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HomeMy WebLinkAboutORDINANCE 6088113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6088 File Number: 2018-0488 OZARK KENWORTH, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A REPAIR QUOTE OF $22,176.02 FROM OZARK KENWORTH, INC. D/B/A MHC KENWORTHNOLVO - SPRINGDALE TO REPAIR A SEWER CLEANER TRUCK THAT WAS INVOLVED IN AN ACCIDENT WHEREAS, on July 5, 2018, a City sewer cleaner truck was involved in an accident and was towed to Ozark Kenworth, Inc. d/b/a MHC Kenworth/Volvo - Springdale, which is the only Kenworth vendor in the area; and WHEREAS, the vendor was required to take apart and inspect the truck for damage and has determined that it can be repaired at a cost of $22,176.02, including sales tax; and WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Arkansas Procurement Law R6:19-11-203, subsection 14 (EE): repair of "hidden or unknown damages" the repair of the sewer cleaner truck does not require formal competitive bidding and, therefore, waives competitive bidding and accepts the repair quote from Ozark Kenworth, Inc. d/b/a MHC Kenworth/Volvo - Springdale in the amount of $22,176.02 (which includes sales tax) and authorizes the payment of that amount. PASSED and APPROVED on 9/18/2018 Page 1 Printed on 9124118 Ordinance: 6088 File Number: 2018-0488 Approved: Attest: L' neid Jordan,yo Sondra E. Smith, City Clerk Treasurer Op `�. U ��AYETTFV LLE AN Sp►'J 3 p �• Rpt, Page 2 Printed on 9124118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0488 Agenda Date: 9/18/2018 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 1 OZARK KENWORTH, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A REPAIR QUOTE OF $22,176.02 FROM OZARK KEN W ORTH, INC. D/B/A MHC KENWORTHNOLVO - SPRINGDALE TO REPAIR A SEWER CLEANER TRUCK THAT WAS INVOLVED IN AN ACCIDENT WHEREAS, on July 5, 2018, a City sewer cleaner truck was involved in an accident and was towed to Ozark Kenworth, Inc. d/b/a MHC Kenworth/Volvo - Springdale, which is the only Kenworth vendor in the area; and WHEREAS, the vendor was required to take apart and inspect the truck for damage and has determined that it can be repaired at a cost of $22,176.02, including sales tax; and WHEREAS, formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE 1T ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Arkansas Procurement Law R6:19-11-203, subsection 14 (EE): repair of "hidden or unknown damages" the repair of the sewer cleaner truck does not require formal competitive bidding and, therefore, waives competitive bidding and accepts the repair quote from Ozark Kenworth, Inc. d/b/a MHC Kenworth/Volvo - Springdale in the amount of $22,176.02 (which includes sales tax) and authorizes the payment of that amount. City of Fayetteville, Arkansas Page 1 Printed on 9/25/2018 Jesse Beeks/Sara Glenn Submitted By City of Fayetteville Staff Review Form 2018-0488 Legistar File ID 9/18/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 8/30/2018 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: An Ordinance to approve a bid waiver to MHC for an accident repair in the amount of $22,176.02, due to a tear down, inspect and repair. Insurance funds have been received in the amount of $21,150.02. 5400.720.4410-5311.01 Account Number Budget Impact: Water&Sewer Insurance Self (City Vehicles) Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Project Title $ 1,131.00 1,13: $ 1,000.00 Previous Ordinance or Resolution # Approval Date: V20160321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF SEPTEMBER 18, 2018 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Jesse Beeks, Fleet Operations Superintendent DATE: August 30, 2018 SUBJECT: Bid Waiver for MHC Accident Repair CITY COUNCIL MEMO RECOMMENDATION: An Ordinance to approve a bid waiver to MHC for an accident repair in the amount of $22,176.02, due to a tear down, inspect and repair. Insurance funds have been received in the amount of $21,150.02. BACKGROUND: Unit 9164, Water & Sewer's Sewer Cleaner Truck, was involved in an accident on July 5, 2018. While it was raining the driver struck a light pole. The vehicle was towed to MHC, as this is our only local Kenworth vendor. At this time, the City did not know how costly the damage would be until the tear down was complete. Arkansas Municipal League was notified and visited MHC to view the damage to see the extent of the damage and sent a check to the City in the amount of $21,150.02 on July 17, 2018. The City received this truck back on July 27, 2018. DISCUSSION: Purchasing and Fleet recommend the approval of a bid waiver to MHC for an accident repair in the amount of $22,176.02, due to a tear down, inspect and repair. Insurance funds have been received in the amount of $21,150.02. BUDGET/STAFF IMPACT: Water & Sewer has sufficient funds for the $1,000.00 deductible. Attachments: Copy of MHC Invoice Copy of AML Insurance Check Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 68 Dealers In 16 States, www.mhe.com REPAIR ORDER INVOICE Customer Number: 68137 Phone: (479) 575-8289 TAX CHARGE JESSIE 1111111Hill 11111111111f11III 1111I11111111111111111111111111111E1111111111110111 City of Fayetteville 113 W Mountain St Fayetteville AR 72701-6069 SERVICING DEALERSHIP OZARK KENWCRTM, Inc , DBA MHC KENVVORTHIVOLVO -SPRINGDALE 4720 WEST SUNSET AVENUE SPRINGDALE, AR 72762 1-479-756-1200 Invoice Number: R00275200035043 7110/2018 1 7/31/2018 COMPLAINT: REPAIR PER ESTIMATE VVIRS CODE: 01-002-000-00.0-13-00 CORRECTION: OTHER MNT REPAIR -CAB & SHEET -METAL -CAB & SHEET METAL -NO FAILURE PULLED HOOD OFF TRUCK, AND STARTED PULLING AIR TO AIR AND RADIATOR. T. WORKED ON HooD . F INI SHED UP HOOD. PUT LEFT FRONT HANDER AND `STEERING BOX ON.BOLT UP LEFT FRONT SPRING HANGER AND STEERING BOX- FINISHED PUTTING SPRING HANGER ON FRONT AXLEAND'STARTED PUTTING CROSSMEMBER IN. BOLT UP FRONT CROSSMEME3ER- REMOVE STEERING TINE. BOLT UP BRAKETS TO CROSSMEMBER. REPLACE LEFT SPRING. PULL APART RADIATOR PSA43SEM3LED CACI COND,AND RAD. PUT POWER STEERING LINES ON TRUCK- REMOVE GRILL AND INSTALL NEW GRILL AND SIDE PIECES FINISHED TIGHTENING UP RADIATOR. DRAINED OIL AND PULLED FILTERS • PUT OIL PAN ON TRUCK ,AND FILL WITH OIL. CHANGED OIL FILTER. PUT HOOD ON TRUCK, AND WASHER FLUID BOTTLE. INSTALLED MUD FLAPS, CHANGED OUT THE LIGHTS ON LEFT SIDE. ADJUSTED HOQ*J' - PUT SPLASHSHEILD ON TRUCK, AND WIRE TIED WIRES UP. PUT ANTI -FREEZE IN TRUCK. SET UP TO CHECK ALIGNMENT. CHECKED CASTOR CAMBER AND TOE, CHECKED REAR AXLES AND CHECKED STEERING WHEEL. CHANGED U -BOLTS AND TORQUED. ADJUSTED HOOD, SET STEERING BOXES, AND PUT SHOCKS ON. ALSO PUT GUARD ON BOTTOM OF RADIATOR. CHARGED A/C. CHECKED ALL FITTINGS AND SPRAYED WITH SOAPY WATER COULD NOT FIND ANY LF;AICS. PUT BUMPER ON TRUCK. CHECKED A/C AND A/C IS COLD, Labor To Lal -- 4,401.20 K212-189 SHELL-GRILLDENSER 1 91.62 91.62 L76-1041-200 SHIELD -SPLASH INNER MU 2 16.40 32.80 A85-1255 BRACKET ASSY-HOOD PIVO 1 141.98 141.98 54855002 COVERING -TOP ENT 1 134.95 134.95 842666 ARM -PITMAN, 1 144,00 144.00 K221-4737 SPACER -FRONT AXLE 1 82.86 82,86 CONTINUED SEAMS ANCI CfSA1tl1T10k5 OF T{St9 SAiS ARF BET FpRTNRFLpW ANo rmSE roNTA woo AT WWW MKr..CCM WHIcv$ ARE;NCORp0RA-FEDHERE W f3 THIS REFERENU$ I pAYl+El�(p; CVlirllln rN1J1f pirl'D�>vW pr ad11 pinplf4 ff4J 6n tlltl prlpr,yly(}! In/y Ih uur kl tfNl M1r}orllnr lrnL¢r(ryflra�r lv GvlpxnL'1 {H p.IrP]Illy, lrxNll S!.0 tatlleMi� iclmllp CVI;IVIkWI HS ulprq.iV'll orr1144g S 4 [II11YIfil� NII�nI M .11rrllArtjM mMYuglr M lM I.rMCr F'IV 171NM�fM{rrMlyp Cie6t nasnnn mq �rprynu(`n n dINYln Iry ♦h�,l n• Fl a yl�l ou �.pr Mw IIwN M WWII Mtcr! 111 iIs.w�m y1�I Q kv3lpf, Q ,}gr}lt�ls M fA�gllr lllf MM 1"JI15lAt1 p! 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'.y =�, cJY.')2�i PAG E: 1 T O 68 Dealers 11116 Statesi www.mhc,coln REPAIR ORDER INVOICE SERVICING DEALERSHIP OZARK KENWORTH, INC., DBA MHC KENWORTHIVOLVO -SPRINGDALE 4720 WEST SUNSET AVENUE SPRINGDALE, AR 72762 1-479-756-1200 Customer Number: 6807 1 Phone: (479) 575-8289 Invoice Number: R00275200035043 X114-20 R11-1956 RESERVOIR -WASHER BRACKET -CLC 1 102.86 102.86 R11-1772 B71-1001 BRACKET -WASHER BOTTLE 1 1 147.52 80.42 147.52 80.42 X241-571-322 SHOCK FRONT U BOLT -FRONT SPRG 7/8- 1 2 75.65 52,67 75.65 A24-1213 N4778001 CROSSMEMBER-LOWER STL 1 136.95 105.34 136.95 N4147001 CONDENSER ASSY COOLER -AUX ASSY SERVIC 1 1 429.72 427.80 429.72 40232 40222 BOLT 8 8.02 427.80 64.16 40226 10541835 BOLT BOLT 16MM 6 6 5.80 6.81 40.86 EUE-3002A NUT NUT NUT 20 6 2.39 2.00 47.80 12.00 L35-1029-2 HKC05584 FENDER -FRONT LH 1 468,22 468.22 N3988001 U BOLT -FRONT SPRG 7/8- COVER -RADIATOR LH 2 1 68.42 266.05 136.84 N3990001 COVER -RADIATOR RH 1 254.60 266.05 254.60 N3963002 HE3027 COVERING -BTM ENT 1 188.80 188.80 90215IMP HOSE SFLEX#8 213-8 45 PLR UNION 42X8 6 2 4,82 28.92 FG6282 75044IMP #8 SWIVEL 725-8-8 2 2.35 8.15 4.70 16.30 12572IMP CLAMP 5L 8X3L8 BLT VINY NUT METRICLOCK 8X1.25 3 3 .44 1.32 151541MP HEX CAP 10.9 M8X25 3 ,51 .28 1.53 gq 750442MP TY -RAP 15"HEAVY DUTY 5 CLAMP 5/8X3/8 BLT VINY 25 3 .29 7,25 1075753 1075790993 CLAMP 1 .44 3.69 1,32 3.69 D-1 SINGLE JOB ORING KIT 1 3.99 3.99 F65-6058-637094 Q347367FLG ATF ATF ROD ASSY-TIE RADIATOR 1 1 27.12 159.96 27.12 159.96 3690567CUM CAP -FILL VENTED PAN -OIL 1 1 6.62 6.62 4026684CUM GASKET, PAN 1 1,295.26 172.36 1,295.26 172,36 H4656EX 4-4401 BULB LOW -BEAM 12.8V 35 1 10.48 10.48 3-2048-3 RING-RETAIN)R BEZEL DUALRECTANGULAR 2 1 14.94 78.78 29.88 550045126 LF14000NNFLG OIL 15w40 ROTELLA GALL 12 16.99 78.78 203.88 FF5776FLG FILTER FILTER -FUEL COMB 1 1 47.47 50.06 47.47 50.06 X37-1004 X213-2900 FILTER-FUELYWATGR PACC 1 30.49 30.49 550045126 SHIRLD-GR IL DF!,NSER OIL 15W40 ROTELLA GALL 1 1 68.84 16.99 68.84 16.99 27101-CTCS RF126000448 OIL TRANS ALLISON GALL HOOK -HOOD HOLDDO'WN 1 1 52.50 52.50 RF328924092 D-1A'Z'F LATCH HOOIIHOLDDOWN 1 20.51 29.33 20.51 29.33 1702PK ATF TY -RAP 7" 1=1000 1 16 27.12 27.12 9724PK 1-1962-100DSP TY -RAP 1 5"HEAVi" DUTY 5 CONNECTOR-CRMP 10 .17 -29 2.72 2.90 MGLP - R8 - 6 RF5100 & SEALL 1/4 INCH MONOBOLT SHOR 4 12 .48 2.39 1.92 28.68 A24-1392 COOLANT RFHD ELC 50/f50 CROSSMEiMlBER-RADIATOR U 12 1 8.08 626.58 96.96 N71-6140-10000 BUMPER 579 1 1,146.48 626.58 1,146.48 CONTINUED TERMS AYili'i CONpiYio Iqs OF rHls SALE ARE SET FORTH aELOW AND THOSE CONTAINECI AT WWLW.MHC,COM WHICH ARE INCORPORATIO -eRF IN BY THIS RIarFRENCF. i+ hAYh1Y117 rnm nr+ 411fl3 f•.,f.�.ir In [m JJ 11LYI lillpll ml ki} #CEF_wry[il I„T W. 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DDA MHC KENWORTHIVOLVO - SPRINGDALE 4720 WEST SUNSET AVENUE SPRINGDALE, AR 72762 REPAIR ORDER INVOICE 1"4797561200 Customer Number: 6807 Phone: (479) 575-8289 Invoice Number: 800275200035043 TAX I CHARGE JESSIE N4171003 BII-1026 Bll-1026R W6925002 S1679004 B81-6018-003 RXTAS65219AEXCH CXTAS65219AEXCH L24VU8445A11 X137-269 SHROuD-ASSY $ER icE BR,ACICET -DRIVE FRONT SP BRACKET -DRIVE FRONT SP CAC ASSY-SERVICE RADIATOR -LOW CLOG SPRING -FRONT 18/20K CC GEAR -POWER STEERING GEAR -POWER STEERING DRAGLINX-STEERING GRILLE -TUBE 7/10/2018 1 7/31/2018 1 546.10 546.10 1 700.52 700.52 1 700.52 700.52 1 1,138.24 1,138.24 1 1,429.25 1,429.25 1 705.26 705.26 1 895.29 895.29 1 400.00 400.00 1 247.06 247.06 1 332.15 �, 5 Parts Total -- Total Operation 1 -- .19,447. 4 C COMPLAINT: PAINT REPAIRS VMRS CODE: 01-002-004-053-15-00 CORRECTION: PAIN11 PREP, & REPAINT -HOOD ASSEMBLY -HOOD -NO FAILURE PREP ARID PAINT FOOD MATERIAL r� Labor Total -- 608.00 PAINT MATERIAL 1 150.00 Parts Total Total Operation 2 758.Oq CONTINUED TERM9AND CONDfMNVIOF THIS RALE ARE SET FgRTHREI,OW AND THOSE C4NTAAIPdFD IT WWW MVIC roM WHICH ARE JUCORP ORATED hlEIiEIH HY7tiH8 REFEiiT IN I . vAyHigN►: Cuf17Mry qyr f+W {7csrv} Rrr lMY 9rrrplld lxN nR me beApl.7tlroh lti el uedun #r 1a;lr++i�aus Illy NN>•]kr nrOramr tv 4rndAnrr Yf NR`Pinv. wir,,s rrl wAll erLuq trrinr CE !ui CyIWNer yfe .�plgrQV t ]rrLn hya �(gllWald nFiCn fN .W%MII.11 pan.�pfr -11M r- Fn! 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PAG E: 3 <7NAHC 66 Dealers In 16 States, www.mhe.com SERVICING DEALERSHIP OZA.RK KEN WORTH, INC., DBA MHC KENWORTHNOLVO - SPRINGDALE 4720 WEST SUNSET AVENUE SPRINGDALE, AR 72762 RE PAIR OR DER 1-479 756-1200 Customer Number: 6807 Phone: (479) 575-8289 Invoice Number: R00275200035043 TOTAL DUE ' v 22,176,02 REMIT TO: P.O. BOX 879269 KANSAS CITY, MO 64187-9269 P rq tc reWELLARR ed' pARTi2e"S R : riee�guar� sP1CFR ..T� J D 5T 12 Berg warner r �...� F Q AXALTA TERNIA AND CONO]?EON 8 OF THIS SALE ARE SET FORTH GFLOW ANTI THO5E CONTAINEOAT WWW t4Hr. COW WHICH ARr; INCORPORATED HEREIN UY THIS REFERENCE I. 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"'No' ,l Un lkd:i OAF, Ir aakp�x Y RHRtirfR ilpN: ATlrrnnh mnlylnf r.tl T11IT"MIN,..merle-.W,,,q,,Enillpp, yll�leRkiCpflhQ RYdr}1AfpGf(II MiR'Ii115lftlC0 Cry died M(nl�canF>t'aM1T9il;,nfV”&I'IT�illl In ilrr.�rllJsiL6 e�illl jla fyymnffGaal AliNlralkifT RkiL^u. FliM1f(:fl 1P nld •idc,4rwv,ual, npn[1m11.,1 vel lnnn In up fi}kni •w,I r arRWkn• Hn Ynmgry �I n,c r nY.Uual AYn!$I:JN�ryIOnH� . PAGE: 4 REORDER 805 - U -S. PATENT NO 5538290, 557550B, 5641163, 5785353, 5984364, 6030ODD MUNICIPAL VEi'•IICLE PROGRAM • P.O. BOX 38 • NORTH LITTLE ROCK, AR 72115 Prop Damage 18-00587-001 Property Damage D/ 7/05/2018 Location: 2435 S Industrial Dr Claimant Name: FAYETTEVILLE Claims Payment Type: Part 2 Property Damg Ref#: 70518-00 Check Number: 0047249 Claim Amount: 22,150.02 Ded. Paid : YES Check Total: 21,150.02 r- 9 tLO(-t q �C(-) - ) 10) - Cn THIS CRECK IS VQ1Q WITNOLtT A COLORED HQRi!>rR ANO BAClCSiROUHO PWS p I[NIGHT & FINGERPRINT WATERAIARiG Ok Tiii:= BACK . H 0 AT ANGLE TO VIEW1. 0 MUNICIPAL VEHICLE PROGRAM P.O. BOX 38 NORTH LITTLE ROCK, ARKANSAS 72115 ' (501) 374-3484 Simmons First National Prop Damage 18-00587-001 LITTLE ROCK, ARKANSAS 72201 Property Damage D/ 7/05/2018 7/17/2018 $*****21.150.02** Twenty One Thousand One Hundred Fifty Dollars and Two /100 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701- 110004 7 249110 1:013 2 900 4 3 21: 106904 1 21" 81-031829 DATE CHECK NO. 7/17/2018 0047249 AMOUNT $ *****21,150.02 VOID AFTER 90 DAYS 1 Date: 7/12/2018 07:42 PM Estimate ID: AUTO -1800515 ! Estimate Version: 1 Supplement: 1(FF) 7/1 �), 2018 07:40:37 PI Profile ID: * MHC KENWORTH SPRIN ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM P.O. BOX 38, LITTLE ROCK, AR 72115 (501) 978.6123 Fax: (501) 978-6265 Email: mpvclaims@arml.org/ PT Damage Assessed By: Curtis Russell Appraised For: ARKANSAS MUNICIPAL LEAGUE (501) 978-6123 Supplemented By: Curtis Russell Classification: Field Condition Code: Good Date of Loss: 7/512018 Contact Date: 719/2018 Deductible: 1,000.00 File Number: AUTO -1800515 Claim Numb r: 18-00587-001 Insure CITY OF FAYETTEVILLE Owner: CITY OF FAYETTEVILLE WHITE 1525 S HAPPY HOLLOW RD, FAYETTEVILLE, AR 72701 Address: Telephone: Work Phone: (479) 444-3496 Mitchell Service: 914872 Line Item Description Type of Loss: Collision Arrival Date: 719/2018 Accident Date: 715/2018 Fax Phone: (479)444-3425 Vehicle Production Date: 8/12 Drive Train: License: X19350 AR Search Code: None Front Bumper Frt Face Barr Frt Bumper Grille L Grille Shell Lwr Grille Shell Grille l Description: 2012 Kenworth T800 Type/Component: Truck BDY VIN: 1 NKDL40XXDJ360615 7 400049 Mileage: 51,490 L Headlamp Retaining Ring OEM/ALT: O REMOVE/REPLACE Color: WHITE Jne Entry Labor tem Number Type Operation 1 400002 REF REFINISH 2 402225 BDY REMOVE/REPLACE 3 400033 BDY REMOVE/REPLACE 4 400034 BDY REMOVE/REPLACE 5 400036 BDY REMOVE/REPLACE Mitchell Service: 914872 Line Item Description Type of Loss: Collision Arrival Date: 719/2018 Accident Date: 715/2018 Fax Phone: (479)444-3425 Vehicle Production Date: 8/12 Drive Train: License: X19350 AR Search Code: None Front Bumper Frt Face Barr Frt Bumper Grille L Grille Shell Lwr Grille Shell Grille l Part Type/ Part Number N.A. N.A. N.A. N.A. N.A. N.A. N.A. New New Existing N.A. N.A. Dollar Labor Amount Units C 2.0 1,330.04 * Front LapPs 6 400047 BDY REMOVE/REPLACE L Headlamp Bezel 7 400049 BDY REMOVE/REPLACE L Headlamp Retaining Ring 8 400051 BDY REMOVE/REPLACE L Otr Headlamp Sealed Beam C 7.0 32.80 * Hood 9 400063 REF REFINISH Hood Outside "- S clallm ualI~ntrL 10 900500 BDY * REMOVE/REPLACE LT HOOD SPLASH IN HOOD 11 900500 BDY * REMOVE/REPLACE RT HOOD SPLASH IN HOOD 12 400078 BDY REPAIR Hood Panel r Charge Airq� Coo1eF 13 400088 MCH REMOVE/REPLACE Charge Air Cooler Assembly - ' -M Caalinq, 14 400804 BDY REMOVE/REPLACE Cooling Radiator Core RECALL NUMBER: 07/12/201813:49:13 AUTO -1800515 ESTIMATE Mitchell Data Version: OEM: JUN -18_V Copyright (C) 1994 - 2018 Mitchell International Software Version: 7.1.228 All Rights Reserved Part Type/ Part Number N.A. N.A. N.A. N.A. N.A. N.A. N.A. New New Existing N.A. N.A. Dollar Labor Amount Units C 2.0 1,330.04 * 1.3 91.62 * 0.2 68.84 * 0.2 364.30 * 1.5 78.78 * 0.2 29.88 * 10.48 * 0.3 # C 7.0 32.80 * 0.0* 32.80 * 0.0* 10.0* # 1,224.68 * 1.0 # 1,518.58 * 4.0 # Page 1 of 4 15 403565 BDY REMOVE/REPLACE 16 403564 BDY REMOVE/REPLACE 17 403566 BDY REMOVE/REPLACE 18 403567 BDY REMOVE/REPLACE 19 403571 BDY REMOVE/REPLACE 20 401915 BDY REMOVE/REPLACE 21 400098 BDY REMOVEIREPLACE 22 400759 MCH REMOVEIREPLACE 23 401918 REF REFINISH 24 402286 REF REFINISH 25 401328 BDY REMOVE/REPLACE 26 402483 FRM REMOVEIREPLACE 27 403586 FRM REMOVEIREPLACE 28 403587 FRM REMOVE/REPLACE 29 400860 MCH REMOVE/REPLACE 30 900500 MCH * REMOVE/REPLACE 31 402914 MCH REMOVE/REPLACE 32 402916 MCH REMOVE/REPLACE 33 400875 MCH REMOVEIREPLACE 34 400876 MCH REMOVE/REPLACE 35 400677 MCH REMOVE/REPLACE 36 401159 MCH REMOVEIREPLACE 37 401160 MCH REMOVEIREPLACE 38 843671 MCH REMOVE/REPLACE 39 843672 MCH REMOVE/REPLACE 40 900500 MCH * REMOVE/REPLACE 41 900500 BDY * REMOVE/REPLACE 42 401058 BDY REMOVE/REPLACE 43 401056 BDY REMOVEIREPLACE 44 401057 BDY REMOVE/REPLACE 45 900500 BDY * REMOVEIREPLACE 46 900500 MCH * REMOVE/REPLACE 47 900500 MCH * ALIGN 48 400538 BDY REPAIR 49 REF REFINISH/REPAIR 50 REF ADD'L OPR 51 ADD'L COST Upr Cooling Cover -- Lwr Cooling Cover R Cooling Cover L Cooling Cover L Cooling Rod / Cooling Fan Shroud Upr Cooling Pipe / A/C,'Heater Air Cond Condenser - -M Front Fender L Fender Outside r L Add For Inside L Lwr Fender Panel Frame Frame Crossmember -F R Frt Frame Spring Bracket � -F L Frt Frame Spring Bracket -F Front Axle & Sus ension L Frt Susp Shock Absorber - -M 5 eciaf/Manual Entr LT STEER AXLE SPACER BLOCK Front Axle &Sus ension L Frt Susp Leaf Spring -M L Frt Susp U -Bolt -M 2@150.36 Front Steering Linkage/Gear Steering Gear -M Steering Pitman Arm M Steering Drag Link -M Steering Steering Inlet Hose -M Steering Outlet Hose -M Enaine Engine Oil Pan -M Engine Oil Pan Gasket -M SpeclalfManual Entry OIL FILTER Special/Manual Entry 12@20.83 Windshield W/Shield Washer Reservoir -,- R W/Shield Reservoir Mtg Brkt L W/Shield Reservoir Mtg Brkt Sp eciallhtanuat Ent HOOD STRAPS 2@25.50 POWER STEERING COOLER ALIGNMENT Cab L Cab Cowl Side Panel L Cab Cowl Side Panel Additional erations Clear Coat Additional Costs & Materiats Paint/Materials Date: 7/12/2018 07:42 PM Estimate ID: AUTO -1800515 Estimate Version: 1 Supplement: 1 (F F) 7/12/2018 07:40:37 PI Profile ID: ' MHC KENWORTH SPRIN N.A. 134.58 * 0.3 # N.A. 266.05 * 0.3 # N.A. 206.42 * 0.3 # N.A. 254.60 * 0.3 # N.A. 170.64 * 0.3 N.A. 587.58 * 1.3 # N.A. 35.42 * 0.5 N.A. 429.72 * 1.0 C 1.5 C 0.6 N.A. 468.22 0.8 N.A. 773.53 1.0 # N.A- 753.72 2.5 # N.A. 753.72 * 2.5 # N.A. 75.65 * 0.5 # New 82.86 * 0.0* N.A. 758.82 * 1.7 # N.A. 300.72 * 0.6 # N.A. 968.58 * 3.5 N.A. 144.00 * 1.0 # N.A. 277.50 * 0.8 N.A. 137.87 * 0.5 N.A. 137.87 * 0.5 N.A. 1,475.62 * 2.8 # N.A. 190.84 New 65.32 0.0* New 250.00 " 0.0* N.A. 102.86 * 0.2 N.A. 113.97 * 0.2 # N.A. 113.97 * 0.2 # New 51.00 * 0.6* New 427.80 * 1.0* Existing 3.0* Existing 1.0*# 2.0* 2.6 565.20 * ESTIMATE RECALL NUMBER: 07/12/201813:49:13 AUTO -1800515 Mitchell Data Version: OEM: JUN_18_V Page 2 of 4 Copyright (C) 1994 - 2018 Mitchell International Software Version: 7.1.228 All Rights Reserved * - judgment Item # - Labor Nate Applies C - Included in Clear Coat Calc Estimate Totals Date: 7/12/2018 07:42 PM Estimate ID: AUTO -1800515 Estimate Version: Supplement: 1 1 (F F) 7/12/2018 07:40:37 PI Profile ID: * MHC KENWORTH SPRIN Point(s) of Impact 12 Front Center (P) Insurance Co: ARKANSAS MUNICIPAL LEAGUE Telephone: (501)978-6123 Fax Phone: (501) 978-6562 Inspection Site: MHC KENWORTH Address: 4720 WEST SUNSET SPRINGDALE, AR 72762 Inspection Date: 719/2018 ESTIMATE RECALL NUMBER: '07A Z2018 13:49:13 AUTO -1800515 Page 3 of 4 Mitchell Data Version: OEM: JUN -18_V Copyright (C)1994 - 2018 Mitchell International Software Version: 7 1 228 All Rights Reserved Add'I Labor Sublet it. Part Replacement Summary Amount I. Labor Subtotals Units Rate Amount — -'- -" Amount 0.00 Totals 1,63 02 0 T Taxable Parts @ 15,292.25 9.750% 1,490.99 Body 24.0 68.00 0.00 0.00 0.00 1,067.60 T0.00 Sales Tax Refinish 15.7 68.00 6.0 68.00 0.00 408.00 T Total Replacement Parts Amount 16,783.24 Frame 17.9 68.00 0.00 0.00 1,217.20 T Mechanical 4,324.80 Taxable Labor @ 9.750 % 421.67 Labor Tax 4,746.47 Labor Summary 63.6 Amount Amount IV. Adjustments 1,000.00- 11. Additional Costs 565.20 - Insurance Deductible Taxable Costs @ 9.750% 55.11 Customer Responsibility 1,000.00- Sales Tax 620.31 Total Additional Costs Paint Material Method: Rates 99.9, Addl Rate = 0.00 Init Rate = 36.00 , Init Max Hours = 4,746.47 1, Total Labor: 16,783.24 II. Total Replacement Parts: 620.31 III, Total Additional Costs: 22,150.02 Gross Total: 1,000.00- IV. Total Adjustments; ` 21,150.02 Net Total: Less Original Net Total: 22,050.02 Net Supplement Amount: 900.00- S1: Curtis Russell 900.00- Point(s) of Impact 12 Front Center (P) Insurance Co: ARKANSAS MUNICIPAL LEAGUE Telephone: (501)978-6123 Fax Phone: (501) 978-6562 Inspection Site: MHC KENWORTH Address: 4720 WEST SUNSET SPRINGDALE, AR 72762 Inspection Date: 719/2018 ESTIMATE RECALL NUMBER: '07A Z2018 13:49:13 AUTO -1800515 Page 3 of 4 Mitchell Data Version: OEM: JUN -18_V Copyright (C)1994 - 2018 Mitchell International Software Version: 7 1 228 All Rights Reserved RECEIVED OCT 15 2018 NORTHWEST ARKANSAS CITY OF FAY i��,r- CITY CLERKS 4�FC Democrat Vgazctte P,() BOX r07. I"Ati_ TE_VI LL('. .A .L 47,' T,,XY F: 70i • t. 4� 70G ::7�� is , AFFIDAVIT OF PUBLICATION I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6088 Was inserted in the Regular Edition on: October 4, 2018 Publication Charges: $ 98.80 Oa6L 1U Cathy Wiles Subscribed and sworn to before me This q day of 0a , 2018. A", Notary Public My Commission Expires: 2-IIZ1-4 =RUSHERHER NctrkansasountyCc703120hly Cornms Feb 12. 2028 **NOTE** Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6088 File Number: 2018-0488 OZARK KENWORTH, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A REPAIR QUOTE OF $22,176.02 FROM OZARK KENWORTII, INC D/B/A MHC KENWORTH/VOLVO - SPRINGDALE TO REPAIR A SEWER CLEANER TRUCK THAT WAS INVOLVED IN AN ACCIDENT WHEREAS, on July 5, 2018, a City sewer cleaner truck was involved in air accident and was lowed to Ozark Kenworth, Inc d/b/a MHC Kenworth/Volvo - Springdale, which is the only Kenworth vendor in the arca; and WHEREAS, the vendor was required to lake apart and inspect the truck for damage and has determined that it can be repaired at a cost of $22,176.02, including sales tax; and WHEREAS, formal competitive bidding is not necessary for the repair or"hidden or unknown damages." NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Arkansas Procurement Law R6:19- 11-203, subsection 14 (EE): repair of "hidden or unknown damages" the repair of the sewer cleaner truck does not require formal competitive bidding and, therefore, waives competitive bidding and accepts the repair quote from Ozark Kenworth, Inc. d/b/a MHC Kenworth/Volvo - Springdale in the amount of $22,176.02 (which includes sales tax) and authorizes the payment of that amount. PASSED and APPROVED on 9/18/2018 Ordinance: 6088 File Number: 2018-0488 Approved: Lioneld Jordan, Mayor Attest: Sondra E. Smith, City Clerk Treasurer Ad 74692052, OCT 4, 2018