 active businesses, and over 2,000
new full-time jobs.
Since the inception of the contract the Chamber has conducted site location work and RFI
response for numerous prospects and coordinated site visits with both national and international
businesses. The companies they have assisted range in size and industry sector, and include
Supply Pike (30M and 100 FTE), Our Pharma (31 M and 100FTE), two Pinnacle Foods
Expansions, three Washington Regional expansions, Biotech Pharmacal expansion, numerous
direct consultations, a major Tyson expansion, recruitment of Kimbel Mechanical Systems,
recruitment assistance for HBO's True Detective (and implementation assistance), Rock Hill
Studios, Keytronic's retention and Givingtons Retention. Pursuant to their contract requirement,
the Fayetteville Chamber of Commerce attended ICSC's RECON with the City of Fayetteville,
serving as a valuable resource as Fayetteville made its inaugural debut at the trade show.
The contract has been revised significantly to align services towards the Department of
Economic Vitality's four key focuses; Business Retention/Attraction, Retail and Mixed -Use
Recruitment, Workforce Development, and Growth Concept Oriented Development. Notable
changes include focusing the Business Retention and Expansion program to allow for the focus
on specific industry sectors each quarter, requires the top 25 employers in Fayetteville be
visited annually and ensures BRE site visits are conducted at a consistent tempo throughout the
year. A new section calls for expanded attraction efforts and requires priority recruitment efforts
towards our growth nodes annotated in the growth concept map. Workforce Development has
been altered to obtain assistance with enhanced workforce development efforts such as
enhanced student internships, teacher externships, on-the-job training, and promotion of
apprenticeship programs. Performance metrics remain the same as the current contract and
were updated through the first amendment of current contract.
BUDGET/STAFF IMPACT:
The proposed contract for a two-year period, with an option to renew (with City Council
approval) for two additional two-year periods. The terns of the contract are included, and the
amount of the contract is $180,000 per year.
Attachments:
Proposed Contract and Attachments
Resolution 185-16
FIRST RENEWAL OF CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS, the City of Fayetteville, Arkansas wishes to contract for Economic Development
Consulting Services, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce wishes to provide certain
Economic Development Consulting Services to the City of Fayetteville, Arkansas, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce has been selected to perform
Economic Development Consulting Services for the City of Fayetteville utilizing the competitive
Request for Proposal selection process (via RFP 16-05, Economic Development Consulting
Services — Business Retention and Expansion), and;
WHEREAS, the City Council of Fayetteville, Arkansas and the Fayetteville, Arkansas Chamber of
Commerce wish to extend the contract for Economic Development Consulting Services an
additional two years as provided in RFP 16-05 and the original contract approved by Resolution
No. 185-16.
NOW THEREFORE:
In consideration of the mutual promises contained in this Agreement and other good and
valuable consideration,
1. This Agreement is made this day of ._, 2018 by and between the
City of Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville, Arkansas 72701
and the Fayetteville, Arkansas Chamber of Commerce located at 21 West Mountain
Street, Suite 300, Fayetteville, Arkansas 72701. The terms and conditions set forth in this
Agreement supersede and replace the terms and conditions of any prior contract or
amendment for economic development consulting services between the parties
Term: This Agreement, governing the first of three potential two-year extensions, shall
commence on January 1, 2019, and shall end December 31, 2020. This contract may be
canceled by either party with thirty days written notice.
3. Renewals: This agreement may only be renewed by approval of the City Council and with
mutual agreement of the Chamber of Commerce. The City may exercise an option to
renew the contract for two (2) additional two (2) year terms with approval of both parties.
Economic Development Consulting Services Contract
Page 1 of 11
4. Attachments: The Contract documents which comprise the contract between the City of
Fayetteville and the Fayetteville Chamber of Commerce consist of this Contract and the
following documents attached hereto, and made a part hereof:
a.) Exhibit A - Revised Schedule of Deliverables and Performance Measures
* The City of Fayetteville shall coordinate with the Fayetteville Chamber of Commerce
for modifications to this schedule. Any modifications to Exhibit A shall not reduce the
quality or quantity of the services to be provided pursuant to this contract, as
determined by the Mayor or his/her Chief of Staff or his/her Director of Economic
Vitality. Any modifications shall be agreed upon by both the City and Fayetteville
Chamber of Commerce; however, any changes affecting price shall have prior approval
by the Fayetteville City Council. In the event Exhibit A is revised and price is not
modified, such revised document shall be provided to the City Council at the next
regularly scheduled update.
4. Services to be Provided: During the terms of this Agreement, the
Fayetteville Chamber of Commerce shall:
Serve as the first point of contact as the City's contractor for Business Retention and
Expansion services for economic development as defined in the Fayetteville First
Economic Development Strategic Plan and maintain good relations with the Arkansas
Economic Development Commission and other economic development partners
locally, nationally and internationally Maintain clear and open communication with
the City on all economic development services and activities provided under the scope
of this contract; and the Chamber shall clearly articulate when communicating on
behalf of the Chamber of Commerce versus City -contracted initiatives to create clear
accountability and separation of City -contracted initiatives and Chamber of
Commerce initiatives;
Provide all deliverables and performance measures outlined in the attached Exhibit A
5. Fees and Expenses: The City of Fayetteville agrees the consulting fee shall be paid upon
invoice as follows:
Consultation Services shall be invoiced for each quarter in the amount of $45,000 per
quarter. Total fees for consultation services shall not exceed $360,000, from the date of
contract. The Fayetteville Chamber of Commerce shall track, log and report hours and
expenses directly related to this Agreement along with invoice for payment for each
month. Invoices shall be itemized.
Payment of the above-described fees shall be contingent upon annual budget approval
by the Fayetteville City Council. If funds are not appropriated for any year this Agreement
shall be terminated at the end of the then current term. If funds appropriated are less
than the full amount contemplated by this Agreement then the parties shall agree upon
an amended Revised Schedule of Deliverables and Performance Measures (Exhibit A). In
Economic Development Consulting Services Contract
Page 2 of 11
the event the parties are unable to reach an agreement on an amended schedule, then
the Agreement shall be terminated at the end of current month.
6. Notices: Any notice required to be given under this Agreement to either party to the
other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, fax
(receipt confirmed), or overnight courier.
7. Applicable taw: This Agreement shall be governed by and construed in accord with the
laws of the State of Arkansas.
8. Entire Agreement: This Agreement sets forth the entire agreement and understanding
between the parties on the subject matter of this Agreement. Neither party shall be
bound by any conditions, definitions, representations or warranties with respect to the
subject matter of this Agreement other than those as expressly provided herein.
9. Amendments and Waivers: Changes, modifications, or amendments in cost or fees to this
contract shall not be allowed without a prior formal contract amendment approved by
the Mayor and the City Council in advance of the change in cost or fees. No modification
of this Agreement shall be binding unless made in writing and executed by both parties.
No waiver by either party or any breach or obligation of the other party under this
Agreement shall constitute a waiver of any other prior or subsequent breach or
obligation.
10. Performance Measures: The Fayetteville Chamber of Commerce shall provide the
deliverables as outlined in the attached Exhibit A, which serves to implement the adopted
Fayetteville First Economic Development Strategic Plan. Performance measures are
included for the services and will be used to evaluate the work performed throughout the
entire term of the contract.
11. Contract Administration: The Mayor or his/her Chief of Staff or his/her Director of
Economic Vitality shall be the Contract Administrator for this contract. The Fayetteville
Chamber of Commerce President and CEO or his/her Designated Representative shall be
the primary contact for all matters pertaining to this contract. While it is understood that
many facts pertaining to projects must be held in the strictest confidence, the Fayetteville
Chamber of Commerce President and CEO will insure that the Mayor and the Director of
Economic Vitality are kept abreast of details and progress made pertaining to Economic
Development prospects considering development in Fayetteville to the greatest extent
possible.
12. Freedom of information Act: City contracts and documents prepared while performing
work pursuant to this contract may be subject to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is presented to the City of Fayetteville or to
the Chamber of Commerce the parties shall do everything possible, in a prompt and
timely manner, to determine whether the requested records must be disclosed as
required by the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.), or
Economic Development Consulting Services Contract
Page 3 of 11
whether the records are exempt pursuant to A.C.A. § 25-19-105(b), A.C.A. § 14-176-
105(b)(1) or other applicable state or federal law. Records required to be disclosed shall
be made available for inspection and copying. Only legally authorized photocopying costs
pursuant to the Freedom of Information Act may be assessed for this compliance..
Economic Development Consulting Services Contract
Page 4 of 11
IN WITNESS WHEREOF, the parties have executed this Agreement.
Fayetteville Cj*rrpoer of Commerce
*4M
By: Date: 4
1Stven Clar , President and CEO
Witness: Date:
The City of ayetteville, Arkansas
I
neld Jordan: Mavdr
Attest:
Date: /,z ".�z l —If
�L �p�, f-L� Date:
Sondra E. Smith, City Clerk/Treasurer
1������RK•1 7�E� ��r�i
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Economic Development Consulting Services Contract
Page 5 of 11
Exhibit "A"
Contract for Economic Development Services -
Business Retention and Expansion
REVISED Schedule of Deliverables and Performance Measures
As outlined herein, the Chamber of Commerce shall provide the following services, more
generally referred to as Business Retention and Expansion or BR&E services:
One. Implement a robust business retention and expansion (BR&E) program;
Two. Foster new business growth in Fayetteville's targeted industry sectors;
Three. Assess and manage property availability, data and building needs for targeted
business sectors;
Four. Support the City's Retail, Restaurant, and Mixed -Use Recruitment and Development
Efforts;
Five. Support Workforce Development efforts to ensure workforce and training needs can
be met through local and regional collaboration;
Six. Support targeted, focused, block level growth -concept oriented development that
leads to an outstanding quality of life throughout Fayetteville
Seven. Collaborate with the City for communication with the public
Eight. Report Outcomes
One: Implement a robust business retention and Vansion (BR&Elprflo - in
1. At a minimum the following deliverables shall be included for each of the action items
identified in the BR&E program:
a. Goals for the number of Fayetteville businesses to be visited each year within
the identified targeted business sectors, including small businesses, coordinating
closely with the Northwest Arkansas Council so as to not duplicate regional
economic development services and business visits related to employer
retention and expansion, workforce development and education efforts.
i. The city expects at least 100 Fayetteville for businesses to be visited
annually through the contract period;
ii. Every year, Fayetteville's top 25 employers shall be visited;
iii. 25 BR&E site visits shall be conducted each quarter of the calendar year;
iv. The Department of Economic Vitality may ask for focuses on specific
industry sectors during each quarter.
b. The use of a surveyor questionnaire consistent with the Northwest Arkansas
Council, to be used during interviews with existing Fayetteville businesses with
results tabulated in a regularly updated and shared reporting document with the
Department of Economic Vitality;
Economic Development Consulting Services Contract
Page 6 of 11
c. Business needs or challenges (red flags) that are identified during the visit and
or survey shall be reported to the Director of Economic Vitality immediately;
d. A spreadsheet shared with the Department of Economic Vitality, for timely
tracking of visits, employer input, business challenges or needs, and other data
identified as needed for tracking purposes shall be utilized;
e. A summary report of the accomplishments of the calendar year, including the
information above, as well as the number of new expansion projects, jobs
created or saved, average wages (when disclosed) and investment related to the
program(s);
f. Demonstrate efforts to acquire and track the following:
L An increased number of net new businesses established in the city over
time;
ii. An increase in annual sales from businesses located in the city over time;
iii. An increase in the percentage of residents employed overtime;
iv. An increase in the number of net new jobs overtime;
v. A decrease in the unemployment rate of residents over time;
vi. Various business sector employee wages, and how they increase or
decrease as jobs are gained/lost.
vii. An increase in the number of inquiries from prospective companies over
time; and
viii. An increase in net new retail (NAICS 44-45) and accommodation (NAICS
72) establishments overtime.
2. Legacy Industry: Maintain an up-to-date directory of legacy industries (including but not
limited to manufacturers) within the City and share it with the Department of Economic
Vitality. Within the BR&E program ensure questions and data is collected designed to
meet this business sector's needs, exploring questions related to facility retention and
expansion, new equipment investment, workforce attraction and training, and physical
infrastructure needs such as rail, broadband, transportation or utilities.
3. Regional Headquarters: Maintain an up-to-date directory of businesses headquartered in
Fayetteville, whether they maintain a home office or a regional headquarters within the City and
share it with the Department of Economic Vitality.
Two: Foster new lousiness growth in Fayetteville's targeted industry sectors
1. Represent the City of Fayetteville as the primary point of contact for the Arkansas
Economic Development Commission (AEDC) coordinating with state officials to promote
Fayetteville as an outstanding City for businesses to locate.
Economic Development Consulting Services Contract
Page 7 of 11
2. Conduct site location work and request for information response for prospective
employers, working with the Department of Economic Vitality, Northwest Arkansas
Council, and AEDC to encourage prospective companies to locate in Fayetteville.
3. Maintain a bright line of communication with the Mayor and Director of Economic
Vitality concerning projects which stem from the Arkansas Economic Development
Commission, while it is understood that many facts pertaining to projects must be held in
the strictest confidence, the Fayetteville Chamber of Commerce President and CEO will
insure that the Mayor and the Director of Economic Vitality are kept abreast of details and
progress made pertaining to Economic Development prospects considering development
in Fayetteville to the greatest extent possible.
Three: Assess and manage property, building needs of targeted business sectors
Fayetteville First identifies five targeted business sectors: Corporate Services, Entrepreneurs
and Innovators, Legacy Manufactures, Retail and Specialized Technologies. Each of these target
sectors will have varying needs, and some will have similarities.
1. Determine and promote available properties. Manage the City's site selection software
and ensure that the AEDC sites'and buildings database is kept updated accordingly.
2. Assess site and building needs of targeted business sectors. Assess the potential site and
building needs of each of the targeted sectors, determine the need to identify additional
sites and encourage the development of appropriate property in the future.
a. Work with the Department of Economic Vitality to identify key sites which could
serve as employment centers in conjunction with the City's Growth Concept
Map.
3. Identify potential commercial properties. Incoordination with the Department of
Economic Vitality, assist the Department of Economic Vitality with site selection for
prospective retail, restaurant, and mixed-use developments.
Four: Support the CipLs Retail,._Restaurant, and Mixed -Use Recruitment and Develolament
Efforts
1. Attend the designated International Council of Shopping Centers (ICSQ national and/or
Regional conventions and participate with the City of Fayetteville representatives and
regional economic development efforts at the National and Regional ICSC Show.
Coordinate with the Department of Economic Vitality to determine who should attend
the ICSC convention or an applicable regional event. All marketing and communications
around the events shall be coordinated with the Department of Economic Vitality and
the City's Marketing and Communications team.
Economic Development Consulting Services Contract
Page 8 of 11
Five: Support Workforce Development efforts to ensure workforce and training needs can be
met through local and regional collaboration
Understand existing industry and targeted business sector needs. Review and participate
in workforce analysis studies conducted for the region and the City to gain an
understanding of the workforce availability related to the occupations required of the
targeted business sectors, communicating areas of concern and assisting the City of
Fayetteville realize the goals in the Fayetteville Workforce Development Plan.
2. Support, engage and connect regional educational and local industry leadership.
Coordinate with the Northwest Arkansas Council and the Department of Economic
Vitality to participate in discussions with local and regional institutions of higher
education, Fayetteville public school career and technical education program leaders, as
well as local industry and targeted sectors, and determine whether the workforce and
training needs of the identified target markets can be met:
a. Support relationships with educational institutions and employers to expand
skilled trade programs and training and determine possible new program
development in the future to meet the needs of the targeted business sectors
and existing business and industry.
b. Work with the Department of Economic Vitality to connect industry and
education through innovative strategies such as student internships, on-the-job
training opportunities, apprenticeship programs, teacher externships, industry
tours for educators, and other strategies outlined in the Fayetteville Workforce
Development Plan.
c. Advocate and support the expansion of skilled trade programs and
apprenticeship programs through local industry and educational partnerships.
3. Provide Innovative workforce training opportunities. Provide training and job skill
development opportunities in Fayetteville through the support and utilization of the
Fayetteville Chamber of Commerce NWA Fab Lab and the Fayetteville Chamber of
Commerce Robotics Training Center located in the Fayetteville Innovation District.
Six: Support targeted, focused, block level development that leads to an outstandinEt{uality
of life throughout Fayetteville
1. Support and promote targeted redevelopment and development opportunities. To
develop great live, work, and play areas throughout the City, assist the Department of
Economic Development Consulting Services Contract
Page 9 of 11
Economic Vitality identify key parcels and sites prime for development or
redevelopment within the tiers of the Fayetteville growth concept map, as well as key
areas such as Downtown Fayetteville and the 71/13 Corridor. Work in conjunction with
the Department of Economic Development to identify, attract, and secure businesses,
and or developments which will promote catalytic change to the areas identified in the
Growth Concept Map:
a. Promote developments which assist the City with realizing it's land use goals
outlined in the City Land Use Plan, Growth Concept Map and the 71B Corridor
Plan.
b. Work to promote, attract, and secure smart -growth develops such as transit
oriented, mixed-use, infill, and trail -oriented development.
c. Site work with prospective business will prioritize tier 1,2, and 3 growth nodes of
the Growth Concept Map as well as the 71/13 Corridor.
Seven: Collaborate with the Cit for Communication with the Public
1. Communications pertaining to the implementation of the Fayetteville First Plan and the
implementation, outputs, or outcomes of this contract will be communicated on the
City's Economic Development website using the City's branding and marketing.
Communication and engagement with the business community as it relates to measures
outlined in the contract will be done through the City's website, which is managed by
the Department of Economic Vitality. Promotion of the measures outlined in the
contract will be conducted through the City's social media channels. All performance
measures and reports will be updated on a monthly basis via the City's web site by the
Department of Economic Vitality.
2. Communications from the Fayetteville Chamber of Commerce related to economic
development initiatives within the scope of this contract, major decisions,
announcements, and/or development matters, and public -facing activities should be
coordinated with the Mayor's office and the Department of Economic Vitality. This
includes statements at City Council meetings, Agenda Sessions, public presentations,
press conferences, new business announcements, etc.
Eight: Reports and Presentations
1. Reporting results and milestones will be done as deliverables are met in the
implementation of the Fayetteville First Economic Development Strategic Plan and will
be formatted to fit within the City's Economic Development branding on the city web
site. The City's internal Economic Development team will meet regularly with the
Chamber of Commerce (at a minimum on a monthly basis) to discuss the status of
deliverables. The Mayor and/or City Council may request periodic updates and public
engagement for citizens to be kept informed of the city's economic development goals.
The Fayetteville Chamber of Commerce will be expected to attend quarterly
"collaboration meetings" with the City of Fayetteville and Entrepreneurship and
Economic Development Consulting Services Contract
Page 10 of 11
Innovation contractor. The Fayetteville Chamber of Commerce will attend weekly
conference calls with the Director of Economic Vitality.
2. The Chamber of Commerce shall provide written reports and prepare a brief
presentation to the Mayor and City Council on at least a bi-annual basis. Reports and
presentations should outline the tasks accomplished, outcomes achieved and include
statistics for each performance measure outlined herein. Bi -annual presentations to the
Mayor and City Council shall only include items pertaining to the scope of the contract
and the delivery of the items outlined in Exhibit A. Bi -annual presentations will be held
in June and December of each year.
3. A schedule for completion of outlined performance measures and a monthly status
report shall be submitted for each month of the contract and include only items
outlined in the scope of the contract and the delivery of the items outlined in Exhibit A,
delivered during regular monthly meetings with the City's Director of Economic Vitality.
Economic Development Consulting Services Contract
Page 11 of 11
113 West Mountain
Street Fayetteville, AR
72701
(479) 575-8323
Resolution: 185-16
File Number: 2016-0405
FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT CONSULTING
SERVICES:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT CONSULTING
SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND EXPANSION IN
THE AMOUNT OF $360,000.00, AND TO APPROVE A BUDGET ADJUSTMENT.
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection
committee to provide economic development consulting services to the City of Fayetteville in the areas of
business recruitment, retention, and expansion in the amount of $45,000.00 per quarter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 : That the City Council of the City of Fayetteville, Arkansas hereby approves the attached two
(2) year contract with the Fayetteville Chamber of Commerce to provide economic development
consulting services to the City of Fayetteville in the areas of business recruitment, retention, and
expansion in the amount of $360,000.00.
Seetinn_._?.: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution. A1111 I,
PASSED and APPROVED on 10/4/2016
Approved:
Li('i ld J rdaii, Ma
f Page 1
i�w•G,�Y Or •'�'��
FVfL11:
Attest: r r h •�'��
. I • q� c�P � Z�.
Yp•. kAO
Sondra E. Smith, City Clerk Treasurer
Printed on 1015116
City of Fayetteville, Arkansas 113 West Mmintein Street
Fayetteville, AR 72701
_ -.' , (479) 575-8323
Text File
File Number: 2016-0405
Agenda Date: 10/4/2016 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 8.
FAYETTEVILLE CHAMBER OF COMMERCE ECONOMIC DEVELOPMENT
CONSULTING SERVICES:
A RESOLUTION TO APPROVE A TWO (2) YEAR CONTRACT WITH THE FAYETTEVILLE
CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT CONSULTING
SERVICES IN THE AREAS OF BUSINESS RECRUITMENT, RETENTION, AND EXPANSION IN
THE AMOUNT OF $360,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, the Fayetteville Chamber of Commerce was competitively selected by a City selection
committee to provide economic development Consulting services to the City of Fayetteville in the areas
of business recruitment, retention, and expansion in the amount of $45,000.00 per quarter.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
ection 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached two
(2) year contract with the Fayetteville Chamber of Commerce to provide economic development
consulting services to the City of Fayetteville in the areas of business recruitment, retention, and
expansion in the amount of $360,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page i Printed on 101512018
Jeremy Pate
Submitted By
City of Fayetteville Staff Review Form
2016-0405
legistar File ID
10/4/2016
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/12/2016 Development Services /
Development Services Department
Submitted Date Division / Department
Action Recommendation:
A resolution to approve a.contract with the Fayetteville Chamber of Commerce for Economic Development
Services - Business Recruitment, Retention and Expansion, and approving a budget adjustment
Budget Impact:
1010.050.0500-5315.00
Account Number
Project Number
Budgeted Item? No Current Budget
Funds Obligated
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Previous Ordinance or Resolution #
Original Contract Number:
Comments:
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
General Fund
Fund
Contract Services
Project Title
Approval Date:
360,000.00
360,000.00
CITY OF
FayP�T1.
A—lc
RKANSAS
MEETING OF OCTOBER 04, 2016
TO: Mayor Lioneld Jordan
Fayetteville City Council
THRU: Don Marr, Chief of Staff
CITY COUNCIL AGENDA MEMO
FROM: Jeremy Pate, Development Services Director
DATE: September 12, 2016
SUBJECT: RFP 16-05 Economic Development Contract for Services —
Business Recruitment, Retention and Expansion
RECOMMENDATION:
Staff recommends the selection of and a two-year contract with the Fayetteville Chamber of
Commerce to provide economic development consulting services related to Business
Recruitment, Retention and Expansion.
BACKGROUND:
In May of this year, the Council unanimously, adopted Fayetteville First, the City's newly updated
Economic Development Strategic Plan. This plan engaged over 1600 citizens and businesses to
structure the City's economic future. Fayetteville First gives policy direction for the City to achieve
its stated goals, along with an implementation plan as a roadmap. The Implementation Plan is a
fluid, dynamic document placing more tangibles timeframes and action items to be accomplished
over the next five years. Establishing the economic delivery service model was identified as one
of our first steps, and staff is following the adopted strategy of a three -pronged approach: 1)
Contract Business Recruitment, Retention and Expansion Services, 2) Contract Entrepreneurship
and Innovation Services and 3) Create an internal Economic Development program to provide a
city contact and to lead efforts in coordinating all efforts related to recruiting, retaining and
supporting business, industry, and startup efforts in the City.
The City issued RFP 16-05 on July 06 and received proposals on July 29. After interviewing the
selected candidate, the selection committee (including Council Member Adella Gray)
recommended entering into negotiations with the Fayetteville Chamber of Commerce to provide
the requested services.
DISCUSSION:
A critical component of Fayetteville's economic development future was confirmed with the
Fayetteville First Strategic Plan, that we must have a robust retention and expansion program
focused on legacy industry, regional headquarters and startups; that in the retail sector, gaps
exists in Fayetteville that need to be inventoried, analyzed and for which a focused strategy
developed; that workforce training and education remains a high priority and need for the City and
Mailing Address:
113 W. Mountain Street www.fayetteville.-ar.gov
Fayetteville, AR 72701
region; and that future development opportunities should create an environment that attracts the
new millennial workforce and business owner, given the diversity of the workforce today.
Given these tasks, the Chamber of Commerce brings a wealth of experience and relationships in
the City and region, having performed the City's economic development services since 2009 and
having conducted business in Fayetteville for over 127 years. This new contract continues some
of those same functions, while focusing efforts identified in Fayetteville First. The City continues
to have a need for a point of contact with AEDC; maintaining a database of property, data and
building availability for targeted business sectors; a proven method of using survey instruments
and interviews to gauge the needs and hurdles for legacy industries, businesses that are
headquartered here, and startup/entrepreneurial companies that have growth, location or other
challenges; and a coordinated central point for workforce and training needs for all business
sectors. In addition, we have asked the Chamber to focus efforts more into identifying gaps that
need attention, supporting programs and initiatives that improve the outstanding lifestyle quality,
and fostering development opportunities consistent with the City's adopted goals and policies.
BUDGET/STAFF IMPACT:
The proposed contract is for a two-year period, with an option to renew (with City Council
approval) for three additional two-year periods. The terms of the contract are included, and the
amount of the contract is $180,000 per year. Staff proposes a budget adjustment to cover the
contract term of two years from the use of Fund Balance.
Attachments:
Proposed Contract and Attachments
Budget Adjustment
CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS, the City of Fayetteville, Arkansas wishes to contract for Economic Development
Consulting Services, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce wishes to provide certain
Economic Development Consulting Services to the City of Fayetteville, Arkansas, and;
WHEREAS, the Fayetteville, Arkansas Chamber of Commerce has been selected to perform
Economic Development Consulting Services for the City of Fayetteville utilizing the competitive
Request for Proposal selection process (via RFP 16-05, Economic Development Consulting
Services — Business Retention and Expansion), and;
WHEREAS, the City Council of Fayetteville, Arkansas has approved a contract for Economic
Development Consulting Services with the Fayetteville, Arkansas Chamber of Commerce,
NOW THEREFORE:
In consideration of the mutual promises contained in this Agreement and other good and
valuable consideration,
I. Agreement is made this—Ailday of , 2016 by and between the City of
Fayetteville, Arkansas located at 113 W. Mountain, Fayetteville, Arkansas 72701 and the
Fayetteville, Arkansas Chamber of Commerce located at 21 West Mountain Street, Suite
300, Fayetteville, Arkansas 72701. Term: This Agreement shall be for a two year period,
for a term ending September 30, 2018. This contract may be canceled by either party
with thirty days written notice.
2. Renewals_ This agreement may only be renewed by approval of the City Council and
with mutual agreement of the Chamber of Commerce. The City may exercise an option
to renew the contract for three (3) additional two (2) year terms with approval of both
parties.
3. Attachments: The Contract documents which comprise the contract between the City
of Fayetteville and the Fayetteville Chamber of Commerce consist of this Contract and
the following documents attached hereto, and made a part hereof:
Economic Development Consulting Services Contract
Page 1 of 4
a.) Exhibit A - Schedule Detail for Deliverables and Performance Measures
* The City of Fayetteville shall coordinate with the Fayetteville Chamber of Commerce
for modifications to this schedule. Any modifications to Exhibit A shall not reduce the
quality or quantity, of the services to be provided pursuant to this contract, as
determined by the Mayor or his/her designee. Any modifications shall be agreed upon
by both the City and Fayetteville Chamber of Commerce, however, any changes
affecting price shall have prior approval by the Fayetteville City Council. In the event
Exhibit A is revised and price is not modified, such revised document shall be provided
to the City Council at the next regularly scheduled update.
4. Services to be Provided_ During the terms of this Agreement, the
Fayetteville Chamber of Commerce shall:
Serve as the first point of contact as the City's contractor for Business Retention and
Expansion: services for economic development as defined in the Fayetteville First
Economic Development Strategic Plan and maintain good relations with the
Arkansas Economic Development Commission and other economic development
partners locally, nationally and internationally;
■ Maintain clear and open communication with the City on all economic development
services and activities provided under the scope of this contract; and clearly
articulate when communicating on behalf of the Chamber of Commerce versus City -
contracted initiatives to create clear accountability;
a Provide all deliverables and performance measures outlined in the attached Exhibit
A
5. Fees and Expenses: The City of Fayetteville agrees the consulting fee shall be paid
upon invoice as follows:
Consultation Services shall be invoiced for each quarter in the amount of $45,000 per
quarter. Total fees for consultation services shall not exceed $360,000, from the date of
contract. The Fayetteville Chamber of Commerce shall track, log and report hours and
expenses directly related to this Agreement along with invoice for payment for each
month. Invoices shall be itemized.
6. Notices: Any notice required to be given under this Agreement to either party to the
other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery,
fax (receipt confirmed), or overnight courier.
7. Applicable taw: This Agreement shall be governed by and construed in accord with the
laws of the State of Arkansas.
8. Entire Agreement: This Agreement sets forth the entire agreement and
understanding between the parties on the subject matter of this Agreement. Neither
party shall be bound by any conditions, definitions, representations or warranties with
Economic Development Consulting Services Contract
Page 2 of 4
respect to the subject matter of this Agreement other than those as expressly provided
herein.
Amendments and_Wavers: Changes, modifications, or amendments in cost or fees to
this contract, shall not be allowed without a prior formal contract amendment approved
by the Mayor and the City Council in advance of the change in cost or fees. No
modification of this Agreement shall be binding unless made in writing and executed by
both parties. No waiver by either party or any breach or obligation of the other party
under this Agreement shall constitute a waiver of any other prior or subsequent breach
or obligation.
10. Performance Measures: The Fayetteville Chamber of Commerce shall provide the
deliverables as outlined in the attached Exhibit A, which serves to implement the
adopted Fayetteville First Economic Development Strategic Plan. Performance measures
are included for each item and will be used to evaluate the work performed throughout
the entire term of the contract.
11. Contract Administration: The Mayor or his/her Designated Representative shall be
the Contract Administrator for this contract. The Fayetteville Chamber of Commerce
President and CEO or his/her Designated Representative shall be the primary contact for
all matters pertaining to thi's contract. While it is understood that many facts pertaining
to projects must be held in the strictest confidence, the Fayetteville Chamber of
Commerce President and CEO will insure that the Mayor is kept abreast of details and
progress made pertaining to Economic Development prospects considering development
in Fayetteville to the greatest extent possible.
12. Freedom of Information Act: City contracts and documents prepared while
performing city contractual work are subject to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is. presented to the City of Fayetteville, the
Fayetteville Chamber of Commerce will do everything possible to provide the
documents In a prompt and: timely manner as prescribed in the Arkansas Freedom of
Information Act (A.C.A. §25-19-101 et, seq.), exempting those records that, "if disclosed
would give advantage to competitors or bidders," as described in Section (b)(9)(A) Only
legally authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance.
Economic Development Consulting Services Contract
Page 3 of 4
IN WITNESS WHEREOF, the parties have executed this Agreement.
Fayetteville Chamber f Commerce
By: Date:
J. StOeh Clark, Are Ident and CEO
Witness:
The City of
Attest:
— L014� C5- zt_y�- /' -_
Sondra E. Smith, City Clerk/Treasurer
Economic Development Consulting Services Contract
Page 4 of 4
Date:
Data: 10 " — "
Date: 167-7d 2 a1
: FAYETTEVILLE
TON
111111110.
Exhibit "A"
Contract for Economic Development Services -
Business Retention and Expansion
Schedule of Deliverables and: Performance Measures
As outlined herein, the Chamber of Commerce shall provide the following services, more
generally referred to as Business Retention and Expansion or BR&E services:
One. Create a robust retention and expansion program for the business community, with
a more focused strategy for the target sectors of legacy industry, regional
headquarters and startup/entrepreneurial businesses;
Two. Determine property availability, data and building needs for targeted business
sectors;
Three. Develop a focused retail development strategy based on a thorough inventory and
analysis of the city's existing retail base and gaps;
Four. Coordinate with NWA Council and others to ensure workforce and training needs
can be met, with a thorough understanding of existing and future industry and
targeted sector needs; coordinate with area educational providers and business
sectors to ensure appropriate skilled trade programs and training are available;
Five. Support programs and initiatives that improve the outstanding lifestyle quality in
Fayetteville. Promote, foster, and seek development opportunities that help create
an environment and amenities. that attract the new millennial worker and/or
business owners.
Six. Collaborate with the City for communication with the public
Seven. Report Outcomes
Dne: Create a robust business retention and expansion (BR&Ej program
1. At a minimum the following deliverables shall be included for each of the action items
identified in the BR&E program:
a. Goals for the number of businesses to be visited each year within the identified
business sectors, coordinating closely with the Northwest Arkansas Council so as
to not duplicate regional economic development services and business visits
related to employer retention and expansion, workforce development and
education efforts. The city expects at least 100 businesses to be visited through
the contract period, based on employment numbers, sales impact, relationship
to target sectors, or other criteria.
b. The development of a survey or questionnaire to be used during interviews with
existing businesses with results tabulated in a regularly updated and shared
reporting document
c. The development of a process for addressing any business needs or challenges
that were identified during the visit and survey;
d. Use of a shared spreadsheet for timely tracking of visits, employer input,
business challenges or needs, and other data identified as needed for tracking
purposes;
e. A summary report of the accomplishments of the program that year, including
the information above, as well as the number of new expansion projects, jobs
created or saved, average wages (when disclosed) and investment related to the
program(s);
f. Demonstrate efforts to acquire and track the following:
I. An increased number of businesses established in the city over time;
ii. An increase in annual sales from businesses located in the city over time;
W. An increase In the percentage of residents employed over time;
iv. A decrease in the unemployment rate of residents over time; and
v. Various business sector employee wages, and how they increase or
decrease as jobs are gained/lost.
2. Legacy Industry: Develop and maintain an up-to-date directory of legacy industries
(including but not limited to manufacturers) within the City. Develop a BR&E program
with questions and data designed to meet this business sector's needs, exploring
questions related to facility retention and expansion, new equipment investment,
workforce attraction and training, and physical infrastructure needs such as rail,
broadband, transportation or utilities.
3. Regional Headquarters: Develop and maintain an up-to-date directory of businesses
headquartered in Fayetteville, whether they maintain a home office or a regional
headquarters within the City. Develop a questionnaire to explore the corporate services
sector, including healthcare, to develop good working relationships with local
management teams and to Identify and establish relationships with parent
headquarters outside of Fayetteville when deemed valuable.
4. Start-up/Entrepreneurial Businesses: Develop a BR&E program for interviewing and
gathering data for the start-up/entrepreneurial business sector. Customize questions tc
understand how the City can best support the creation and sustaining of start=up
companies created in Fayetteville, coordinating closely with other City -initiated
entrepreneurial efforts. Support the advertising of appropriate seminars or training for
Fayetteville or NWA in coordination with other City -initiated entrepreneurial efforts.
Two: Assess and meet-pror2erty, buildin and data needs of tar eted business sectors
Fayetteville First identifies five targeted business sectors: Corporate Services, Entrepreneurs
and Innovators, Legacy Manufactures, Retail and Specialized Technologies. Each of these target
sectors will have varying needs, and some will have similarities.
1. Determine available properties. Create a comprehensive inventory of all sites and
buildings that are available for potential development and ensure that the AEDC sites
and buildings database are kept updated accordingly.
2. Assess site and building needs of targeted business sectors. Assess the potential site,
building, and data needs of each of the targeted sectors, determine the need to identify
additional sites and encourage the development of appropriate property in the future.
Consideration must be given to match a company's requirements to the types of service
available, which shall be assessed using measurable criteria through the BR&E surveys.
Three: Develop a focused retail devela meet strate
1. Conduct a thorough inventory and analysis of Fayetteville's existing retail base and gaps.
Working with the Northwest Arkansas Council and/or others, identify and inventory the
existing retail base and gaps in the city.
2. Examine local and regional demographic and retail trends. Demonstrate a clear
understanding of the demographics of the city and region (to include Fort Smith as well
as Northwest Arkansas), evaluating typical factors considered by the retail sector in its
location decisions, which often include population, population growth, educational
attainment and income. A retail infographic deliverable, coordinated with the City's
Communications and Marketing team, shall reflect the results of this analysis and be
used to market Fayetteville and the region to potential retailers and retail developers,
with the goal of filling identified gaps.
Identify potential commercial properties. Identify potential commercial properties, large
to small, to be mapped and marketed to potential retailers and retail developers, where
appropriate as identified through the retail analysis. Potential redevelopment sites that
may be appropriate for retail shall also be identified and catalogued, particularly in
targeted redevelopment areas identified by the City.
4. Identify potential retail targets. Based on the outcome of the retail base and gap
analysis, as well as the commercial property inventory, identify potential specialty
retailers to focus marketing efforts.
5. Attend the designated International Council of Shopping Centers (ICSC) national and/or
Regional conventions and participate with the City of Fayetteville representatives and
regional economic development efforts at the National and Regional ICSC Show.
Coordinate with the Mayor's designated staff to determine who should attend the ICSC
convention or an applicable regional event, arrange for interviews, and coordinate with
the City's Marketing and Communications team to provide marketing or information
materials.
Four. Ensure Workforce and Trai n ing needs can be met
1. Understand existing industry and targeted business sector needs. Review and participate
in workforce analysis studies conducting for the region to gain an understanding of the
workforce availability related to the occupations required of the targeted business
sectors, potentially partnering with the NWA Council on this initiative.
2. Research and conduct a survey of regional higher educational institutions. Develop an
understanding of enrollment, degrees offered and graduates of regional institutions of
higher education that may serve Fayetteville.
3. Convene regional educational leadership. Coordinate with the Northwest Arkansas
Council to participate in discussions with local institutions of higher education, public
school career and technical education program leaders, as well as local industry and
targeted sectors, and determine whether the workforce and training needs of the
identified target markets can be met. Work with these institutions to expand skilled
trade programs and training, and determine possible new program development in the
future to meet the needs of the targeted business sectors and existing business and
industry. Once established, create and measure performance standards to fill gaps in
the workforce and training needed.
Five_ Sup op rt initiatives and prgrams that continue to improve the outstanding lifestyle
quality_n Fayetteville
1. Explore redevelopment opportunities. During the stakeholder engagement process,
many mentioned that they would like to see redevelopment along 71B (College Avenue
and South School Avenue). In line with the CityPlan 2030 goals to prioritize infill over
sprawl, to accommodate growth, and to bring more people to live, shop and play along
Fayetteville's original Main Street, redevelopment of 71B is important for the city and
should include improvement in walkability, new retail, residential and business
development. Initiate a process to create immediate, short- and long-term priorities to
explore and encourage redevelopment opportunities along 7113, as well as other areas
of the city that should be identified as priorities for redevelopment.
2. Attract and retain the workforce of today and tomorrow. With the presence of the U of
A and the lifestyle quality the city offers, Fayetteville should be a prime location for the
millennial population, as well as the future Generatlon Z, and attracting and retaining
that population must be a focus related to talent. Maintaining and enhancing an
authentic culture for its residents and student population to remain in the city requires
coordination in many of the identified focus areas, Walkable neighborhoods with
commercial areas, including urban mixed-use developments, diversity, transportation
alternatives and amenities like arts, culture and restaurant choices appear in numerous
studies identifying where mlllennials want to be. Care for the environment and the
desire to live in communities that practice sustainable development are also prevalent.
The Chamber of Commerce will collaborate with and support the City and other City -led
entrepreneurial efforts in the creation of a millennial advisory panel that can
recommend policies, education and development practices that provide the best quality
of life amenities and environment for this diverse population,
3. Promote, foster, and seek development opportunities that help create an environment
and amenities that attract the new millennial worker and/or business owners. Work
with the development community and City to explore initiatives meeting these stated
goals.
Six: Collaborate_ with the City for; Communication with the Public
1. The City's Economic Development web site will be used to communicate the
implementation of the Fayetteville First plan, using the City's branding and marketing.
All communication and engagement with the business community via surveys and
questionnaires will be done from a link within the City's Economic Development web
site pages and will be promoted on the City's social media channels via coordination
with the City's Communications and Marketing Team. All performance measures and
reports will be updated on a regular basis via the City's web site. The Chamber of
Commerce will work with the City's Communications and Marketing Team to ensure
that the deliverables from this contract remain up to date on the City's Economic
Development web site. Responses to requests for information and updates shall be
timely and within reason.
2. Communications from the Chamber of Commerce related to economic development
initiatives within the scope of this contract, major decisions and/or development
matters, and public -facing activities should be coordinated with the Mayor's office or his
assigned staff. This includes statements at City Council meetings, Agenda Sessions,
public presentations, press conferences, etc.
Seven: Reports and Presentations
1. Reporting results and milestones will be done as deliverables are met in the
implementation of the Fayetteville First Economic Development Strategic Plan and will
be formatted to fit within the City's Economic Development branding on the city web
site. The City's internal Economic Development team will meet regularly with the
Chamber of Commerce (ata minimum on a monthly basis) to discuss the status of
deliverables. The Mayor and/or City Council may request periodic updates and public
engagement for citizens to be kept informed of the city's economic development goals.
2. The Chamber of Commerce shall provide written reports and prepare a brief
presentation to the Mayor and City Council on at least a bi-anhual basis. Reports and
presentations should outline the tasks accomplished, outcomes achieved and include
statistics for each performance measure outlined herein.
3. A schedule for completion of outlined performance measures and a monthly status
report shall be submitted for each month of the contract, delivered during regular
monthly meetings with the City's Internal team.
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
DEVELOPMENT SERVICES (620)
/Org2
2016
Requestor: Jeremy Pate
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
$360,000 is requested in the Economic Development Services account. These funds will be used for a 2 -year contract,
billed quarterly at a rate of $15,000, with the Fayetteville Chamber of Commerce. The funds are being requested from
the Use of Fund Balance.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
10/4/2016
2016-0405
$ar2rarw Fea
9/12/2016 4:05 PM
Budget Director
TYPE:
DESCRIPTION:
GLDATE:
POSTED:
Date
TOTAL 360,000 360,000 x.20160722
Increase / Decrease) Pyr:, I. Surd?
Account Number Expense Revenue Project Sub AT Account Name
1010.050.0500-5315.00 360,000 - EX Contract Services
1010.001.0001-4999.99 - 360,000 RE Use Fund Balance - Current
18 5-1 �
FAYETTEVILLE CHAMBER OF COMMERCE
City of Fayetteville Staff Review Form
2017-0764
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Devin Howland 12/18/2017 ECONOMIC DEVELOPMENT (050)
Submitted By Submitted Date Division / Department
Action Recommendation:
MAYOR JORDAN'S SIGNATURE IS NEED ON THE CONTRACT UPDATE FOR THE FAYETTEVILLE CHAMBER OF
COMMERCE.
Budget Impact:
Account Number. Fund
Project Number Project Title
Budgeted Item? No Current Budget $
Funds Obligated $ -
Current Balance $
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget $
Previous Ordinance or Resolution # 185-16 v20140710
Original Contract Number: Approval Date:' {�-
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
THRU: Don Marr, Chief of Staff
FROM: Devin Howland, Director of Economic Vitality
DATE: December 18, 2017
SUBJECT: Fayetteville Chamber of Commerce Contract Update
STA PP ME M-0
RECOMMENDATION:
Mayor Jordan's signature is needed on the amendment to the contract for economic
development consulting services between the City of Fayetteville and the Fayetteville Chamber
of Commerce.
DISCUSSION:
The Department of Economic Vitality met with the Fayetteville Chamber of Commerce to
discuss several revisions to the contract which would assist in fostering increased collaboration
between the City and the Fayetteville Chamber of Commerce. The amendment revises the
performance measures of the contract to align with the Department of Economic Vitality's
performance measures set forth in the 2018 budget. The amendment also adds weekly
conference calls between the City and the Fayetteville Chamber of Commerce, as well as an
additional quarterly collaboration meeting between the City and all other economic development
consulting partners.
Attachments:
Amendment No. 1 TO THE CONTRACT FOR ECONOMIC DEVELOPMENT CONSULTING
SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE FAYETTEVILLE
CHAMBER OF COMMERCE.
Exhibit A: Revised Schedule of Deliverables and Performance Measures
Mailing Address:
113 W. Mountain Street www.fayettevIlie-ar.gov
Fayetteville, AR 72701
AMENDMENT NO. 1 TO THE CONTRACT FOR
ECONOMIC DEVELOPMENT CONSULTING SERVICES
BETWEEN
THE CITY OF FAYETTEVILLE, ARKANSAS
AND
THE FAYETTEVILLE CHAMBER OF COMMERCE
WHEREAS, on October 4, 2016, the City of Fayetteville, Arkansas ("City") and the Fayetteville
Chamber of Commerce ("Chamber") entered into a contract for Economic Development
Consulting Services (the "Contract') to be provided through September 30, 2018, and;
WHEREAS, the parties desire to amend this agreement as set forth below.
NOW, THEREFORE, BE IT KNOWN TO ALL:
That the City and the Chamber, on this d day of ❑ 2017, hereby agree:
A. That the Schedule of Deliverables and Performance Measures referenced in Section
3(a) and the third bulleted paragraph of Section 4 of the original Contract shall be replaced by the
Revised Schedule of Deliverables and Performance Measures attached to this Amendment as
"Exhibit A" and incorporated herein.
B. The parties agree and understand that this Amendment is supplemental to their
Contract for Economic Development Consulting Services dated October 4, 2016, and that it does
not alter, amend or abridge any of the rights, obligations, or duties of the parties not expressly
addressed herein.
IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by
their authorized representative effective the date set forth herein above.
FAYETTEVIL
LO -2
J. S
ER OF COMMERCE
President and CEO
Date: 1,21
Witness:Date: 3 !�N
ATTEST:
Y',� & J4,&
Sondra E. Smith, CClerk-Treasurer
%%111911rr11I,,
1 T R���,rrrfr
op
r
�-
'.y
frrrry�� G TO
!!lrlllhllll
Date: %)_ " 2�-,�lJ/7
Date: 1,2 _2111 -.2dl
Exhibit "A"
Contract for Economic Development Services -
Business Retention and Expansion
REVISED Schedule of Deliverables and Performance Measures
As outlined herein, the Chamber of Commerce shall provide the following services, more
generally referred to as Business Retention and Expansion or BR&E services:
One. Create a robust retention and expansion program for the business community, with
a more focused strategy for the target sectors of legacy industry, regional
headquarters and startup/entrepreneurial businesses;
Two. Determine property availability, data and building needs for targeted business
sectors;
Three. Develop a focused retail development strategy based on a thorough inventory and
analysis of the city's existing retail base and gaps;
Four. Coordinate with NWA Council and others to ensure workforce and training needs
can be met, with a thorough understanding of existing and future industry and
targeted sector needs; coordinate with area educational providers and business
sectors to ensure appropriate skilled trade programs and training are available;
Five. Support programs and initiatives that improve the outstanding lifestyle quality in
Fayetteville. Promote, foster, and seek development opportunities that help create
an environment and amenities that attract the new millennial worker and/or
business owners.
Six. Collaborate with the City for communication with the public
Seven. Report Outcomes
One: Create a robust business retention and expansion LBR&Ej program
1. At a minimum the following deliverables shall be included for each of the action items
identified in the BR&E program:
a. Goals for the number of businesses to be visited each year within the identified
business sectors, coordinating closely with the Northwest Arkansas Council so as
to not duplicate regional economic development services and business visits
related to employer retention and expansion, workforce development and
education efforts. The city expects at least 100 businesses to be visited annually
through the contract period, based on employment numbers, sales impact,
relationship to target sectors, or other criteria. Annually,
b. The development of a survey or question naireto be used during interviews with
existing businesses with results tabulated in a regularly updated and shared
reporting document
c. The development of a process for addressing any business needs or challenges
that were identified during the visit and survey;
d. Use of a shared spreadsheet for timely tracking of visits, employer input,
business challenges or needs, and other data identified as needed for tracking
purposes;
e. A summary report of the accomplishments of the program that year, including
the information above, as well as the number of new expansion projects, jobs
created or saved, average wages (when disclosed) and investment related to the
program(s);
f. Demonstrate efforts to acquire and track the following:
I. An increased number of net new businesses established in the city over
time;
ii. An increase in annual sales from businesses located in the city over time;
iii. An increase in the percentage of residents employed over time;
iv. An increase in the number of net new jobs overtime;
v. A decrease in the unemployment rate of residents over time;
vi. Various business sector employee wages, and how they increase or
decrease as jobs are gained/lost.
vii. An increase in the number of inquiries from prospective companies over
time; and
viii. An increase in net new retail and accommodation establishments over
time.
2. Legacy Industry: Develop and maintain an up-to-date directory of legacy industries
(including but not limited to manufacturers) within the City. Develop a BR&E program
with questions and data designed to meet this business sector's needs, exploring
questions related to facility retention and expansion, new equipment investment,
workforce attraction and training, and physical infrastructure needs such as rail,
broadband, transportation or utilities.
3. Regional Headquarters: Develop and maintain an up-to-date directory of businesses
headquartered in Fayetteville, whether they maintain a home office or a regional
headquarters within the City. Develop a questionnaire to explore the corporate services
sector, including healthcare, to develop good working relationships with local
management teams and to identify and establish relationships with parent
headquarters outside of Fayetteville when deemed valuable.
4. Start-up/Entrepreneurial Businesses: Work in partnership with the City's
Entrepreneurship and Innovation contractor to develop a BR&E program for
interviewing and gathering data for the start-up/entrepreneurial business sector.
Customize questions to understand how the City can best support the creation and
sustaining of start-up companies created in Fayetteville, coordinating closely with other
City-iriitiated entrepreneurial efforts. Support the advertising of appropriate seminars
or training for Fayetteville or NWA in coordination with other City -initiated
entrepreneurial efforts.
Two: Assess and meek property, building and data needs of tarizeted business sectors
Fayetteville First identifies five targeted business sectors: Corporate Services, Entrepreneurs
and Innovators, Legacy Manufactures, Retail and Specialized Technologies. Each of these target
sectors will have varying needs, and some will have similarities.
1. Determine available properties. Create a comprehensive inventory of all sites and
buildings that are available for potential development and ensure that the AEDC sites
and buildings database are kept updated accordingly.
2. Assess site and building needs of targeted business sectors. Assess the potential site,
building, and data needs of each of the targeted sectors, determine the need to identify
additional sites and encourage the development of appropriate property in the future.
Consideration must be given to match a company's requirements to the types of service
available, which shall be assessed using measurable criteria through the BR&E surveys.
Three: Develop a focused retail development strategy -
1. Conduct a thorough inventory and analysis of Fayetteville's existing retail base and gaps.
Working with the Northwest Arkansas Council and/or others, identify and inventory the
existing retail base and gaps in the city.
2. Examine local and regional demographic and retail trends. Demonstrate a clear
understanding of the demographics of the city and region (to include Fort Smith as well
as Northwest Arkansas), evaluating typical factors considered by the retail sector in its
location decisions, which often include population, population growth, educational
attainment and income. A retail infographic deliverable, coordinated with the City's
Communications and Marketing team, shall reflect the results of this analysis and be
used to market Fayetteville and the region to potential retailers and retail developers,
with the goal of filling identified gaps.
3. Identify potential commercial properties. Identify potential commercial properties, large
to small, to be mapped and marketed to potential retailers and retail developers, where
appropriate as identified through the retail analysis. Potential redevelopment sites that
may be appropriate for retail shall also be identified and catalogued, particularly in
targeted redevelopment areas identified by the City.
4. Identify potential retail targets. Based on the outcome of the retail base and gap
analysis, as well as the commercial property inventory, identify potential specialty
retailers to focus marketing efforts.
5. Attend the designated International Council of Shopping Centers (ICSC) national and/or
Regional conventions and participate with the City of Fayetteville representatives and
regional economic development efforts at the National and Regional ICSC Show.
Coordinate with the Mayor's designated staff to determine who should attend the ICSC
convention or an applicable regional event, arrange for interviews, and coordinate with
the City's Marketing and Communications team to provide marketing or information
materials.
Four: Ensure Workforce and Training needs can be met
1. Understand existing industry and targeted business sector needs. Review and participate
in workforce analysis studies conducting for the region to gain an understanding of the
workforce availability related to the occupations required of the targeted business
sectors, potentially partnering with the NWA Council on this initiative.
2. Research and conduct a survey of regional higher educational institutions. Develop an
understanding of enrollment, degrees offered and graduates of regional institutions of
higher education that may serve Fayetteville.
3. Convene regional educational leadership. Coordinate with the Northwest Arkansas
Council to participate in discussions with local institutions of higher education, public
school career and technical education program leaders, as well as local industry and
targeted sectors, and determine whether the workforce and training needs of the
identified target markets can be met. Work with these institutions to expand skilled
trade programs and training, and determine possible new program development in the
future to meet the needs of the targeted business sectors and existing business and
industry. Once established, create and measure performance standards to fill gaps in
the workforce and training needed.
Five: Support initiatives and programs that continue to improve the outstanding lifestyle
quality in_Fa)t_e_tteyille
1. Explore redevelopment opportunities. During the stakeholder engagement process,
many mentioned that they would like to see redevelopment along 71B (College Avenue
and South School Avenue). In line with the CityPlan 2030 goals to prioritize infill over
sprawl, to accommodate growth, and to bring more people to live, shop and play along
Fayetteville's original Main Street, redevelopment of 71B is important for the city and
should include improvement in walkability, new retail, residential and business
development. Initiate a process to create immediate, short- and long-term priorities to
explore and encourage redevelopment opportunities along 716, as well as other areas
of the city that should be identified as priorities for redevelopment.
2. Attract and retain the workforce of today and tomorrow. With the presence of the U of
A and the lifestyle quality the city offers, Fayetteville should be a prime location for the
millennial population, as well as the future Generation Z, and attracting and retaining
that population must be a focus related to talent. Maintaining and enhancing an
authentic culture for its residents and student population to remain in the city requires
coordination in many of the identified focus areas. Walkable neighborhoods with
commercial areas, including urban mixed-use developments, diversity, transportation
alternatives and amenities like arts, culture and restaurant choices appear in numerous
studies identifying where millennials want to be. Care for the environment and the
desire to live in communities that practice sustainable development are also prevalent.
The Chamber of Commerce will collaborate with and support the City and other City -led
entrepreneurial efforts in the creation of a millennial advisory panel that can
recommend policies, education and development practices that provide the best quality
of life amenities and environment for this diverse. population.
3. Promote, foster, and seek development opportunities that help create an environment
and amenities that attract the new millennial worker and/or business owners. Work
with the development community and City to explore initiatives meeting these stated
goals.
Six: Collaborate with the City for Communication with the Public
1. The City's Economic Development web site will be used to communicate the
implementation of the Fayetteville First plan, using the City's branding and marketing.
All communication and engagement with the business community via surveys and
questionnaires will be done from a link within the City's Economic Development web
site pages and will be promoted on the City's social media channels via coordination
with the City's Communications and Marketing Team. All performance measures and
reports will be updated on a regular basis via the City's web site. The Chamber of
Commerce will work with the City's Communications and Marketing Team to ensure
that the deliverables from this contract remain up to date on the City's Economic
Development web site. Responses to requests for information and updates shall be
timely and within reason.
2. Communications from the Chamber of Commerce related to economic development
initiatives within the scope of this contract, major decisions and/or development
matters, and public -facing activities should be coordinated with the Mayor's office or his
assigned staff. This includes statements at City Council meetings, Agenda Sessions,
public presentations, press conferences, etc.
Seven: Reports and Presentations
1. Reporting results and milestones will be done as deliverables are met in the
implementation of the Fayetteville First Economic Development Strategic Plan and will
be formatted to fit within the City's Economic Development branding on the city web
site. The City's internal Economic Development team will meet regularly with the
Chamber of Commerce (at a minimum on a monthly basis) to discuss the status of
deliverables. The Mayor and/or City Council may request periodic updates and public
engagement for citizens to be kept informed of the city's economic development goals.
The Fayetteville Chamber of Commerce will be expected to attend quarterly
"collaboration meetings" with the City of Fayetteville and Entrepreneurship and
Innovation contractor. The Fayetteville Chamber of Commerce will attend weekly
conference calls with the Director of Economic Vitality.
2. The Chamber of Commerce shall provide written reports and prepare a brief
presentation to the Mayor and City Council on at least a bi-annual basis. Reports and
presentations should outline the tasks accomplished, outcomes achieved and include
statistics for each performance measure outlined herein.
3. A schedule for completion of outlined performance measures and a monthly status
report shall be submitted for each month of the contract, delivered during regular
monthly meetings with the City's internal team.