Loading...
HomeMy WebLinkAboutORDINANCE 6121113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6121 File Number: 2018-0647 RPA, LLC COST SHARE AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPA, LLC FOR THE INSTALLATION OF A SEWER MAIN ALONG A PORTION OF SEQUOYAH DRIVE BETWEEN REX DRIVE AND COMPANY STREET, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $80,041.67, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,004.17 WHEREAS, RPA, LLC will be developing property located at 500 and 504 North Sequoyah Drive and has requested that the City share in the cost of constructing an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 feet; and WHEREAS, the City of Fayetteville will benefit from the cost share as it will facilitate infill development and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this sewer main; and WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the sewerage system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF Page 1 Printed on 1215118 Ordinance 6121 File Number: 2018-0647 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with RPA, LLC for the installation of an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street with the estimated amount to be paid by the City of Fayetteville not to exceed $80,041.67, and further approves a project contingency in the amount of $8,004.17. PASSED and APPROVED on 12/4/2018 Attest: Sondra E. Smith, City Clerk Trg 1 DR ""Al. •G�� Y of •��'�'. r ;FAYETfEVILLE; 'I Rill I Page 2 Printed on 12/18 ,..�_ City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File -- File Number: 2018-0647 Agenda Date: 12/4/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 4 RPA, LLC COST SHARE AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPA, LLC FOR THE INSTALLATION OF A SEWER MAIN ALONG A PORTION OF SEQUOYAH DRIVE BETWEEN REX DRIVE AND COMPANY STREET, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $80,041.67, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,004.17 WHEREAS, RPA, LLC will be developing property located at 500 and 504 North Sequoyah Drive and has requested that the City share in the cost of constructing an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 feet; and WHEREAS, the City of Fayetteville will benefit from the cost share as it will facilitate infill development and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this sewer main; and WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the sewerage system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with RPA, LLC for the installation of an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street with the estimated amount to be paid by the City of Fayetteville not to exceed $80,041.67, and further approves a project contingency in the amount of $8,004.17. City of Fayetteville, Arkansas Page 1 Printed on 12/5/2018 File Number.' 2018-0647 City of Fayetteville, Arkansas Page 2 Printed on 12/5/2018 City of Fayetteville Staff Review Form 2018-0647 Legistar File ID 12/4/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/16/2018 Submitted By Submitted Date Action Recommendation: WATER SEWER (720) Division/ Department Staff recommends approval of a cost share agreement with RPA, LLC in the not -to -exceed amount of $80,041.67 for the extension of an 8 -inch sewer main on North Sequoyah Drive, and approval of a contingency in the amount of $8,004.17 for a total amount of $88,045.84. 5400.720.5700-5815.00 Account Number 04039.1 Budget Impact: Water and Sewer Fund Water/Sewer Impact Fee Cost Sharing Project Number Project Title Budgeted Item? No Current Budget $ 1,132,536.00 Funds Obligated $ 46,092.37 Current Balance $ 1,086,443.63 Does item have a cost? Yes Item Cost $ 88,045.84 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget a 998,397.79 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF _ FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 4, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: November 15, 2018 CITY COUNCIL MEMO SUBJECT: Cost Share Agreement with RPA, LLC for Sanitary Sewer Extension on North Sequoyah Drive RECOMMENDATION: Staff recommends the approval of a cost share agreement with RPA, LLC in the not -to -exceed amount of $80,041.67 for the extension of an 8 -inch sanitary sewer line on North Sequoyah Drive, and approval of a contingency in the amount of $8,004.17. BACKGROUND: Community By Design (on behalf of RPA, LLC) has requested that the City share in the cost of extending an 8 -inch sewer line along a portion of North Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 linear feet. Approximately 202 linear feet or 1/3 of the improvements are along property frontage owned by RPA LLC, and the remaining 406 linear feet is available for use. RPA LLC has received two bids and several no bids for the proposed sanitary sewer improvements. A bid from Mission Contractors of Fayetteville has been determined to be the lowest and best bid. DISCUSSION: Constructing this sewer main will allow the properties at 500 and 504 North Sequoyah Drive to obtain sewer service, which will facilitate lot splits and the development of these properties. The increase in line size from what would normally be required will allow for any future developments that may occur in this area. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Agreement Exhibit A — Map of Area Exhibit B — Mission Contractors, LLC Estimate Letter from Community By Design Lot Split Approval Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACTUAL AGREEMENT FOR COST SHARE OF SEWER MAIN INSTALLATION COSTS This Agreement, made and entered into on this `'I'�day of December, 2018, by and between th6 City of Fayetteville, Arkansas ("City") and RPA, LLC, witnesseth: WHEREAS, RPA, LLC received approval by the City's Planning Department on May 14, 20118, for a lot split for the property located at 500 N. Sequoyah Drive to be recorded after the proposed sanitary sewer main has been constructed and accepted by the City of Fayetteville; and WHEREAS, RPA, LLC has requested that the City share in the cost of constructing an 8- in¢h sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 feet; and WHEREAS, constructing this segment of 8 -inch sewer main will allow RPA, LLC to o fain sewer service to facilitate the lot splits and develop the properties located at 500 and 504 Nrth Sequoyah Drive, and also allow for ample future capacity which the City recognizes will be netessary for the area that is served by this sewer main; and WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the ex0ess material cost of facilities of a size larger than required to service subdivisions when such exp ess size is specified and required by the water and wastewater director for the general benefit of the sewerage system." NOW, THEREFORE, the City of Fayetteville, Arkansas and RPA, LLC agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse RPA, LLC for 66.7% of the cost to install approximately 608 linear feet of 8 -inch sewer main in the area identified in Exhibit "A" up to a maximum -not - to -exceed amount of $80,041.67, as was estimated by the builder's representative and shown on Exhibit `B", attached. B. Payments due to RPA, LLC, shall be remitted within sixty (60) days after receipt of valid invoices upon completion of the project. 2. RPA, LLC. agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable sewer main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Submit all required plans and specifications to the City and receive approval from the City's Engineering and Utilities Departments prior to commencing work on the project. C. Provide a copy of the invoices from the Contractor upon City approval of the sewer main upgrades. D. Pay for the sewer main installation (with reimbursement of 66.7% of the cost by the City of Fayetteville in a not -to -exceed amount of $80,041.67. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIN BELOW: RiA, LLC Byl: 5 RICHARD PARKER ARENS, Managing Member A'T'TEST: —SUSAN DIANA NICHOLS WASHINGTON COUNTY NOTARY PUBLIC - ARKANSAS My CommissiDn Expires June 15, 2024 9@mMissi®fl #11990@95 CITY OF FAYETTEVILLE, By: tit SONDRA SMITH, City Clerk %0 ►►►f► Jz,1T Y qc w 47• •tin : FAYETTEVfLLE *'x:' q}5jcJp�.���� //►4 i� t O N �i►►���� Exhibit "A" Map of Area rt. ti K a m S 163f1 � us -44'• 1 i r u+ D I 1 W L iE 415£ Vvprr •w37 4u Ci' 91 f1 �'• •7• 4'1 3G2 {DR f 1�1 (Alt 345 r+. n .!57 6.. C— it - r - 3fa 1020 *-- i06'r • r .-. .. Rex Drive 474 4b l :a roti ■ Proposed Sewer Line Existing Sewer Line -- Existing Water Line WEl Exhibit "B" Sequoyah Sewer Extension 12 I S S 10 N Mission Contractors LLC O AI T A A f% T n n PO Box 8878 Fayetteville, AR 72703 Phone: 479.957.6566 Date: October 23, 2018 Project: Sequoyah Sewer Extension Attention: Richard Alexander Requested Services Description Unit Estimated Quantity Unit Price Total 8" Sewer Main LF 607 $ 69.00 $ 41,883.00 " Sertieeki�r Sewer Manholes LS 2 $ 5,090.50 $ 10,181.00 Concrete T -Patch LS 1 $11,882.00 $ 11,882.00 Asphalt Over T -Patch LS 1 $16,980.50 $ 16,980.50 Construction Staking LS 1 $ 2,250.00 $ 2,250.00 Trench Safety LS 1 $ 2,520.50 $ 2,520.50 Traffic Control LS 1 $ 1,205.50 $ 1,205.50 Insurance and Bonding LS 1 $ 3,500.00 $ 3,500.00 Mobilization LS 1 $16,000.00 $ 16,000.00 Rock Excavation CY 0 $ 275.00 $ - Site Restoration LS 1 $ 1,600.00 $ 1,600.00 total $ 111,78 .56 $108,002.50 Exclusions: Rock excavation Thank you for the opportunity to serve you! COMMLInityDdesign 70WN PLANNINEI.UROAN ENGINEERING August 17, 2018 Via Email to c ,,randeLsonra?f'a etteville-ar.gov Mr. Corey Granderson, P.E. Staff Engineer City of Fayetteville Engineering Department 113 W. Mountain Street Fayetteville, AR 72701 RE: Sequoyah Drive Sewer Extension Request to Cost Share with City of Fayetteville Mr. Granderson, On behalf of RPA LLC, owner of property at 500 and 504 North Sequoyah Drive in Fayetteville, AR, I am writing to request that the City of Fayetteville cost share sanitary sewer improvements along North Sequoyah Drive. The attached construction documents propose extending an 8 -inch sanitary main from an existing manhole at the intersections of Sequoyah Drive, Assembly Road, and Rex Drive, approximately 608 linear feet to the north along Sequoyah Drive. See attached construction plans by Bates and Associates entitled "Sequoyah Drive Sewer Extension". Approximately 202 linear feet or 1/3 of the improvements are along property frontage owned by RPA LLC. RPA LLC has received two bids and several no bids for the proposed sanitary sewer improvements. A bid from Mission Contractors totaled $111,782.50. A bid from Morrow Plumbing totaled $115,500.00. No bids were received from the following contractors: Johnson Construction, Precision Site Work, Fochtman Construction, Ground Zero Construction, True Love Construction, K2 Contractors, S&K Dirt Work, Woods Plumbing, and Edwards Construction. Engineering design fees from Bates and Associates so far have totaled $8,000.00, with an expected construction administration and project close out fee of $4,000.00. The total estimated cost of the project is $123,782.50. Contingency cost at 20% should be added for unexpected costs bringing the grand total to $148,539.00. See attached bids from contractors. Constructing this proposed sanitary sewer main will allow for development of the RPA LLC property but also will also provide for ample future sewer capacity for this infill location. RPA LLC requests that the City of Fayetteville provide a reimbursable for 2/3 of the project cost or $99,075.51. Please let know if you have questions or need additional information. Sincerely, /�jLLG Brian Teague, Community By Design Attachments: Sequoyah Drive Sewer Extension Construction Plans, Bid From Morrow Plumbing, Bid From Mission Contractors. 100 West Center Street Fayetteville, AR 72701 479.790.6775 Morrow Plumbing, Inc. Clark Reed 479-848-3407 Richard Alexander 500 N. Sequoyah Drive Fayetteville, AR July 25, 2018 Bid for sewer main extension. 630 foot of saw cut. 2 man holes Includes patch back of 4' wide cut in asphalt. TOTAL BID --------$115,500.00 DOES NOT INCLUDE ROCK EXCUVATION IF ENCOUNTERED. IF EXTRA ROAD AND GUTTER HAVE TO BE REPLACED WILL BE ADDED COAST TO BID. OWNER INC. MORROW PLUMBING, IWA CITY OF FAYETTEVILLE ARKANSAS February 25, 2018 Justin Reid VIA EMAIL: justin@batesnwa.com Bates & Associates 7230 S. Pleasant Ridge Dr. Fayetteville, AR 72704 Re: Lot Split Approval: LSP 18-6158 500 N. Sequoyah Dr. (Alexander) Dear Mr. Reid, This letter documents that City staff has completed the review of and administratively approved the subject Lot Split (LSP 18-6158) at 500 N. Sequoyah Drive subject to the following conditions: 1. Dedication Right-of-way in the amount of 25' from centerline of Sequoyah Drive. 2. Lot Split can be recorded after the proposed Sanitary Sewer Main has been constructed and accepted by the City of Fayetteville. 3. Parks fees are due in the amount of $1,840 prior to final approval of the plat. 4. Revisions to address Plat Review comments (to include written staff comments provided to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications); 5. After the plat has been revised to address all comments bring it by the City Planning Division office for the final review and City Approval stamp prior to filing the lot split; 6. This lot split must be filed of record within one year from the date of approval or the approval is rendered null and void; and 7. Email City Planning staff a recorded copy of the lot split for our digital records. The official administrative approval date will be May 14, 2018. The plat can be stamped for recordation when the above conditions and those conditions provided at the March 28, 2018 Technical Plat review meeting have been met. If you have any questions, please contact me at (479) 575-8327. Sincerely, Quin Thompson Planner Mailing Address: CITY PLANNING 11.:3 W. Mountain Street www.fayettevllle-ar.gov Fayetteville, AR 72701 RECEIVED DEC 21 2018 NORTHWEST ARKANSAS Democrat*Ofrazette AFFIDAVIT OF PUBLICATION I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of - CITY OF FAYETTEVILLE Ord. 6121 Was inserted in the Regular Edition on: December 13, 2018 Publication Charges: $ 140.40 Cathy Wiles Subscribed and sworn to before me This1-It-day of 0" , 2018. Notary Public My Commission Expires: 3.py.zr **NOTE** Please do not pay from Affidavit. Invoice will be sent. `,,IIIIIIIVl111Bllfyrr�r!' CJ+ y Ordinance: 6121 File Numbcr: 2018-0647 RPA, LLC COSI" SHARE AGREEMENT: AN ORDINANCE'ro WAIVE "I'IIE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPA. LLC FOR THE INSTALLATION OF A SEWER MAIN ALONG A PORTION OF SEQUOYAH DRIVE BETWEEN REX DRIVE AND COMPANY SIREF-r, WITI I TI IE ESTIMATED AMOUNT "fO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED 580,041.67, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF 58,004.17 WHEREAS, RPA, LLC will be developing property located at 500 and 504 North Scquoyah Drive and has requested Thal the City share in the cost orconstructing an 8 -Inch sewer ntaln along a portion of Scquoyah Drive between Res Drive and Company Street, a distance of approximately 608 feel; and WHEREAS, the City of Fayeltevdle will bcnelil from the cost share as it will facilitate mull development and will provide for ample fixture capacity which the City recognizes will be necessary for the arca that is served by this sewer main; and WHEREAS, § 51-113 ofthe Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general bcnelil of the sewerage system''; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF TI IE CITY Of FAYETTEVILLE, ARKANSAS: Section 1: Thal the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and (herefore waives the requirements of 1"ormal competitive bidding and approves a cost share agreement with RPA, LLC for the installation of an 8 -inch sewer main along a portion of Scquoyah Drive between Res Drive and Company Street with the eslunaled amoum to be paid by the City of Fayetteville not to exceed 580,041.67, and forthcr approves a prglcct comingency in the amount of 58,004 17 PASSED and APPROVED on 12/4/2018 Approved: Lioneld Jordan, Mayor Attest: Sondra E, Smith, City Clerk Treasma 74776771 Dec. 13, 2018 Tim Nyander Submitted By RPA, LLC City of Fayetteville Staff Review Form 2019-0349 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/4/2019 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends the approval to utilize a portion of the contingency in the amount of $1,936.51 for the Sequoyah Drive sewer cost share project with RPA, LLC. Budget Impact: 5400.720.5700-5815.00 Water and Sewer Account Number 04039.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Fund Water/Sealer Impact Fee Cost Sharing Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,237,694.00 $ 117,231.05 $ 1;120,462.95 $ 1,936.51 $ 1,118,526.44 V20180321 Purchase Order Number: 2018-00000855 Previous Ordinance or Resolution # 6121 Change Order Number: 1 Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: June 4, 2019 STAFF MEMO SUBJECT: Utilizing Contingency Funds for the Sequoyah Drive Sewer Cost Share RECOMMENDATION: Staff recommends the approval to utilize a portion of the contingency in the amount of $1,936.51 for the Sequoyah Drive sewer cost share project with RPA, LLC. BACKGROUND: A sanitary sewer cost share with RPA, LLC was approved in 2018 on Sequoyah Drive to extend the sewer line to allow for development of properties in the area. The City agreed to reimburse RPA, LLC for 66.7% of the costs associated with the sewer line extension. A contingency in the amount of $8,004.17 was approved at that time. DISCUSSION: The surveying and construction went slightly over the not -to -exceed amount, so contingency funds in the amount of $1,936.51 are needed for the project. Upon approval to use the contingency funds in this amount, the City will reimburse RPA, LLC for a total of $81,978.18. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing account. Attachments: Documentation of Expenditures by RPA, LLC Ordinance 6121 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 From:. Brlttney Barker brittneybarker82881 ; -cgn?a+l con; cQ Subject, My Sequoyah Ext. Draw 1 Dater March 19, 2019 at 9:44 AM To:: Richard Alexander ralexander2s7 :c-s'gmaul.coir Cc, Clay morton clayvrmorton=6gMai' corn, Phil Crabtree ciai:A!ee.phii.`. uEradi ;ani Hi Richard, Please see updated draw request,. Just let us know if you have any questions. Thank you, Brittney IS1'0 0NTR`.ACT0RS Dote: March 19, 2019 To: Richard Alexander Re: Mt. Sequoyah Extension Draw 1 Mlsslon Contractors LLC PO Box 8878 Fayetteville, AR 72703 Phone: 479.957.6566 l oVestettf Cost First Qraw tot work completed on Sequoyah Dr. "erltwo plpa bW and bwJMHed and 1 M mhotes comp*tkd- Total= $ 40,000.00 Please Remit Payment to: Mission Contractors LLC An am QA7Q Subject: Mt Sequoyah�Ext Draw 2 Date: March 26, 2019 at 9:20 AM To: Richard Alexander raiexander231 :« gmal coin Cc: Phil Crabtree crabtree phiK� yn;a;l cum, Clay morton claywr:,:er;on(t= gfnad com Hi Richard, Please see attached draw request. Just let us know if you have any questions. Thank you, Brittney ImprAoft WI 10 N 0 `N T ft f} t T i) R S Date, March 26, 2019 To: Richord Alexander Re:: Mt_ Sequoyah Extension Draw 2 Mission Contractors UC PO Box 8878 Fayetteville, AR 72703 Phone: 479957.6566 Total= $ 40,000.00 Please Rema Payment to: Mission Contractors LLC Final Draw ISSiONMission Contractors LLC 0 N T R A C T 0 R S PO Box 8878 Fayetteville, AR 72703 Phone: 479.957.6566 Date: May 8, 2019 To: Richard Alexander Re: Mt. Sequoyoh Extension Requested Services I Cost Final Draw - Hot mix asphalt complete 2- 41'Service Lirfes for Ick Rock Excavation: SW Long is 431Nidex 2' Deep =17.48 Cuf�ic Yard @ $275JCubid, Yard 17' Long x 4' Wide x 2' Deep = 5.03 Cubic Yard @ $275/Cubic Yard i X8,00.2.50' 3,7w-00 4,807.O0 1;383:25 Total= $ 37,972.75 Please Remit Payment to: Mission Contractors LLC PO BOX 8878 Fayetteville, AR 72703 Thank you for the opportunity to serve you! ,Bates and ;Associates 7230 S. Pleasant Ridge Drive Fayetteville, AR 72704 iInvo ce Date Invoice # 8/17/2018 16-34705 Bates Project # Terms 16-347 Due on receipt Description Amount Topographic survey for sewer main extension N. Sequoyah Drive, Fayetteville. AR 1.000.00 Construction plan preparation for sewer main extension 4.500.00 Reimbursable Expense for Arkansas Department of Health Sewer Review Fee -Check# 15012 182.00 Reimbursable Expense for UPS overnight plans to Arkansas Department of Health- Check# 15015 21.43 Reimbursable Expense for UPS plans to Arkansas Department of Health - Check # 15028 9.63 $2500 remaining on proposal for Inspection and closeout Total Invoices are due upon receipt! A late fee will be applied for payments over 15 days. Thank you for your prompt attention. Phone # Fax # 479-442-9350 479-521-9350 $5.713.06 ,-Axz� Bates and Associates 7230 S. Pleasant Ridge Drive ./ Fayetteville, AR 72704 Bill to: Richard Arens Richard Alexander Invoice Date Invoice # 3/7/2019 16-34706 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6121 File Number: 2018-0647 RPA, LLC COST SHARE AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPA, LLC FOR THE INSTALLATION OF A SEWER MAIN ALONG A PORTION OF SEQUOYAH DRIVE BETWEEN REX DRIVE AND COMPANY STREET, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $80,041.67, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,004.17 WHEREAS, RPA, LLC will be developing property located at 500 and 504 North Sequoyah Drive and has requested that the City share in the cost of constructing an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 feet; and WHEREAS, the City of Fayetteville will benefit from the cost share as it will facilitate infill development and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this sewer main; and, WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the sewerage system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF .............. Page 1 Printed on IV5118 Ordinance 6121 File Number: 2018-0647 FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with RPA, LLC for the installation of an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street with the estimated amount to be paid by the City of Fayetteville not to exceed $80,041.67, and further approves a project contingency in the amount of $8,004.17. PASSED and APPROVED on 12/4/2018 Attest: Sondra E. Smith, City Page 2 Printed on 1215/18 A City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0647 Agenda Date: 12/4/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 4 RPA, LLC COST SHARE AGREEMENT: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITH RPA, LLC FOR THE INSTALLATION OF A SEWER MAIN ALONG A PORTION OF SEQUOYAH DRIVE BETWEEN REX DRIVE AND COMPANY STREET, WITH THE ESTIMATED AMOUNT TO BE PAID BY THE CITY OF FAYETTEVILLE NOT TO EXCEED $80,041.67, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $8,004.17 WHEREAS, RPA, LLC will be developing property located at 500 and 504 North Sequoyah Drive and has requested that the City share in the cost of constructing an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 feet; and WHEREAS, the City of Fayetteville will benefit from the cost share as it will facilitate infill development and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this sewer main; and WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the sewerage system"; and WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor who will be on-site installing the line for the developer's project. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a cost share agreement with RPA, LLC for the installation of an 8 -inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street with the estimated amount to be paid by the City of Fayetteville not to exceed $80,041.67, and further approves a project contingency in the amount of $8,004.17. City of Fayetteville, Arkansas Page 1 Printed on 121512018 File Number.' 2018-0647 City a Fayetteville, Arkansas Page 2 Printed on 12/512018 City of Fayetteville Staff Review Form 2018-0647 Legistar File ID 12/4/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/16/2018 WATER SEWER (720) Submitted By Submitted Date Division] Department Action Recommendation: Staff recommends approval of a cost share agreement with RPA, LLC in the not -to -exceed amount of $80,041.67 for the extension of an 8 -inch sewer main on North Sequoyah Drive, and approval of a contingency in the amount of $8,004.17 for a total amount of $88,045.84. 5400.720.5700-5815.00 Account Number 04039.1 Budget Impact: Water and Sewer Fund Water/Sewer Impact Fee Cost Sharing ................... ............ Project Number Project Title Budgeted Item? No Current Budget $ 1,132,536.00 Funds Obligated $ 46,092.37 ....__ _.. .....__....._........ Current Balance $ 1,085,443 63 Does item have a cost? Yes Item Cost $ 88,045.84 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget $ 998,397 79 Purchase Order Number:. Change Order Number: Original Contract Number: Comments: Previous Ordinance or Resolution # Approval Date: V20180321 rte. CITY OF FAYETTEVILLE n ARKANSAS MEETING OF DECEMBER 4, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: November 15, 2018 CITY COUNCIL MEMO SUBJECT: Cost Share Agreement with RPA, LLC for Sanitary Sewer Extension on North Sequoyah Drive RECOMMENDATION: Staff recommends the approval of a cost share agreement with RPA, LLC in the not -to -exceed amount of $8.004:1.67 for the exteftsion of '6n 8 -inch sanitary sewer line pn North Sequoyah Drive;, and approval of a contingency lnftie amount of $8,004.17. BACKGROUND: Community By Design (on behalf of RPA, LLC) has requested that the City share in the cost of extending an 8 -inch sewer line along a portion of North Sequoyah Drive between Rex Drive and Company Street, a distance of approximately 608 linear feet. Approximately 202 linear feet or 1/3 of the improvements are along property frontage owned by RPA LLC, and the remaining 406 linear feet is available for use. RPA LLC has received two bids and several no bids for the proposed sanitary sewer improvements. A bid from Mission Contractors of Fayetteville has been determined to be the lowest and best bid. DISCUSSION: Constructing this sewer main will allow the properties at 500 and 504 North Sequoyah Drive to obtain sewer service, which will facilitate lot splits and the development of these properties. The increase in line size from what would normally be required will allow for any future developments that may occur in this area. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing project. Attachments: Agreement Exhibit A — Map of Area Exhibit B — Mission Contractors, LLC Estimate Letter from Community By Design Lot Split Approval Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACTUAL AGREEMENT FOR COST SHARE OF SEVER mAIN INSTALLATION COSTS This Agreement, made and entered into on this ay of December, 2018, by and between the City of Fayetteville, Arkansas ("City") and RPA, LLC, witnesseth: WHEREAs„RPA, LLC received approval by the City's Planning Department on May 14, 20118, for a lot split for the property located at 500 N. Sequoyah Drive to be recorded after the proposed sanitary sewer main has been constructed and accepted by the City of Fayetteville, e, and WHEREAS, RPA, LLC has requested that the City share in the cost of constructing an 8 - inch sewer main along a portion of Sequoyah Drive between Rex Drive and Company Street, a di4tance of approximately 608 feet, and WHEREAS, constructing this segment of 8 -inch sewer main will allow RPA, LLC to =�rth sewer service to facilitate the lot splits and develop the properties located at. 5b0 and 504 Sequoyah Drive, and also allow for ample future capacity which the City recognizes will be necessary for the area that is served by fhis sewer main, and WHEREAS, §. 51.113 of the Fayetteville City. Code provides that "the City shall pay the exj ess materialcost of facilities. of a size larger than required. to service subdivisions. when such e2ess size is specked and required by the water and wastewater director four "the general. benefit” o the sewerage system." i NOW, THEREFORE, the City of Fayetteville, Arkansas and RPA, LLC agree as follows: 1. The City of Fayetteville, Arkansas agrees to: 4 A. Reimburse RPA, LLC for 66.7% of the cost to install approximately 608 linear feet of 8 -inch sewer main in the area identified in Exhibit "A" up to a maximum -not - to -exceed amount of $80,041.67, as was estimated by the builder's representative and shown on Exhibit `B", attached. B. Payments due to RPA, LLC, shall be remitted within sixty (60) days after receipt of valid invoices upon completion of the project. 2. RPA, LLC. agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable sewer main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Submit all required plans and specifications to the City and receive approval from the City's Engineering and Utilities Departments prior to commencing work on the project. C. Provide a copy of the invoices from the Contractor upon City approval of the sewer main upgrades. D. Pay for the sewer main installation (with reimbursement of 66.7% of the cost by the City of Fayetteville in a not -to -exceed amount of $80,041.67. IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIN BELOW: RiA, LLC SUSAN DIANA NICHOLS WASHINGTON COUNTY NOTARY PUBLIC - ARKANSAS My Eo @g i A 1062fa Explres June '2024 CITY OF FAYETTEVILLE, By: CL" SONDRA SMITH, City Clerk N �� 1111111 FAYE7TEVtl;I a Exhibit "A" Map of Area O �} 412. w'f �' •.t� m � era 0 �a• sr3tty �•• o.� ��`' � «x x ,r. 464 1 � Ow 46 4611415 O f !} 442. g. 7 t91t _ C r Y 7(4 314 446tt..r.%�C h-' It»4tt Rex Drive st a a: IT,I ti Qq� LOUSt ., A firtS ��' Proposed Sewer Line Existing Sewer Line --^-- Existing Water Line iJ4 T. R Exhibit "B" Sequoyah Sewer ExtensionISSION . Mission Contractors LLC 0 N T R A C T 0 R S PO Box 8878 Fayetteville, AR 72703 Phone: 479.957.6566 Date: October 23, 2018 Project: Sequoyah Sewer Extension Attention: Richard Alexander Requested Services Description Unit Estimated Quantity Unit Price Total 8" Sewer Main LF 607 $ 69.00 $ 41,883.00 Sewer Manholes LS 2 $ 5,090.50 $ 10,181.00 Concrete T -Patch LS 1 $11,882.00 $ 11,882.00 Asphalt Over T -Patch LS 1 $16,980.50 $ 16,980.50 Construction Staking LS 1 $ 2,250.00 $ 2,250.00 Trench Safety LS 1 $ 2,520.50 $ 2,520.50 Traffic Control LS 1 $ 1,205.50 $ 1,205.50 Insurance and Bonding LS 1 $ 3,500.00 $ 3,500.00 Mobilization LS 1 $16,000.00 $ 16,000.00 Rock Excavation CY 0 $ 275.00 $ Site Restoration LS 1 $ 1,600.00 $ 1,600.00 total111,782.50 $108,002.50 Exclusions: Rock excavation Thank you for the opportunity to serve you! com1'1'I u n Ity.by.d_esig n TOWN PIANNING.UROAN GNOINEERING August 17, 2018 Via Email to: c!tat�cion ir.fnvet�a�ill�-arc�`v Mr. Corey Granderson, P.E. Staff Engineer City of Fayetteville Engineering Department 113 W. Mountain Street Fayetteville, AR 72701 RE: Sequoyah Drive Sewer Extension Request to Cost Share with City of Fayetteville Mr. Granderson, On behalf of RPA LLC, owner of property at 500 and 504 North Sequoyah Drive in Fayetteville, AR, I am writing to request that the City of Fayetteville cost share sanitary sewer improvements along North Sequoyah Drive. The attached construction documents propose extending an 8 -inch sanitary main from an existing manhole at the intersections of Sequoyah Drive, Assembly Road, and Rex Drive, approximately 608 linear feet to the north along Sequoyah Drive. See attached construction plans by Bates and Associates entitled "Sequoyah Drive Sewer Extension'. Approximately 202 linear feet or 1/3 of the improvements are along property frontage owned by RPA LLC. RPA LLC has received two bids and several no bids for the proposed sanitary sewer improvements. A bid from Mission Contractors totaled $111,782.50. A bid from Morrow Plumbing totaled $115,500.00. No bids were received from the following contractors: Johnson Construction, Precision Site Work, Fochtman Construction, Ground Zero Construction, True Love Construction, K2 Contractors, S&K Dirt Work, Woods Plumbing, and Edwards Construction. Engineering design fees from Bates and Associates so far have totaled $8,000.00, with an expected construction administration and project close out fee of $4,000.00. The total estimated cost of the project is $123,782.50. Contingency cost at 20% should be added for unexpected costs bringing the grand total to $148,539.00. See attached bids from contractors. Constructing this proposed sanitary sewer main will allow for development of the RPA LLC property but also will also provide for ample future sewer capacity for this infill location. RPA LLC requests that the City of Fayetteville provide a reimbursable for 2/3 of the project cost or $99,075.51. Please let know if you have questions or need additional information. Sincerely, Brian Teague, Community By Design Attachments: Sequoyah Drive Sewer Extension Construction Plans, Bid From Morrow Plumbing, Bid From Mission Contractors. 100 West Center Street Fayetteville, AR 72701 479.790.6775 Morrow Plumbing, Inc. Clark Reed 479-848-3407 Richard Alexander 500 N. Sequoyah Drive Fayetteville, AR July 25, 2018 Bid for sewer main extension. 630 foot of saw cut. 2 man holes Includes patch back of 4' wide cut in asphalt. TOTAL,$115500.00 DOES NOT INCLUDE ROCK EXCUVATION IF ENCOUNTERED. IF EXTRA ROAD AND GUTTER HAVE TO BE REPLACED WILL BE ADDED COAST TO BID. OWNER MORROW PLUMBING, INC. February 25, 2018 Justin Reid VIA EMAIL: justin@batesnwa.com Bates & Associates 7230 S. Pleasant Ridge Dr. Fayetteville, AR 72704 Re: Lot Split Approval: LSP 18-6158 500 N. Sequoyah Dr. (Alexander) Dear Mr. Reid, This letter documents that City staff has completed the review of and administratively approved the subject Lot Split (LSP 18-6158) at 500 N. Sequoyah Drive subject to the following conditions: 1. Dedication Right-of-way in the amount of 25' from centerline of Sequoyah Drive. 2. Lot Split can be recorded after the proposed Sanitary Sewer Main has been constructed and accepted by the City of Fayetteville. 3. Parks fees; are due in the amount of $1,840 prior to final approval of the plat. 4. Revisions to address Plat Review comments (to include written staff comments provided to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications); 5. After the plat has been revised to address all comments bring it by the City Planning Division office for the final review and City Approval stamp prior to filing the lot split; 6. This lot split must be filed of record within one year from the date of approval or the approval is rendered null and void; and 7. Email City Planning staff a recorded copy of the lot split for our digital records. The official administrative approval date will be May "14, 2018. The plat can be stamped for recordation when the above conditions and those conditions provided at the March 28, 2018 Technical Plat review meeting have been met. If you have any questions, please contact me at (479) 575-8327. Sincerely, Quin Thompson Planner Mailing E cici ess: CITY PLANNING ;.? W.Mou',4ain SErcei .natiti.i yetteville ar':gc�v Fayttfevil le, AR 72701.