HomeMy WebLinkAboutORDINANCE 6114r
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6114
File Number: 2018-0620
ZETA GAMMA HOUSE CORPORATION:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH ZETA GAMMA HOUSE CORPORATION OF
KAPPA DELT SORORITY FOR STREET IMPROVEMENTS ALONG A PORTION OF MAPLE
STREET AND VANDEVENTER AVENUE, WITH THE AMOUNT TO BE PAID BY THE CITY OF
FAYETTEVILLE NOT TO EXCEED $28,470.00
WHEREAS, Zeta Gamma House Corporation of Kappa Delta Sorority is constructing a new development,
at the northwest corner of Maple Street and Vandeventer Avenue and, based on the rough proportionality
of the development's impact on City infrastructure and services, is required to construct limited street
improvements along its property frontage on both streets; and
WHEREAS, the Engineering Division has identified offsite street improvements, specifically a realignment
of the curb and sidewalk to create a safe intersection with Vandeventer Avenue, the cost of which
would exceed the rough proportionality of the development's impact; and
WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's
contractor who will be on-site installing the street improvements for the developer's project.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
therefore waives the requirements of formal competitive bidding and approves a cost share agreement
with Zeta Gamma House Corporation of Kappa Delta Sorority for the installation of street
Page 1 Printed on 11121118
Ordinance 6114
File Number: 2018-0620
improvements along a portion of Maple Street and Vandeventer Avenue, as shown in the map attached to
this Resolution, with the amount to be paid by the City of Fayetteville not to exceed $28,470.00.
PASSED and APPROVED on 11/20/2018
Attest:
Sondra E. Smith, City Clerk Treasure %%A%1 't'►►►!�
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FAYETTEVILLE.
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Page 2 Printed on 11121118
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2018-0620
Agenda Date: 11/20/2018 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Ordinance
Agenda Number: D. 4
ZETA GAMMA HOUSE CORPORATION:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
APPROVE A COST SHARE AGREEMENT WITH ZETA GAMMA HOUSE CORPORATION OF
KAPPA DELTA SORORITY FOR STREET IMPROVEMENTS ALONG A PORTION OF MAPLE
STREET AND VANDEVENTER AVENUE, WITH THE AMOUNT TO BE PAID BY THE CITY OF
FAYETTEVILLE NOT TO EXCEED $28,470.00
WHEREAS, Zeta Gamma House Corporation of Kappa Delta Sorority is constructing a new development, at
the northwest corner of Maple Street and Vandeventer Avenue and, based on the rough proportionality of the
development's impact on City infrastructure and services, is required to construct limited street improvements
along its property frontage .on both streets; and
WHEREAS, the Engineering Division has identified offsite street improvements, specifically a realignment of
the curb and sidewalk to create a safe intersection with Vandeventer Avenue, the cost of which would exceed
the rough proportionality of the development's impact; and
WHEREAS, waiving formal competitive bidding will save time and cost by utilizing the developer's contractor
who will be on-site installing the street improvements for the developer's project.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and approves a cost share agreement with Zeta Gamma House
Corporation of Kappa Delta Sorority for the installation of street improvements along a portion of Maple Street
and Vandeventer Avenue, as shown in the map attached to this Resolution, with the amount to be paid by the
City of Fayetteville not to exceed $28,470.00.
City of Fayetteville, Arkansas Page 1 Printed on 1112012018
Jonathan Ely
Submitted By
City of Fayetteville Staff Review Form
2018-0620
Legistar File ID
11/20/2018
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/29/2018
ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of this cost share with Kappa Delta Sorority to pay $28,470 for street and sidewalk
improvements to Maple Street and Vandeventer Avenue.
Budget Impact:
4470.800.8820-5809.00 Sales Tax Capital Improvements
Account Number
02116.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
N/A
N/A
N/A
Fund
Cost Share/ROW/Intersection/Street Calming
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
704,817.00
$
69,324.82
$
28,470.00
607,022.18
Previous Ordinance or Resolution # N/A
Approval Date:
V20180321
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 20, 2018
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
CITY COUNCIL MEMO
FROM: Jonathan Ely, Development and Construction Manager
DATE: October 29, 2018
SUBJECT: Cost Share, Zeta Gamma House Corporation of Kappa Delta Sorority:
Street Improvements at Maple and Vandeventer
RECOMMENDATION:
Staff recommends approval of this cost share with Kappa Delta Sorority to pay $28,470 for street
and sidewalk improvements to Maple Street and Vandeventer Avenue.
BACKGROUND:
In late 2017, the Development Services Office received a request for a Site Improvement Plan for
construction of the Kappa Delta Sorority House at the Northwest Corner of Maple Street and
Vandeventer Avenue. The request was to construct a new sorority house to replace the existing
house, and add more capacity. The Site Improvement Plan was approved by staff on February
9, 2018.
The current configuration of the intersection at Maple and Vandeventer is confusing and
dangerous for both vehicles and pedestrians. Maple Street at this location is a two lane with a
master street plan designation of ST -45. However, there is a jog in the right of way that over the
years has resulted in a relatively large paved width (in some areas 44 - 50 feet wide). This results
in some confusion in the location of the travel lanes vs. parking areas as these have historically
only been defined by pavement markings. This in conjunction with the steep hill to the east can
also lead to issues with speeding making it dangerous for pedestrians and vehicles in the
intersection.
DISCUSSION:
During development and permitting review of the new Kappa Delta Sorority house, the project
was required to make improvements to the sidewalk along both Maple and Vandeventer. In
conjunction with this, the engineering division recognized an opportunity to partner with the project
to improve traffic flow and safety at this intersection by extending those improvements further
east. The improvements included in this cost share would consist of new curb and gutter to
reduce the overall paved width of Maple, while also defining the intersection better with proper
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
radii and on designated on street parking. In addition, sidewalks will be reconstructed to city
standards including new ADA ramps, and a new crosswalk.
BUDGET/STAFF IMPACT:
This project is funded by the Sales Tax Capital Improvements Fund
Attachments:
Contractual Agreement for Cost Share of Street Improvement Costs
Cost Breakdown for Street and Sidewalk Improvements
Project Site Plan showing location and scope of Improvements
CONTRACTUAL AGREEMENT FOR
COST SHARE OF STREET IMPROVEMENT COSTS
This Agreement, made and entered into on this 101hday of November 2018, by
and between the City of Fayetteville, Arkansas ("City") and Zeta Gamma House Corporation of
Kappa Delta Sorority ("Kappa Delta"), witnesseth:
WHEREAS, Kappa Delta has proposed a new large scale development, approved at the
northwest corner of Maple Street and Vandeventer Avenue, and
WHEREAS, the Kappa Delta development is required to construct street improvements
along its property frontage of Maple Street and Vandeventer Avenue: and
WHEREAS, offsite street improvements, which exceed the rough proportionality of
impact of the project are necessary east of the site on Maple Street to realign the curb and sidewalk
to create a safe intersection with Vandeventer Avenue
WHEREAS, the City of Fayetteville Engineering Division recommends the offsite street
improvements, which exceed the rough proportionality of impact from the development be funded
by means of a cost share.
NOW, THEREFORE, the City of Fayetteville, Arkansas and Kappa Delta agree as
follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Reimburse Kappa Delta for $28,470.00 which represents the cost to install
approximately 164 linear feet of curb, 120 linear feet of 5 ft wide sidewalk,
ADA Ramps, a driveway apron, and crosswalk in the area identified in Exhibit
"A", attached.
B. Payments due to Kappa Delta, shall be remitted within sixty (60) days after
receipt of valid invoices, and pending successful inspection and acceptance of
the completed work by the City of Fayetteville Engineering Division.
2. Kappa Delta agrees to:
A. Provide the necessary and normal project management, inspection, and testing
as necessary for a complete and acceptable curb and sidewalk installation per
the City of Fayetteville Standard Specifications for Street and Drainage
Construction.
B. Provide a copy of the invoices from the Contractor upon City approval of the
street widening and drainage installation.
Page l of 2
C. Pay for the street and sidewalk improvements (with reimbursement of
$28,470.00 of the cost by the City of Fayetteville).
3. It is further understood that the contract for construction is between Kappa Delta and
their Contractor and that the City has no contractual obligation with either the
Contractor or any agent for Kappa Delta. The City's only obligation shall be to
participate in a contractual agreement with a not -to -exceed amount of 528,470.00 for
the street and sidewalk improvements as indicated on the cost share exhibit.
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
ZETA GAMMA HOUSE
CORPORATION OF KAPPA DELTA
SORORITY
By:
Z -A 0 yerbe`r�
f`I L16 Ae S id�,� t
ATTEST:
CITY OF FAYETTEVILLE,
ARKANSAS
ATTEST:\�`�t+srrrr�►►►■
By: ' I��I
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Page 2 of 2
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SONDRA SMITH, City Clerk = :FAYETTEVILLE •x�=
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JORGENSEN
+ASSOCIATES
Civil Engineering Surveying
Landscape Architecture Services
October 4, 2018
Cost Share for On -street Parking/ Curb Alignment:
Intersection of Vandeventer Ave. and Maple St.
124 W Sunbridge Drive, Suite 5
Fayetteville, AR 72703
Office: 479.442.9127
Fax: 479.582.4807
www lorgensenassoc.com
In regards to the public improvements for sidewalk, crosswalk, curb realignment and parking at the intersection of
Vandeventer Ave. and Maple St. we have created the cost share below.
The proposal is for the City of Fayetteville to pay the increase in costs associated with curb and sidewalk realignment as well
as defined on -street parking on Maple St. Currently, the intersection comes in at a difficult and unexpected angle. On -
street parking is unprotected and on this downhill slope increased speeds and gravel accumulation can make traffic lanes
more difficult to navigate.
We have deducted the original amount for striping.
North Off -Site Estimated Costs
Item
Description
Qty.
Unit
Unit Price
Total
001
Demolition
1
LS
3,500
3,500
002
Site Earthwork
1
LS
9,143
10,143
003
Landscaping
1
LS
1,250
1,350
004
Site Concrete: Curb, Sidewalk, Parking
1
LS
6,460
7,460
005
Concrete Driveway
1
LS
1,200
1,200
006
Pavement Marking
1
LS
250
250
007
Deduct Original Marking
1
LS
-300
-300
008
GC Contractors Bond & Insurance
215
009
CDI Fee
977
010
Civil, Staking, Inspection & Management
3,675
TOTAL
28,470
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Cost Share Exhibit "A"
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AFFIDAVIT OF PUBLICATION
I Cathy Wiles, do solemnly swear than I am the Legal Clerk of the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
circulation, that from my own personal knowledge and reference
to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord 6114
Was inserted in the Regular Edition on:
November 29, 201$
Publication Charges: $ 127.40
`P -1
Cathy Wiles
Subscribed and sworn to before me
This Sfi^ day of O*L , 2018.
Notary Public
My Commission Expires: S -&-LS
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
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Ordinance: 6114
File Number: 2018-0620
ZETA GAMMA HOUSE CORPORATION:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND APPROVE A
COST SHARE AGREEMENT WITH ZETA
GAMMA HOUSE CORPORATION OF
KAPPA DELT SORORITY FOR STREET
IMPROVEMENTS ALONG A PORTION OF
MAPLE STREET AND VANDEVENTER
AVENUE, WITH THE AMOUNT TO BE
PAID BY THE CITY OF FAYETTEVILLE
NOT TO EXCEED $28,470.00
WHEREAS, Zeta Ganmma House Corporation of
Kappa Delta Sorority is constructing a new
development, at the northwest corner of Maple
Street and Vandeventer Avenue and, based on
the rough proportionality of the development's
impact on City infrastructure and services, is
required to construct limited street
improvements along its property frontage on
both streets; and
WHEREAS, the Engineering Division has
identified offsite street improvements,
specifically a realignment of the curb and
sidewalk to create a safe intersection with
Vandeventer Avenue, the cost of which would
exceed the rough proportionality of the
development's impact; and
WHEREAS, waiving formal competitive
bidding will save time and cost by utilizing the
developer's contractor who will be on-site
installing the street improvements for the
developer's project.
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of
Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive
bidding is deemed not feasible or practical and
therefore waives the requirements of formal
competitive bidding and approves a cost share
agreement with Zeta Gamma House Corporation
of Kappa Delta Sorority for the installation of
street
improvements along a portion of Maple Street
and Vandeventer Avenue, as shown in the map
attached to this Resolution, with the amount to
be paid by the City of Fayetteville not to exceed
$28,470.00.
PASSED and APPROVED on 11/20/2018
Approved:
Lioneld Jordan, Mayor
Attest:
Sondra E. Smith, City Clerk Treasurer
74760264 N6v. 29, 2018