HomeMy WebLinkAbout2018-12-11 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Agenda Session Tentative Agenda
Tuesday, December 11, 2018
4:30 PM
City Hall Room 326
City Council Members
Adella Gray Ward I
Sarah Marsh Ward 1
Mark Kinion Ward 2
Matthew Petry Ward 2
Justin Tennant Ward 3
Sarah Bunch Ward 3
John S. La Tour Ward 4
Kyle Smith Ward 4
ELECTED OFFICIALS:
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Sondra Smith
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2018-0645
PRESENTATION OF CITY COUNCIL AWARDS FOR DEPARTING COUNCIL
MEMBERS
2. 2018-0720
VOLUNTEER OF THE YEAR AWARD TO LAURA UNDERWOOD:
PRESENTATION AT THE CITY COUNCIL MEETING TO ANNOUNCE THE ARKANSAS
RECREATION AND PARKS ASSOCIATION AWARDS TO THE CITY OF FAYETTEVILLE
AT THEIR ANNUAL CONFERENCE HELD IN NOVEMBER & TO ACKNOWLEDGE THE
VOLUNTEER OF THE YEAR AWARD TO LAURA UNDERWOOD.
City Council Meeting Presentations, Reports and Discussion Items:
1. 2018-0635
NOMINATING COMMITTEE REPORT
Agenda Additions
A. Consent:
A.1 2018-0032
APPROVAL OF THE NOVEMBER 20, 2018 AND DECEMBER 4, 2018 CITY COUNCIL
MEETING MINUTES
City of Fayetteville, Arkansas Page 2 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.2 2018-0666
FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$400.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE FIRE
DEPARTMENT FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT
A.3 2018-0668
ARKANSAS FIREWISE GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS FIREWISE
GRANT FROM THE ARKANSAS FORESTRY COMMISSION IN THE AMOUNT OF
$500.00 FOR USE BY THE FIRE DEPARTMENT, AND TO APPROVE A BUDGET
ADJUSTMENT
A.4 2018-0670
EXCLUSIVE FLIGHT, LLC D/B/A AFTERGLOW AIRCRAFT SOLUTIONS:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH
EXCLUSIVE FLIGHT, LLC D/B/A AFTERGLOW AIRCRAFT SOLUTIONS FOR THE
AIRPORT HANGAR AT 4158 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT
OF $850.00 PER MONTH
A.5 2018-0667
2019 T -HANGAR LEASE RENEWAL:
A RESOLUTION TO APPROVE T -HANGAR LEASE AGREEMENTS IN 2019 AT THE
CURRENT RENTAL RATE OR AS ADJUSTED UPWARD BY THE AIRPORT BOARD FOR
ALL T -HANGARS RENTED AT THE FAYETTEVILLE EXECUTIVE AIRPORT
City of Fayetteville, Arkansas Page 3 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.6 2018-0685
SMOKIN A'S BBQ, LLC:
A RESOLUTION TO APPROVE A TWO YEAR RENT-FREE LEASE AGREEMENT WITH
SMOKIN A'S BBQ, LLC FOR SPACE IN THE AIRPORT TERMINAL BUILDING FOR
THE OPERATION OF A BARBECUE RESTAURANT
A.7 2018-0687
BID #19-01 REFLECTORIZED PAINT MARKINGS:
A RESOLUTION TO AWARD BID #19-01 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM ARKANSAS FENCE & GUARD RAIL IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2019
A.8 2018-0688
BID #19-02 CURB AND GUTTER CONSTRUCTION:
A RESOLUTION TO AWARD BID #19-02 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION FROM TRI -STAR CONTRACTORS, LLC AS A
PRIMARY SUPPLIER IN VARIABLE AMOUNTS, AND AUTHORIZING THE USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY, AS NEEDED THROUGH THE
END OF 2019
A.9 2018-0689
BID #19-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #19-03 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM W C & ASSOCIATES, INC. AS PRIMARY
SUPPLIER, AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2019
City of Fayetteville, Arkansas Page 4 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.40 2018-0690
BID #19-04 CONCRETE SUPPLIER:
A RESOLUTION TO AWARD BID #19-04 AND AUTHORIZE THE PURCHASE OF
CONCRETE FROM TUNE TRUCKING, INC. D/B/A TUNE CONCRETE COMPANY AS
PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND TO AUTHORIZE THE USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE
END OF 2019
A. 11 2018-0691
BID #19-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID #19-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2019
A.42 2018-0692
BID #19-07 HILLSIDE GRAVEL:
A RESOLUTION TO AWARD BID # 19-07 AND AUTHORIZE THE PURCHASE OF
HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARYING AMOUNTS AND FOR
VARIABLE UNIT PRICES AS NEEDED THROUGH THE END OF 2019
A.13 2018-0693
BID #19-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #19-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FOR VARYING UNIT PRICES FROM VARIOUS VENDORS,
BASED ON INDIVIDUAL JOB DESIGN, SPECIFICATION AND COST EVALUATION,
AS NEEDED THROUGH THE END OF 2019
City of Fayetteville, Arkansas Page 5 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.44 2018-0694
BID #19-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #19-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES, INC. AS PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF 2019
A.15 2018-0695
BID #19-10 SCREENED TOPSOIL:
A RESOLUTION TO AWARD BID #19-10 AND AUTHORIZE THE PURCHASE OF
SCREENED TOPSOIL FROM LES ROGERS, INC. AS PRIMARY SUPPLIER AS NEEDED
THROUGH THE END OF 2019
A.46 2018-0696
BID #19-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #19-11 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS, BASED ON INDIVIDUAL JOB DESIGN, SPECIFICATION AND COST
EVALUATION, AS NEEDED THROUGH THE END OF 2019
A.17 2018-0697
BID #19-12 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #19-12 AND AUTHORIZE THE PURCHASE OF HIGH
PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION CO. AS
NEEDED THROUGH THE END OF 2019
City of Fayetteville, Arkansas Page 6 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.18 2018-0712
BID # 18-54 JBZ, INC. D/B/A ELLINGSON CONTRACTING:
A RESOLUTION TO AWARD BID # 18-54 AND AUTHORIZE A CONTRACT WITH JBZ,
INC. D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $228,752.58 FOR THE
RESURFACING OF THE BASKETBALL COURT AND INSTALLATION OF NEW
TENNIS COURT LIGHTS AT WALKER PARK, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $21,078.42
A.19 2018-0710
RANGER'S PANTRY/SENIOR GIVING TREE/HEARTH PROGRAM
DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$1,070.00 REPRESENTING DONATIONS TO RANGER'S PANTRY, THE SENIOR
GIVING TREE, AND THE HEARTH PROGRAM
A.20 2018-0662
STARTUP JUNKIE CONSULTING, LLC:
A RESOLUTION TO APPROVE THE FIRST TWO (2) YEAR RENEWAL CONTRACT
WITH STARTUP JUNKIE CONSULTING, LLC TO PROVIDE ECONOMIC
DEVELOPMENT CONSULTING SERVICES IN THE AREAS OF ENTREPRENEURSHIP
AND INNOVATION IN THE TOTAL AMOUNT OF $300,000.00
A. 21 2018-0665
FAYETTEVILLE CHAMBER OF COMMERCE:
A RESOLUTION TO APPROVE THE FIRST TWO (2) YEAR RENEWAL CONTRACT
WITH THE FAYETTEVILLE CHAMBER OF COMMERCE TO PROVIDE ECONOMIC
DEVELOPMENT CONSULTING SERVICES IN THE AREAS OF BUSINESS
RECRUITMENT, RETENTION, AND EXPANSION IN THE TOTAL AMOUNT OF
$360,000.00
City of Fayetteville, Arkansas Page 7 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.22 2018-0709
ILLINOIS RIVER WATERSHED PARTNERSHIP:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GREEN INFRASTRUCTURE
GRANT FUNDED THROUGH THE ILLINOIS RIVER WATERSHED PARTNERSHIP IN
THE AMOUNT OF $7,000.00 FOR STORMWATER MANAGEMENT IMPROVEMENTS
AT THE WEST SIDE WASTEWATER TREATMENT FACILITY, AND TO APPROVE A
BUDGET ADJUSTMENT
A.23 2018-0686
PATHWAY BAPTIST CHURCH DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $10,079.00 TO PATHWAY
BAPTIST CHURCH FOR A WATER DAMAGE CLAIM ARISING AT 3395 WEST MOUNT
COMFORT ROAD
A.24 2018-0713
CDW GOVERNMENT, LLC BACKUP STORAGE DEVICE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A BACKUP STORAGE DEVICE
FROM CDW GOVERNMENT, LLC IN THE AMOUNT OF $116,221.02, PURSUANT TO
PROMARK GSA SCHEDULE COOPERATIVE PURCHASING CONTRACT, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,811.05
A.25 2018-0716
CDW GOVERNMENT, LLC PRODUCTS AND SERVICES:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF INFORMATION TECHNOLOGY
PRODUCTS AND SERVICES FROM CDW GOVERNMENT, LLC ON AN AS -NEEDED
BASIS, PURSUANT TO NATIONAL INTERGOVERNMENTAL PURCHASING
ALLIANCE CONTRACT #2018011-01, THROUGH FEBRUARY 28, 2023, AND ANY
FUTURE RENEWAL PERIODS
City of Fayetteville, Arkansas Page 8 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
A.26 2018-0728
HALSELL HOLDINGS, LLC SETTLEMENT OFFER:
A RESOLUTION TO ACCEPT THE SETTLEMENT OFFER FROM HALSELL HOLDINGS,
LLC AND AUTHORIZE THE PURCHASE OF A WATER/SEWER EASEMENT FROM
HALSELL HOLDINGS, LLC ON PROPERTY LOCATED AT 1521 WEST HALSELL ROAD
IN THE AMOUNT OF $25,000.00 FOR THE GRAHAM WATERLINE IMPROVEMENTS
PROJECT
A.27 2018-0715
NOVATIME TECHNOLOGIES, INC.:
A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH NOVATIME
TECHNOLOGY, INC. FOR UPGRADES TO THE CITY'S ELECTRONIC EMPLOYEE
TIME KEEPING SYSTEM IN THE AMOUNT OF $3,700.00 FOR SETUP COSTS AND
ESTIMATED DISCOUNTED MONTHLY FEES OF $2,064.00 FOR THE FIRST YEAR
PLUS APPLICABLE SALES TAXES BASED ON THE NUMBER OF CITY EMPLOYEES,
AND TO APPROVE FUTURE AUTOMATIC RENEWALS OF THE CONTRACT WITH
RATE INCREASES NOT TO EXCEED 5% ABOVE THE STANDARD ESTIMATED
MONTHLY FEE OF $2,820.00 BASED ON THE NUMBER OF CITY EMPLOYEES
B. Unfinished Business:
B. 1 2018-0651
SALES AND USE TAX SPECIAL ELECTION:
AN ORDINANCE CALLING AND SETTING A DATE FOR A SPECIAL ELECTION ON
THE QUESTIONS OF THE ISSUANCE BY THE CITY OF SALES AND USE TAX
REFUNDING BONDS AND SALES AND USE TAX CAPITAL IMPROVEMENT BONDS
FOR VARIOUS PURPOSES; LEVYING A REPLACEMENT SPECIAL LOCAL SALES
AND USE TAX AT THE RATE OF ONE PERCENT (1.00%) FOR THE PURPOSE OF
RETIRING SUCH BONDS; AND PRESCRIBING OTHER MATTERS PERTAINING
THERETO
At the December 5, 2018 City Council meeting this ordinance was left on the first
reading.
City of Fayetteville, Arkansas Page 9 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
C. Public Hearing:
C. 1 2018-0664
RAZE AND REMOVAL 171 EAST MEADOW:
A RESOLUTION TO AFFIRM THE RAZE AND REMOVAL ORDER BY THE CITY
COUNCIL FOR THE HOUSE AT 171 EAST MEADOW PURSUANT TO RESOLUTION:
48-18 PASSED BY THE CITY COUNCIL ON FEBRUARY 6, 2018
D. New Business:
D.1 2018-0663
AMEND SECTION 166.159 (C) EXPIRATION OF BUILDING PERMIT:
AN ORDINANCE TO AMEND SECTION 166.159 (C) EXPIRATION OF BUILDING
PERMIT OF THE UNIFIED DEVELOPMENT CODE TO REQUIRE THE AUTOMATIC
EXPIRATION OF A BUILDING PERMIT 30 DAYS AFTER THE CITY COUNCIL HAS
ORDERED THE RAZE AND REMOVAL OF THE STRUCTURE
D.2 2018-0699
GARVER, LLC:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $19,800.00 FOR THE
PRELIMINARY SITE ANALYSIS OF A DOWNTOWN PARKING DECK, AND TO
APPROVE A BUDGET ADJUSTMENT
City of Fayetteville, Arkansas Page 10 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
D.3 2018-0633
C112M HILL ENGINEERS, INC. AMENDMENT NO. 10:
A RESOLUTION TO APPROVE AMENDMENT NO. 10 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $6,981,332.00 FOR SERVICES IN 2019
D.4 2018-0703
2019 ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING
DURING 2019 FOR THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE
TRANSPORTATION DIVISION, BUT TO REQUIRE INFORMAL QUARTERLY BIDS OR QUOTES
D.5 2018-0669
MOTOROLA SOLUTIONS, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A ONE YEAR CONTRACT WITH MOTOROLA SOLUTIONS,
INC. IN THE AMOUNT OF $102,597.12 PLUS APPLICABLE TAXES WITH AUTOMATIC
RENEWALS FOR FOUR ADDITIONAL YEARS FOR MAINTENANCE OF THE CITY'S
MOTOROLA SIMULCAST RADIO SYSTEM
D.6 2018-0714
RJR ENTERPRISES, INC.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND AUTHORIZE A CONTRACT WITH RJR ENTERPRISES, INC. IN THE
AMOUNT OF $28,633.14 FOR THE PURCHASE AND INSTALLATION OF REPAIR
TILES FOR PLAYGROUNDS AT BRYCE DAVIS, SWEETBRIAR, AND DAVID LASHLEY
PARKS, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$3,000.00
City of Fayetteville, Arkansas Page 11 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
D.7 2018-0705
RZN 18-6441 (SE OF 54TH AVE. & PERSIMMON ST./WILSON FARM LAND):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 18-6441 FOR APPROXIMATELY 36.62 ACRES LOCATED SOUTHEAST
OF 54TH AVENUE AND PERSIMMON STREET FROM RSF-8, RESIDENTIAL SINGLE
FAMILY, 8 UNITS PER ACRE TO R -A, RESIDENTIAL AGRICULTURAL
D.8 2018-0700
VAC 18-6433 (839 N. GREGG AVE./DAVIS):
AN ORDINANCE TO APPROVE VAC 18-6433 FOR PROPERTY LOCATED AT 839
NORTH GREGG AVENUE TO VACATE A PORTION OF A UTILITY EASEMENT
D.9 2018-0701
ADM 18-6377 (3600 W. PLAYER LN./THE LINKS PZD AMENDMENT):
AN ORDINANCE TO AMEND ORDINANCE NO. 5015 WHICH ENACTED
RESIDENTIAL PLANNED ZONING DISTRICT 07-2452 (THE LINKS) TO ALLOW
MULTI -FAMILY UNITS TO BE CONSTRUCTED IN PLANNING AREAS I AND VI
WHICH WERE PREVIOUSLY APPROVED FOR COMMERCIAL AND TOWNHOME
USES
D.10 2018-0717
FAYETTEVILLE PUBLIC LIBRARY PROPERTY NEW TREE PRESERVATION EASEMENT:
AN ORDINANCE TO VACATE AN EXISTING TREE PRESERVATION EASEMENT ON THE
FAYETTEVILLE PUBLIC LIBRARY PROPERTY AND REPLACE IT WITH A NEW TREE
PRESERVATION EASEMENT ON FAYETTEVILLE PUBLIC LIBRARY PROPERTY THAT IS
MORE THAN TWICE AS LARGE
City of Fayetteville, Arkansas Page 12 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
D. 11 2018-0698
WALTON ARTS CENTER COUNCIL, INC. EDUCATION CONTRACT
RENEWAL:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND AUTHORIZE A CONTRACT FOR EDUCATIONAL, ENTERTAINMENT
AND ADMINISTRATIVE SERVICES IN 2019 TO THE WALTON ARTS CENTER
COUNCIL, INC. IN THE AMOUNT OF $250,000.00
D.42 2018-0721
SEVEN HILLS HOMELESS CENTER CONTRACT:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN
THE AMOUNT OF $108,000.00 FOR SERVICES TO HOMELESS AND NEEDY
RESIDENTS IN FAYETTEVILLE IN 2019
D.13 2018-0706
RECYCLING AND TRASH COLLECTIONS RATE STUDY:
A RESOLUTION TO ACCEPT AND ADOPT A NEW RECYCLING AND TRASH
COLLECTION RATE STUDY
D.44 2018-0707
RECYCLING AND TRASH COLLECTION RATE AMENDMENTS:
AN ORDINANCE TO AMEND § 50.40 RATES FOR SERVICES OF THE
FAYETTEVILLE CITY CODE TO ALIGN THE CITY'S RECYCLING AND TRASH
COLLECTION RATES WITH THE RECENT RATE STUDY
City of Fayetteville, Arkansas Page 13 Printed on 12/6/2018
City Council Agenda Session City Council Agenda Session Tentative December 11, 2018
Agenda
D.45 2018-0733
OAKBROOKE SUBDIVISION PHASES 1 AND 2 UTILITY EASEMENTS:
AN ORDINANCE TO VACATE PORTIONS OF UTILITY EASEMENTS IN PHASES 1
AND 2 OF THE OAKBROOKE SUBDIVISION
E. City Council Agenda Session Presentations:
E.1 2018-0732
SALES TAX BOND DISCUSSION - PAUL BECKER
F. City Council Tour:
G. Announcements:
H. Adjournment
City of Fayetteville, Arkansas Page 14 Printed on 12/6/2018