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243-18 RESOLUTION
113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 243-18 File Number: 2018-0613 2019 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2019 ANNUAL BUDGET AND WORK PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2019 Annual Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof. PASSED and APPROVED on 11/20/2018 Attest: Sondra E. Smith, City Clerk Treasurer rt rR +����+• CITY /� •q���.. FA l0 111 Page 1 Printed on 11121118 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2018-0613 Agenda Date: 11/20/2018 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: D. 7 2019 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2019 ANNUAL BUDGET AND WORK PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the 2019 Annual Budget and Work Program. A copy of the Budget is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 11120/2018 City of Fayetteville Staff Review Form 2018-0613 Legistar File ID 11/20/2018 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Kevin Springer 10/25/2018 Budget & Information Management/ Finance & Internal Services Department Submitted By Submitted Date Action Recommendation: A resolution adopting the 2019 Annual Budget and Work Program. Budget Impact: Citywide Account Number Project Number Budgeted Item? NA Current Budget Funds Obligated Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Division / Department Fund Project Title Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF _ FAYETTEVILLE .` ARKANSAS MEETING OF NOVEMBER 20, 2018 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Paul A. Becker, Chief Financial Officer FROM: Kevin Springer, Budget Director DATE: October 25, 2018 SUBJECT: Proposed 2019 Annual Budget & Work Program STAFF MEMO RECOMMENDATION: Consider the Proposed 2019 Annual Budget & Work Program for adoption at the November 20, 2018 City Council meeting. BACKGROUND/DISCUSSION: The Proposed 2019 Annual Budget & Work Program will be distributed to City Council on Tuesday, November 13, 2018. Listed below is a schedule of hearing dates for the Proposed 2019 Annual Budget & Work Program. If you have any questions concerning the Proposed 2019 Annual Budget & Work Program, please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for your attention to this matter. BUDGET/STAFF IMPACT: Attachments: Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas 2019 Annual Budget and Work Program City Council and Other Elected Officials Adella Gray, Ward 1 - Position 1 Sarah Marsh, Ward 1 - Position 2 Mark Kinion, Ward 2 - Position 1 Matthew Petty, Ward 2 - Position 2 Justin Tennant, Ward 3 - Position 1 Sarah Bunch, Ward 3 - Position 2 John La Tour, Ward 4 - Position 1 Kyle Smith, Ward 4 - Position 2 Kit Williams, City Attorney Sondra Smith, City Clerk/Treasurer William A. Storey, District Judge Submitted by Lioneld Jordan, Mayor Don Marr, Chief of Staff Paul A. Becker, Chief Financial Officer Greg Tabor, Police Chief David Dayringer, Fire Chief Prepared by Kevin Springer, Budget Director Liz Hutchens, Senior Financial Analyst Holly Gordon, Financial Analyst Matthew Maddox, Budget Analyst r� CITY OF FAYETTEVILLE ARKANSAS VISION STATEMENT To keep Fayetteville a vibrant and welcoming city that encourages diversity, creativity, and innovation while providing our citizens the opportunity to thrive. City of Fayetteville, Arkansas Table of Contents Budaet Messaae: Transmittal Memo from the Mayor to Council...................................I-II Budget Executive Summary ...................................................III -XI Budget Resolution........................................................XII-XIII Community Overview........................................................XIV-XXI Management Agenda..........................................................XX-XXX Budget Process and Policies: Budget Process................................................................1-2 Budget Flowchart................................................................3 Financial Policies: RevenuePolicy................................................................4 Expenditure Policy..........................................................4-5 DebtPolicy...................................................................5 Reserve Policy................................................................5 Investment and Cash Management Policy.......................................5-6 Capital Improvement Policy....................................................6 Financial Reporting Policy....................................................6 Administrative Procedures to Adjust the Approved Budget .......................7-8 Budget Organizational Structure..............................................9-10 Consolidated Fund - Department - Program Structure .............................11 Fund Summaries: Chart of Fund Types - Governmental.............................................13 Chart of Fund Types - Proprietary & Fiduciary..................................14 Sources and uses of Funds......................................................15 Multi -Year Comparison - Adopted Budget Expenditures ............................16 Governmental Funds: General Fund (1010): Fund Description........................................................17-25 FundSummary...............................................................26 Category Summary........................................................27-37 special Revenue Funds: street Fund (2100): Fund Description........................................................39-40 FundSummary...............................................................41 Category Summary........................................................42-43 Parking Fund (2130): Fund Description...........................................................45 Fundsummary...............................................................46 Category Summary...........................................................47 Community Development Block Grant Fund (2180): Fund Description...........................................................49 FundSummary...............................................................50 Category Summary........................................................51-52 Special State Grants Fund (2230): Fund Description...........................................................53 Fund Summary...............................................................54 Category Summary...........................................................55 City of Fayetteville, Arkansas Table of Contents Energy Block Grant Fund (2240): FundDescription...........................................................57 FundSummary...............................................................58 Category Summary...........................................................59 Parks Development Fund (2250): Fund Description...........................................................61 FundSummary...............................................................62 Category Summary...........................................................63 Impact Fee Fund (2300): Fund Description...........................................................65 FundSummary...............................................................66 Category Summary...........................................................67 Drug Law Enforcement Fund (2930): Fund Description...........................................................69 FundSummary...............................................................70 Category Summary...........................................................71 Debt Service Funds: TIF Bond Fund (3370): Fund Description...........................................................73 FundSummary...............................................................74 Category Summary...........................................................75 Parking Deck Bond Fund (3380): Fund Description...........................................................77 FundSummary...............................................................78 Category Summary...........................................................79 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Description...........................................................81 FundSummary...............................................................82 Category Summary...........................................................83 Sales Tax Bond Fund (3440): Fund Description...........................................................85 Fund Summary...............................................................86 Category Summary...........................................................87 Library Expansion Bond Fund (3450): Fund Description...........................................................89 Fund Summary...............................................................90 Category Summary...........................................................91 Capital Projects Funds: Library Expansion Construction Fund (4150): Fund Description...........................................................93 Fundsummary...............................................................94 Category Summary...........................................................95 Replacement & Disaster Recovery Fund (4270): Fund Description...........................................................97 FundSummary...............................................................98 Category Summary...........................................................99 Sales Tax Capital Improvements Fund (4470): Fund Description ..........................................................101 Fund Summary..............................................................102 Category Summary ......................................................103-105 Capital Budget........................................................106-107 City of Fayetteville, Arkansas Table of Contents Sales Tax Construction Bond Fund (4520): Fund Description ..........................................................109 FundSummary..............................................................110 Category Summary ..........................................................111 Parking Deck Project Fund (4560): Fund Description ..........................................................113 FundSummary..............................................................114 Category Summary ..........................................................115 Enterprise Funds: water & Sewer Fund (5400): Fund Description ......................................................117-119 Operating Budget ......................................................120-121 Category Summary ......................................................122-126 Recycling & Trash Collection Fund (5500): Fund Description ......................................................127-128 Operating Budget ......................................................129-130 Category Summary ......................................................131-132 Airport Fund (5550): Fund Description ......................................................133-134 Operating Budget ......................................................135-136 Category Summary ..........................................................137 Trust Funds: Police Pension Fund (6800): Fund Description ..........................................................139 Operating Budget ..........................................................140 Category Summary ..........................................................141 Fire Pension Fund (6810): FundDescription ..........................................................143 Operating Budget ..........................................................144 Category Summary ..........................................................145 Internal service Funds: Shop Fund (9700): Fund Description ..........................................................147 Operating Budget ......................................................148-149 Category Summary ..........................................................150 Personnel Summary: Personnel summary by organization Chart.......................................151 Personnel Summary by Funding source (FTE).....................................152 Personnel variation Summary ..............................................153-154 Personnel History by Funding Source...........................................155 Personnel Summary by Funding Source (Program).............................156-158 Personnel Summary by Activity (FTE)...........................................159 Personnel History by Activity ................................................160 Personnel Detail by Activity & Division...................................161-173 City of Fayetteville, Arkansas Table of Contents Capital & Debt: Capital Improvements Program Introduction.................................175-179 Capital improvements Program Directional Information ......................180-182 Capital Projects Summary by Project Category (2019) ...........................183 Capital Improvements Program Project Summary (2018-2022) ..................184-187 Capital Budget (2019) .............. ....................................... 188-203 Capital Improvements Program Operating Impacts (2018-2022) ................204-211 DebtPosition.................................................................212 Description of Outstanding Bonds..........................................213-214 Schedule of Bonds outstanding .................................................215 Debt Service Payment Schedule.................................................216 Legal Debt Margin Computation .................................................217 Debt to Maturity schedule .....................................................218 Division Overviews and Performance Measures: General Government & Miscellaneous Activity...............................219-222 Finance & Internal Services Activity......................................223-225 PoliceActivity...............................................................226 FireActivity.................................................................227 Community Planning & Engineering Activity.................................228-232 Transportation Activity ...................................................233-234 Parks & Recreation Activity...................................................235 Business -Type Activity ....................................................236-238 Appendix: Organizational Chart ..........................................................239 List of Elected officials, Administrative officials, & Management Staff....... 240 Outside Agency Funding ........................................................241 Acronyms..................................................................242-244 Glossary..................................................................245-250 Index: Index.......................................................................251-253 IWA CITY OF FAYETTEVILLE ARKANSAS November 20, 2018 Members of City Council and Citizens of Fayetteville I am pleased to submit my adopted budget for 2019 for the City of Fayetteville. This budget has been prepared in accordance with the Arkansas Statutes and City Ordinances that require the Mayor, under the aldermanic form of government, to submit to the City Council the annual budget for approval. This budget allocates necessary funding for all municipal operations as well as necessary adjustments to the Capital Improvements Program for 2019. However, it does not include potential salary increases in 2019 which will be considered in the first quarter of 2019. Once again, the current budget was formulated in the context of my primary budget goals considering current economic conditions. 2019 Budgetary Goals My primary goals for 2019 are as follows: • To present a budget with no new program requests and which includes only necessary divisional increases • To provide the some or increased levels of service to the citizens as previously delivered • To continue to provide services to the citizens in the most efficient and effective manner possible • To fund needed Capital Improvements as can be afforded • To present a budget that will allow for potential salary increases in 2019 as dictated by market conditions as well as the results of a public safety salary survey which will be completed early in 2019. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Financial Environment The local economic conditions in Fayetteville have again been very strong during fiscal 2018. City sales taxes are up approximately 5% compared to 2017 actuals through August 2018. The City has also seen increased activity in building development in 2018. Unemployment is at 2.5% for September 2018, which compares favorably to the rest of the State and Nation. Even though economic conditions continue to improve, this budget has been formulated on conservative revenue and expenditure estimates. Conclusion I believe that this budget is based on realistic revenue and expenditure estimates. This budget continues to provide for the best possible level of services while still providing sufficient reserves to meet possible economic downturns in revenue. 2018 has been an extremely busy year for the City. With your continued support, we have accomplished many things. With the combined efforts of this Administration and City Council support, I am confident that we will again meet the challenges facing the City of Fayetteville. Lioneld Jordan, Mayor Ii CITY OF FAYETTEVILLE ARKANSAS November 20, 2018 Mayor Lioneld Jordan, Members of the City Council and Citizens of Fayetteville: The budget being presented is a 2019 operating budget. It does not include re - budgets that represent programs approved and appropriated in prior years which as of the end of fiscal 2018 remain uncompleted. Re -budgets also include amounts generated by previous bond issues in the Capital Project Funds which remain unspent as of December 31, 2018. Total re -budgets are likely to exceed $50,000,000. These re - budgets will be presented for addition to the 2019 operating budget early in the first quarter of 2019. The 2018 economy in Fayetteville has once again been very strong. By year end, City and County Sales Taxes are expected to increase approximately 5% over prior year collections. Forecasted 2019 sales taxes are expected to be approximately 2.0% over that amount. Residential and commercial building starts increased in 2018. It is anticipated that permits for construction will continue to increase into 2019. Water and Sewer revenue collections have increased in fiscal 2018 and are expected to increase by 3.3% in 2019. Fuel quantity sales at the Airport are significantly greater in 2018 than 2017. Airport fuel sales are expected to remain the same in 2019. Revenue projections for 2019 HMR tax collections are estimated to be approximately 4.3% over 2017 and revenues for 2018 are expected to be equal to 2018 collections. Franchise fees are currently equal to projections and are expected to remain flat in 2019. All other fund revenues are expected to be relatively stable when compared to 2018 estimates. The 2019 General Fund budget represents a net expenditure increase from 2018 budget of approximately $2,600,000 (see page VII for details). The incorporation of 2018 salary increases as well increased insurance and pension costs generally account for the increase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 2019 ADOPTED BUDGET EXECUTIVE SUMMARY This budget is formulated with the Enterprise Funds being budgeted on an accrual basis except for depreciation, which is not included in the budget and both capital expenditures and bond principal payments which are included in the expenditure budgets. Governmental funds are budgeted on the modified accrual basis. The total budget allocated by expenditure category is displayed in the following table. Summary of Fund Expenditures by Category (In Dollars) 2019 Adopted Adopted Change In % of Total 2018 2019 Dollars Budget Category Personnel Services $ 54,218,180 $ 57,448,750 $ 3,230,570 34.3% Materials & Supplies 5,300,513 5,423,708 123,195 3.2% Services & Charges 21,576,792 22,539,682 962,890 13.4% Maintenance 5,063,933 5,249,286 185,353 3.1% Fuel 4,542,369 4,297,477 (244,892) 2.6% Internal Charges 6,650,332 7,194,952 544,620 4.3% Purchased Water 7,500,000 8,628,000 1,128,000 5.1% WWTP Operations 9,604,869 9,647,733 42,864 5.7% Total Operating Expenses 114,456,988 120,429,588 5,972,600 71.7% Transfers Out 2,011,000 1,367,000 (644,000) 0.8% Debt Service 26,779,012 27,573,412 794,400 16.4% Capital 17,602,000 18,741,000 1,139,000 11.1% Total Expenses $ 160,849,000 $ 168,111,000 $ 7,262,000 100.0% The 2019 Adopted Budget is $168,111,000 million. This is an increase of 4.5% when compared to 2018 or approximately $7.2 million. The $5.9 million increase in operating expenses is primarily due to personnel related costs as well as increases in motorpool and other maintenance charges. Personnel cost has increased by 5.9%. The water purchases budget has also been significantly increased for 2019. IV The following table indicates the percentage of total budget allocated by funds. Fund Totals as Percent of Total Budget An examination of the overall budget indicated that the General Fund is the largest fund being 28.7% of the total. The Water & Sewer Fund is second at 24.7% of the total. The combination of these funds is 53.4% of the total budget. The Sales Tax Bond Fund (budget to repay outstanding bonds) is 13.5% of the budget. Thus, the three largest funds represent over two-thirds of the total operating budget. Changes to the 2019 Proposed Annual Budget & Work Program: During City Council review of the 2019 Proposed Budget, $100,000 is proposed in the General Fund for the addition of a Business Recruitment Specialist in the Economic Development Department. The funding will come from General Fund reserves. In addition, $250,000 in the "Transfer to Walton Arts Center" line -item is being renamed to the "Arts Funding Support Program" line -item in the Parking Fund. There is no effect to fund balance in the Parking Fund. V Adopted 2018 Adopted 2019 Budget % of Total Budget % of Total Funding Source General $ 45,586,000 28.4%$ 48,242,000 28.6% Water & Sewer 39,096,000 24.3% 41,525,000 24.7% Sales Tax Bond 21,959,000 13.7% 22,664,000 13.5% Recycling & Trash Collections 12,800,000 8.0% 13,432,000 8.0% Sales Tax Capital Improvements 9,238,000 5.7% 9,540,000 5.7% Shop 9,334,000 5.8% 9,187,000 5.5% Street 6,91 1,000 4.3% 6,815,000 4.1% Parks Development 3,282,000 2.0% 3,814,000 2.3% Airport 2,255,000 1.4% 2,461,000 1.5% Parking 2,01 1,000 1.3% 1,876,000 1.1% Library Bonds 2017 1,775,000 1.1% 1,850,000 1.1% Police Pension 1,563,000 1.0% 1,563,000 0.9% Fire Pension 1,361,000 0.8% 1,361,000 0.8% Community Development Block Grant 920,000 0.6% 973,000 0.6% Impact Fee 904,000 0.6% 925,000 0.6% HMR Tax Bonds 2014 709,000 0.4% 707,000 0.4% Drug Law Enforcement 518,000 0.3% 516,000 0.3% Parking Deck Bonds 384,000 0.2% 385,000 0.2% TIF Bond 178,000 0.1% 200,000 0.1% Replacement & Disaster Recovery 60,000 0.0% 69,000 0.0% Sales Tax Construction Bond 5,000 0.0% 6,000 0.0% $ 160,849,000 100.0%$ 168,1 1 1,000 100.0% An examination of the overall budget indicated that the General Fund is the largest fund being 28.7% of the total. The Water & Sewer Fund is second at 24.7% of the total. The combination of these funds is 53.4% of the total budget. The Sales Tax Bond Fund (budget to repay outstanding bonds) is 13.5% of the budget. Thus, the three largest funds represent over two-thirds of the total operating budget. Changes to the 2019 Proposed Annual Budget & Work Program: During City Council review of the 2019 Proposed Budget, $100,000 is proposed in the General Fund for the addition of a Business Recruitment Specialist in the Economic Development Department. The funding will come from General Fund reserves. In addition, $250,000 in the "Transfer to Walton Arts Center" line -item is being renamed to the "Arts Funding Support Program" line -item in the Parking Fund. There is no effect to fund balance in the Parking Fund. V An important part of this budget document is the City's Financial Policies delineated in pages 4 through 8 which are incorporated as a part of the budget. These policies include the following: Revenue Policy Expenditure Policy Debt Policy Reserve Policy Investment & Cash Management Policy Capital Improvement Policy Financial Reporting Policy Administrative Procedures to Adjust the Approved Budget Overview of City's Major Funds: General Fund is the major operating fund of the City and is comprised of activities not accounted for specifically in other funds. The traditional functions of government are included in the General Fund which include the following: general government services (Mayor's Administration, District Court, City Clerk and City Attorney), fire, police, finance, facilities management, animal services, telecommunications, parks and recreation, media services, library funding, engineering, planning, building safety, and information technology. General Fund Revenue: The General Fund revenue budget was based on the following assumptions: • City Sales Tax is projected to increase at a rate of 2.0% over 2018 estimates. • County Sales Tax is projected to increase at a rate of 2.0% over 2018 estimates. • Franchise Fees are projected to be equal to current collections for 2018. • Property Taxes are projected to increase based on current assessed valuation forecasted. • All other revenues remain equal to 2018 expected collections. • The revenue split for City Sales Tax remains at approximately 60% operations and 40% capital. Based on these revenue assumptions, the major revenue sources for the General Fund in 2019 are projected to be as follows: City's Share of County Sales Tax City Sales Tax Franchise Fees Property Tax Millage Intergovernmental Income Fines & Forfeitures Charges for Services Licenses & Permits Alcoholic Beverage Taxes Other VI $15.4 million 13.6 million 5.9 million 3.6 million 2.6 million 1.4 million 1.9 million 1.8 million 0.8 million 0.4 million Total $47.4 million General Fund Expenditures: Of the $2.65 million increases in the General Fund, over $2 million is due to salary increases granted in 2018, health insurance expenditures, and pension increases. Payroll expenditures are based on full employment. The significant increases in General Fund for 2019 compared to 2018 are as follows: 2018 General Fund Budget - Adopted Additions: Uniformed Personnel (Range Adjustment) Personnel Health Insurance (8.5% rate increase) New Personnel (3.10 FTEs) Motorpool Professional/Contract Services LOPFI Pension Travel & Training Software Maintenance/Lease Minor Equipment (Fire Act 833) Utilities & Telephone Outside Agencies Building & Grounds Maintenance Office Machine/Small Equip/Radio Maintenance Supplies - Office/Printing/Copies/Lease Other Reductions: Increase in Cost Allocation 2019 General Fund Budget - Proposed Change to 2019 General Fund Budget - Proposed 2019 General Fund Budget - Adopted VII $ 45,586,000 1,002,443 822,638 230,717 210,485 155,595 110,045 75,939 54,840 36,252 15,000 14,639 13,099 12,762 6,771 5,358 3,977 2,770,560 (214,560) (214,560) $ 48,142,000 100,000 $ 48,242,000 Major policy issues to be considered for General Fund in the future include: • A consistent method to incorporate annual wage increases in the adopted operation budget based on salary survey indications. A continued examination of the City's overall long-term revenue stream to match required maintenance expenditures as identified, especially for needed capital expansion. The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and turnback monies received from the County Road Millage Tax. In addition, a temporary gasoline fax levied by the State is also received. These monies are utilized to maintain and repair City streets, rights-of-way, drainage, traffic control and maintenance, and City owned sidewalks. Amounts are also allocated for public transit to Razorback and Ozark Transit systems. State turnback comes from motor fuel taxes collected by the State (state turnback) and returned to the City on a per capita basis. The long-term trend for state turnback has been flat. Approximately $3.5 million is projected for 2019. The new half cent transportation fax passed by statewide referendum is expected to provide an additional $1.7 million. The City also receives 800 of the road millage levied by the Quorum Court on real and personal property located within the City. This should generate approximately $1.3 million. The Street Fund budget is expected to use fund balance of $170,000 for operations in 2019. The Parking Fund has been established to account for the revenue and expense associated with the paid parking program. A revenue bond issue for the construction of a parking facility was issued in December of 2012. Net revenue from this fund is pledged for payment of that bond issue. Revenues are down compared to 2017, therefore, a deficit of $58,000 is projected. The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995 as modified by the 2012 referendum. The $3.8 million in planned expenditures for 2019 includes approximately 1.3 million in capital improvements. The fund has a budgeted deficit of $38,000 for 2019. The Impact Fee Fund accounts for the revenues and expenditures related to the collection of water, wastewater, police, and fire impact fees. The collection of these fees is expected to be equal to 2018 estimated collections. The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and use taxes which are used for acquisition and improvement projects as well as equipment additions and replacements that are included in the City's five-year capital improvements program as adjusted. In 2019, an additional $380,000 in sidewalk expenditures were transferred from the Street Fund CIP. The fund will use $377,000 of fund balance in 2019. VIII The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plants, meter and backflow operations, and utilities financial services. The capital expenditure portion of this fund will be $7,890,000 for 2019. Over $2 million dollars is being added to the Water System Rehabilitation and Replacement budget (in addition to the original CIP plan) to address the number of large water leaks requiring repair that the system is experiencing. For 2019, the Water & Sewer Fund is projected to have an operating gain of $10 million, excluding depreciation expense and before capital expenditures. The wastewater treatment plant operations are budgeted at $9.6 million, which represents 30.20 of the total operating expenses. The water purchases budgeted for 2019 represent the second largest expenditure for operations in the fund is $8.6 million. This represents approximately 27% of total operating expenditures. This fund has a budgeted surplus of $1 million for 2019 (after capital expenditures and debt service). However, significant capital needs are anticipated in the future. The Recycling & Trash Collection Fund is responsible for the operation of the City's solid waste collection and disposal, recycling program, and composting program. Revenues for the fund are obtained from fees levied for trash collection, recycling revenue, and container sales or leases. Recycled items also generate revenue for the system. For 2019, the Recycling & Trash Collection Fund is projected to have a loss of $1,129,000. This is mostly due to the purchase of capital equipment to implement a portion of the Waste Reduction & Recycling Master Plan. This is prior to a rate study currently being discussed which would address this deficit. The Airport Fund provides for the operation and maintenance of the City's municipal airport. The Airport Fund's revenue is generated from fuel sales and rents and leases. For 2019, the Airport Fund is projected to have an operating gain of $101,000 before depreciation expense. The Shop Fund is an internal service fund that provides for the acquisition, maintenance, and replacement of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other City operating funds based on usage and replacement needs. The Shop Fund has a budgeted surplus of $972,000 for 2019 after capital expenditures of $4,153,000. However, this surplus is needed for and restricted to future replacements of vehicles and equipment. 2019 Capital Budget This plan contains a total of $24,273,000 for capital projects in 2019. A detailed listing of the projects planned for 2019 is included under the Capital and Debt section. IX Position Control Position Funding Changes in 2019 During 2018, 3.5 new positions were added that impact the 2019 budget. A total of 13.6 new positions are being requested for the 2019 budget at this time. Below is a history of total authorized positions by activity from 2011-2019. ri Fund 2011 2012 2013 2014 2015 2016 2017 2018 2019 General Street Parking Community Development Block Grant Parks Development Drug Law Enforcement Water & Sewer Recycling & Trash Collection Airport Shop Total Change from Prior Year 470.55 470.60 471.50 469.20 467.70 478.90 486.40 489.50 493.10 68.50 68.50 68.50 68.50 69.50 69.50 69.50 69.50 69.50 6.00 7.00 6.80 8.80 9.80 9.80 11.00 11.00 11.00 4.55 4.55 3.85 3.85 3.60 5.60 6.60 6.85 6.85 27.40 27.35 27.35 27.35 29.35 30.15 31.40 31.55 31.55 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 5.00 93.50 93.50 93.50 93.50 93.50 93.50 94.50 94.50 98.50 57.00 57.00 57.00 57.00 57.00 57.00 59.00 59.00 64.00 6.00 6.00 12.60 12.60 12.60 11.60 11.60 11.60 11.60 18.50 18.50 18.50 18.50 18.50 18.50 18.50 18.50 19.50 756.00 757.00 763.60 763.30 766.55 779.55 793.50 797.00 810.60 (0.53) 1.00 6.60 (0.30) 3.25 13.00 13.95 3.50 13.60 X CLOSING The appropriations requested in this budget are the result of a collaborative effort among all City Division Heads, Department Directors, and City financial Staff members. It is built on the policies, goals, and objectives outlined by the Mayor and City Council. It represents the financial and operational plan for the City of Fayetteville for 2019. The appropriations contained in this budget will provide for quality municipal services that meet the needs of the Citizens of Fayetteville and it is, hereby, submitted by the Mayor to the City Council for consideration and adoption. Respectfully submitted, -P 0"J (), . , Paul A. Becker Chief Financial Officer XI Respectfully submitted, Kevin Springer Budget Director GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Fayetteville Arkansas For the Fiscal Year Beginning January 1, 2018 Executive Director XII RESOLUTION NO. ???-18 A RESOLUTION ADOPTING THE PROPOSED 2019 ANNUAL BUDGET AND WORK PROGRAM AS AMENDED. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts the Proposed 2019 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A" is attached hereto and made a part hereof. PASSED and APPROVED this the 20th day of November, 2018. APPROVED: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer ►OR • Best Places to Live in the US 2017 - U.S. News and World Report • Bronze Walk Friendly Community 12017 - Pedestrian & Bicycle Information Center • Best Places for Business and Careers 12016 - Forbes • Silver Bicycle Friendly Community (only one in Arkansas 1 of 73 in U S) - Ii League of American Bicyclists CITY OF FAYETTEVILLE • Tree City USA (22 years) - Arbor Day Foundation ARKANSAS XIV Located in one of the fastest growing regions in the country, the City of Fayetteville is the cultural epicenter of Northwest Arkansas. Fayetteville is home to nearly 84,000 people and with a median age of 28, the City has attracted millennials and adults alike from across the country. The quality of life Fayetteville offers plays a large role in its ever-growing population base. These factors, amongst others, make Fayetteville a prime location for retail and accommodation sector growth. Established in 1871, the University of Arkansas at Fayetteville is the flagship campus of the University of Arkansas system. With more than 27,000 students enrolled, the campus is home to a diverse student population. The campus has a strong student population stemming from the Dallas Fort Worth Metroplex. Fayetteville has a robust consumer base and is ideal to tap into a young market segment. XV CENTRAL WLOCATION Fayetteville's location in the heart of the U.S. and along Interstate 49 provides an expansive transportation foundation for manufacturing. Lif $51,848 MSA MEDIAN HOUSEHOLD INCOME wo-1 30o9% OF RESIDENTS IN NORTHWEST ARKANSAS HOLD A BACHELOR'S DEGREE OR HIGHER BEST CITIES Of TO LAUNCH A CAREER Source: malroroom, 2017 $34MM THEATRE SQUARED PROJECT BROKE GROUND IN JULY 2017 4W& 36PARKS AND MORE THAN 3,000 ACRES OF PARK LAND AND LAKES City of Fayetteville Community Overview & Statistics HISTORY • Fayetteville's earliest recorded history was written by Frank Pierce in about 1819. • By 1828 several families settled around Fayetteville. • In 1870 Fayetteville became an incorporated city. • In 1872 the University of Arkansas opened in Fayetteville. LOCATION • Fayetteville is the county seat of Washington County. • It is 30 miles east of Oklahoma and 50 miles south of Missouri. • Fayetteville is located near the tallest mountains in the Ozark Mountain Range. • The City encompasses 55.4 square miles. POPULATION / SIZE • Current population: 85,257+15.9% from Census 2010 (estimate from US Census Bureau July 1, 2016). • Fayetteville is the third largest city in the State of Arkansas. • Fayetteville median age is 28. REGIONAL MSA STATISTICS - BASED ON DATA FROM THE 2018 NORTHWEST ARKANSAS REGION REPORT • Population: 537,463 (+2.3%) • Average annual unemployment: 2.8% (-0.1%) • Average annual wages: $45,830 (+1.9%) • Percent of population with bachelor's degree or higher: 31.8% (+0.9%) • Median Household Income: $56,038 (+8.1%) • Poverty Rate: 12.20 (-1.1%) • Business Establishments: 13,047 (+5.8%) ECONOMIC OVERVIEW AND QUALITY OF LIFE Located in one of the fastest growing regions in the country, the City of Fayetteville is the cultural epicenter of Northwest Arkansas. Fayetteville has attracted millennials and adults alike from across the country. The quality of life Fayetteville offers plays a large role in its ever-growing population base. Northwest Arkansas is home to the headquarters for three of the state's top employers: Walmart, Tyson Foods, and J. B. Hunt. The rapid growth of population and businesses is a product of the economic landscape that has produced a thriving business climate for the region. MV RECOGNITION AND NATIONAL RANKINGS • Best Places to Live in the US • Best Places to Live in Every State • Arkansas Trendsetter City • Best Place for Bikes in Arkansas • Utility of the Future Today • Top US Cities for Career Opportunities • Best Cities to Launch a Career • Bronze Walk Friendly Community No. 5, US News & World Report 2017/2018 Time Money 2018 Arkansas Business 2018 People for Bikes 2018 Water Environment Fed. 2018 No. 8, smartasset.com 2017 No. 7, Realtor.com 2017 Pedestrian & Bicycle Information Center 2017 ECONOMIC DEVELOPMENT STRATEGIC PLAN - FAYETTEVILLE FIRST Targeted business sectors identified in the 5 -year economic development plan are: • Corporate Services • Entrepreneurs and Innovators • Legacy Manufacturers • Retail • Specialized Technologies Strategic Focus Areas in the economic development plan are: • Arts and Culture • Business Retention and Attraction • Education/Workforce • Entrepreneurship and Innovation • Lifestyle Quality • Marketing and Communications • Sustainability PARKS AND RECREATION • There are 36 parks and over 3,700 acres of park land and lakes • Trail mileage according to our numbers right now: (numbers are rounded.) • Shared -use trails - 45 miles • Park trails - 4 miles • Natural trails - 38 miles Parks and Recreation Highlights were: • Opened the Kessler Mountain new playground, donated by the Rotary Club of Fayetteville. • Opened the Regional Park Nature Trails and Cato Springs Trail to the Regional Park. • Opened Gregory Park loop trail, two downhill trails, pump track, and skills park. • Started Phase I of the Strategic 10 -Year Master Plan of Fayetteville Parks and Recreation with a series of surveys and public meetings. • Celebrated 20 Years of the Tree Give -Away program by handing out over 1,000 trees and shrubs to the citizens to plant. Slogan was to "Keep Fayetteville Shady". • Inaugural year for the Kessler Mountain Jam Bike Race. INFRASTRUCTURE. TRANSPORTATION. DIGITAL TECHNOLOGIES. AND GROWTH • Fayetteville is conveniently located for travel north and south by Interstate 49 which connects to Interstate 40 in Ft. Smith to the south and to Highway 412 to the north which connects to Interstate 44 in Joplin. Both Interstate 40 and Interstate 44 are major east/west interstate highways. • In 2017-2018, constructed 9.73 miles of asphalt overlay and 1.94 miles of sidewalk. • In 2017-2018, installed 158 new water connections and 93 new sewer connections. • In 2018, the Utilities Department installed 11,500 feet of water & Sewer pipe. • The City is replacing our Development Services software to improve operations in Planning, Engineering, Building Safety, and Code Enforcement. The City has also initiated a new process, as part of the Mayor's Digital Inclusion Plan, to install fiber conduit under major sidewalks and trails projects to facilitate future smart -city initiatives. • Fayetteville public library expansion project broke ground July 2018- $49.3 million • Local bus services are provided by the University of Arkansas Razorback Transit and the Ozark Regional Transit systems. Both systems went to free fare for in -city transit in 2018. • Fayetteville has a local airport used primarily by private owners of airplanes. The City also has an easy commute to the NWA Regional Airport which provides nationwide commercial transportation. MEDICAL RESOURCES • Washington Regional Medical Center • University of Arkansas for Medical Sciences -Northwest Campus • Veterans' Health Care System of the Ozarks • Physicians' Specialty Hospital CONCLUSION The City of Fayetteville is experiencing a vibrant and healthy economic climate, demonstrating steady growth over the past few years in all of the measurable indicators - from record increases in sales tax, building permits, and population growth to infrastructure development that provides building blocks for the future and sustains and enhances the quality of life. Fayetteville is a progressive, business -friendly community and understands that it takes the partnership of the entire community to move its economic engine forward. XVIII 2018 ADDITIONAL STATISTICAL DATA Date of Incorporation - August 23, 1870 Form of Government - Mayor/Council Area (Sq. Miles) - 55.40 Fire Protection Stations Uniformed Employees Police Protection Stations Uniformed Employees Parks & Recreation Number of parks Number of playgrounds Number of tennis courts: Lighted/Unlighted Number of basketball goals Number of softball/baseball fields Number of community centers Number of swimming pools Number of soccer fields Number of volleyball courts Number of recreational complexes Acres: Park Land/Lakes Leased School Park Land Natural Areas Plazas/Public Lands Trail Miles: Paved Natural Streets Street Miles: - Graded and Surface Treatment - Paved (Concrete and Asphalt) Water 47 Unemployment Rate M 34 Year 2017 .85 413.00 Water Meters Average Daily Treatment 7 (Gallons) 119 140,000,000 Pumping Capacity to Fayetteville Public Educational System (Gallons) Elementary/Middle 1 Junior High/High School 129 Full -Time Equivalent Teachers Sewer Registered Students 36 Buildinq Permits 28 Year Number 6/ 1 2008 997 23 2009 766 22 2010 645 1 1 2011 705 14 2012 881 7 2013 871 3 2014 1,006 3,087 2015 895 33 2016 1,107 453 29 2017 958 47 Unemployment Rate M 34 Year 2017 .85 413.00 Water Meters 43,927 Beaver Water District Pumping Capacity (Gallons) 140,000,000 Pumping Capacity to Fayetteville (Gallons) 41,000,000 Average Daily Consumption 14.38 MG Fire Hydrants 4,491 Sewer Miles of Sanitary Sewers 539 XIX 2016 2015 2014 2013 2012 2011 2010 2009 2008 14.6 MG 9/3 2/1 768 9,884 Value 300,139,434 90,640,875 1 1 1,882,014 141,046,412 328,676,401 192,963,129 267,935,074 318,777,132 342,983,693 254,429,313 Rate 2.7 2.8 3.1 3.9 4.6 4.9 5.3 6.0 5.1 3.9 2010 Census - General Demographic Characteristics DP -1 -Geography -Fayetteville city, Arkansas: Profile of General Population and Housing Characteristics: 2010 2010 Demographic Profile Data Subiect Number Percent SEX AND AGE 27.5 X Total moulation 73,580 100.0 Under 5 years 4,386 6.0 to 9 years 3,873 0.9 10 to 14 years 3,4104 15 to 19 years7,203 20 to 24 years 14,020 19.1 25 to 29 years 8,020 10.9 30 to 34 years 5,666 7.7 5 to 39 years 4,342 5.9 40 to 44 years 3,789 5.1 45 to 49 years3,659 3,414 5.0 50 to 54 years 3,581 4.9 55 to 59 years 3,279 4.5 60 to 64 years 2,600 3.5 5 to 69 years 1,673 2.3 70 to 74 years 1,181 1. 75 to 79 years1,104 4,379 1 80 to 84 years 854 1.2 85 years and over 940 1.3 Asian Indian 445 0.6 Median a e (yearsl 27.2 X Filipino 161 0.2 16 yearsn y r 61,305 .2 18 yearsn y r 5 .963 81.5 21 years and over 51,209 69.6 62 years and over 7,240 9.8 65 years and over 5,752 7.8 Native Hawaiian 15 0.0 Male owulation 36,993 50.3 Under 5 years2,213 14 0.0 5 to 9 years 1,933 .6 10 to 14 years 1,710 2.3 15 to 19 years 3,362 4.6 20 to 24 years 73T4 10.0 25 to 29 years 4,359 5.9 30 to 34 years 3.10842 0.8 35 to 39 years2,265 216 3.1 40 to 44 years 1,979 2.7 45 to 49 years 1,815 2.5 50 to 54 years 1,748 2.4 55 to 59 years 1,5T7 2.1 60 to 64 years 1,222 1.7 65 to 69 years 745.1.0 70 to 74 years 5021 0.7 75 to 79 years 458 0.6 80 to 84 years 325 0.4 85 years and over 308 0.4 Total population 73,5801 Median aae (yearsl 27.0 X Mexican 2 4 44 16 years and over 30,844 41.9 18 years and over 30,133 41.0 21 years and over 25,981 35.3 2 years and over 3,050 4.1 years65 n over 2,338 3.2 HISPANIC R LATINO AND RACE Female o ulation 36.587 100.0 Under 5 years 2,173 3.0 5 to 9 years 1,940 2.6 10 to 14 years 1,700 2.3 15 to 19 years 3,841 5.2 20 to 24 years 6,646 9. 25 to 22 years 3,661 5. 30 to 34 years 2,558. 3.5 35 to 39 years 2.0771 2.8 40 to 44 years 1,8101 2.5 45 to 49 years 1,8441 2. 50 to 54 years 1,8332 5.8 55 to 59 years1,712 734 2 60 to 64 years 1,378 1.9 65 to 69 years 928 1.3 70 to 74 years 679 0.9 75 to 79 years 646 0.9 Sub'ect Number Percent Female o ulation - continued 27.5 X 80 to 84 years 529 0.7 85 years an yr 632 0.9 Median cae tyears)27.5 16 years and over 30,461 41.4 18 years and over 29,830 40.5 21 years and over 25,228 4. 2 years andover 4,190.7 years65 n over 3,414 4 RACE Total o ulation 73,580. 100.0 One Race 71.3181 96.9 White 61,661 83.8 Black or African American 4,379 6.0 American Indian and Alaska Native 785 1.1 Asian 2,267 3.1 Asian Indian 445 0.6 Chinese 644 0.9 Filipino 161 0.2 Japanese 115. .2 Korean 22 Vietnamese Other Asian [11 433 0.6 Native Hawaiian and Other Pacific Islander 172 0.2 Native Hawaiian 15 0.0 Guamanian or Chamorro 9 0.0 Samoan 14 0.0 Other Pacific Islander '21 134 0.2 Some Other Race 2,054 2.8 Two or More Races 2,262 3.1 White; American Indian and Alaska Native [31 739 1.0 White; Asian 411 0.6 White; Black or African American 585 0.8 White7 SomeOther R 216 0.3 Race alone or in combination with one or more other ra White 63.780 86.7 Black or African American 5 145 7.0 American Indian and Alaska Native 1,674 2. Asian 2,787 Native Hawaiian and Other Pacific Islander 255 0.3 Some Other Race 2,358 3.2 HISPANIC OR LATINO Total population 73,5801 Hispanic r Latino f any r 4,725 .4 Mexican 2 4 44 Puerto Rican 199 0.3 Cuban 49 0.1 Other Hisipanic or Latino [51 1,273 1.7 Not Hisipanic or Latino 68,855 93.6 HISPANIC R LATINO AND RACE Total oonulation 73,580 100.0 Hispanic or Latino 4,725 6.4 White alone 2,263 3.1 Black or African American alone 78 0.1 American Indian and Alaska Native alone 51 0.1 Asian alone 12 0.0 Native w "Other Pacific Islander alone 17.0.0 Some Other Race alone 1,964 2.7 Two or More Races 340 0.5 Not His anic or Latino 68,855 93.6 White alone 59,398 80.7 Black or African American alone 4,301 5.8 American Indian and Alaska Native I n 734 1.0 Asian alone 2,255 3.1 Native Hawaiian and Other Pacific Islander alone 155 0.2 Some Other Race alone 90 0.1 Two or More Races 1 1,922 2.6 xx 2010 Census - General Demographic Characteristics X Not applicable. [1 ] Other Asian alone, or two or more Asian categories. [2] Other Pacific Islander alone, or two or more Native Hawaiian and Other Pacific Islander categories [3] One of the four most commonly reported multiple -race combinations nationwide in Census 2000. [4] In combination with one or more of the other races listed. The six numbers may add to more than the total population, and the six percentages may add to more than 100 percent because individuals may report more than one race. [5] This category is composed of people whose origins are from the Dominican Republic, Spain, and Spanish-speaking Central or South American countries. It also includes general origin responses such as "Latino" or "Hispanic." [6] "Spouse' represents spouse of the householder. It does not reflect all spouses in a household. Responses of "same-sex spouse" were edited during processing to "unmarried partner." [7] "Family households" consist of a householder and one or more other people related to the householder by birth, marriage, or adoption. They do not include same-sex married couples even if the marriage was performed in a state issuing marriage certificates for same-sex couples. Same-sex couple households are included in the family households category if there is at least one additional person related to the householder by birth or adoption. Same-sex couple households with no relatives of the householder present are tabulated in nonfamily households. "Nonfamily households' consist of people living alone and households which do not have any members related to the householder. [8] The homeowner vacancy rate is the proportion of the homeowner inventory that is vacant "for sale." It is computed by dividing the total number of vacant units "for sale only" by the sum of owner -occupied units, vacant units that are "for sale only," and vacant units that have been sold but not yet occupied; and then multiplying by 100. [9] The rental vacancy rate is the proportion of the rental inventory that is vacant "for rent." It is computed by dividing the total number of vacant units "for rent' by the sum of the renter -occupied units, vacant units that are "for rent," and vacant units that have been rented but not yet occupied; and then multiplying by 100. Source: U.S. Census Bureau, 2010 Census. XXI City of Fayetteville Management Agenda Based on City Council Strategic Goals Recommendations from the City Council's 2050 Vision guide the City's future policy, projects, planning, decisions, actions, and operations. The City Management Team aligned major project areas with each of the following goals in development of the 2019 Budget. Some of the long-term goals identified below will require a voter - approved infrastructure improvement bond currently being defined by the Administration and the City Council. A Diverse. Growina Local Econom The City's robust economic development plan, Fayetteville First, continues its path toward implementation to benefit the economic health of Fayetteville. Each month, net new jobs are reported with new businesses opening their doors. Inquiries from prospective companies are increasing following expanded promotional efforts to market Fayetteville as a great place to do business. The quality of life in Fayetteville is what draws talent to our City, thus attracting new employers with living wage jobs. Fayetteville continues to grow as a great place to live, work, play, and do business. The current year-to-date total building permits in the City continue to show strong growth, increasing substantially in 2018 as compared to 2017. In 2019, the Department of Economic Vitality will be honing economic development efforts around four pillars—business attraction and retention, workforce development, retail and restaurant recruitment, and growth -concept oriented development—working toward concentrated operational excellence in these four areas. Entrepreneurship and small business development will be a key component in each of the four focus areas. Growth -concept oriented development recognizes the potential for the development of growth nodes suitable for live, work, and play throughout the City. Currently, Fayetteville's primary growth centers are downtown and uptown. The new efforts will work to activate appropriate development and investment throughout the City in conjunction with City Plan 2040's growth concept map, while supporting the continued success of our existing business community. The City will provide a continued focused plan on business retention and attraction, recruiting new retail shops our citizens want, supporting entrepreneurship and innovation, and educating the workforce. Also, promoting arts and culture, lifestyle quality, affordable housing, and sustainability are anchors to this goal, along with a strong marketing and communications system. The creation of a business -friendly environment will be a continued focus info 2019 as well. The City's first Director of Economic Vitality continues to bring collaborative and focused economic development results. The request for continued contract services for economic development in this budget funds our contracts with the Fayetteville Chamber of Commerce and Startup Junkie Consulting. Together, all parties focus on retention, attraction, and development, and bolstering recruitment efforts, specifically in the realm of retail, restaurants, and other sales -tax generating businesses. OX City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) Also, the Economic Vitality Director will provide the Council with validated data, assessing the current data and bringing even better business analytics on our economy's health. The City is currently considering site selection software, enabling the City and economic development contractors to more effectively market available properties. These efforts, coupled with intensive data and analytics, enable the department to target sales tax that is currently leaking outside of the City, increasing revenue while providing residents with expanded goods and services. Additionally, we are focusing on the creative economy in Fayetteville and working toward the development and recruitment of technology firms, high-tech job growth through University partnerships and commercialization, expanding entrepreneurial education opportunities, and supporting local -artisan food and craft -beverage businesses. The development of the Fayetteville Cultural Arts Corridor will serve as a catalyst for the attraction of artists, retailers, and urban housing options in downtown. The City is also participating in a study to assess opportunities to promote live music in Northwest Arkansas and to enhance Fayetteville's reputation as a "music city" similar to Nashville or Austin. Marketing and promotional items in this budget will be used to expand Fayetteville's presence and capacity at International Council of Shopping Center trade shows throughout the year as the department pivots toward a more targeted retail economic development strategy. The Department of Economic Vitality will also be completing a Workforce Development Plan in 2019 in coordination with our economic development contractors and local school districts to focus on workforce training and skill development, with an emphasis on assisting those with barriers to employment as well as expanding technical and skilled trades. Creating pathways to prosperity for all of Fayetteville's residents is the foundation of the City's workforce development efforts. Performance metrics to track business and job growth, wages, inquiries from prospective companies, and growth in sales -tax generating businesses are a part of this year's focus. Finally, our Police and Fire Department budgets provide a safe community in which businesses can thrive, ensuring that our diverse and growing economy continues to attract new businesses as well as workers and their families to fill the jobs in those businesses for the City's continued economic prosperity. Financially Sustainable Government Providing Top -Notch Citizen Services The development of the 2019 Budget, the five-year Capital Improvements Program (CIP), and the long-range infrastructure improvement bond directly address this goal. Financial sustainability is factored throughout the budget as revenue estimates are conservatively based and expenditure requests reflect actual needs. The expenditure budget is based on full employment and includes provisions for accrued benefit City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) payments to existing employees in the General Fund. The conservative nature of this budget will allow adjustment to the economy either up or down. Sufficient reserve positions in each fund give the City the flexibility to financially address changes in the local economy. The operating departments' budgets throughout the City include sufficient amounts for training to ensure new requirements are addressed and continue to expose staff to new and modern approaches and concepts to financial issues and problems. This will help us address financial stability in the future. Safety issues for Police and Fire are specifically addressed in the budget to ensure safety for these high-risk employees. Improving Customer Service Personnel: There are three additional positions that have a direct impact on customer service for our residents. The Utilities Financial Services division will be adding two new customer service representatives to expand the existing Call Center to address customer growth and enable the city to respond as quickly as possible to their phone calls. Also, the addition of a Purchasing Agent will increase customer service to vendors and internal city departments by improving project deployment in relation to specifications being finalized by engineers. This additional staff member will also allow the Purchasing division to enhance specification quality of competitive solicitations for bids, requests for proposals, and requests for statements of qualification. Additionally, the Human Resources department is requesting approval of a Recruiter position to serve the Water and Sewer division (40%), the Recycling and Trash Collection division (40%) and other funds and divisions (20%). The recruiter will assist hiring supervisors in developing and implementing strategies and tactics for sourcing and recruiting diverse, top talent. Strategies will include networking through social media, association memberships, and local resources to access and develop a pipeline of diverse talent. The recruiter will attend career fairs and community events to assist in establishing the City as a recognizable employer of choice. The outcomes expected as strategies develop and mature are: • Increase the diversity of applicant pools (racial, gender, national origin, etc.) • Reduce time to fill positions through candidate sourcing strategies • Optimize recruiting channels and advertising dollars • Hire best -fit candidates who reflect the City's core values The development and tracking of recruiting metrics will allow the City to assess the results of the recruitment efforts. Communications and Marketing: A deeper dive into analytics will identify subscriber trends to help realign public engagement strategies. Analysis of data to measure improvements to transparency about city resources and planning will inform website redesigns and social media scheduling. All active planning projects underway in the IMV City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) City will continue to use the "Speakup Fayetteville" tool launched in 2018 as the planning site for the Cultural Arts Corridor, the 71 B Corridor Project, the Workforce Development Plan, and the Stormwater Feasibility Study. New dimensions of the dashboard will be explored as we build out information for the Administration's Bond initiative and other public engagement projects in 2019. Development Services: The refinement of a website of Development Review projects will continue, and a Small Lot Single Family Home Design Manual has been completed, with an emphasis on plain language and common branding to help prepare the material for public consumption. Educational and public engagement efforts will make these new development materials accessible to citizens. GIS continues to support this area by providing the Planning and Economic Vitality divisions with mapping and analytics related to development and growth throughout our community. In an effort to improve service, the Development Services team has embarked on a training program to teach City staff how to analyze process flow, eliminate waste, and increase quality and customer service for all Development Review processes, including development entitlement, permitting, and zoning. The process analysis will reduce inefficiencies, identify and resolve communication gaps, create a clear and concise path for our customers, and instill the mindset of continuous improvement for everyone involved. The team recently took a deep dive into the Commercial Development permitting process, which involved the most "touch points" by city staff. During this review, staff identified wastes and communication loops on the planning, grading, and permitting of Commercial Development projects. As a result, customers will begin to see a shorter timeline for the permitting and certificate of occupancy. All of these efforts by Development Services staff have the key goal, as identified in the 2017 Strategic Plan, of improving customer service by streamlining processes, reducing barriers and red tape, embracing technology, and improving communications. The work will create streamlined processes to be implemented during the migration to a new permitting software system in the coming months. New Software to Meet Streamlined Processes: Development Services, GIS, and IT staff are in the process of implementing EnerGov software to improve and streamline operations and customer experiences. The 2018 Lean review process is providing staff a wealth of information to assist with implementing EnerGov. Staff is also utilizing the Lean review process to review online forms and leveraging Laserfiche to quickly improve online form submission efficiency and overall customer service to the development community. A collaborative effort with Fayetteville Fire Department that includes City Administration, Facilities Management, and Geographic Information Systems has produced a response -time and calls -for -service location analysis, developing a plan for City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) the construction of two new potential fire stations to possibly be funded through the infrastructure bond issue. A Naturally Beautiful Citv and a Fun and Safe Citv in Which to Live In this focus area, the projects in 2019 will protect the City's natural beauty and heritage, promote appropriate infill and revitalization, a livable transportation network, and an enduring green network. Budget items in this category also include improvements to the Downtown/Dickson Street area, and recreational parks, trails, and public spaces. A collaborative effort in support of tourism with Experience Fayetteville and Parks and Recreation will be a component of the strategic plan in 2019, ramping up communication activities about events and recreational opportunities, including a focus on the value of a creative economy and the expansion of arts and cultural opportunities. The City will continue expanding our on -street bicycle network as well as safe and comfortable pedestrian connectivity with a particular focus on connectivity in and around the burgeoning Cultural Arts Corridor. New Interactive Cultural Arts Corridor: Of significant note regarding our creative economy and the Downtown/Dickson Street area and expansion of parks, trails, and public spaces is the design of an interactive, transformative outdoor civic space along the Razorback Regional Greenway in downtown Fayetteville. This transformative project will include design components including festival space, public plazas, proximate parking, streetscape enhancements, trail improvements, natural spaces, outdoor classrooms, green infrastructure, and streamside access. The Cultural Arts Corridor will improve the existing Razorback Regional Greenway through access to natural and urban public spaces, cultural and educational attractions, the University of Arkansas, Downtown Square, and the wider city and region. The funding for the Cultural Arts Corridor is contingent upon the potential voter - approved infrastructure improvement bond as the primary source. Additionally, staff has identified numerous other funding sources that may also be used to help pay for the eventual construction of the design elements identified in the Cultural Arts Corridor plan such as the Capital Improvement Plan, sidewalk funds, dedicated trail funds, grants, and philanthropic donations. Historic Preservation: A review of Historic Preservation Districts or Landmarks was undertaken with the Fayetteville Historic Preservation Commission. Guidelines to support the creation of a local Washington -Willow historic district will be completed and the creation of the district will be forwarded to City Council for consideration in 2019. New Trends in Planning and Development: City Plan 2030 and the 71 B Corridor Study will result in work on design standards and codes, the low -impact design manual, and turnkey development. Both the 71 B Corridor Study and the City Plan 2040 Update will be completed in 2019. The Development Services department will initiate a project to IMV City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) define "appropriate infill" by creating preapproved building designs, better infill design standards, and refined development thresholds. Other new areas of emphasis for keeping our city beautiful, fun and safe include: • Expanding mountain biking trails, events, and cycling tourist attractions • Increasing the canopy of our urban forests and reducing heat islands • Developing the Parks and Recreation Strategic 10 -Year Master Plan to guide the vision of parks and recreation in our City • Providing complimentary WiFi in major City parks and entertainment district • Designing a tent campground area at Lake Sequoyah • Building a shelter for the Kids' Crops Program to enhance the education of the garden area at the YRCC • Increasing the free and low-cost programming and events at the YRCC • Installing more security cameras in parks and around the Downtown Square to increase security and safety while deterring vandalism • Streamlining the parking experience in Downtown Fayetteville and around the Square to create a cohesive, customer -friendly, and connected system • Increasing sidewalk connections, additional lighting, tree replacement and installation, and wayfinding in the Entertainment District and Downtown Public Safety: This budget addresses public safety by continuing to fund current levels to maintain appropriate response times. The budget also addresses capital needs, such as an allocation to Police for equipment communications needs to replace all Police vehicle laptops and mobile video systems, as well as the replacement of a fire truck. With the recent discussions at the Washington County Quorum Court, there is the potential for a rate increase in jail fees that will need to be addressed in coming fiscal years. Also, the City is holding exercises of the Emergency Operations Plan each quarter in order to be better prepared for any disasters that might occur. Leaders from departments and divisions throughout the City gather regularly to practice the City's response to a variety of possible emergencies. Handling these simulated disasters will result in more effective control of the City's resources and a safer community. Greater Ease of Mobility with Effective Transportation Systems Implementation of the Mobility Plan include: • Expanding and maintaining the City's trail system, sidewalk network, and roadways • Expand mobility options throughout downtown • Coordinate traffic signal system for improved mobility • Funding of ORT and U of A bus systems • Intersection improvements to increase capacity and movement of vehicles I.t"V City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) • Traffic calming policy development and implementation • Signal upgrades at high pedestrian use intersections to provide auto pedestrian recall and increase pedestrian walk time allocations to provide a more comfortable pedestrian experience. A number of transportation and mobility initiatives are articulated in the potential infrastructure bond program now before the City Council for discussion. The city will be poised to begin a number of those projects if the bond initiative is passed by the citizens of Fayetteville in the Spring of 2019. Ecosystem Preservation The Ecosystem Preservation goal focuses on climate action planning, the maintenance and preservation of our ecosystem and natural resources, pollution reduction, and the protection of the environment. In our Sustainability Department budget, three focus areas will be priorities in 2019: Energy Action, Active Transportation, and Recycling and Waste Diversion. We are working closely with our utility company to offset 100% of the electricity used at the City's wastewater treatment facilities with electricity generated by an onsite 10 MW solar array. Other areas in which the City will focus on Ecosystem Preservation include: • Stormwater maintenance to preserve quality of streams • Sweeper program to remove contaminants from the stormwater system • Asphalt recycling to reduce the need for additional raw resources needed for production • Forestry and habitat improvements through tree and native plantings, and invasive plant removal • Stream restoration and maintenance • Implementation of voluntary commercial organics recovery program, focusing on large food -waste generators • Technical assistance materials for businesses that participate in organics composting and improving universal commercial organics recovery Well -Maintained Infrastructure and Facilities City assets, such as buildings, roads, sidewalks and trails, as well as digital infrastructure are components of this goal. Projects continue to focus on maintenance of current infrastructure; street repair, rehabilitation, and construction; improved sidewalks for overall city walkability; improved parks and trail infrastructure; and long-term planning to improve efficiency and upkeep of all City facilities. Partnerships with the University of Arkansas and the Public School System for infrastructure needs and improving I.t:N9ll City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) connections for streets, trail, and sidewalk development will continue to be a priority for the City as we budget for various maintenance projects and programs: • Coordinated deployment of smart city infrastructure in conjunction with ongoing City capital improvement projects • Pavement and sidewalk condition inventory to be used to develop multi-year pavement preservation and sidewalk improvement programs • Completion of the stormwater utility feasibility study to explore strategies for sustainable stormwater funding • Right-of-way program to provide maintenance and improved visibility for the transportation system • Micro -surfacing projects to extend pavement life and reduce lane mile costs • Recycling asphalt milling to reduce the need for new materials and the overall cost of asphalt purchased • Enhanced sidewalks and crosswalk safety improvements near schools • Expansion of street lighting throughout the City • Electric vehicle charging station installation in various parking facilities Water and Sewer maintenance projects include: • Water quality improvement strategies • Wastewater Treatment Plant building improvements • Upgrade and replacement of lift stations • Construction toward Lake Sequoyah sediment removal • Wastewater Treatment Plan filter cell replacement • Identification, evaluation, prioritization, and replacement of deteriorating Water and Sewer Infrastructure • Utilities Financial Services and technology improvements • Water & Sewer rate/operations study • Implementation of Supervisory Control and Data Acquisition (SCADA) network upgrades to replace all core network equipment to improve functionality, enhance security, and monitor and manage water and wastewater operations The Recycling and Trash Division will continue its work to implement the Master Plan and focus on the following areas in 2019: • Implement rate study recommendations to facilitate the implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan • Hire full-time educator to help implement the Waste Reduction/Recycling Programs and Communications Plan, "Waste Not. Use Less." and encourage multi -family and commercial properties to participate in recycling and waste diversion • Evaluate the Regional Construction and Debris recovery facilities • Repair the Transfer Station with concrete floor and leachate drainage system EM City of Fayetteville Management Agenda Based on City Council Strategic Goals (cont.) Add new personnel and vehicles to scale food -waste composting program to additional businesses and expand multi -family recycling to additional apartment complexes with 24 units or less Parks and Recreation maintenance will: • Improve Wilson Park's basketball courts and tennis lights • Renovate Wilson Park Horticulture Office • Complete new safety and ADA projects in parks • Restore streams in Gulley and Sweetbriar Parks • Improve park restrooms throughout the City City Facilities maintenance projects include: • Upgrading City buildings to improve energy efficiencies as well as providing more productive working environments resulting from window replacements, HVAC upgrades, lighting replacements, roof replacements or coatings, office remodels, and City Hall south entry/parking renovations • Replacing television studio ceiling and floor broadcast lighting with LEDs, thus ensuring both higher quality lighting and energy efficiency because of cooler temperatures and less electricity usage • Improving infrastructure and providing adequate taxiway width at Drake Field to promote safe taxiing operations for large charter aircraft and replacing the current boiler with a geothermal -compatible boiler The majority of technology -related capital improvement projects support: • improvements to the City's website • expansion of document imaging system to automate internal and external form submission • a new asset -management and work -order system to improve our field crew efficiency • a new cybersecurity program that will enhance our reputation as a Safe Community Overall City Operations The quality of city operations overall is a critical element to the success of the City. Organizational effectiveness is a specific area that the Council highlighted as a key component to maintain and improve city operations. A Lean Government review of all operational functions is a continuous process for achieving efficiencies and improving customer service. Communication between department heads to address cross - divisional projects, streamlining processes, reducing barriers to service and red tape, and eliminating silo operations will continue to be the goals for organizational effectiveness at the City. ►M CITY OF FAYETTEVILLE, ARKANSAS THE BUDGET PROCESS The budgets of governmental funds (for example General Fund, Street Fund, and Parks Development Fund) are prepared on the modified accrual basis for revenues and expenditures. Under the modified accrual basis of accounting, revenues are recognized when they become both measurable and available. Expenditures are recorded when the related fund liability is incurred. The proprietary and trust fund types (Water & Sewer Fund, Recycling & Trash Collection Fund, and Airport Fund) are budgeted on a full accrual basis except for depreciation which is excluded and both capital purchases and bond principal payments which are included as expenditures. Not only are expenditures recognized when the liability is incurred but revenues are recognized when they are due and owing to the City (for example, water user fees are recognized as revenue when bills are produced). Agency funds are not budgeted since they are custodial in nature and do not involve measurement of results of operations. The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds, but the budget -to -actual comparison reports are prepared only for the governmental fund types (General, Special Revenue, and Capital Projects). The Annual Budget and Work Program is a fiscal plan which presents the services which will be provided to the community and the funds needed to perform these services. The type and level of service is defined by the use of program objectives, which are further defined by performance measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City Council for approval and adoption. The key steps and dates in this process for the 2019 Budget and Work Program are described below: Budget Preparation, July 2018 The budget was prepared using the City's financial software. Staff from the departments and divisions attended training for security access and instructions for the budget maintenance module. Target budgets were set for each fund and/or program. The target budget excluded service expansion requests and new personnel requests. These items are considered separately. 2. Capital Requests, April - August 2018 Five Year Capital Improvements modification requests were submitted for review and prioritization. Approval of the requests were based on a review of prioritized lists by the Chief Financial Officer and Budget staff to see if original cost and continuing costs were within the available funding range. Capital items with a cost greater than $5,000 should appear in the Five -Year Capital Improvements Programs. 3. Budget Submitted by Department/Division Heads, July 2018 The Department/Division Heads emailed notification to the budget staff after completing budget submissions requesting their 2019 funding. The budget staff then verified that budget submissions were correct and within specified targets. 4. Analysis of Each Proposed Program Budget, August 2018 During this period, meetings, as needed, were conducted with each Department Director. At these meetings, the submitted program budgets were evaluated in their entirety and additions and cuts were made to balance the funds with the service requirements. The 2019 Proposed Budget and Work Program was the result of this process. 5. Consideration and Approval of the Budget, Beginning to Adoption 2018 The proposed budget is discussed with the Mayor beginning in August and through November. The Mayor presented the comprehensive 2019 Proposed Budget and Work Program to the City Council on November 20. Public discussions on the budget were conducted at agenda sessions and City Council meetings on November 13, and a special meeting was held on November 17. The 2019 Budget was adopted on November 20. 6. Implementing the 2019 Budget, January 2019 Using the Enterprise Resource Planning system, budget amounts are split into the projected funding level needed for each month. These work papers are input into the computer system to assist in the control of the adopted budget throughout 2019. 7. Adjusting the 2019 Budget, Throughout 2019 The budget may be adjusted throughout 2019. Depending on the amount of the adjustment, approval may come from the Budget Director, Chief Financial Officer, Mayor or the City Council. A detailed explanation of the Budget Adjustment Policy is listed on pages 7 and 8. The public meetings throughout the budget process are considered to be an essential part of the budget process as they are designed to solicit feedback from the City Council on the City's operations and services. In accord with continuing efforts to apprise the public of City activities, the 2019 Adopted Budget and Work Program is made available for review by all interested persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a downloadable version of the budget is found on the City's web site: http://www.fayetteville- ar.gov/. Public notification of this information is made in a local newspaper and on the Fayetteville Government Channel. As always, the public is invited to attend all meetings, retreats, and hearings regarding consideration of the Budget. 2 \ E \ z 3 B § g � 2 \ \ 0 Q $7 u / S \2 f\ 4� 3E 2 2 33 § >Q /d � \% $=2 LU e /2 } c 2 0 � \ O $ � \ � / � I _\ \ E / \k \� 2:- _ 3 B § g � 2 CITY OF FAYETTEVILLE, ARKANSAS FINANCIAL POLICIES The purpose of this section is to present the policies that the City follows in managing its financial and budgetary affairs. These are general statements of policies, which represent long-standing principles, traditions, and practices that have guided the City in maintaining financial stability. REVENUE POLICY The City will strive to maintain a broad and diversified revenue base that will equitably distribute the burden of supporting City services and will protect the City from short-term fluctuations in any one revenue source. The City will actively support economic and industrial development recruitment and retention efforts to provide for a solid revenue base. • The City will maintain timely collection systems and implement necessary enforcement strategies to collect revenues from available sources. The City will establish user fees and charges for services, when feasible, at levels related to the cost of providing the services. The City will review the fees and charges on a periodic basis to determine the modifications needed to keep pace with the cost of providing the services. • The City will establish, when feasible, self- supporting enterprise funds and internal service funds in which a relationship between revenues and expenditures clearly exists. • The City will project revenues on a conservative basis so that actual revenues will consistently meet or exceed budgeted revenues. • The City will maintain a budgetary control system and will prepare reports that compare actual revenues to budgeted amounts. • The City will review annually and revise, where necessary, its cost allocation formula. 4 • The City will limit the designation of General Fund revenues for specified purposes to maximize flexibility in budgeting and revenue utilization. EXPENDITURE POLICY • Basic and essential services provided by the City will receive first priority for funding. The City will establish performance measurements for all program areas, when feasible. These measures will reflect the demand, workload capability, and projected outcomes for the program to accomplish its objectives. The City will strive to adopt a balanced budget, by fund, for all funds maintained by the City, in which total anticipated revenues must equal or exceed the budgeted expenditures for each fund. However, if this cannot be attained, the City will utilize unallocated fund reserves, which have been carried forward from prior years. • The City will maintain a budgetary control system to ensure adherence to the adopted budget and will prepare reports that compare actual expenditures to budgeted amounts. • The City will attempt to refrain from budgeting non-recurring or one-time revenue for ongoing expenses. The City will provide access to medical, dental, life, and long-term disability insurance for its employees. The cost for these benefits will be a shared responsibility between the City and its employees. The City will provide access to appropriate retirement plans for its employees. The City will make contributions for eligible employees at the percentage defined for each of the respective retirement plans. DEBT POLICY The City will maintain a policy of full disclosure on financial reports and bond prospectus. The City will maintain communications with bond rating agencies and continue to strive for improvements in the City's bond rating. The City will pay for all capital projects and capital improvements on a pay-as- you-go basis using current revenues whenever possible. If a project or improvement cannot be financed with current revenues, long-term or short-term debt or capital leases will be recommended. The City will refrain from issuing long-term debt for a period in excess of the expected useful life of the capital project. • The City will use special assessment revenue or other self-supporting bonds instead of general obligation bonds, when feasible. The City will seek refinancing of outstanding debt if it is determined that the City will benefit by reduced interest expense over the remaining life of the bonds of at least 3% of the principal being refunded. The City will require that General Fund and Street Fund debt service shall not exceed 10% of annual general and road tax revenues and the principle amount of General and Street Fund debt shall not exceed 5% of the assessed taxable property. 5 • Outstanding short-term debt and Amendment 78 debt obligations combined shall not exceed 5% of the City's taxable real property. RESERVE POLICY • The City will maintain a minimum reserve of sixty (60) days of annual regular general fund operating expenditures for the General Fund in Undesignated Fund Balance. The minimum unreserved General Fund Balance cannot be reduced without specific City Council Resolution. The City will maintain a minimum reserve of at least 10% of current year operating expenditures for the Street Fund in Undesignated Fund Balance. If existing reserves exceed the required level, such funds may be used to provide for non- recurring expenditures. The City will use monies in the 10% reserve only in times of emergency or fiscal and economic hardship. • The City will attempt to maintain a cash and investments balance of not less than 10% of current year operating expenditures for all Enterprise Funds. The City will maintain a Shop Fund reserve necessary to fund the replacement and expansion of the City's vehicles and equipment. INVESTMENT AND CASH MANAGEMENT POLICY • The City will deposit all receipts on a timely basis. The City will strive to maximize the return on its investment portfolio without jeopardizing principal amounts. • The City will limit its investments to the types of securities provided for by Arkansas statutes. • The City will diversify its investments by maturity date to protect against market fluctuations. • The City will purchase securities from qualified institutions based on competitive bids in an effort to obtain the highest available rates. CAPITAL IMPROVEMENT POLICY The City will prepare and update, as needed, a five-year Capital Improvements Program (CIP), which will provide for the orderly maintenance, replacement, and expansion of capital assets. • The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available revenue sources. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five-year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will seek input from the public by holding public hearings in relation to the establishment of major projects and major project priorities. • The City will incorporate the reasonable findings and recommendations of other City Boards, Commissions, Committees, and Citizen task forces, as they relate to capital projects and improvements. R FINANCIAL REPORTING POLICY The City's accounting system will maintain records in accordance with accounting standards and principles outlined by the Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and the State of Arkansas. The City will employ an independent accounting firm to perform an annual audit of the City's finances and make the annual audit available to all required and interested parties. The audit shall be completed and submitted to the State of Arkansas within 210 days of the close of the fiscal year. • The City will produce monthly and quarterly financial statements reporting the current periods' activity for all funds maintained by the City. • The City will maintain an internal audit function, which will be charged with adopting and routinely monitoring internal controls of the City. The City will prepare an annual budget document that provides a basic understanding of the City's planned financial operations for the coming fiscal year. Copies of the proposed and final budget will be made available to all interested parties and opportunities will be provided for citizen input prior to final decisions on the budget. • The City will seek annual renewal of the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting and the Distinguished Budget Presentation Award. CITY OF FAYETTEVILLE, ARKANSAS ADMINISTRATIVE PROCEDURES TO ADJUST THE APPROVED BUDGET PURPOSE: The procedures outlined in this section define, standardize, and set forth responsibilities for budget adjustments. DEFINITION AND EXPLANATION: During the fiscal year, needs arise for expenditure budget adjustments to enable divisions to adapt to changing conditions. There are two types of expenditure budget adjustments which can be defined as follows: 1) Budget Adjustment- this is a transfer from one category within a fund budget to another category. The fund total does not change. 2) Budget Amendment- this is an addition to the overall budget total of the fund. It increases the total expenditure amount authorized for the fund. Any budget amendment must be supported by an increase in revenue or come from available fund balance. DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES: All Department Directors and Division Heads are mandated to stay within each operational program budget as adopted and to stay within the total budget for each capital project. Neither the Accounting nor Purchasing Divisions will process payments or purchase orders, which will cause a program or capital project to be over the annual budget amount. Each operational division is grouped into programs (i.e., Engineering - Administration, Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments will be required in the following instances: 1) When the budgeted amount per operational program is exceeded (an offsetting adjustment must be made from another operational program). 2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment must be made from another capital project or another program). Requested adjustments to an operational program must be submitted on a budget adjustment form with sufficient justification for the need. Any changes in the personnel services category must meet the City's policy for raises, promotions, and staff increases. 7 BUDGET ADJUSTMENT APPROVAL PROCESS: Budget Amendments 1) All budget amendments must be approved by the City Council other than mandatory redemptions and other expenditures delegated to a Bond Trustee via a bond trust agreement. Budget amendments appropriate additional revenue or allocation of reserves. Budget Adjustments 1) Budget adjustments within categories, within divisions of a fund, can be made with the approval of the Budget Director (see page 10 for a division listing). 2) Budget adjustments between categories, within a division of a fund, can be made with the approval of the Budget Director and Chief Financial Officer. 3) Budget adjustments within the personnel services category between departments within a fund will be approved by the Budget Director, the Chief Financial Officer, and the Chief of Staff. 4) Budget adjustments between categories within an approved program will be approved by the Budget Director and the Chief Financial Officer. 5) All other budget adjustments must be approved by the City Council. BUDGET AMENDMENT REPORTING: As a matter of practice, staff will provide information regarding Budget Amendments to the City Council on a quarterly basis. CITY OF FAYETTEVILLE, ARKANSAS BUDGET ORGANIZATIONAL STRUCTURE FUND In governmental accounting, a fund is a fiscal and accounting entity with a self -balancing set of accounts, created and maintained for a particular purpose. It has transactions subject to legal or administrative restrictions. A separate budget is provided for each fund. ACTIVITY Activities are the major groups of items which are functionally related, regardless of the Department or Division that is responsible. This type of classification provides a useful Budget summary that is consistent even though changes in the organizational structure may occur. DEPARTMENT Departments are the major organizational sub -divisions. They have a broad overall purpose. The City of Fayetteville is organized into ten operating departments: Police, Fire, Chief of Staff, Sustainability & Resilience, Parks & Recreation, Utilities, Development Services, Communications & Marketing, Transportation Services, and Finance & Internal Services. Each Department has a director who reports to the Chief of Staff except the Police and Fire Chiefs who report directly to the Mayor. DIVISION Divisions are the major operational areas of the City. Each Division has been assigned to one of the Departments listed above according to the type of activity it performs. For example, the Recycling & Trash Collection Division is part of the Sustainability & Resilience Department. A listing of divisions is on the following page. PROGRAM Programs are the operating units within the Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. For example, the Recycling & Trash Collection Division contains the following programs: Administration, Commercial Collections, Residential Collections, Commercial Drop Box Collections, Transfer Station, Recycling, and Composting. CATEGORY Within each program, each expenditure item is grouped into a category of related expenditures. The budget for each program is listed by categorical total. Examples of a category include: Personnel Services, Materials and Supplies, Services and Charges, Maintenance, Motor Pool Charges, Capital, Transfers to Outside Agencies, Cost Reimbursements, and Operating Transfers. 6 DEPARTMENTAL REPORTING STRUCTURE General Government Mayors Administration City Council City Attorney City Prosecutor City Clerk/Treasurer Fayetteville District Court Library Chief of Staff Chief of Staff Economic Development Human Resources Information Technology Internal Audit Sustainability & Resilience Parking Management Recycling & Trash Collection Police Department Police Central Dispatch Fire Department Fire Department Parks & Recreation Department Parks & Recreation Finance & Internal Services Department Chief Financial Officer Accounting & Audit Budget & Information Management Facilities Management Purchasing Utilities Financial Services Development Services Department Development Services Director Animal Services Building Safety City Planning Community Resources Engineering Communications & Marketing Department Communications & Marketing Media Services Transportation Services Department Transportation Services Airport Services Fleet Operations Utilities Department Utilities Director Water & Sewer Maintenance Wastewater Treatment Plant IP } ! cc o \ \\\\\\/\ k I Paae Left Blank Intentional 12 General Fund General City of Fayetteville, Arkansas Chart of Governmental Fund Types City Fund Structure Governmental Special Revenue Funds Street Parking Parks Development Impact Fee Community Development Energy Block Grant Drug Law Enforcement Special State Grants Debt Service Funds Parking Revenue Imp. Bond TIF Bond Sales Tax Bond HMR Tax Bonds 2014 Debt Sry Library Bonds 2017 Capital Projects Funds Sales Tax Construction Bond Sales Tax Capital Improvements Parking Deck Project Replacement & Disaster Recovery Library Expansion Construction As noted by the chart above, the City utilizes all four (4) major Governmental fund types: General, Special Revenue, Debt Service, and Capital Projects. General Fund - General fund is the general operating fund of the City. It is used to account for all financial resources except those accounted for in other funds. Special Revenue Funds - Special Revenue funds are used to account for the proceeds of specific revenue sources, which are designated or required to finance particular functions or activities of the City. Debt Service Funds - Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest and related costs other than debt service payments made by enterprise funds. Capital Projects Funds - Capital projects funds are used to account for financial resources to be used for the acquisition and construction of assets of a relatively permanent nature other than those financed by proprietary funds. As a note of explanation for the following combined statements, the revenues are listed by major source and the expenditures are listed by major department or service. The operation transfers are listed both in and (out). 13 City of Fayetteville, Arkansas Chart of Proprietary and Fiduciary Fund Types I Proprietary Funds I I Enterprise Funds I Water & Sewer Recycling & Trash Collection Airport I City Fund Structure I I Internal Service Funds I Shop I Fiduciary Funds I I Trust Funds I Police Pension Fire Pension I Agency Funds I Returned Check Payroll As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in the Proprietary fund type and the Trust and Agency funds in the Fiduciary fund type. Enterprise Funds - Enterprise funds are used to account for operations (A) that are financed and operated in a manner similar to private business enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (B) where the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Internal Service Funds - Internal service funds are used to account for the financing of goods or services provided by one division of the City to other divisions of the City, on a cost reimbursement basis. Trust Funds and Agency Funds - Trust funds and agency funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Trust funds are accounted for in essentially the same manner as proprietary funds. Agency funds are custodial in nature and do not involve measurement of results of operation. In reference to the following combined statements, the revenues are listed by major source and the expenses are listed by major department or service. Also shown are depreciation, non-operating revenue and (expenses), transfers in and (out), and net income. Ell, City of Fayetteville, Arkansas Sources of Funds for 2019 $168,111,000 Sales Taxes Franchise Taxes Property Taxes $65,129,000 $5112000 38,7% $6,102,900 Other $5,439,160 3.2% Investments $1,569,200 0.9% Fines & Forfeitures $1,812,700 Sewer Service 1.1% $20,207,000 12.0% Water Sales $20,823,600 12.4% Uses of Funds for 2019 $168,111,000 WWTP Operations Personnel Services $9,647,733 $57,448,750 5.7%_ 34.3% Purchased Water $8,628,000 5.1% Internal Charges $7,194,952 4.3% Fuel $4,297,477 2.6% Debt Service $27,573,412 Capital 16.4% Transfers Out $18,741,000 $1,367,000 11.1 0.8% 3.6% $10,895,400 6.5% Charges For Services $18,013,940 10.7% Solid Waste $12,044,100 7.2% -rials & Supplies $5,423,708 3.2% ices & Charges $22,539,682 13.4% Maintenance $5,249,286 3.1% Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do not reflect capital expenditures. 15 3.07. Fund Balance -$405,000 -0.1% Transfers In $1,0.8% 0_ 0.8% Other $5,439,160 3.2% Investments $1,569,200 0.9% Fines & Forfeitures $1,812,700 Sewer Service 1.1% $20,207,000 12.0% Water Sales $20,823,600 12.4% Uses of Funds for 2019 $168,111,000 WWTP Operations Personnel Services $9,647,733 $57,448,750 5.7%_ 34.3% Purchased Water $8,628,000 5.1% Internal Charges $7,194,952 4.3% Fuel $4,297,477 2.6% Debt Service $27,573,412 Capital 16.4% Transfers Out $18,741,000 $1,367,000 11.1 0.8% 3.6% $10,895,400 6.5% Charges For Services $18,013,940 10.7% Solid Waste $12,044,100 7.2% -rials & Supplies $5,423,708 3.2% ices & Charges $22,539,682 13.4% Maintenance $5,249,286 3.1% Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do not reflect capital expenditures. 15 City of Fayetteville, Arkansas Multi -Year Comparison Budget Expenditures $ 145,205,000 $ 147,268,000 $ 155,164,000 $ 160,849,000 $ 168,1 1 1,000 This comparison of adopted budgets is included to show the scope and growth of City operations in a multi- year format. This presentation is traditional but continues to include interfund transfers. Rather than restating all of the budgets, it is recommended that emphasis be placed on the significant entries, which are the individual funds. A more detailed discussion of each individual fund is included in the specific section devoted to that fund. V Adopted Adopted Adopted Adopted Adopted 2015 2016 2017 2018 2019 Major Funding Sources: General $ 38,166,000 $ 41,366,000 $ 43,162,000 $ 45,586,000 $ 48,242,000 Street 7,571,000 6,930,000 6,804,000 6,91 1,000 6,815,000 Parking 1,560,000 1,616,000 1,922,000 2,011,000 1,876,000 Community Development Block Grant 559,000 556,000 927,000 920,000 973,000 Parks Development 2,273,000 3,155,000 3,571,000 3,282,000 3,814,000 Drug Law Enforcement 575,000 637,000 498,000 518,000 516,000 Water & Sewer 39,203,000 36,968,000 40,525,000 39,096,000 41,525,000 Recycling & Trash Collections 12,651,000 11,123,000 11,690,000 12,800,000 13,432,000 Airport 2,576,000 2,256,000 2,253,000 2,255,000 2,461,000 Shop 8,456,000 8,942,000 8,812,000 9,334,000 9,187,000 113,590,000 113,549,000 120,164,000 122,713,000 128,841,000 Other Funding Sources: Impact Fee 1,070,000 1,741,000 1,163,000 904,000 925,000 TIF Bond 141,000 146,000 177,000 178,000 200,000 Parking Deck Bonds 300,000 326,000 385,000 384,000 385,000 HMR Tax Bonds 2014 0 706,000 710,000 709,000 707,000 Sales Tax Bond 18,626,000 19,771,000 21,006,000 21,959,000 22,664,000 Library Bonds 2017 0 0 0 1,775,000 1,850,000 Replacement & Disaster Recovery 42,000 42,000 42,000 60,000 69,000 Sales Tax Capital Improvements 7,692,000 7,982,000 8,542,000 9,238,000 9,540,000 Sales Tax Construction Bond 5,000 5,000 6,000 5,000 6,000 Parking Deck Project 3,000 0 0 0 0 Town Center 690,000 0 0 0 0 Police Pension 1,611,000 1,574,000 1,559,000 1,563,000 1,563,000 Fire Pension 1,435,000 1,426,000 1,410,000 1,361,000 1,361,000 31,615,000 33,719,000 35,000,000 38,136,000 39,270,000 $ 145,205,000 $ 147,268,000 $ 155,164,000 $ 160,849,000 $ 168,1 1 1,000 This comparison of adopted budgets is included to show the scope and growth of City operations in a multi- year format. This presentation is traditional but continues to include interfund transfers. Rather than restating all of the budgets, it is recommended that emphasis be placed on the significant entries, which are the individual funds. A more detailed discussion of each individual fund is included in the specific section devoted to that fund. V General Fund (1010) General Fund Revenues Total estimated revenue available in 2019 to support the General Fund is approximately $47.4 million. Also, $846,000 in fund balance is used as a source of funding for 2019. These overall General Fund Revenue projections are based on historical trend data, expected population increases, and current performance of the national, state, and local economies based on statistical information. Fund Balance $846,000 1.8% Alcoholic Beverage Tax $793,000 1.6% Investment Earnings & Miscellaneous $377,000 0.8% Sources of Funds for 2019 $ 48,242,000 Sales Tax $28,988,000 59.9% Franchise Fees $5,930,000 12.3% L Fines & Forfeitures Charges for Services $1,380,000 $1,861,000 2.9% 3.9% IVA Property Tax .$3,644,000 7.6% Licenses & Permits $1,810,000 3.8% Intergovernmental $2,613,000 5.4% Property Taxes: Property Tax revenue makes up 7.7% of total General Fund Revenue. The tax rate currently approved is 2.3 mils. The City of Fayetteville has a discretionary limit of 5.0 mils, which is set by law. By law, millage decisions must be made by the end of October of each year by the City Council and filed with the County. N $4.00 o ■ Delinquent $3.50 ❑ Non Delinquent $3.00 $2.50 $2.00 $1.55 $1.63 $1.50 $1.42 $1.00 $0.50 $0.00 08 09 10 Property Taxes y $1.73 $3.11 51.60 $1.69 $1.73 13 14 15 16 Year 11 12 53.52 $3.64 17 18 Est 19 Bud County Sales Tax: The largest source of General Fund revenue (32.5%) is the County Sales Tax. The City receives a prorated share (36.2%) of the 11% County Sales Tax based on population as of the most recent federal census. Sales Tax growth averaged 2.7% per year from 2007 to 2017. Budgeted 2019 revenue is projected to be 2.0% higher than the current 2018 estimated collections. N $18.00 0 0 $16.00 $14.00 $12.00 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 County Sales Tax 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 28.6% of total revenue. Sales Tax growth averaged 3.2% per year from 2007 to 2017. The 2019 budget is estimated to be 2.0% over 2018 estimated collections. The 2018 collections are estimated to be 4.2% over 2017 actual receipts. The 1 % City Sales Tax revenue is divided between General Fund operations and capital. The current split for 2019, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements Fund. Total City Sales Tax Collected by Fund $25.00 o ■ Sales Tax Capital ❑General Fund $20.00 $15.00 $10.00 $5.00 $8.87 11 $9.05 510.83 $11.04 $11.88 $12.39 11 $12.78 $13.31 $13.58 $0.00 11 1 i1 i1 1 i1 ii ii _,i ii ii I .1 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year IN Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines & Forfeitures) as a whole make up 16.17% of total General Fund revenue. The largest generator of Licenses & Permits Revenue is Building Permits which are projected to be slightly less in 2019 than estimated 2018 collections. Many other types of revenues and permits are issued by the City and are projected to remain level compared to 2018 collections. Intergovernmental revenues consist of State Turnback and State/Federal grants and are projected to be less in 2019 compared to estimated 2018 revenue. This is because grant revenue is not estimated until the actual grant is awarded, which is normally mid -year. Charges for Services consists of a multitude of fees such as parks and recreation fees, 911 reimbursements, and planning fees. Fines & Forfeitures revenues consist of court fines and are expected to be mostly flat when compared to estimated 2018. $10.0 $8.0 ■ Fines & Forfeitures ❑ Inter -governmental ❑ Licenses & Permits ❑ Charges for Services General Fund - Other Revenue $1.43 $6.0 $1.66 F $2.05 $1.66 4 $1.82 $2.72 $2.80 $4.0 $2.48 $2.53 $2.68 $2.77 $2.61 $1.59 $2.83 $1.89 $2.0 $1.32 $1.57 $1.34 $1.10 $1.34 $0.70 $0.78 $0.66 $1.25 $1.25 $1.38 $1.48 $1.47 $1.49 $1.66 $1.68 $1.84 $0.0 08 09 10 11 12 13 14 15 16 Year 17 18 Est 19 Bud Franchise Fees: Franchise fees as a category make up 12.5% of total General Fund revenue. The City collects franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the franchise fee agreements reflect a percentage of gross utility revenue generated. Although franchise fees are a direct cost of the utilities business, all utilities except AEP (SWEPCO) and the City of Fayetteville's Recycling & Trash Collection and Water & Sewer Divisions show the fee as an additional item on the consumer's invoice. Currently, Black Hills Energy (formerly Source Gas) pays 3% of annual sales before taxes on residential and commercial customers and 1 % on industrial customers. AT&T and Prairie Grove Telephone pay 4% of all access line billing. AT&T Video and Cox Communications pay 5% of annual gross sales on everything except internet access revenue. The Water & Sewer utility pays 4.25% and the Recycling & Trash Collection utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric Co -Op pay 3% of gross revenues on domestic customers and 1 % on industrial consumers. Collections in 2018 are 2.8% over the year-to-date budget. The 2019 budget is set to be slightly lower than estimated 2018. N $7.00 0 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 Franchise Fees 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year lei General Fund Expenses Total uses of funds in 2019 for the City's General Fund totals $48,242,000. The charts below show the total General Fund expenditure budget by operating activity and expense category. Uses of Funds by Activity for 2019 $ 48,242,000 Police Operating Transfers Out $16,187,752 Salary Contingency $233,000 33.6%I $491,685 A roL 1 0% Parks & Recreation $2,466,454 5.1% Outside Agencies_ $1,123,667 2.3% General Gove $4,798,5 9.9% Operating Transfers Out $233,000 0.5% Mo $1,' Cost Reimbursem -$2,705,222 -5.6% -ommunity Planning & Engineering $4,853,829 10.1% $12,775,193 services 26.5% $6,306,420 13.1% Uses of Funds by Category for 2019 $ 48,242,000 Personnel Services 539.141.110 Agencies $32,000 $2,801,068 0.1% 5.8% 22 t Reimbursements -$2,695,542 -5.6% Fayetteville Public Library $1,701,000 3.5% Materials & Supplies $1,469,005 3.0% Services & Charges $4,378,410 9.1% mance 3,932 Personnel Services: Personnel Services represent the largest category (81.1 %) of expense for the City's General Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's Compensation expenses. The Personnel Services category has averaged 2.49% growth per year from 2007 to 2017. A $491,685 contingency amount has been included in this budget for accrued benefit payouts. N $40.00 0 0 $35.00 $30.00 $25.00 $20.00 $15.00 $10.00 $5.00 $0.00 Personnel Services <a z a $39.1 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year 23 Other Expenses: All other expenses represent 18.9% of the General Fund expenditures for 2019. Major other expenses total 18.1 % and include the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The Services & Charges Category includes contract services, publications and dues, etc. and represents 9.1 % of the total General Fund budget. The Materials & Supplies Category includes copier/printing charges, minor equipment, fuel, and office supplies and represents 3% of the total General Fund budget. The Maintenance Category includes building and grounds maintenance, software maintenance, and various other small maintenance accounts and is 3% of the total General Fund budget. The Motorpool Category represents 3% of the total General Fund budget. c 0 $10.0 $8.0 - $6.0 ai ■ Maintenance ■ Services/Charges ■ Motorpool e Materials/Supplies $5.52 $5.40 $4.0 $2.0 $0.0 $5.46 Other Expenses $7.56 $9.76 $8.74 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year 24 General Fund - Fund Balance The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty (60) days (or 16.5%) of annual regular general fund operating expenditures. The General Fund designation requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002 and currently amounts to $7,959,930. $16.1 $14.0 $12.1 $10.1 $8.1 $6.1 $4.1 $2.1 General Fund Ending Undesignated Fund Balance & % of Expense 00.0% 0.0% D.0% D.0% D.0% 50.0% 40.0% 30.0% 20.0% 10.0% $0.0 i � 1 1 0.0% 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year 25 Revenues: Property Taxes Sales Tax - County Sales Tax - City Alcoholic Beverage Taxes Franchise Fees Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Investment Earnings Other Total Revenues Expenses: General Government Activity - Outside Agencies - Salary Contingency - Fayetteville Public Library - Cost Reimbursements Finance and Internal Services Activity Police Activity Fire Activity Community Planning & Engineering Parks and Recreation Activity Transfer to Sales Tax Capital Transfer to Drug Grant Transfer to Special Grants Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 3,355,955 $ 3,503,000 $ 3,523,648 $ 3,644,000 14,436,523 14,898,000 15,1 10,000 15,412,000 12, 778,275 13,175,000 13,310,000 13,576,000 736,503 702,000 781,000 793,000 5,961,428 5,782,000 6,061,183 5,930,000 1,491,309 1,393,000 2,133,700 1,810,000 2,776,935 4,282,661 4,337,904 2,613,000 1,842,217 3,412,678 3,512,464 1,861,000 1,540,886 1,567,200 1,400,189 1,380,000 162,858 133,300 166,000 166,000 514,133 458,641 364,525 211,000 45,597,022 49,307,480 50,700,613 47,396,000 4,147,278 13,281,745 11,715,344 4,796,864 1,250,892 1,1 15,568 1,1 15,568 1,123,667 0 387,357 375,149 491,685 1,695,537 1,701,000 1,701,000 1,702,678 (2,480,982) (2,480,982) (2,480,982) (2,695,542) 5,650,443 6,071,704 6,071,704 6,306,420 14,690,077 16,831,089 16,831,089 16,187,752 12,099,442 12,713,525 12,713,525 12,775,193 4,298,159 4,918,753 4,918,753 4,853,829 2,158,819 2,496,584 2,496,584 2,466,454 0 195,660 195,660 0 229,834 233,000 233,000 233,000 0 29,149 29,149 0 43,739,499 57,494,152 55,915,543 48,242,000 $ 1,857,523 $ (8,186,672) $ (5,214,930) $ (846,000) $ 43,739,498 $ 57,494,152 $ 55,915,543 $ 48,242,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 18,583,108 $ 17,980,362 $ 17,980,362 $ 12,765,432 Income / (Loss) 1,857,523 (8,186,672) (5,214,930) (846,000) Designated FB Change (Increase) (2,460,269) 0 0 0 Ending Undesignated Fund Balance $ 17,980,362 $ 9,793,690 $ 12,765,432 $ 11,919,432 /.. City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.015.0150- Mavors Administration Proaram: 10 - Personnel Services $ 217,361 $ 221,270 $ 221,270 $ 235,081 20 - Materials & Supplies 4,921 5,450 5,450 5,450 30 - Services and Charges 46,349 57,708 57,708 63,854 40 - Maintenance 0 100 100 100 Total 1010.016.0160 - City Council Program: am: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 268,631 284,528 284,528 304,485 152,170 142 12,905 165,849 414 20,214 165,849 414 20,214 174,504 414 20,214 Total 165,216 186,477 186,477 195,132 1010.021.0210 - City Attorney Program: 10 - Personnel Services 306,480 316,459 316,459 324,988 20 - Materials & Supplies 1,845 4,120 4,120 4,120 30 - Services and Charges 15,959 19,292 19,292 19,292 Total 324,283 339,871 339,871 348,400 1010.031.0310 - City Prosecutor Program: 10 - Personnel Services 611,763 665,795 665,795 641,773 20 - Materials & Supplies 13,686 10,650 10,650 10,465 30 - Services and Charges 13,512 15,600 15,600 17,785 40 - Maintenance 13,193 13,480 13,480 15,480 Total 652,155 705,525 705,525 685,503 1010.036.1360 - Internal Audit Program: 10 - Personnel Services 60,401 93,545 93,545 94,637 20 - Materials & Supplies 59 600 600 600 30 - Services and Charges 612 3,200 3,200 3,200 Total 61,072 27 97,345 97,345 98,437 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.040.0400 - District Judge Program: 148,914 116,830 116,830 110,464 10 - Personnel Services 1,135 0 0 0 20 - Materials & Supplies 45,700 6,255 6,255 50 30 - Services and Charges 90,225 97,014 97,014 97,914 40 - Maintenance 11,853 13,561 13,561 12,500 Total 148,914 116,830 116,830 110,464 1010.040.2010 - Criminal Cases Program: am: 1010.040.2020 - Probation & Fine Collection Program: 10 - Personnel Services 297,696 383,820 383,820 400,591 20 - Materials & Supplies 5,751 8,888 8,888 8,088 30 - Services and Charges 4,255 7,315 7,315 7,315 Total 250,141 307,702 400,023 400,023 415,994 1010.040.2020 - Probation & Fine Collection Program: 10 - Personnel Services 10 - Personnel Services 24,598 25,785 25,785 25,974 20 - Materials & Supplies 0 400 400 400 30 - Services and Charges 529 1,325 1,325 1,325 Total 25,127 27,510 27,510 27,699 1010.040.2030 - Small Claims & Civil Cases Program: 10 - Personnel Services 247,461 308,197 308,197 321,846 20 - Materials & Supplies 2,380 4,100 4,100 4,100 30 - Services and Charges 300 1,900 1,900 1,800 40 - Maintenance 0 103 103 103 Total 250,141 314,300 314,300 327,849 1010.050.0500 - Economic Development Program: 10 - Personnel Services 64,451 109,883 109,883 206,661 20 - Materials & Supplies 4,909 9,360 9,360 10,310 30 - Services and Charges 382,010 558,640 358,640 360,190 Total 451,370 677,883 477,883 577,161 1010.051.1510 - City Clerk/Treasurer Program: 10 - Personnel Services 322,858 349,921 349,921 358,245 20 - Materials & Supplies 12,035 13,150 13,150 13,550 30 - Services and Charges 27,438 43,133 43,133 42,733 40 - Maintenance 3,176 5,500 5,500 5,500 Total 365,506 411,704 411,704 420,028 W. City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) 'r% Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.055.0550 - Communications Program: 10 - Personnel Services 295,461 318,445 318,445 313,050 20 - Materials & Supplies 8,977 2,701 2,701 2,176 30 - Services and Charges 13,454 15,543 15,543 16,068 Total 317,892 336,689 336,689 331,294 1010.060.0600 - Media Services Program: 10 - Personnel Services 205,319 222,049 222,049 219,774 20 - Materials & Supplies 6,299 14,752 14,752 8,570 30 - Services and Charges 78,682 79,897 79,897 73,475 33 - Motorpool 1,147 1,912 1,912 1,977 40 - Maintenance 7,599 4,571 4,571 3,075 Total 299,047 323,181 323,181 306,871 1010.070.0700 - Chief of Staff Program: 10 - Personnel Services 63,987 61,165 61,165 57,620 20 - Materials & Supplies 2,648 5,225 5,225 5,480 30 - Services and Charges 9,470 11,993 11,993 31,743 33 - Motorpool 8,570 8,317 8,317 9,121 Total 84,674 86,700 86,700 103,964 1010.080.5240 - Library Program: 30 - Services and Charges 18,136 23,599 23,599 25,277 70 - Transfers to Outside Entities 1,677,401 1,677,401 1,677,401 1,677,401 Total 1,695,537 1,701,000 1,701,000 1,702,678 1010.090.6600 - Miscellaneous Program: 10 - Personnel Services 0 387,357 375,149 491,685 20 - Materials & Supplies 17,322 16,272 16,272 15,394 30 - Services and Charges 210,229 1,022,607 1,022,607 481,058 39 - Cost Allocation (2,480,982) (2,480,982) (2,480,982) (2,695,542) 40 - Maintenance 16,510 24,131 24,131 25,331 50 - Debt Service 0 1,641,589 275,188 0 70 - Transfers to Outside Entities 1,405,988 4,060,472 4,060,472 1,123,667 80 - Capital 26,390 3,323,876 3,323,876 22,000 96 - Operating Transfers Out 0 195,660 195,660 0 Total (804,543) 8,190,982 6,812,373 (536,407) 'r% City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) 30 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.1 10.1 100 -Chief Financial Officer Program: 10 - Personnel Services 166,549 172,277 172,277 174,095 20 - Materials & Supplies 336 250 250 165 30 - Services and Charges 7,030 7,256 7,256 7,341 Total 173,916 179,783 179,783 181,601 1010.120.1210 - Human Resource Operations Program: 10 - Personnel Services 405,461 452,140 452,140 555,831 20 - Materials & Supplies 10,798 4,600 4,600 6,240 30 - Services and Charges 9,281 14,235 14,235 16,249 40 - Maintenance 0 150 150 150 Total 425,540 471,125 471,125 578,470 1010.120.1220 - Employee Benefits/Services Program: 10 - Personnel Services 413,005 457,351 457,351 490,682 20 - Materials & Supplies 16,728 3,435 3,435 2,265 30 - Services and Charges 190,478 261,198 261,198 324,428 40 - Maintenance 13,200 38,530 38,530 40,030 Total 633,410 760,514 760,514 857,405 1010.131.1310 - Accounting & Audit Program: 10 - Personnel Services 802,019 886,853 886,853 805,882 20 - Materials & Supplies 9,899 8,800 8,800 8,800 30 - Services and Charges 44,284 46,364 46,364 46,364 40 - Maintenance 494 1,000 1,000 1,000 Total 856,696 943,017 943,017 862,046 1010.133.1330 - Budget & Information Management Program: 10 - Personnel Services 289,488 351,588 351,588 328,338 20 - Materials & Supplies 4,191 6,841 6,841 4,800 30 - Services and Charges 2,613 7,503 7,503 9,544 40 - Maintenance 0 0 0 0 Total 296,292 365,932 365,932 342,682 1010.140.1410 - General Maintenance Program: 10 - Personnel Services 413,364 453,353 453,353 436,315 20 - Materials & Supplies 13,950 11,228 11,228 31,234 30 - Services and Charges 18,392 25,519 25,519 25,269 33 - Motorpool 13,507 16,428 16,428 19,880 40 - Maintenance 26,008 24,661 24,661 34,911 Total 485,221 531,189 531,189 547,609 30 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) 31 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.140.1420- Janitorial Program: am: 10 - Personnel Services 241,367 262,358 262,358 262,749 20 - Materials & Supplies 23,538 57,094 57,094 47,094 30 - Services and Charges 17,257 16,360 16,360 16,360 40 - Maintenance 222 400 400 400 Total 282,384 336,212 336,212 326,603 1010.160.1610 - Purchasing Program: 10 - Personnel Services 262,221 269,534 269,534 349,497 20 - Materials & Supplies 2,418 4,311 4,311 8,361 30 - Services and Charges 24,080 26,803 26,803 29,428 Total 288,720 300,648 300,648 387,286 1010.170.1710 - Information Technology Program: 10 - Personnel Services 836,241 914,437 914,437 932,837 20 - Materials & Supplies 21,418 27,630 27,630 37,548 30 - Services and Charges 207,684 260,422 260,422 292,102 33 - Motorpool 7,764 8,063 8,063 8,561 40 - Maintenance 548,069 570,695 570,695 545,100 Total 1,621,176 1,781,247 1,781,247 1,816,148 1010.170.1720 - GIS Program: 10 - Personnel Services 318,880 336,252 336,252 340,785 20 - Materials & Supplies 1,366 2,900 2,900 2,900 30 - Services and Charges 7,007 10,220 10,220 10,220 40 - Maintenance 50,190 52,665 52,665 52,665 Total 377,444 402,037 402,037 406,570 1010.200.2900 - Police Support Services Program: 10 - Personnel Services 2,296,158 2,450,839 2,450,839 2,605,524 20 - Materials & Supplies 72,052 64,839 64,839 78,784 30 - Services and Charges 476,053 564,279 564,279 570,322 33 - Motorpool 31,056 30,808 30,808 33,956 40 - Maintenance 230,672 260,539 260,539 286,501 96 - Operating Transfers Out 229,834 233,000 233,000 233,000 Total 3,335,824 3,604,304 3,604,304 3,808,087 31 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated 2017 2018 2018 1010.200.2920 - Police Proiects Proaram: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance 70 - Transfers to Outside Entities 80 - Capital Budgeted 2019 324,209 205,996 205,996 0 84,044 225,622 225,622 0 53,530 168,947 168,947 0 33,114 87,778 87,778 0 3,845 357 357 0 48,783 162,637 162,637 0 0 278,249 278,249 0 Total 1,534,622 547,524 1,129,586 1,129,586 0 1010.200.2940 - Police Patrol Program: 9,297 62,905 70,434 70,434 10 - Personnel Services 8,322,007 9,322,184 9,322,184 9,614,231 20 - Materials & Supplies 284,691 340,938 340,938 380,941 30 - Services and Charges 253,249 333,377 333,377 218,858 33 - Motorpool 600,999 610,065 610,065 671,099 40 - Maintenance 43,660 50,152 50,152 54,661 Total 1010.260.2600 - Central Dispatch Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance Total 1010.300.3010 - Fire Prevention Program: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 40 - Maintenance Total 9,504,606 10,656,716 10,656,716 10,939,790 1,396,244 1,534,622 1,534,622 1,532,839 18,381 12,197 12,197 9,297 62,905 70,434 70,434 70,756 10,930 11,689 11,689 12,864 43,497 44,541 44,541 47,119 1,531,958 1,673,483 1,673,483 1,672,875 639,448 629,351 629,351 663,795 30,208 35,887 35,887 36,609 11,207 13,475 13,475 14,175 60,357 60,168 60,168 62,666 0 500 500 0 741,220 739,381 739,381 777,245 32 33 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.300.3020 - Fire Operations Program: 10 - Personnel Services 9,993,680 10,350,074 10,350,074 10,336,277 20 - Materials & Supplies 122,685 320,543 320,543 272,319 30 - Services and Charges 472,090 505,077 505,077 549,523 33 - Motorpool 250,528 255,100 255,100 325,076 40 - Maintenance 145,529 157,620 157,620 129,840 80 - Capital 0 16,149 16,149 0 90 - Miscellaneous 576 0 0 0 96 - Operating Transfers Out 0 29,149 29,149 0 Total 10,985,088 11,633,712 11,633,712 11,613,035 1010.300.3030 - Fire Training Program: 10 - Personnel Services 285,732 251,452 251,452 265,233 20 - Materials & Supplies 9,392 23,234 23,234 24,240 30 - Services and Charges 21,445 21,975 21,975 31,975 33 - Motorpool 21,728 21,926 21,926 22,735 40 - Maintenance 0 1,000 1,000 0 Total 338,297 319,587 319,587 344,183 1010.300.3040 - Fire Hazardous Materials Program: 20 - Materials & Supplies 16,937 25,576 25,576 11,967 30 - Services and Charges 4,841 9,539 9,539 8,039 33 - Motorpool 11,995 11,879 11,879 17,724 40 - Maintenance 1,064 3,000 3,000 3,000 Total 34,838 49,994 49,994 40,730 1010.430.1380 - Utilities Management Program: 10 - Personnel Services 70,132 0 0 0 30 - Services and Charges 139,512 0 0 0 Total 209,644 0 0 0 1010.520.5210 - Swimming Pool Program: 10 - Personnel Services 104,437 110,735 110,735 106,983 20 - Materials & Supplies 13,879 16,710 16,710 18,962 30 - Services and Charges 14,775 18,851 18,851 19,978 33 - Motorpool 1,906 2,300 2,300 2,345 40 - Maintenance 3,839 3,884 3,884 3,884 Total 138,836 152,480 152,480 152,152 33 34 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.520.5220 - Parks Admin/Rec Programs Program: 10 - Personnel Services 545,533 584,427 584,427 722,958 20 - Materials & Supplies 88,286 102,645 102,645 104,404 30 - Services and Charges 118,548 154,350 154,350 140,813 33 - Motorpool 13,008 14,992 14,992 18,925 80 - Capital 0 0 0 10,000 Total 765,376 856,414 856,414 997,100 1010.520.5250 - Lake Maintenance Program: 10 - Personnel Services 7,496 7,985 7,985 6,610 20 - Materials & Supplies 2,102 2,311 2,311 2,611 30 - Services and Charges 79,047 85,535 85,535 100,469 33 - Motorpool 773 883 883 891 40 - Maintenance 16,004 1,180 1,180 1,536 Total 105,422 97,894 97,894 112,117 1010.520.5260 - Parks Maintenance Program: 10 - Personnel Services 473,778 469,719 469,719 344,720 20 - Materials & Supplies 67,602 100,028 100,028 85,323 30 - Services and Charges 226,200 335,836 335,836 338,062 33 - Motorpool 97,436 109,088 109,088 103,705 39 - Cost Allocation (7,345) (9,680) (9,680) (9,680) 40 - Maintenance 87,658 141,624 141,624 137,681 80 - Capital 0 1,220 1,220 0 Total 945,329 1,147,835 1,147,835 999,811 1010.520.5280 - Yvonne Richardson Community Ctr Program: 10 - Personnel Services 136,944 168,950 168,950 166,389 20 - Materials & Supplies 11,056 6,245 6,245 1 1,51 1 30 - Services and Charges 54,452 63,516 63,516 22,145 33 - Motorpool 1,075 897 897 2,010 40 - Maintenance 328 2,353 2,353 3,219 Total 203,855 241,961 241,961 205,274 1010.620.6200 - Development Services Director Program: 10 - Personnel Services 216,954 297,824 297,824 319,229 20 - Materials & Supplies 3,857 750 750 750 30 - Services and Charges 2,732 7,814 7,814 6,814 Total 223,542 306,388 306,388 326,793 34 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) '00 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.621.6210 -Engineering Design Services Program: 10 - Personnel Services 136,817 0 0 0 20 - Materials & Supplies 13,967 0 0 0 30 - Services and Charges 5,311 0 0 0 33 - Motorpool 5,070 0 0 0 Total 161,165 0 0 0 1010.621.6220 - Eng Operations & Admin Program: 10 - Personnel Services 544,349 825,300 825,300 855,380 20 - Materials & Supplies 3,787 27,778 27,778 20,569 30 - Services and Charges 24,676 31,426 31,426 31,426 33 - Motorpool 5,376 14,901 14,901 11,815 40 - Maintenance 0 230 230 230 Total 578,188 899,635 899,635 919,420 1010.621.6230 - Engineering Land Acquisition Program: 10 - Personnel Services 75,532 78,568 78,568 76,735 20 - Materials & Supplies 265 0 0 0 30 - Services and Charges 135 850 850 850 Total 75,932 79,418 79,418 77,585 1010.621.6240 - Engineering Public Construction Program: 10 - Personnel Services 276,085 308,578 308,578 303,832 20 - Materials & Supplies 9,487 10,725 10,725 10,740 30 - Services and Charges 2,108 2,810 2,810 2,810 33 - Motorpool 21,480 24,756 24,756 26,837 Total 309,161 346,869 346,869 344,219 1010.630.6300 - City Planning Program: 10 - Personnel Services 450,427 504,542 504,542 542,545 20 - Materials & Supplies 8,928 17,865 17,865 17,868 30 - Services and Charges 14,779 45,340 45,340 25,340 33 - Motorpool 9,577 11,001 11,001 11,141 40 - Maintenance 999 350 350 350 Total 484,710 579,098 579,098 597,244 1010.630.6305 - Planning Commission Program: 10 - Personnel Services 43,598 43,599 43,599 43,599 20 - Materials & Supplies 0 52 52 0 30 - Services and Charges 12,741 20,978 20,978 2,395 Total 56,340 64,629 64,629 45,994 '00 36 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) General Fund (1010) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1010.631.6310 - Sustainability & Resilience Program: 10 - Personnel Services 250,696 305,129 305,129 311,440 20 - Materials & Supplies 703 5,250 5,250 5,250 30 - Services and Charges 16,745 51,194 51,194 50,539 40 - Maintenance 12,150 19,765 19,765 16,000 Total 280,294 381,338 381,338 383,229 1010.640.6400 - Building Safety Program: 10 - Personnel Services 553,035 565,706 565,706 563,762 20 - Materials & Supplies 15,615 17,946 17,946 17,964 30 - Services and Charges 23,307 38,730 38,730 28,730 33 - Motorpool 24,017 24,961 24,961 26,179 Total 615,974 647,343 647,343 636,635 1010.642.6420 - Code Compliance Program: 10 - Personnel Services 348,859 377,892 377,892 379,932 20 - Materials & Supplies 6,103 11,499 11,499 10,684 30 - Services and Charges 30,970 47,691 47,691 32,123 33 - Motorpool 18,140 20,609 20,609 20,854 Total 404,071 457,691 457,691 443,593 1010.671.2710 - Animal Patrol/Emergency Response Program: 10 - Personnel Services 318,192 330,991 330,991 327,862 20 - Materials & Supplies 15,890 17,322 17,322 18,250 30 - Services and Charges 10,014 11,435 11,435 13,306 33 - Motorpool 43,812 45,415 45,415 48,336 40 - Maintenance 1,244 1,460 1,460 1,460 Total 389,153 406,623 406,623 409,214 1010.671.2720 - Animal Shelter Program: 10 - Personnel Services 306,052 338,989 338,989 350,719 20 - Materials & Supplies 24,363 24,651 24,651 25,551 30 - Services and Charges 49,372 56,754 56,754 55,054 40 - Maintenance 10,781 10,856 10,856 11,656 Total 390,568 431,250 431,250 442,980 36 Total City of Fayetteville, Arkansas 224,248 224,248 226,723 2019 Operating Budget (Category Summary) General Fund (1010) 20 - Materials & Supplies 64,584 18,021 Actual Budgeted Estimated Budgeted 921 2017 2018 2018 2019 1010.671.2730 - Veterinarian/Clinic Program: 47,901 59,994 10 - Personnel Services 145,487 154,601 154,601 157,076 20 - Materials & Supplies 64,929 64,987 64,987 65,837 30 - Services and Charges 4,828 4,210 4,210 3,360 40 - Maintenance 411 450 450 450 Total 215,654 224,248 224,248 226,723 1010.671.2740 - Animal Services Projects Program: 20 - Materials & Supplies 64,584 18,021 18,021 0 30 - Services and Charges 921 16,008 16,008 0 40 - Maintenance 47,901 59,994 59,994 0 Total 113,407 94,023 94,023 0 Budget Total $ 43,739,498 $ 57,494,152 $ 55,915,543 $ 48,242,000 37 Paae Left Blank Intentional .: Street Fund (2100) The Street Fund is primarily financed by two turnback revenues received from the State of Arkansas and also the turnback monies received from the County Road Millage Tax. These monies are utilized to maintain and repair City streets, rights-of-way, drainage, traffic control and maintenance, and City owned sidewalks. Street Fund Revenues The majority of revenues for the Street Fund are motor fuel taxes collected by the State of Arkansas (state turnback) and returned to the City on a per capita basis. The City also receives state turnback from the state's half cent per gallon tax, which is expected to be approximately $1.7 million for 2019. In addition, the City receives 80% of the road millage levied by the Quorum Court on real and personal property located within the City. The current 2019 county levy is 1.1 mills. The county maximum allowable is 3.0 mills. Sources of Funds for 2019 $ 6,815,000 State Turnback $3,451,000 50.6% Fund Balance $170,000 2.6% Other $72,000 1.1% Investment Earnings 7 $51,000 0.7% Charges for Services $70,000 1.0% 39 State Turnback - Half Cent $1,690,000 24.8% runty Road Turnback $1,311,000 19.2% $7.00 $6.00 $5.00 Street Fund Revenue History ❑ State Turnback - Half Cent ❑ County Road Turnback ❑State Turnback $1 . 36 $1.44 $1.51 $1.59 $0.60 $1.31 11 $1.31 $4.00$1.69 $1.69 $0.97 $1.05 $1.10 $1.08 $1.17 $1.08 $1.14 $1.17 $1.22 $1.25 $3.00 $2.00 $3.08 $3.19 $3.39 $3.46 $3.35 $3.31 $3.49 $3.41 $3.38 $3.47 $3.45 $3.45 $1.00 $0.00 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year Street Fund Expenses The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and construction of streets within the City of Fayetteville. Associated drainage maintenance activities as well as street sweeping are also programs supported by the Street Fund. There is $25,000 budgeted in capital projects for building improvements at the Transportation Division. Drainage Maintenance $655,273 9.6% Street Maintenance $1,716,707 25.2% 25.2% Right -of -Way Maintenance $530,837 7.8% Uses of Funds for 2019 $ 6,815,000 40 Traffic Engineering & Planning $678,645 10.0% Sidewalk Maintenance $469,854 6.9% /Street Capital Projects $25,000 0.4% Outside Agencies ft $746,608 10.9% _Operations & Administration $1,992,076 29.2% Revenues: State Turnback State Turnback - Half Cent County Road Turnback Charges for Services Investment Earnings Other Total Revenues Expenses: Operations & Administration Right -of -Way Maintenance Street Maintenance Drainage Maintenance Traffic Engineering & Planning Street Capital Projects Street & Trail Construction Sidewalk Maintenance Outside Agencies Transfer to Shop Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget Street Fund (2100) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 3,474,679 $ 3,462,600 $ 3,450,468 $ 3,451,000 1,589,444 1,600,000 1,689,556 1,690,000 1,253,842 1,181,000 1,31 1,000 1,31 1,000 145,026 15,000 64,049 70,000 36,780 24,000 51,169 51,000 79,104 42,400 87,193 72,000 6,578,875 6,325,000 6,653,435 6,645,000 1,651,545 1,933,142 1,933,142 1,992,076 471,297 523,182 523,182 530,837 1,342,396 1,784,568 1,784,568 1,716,707 697,100 695,386 695,386 655,273 561,654 695,364 695,364 678,645 564,394 1,260,591 1,260,591 25,000 120,021 38,770 38,770 0 336,156 451,533 451,533 469,854 550,000 696,183 696,183 746,608 0 6,000 6,000 0 6,294,563 8,084,719 8,084,719 6,815,000 $ 284,312 $ (1,759,719) $ (1,431,284) $ (170,000) $ 6,294,565 $ 8,084,719 $ 8,084,719 $ 6,815,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 3,967,127 $ 4,251,439 $ 4,251,439 $ 2,820,155 Income / (Loss) 284,312 (1,759,719) (1,431,284) (170,000) Ending Undesignated Fund Balance $ 4,251,439 $ 2,491,720 $ 2,820,155 $ 2,650,155 41 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Street Fund (2100) 42 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2100.410.4100 - Operations & Administration Program: 10 - Personnel Services $ 676,875 $ 802,745 $ 802,745 $ 853,521 20 - Materials & Supplies 35,156 41,238 41,238 42,238 30- Services &Charges 841,191 947,132 947,132 966,360 33 - Motorpool 20,760 20,765 20,765 21,908 39 - Cost Allocation 42,828 42,828 42,828 64,764 40 - Maintenance 34,736 78,434 78,434 34,285 70 - Transfers to Outside Entities 550,000 696,183 696,183 746,608 80 - Capital 0 0 0 9,000 Total 2,201,545 2,629,325 2,629,325 2,738,684 2100.410.41 10 - Right -of -Way Maintenance Program: 10 - Personnel Services 319,641 337,975 337,975 332,847 20 - Materials & Supplies 21,864 49,127 49,127 55,027 33 - Motorpool 128,707 134,180 134,180 141,063 40 - Maintenance 1,086 1,900 1,900 1,900 Total 471,297 523,182 523,182 530,837 2100.410.4120 - Street Maintenance Program: 10 - Personnel Services 475,635 745,079 745,079 691,592 20 - Materials & Supplies 134,052 295,788 295,788 294,878 30 - Services & Charges 0 1,500 1,500 2,000 33 - Motorpool 1,288,309 1,316,179 1,316,179 1,300,451 39 - Cost Allocation (564,411) (587,942) (587,942) (586,176) 40 - Maintenance 8,811 13,964 13,964 13,962 96 - Operating Transfers Out 0 6,000 6,000 0 Total 1,342,396 1,790,568 1,790,568 1,716,707 2100.410.4130 - Drainage Maintenance Program: 10 - Personnel Services 428,705 373,219 373,219 350,353 20 - Materials & Supplies 103,030 164,516 164,516 134,516 30 - Services & Charges 8,703 5,178 5,178 11,000 33 - Motorpool 156,640 150,599 150,599 157,530 40 - Maintenance 22 1,874 1,874 1,874 Total 697,100 695,386 695,386 655,273 42 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Street Fund (2100) 43 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2100.410.5315 - Traffic Engineering & Planning Program: 10 - Personnel Services 362,652 386,974 386,974 387,454 20 - Materials & Supplies 82,582 121,735 121,735 108,864 30 - Services & Charges 1,025 2,000 2,000 2,000 33 - Motorpool 64,557 97,327 97,327 93,527 40 - Maintenance 50,839 87,328 87,328 86,800 Total 561,654 695,364 695,364 678,645 2100.410.5500 - Street Capital Projects Program: 30 - Services & Charges 161,890 320,047 320,047 0 39 - Cost Allocation 40,325 9,724 9,724 0 40 - Maintenance 599 34,970 34,970 0 80 - Capital 361,581 895,850 895,850 25,000 Total 564,394 1,260,591 1,260,591 25,000 2100.410.5520 - Street & Trail Construction Program: 10 - Personnel Services 2,964 (6,534) (6,534) 0 20 - Materials & Supplies 30,175 54,810 54,810 54,810 33 - Motorpool 260,835 259,723 259,723 246,561 39 - Cost Allocation (293,697) (320,197) (320,197) (301,371) 40 - Maintenance 119,744 50,968 50,968 0 Total 120,021 38,770 38,770 0 am: 2100.410.5530 - Sidewalks Program: 10 - Personnel Services 194,691 273,505 273,505 272,319 20 - Materials & Supplies 24,529 41,762 41,762 51,462 33 - Motorpool 154,184 138,990 138,990 157,303 39 - Cost Allocation (40,325) (9,724) (9,724) (16,230) 40 - Maintenance 3,077 7,000 7,000 5,000 Total 336,156 451,533 451,533 469,854 Budget Total $ 6,294,565 $ 8,084,719 $ 8,084,719 $ 6,815,000 43 Paae Left Blank Intentional 44 Parking Fund (2130) The Parking Fund accounts for funds received from meter revenues and parking lot rentals. Expenses for the maintenance and operation of parking lots and parking spaces are paid from this fund. The Parking Fund is also used to pay debt service for the 2012 Parking Improvements Revenue Bond Issue. Payments for contractual services provided to the City by The Walton Arts Center are also made from the Parking Fund. For 2019, this fund is expected to have an decrease in fund balance of $58,000. 45 City of Fayetteville, Arkansas 2019 Operating Budget Parking Fund (2130) Revenues: Downtown District Parking Revenue Entertainment District Parking Revenue Transfer from Parking Deck Project Intergovernmental Investment Earnings Other Total Revenues Expenses: Downtown District Parking Entertainment District Parking Spring Street Municipal Parking Deck Arts Funding Support Program Parking Lot Improvements Transfer to Parking Deck Bond Total Expenses Income / (Loss) Total Budget Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 591,467 $ 630,340 $ 588,499 $ 588,840 1,279,212 1,296,500 1,190,135 1,213,010 243,431 0 0 0 0 20,000 20,000 0 0 3,210 14,574 14,500 508 1,950 27,447 1,650 2,1 14,618 1,952,000 1,840,655 1,818,000 503,912 846,190 846,190 752,730 317,255 351,375 351,375 338,352 104,755 110,787 110,787 95,918 250,000 250,000 250,000 250,000 16,073 473,825 473,825 55,000 384,296 384,000 384,000 384,000 1,576,291 2,416,177 2,416,177 1,876,000 $ 538,327 $ (464,177) $ (575,522) $ (58,000) $ 2,416,177 $ 2,416,177 $ $ 1,576,291 1,876,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 854,617 $ 1,392,944 $ 1,392,944 $ 817,422 Income / (Loss) 538,327 (464,177) (575,522) (58,000) Ending Undesignated Fund Balance $ 1,392,944 $ 928,767 $ 817,422 $ 759,422 46 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Parking Fund (2130) 2130.430.9132 - Spring St Municipal Parking Deck Program: Actual Budgeted Estimated Budgeted 31,519 39,850 2017 2018 2018 2019 2130.430.9130 - Off -Street Parking Program: 6,162 0 30 - Services and Charges 44,492 10 - Personnel Services $ 282,274 $ 379,442 $ 379,442 $ 389,290 20 - Materials & Supplies 21,723 145,561 145,561 96,867 30 - Services and Charges 80,928 90,224 90,224 72,214 33 - Motorpool 3,251 3,474 3,474 3,790 39 - Cost Allocation 8,364 8,364 8,364 8,844 40 - Maintenance 15,468 41,425 41,425 35,725 70 - Transfers to Outside Entities 91,904 174,000 174,000 131,000 80 - Capital 16,073 437,052 437,052 70,000 Total 519,985 1,279,542 1,279,542 807,730 2130.430.9131 - Entertainment District Parking Program: 10 - Personnel Services 143,406 188,011 188,011 183,233 20 - Materials & Supplies 8,419 12,888 12,888 9,588 30 - Services and Charges 137,391 122,411 122,411 121,311 33 - Motorpool 4,572 5,166 5,166 5,021 40 - Maintenance 23,467 22,899 22,899 19,199 70 - Transfers to Outside Entities 250,000 250,000 250,000 250,000 80 - Capital 0 20,000 20,000 0 Total 567,255 621,375 621,375 588,352 2130.430.9132 - Spring St Municipal Parking Deck Program: 10 - Personnel Services 31,519 39,850 39,850 40,379 20 - Materials & Supplies 26,338 6,162 6,162 0 30 - Services and Charges 44,492 61,715 61,715 52,979 40 - Maintenance 2,406 3,060 3,060 2,560 80 - Capital 0 20,473 20,473 0 96 - Operating Transfers Out 384,296 384,000 384,000 384,000 Total 489,051 515,260 515,260 479,918 Budget Total $ 1,576,291 $ 2,416,177 $ 2,416,177 $ 1,876,000 47 Paae Left Blank Intentional Community Development Block Grant Fund (2180) The Community Development Block Grant Fund accounts for the community development grant funds received from the Federal Department of Housing and Urban Development. Amounts budgeted for 2018 represent the remaining portion of the 2018 entitlement and the 2019 award. New funds will be awarded by September 2019. Beginning November of 2015, the City received Special Needs Assistance Programs (SNAPS) grants from the Department of Housing and Urban Development for homeless assistance in the Fayetteville area. From that time forward, the City of Fayetteville has continued to administer that program. 49 City of Fayetteville, Arkansas 2019 Operating Budget Community Development Block Grant Fund (2180) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 Revenues: Community Development Grant Funding $ 650,052 $ 1,275,186 $ 1,275,186 $ 670,000 SNAPS HEARTH Grant Funding 133,494 597,604 597,604 303,000 CDBG Program Income 31,755 4,407 4,407 0 Other 2,600 3,122 3,122 0 Total Revenues 817,901 1,880,319 1,880,319 973,000 Expenses: Administration & Planning 96,006 162,117 162,117 113,360 Housing Services 284,101 559,125 559,125 256,137 Redevelopment 71,192 109,016 109,016 73,003 HEARTH - AR0038 69,273 112,187 112,187 38,500 HEARTH - AR0039 0 66,978 66,978 33,100 HEARTH - AR0043 82,847 344,429 344,429 194,400 HEARTH - AR0044 0 74,010 74,010 37,000 Public Service 28,219 149,499 149,499 97,500 Public Facilities & Improvements 235,643 280,000 280,000 130,000 Total Expenses 867,281 1,857,361 1,857,361 973,000 Income / (Loss) $ (49,380) $ 22,958 $ 22,958 $ 0 Total Budget $ 1,857,361 $ $ 973,000 867,280 $ 1,857,361 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 84,590 $ 35,210 $ 35,210 $ 58,168 Income / (Loss) (49,380) 22,958 22,958 0 Ending Undesignated Fund Balance $ 35,210 $ 58,168 $ 58,168 $ 58,168 50 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Community Development Block Grant Fund (2180) Total Actual Budgeted Estimated Budgeted 2180.642.4945 - Redevelopment Program: 2017 2018 2018 2019 2180.642.4930 - Administration & Planning Program: 48,993 67,875 67,875 10 - Personnel Services $ 80,338 $ 100,094 $ 100,094 $ 100,290 20 - Materials & Supplies 4,756 14,931 14,931 3,491 30 - Services and Charges 10,912 47,092 47,092 9,579 Total Total 96,006 162,117 162,117 113,360 2180.642.4940 - Housing Services Program: 2180.642.4955 - HEARTH - AR0038 Program: 10 - Personnel Services 166,785 271,588 271,588 237,084 20 - Materials & Supplies 5,076 23,736 23,736 5,235 30 - Services and Charges 108,861 259,307 259,307 9,179 33 - Motorpool 3,379 4,494 4,494 4,639 Total 284,101 559,125 559,125 256,137 2180.642.4945 - Redevelopment Program: 10 - Personnel Services 48,993 67,875 67,875 52,362 20 - Materials & Supplies 8,043 11,910 11,910 5,820 30 - Services and Charges 7,876 23,014 23,014 8,702 33 - Motorpool 6,280 6,217 6,217 6,119 Total 71,192 109,016 109,016 73,003 2180.642.4955 - HEARTH - AR0038 Program: 30 - Services and Charges 69,273 112,187 112,187 38,500 Total 69,273 112,187 112,187 38,500 2180.642.4956 - HEARTH - AR0043 Program: 30 - Services and Charges 82,847 344,429 344,429 194,400 Total 82,847 344,429 344,429 194,400 2180.642.4957 - HEARTH - AR0044 Program: 30 - Services and Charges 0 74,010 74,010 37,000 Total 0 74,010 74,010 37,000 2180.642.4958 - HEARTH - AR0039 Program: 30 - Services and Charges 0 66,978 66,978 33,100 Total 0 66,978 66,978 33,100 51 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Community Development Block Grant Fund (2180) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2180.642.4970 - Public Services Program: 30 - Services and Charges 28,219 149,499 149,499 97,500 Total 28,219 149,499 149,499 97,500 2180.642.4990 - Public Facilities & Improvements Program: 30 - Services and Charges 235,643 280,000 280,000 130,000 Total 235,643 280,000 280,000 130,000 Budget Total $ 867,280 $ 1,857,361 $ 1,857,361 $ 973,000 52 Special Grants Fund (2230) The Special Grants Fund includes grants which represent programs funded by the State or other special granting entities, which are budgeted and accounted for in this fund. In 2013, a grant was received from the National Endowment of the Arts for a streetscape design project on School Avenue. In 2015, a grant was received from the U.S. Department of Agriculture Farmers Market Promotion Program to expand and promote direct producer -to -consumer marketing for the Fayetteville Farmers Market. This grant has been completed. In 2016, a grant was received from the Federal Emergency Management Agency to purchase a mobile training simulator for the Fire Department. In 2017, a grant was received from the Federal Emergency Management Agency to purchase a Mobile Air Cascade Trailer. Also in 2017, a grant was received from The Walton Family Foundation to fund the design of an interactive outdoor cultural arts corridor along the Razorback Regional Greenway. In 2018, a grant was received from the Federal Emergency Management Agency for the purchase of physical fitness equipment. Any grants remaining open at the close of 2018 will be presented to the council on the reappropriation request in 2019. 53 City of Fayetteville, Arkansas 2019 Operating Budget Special Grants Fund (2230) Actual Budgeted Estimated Budgeted Revenues: Intergovernmental (Grants) Transfer from General Transfer from Impact Fee Fund Total Revenues Expenses: NEA School Street Grant USDA Farmers' Market Promotions Grant FEMA Fire Mobile Training Grant FEMA Fire Mobile Air Cascade Trailer Grant Cultural Arts Corridor Grant FEMA Fire Physical Fitness Equipment Total Expenses Income / (Loss) Total Budget $ 639,467 $ 2,034,459 $ 2,034,459 $ 0 29,149 29,149 704,336 2,086,999 2,086,999 0 28,721 28,721 27,931 0 0 676,405 25,491 25,491 0 139,150 139,150 0 1,770,000 1,770,000 704,336 2,086,999 2,086,999 0 1 0 0 0 0 0 0 $ 0 $ 0 $ 0 $ 0 $ 704,336 $ 2,086,999 $ 2,086,999 $ 0 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0 Income / (Loss) 0 0 0 0 Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0 54 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Special Grants Fund (2230) 55 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2230.631.8006 - Cultural Arts Corridor Grant Program: 30 - Services and Charges $ 0 $ 1,770,000 $ 1,770,000 $ 0 Total 0 1,770,000 1,770,000 0 2230.900.8002 - NEA School Street Grant Program: 30 - Services and Charges 0 28,721 28,721 0 Total 0 28,721 28,721 0 2230.900.8003 - USDA Farmers Market Grant Program: 30 - Services and Charges 27,931 0 0 0 Total 27,931 0 0 0 2230.900.8004 - FEMA Fire Mobile Training Grant Program: 20 - Materials & Supplies 2,480 19 19 0 80 - Capital 673,924 25,472 25,472 0 Total 676,405 25,491 25,491 0 2230.900.8005 - FEMA Mobile Air Cascade Trailer Program: 80 - Capital 0 139,150 139,150 0 Total 0 139,150 139,150 0 2230.900.8007 - FEMA Fire Physical Fitness Eguin Program: 20 - Materials & Supplies 0 123,637 123,637 0 Total 0 123,637 123,637 0 Budget Total $ 704,336 $ 2,086,999 $ 2,086,999 $ 0 55 Paae Left Blank Intentional 56 Energy Block Grant Fund (2240) The Energy Block Grant Fund was received from the United States Department of Energy as part of the American Recovery and Reinvestment Act. These funds were used to develop several greenhouse gas (GHG) reduction projects. The only project that is currently active is the Community Revolving Loan Fund, which loaned money to three local non-profit organizations to complete energy conservation retrofits on their facilities. The non -profits are repaying these loans over a 10 year period. When the loans mature in 2022, the City may use the repaid funds for energy conservation or renewable energy projects on city facilities. 57 Revenues: Investment Earnings Other Total Revenues Expenses: Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget Energy Block Grant Fund (2240) Actual Budgeted Estimated Budgeted ?n17 ?nip ?n1R ?n19 $ 1,046 $ 0 $ 1,000 $ 1,000 21,427 0 22,000 22,000 22,473 0 23,000 23,000 $ 22,473 $ 0 $ 23,000 $ 23,000 0 $ $ 0 $ 0 $ 0 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 107,549 $ 130,022 $ 130,022 $ 153,022 Income / (Loss) 22,473 0 23,000 23,000 Ending Undesignated Fund Balance $ 130,022 $ 130,022 $ 153,022 $ 176,022 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Energy Block Grant Fund (2240) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2240.800.9240 - Energy Block Grant Program: 20 - Materials & Supplies $ 0 $ 0 $ 0 $ 0 Total $ 0 $ 0 $ 0 $ 0 Budget Total $ 0 $ 0 $ 0 $ 0 59 Paae Left Blank Intentional . e, Parks Development Fund (2250) The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the voters in 1995. The $3.8 million in planned expenditures for 2019 includes $1,281,000 in capital improvements. In 2010, a Citywide referendum was held and voters approved the use of these funds for capital projects and maintenance activities. The use of Park Development Funds for promotional activities is no longer permitted. Expenditures for promotional activities must be financed by parks funds allocated in the General Fund. The HMR tax revenues are expected to be slightly higher in 2019 compared to 2018 estimates. N $4.00 c 0 $3.50 $3.00 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 Parks Development Fund Hotel -Motel -Restaurant (HMR) Tax Revenue $3.63 t2 C2 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year * Actual collections for the 12 month period were $2,521,145. The amount of $2,732,283 is due to a one time change in account recognition basis used for the production of the 2012 financial statements. This resulted in the recognition of one extra month's collection of revenue in 2012. a City of Fayetteville, Arkansas 2019 Operating Budget Parks Development Fund (2250) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 Revenues: Hotel, Motel, and Restaurant Taxes $ 3,421,123 $ 3,398,200 $ 3,530,000 $ 3,630,000 Intergovernmental 266,000 150,000 150,000 0 Charges for Services 92,526 85,200 97,650 98,000 Greenspace Fees Contribution 51,386 758,500 758,500 0 Investment Earnings 12,772 15,200 26,000 26,000 Other 129,405 48,400 30,170 22,000 Total Revenues 3,973,212 4,455,500 4,592,320 3,776,000 Expenses: Parks Development Program 2,251,064 2,551,310 2,551,310 2,533,000 Parks Development Capital 1,413,587 1,861,219 1,861,219 1,281,000 Parks Development Greenspace Capital 82,136 811,624 811,624 0 Transfer to Shop 23,500 0 0 0 Total Expenses 3,770,287 5,224,153 5,224,153 3,814,000 Income / (Loss) $ 202,925 $ (768,653) $ (631,833) $ (38,000) Total Budget $ 5,224,153 $ 5,224,153 $ 3,814,000 3,770,287 $ FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 2,165,081 $ 2,368,006 $ 2,368,006 $ 1,736,173 Income / (Loss) 202,925 (768,653) (631,833) (38,000) Ending Undesignated Fund Balance $ 2,368,006 $ 1,599,353 $ 1,736,173 $ 1,698,173 62 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Parks Development Fund (2250) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2250.520.9250 - Parks Development Program: 10 - Personnel Services $ 1,624,517 $ 1,813,666 $ 1,813,666 $ 1,777,365 20 - Materials & Supplies 87,092 144,257 144,257 139,004 30 - Services and Charges 94,571 118,175 118,175 117,241 33 - Motorpool 330,880 358,664 358,664 366,858 39 - Cost Allocation 94,548 94,548 94,548 110,532 40 - Maintenance 19,456 22,000 22,000 22,000 96 - Operating Transfers Out 23,500 0 0 0 Total 2,274,564 2,551,310 2,551,310 2,533,000 2250.520.9255 - Parks Development Capital Program: 20 - Materials & Supplies 11,898 11,960 11,960 0 30 - Services and Charges 1,604 21,595 21,595 0 40 - Maintenance 56,071 13,159 13,159 0 80 - Capital 1,344,014 1,814,505 1,814,505 1,281,000 Total 1,413,587 1,861,219 1,861,219 1,281,000 2250.520.9256 - Parks Dev Capital Greenspace Program: 30 - Services and Charges 0 4,996 4,996 0 40 - Maintenance 0 7,018 7,018 0 80 - Capital 82,136 799,610 799,610 0 Total 82,136 811,624 811,624 0 Budget Total $ 3,770,287 $ 5,224,153 $ 5,224,153 $ 3,814,000 63 Paae Left Blank Intentional W. Impact Fee Fund (2300) The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water, wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure new developments bear a proportionate share of the cost of capacity improvements and ensure that the proportional share does not exceed the costs of the demand for additional capacity that is reasonably attributable to providing these services and facilities to the use and occupancy of the new developments. Impact fees are expected to remain at the estimated 2018 amounts as new construction is expected to remain constant in 2019. N $2.50 c 0 $2.00 $1.50 $1.00 Impact Fee Collections $0.20 $0.24 $0.18 $0.31 $0.21 $0.35 $0.26 $0.80 $0.32 $0.63 $0.44 $0.99 $1.09 $0.87 $0.87 $0.65 16 17 18 Est 19 Bud ❑ Fire 65 $0.24 $0.24 $0.26 $0.26 $0.66 1 1 $0.66 $0.09 $0.42 $0.40 $0.10 $0.38 $0.69 $0.36 $0.28 $0.50 $0.62 $0.67 $0.65 $0.60 $0.50 $0.44 $0.00 -it 1 11 08 09 10 11 12 13 14 15 Year ❑ Water ❑ Wastewater ❑ Police 65 $0.24 $0.24 $0.26 $0.26 $0.66 1 1 $0.66 Revenues: Water Impact Fee Wastewater Impact Fee Police Impact Fee Fire Impact Fee Investment Earnings Total Revenues Expenses: Transfer to Water & Sewer Transfer to Sales Tax Capital Police Improvements Fire Improvements Transfer to Shop Transfer to Special Grants Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget Impact Fee Fund (2300) Actual Budgeted Estimated Budgeted Or) 1 7 Y)1 R Y)1 R )n 1 Q $ 1,089,941 $ 1,088,700 $ 866,444 $ 866,000 801,459 862,100 661,292 661,000 208,490 283,000 263,416 263,000 177,512 219,400 242,635 242,000 77,669 87,800 130,480 129,000 2,355,071 2,541,000 2,164,267 2,161,000 0 6,177,151 6,177,151 700,000 224,684 92,454 92,454 0 218,794 631,224 631,224 133,000 35,348 102,536 102,536 92,000 23,500 1,500 1,500 0 64,869 23,391 23,391 0 567,195 7,028,256 7,028,256 925,000 $ 1,787,876 $ (4,487,256) $ (4,863,989) $ 1,236,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 8,988,104 $ 10,775,980 $ 10,775,980 $ 5,911,991 Income / (Loss) 1,787,876 (4,487,256) (4,863,989) 1,236,000 Ending Undesignated Fund Balance $ 10,775,980 $ 6,288,724 $ 5,911,991 $ 7,147,991 M.M. City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Impact Fee Fund (2300) 2300.200.9300 - Impact Fee Program: 20 - Materials & Supplies 30 - Services and Charges 40 - Maintenance 80 - Capital 96 - Operating Transfers Out Total Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 175,934 $ 424,529 $ 424,529 $ 0 11,553 2,920 2,920 0 6,119 7,891 7,891 0 25,188 195,884 195,884 133,000 23,500 1,500 1,500 0 242,294 632,724 632,724 133,000 2300.300.9300 - Impact Fee Program: 20 - Materials & Supplies 12,024 12,925 12,925 0 80 - Capital 23,324 89,611 89,611 92,000 96 - Operating Transfers Out 289,552 115,845 115,845 0 Total 324,900 218,381 218,381 92,000 2300.720.9300 - Impact Fee Program: 96 - Operating Transfers Out Total 0 3,538,103 3,538,103 400,000 0 3,538,103 3,538,103 400,000 2300.730.9300 - Impact Fee Program: 96 - Operating Transfers Out 0 2,639,048 2,639,048 300,000 Total 0 2,639,048 2,639,048 300,000 Budget Total $ 567,194 $ 7,028,256 $ 7,028,256 $ 925,000 67 Paae Left Blank Intentional ME Drug Law Enforcement Fund (2930) The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S. Department of Justice, passed through the State of Arkansas, in association with Washington County; the Cities of Springdale, Prairie Grove, Lincoln, Farmington, Greenland, Goshen, and West Fork; and the Fourth Judicial Prosecuting Attorney. The amounts indicated for 2019 are estimates of the remaining 2018 award. New awards are normally granted to the City in August. $800 Drug Law Enforcement Fund Revenue Sources ■Transfers from General Fund 75 $700 E Grants & Other Revenue $600 $500 $183 IP $212 $199 $181 $230 $400 $217 $216 $191 $232 $300 $200 $395 $418 $361 $369 $375 $294 $298 $324 $330 $248 $100 $- 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year •' Revenues: Drug Enforcement Grant Fines & Forfeitures Transfer from General Other Total Revenues Expenses: Drug Enforcement Total Expenses Income / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget Drug Law Enforcement Fund (2930) Actual Budgeted Estimated Budgeted $ 287,234 $ 440,773 $ 439,273 $ 283,000 27,301 0 28,479 0 229,834 233,000 233,000 233,000 15,483 0 453 0 559,852 673,773 701,205 516,000 590,882 869,110 869,110 516,000 590,882 869,110 869,110 516,000 $ (31,030) $ (195,337) $ (167,905) $ 0 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 312,498 $ 281,468 $ 281,468 $ 113,563 Income / (Loss) (31,030) (195,337) (167,905) 0 Ending Undesignated Fund Balance $ 281,468 $ 86,131 $ 113,563 $ 113,563 70 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Drug Law Enforcement Fund (2930) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 2930.200.2960 - Drug Enforcement Program: 10 - Personnel Services $ 326,139 $ 486,695 $ 486,695 $ 356,465 30 - Services and Charges 233,746 365,615 365,615 159,535 80 - Capital 30,997 16,800 16,800 0 Total 590,882 869,110 869,110 516,000 Budget Total $ 590,882 $ 869,110 $ 869,110 $ 516,000 71 Paae Left Blank Intentional 72 TIF Bond Fund (3370) The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for TIF capital project expenditures. 73 Revenues: Property Taxes Investment Earnings Total Revenues Expenses: Principal Payment Interest Expense Professional Services Paying Agent Fees Total Expenses City of Fayetteville, Arkansas 2019 Operating Budget TIF Bond Fund (3370) Actual Budgeted Estimated Budgeted $ 226,177 $ 178,000 $ 200,000 $ 200,000 910 0 1,788 0 75,000 100,000 100,000 100,000 84,389 126,557 126,557 94,000 0 2,150 2,150 2,150 Income / (Loss) $ 63,728 $ (54,557) $ (30,769) $ 0 Total Budget $ 163,359 $ 232,557 $ 232,557 $ 200,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 168,323 $ 232,051 $ 232,051 $ 201,282 Income / (Loss) 63,728 (54,557) (30,769) 0 Ending Undesignated Fund Balance $ 232,051 $ 177,494 $ 201,282 $ 201,282 74 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) TIF Bond Fund (3370) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 3370.900.9370 - TIF Bonds Expense Program: EX30 - Services and Charges $ 0 $ 2,150 $ 2,150 $ 2,150 EX50 - Debt Service 163,359 230,407 230,407 197,850 Total 163,359 232,557 232,557 200,000 Budget Total $ 163,359 $ 232,557 $ 232,557 $ 200,000 75 Paae Left Blank Intentional 76 Parking Deck Bond Fund (3380) The Parking Deck Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for the City's new municipal parking deck facility. Necessary funds to meet these obligations are transferred from the Parking Fund. 77 Revenues: Transfer from Parking Interest Income Total Revenues Expenses: Principal Payment Interest Expense Total Expenses City of Fayetteville, Arkansas 2019 Operating Budget Parking Deck Bonds Fund (3380) Actual Budgeted Estimated Budgeted $ 384,296 $ 384,000 $ 384,000 $ 384,000 2,225 0 4,000 4,000 210,000 215,000 215,000 220,000 Income / (Loss) $ 3,701 $ 0 $ 4,000 $ 3,000 Total Budget $ 382,820 $ 384,000 $ 384,000 $ 385,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 329,786 $ 333,487 $ 333,487 $ 337,487 Income / (Loss) 3,701 0 4,000 3,000 Ending Undesignated Fund Balance $ 333,487 $ 333,487 $ 337,487 $ 340,487 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Parking Deck Bonds Fund (3380) Actual Budgeted Estimated 2017 2018 2018 3380.900.9380 - Parking Deck Bond Expense Program: 50 - Debt Service $ 382,820 $ 384,000 $ 384,000 $ Total 382,820 384,000 384,000 Budgeted 2019 385,000 385,000 Budget Total $ 382,820 $ 384,000 $ 384,000 $ 385,000 79 Paae Left Blank Intentional HMR 2014 Bond Debt Service Fund (3390) The HMR 2014 Tax Bond Debt Service Fund accounts for the amount dedicated to principal and interest payments required to service the 2014 HMR Bond Issue. City of Fayetteville, Arkansas 2019 Operating Budget HMR Tax Bonds 2014 Fund (3390) Actual Budgeted Estimated Budgeted Revenues: Contribution from Advertising/Promotion $ 707,313 $ 709,000 $ 706,312 $ 706,800 Investment Earnings 1,795 0 4,093 4,200 Total Revenues 709,108 709,000 710,405 711,000 Expenses: Principal Payment 310,000 315,000 315,000 320,000 Interest Expense 393,513 387,312 387,312 381,013 Paying Agent Fees 3,100 6,688 6,688 5,987 Total Expenses 706,613 709,000 709,000 707,000 Income / (Loss) $ 2,495 $ 0 $ 1,405 $ 4,000 Total Budget $ 709,000 $ 706,613 $ 707,000 709,000 $ FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 119,894 $ 122,389 $ 122,389 $ 123,794 Income / (Loss) 2,495 0 1,405 4,000 Ending Undesignated Fund Balance $ 122,389 $ 122,389 $ 123,794 $ 127,794 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) HMR Tax Bonds 2014 Fund (3390) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 3390.900.9390 - HMR 2014 Bond Debt Service Program. 50 - Debt Service $ 706,613 $ 709,000 $ 709,000 $ 707,000 Total 706,613 709,000 709,000 707,000 Budget Total $ 706,613 $ 709,000 $ 709,000 $ 707,000 Paae Left Blank Intentional Sales Tax Bond Fund (3440) The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for the City's streets and trail system. $25.00 c 0 $20.00 $15.00 $10.00 $5.00 $0.00 Sales Tax Bond (1.00%) Sales Tax Revenue 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year Revenues: Sales Tax - City Investment Earnings Total Revenues Expenses: City of Fayetteville, Arkansas 2019 Operating Budget Sales Tax Bond Fund (3440) Actual Budgeted 2017 2018 Estimated Budgeted 2018 2019 $ 21,297,124 $ 21,959,000 $ 22,183,000 $ 22,627,000 56,438 0 118,447 118,000 Principal Payment 18,950,000 19,906,532 19,906,532 21,070,757 Interest Expense 2,187,690 2,034,468 2,034,468 1,575,143 Professional Services 1,700 2,000 2,000 2,000 Paying Agent Fees 13,500 16,000 16,000 16,100 Total Expenses 21,152,890 21,959,000 21,959,000 22,664,000 Income / (Loss) $ 200,672 $ 0 $ 342,447 $ 81,000 Total Budget $ $ $ $ 22,664,000 21,152,890 21,959,000 21,959,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 5,943,410 $ 6,144,082 $ 6,144,082 $ 6,486,529 Income / (Loss) 200,672 0 342,447 81,000 Ending Undesignated Fund Balance $ 6,144,082 $ 6,144,082 $ 6,486,529 $ 6,567,529 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Sales Tax Bond Fund (3440) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 3440.900.9440 - Sales Tax Bonds - Expense Program: 30 - Services and Charges $ 1,700 $ 2,000 $ 2,000 $ 2,000 50 - Debt Service 21,151,190 21,957,000 21,957,000 22,662,000 Total 21,152,890 21,959,000 21,959,000 22,664,000 Budget Total $ 21,152,890 $ 21,959,000 $ 21,959,000 $ 22,664,000 Paae Left Blank Intentional Library Expansion Bond Fund (3450) The Library Expansion Bond Fund accounts for the amount dedicated to principal and interest payments required to service the 2017 Library Bond Issue. Funds for these debt service payments are generated by a property tax approved by the voters in 2016. City of Fayetteville, Arkansas 2019 Operating Budget Library Bonds 2017 Fund (3450) Actual Budgeted Estimated Budgeted Revenues: Contribution - Library Board $ 1,626,311 $ 1,775,000 $ 1,536,423 $ 1,850,000 Investment Earnings 4,037 0 7,100 4,000 Proceeds from Bond Sales 98,647 0 0 0 Total Revenues 1,728,995 1,775,000 1,543,523 1,854,000 Expenses: Principal Payment 0 905,000 680,000 947,872 Interest Expense 0 870,000 863,523 902,128 Bond Issuance Cost 94,615 0 0 0 Total Expenses 94,615 1,775,000 1,543,523 1,850,000 Income / (Loss) $ 1,634,380 $ 0 $ 0 $ 4,000 Total Budget $ 94,615 $ 1,543,523 $ 1,850,000 1,775,000 $ FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 0 $ 1,634,380 $ 1,634,380 $ 1,634,380 Income / (Loss) 1,634,380 0 0 4,000 Ending Undesignated Fund Balance $ 1,634,380 $ 1,634,380 $ 1,634,380 $ 1,638,380 W City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Library Bonds 2017 Fund (3450) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 3450.800.9450 - Library Bond Program: 50 - Debt Service $ 94,615 $ 1,775,000 $ 1,543,523 $ 1,850,000 Total 94,615 1,775,000 1,543,523 1,850,000 Budget Total $ 94,615 $ 1,775,000 $ 1,543,523 $ 1,850,000 9 Paae Left Blank Intentional EM Library Expansion Construction Fund (4150) The Library Expansion Construction Fund accounts for the bond proceeds issued to pay a portion of the cost of the 80,000 square foot expansion of the current library that will include a youth services department twice the size of the existing space, a multipurpose auditorium with a 700-800 person seating capacity, new teen service space, digital and robotics maker space, a new genealogy, state and local history research center, and a small business center, as well as additional space for traditional print and media materials. E� Revenues: Proceeds from Bond Sales Interest Income Total Revenues Expenses: Library Improvements Bond Issuance Cost Total Expenses City of Fayetteville, Arkansas 2019 Operating Budget Library Construction Fund (4150) Actual Budgeted Estimated Budgeted $ 27,170,000 $ 0 $ 0 $ 0 101,971 100,000 353,500 200,000 100,000 353,500 t38,485 26,86 -:. 26,868,486 0 Income / (Loss) $ 26,768,486 $ (26,768,486) $ (26,514,986) $ 200,000 Total Budget $ 503,485 $ 26,868,486 $ 26,868,486 $ 0 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 0 $ 26,768,486 $ 26,768,486 $ 253,500 Income / (Loss) 26,768,486 (26,768,486) (26,514,986) 200,000 Ending Undesignated Fund Balance $ 26,768,486 $ 0 $ 253,500 $ 453,500 M. City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Library Construction Fund (4150) Actual Budgeted Estimated 2017 2018 2018 4150.800.9150 - Library Construction Project Program: 50 - Debt Service $ 265,000 $ 0 $ 0 $ 80 - Capital 238,485 26,868,486 26,868,486 Total Budgeted 2019 503,485 26,868,486 26,868,486 0 Budget Total $ 503,485 $ 26,868,486 $ 26,868,486 $ 0 E� Paae Left Blank Intentional W. Replacement & Disaster Recovery Fund (4270) The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and used for the purchase of equipment (primarily copiers) and in certain instances qualifying vehicle expansions. By policy, the fund attempts to maintain a minimum reserve of three million dollars for disaster recovery. N $3.90 c 0 $3.80 $3.70 $3.60 $3.50 $3.40 $3.30 $3.20 $3.10 $3.00 $2.90 $2.80 Replacement & Disaster Recovery Fund Ending Fund Balance 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year E� City of Fayetteville, Arkansas 2019 Operating Budget Replacement & Disaster Recovery Fund (4270) Actual Budgeted Estimated Budgeted Revenues: Federal Grants - Capital Replacement Copier Revenue Investment Earnings Total Revenues Expenses: Audit Expense Replacement & Disaster Recovery (Other) FEMA Disaster Projects Fixed Assets Total Expenses Income / (Loss) Total Budget $ 8,396 $ 40,731 2,000 1,826 0 84.17? u 14/,6/4 95.000 49.nnn 60,000 230,674 2,000 2,000 15,000 15,000 714.632 714.632 846,267 846,267 u 33.000 2,000 0 0 67.000 $ /4/ $ (/b6,26/) $ (615,5Y;3) $ u $ 87,998 $ 846,267 $ 846,267 $ 69,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 3,791,455 $ 3,792,202 $ 3,792,202 $ 3,176,609 Income / (Loss) 747 (786,267) (615,593) 0 Ending Undesignated Fund Balance $ 3,792,202 $ 3,005,935 $ 3,176,609 $ 3,176,609 Total 4270.900.9280 - FEMA Disaster Projects Program: am: 30 - Services & Charges 40 - Maintenance Total 87,998 131,635 131,635 69,000 0 65,706 0 648,926 65,706 0 648,926 0 City of Fayetteville, Arkansas 714,632 0 2019 Operating Budget (Category Summary) Replacement & Disaster Recovery Fund (4270) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4270.900.9270 - Replacement Fund Expense Program: 20 - Materials & Supplies $ 1,826 $ 0 $ 0 $ 0 30 - Services & Charges 2,000 2,000 2,000 2,000 40 - Maintenance 0 15,000 15,000 0 80 - Capital 84,172 114,635 114,635 67,000 Total 4270.900.9280 - FEMA Disaster Projects Program: am: 30 - Services & Charges 40 - Maintenance Total 87,998 131,635 131,635 69,000 0 65,706 0 648,926 65,706 0 648,926 0 0 714,632 714,632 0 Budget Total $ 87,998 $ 846,267 $ 846,267 $ 69,000 Paae Left Blank Intentional ewe, Sales Tax Capital Improvements Fund (4470) The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and use tax which is used for acquisition and improvement projects, as well as equipment replacements and additions that are included in the City's Five -Year Capital Improvements Program. The $9,540,000 in planned expenditures for 2019 provides for $9,531,000 in capital improvements. There is $9,000 allocated in this fund for audit costs. The capital portion of City Sales Tax revenue for 2019 is expected to be $178,000 over 2018 estimated collections. This is a percent increase of 2%. Expenditures budgeted for this fund exceed revenues by $377,000 which will be financed through the use of reserves. N $25.00 c 0 2 $20.00 $15.00 $10.00 $5.00 $0.00 Distribution of I% City Sales Tax ❑ Sales Tax Capital Improvements Fund ❑General Fund $13.58 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year City of Fayetteville, Arkansas 2019 Operating Budget Sales Tax Capital Improvements Fund (4470) Revenues: Property Taxes Sales Tax - City Intergovernmental (Grants) Charges for Services Sidewalk Fees Investment Earnings Transfer from General Transfer from Impact Fee Fund Other Total Revenues Expenses: Audit Expense Information Technology Improvements Police Improvements Fire Improvements Transportation Improvements Parks & Recreation Improvements Bridge & Drainage Improvements Street Improvements Trail Improvements Transportation Bond Street Improvements Other Capital Improvements Transfer to Shop Library Improvements Water/Sewer Improvements Total Expenses Income / (Loss) Total Budget Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 10 $ 0 $ 0 $ 0 8,518,850 8,784,000 8,873,000 9,051,000 3,203,354 10,282,342 10,282,342 0 121,164 308,666 308,666 0 12,240 0 7,830 0 92,578 85,000 125,763 90,000 0 195,660 195,660 0 224,684 92,454 92,454 0 128,143 41,666 38,371 22,000 12,301,023 19,789,788 19,924,086 9,163,000 8,000 8,000 8,000 9,000 339,304 2,131,407 2,131,407 499,000 809,476 1,263,029 1,263,029 930,000 1,650,676 1,445,478 1,445,478 1,152,000 1,968,696 4,120,168 4,120,168 3,240,000 383,550 884,144 884,144 372,000 460,206 960,177 960,177 410,000 151,182 2,378,612 2,378,612 100,000 4,091,597 3,304,919 3,304,919 1,500,000 786,143 9,017,564 9,017,564 0 550,240 2,825,344 2,825,344 831,000 42,300 54,810 54,810 50,000 519,000 506,000 506,000 447,000 0 350,000 350,000 0 11,760,370 29,249,652 29,249,652 9,540,000 $ 540,653 $ (9,459,864) $ (9,325,566) $ (377,000) $ 29,249,652 $ 29,249,652 $ $ 11,760,372 9,540,000 FUND BALANCE ANALYSIS Beginning Undesignated Fund Balance $ 10,356,588 $ 10,897,241 $ 10,897,241 $ 1,571,675 Income / (Loss) 540,653 (9,459,864) (9,325,566) (377,000) Ending Undesignated Fund Balance $ 10,897,241 $ 1,437,377 $ 1,571,675 $ 1,194,675 102 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) 103 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4470.060.8900 - Media Services, Other Capital Improvements: 20 - Materials & Supplies $ 37,829 $ 125,013 $ 125,013 $ 107,000 30 - Services & Charges 72,129 87,193 87,193 0 40 - Maintenance 889 960 960 0 80 - Capital 14,284 20,847 20,847 0 Total 125,131 234,013 234,013 107,000 4470.080.8080 - Library Improvements: 70 - Transfers to Outside Entities 519,000 506,000 506,000 447,000 Total 519,000 506,000 506,000 447,000 4470.090.8900 - Miscellaneous, Other Capital Improvements: 20 - Materials & Supplies 6,017 86,407 86,407 0 30 - Services & Charges 31,877 739,252 739,252 0 40 - Maintenance 2,758 176,556 176,556 150,000 Total 40,653 1,002,215 1,002,215 150,000 4470.133.8900 - Budget & Information Management, Other Capital Improvements: 20 - Materials & Supplies 0 47,360 47,360 0 80 - Capital 0 53,438 53,438 0 Total 0 100,798 100,798 0 4470.140.8900 - Facilities Management, Other Capital Improvements: 20 - Materials & Supplies 46,270 2,686 2,686 0 30 - Services & Charges 7,034 125,704 125,704 40,000 40 - Maintenance 125,973 1,076,748 1,076,748 447,000 Total 179,277 1,205,138 1,205,138 487,000 4470.170.8170 - Information Technology Imprvs: 20 - Materials & Supplies 202,075 667,404 667,404 430,000 30 - Services & Charges 8,648 674,704 674,704 47,000 80 - Capital 128,582 789,299 789,299 22,000 Total 339,304 2,131,407 2,131,407 499,000 103 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4470.200.8200 - Police Improvements: 20 - Materials & Supplies 30 - Services & Charges 40 - Maintenance 80 - Capital 96 - Operating Transfers Out 462,128 592,971 21,618 425 5,506 96,212 320,225 573,421 42,300 54,810 592,971 455,000 425 0 96,212 25,000 573,421 450,000 54,810 50,000 Total 851,776 1,317,839 1,317,839 980,000 4470.300.8300 - Fire Improvements: 20 - Materials & Supplies 51,696 99,878 99,878 77,000 30 - Services & Charges 27,400 11,521 11,521 0 40 - Maintenance 94,917 202,004 202,004 75,000 80 - Capital 1,476,663 1,132,075 1,132,075 1,000,000 Total 1,650,676 1,445,478 1,445,478 1,152,000 4470.410.8410 - Transportation Improvements: 20 - Materials & Supplies 109,001 195,657 195,657 0 30 - Services & Charges 205,727 578,899 578,899 0 39 - Cost Allocation 564,411 599,058 599,058 0 40 - Maintenance 768,405 1,757,899 1,757,899 2,350,000 80 - Capital 321,153 988,655 988,655 890,000 Total 1,968,696 4,120,168 4,120,168 3,240,000 4470.520.8520 - Parks & Recreation Improvements: 20 - Materials & Supplies 29,980 132,845 132,845 0 30 - Services & Charges 265,354 197,989 197,989 173,000 39 - Cost Allocation 7,345 9,681 9,681 0 40 - Maintenance 19,593 52,989 52,989 0 80 - Capital 61,278 490,640 490,640 199,000 Total 383,550 884,144 884,144 372,000 4470.620.8900 - Development Services, Other Capital Improvements: 20 - Materials & Supplies 144,831 1,700 1,700 0 30 - Services & Charges 0 198,300 198,300 0 80 - Capital 60,349 0 0 0 Total 205,180 200,000 200,000 0 104 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Sales Tax Capital Improvements Fund (4470) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4470.621.8810 - Bridge & Drainage Improvements: 20 - Materials & Supplies 0 1,019 1,019 0 30 - Services & Charges 273,570 323,513 323,513 0 40 - Maintenance 85,943 60,376 60,376 50,000 80 - Capital 100,694 575,269 575,269 360,000 Total 460,206 960,177 960,177 410,000 4470.671.8900 - Animal Services, Other Capital Improvements: 20 - Materials & Supplies 0 13,100 13,100 0 40 - Maintenance 0 33,000 33,000 51,000 80 - Capital 0 2,080 2,080 0 Total 0 48,180 48,180 51,000 4470.800.8700 - Water/Sewer Improvements: 80 - Capital 0 350,000 350,000 0 Total 0 350,000 350,000 0 4470.800.8820 - Street Improvements: 20 - Materials & Supplies 110 0 0 0 30 - Services & Charges 121,589 131,251 131,251 0 80 - Capital 29,484 2,247,361 2,247,361 100,000 Total 151,182 2,378,612 2,378,612 100,000 4470.800.8830 - Trail Improvements: 20 - Materials & Supplies 25,986 20,416 20,416 0 30 - Services & Charges 525,051 557,632 557,632 0 39 - Cost Allocation 293,697 336,624 336,624 0 40 - Maintenance 27,475 239,729 239,729 0 80 - Capital 3,219,388 2,150,518 2,150,518 1,500,000 Total 4,091,597 3,304,919 3,304,919 1,500,000 4470.800.8835 - Transportation Bond Street Impr: 30 - Services & Charges 447,485 436,270 436,270 0 80 - Capital 338,658 8,581,294 8,581,294 0 Total 786,143 9,017,564 9,017,564 0 4470.800.8900 - Non Departmental, Other Capital Improvements: 20 - Materials & Supplies 0 0 0 36,000 30 - Services & Charges 8,000 43,000 43,000 9,000 Total 8,000 43,000 43,000 45,000 105 City of Fayetteville 2019 Capital Budget Sales Tax Capital Improvement Fund (4470) Project Category Project Title Animal Services Improvements Animal Services Improvements Bridge & Drainage Improvements Facilities Management Improvements Drainage Maintenance Other Drainage Improvements Stormwater Quality Mgt/Nutrient Reduction 7 -Hills Walker Family Residential Facility Building Efficiency Improvements Building Improvements Fire Improvements Fire Apparatus Purchases Fire Facility Maintenance Fire Information Technology Updates Firefighting Safety Equipment Information Technology Improvements Library Improvements Media Services Improvements Miscellaneous Capital Improvements Cyber Security Document Management Fayetteville-AR.gov Technical Improvements Geographic Information System ERP Upgrade/Replacement "Hansen Upgrade" Local Area Network (LAN) Upgrade Regional Park Fiber & Network Technology Equipment Replacements Telecommunication Systems Upgrades Library Materials Purchases Library Technology Equipment Replacements City Hall A-V Maintenance Digital Signage Implementation Television Center Equipment Woolsey Homestead Historic Restoration Budgeted 2019 $ 51,000 51,000 50,000 200,000 160,000 410,000 57,000 40,000 390,000 487,000 1,000,000 75,000 60,000 17,000 1,152,000 10,000 22,000 22,000 50,000 75,000 200,000 15,000 85,000 On nnn 499,000 413,000 34,000 447,000 10,000 12,000 85,000 107,000 150,000 150,000 City of Fayetteville 2019 Capital Budget Sales Tax Capital Improvement Fund (4470) Budgeted Project Category Project Title 2019 Other Capital Improvements Audit Expense 9,000 GPS Survey Equipment 36,000 45,000 Parks & Recreation Improvements Forestry and Habitat Improvement 26,000 Lights of the Ozarks 23,000 Park Paving Improvements 58,000 Parks & Recreation Safety and ADA 15,000 Lake Improvements 100,000 Parks & Recreation Master Plan 150,000 372,000 Police Improvements Citywide Radio System Replacement 100,000 Employee Gym Equipment 10,000 Police Ballistic Protection 18,000 Police Building Improvements 25,000 Police Specialized Equipment 232,000 Police Take Home Vehicles 65,000 Police Technology Improvements 95,000 Police Unmarked Vehicles 110,000 Police Equipment Replacement 10,000 Police Mobile Computer Terminal Replacement 225,000 Police Mobile Video Recorder Replacement 38,000 Police K9 Replacement 12,000 Police Weapon Replacement 40,000 980,000 Street Improvements Cost Shares/ROW/Intersection/Street Calming 100,000 100,000 Trail Improvements Trail Development 1,500,000 1,500,000 Transportation Improvements In -House Pavement Improvements 2,200,000 Parking Lot Improvements (City Emp. Lot) 10,000 Sidewalk Improvements 880,000 Traffic Signal Improvements 150,000 3,240,000 $ 9,540,000 107 Paae Left Blank Intentional MP Sales Tax Construction Bond Fund (4520) The Sales Tax Construction Bond Fund accounts for the remaining bond proceeds for improvements to streets and trail construction pursuant to the 2006 referendum. Appropriations of these funds will be provided through the re -budget process which will be considered by the City Council during the first quarter of 2019. Amounts shown as the 2019 budget request represent interest earnings forecasts only. II' City of Fayetteville, Arkansas 2019 Operating Budget Sales Tax Construction Bond Fund (4520) Actual Budgeted Estimated Budgeted Revenues: Investment Earnings Total Revenues Expenses: Street Sales Tax Construction (2013) Street Sales Tax Construction (2015) Total Expenses Income / (Loss) Total Budget $ 60,155 $ 83,287 $ 63,000 $ 60,000 60,155 83,287 63,000 60,000 2,716,123 283,607 283,607 6,000 9.97h.398 4.AA7.753 4.AA7.753 n $ I5OJ1,666) $ (4,b6b,U/J) $ (4,bbb,J6U) $ 54,000 $ 5,692,521 $ 4,951,360 $ 4,951,360 $ 6,000 FUND BALANCE ANALYSIS Beginning Fund Balance $ 10,626,652 $ 4,994,286 $ 4,994,286 $ 105,926 Income / (Loss) (5,632,366) (4,868,073) (4,888,360) 54,000 Ending Fund Balance $ 4,994,286 $ 126,213 $ 105,926 $ 159,926 1we, City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Sales Tax Construction Bond Fund (4520) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4520.800.9555 - Street Sales Tax 2013 Program: 30 - Services & Charges $ 246,656 $ 41,321 $ 41,321 $ 6,000 80 - Capital 2,469,467 242,286 242,286 0 Total 2,716,123 283,607 283,607 6,000 4520.800.9556 - Street Sales Tax 2015 Program: 30 - Services & Charges 168,505 522,961 522,961 0 80 - Capital 2,807,892 4,144,792 4,144,792 0 Total 2,976,398 4,667,753 4,667,753 0 Budget Total $ 5,692,521 $ 4,951,360 $ 4,951,360 $ 6,000 Paae Left Blank Intentional 112 Parking Deck Project Fund (4560) The Parking Deck Project Fund accounted for the bond proceeds issued to construct and equip a new parking deck facility with liner buildings within the City's entertainment district. This project was closed out in 2017. 113 City of Fayetteville, Arkansas 2019 Operating Budget Parking Deck Project Fund (4560) Actual Budaeted Estimated Budgeted Revenues: Total Revenues $ 0 $ 0 $ 0 $ 0 Expenses: Parking Deck Project 34,321 0 0 0 Audit Expense 1,000 0 0 0 Transfer to Parking 243,431 0 0 0 Total Expenses 278,752 0 0 0 Income / (Loss) $ (278,752) $ 0 $ 0 $ 0 Total Budget $ 278,752 $ 0 $ 0 $ 0 FUND BALANCE ANALYSIS Beginning Fund Balance $ 278,752 $ 0 $ 0 $ 0 Income / (Loss) (278,752) 0 0 0 Ending Fund Balance $ 0 $ 0 $ 0 $ 0 114 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Parking Deck Project Fund (4560) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 4560.900.9560 - Parkina Deck Proiect Proaram: 20 - Materials & Supplies $ 11,080 $ 0 $ 0 $ 0 30 - Services & Charges 1,000 0 0 0 80 - Capital 23,241 0 0 0 96 - Operating Transfers Out 243,431 0 0 0 Total 278,752 0 0 0 Budget Total $ 278,752 $ 0 $ 0 $ 0 115 Paae Left Blank Intentional Water and Sewer Fund (5400) The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer functions, the operation of the wastewater treatment plants, meter and backflow operations, and utility financial services. The 2019 Budget includes a significant amount in capital outlay at $7.89 million. Water & Sewer Fund Revenues For 2019, the Water & Sewer Fund is projected to have an operating gain of $10,033,000 before capital expenditures and depreciation expense. System usage projections for 2019 are expected to be approximately the same as 2018. The water and sewer rates will increase by 3% per ordinance for 2019. SPwar Sarvira CharFPs Interest Income $329,400 0.8% Other Non $583,uuu 1.4% Sources of Funds for 2019 $ 41,525,000 Transfers In $700,000 1 7oi I Use of Fund Balance -$1,118,000 -2.7% Water Sales $19,333,500 46.6% Other $1,490,100 3.6% Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources of revenue for the Water & Sewer Fund. Budgeted revenue for 2019 is estimated to be $616,200 over 2018. N $25.00 0 0 2 $20.00 $15.00 $10.00 $5.00 $0.00 i � 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year $15.55 $15.66 S18.72 $19.33 Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is the other primary source of revenue for the Water & Sewer Fund. The budgeted revenue for 2019 is projected to be $669,700 over estimated 2018. N $25.00 c 0 T. $20.00 $15.00 $10.00 $5.00 $19.40 $19.54 $20.21 $16.44 $16.49 $16.92 $17.56 $18.18 $14.95 $15.65 _- 0 0 1 - $0.004ANwNwLr� � � � � � � 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year Water & Sewer Fund Expenses The wastewater treatment plant operations budgeted for 2019 represents the largest expenditure in the fund at $9.6 million. This represents 23.2% of the total operating expenses. The water purchases are budgeted at $8.6 million, which represents 20.8% of total operating expenditures. Use of Funds for 2019 $ 41,525,000 Utilities Director Utilities Project Principal Payment $228,005 Management 0.5% $330,498 Interest Expense $1,725,000 0.8% $26,638 4.2% Capital Expenditures 0.1% $7,890,000 19.0% Meter Operations $1,4.1% 1 - 4.1 Utility Financial Services $1,721,586 4.1% Wastewater Treatment Plant $9,647,733 23.2% $10.00 c Cost 0 $9.00 Gallons $8.00 $7.00 $6.00 $5.00 $4.00 4 $3.00 $2.00 $1.00 $0.00 Water & Sew( Connections $413,090 1.0% Water Purchases Water Purchased $8,628,000 20.8% Operations & Administration $4,344,236 10.5% Water Transmission and Distribution $2,552,634 6.1% Sewer Main Maintenance $2,329,429 5.6% nnnn .4 5.71 60A0 4.80 4.95 5.30 4.97 5.22 5.18 5.47 0 6.44 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year City of Fayetteville, Arkansas 2019 Operating Budget Water & Sewer Fund (5400) 120 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 Revenues: Water Sales $ 17,890,857 $ 18,131,460 $ 18,717,292 $ 19,333,500 Sewer Service Charges 19,395,461 19,233,200 19,537,283 20,207,000 Other 1,489,420 1,525,000 1,832,357 1,490,100 Interest Income 314,251 316,340 418,003 329,400 Other Non -Operating 810,929 532,000 643,463 583,000 Total Revenues 39,900,918 39,738,000 41,148,398 41,943,000 Expenses: Utilities Director 220,100 225,070 225,070 228,005 Utilities Project Management 285,588 330,951 330,951 330,498 Water Purchased 7,518,657 8,620,000 8,620,000 8,628,000 Utility Financial Services 1,339,979 1,575,971 1,575,971 1,721,586 Operations & Administration 3,879,386 4,295,404 4,295,404 4,344,236 Water Transmission and Distribution 2,214,988 2,544,321 2,544,321 2,552,634 Sewer Main Maintenance 1,91 1,604 2,242,715 2,242,715 2,329,429 Water & Sewer Connections 358,429 383,188 383,188 413,090 Wastewater Treatment Plant 8,893,378 10,768,187 10,768,187 9,647,733 Meter Operations 1,587,822 2,293,1 1 1 2,293,111 1,688,151 Interest Expense 106,941 93,238 93,238 26,638 Total Expenses 28,316,872 33,372,156 33,372,156 31,910,000 Budget Gain / (Loss) Before Capital $ 11,584,046 $ 6,365,844 $ 7,776,242 $ 10,033,000 Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 4,286,382 0 0 0 Gain/Loss Sale of Assets 64,450 0 (26,251) 0 Capital Contributions 6,447,206 0 0 0 Transfer from Impact Fee Fund 0 4,697,095 4,697,095 700,000 Principal Payment (1,565,000) (1,665,000) (1,665,000) (1,725,000) Capital Expenditures (7,761,435) (28,555,622) (28,555,622) (7,890,000) Transfer to Shop (120,334) (162,000) (162,000) 0 Total Expenses 1,351,269 (25,685,527) (25,71 1,778) (8,915,000) Budget Gain / (Loss) $ 12,935,315 (19,319,683) (17,935,536) 1,118,000 Total Budget $ 37,763,642 $ 63,754,778 $ 63,754,778 $ 41,525,000 120 City of Fayetteville, Arkansas 2019 Operating Budget Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 121 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 344,054,674 $ 355,247,551 $ 355,247,551 $ 356,488,523 Budget Gain / (Loss) 12,935,315 (19,319,683) (17,935,536) 1,118,000 Plus: Gain Capital Expenditures 7,761,435 28,555,622 28,555,622 7,890,000 Plus: Gain W/S Connections 358,429 383,188 383,188 413,090 Plus: Bond Principal Payment 1,565,000 1,665,000 1,665,000 1,725,000 Less: Depreciation Expense (11,427,302) (11,427,302) (11,427,302) (11,427,302) Ending Total Net Assets $ 355,247,551 $ 355,104,376 $ 356,488,523 $ 356,207,311 121 NET ASSET ANALYSIS Net Investment in Capital Assets $ 309,461,506 $ 326,589,826 $ 326,589,826 $ 323,052,524 Restricted for Prepaids/Debt Service 1,464,504 1,464,504 1,464,504 1,464,504 Unrestricted 44,321,541 27,050,046 28,434,193 31,690,283 Ending Total Net Position $ 355,247,551 $ 355,104,376 $ 356,488,523 $ 356,207,311 121 122 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5400.700.1800 - Utilities Director Program: 10 - Personnel Services $ 179,991 $ 179,366 $ 179,366 $ 182,033 20 - Materials & Supplies 1,514 4,002 4,002 3,202 30 - Services and Charges 5,530 7,944 7,944 7,556 33 - Motorpool 5,033 5,726 5,726 5,586 39 - Cost Allocation 28,032 28,032 28,032 29,628 Total 220,100 225,070 225,070 228,005 5400.700.4020 - Utilities Project Management Program: 10 - Personnel Services 271,417 282,623 282,623 285,552 20 - Materials & Supplies 1,456 9,008 9,008 9,558 30 - Services and Charges 4,833 17,423 17,423 12,923 33 - Motorpool 6,383 9,397 9,397 9,965 40 - Maintenance 1,500 12,500 12,500 12,500 Total 285,588 330,951 330,951 330,498 5400.710.1810 - Utilities Financial Services Program: 10 - Personnel Services 939,546 984,974 984,974 1,109,775 20 - Materials & Supplies 55,076 84,700 84,700 74,150 30 - Services and Charges 440,093 593,711 593,711 630,811 39 - Cost Allocation (100,614) (100,614) (100,614) (106,350) 40 - Maintenance 5,879 13,200 13,200 13,200 Total 1,339,979 1,575,971 1,575,971 1,721,586 5400.720.1820 - Meter Reading Program: 10 - Personnel Services 806,781 886,090 886,090 825,922 20 - Materials & Supplies 41,494 67,369 67,369 66,369 30 - Services and Charges 20,829 21,510 21,510 21,510 33 - Motorpool 101,276 123,996 123,996 132,262 39 - Cost Allocation 84,420 84,420 84,420 89,232 40 - Maintenance 7,468 10,650 10,650 12,500 Total 1,062,268 1,194,035 1,194,035 1,147,795 122 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5400.720.1830 - Meter Maint & Backflow Prev Proaram 10 - Personnel Services 399,519 405,226 405,226 409,904 20 - Materials & Supplies 27,113 28,259 28,259 23,709 30 - Services and Charges 9,077 9,570 9,570 9,570 33 - Motorpool 25,828 30,249 30,249 28,127 39 - Cost Allocation 26,760 26,760 26,760 28,296 40 - Maintenance 39 750 750 750 Total 488,336 500,814 500,814 500,356 5400.720.1840 - Meter Operations Capital Program: 20 - Materials & Supplies 34,422 204,638 204,638 20,000 30 - Services and Charges 2,796 370,157 370,157 20,000 40 - Maintenance 0 23,467 23,467 0 80 - Capital 359,404 1,627,181 1,627,181 475,000 96 - Operating Transfers Out 120,334 162,000 162,000 0 Total 516,956 2,387,443 2,387,443 515,000 5400.720.3800 - Water Purchased Program: am: 30 - Services and Charges 7,518,657 8,620,000 8,620,000 8,628,000 Total 7,518,657 8,620,000 8,620,000 8,628,000 5400.720.4000 - Operations & Administration Program: am: 10 - Personnel Services 919,198 1,072,744 1,072,744 1,029,864 20 - Materials & Supplies 121,412 131,756 131,756 147,086 30 - Services and Charges 1,818,982 2,003,947 2,003,947 2,004,954 33 - Motorpool 17,393 19,225 19,225 20,980 39 - Cost Allocation 949,392 949,392 949,392 1,017,012 40 - Maintenance 53,009 118,340 118,340 124,340 50 - Debt Service 7,358 21,000 21,000 21,000 80 - Capital 0 56,491 56,491 0 Total 3,886,744 4,372,895 4,372,895 4,365,236 123 124 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5400.720.4310 - Water Distribution Maintenance Program: 10 - Personnel Services 722,316 783,384 783,384 864,556 20 - Materials & Supplies 592,288 755,494 755,494 702,494 30 - Services and Charges 151,460 195,034 195,034 197,665 33 - Motorpool 444,977 476,109 476,109 446,197 39 - Cost Allocation 80,292 80,292 80,292 84,876 40 - Maintenance 628 13,000 13,000 10,500 Total 1,991,961 2,303,313 2,303,313 2,306,288 5400.720.4330 - Water Storage & Pump Maintenance Program: 10 - Personnel Services 166,237 173,638 173,638 167,040 20 - Materials & Supplies 11,447 40,268 40,268 35,493 30 - Services and Charges 12,787 0 0 15,000 33 - Motorpool 15,023 15,874 15,874 16,797 39 - Cost Allocation 10,428 10,428 10,428 11,016 40 - Maintenance 7,105 800 800 1,000 Total 223,026 241,008 241,008 246,346 5400.720.4410 - Sewer Mains Maintenance Program: 10 - Personnel Services 1,054,003 1,166,778 1,166,778 1,204,862 20 - Materials & Supplies 200,880 353,825 353,825 353,825 30 - Services and Charges 60,902 90,037 90,037 87,500 33 - Motorpool 504,272 542,411 542,411 588,802 39 - Cost Allocation 83,664 83,664 83,664 88,440 40 - Maintenance 7,883 6,000 6,000 6,000 Total 1,91 1,604 2,242,715 2,242,715 2,329,429 5400.720.5600 - Capital Water Mains Program: 20 - Materials & Supplies 0 3,520 3,520 0 30 - Services and Charges 278,162 1,545,207 1,545,207 0 80 - Capital 3,391,583 11,958,407 11,958,407 5,380,000 Total 3,669,746 13,507,134 13,507,134 5,380,000 124 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Water & Sewer Fund (5400) 125 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5400.720.5620 - Water & Sewer Connections Program: 10 - Personnel Services 155,115 164,641 164,641 185,917 20 - Materials & Supplies 139,832 153,050 153,050 153,050 30 - Services and Charges 2,392 6,500 6,500 10,500 33 - Motorpool 45,828 44,501 44,501 47,401 39 - Cost Allocation 14,496 14,496 14,496 15,324 40 - Maintenance 766 0 0 898 Total 358,429 383,188 383,188 413,090 5400.720.5700 - Sewer Mains Construction Program: 30 - Services and Charges 419,098 1,153,732 1,153,732 0 80 - Capital 3,259,466 6,438,529 6,438,529 1,500,000 Total 3,678,564 7,592,261 7,592,261 1,500,000 5400.720.6800 - Debt Service Program: 50 - Debt Service 1,664,583 1,737,238 1,737,238 1,730,638 Total 1,664,583 1,737,238 1,737,238 1,730,638 5400.730.5100 - WWTP Administration & SCADA Program: 20 - Materials & Supplies 0 1,073 1,073 0 30 - Services and Charges 1,264,019 1,905,664 1,905,664 1,526,031 40 - Maintenance 227 125 125 300 Total 1,264,246 1,906,862 1,906,862 1,526,331 5400.730.51 10 - WWTP East Side Operations Program: 20 - Materials & Supplies 35,866 1 1 1,101 1 1 1,101 87,307 30 - Services and Charges 4,199,402 4,166,698 4,166,698 4,448,955 33 - Motorpool 317,620 337,333 337,333 367,428 39 - Cost Allocation 51,408 51,408 51,408 54,336 40 - Maintenance 275 5,773 5,773 8,153 Total 4,604,570 4,672,313 4,672,313 4,966,179 125 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Water & Sewer Fund (5400) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5400.730.5120 - WWTP West Side Operations Program: 1,536,061 1,671,056 1,671,056 1,720,163 20 - Materials & Supplies 24,081 99,655 99,655 55,109 30 - Services and Charges 1,394,039 1,443,878 1,443,878 1,536,172 33 - Motorpool 66,833 72,866 72,866 71,309 39 - Cost Allocation 51,108 51,108 51,108 54,024 40 - Maintenance 0 3,549 3,549 3,549 Total 1,536,061 1,671,056 1,671,056 1,720,163 5400.730.5130 - WWTP Lab / IPP Program: Program: 30 - Services and Charges 529,678 544,589 544,589 583,085 Total 529,678 544,589 544,589 583,085 5400.730.5140 - WWTP Lift Station Maintenance Program: 61,000 1,005,521 1,005,521 0 20 - Materials & Supplies 10,237 39,969 39,969 28,262 30 - Services and Charges 775,315 771,542 771,542 823,713 Total 785,551 81 1,51 1 81 1,51 1 851,975 5400.730.5800 - Wastewater Plant Capital Program: 20 - Materials & Supplies 0 6,015 6,015 0 30 - Services and Charges 112,272 150,320 150,320 0 40 - Maintenance 61,000 1,005,521 1,005,521 0 80 - Capital 53,721 5,772,555 5,772,555 535,000 Total 226,994 6,934,411 6,934,411 535,000 Budget Total $ 37,763,642 $ 63,754,778 $ 63,754,778 $ 41,525,000 126 Recycling & Trash Collection Fund (5500) The Recycling & Trash Collection Fund is responsible for the operation of the City's solid waste collection and disposal, transfer station, recycling program, and composting program. Revenues for the fund are obtained from fees levied for trash collection, recycling revenue, container sales or leases, and the transfer station. After capital expenditures, the fund will have a loss of $1,129,000. There is currently a rate study underway that, if approved, would cover this loss. Also, there are sufficient reserves to absorb this amount if necessary. Recycling & Trash Collection Fund Revenues For 2019, the Recycling & Trash Collection Fund sources of funds are budgeted at $13,432,000. Solid Waste collection fees make up the largest source of revenue (69.70). Recycling Revenues Recycling revenue includes the sale of materials collected at curbside and at the recycling centers. The estimated revenue for that program is $694,800 for 2019. However, a portion of the solid waste fees could also be attributable to recycling activity due to the decreased cost of disposing of those materials as trash. That portion is estimated to be approximately $1,610,000 for 2019. Solid Waste Fees $9,362,300 69.7% Sources of Funds for 2019 $ 13,432,000 Recycling Revenue $694,800 5.2% 1. i% $1,129,000 8.4% 127 mmercial Drop Box $1,167,000 8.7% 'ansfer Station $820,000 6.1% ier 500 ion Interest Income $40,500 0.3% Solid Waste Fees: The 2018 revenue estimates are $261,884 over 2017 actual collections. The 2019 total revenues are projected to be higher compared to 2018 estimates by $180,896. However, the fees are currently insufficient to cover operating costs. $10.00 0 $9.00 $8.00$7.79 $7.39 $7.42 $7.43 $7.56 $7.00 $6.00 $5.00 $4.00 $3.00 $2.00 $1.00 $0.00 08 09 10 11 12 el. — $9.18 $9.36 13 14 15 16 17 18 Est 19 Bud Year Recycling & Trash Collection Fund Expenses Expenses for the Recycling & Trash Collection Fund are budgeted at $13,432,000 for 2019. The recycling program makes up the largest segment of the budget. Recycling $2,677,103 19.9% Transfer Station $1,767,907 13.2% Use of Funds for 2019 $ 13,432,000 Capital $410,000 Operations & Composting 3.1% Administration <4RR Ann 1 0_14s_47:1 Collections $774,464 5.8% IMP Commercial Collections $2,548,479 19.0% ?ntial Collections $2,120,174 15.8% City of Fayetteville, Arkansas 2019 Operating Budget Recycling & Trash Collections Fund (5500) Actual Budgeted 2017 2018 Revenues: Estimated Budgeted 2018 2019 Franchise Fees $ 217,375 $ 212,800 $ 169,706 $ 172,900 Solid Waste Fees 8,919,520 9,064,360 9,181,404 9,362,300 Recycling Revenue 1,014,136 925,540 689,596 694,800 Commercial Drop Box 1,052,880 1,148,100 1,144,205 1,167,000 Transfer Station 742,569 695,200 803,398 820,000 Other 44,513 52,000 49,073 45,500 Interest Income 57,777 50,000 63,439 40,500 Total Revenues 12,048,770 12,148,000 12,100,821 12,303,000 Expenses: Operations & Administration 1,927,593 2,107,899 2,107,899 2,145,473 Commercial Collections 2,371,597 2,516,200 2,516,200 2,548,479 Residential Collections 1,940,666 2,019,965 2,019,965 2,120,174 Commercial Drop Box Collections 646,085 788,285 788,285 774,464 Transfer Station 1,346,575 1,286,803 1,286,803 1,767,907 Recycling 1,981,125 2,364,176 2,364,176 2,677,103 Composting 828,391 903,012 903,012 988,400 Solid Waste Projects 71,727 310,439 310,439 0 Total Expenses 11,113,759 12,296,779 12,296,779 13,022,000 Budget Gain / (Loss) Before Capital $ 935,011 $ (148,779) $ (195,958) $ (719,000) Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 13,271 11,140 11,140 0 Gain/Loss Sale of Assets 80 0 0 0 Capital Expenditures (54,363) (1,168,118) (1,168,118) (410,000) Transfer to Shop 0 (638,000) (638,000) 0 Total Expenses (41,012) (1,794,978) (1,794,978) (410,000) Budget Gain / (Loss) $ 893,999 (1,943,757) (1,990,936) (1,129,000) Total Budget $ 11,168,122 $ 14,102,897 $ 13,432,000 14,102,897 $ 129 City of Fayetteville, Arkansas 2019 Operating Budget Recycling & Trash Collections Fund (5500) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 NET ASSET ANALYSIS Net Investment in Capital Assets $ 5,040,153 $ 5,294,568 $ 5,294,568 $ 4,790,865 Unrestricted 6,741,973 4,798,216 4,751,037 3,622,037 Ending Total Net Position $ 11,782,126 $ 10,092,784 $ 10,045,605 $ 8,412,902 130 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 11,747,467 $ 11,782,126 $ 11,782,126 $ 10,045,605 Budget Gain / (Loss) 893,999 (1,943,757) (1,990,936) (1,129,000) Plus: Gain Capital Expenditures 54,363 1,168,118 1,168,118 410,000 Less: Depreciation Expense (913,703) (913,703) (913,703) (913,703) Ending Total Net Assets $ 11,782,126 $ 10,092,784 $ 10,045,605 $ 8,412,902 NET ASSET ANALYSIS Net Investment in Capital Assets $ 5,040,153 $ 5,294,568 $ 5,294,568 $ 4,790,865 Unrestricted 6,741,973 4,798,216 4,751,037 3,622,037 Ending Total Net Position $ 11,782,126 $ 10,092,784 $ 10,045,605 $ 8,412,902 130 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Recycling & Trash Collections Fund (5500) 131 Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5500.750.5000 - Operations & Administration Program: 10 - Personnel Services $ 637,416 $ 683,504 $ 683,504 $ 676,827 20 - Materials & Supplies 40,585 48,475 48,475 55,212 30 - Services and Charges 752,301 865,773 865,773 858,868 33 - Motorpool 12,263 11,951 11,951 13,290 39 - Cost Allocation 441,600 441,600 441,600 481,380 40 - Maintenance 43,429 56,396 56,396 59,696 50 - Debt Service 0 200 200 200 80 - Capital 0 14,500 14,500 0 96 - Operating Transfers Out 0 638,000 638,000 0 Total 1,927,593 2,760,399 2,760,399 2,145,473 5500.750.5010 - Commercial Collections Program: 10 - Personnel Services 659,601 626,016 626,016 605,686 20 - Materials & Supplies 162,694 304,246 304,246 320,857 30 - Services and Charges 836,957 862,500 862,500 862,500 33 - Motorpool 639,564 648,282 648,282 681,352 39 - Cost Allocation 72,456 72,456 72,456 76,584 40 - Maintenance 326 2,700 2,700 1,500 Total 2,371,597 2,516,200 2,516,200 2,548,479 5500.750.5020 - Residential Collections Program: 10 - Personnel Services 660,968 680,828 680,828 680,328 20 - Materials & Supplies 145,977 210,608 210,608 224,609 30 - Services and Charges 427,659 430,801 430,801 430,801 33 - Motorpool 652,989 644,272 644,272 728,052 39 - Cost Allocation 51,456 51,456 51,456 54,384 40 - Maintenance 1,618 2,000 2,000 2,000 Total 1,940,666 2,019,965 2,019,965 2,120,174 5500.750.5030 - Commercial Drop Box Collections Program: 10 - Personnel Services 147,948 162,540 162,540 163,588 20 - Materials & Supplies 22,150 45,655 45,655 45,880 30 - Services and Charges 384,107 484,800 484,800 456,250 33 - Motorpool 75,586 82,946 82,946 97,438 39 - Cost Allocation 9,744 9,744 9,744 10,308 40 - Maintenance 6,550 2,600 2,600 1,000 Total 646,085 788,285 788,285 774,464 131 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Recycling & Trash Collections Fund (5500) 5500.750.5070 - Comoostina Proaram: 10 - Personnel Services Actual Budgeted Estimated Budgeted 33 - Motorpool 2017 2018 2018 2019 5500.750.5040 -Transfer Station Program: 367,109 367,109 464,723 32,184 10 - Personnel Services 114,350 117,431 117,431 125,079 20 - Materials & Supplies 14,421 20,684 20,684 20,354 30 - Services and Charges 1,152,836 1,085,860 1,085,860 1,551,160 33 - Motorpool 60,116 56,576 56,576 64,870 39 - Cost Allocation 3,252 3,252 3,252 3,444 40 - Maintenance 1,600 3,000 3,000 3,000 Total 1,346,575 1,286,803 1,286,803 1,767,907 5500.750.5060 - Recycling Program: 10 - Personnel Services 1,066,208 1,238,588 1,238,588 1,414,771 20 - Materials & Supplies 149,906 197,777 197,777 259,977 30 - Services and Charges 89,022 137,100 137,100 137,600 33 - Motorpool 559,838 682,696 682,696 751,571 39 - Cost Allocation 94,308 94,308 94,308 99,684 40 - Maintenance 21,843 13,707 13,707 13,500 80 - Capital 0 30,000 30,000 0 Total 1,981,125 2,394,176 2,394,176 2,677,103 5500.750.5070 - Comoostina Proaram: 10 - Personnel Services 20 - Materials & Supplies 30 - Services and Charges 33 - Motorpool 39 - Cost Allocation 40 - Maintenance Total 5500.750.5080 - Solid Waste Projects Program: 20 - Materials & Supplies 30 - Services and Charges 80 - Capital Total 411,889 437,018 437,018 420,356 39,133 63,701 63,701 65,401 0 2,000 2,000 2,900 344,452 367,109 367,109 464,723 32,184 32,184 32,184 34,020 734 1,000 1,000 1,000 828,391 903,012 903,012 988,400 48,012 102,007 102,007 0 23,715 212,098 212,098 0 54,363 1,1 19,952 1,1 19,952 410,000 126,090 1,434,057 1,434,057 410,000 Budget Total $ 11,168,122 $ 14,102,897 $ 14,102,897 $ 13,432,000 132 Airport Fund (5550) The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The Airport Fund's revenue is generated from FBO fuel sales and rents and leases. In 2019, the Airport Fund is projected to increase reserves by $101,000. Airport Fund Revenues For 2019, the Airport Fund sources of funds are budgeted to be $2,461,000. Aviation Fuel revenue is projected to be $1,920,000 or 78% of the total revenue, as the City took over Fixed Based Operations in March of 2013. Rents and Leases make up the second largest source of revenue (24.1 %). Aviation Fuel $1,920,000 78.0% Sources of Funds for 2019 $ 2,461,000 ,,..,,.,... ,$9,210 0.4% 133 ants and Leases $592,790 24.1% Sales Tax on Fuel $40,000 1.6% d Balance ,000 L% Total Operating Revenue This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of Fuel Sales and Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator (FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until the last part of 2005 when the City contracted the operation of the FBO to an external company. The City again took over running the Fixed Based Operations (FBO) in March of 2013. Due to the FBO, Aviation Fuel has become the major source of revenue. A portion of the airport terminal building is leased by Skydive Fayetteville, a pilot training school, the U.S. Postal Service and several other business operations. N $3.00 0 0 2 $2.50 $2.00 $1.50 $1.00 $0.50 $0.00 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud Year e Rents & Leases ❑ Aviation Fuel ❑ Other ❑ Sales Tax on Fuel 134 Revenues: Sales Tax - County Sales Tax - City Interest Income Rents & Leases Aviation Fuel Other Total Revenues Expenses: Airport Administration Airport Maintenance Airport Operations Aviation Fuel Airport Capital Expense General Fund Loan Interest General Fund Loan Principal Total Expenses City of Fayetteville, Arkansas 2019 Operating Budget Airport Fund (5550) Actual Budgeted 2017 2018 Estimated Budgeted 2018 2019 $ 16,733 $ 14,900 $ 15,000 $ 15,000 26,774 21,800 25,000 25,000 9,440 7,550 8,000 8,000 610,598 635,265 585,411 592,790 1,538,645 1,783,085 1,999,011 1,920,000 2,849 3,400 8,604 1,210 2,205,039 2,466,000 2,641,026 2,562,000 355,990 437,005 437,005 451,831 239,248 260,499 260,499 281,241 380,901 451,822 451,822 459,291 953,900 1,265,350 1,265,350 1,190,913 196,396 462,642 462,642 0 4,193 4,194 4,194 4,194 15,530 15,530 15,530 15,530 2,146,158 2,897,042 2,897,042 2,403,000 Budget Gain / (Loss) Before Capital $ 58,881 $ (431,042) $ (256,016) $ 159,000 Non -Operating Revenues / (Expenses): Intergovernmental (Grants) 127,690 401,487 401,487 0 Gain/Loss Sale of Assets 425 0 1,415 0 Capital Expenditures (369,411) (720,598) (720,598) (58,000) Total Expenses (241,296) (319,1 1 1) (317,696) (58,000) Budget Gain / (Loss) $ (182,415) (750,153) (573,712) 101,000 Total Budget $ 2,515,569 $ 3,617,640 $ 2,461,000 3,617,640 $ 135 City of Fayetteville, Arkansas 2019 Operating Budget Airport Fund (5550) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 9,857,726 $ 9,026,256 $ 9,026,256 $ 8,085,676 Budget Gain / (Loss) (182,415) (750,153) (573,712) 101,000 Plus: Gain Capital Expenditures 369,411 720,598 720,598 58,000 Plus: Construction in Progress 69,000 0 0 0 Plus: General Fund Loan Principal 15,530 15,530 15,530 15,530 Less: Depreciation Expense (1,102,996) (1,102,996) (1,102,996) (1,102,996) Ending Total Net Assets $ 9,026,256 $ 7,909,235 $ 8,085,676 $ 7,157,210 NET ASSET ANALYSIS Net Investment in Capital Assets $ 8,066,820 $ 7,684,422 $ 7,684,422 $ 6,639,426 Unrestricted 959,436 224,813 401,254 517,784 Ending Total Net Position $ 9,026,256 $ 7,909,235 $ 8,085,676 $ 7,157,210 136 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Airport Fund (5550) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 5550.760.3940 - Airport Administration Program: 10 - Personnel Services $ 136,794 $ 176,994 $ 176,994 $ 183,633 20 - Materials & Supplies 6,266 15,071 15,071 10,396 30 - Services and Charges 202,344 226,833 226,833 240,004 33 - Motorpool 2,338 2,404 2,404 2,298 39 - Cost Allocation 4,764 4,764 4,764 5,040 40 - Maintenance 64 0 0 0 50 - Debt Service 19,723 19,724 19,724 19,724 Total 372,293 445,790 445,790 461,095 5550.760.3950 - Airport Maintenance Program: 10 - Personnel Services 127,902 127,298 127,298 142,014 20 - Materials & Supplies 16,580 20,061 20,061 17,761 30 - Services and Charges 4,511 6,572 6,572 6,578 33 - Motorpool 31,299 50,224 50,224 54,391 40 - Maintenance 58,956 56,344 56,344 60,497 Total 239,248 260,499 260,499 281,241 5550.760.3955 - Airport Operations Program: 10 - Personnel Services 248,714 292,979 292,979 297,029 20 - Materials & Supplies 975,917 1,289,731 1,289,731 1,208,506 30 - Services and Charges 82,901 105,791 105,791 1 1 1,203 33 - Motorpool 9,005 11,047 11,047 12,616 39 - Cost Allocation 3,744 3,744 3,744 3,960 40 - Maintenance 17,941 24,819 24,819 27,350 Total 1,338,221 1,728,1 1 1 1,728,1 1 1 1,660,664 5550.760.3960 - Airport Capital Expense Program: 30 - Services and Charges 171,494 205,312 205,312 0 40 - Maintenance 24,902 257,330 257,330 0 80 - Capital 369,411 720,598 720,598 58,000 Total 565,807 1,183,240 1,183,240 58,000 Budget Total $ 2,515,569 $ 3,617,640 $ 3,617,640 $ 2,461,000 137 Paae Left Blank Intentional II :, Police Pension Fund (6800) The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments to qualified police personnel. Operations of this fund are controlled by the Police Pension Board. Revenues include insurance premium tax distributions, a special City property tax, and special fees and forfeitures. 139 Revenues: Property Taxes State Insurance Turnback Fines & Forfeitures Investment Earnings Gain/Loss on Sale of Investments Gain/Loss in Fair Value of Investments Other Total Revenues Expenses: Audit Expense Professional Services Bank Service Charges Benefit Payments Materials and Supplies Total Expenses Budget Gain / (Loss) Total Budget City of Fayetteville, Arkansas 2019 Operating Budget Police Pension Fund (6800) Actual Budgeted 2017 2018 Estimated Budgeted 2018 2019 $ 581,045 $ 592,000 $ 612,900 $ 634,000 279,466 279,160 288,192 289,400 164,627 169,000 145,789 146,000 101,345 91,840 101,602 101,600 200,447 0 0 0 512,708 0 0 0 3,862 0 4,301 0 1,843,500 1,132,000 1,152,784 1,171,000 3,500 3,500 3,500 3,500 0 2,000 2,000 2,000 25 634 634 634 1,556,766 1,556,766 1,556,766 1,556,766 $ 283,209 $ (431,000) $ (410,216) $ (392,000) $ 1,560,291 $ 1,563,000 $ 1,563,000 $ 1,563,000 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 6,080,618 $ 6,363,827 $ 6,363,827 $ 5,953,611 Budget Gain / (Loss) 283,209 (431,000) (410,216) (392,000) Ending Total Net Assets $ 6,363,827 $ 5,932,827 $ 5,953,611 $ 5,561,611 140 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Police Pension Fund (6800) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 6800.800.9800 - Police Pension Expense Program: 20 - Materials & Supplies $ 0 $ 100 $ 100 $ 100 30 - Services & Charges 1,560,291 1,562,900 1,562,900 1,562,900 Total 1,560,291 1,563,000 1,563,000 1,563,000 Budget Total $ 1,560,291 $ 1,563,000 $ 1,563,000 $ 1,563,000 141 Paae Left Blank Intentional 142 Fire Pension Fund (6810) The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to qualified fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues include the proceeds of a special City property tax and insurance premium tax distributions from the State. 143 City of Fayetteville, Arkansas 2019 Operating Budget Fire Pension Fund (6810) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 Revenues: Property Taxes $ 581,045 $ 592,000 $ 612,900 $ 634,000 State Insurance Turnback 305,471 305,470 284,055 285,000 Investment Earnings 61,299 45,530 60,743 61,000 Gain/Loss on Sale of Investments 87,484 0 0 0 Gain/Loss in Fair Value of Investments 200,387 0 0 0 Other 8 0 4 0 Total Revenues 1,235,694 943,000 957,702 980,000 Expenses: Audit Expense 3,500 3,500 3,500 3,500 Professional Services 0 2,270 2,270 2,270 Bank Service Charges 84 373 373 373 Benefit Payments 1,354,457 1,354,457 1,354,457 1,354,457 Materials and Supplies 0 100 100 100 Services and Charges 500 300 300 300 Total Expenses 1,358,541 1,361,000 1,361,000 1,361,000 Budget Gain / (Loss) $ (122,847) $ (418,000) $ (403,298) $ (381,000) Total Budget $ $ 1,361,000 1,358,541 $ 1,361,000 $ 1,361,000 ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 3,409,492 $ 3,286,645 $ 3,286,645 $ 2,883,347 Budget Gain / (Loss) (122,847) (418,000) (403,298) (381,000) Ending Total Net Assets $ 3,286,645 $ 2,868,645 $ 2,883,347 $ 2,502,347 144 City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Fire Pension Fund (6810) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 6810.800.9810 - Fire Pension Expense Program: 20 - Materials & Supplies $ 0 $ 100 $ 100 $ 100 30 - Services & Charges 1,358,541 1,360,900 1,360,900 1,360,900 Total 1,358,541 1,361,000 1,361,000 1,361,000 Budget Total $ 1,358,541 $ 1,361,000 $ 1,361,000 $ 1,361,000 145 Paae Left Blank Intentional 146 Shop Fund (9700) The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other City operating funds based on equipment and vehicle usage. Increases in 2019 operational costs can be attributed to additional parts and supply purchases, fuel expense, insurance, and contract services for repairs that cannot be performed by staff. These operational increases are a result of fleet expansions and increased equipment usage. On a cash basis, revenues will be greater than expenditures for 2019. Shop Fund Revenues Shop Charges (Replacement Charges, Motorpool and Maintenance Charges, Shop Overhead Charges, Shop Overhead Insurance Charges, and Fuel Charges) as a whole make up 98.2% of total Shop Fund. These revenues are budgeted at $9,930,000 for 2019. These can be broken down in components as follows. The Replacement Charges ($5,540,000) is the amount Fleet Operations collects to purchase replacement vehicles and equipment. Motorpool and Maintenance Charges ($2,193,000), Shop Overhead Charges ($694,000) and Shop Overhead Insurance Charges ($278,000) are the monthly fees user divisions pay to the Shop Fund for the on-going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges ($1,225,000) represents revenue received from charging out the cost of gasoline to the user divisions. $12.00 0 $10.00 $8.00 $6.00 $4.00 $2.00 $0.00 Shop Charges 08 09 10 11 12 13 14 15 16 17 18 Est 19 Bud 147 Year City of Fayetteville, Arkansas 2019 Operating Budget Shop Fund (9700) Revenues: Interest Income Maintenance Charges Fuel Charges Replacement Charges Motor Pool Charges Shop Overhead Charges Shop Overhead Insurance Shop Rental Pool Revenue Other Total Revenues Expenses: Vehicle Maintenance Gasoline/Diesel Expense Total Expenses Budget Gain / (Loss) Before Capital Non -Operating Revenues / (Expenses): Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 $ 112,299 $ 117,790 $ 197,331 $ 125,000 43,751 40,000 49,882 49,000 1,016,870 1,758,000 1,210,000 1,225,000 5,1 17,173 5,406,220 5,396,504 5,540,000 1,909,472 1,893,440 1,913,422 2,144,000 559,417 589,770 591,465 694,000 143,921 102,280 104,131 278,000 16,969 14,400 10,233 14,000 6,238 37,100 32,969 40,000 8,926,1 10 9,959,000 9,505,937 10,109,000 3,296,353 967,726 dWAn79 3,692,952 1 494 IMP 3,692,952 1 494 SnR 3,868,059 1,165,941 r, nqA nnn $ 4,662,031 $ 4,872,440 $ 4,419,377 $ 5,075,000 Gain/Loss Sale of Assets 484,025 0 349,907 0 Transfer from General 0 17,472 17,472 0 Transfer from Street 0 6,000 6,000 0 Transfer from Parks Development 23,500 0 0 0 Transfer from Impact Fee Fund 23,500 0 0 0 Transfer from Water & Sewer 120,334 0 0 0 Transfer from Sales Tax Capital 42,300 53,821 53,821 50,000 Transfer from Solid Waste 0 638,000 638,000 0 Capital Expenditures (2,292,753) (10,615,605) (10,615,605) (4,153,000) Total Expenses (1,599,094) (9,900,312) (9,550,405) (4,103,000) Budget Gain / (Loss) $ 3,062,937 (5,027,872) (5,131,028) 972,000 Total Budget $ 6,556,832 $ 15,702,165 $ 9,187,000 15,702,165 $ City of Fayetteville, Arkansas 2019 Operating Budget Shop Fund (9700) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 NET ASSET ANALYSIS Net Investment in Capital Assets $ 11,504,368 $ 18,985,084 $ 18,985,084 $ 20,003,195 Unrestricted 15,407,618 10,379,746 10,276,590 11,248,590 Ending Total Net Position $ 26,91 1,986 $ 29,364,830 $ 29,261,674 $ 31,251,785 .• ESTIMATED CHANGE IN NET ASSETS Beginning Total Net Assets $ 24,691,185 $ 26,91 1,986 $ 26,911,986 $ 29,261,674 Budget Gain / (Loss) 3,062,937 (5,027,872) (5,131,028) 972,000 Plus: Gain Capital Expenditures 2,292,753 10,615,605 10,615,605 4,153,000 Less: Depreciation Expense (3,134,889) (3,134,889) (3,134,889) (3,134,889) Ending Total Net Assets $ 26,91 1,986 $ 29,364,830 $ 29,261,674 $ 31,251,785 NET ASSET ANALYSIS Net Investment in Capital Assets $ 11,504,368 $ 18,985,084 $ 18,985,084 $ 20,003,195 Unrestricted 15,407,618 10,379,746 10,276,590 11,248,590 Ending Total Net Position $ 26,91 1,986 $ 29,364,830 $ 29,261,674 $ 31,251,785 .• City of Fayetteville, Arkansas 2019 Operating Budget (Category Summary) Shop Fund (9700) Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 9700.770.1910 - Vehicle Maintenance Program: 4,258,629 5,084,443 5,084,443 5,184,000 10 - Personnel Services $ 1,145,951 $ 1,241,557 $ 1,241,557 $ 1,308,350 20 - Materials & Supplies 2,085,477 2,646,734 2,646,734 2,422,291 30 - Services and Charges 547,030 701,593 701,593 747,193 33 - Motorpool 76,109 86,441 86,441 86,584 39 - Cost Allocation 342,348 343,000 343,000 376,764 40 - Maintenance 62,104 65,118 65,118 92,818 80 - Capital (390) 0 0 150,000 Total 4,258,629 5,084,443 5,084,443 5,184,000 9700.770.1920 - Capital Expense Program: 20 - Materials & Supplies 3,350 236 236 0 30 - Services and Charges 1,710 1,881 1,881 0 80 - Capital 2,293,143 10,615,605 10,615,605 4,003,000 Total 2,298,203 10,617,722 10,617,722 4,003,000 Budget Total $ 6,556,832 $ 15,702,165 $ 15,702,165 $ 9,187,000 150 CITY OF FAYETTEVILLE, ARKANSAS PERSONNEL SECTION The Personnel Summary table below shows the authorized full-time equivalent (FTE) listing for the City of Fayetteville by Organization Chart. The subsequent pages provide a summary and a detail listing of personnel by Funding Source and Activity. Total Full -Time Equivalent (FTE's): 810.60 City Attorney (3.00) City Prosecutor (10.00) Police Department (154.00) Central Dispatch (25.00) Utilities Director (4.50) Water/Sewer Operations (75.00) Development Services Department (4.00) Animal Services Program (15.80) Building Safety (8.00) City Planning (8.00) Community Resources (13.50) Engineering (21.00) City Clerk/Treasurer (5.50) Mayor (2.00) Chief of Staff (1.25) Human Resources (6.00) Information Technology (15.00) Internal Audit (1.00) Economic Development (2.00) Communications Parks & Recreation & Marketing Department Department (4.00) (59.20) Media Services (4.50) Finance & Internal Services Department (1.25) Accounting & Audit (11.00) Budget & Information Management (4.00) Facilities Management (15.00) Purchasing (5.00) Utilities Financial Services (19.00) 151 District Court (12.50) Fire Department (122.00) Sustainability & Resilience (3.00) Parking Management (11.00) Recycling & Trash Collection (64.00) Transportation Services Department (69.50) Airport Services (11.60) Fleet Operations (19.50) City of Fayetteville, Arkansas Personnel Summary by Funding Source Full -Time Equivalent Basis Shop 19.50 (2.4%) Airport 11.60 (1.4%) Recycling Trash Collet 64.00 (7.9i Water 98.50 Full -Time Equivalent Basis by Fund (810.60 FTEs) General 493 in tAn s%1 Enforcement Development 5.00(0.6%) 31.55 (3.9%) 152 Street 69.50 (8.6%) Parking .00(l.4%) ommunity velopment mock Grant 6.85 (0.8%) Budgeted Budgeted Budgeted Fund 2017 2018 2019 1010 - General 486.40 489.50 493.10 2100 - Street 69.50 69.50 69.50 2130 - Parking 11.00 11.00 11.00 2180 - Community Development Block Grant 6.60 6.85 6.85 2250 - Parks Development 31.40 31.55 31.55 2930 - Drug Law Enforcement 5.00 5.00 5.00 5400 - Water & Sewer 94.50 94.50 98.50 5500 - Recycling & Trash Collection 59.00 59.00 64.00 5550 - Airport 11.60 11.60 11.60 9700 - Shop 18.50 18.50 19.50 Total 793.50 797.00 810.60 Shop 19.50 (2.4%) Airport 11.60 (1.4%) Recycling Trash Collet 64.00 (7.9i Water 98.50 Full -Time Equivalent Basis by Fund (810.60 FTEs) General 493 in tAn s%1 Enforcement Development 5.00(0.6%) 31.55 (3.9%) 152 Street 69.50 (8.6%) Parking .00(l.4%) ommunity velopment mock Grant 6.85 (0.8%) City of Fayetteville, Arkansas Personnel Variation Summary (2019) POSITION FTE RECONCILIATION Fund / Division Title Active Total 2018 BUDGET - ADOPTED 793.50 793.50 Positions added during the year 1.00 Purchasing Facilities Custodian' 1.00 1.00 Facilities Construction & Contract Manager (0.50) (0.50) Engineering Staff Engineer - Unlicensed 1.00 1.00 IT Technical Support Specialist3 1.00 1.00 Planning Planning Technician 1.00 1.00 2018 BUDGET - AMENDED 1.00 797.00 797.00 2019 BUDGET - NEW POSITION CHANGES General Fund Human Resources Recruiter4 1.00 1.00 Purchasing Purchasing Agents 1.00 1.00 Parks & Recreation Recreation Program Asst (2)6 0.50 0.50 Parks & Recreation YRCC Recreation Asst (3 )7 0.60 0.60 Accounting & Audit Internal Srvcs Dept Project Mgr$ (0.50) (0.50) Police Customer Service Rep - Police9 (1.00) (1.00) District Court Customer Service Rep - Police9 1.00 1.00 Economic Development Business Recruitment Specialist10 1.00 1.00 Water & Sewer Fund Utilities Financial Srvcs Customer Service Rep 1" 2.00 2.00 Water & Sewer Field Service Rep 12 2.00 2.00 Recycling & Trash Collection Fund Recycling & Trash Coll Environmental Educator 13 1.00 1.00 Recycling & Trash Coll Financial Analyst - RTC 14 1.00 1.00 Recycling & Trash Coll Route Driver 15 3.00 3.00 Shop Fund Fleet Equipment Mechanic 1116 1.00 1.00 13.60 13.60 2019 BUDGET - ADOPTED 810.60 810.60 153 NOTES TO THE PERSONNEL VARIATION SUMMARY 1. A Custodian (FTE 1.0) was added to the Facilities Management Division by City Council at the June 5, 2018 meeting. This position was created to accommodate facilities expansions. This position is funded out of the General Fund. 2. A Construction & Contract Manager (FTE 0.50) was inactivated in the Facilities Management division by City Council at the June 5, 2018 meeting. This position was inactivated in order to provide funds for the Custodian position. This position was funded out of the General Fund. 3. Three positions were added by City Council at the June 5, 2018 meeting as temporary project staffing (through 2020) for the implementation of the EnerGov Development Services software. These positions were funded out of the General Fund: Staff Engineer -Unlicensed (FTE 1.0) - Engineering; Technical Support Specialist (FTE 1.0) - IT; Planning Technician (FTE 1.0) - Planning. 4. A Recruiter (FTE 1.0) is being added to the Human Resources division in the 2019 Budget. This position is funded out of the General Fund. However, a portion of the cost will be allocated to other funds. 5. A Purchasing Agent (FTE 1.0) is being added to the Purchasing division in the 2019 Budget. This position is funded out of the General Fund. However, a portion of the cost will be allocated to other funds. 6. Two Recreation Program Assistants (FTE 0.50) are being added to the Parks and Recreation division in the 2019 Budget. These positions are funded out of the General Fund. 7. Three YRCC Recreation Assistants (FTE 0.60) are being added to the Parks and Recreation division in the 2019 Budget. These positions are funded out of the General Fund. 8. The Internal Services Department Project Mgr position is being inactivated in the Accounting & Audit division in the 2019 Budget. This was a temporary position to assist in the transition upon the retirement of the Payroll Manager. This position was funded out of the General Fund. 9. A Customer Service Representative is being transferred from the Police division to the District Court division in the 2019 Budget. This position is funded out of the General Fund. 10. A Business Recruitment Specialist is being added to the Economic Development division in the 2019 Budget. This position is funded out of the General Fund. 11. Two Customer Service Representatives (FTE 2.0) are being added to the Utilities Financial Services division in the 2019 Budget. These positions are funded out of the Water & Sewer Fund. 12. Two Field Service Representatives (FTE 2.0) are being added to the Water & Sewer Maintenance division in the 2019 Budget. These positions are funded out of the Water & Sewer Fund. 13. An Environmental Educator (FTE 1.0) is being added to the Recycling & Trash Collection division in the 2019 Budget. This position is funded out of the Recycling & Trash Collection Fund. 14. A Financial Analyst (FTE 1.0) is being added to the Recycling & Trash Collection division in the 2019 Budget. This position is funded out of the Recycling & Trash Collection Fund. 15. Three Route Drivers (FTE 3.0) are being added to the Recycling & Trash Collection division in the 2019 Budget. These positions are funded out of the Recycling & Trash Collection Fund. 16. An Equipment Mechanic II (FTE 1.0) is being added to the Fleet Operations division in the 2019 Budget. This position is funded out of the Shop Fund. 154 City of Fayetteville, Arkansas Personnel History by Funding Source (2011-2019) Position Funding Changes in 2018 and 2019 13.6 new positions are being requested in the 2019 Budget. Also, 3.5 positions that impact the 2019 Budget were added during 2018 with the approval of City Council. Fund 2011 2012 2013 2014 2015 2016 2017 2018 2019 General 470.55 470.60 471.50 469.20 467.70 478.90 486.40 489.50 493.10 Street 68.50 68.50 68.50 68.50 69.50 69.50 69.50 69.50 69.50 Parking 6.00 7.00 6.80 8.80 9.80 9.80 11.00 11.00 11.00 Community Development Block Grant 4.55 4.55 3.85 3.85 3.60 5.60 6.60 6.85 6.85 Parks Development 27.40 27.35 27.35 27.35 29.35 30.15 31.40 31.55 31.55 Drug Law Enforcement 4.00 4.00 4.00 4.00 5.00 5.00 5.00 5.00 5.00 Water & Sewer 93.50 93.50 93.50 93.50 93.50 93.50 94.50 94.50 98.50 Recycling & Trash Collection 57.00 57.00 57.00 57.00 57.00 57.00 59.00 59.00 64.00 Airport 6.00 6.00 12.60 12.60 12.60 11.60 11.60 11.60 11.60 Shop 18.50 18.50 18.50 18.50 18.50 18.50 18.50 18.50 19.50 Total 756.00 757.00 763.60 763.30 766.55 779.55 793.50 797.00 810.60 Change from Prior Year (0.53) 1.00 6.60 (0.30) 3.25 13.00 13.95 3.50 13.60 155 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Fund / Program Budgeted Budgeted Budgeted 2017 2018 2019 1010 - GENERAL FUND: 015.0150 - Mayors Administration 2.00 2.00 2.00 021.0210 - City Attorney 3.00 3.00 3.00 031.0310 - City Prosecutor 10.00 10.00 10.00 036.1360 - Internal Audit 1.00 1.00 1.00 040.2010 - Fayetteville District Court - Criminal Cases 5.50 5.50 6.50 040.2020 - Fayetteville District Court - Probation & Fine Collection 0.50 0.50 0.50 040.2030 - Fayetteville District Court - Small Claims & Civil Cases 5.50 5.50 5.50 050.0500 - Economic Development 1.00 1.00 2.00 051.1510 - City Clerk/Treasurer 5.50 5.50 5.50 055.0550 - Communications & Marketing 4.00 4.00 4.00 060.0600 - Media Services 4.50 4.50 4.50 070.0700 - Chief of Staff 1.25 1.25 1.25 110.1100 - Chief Financial Officer 1.25 1.25 1.25 120.1210 - Human Resources 5.00 5.00 6.00 131.1310 - Accounting & Audit 11.50 11.50 11.00 133.1330 - Budget & Information Management 4.00 4.00 4.00 140.1410 - Facilities Management - General Maint 7.50 7.00 7.00 140.1420 - Facilities Management - Janitorial 7.00 8.00 8.00 160.1610 - Purchasing 4.00 4.00 5.00 170.1710 - Information Technology 9.00 10.00 10.00 170.1720 - Information Technology - GIS 5.00 5.00 5.00 200.2900 - Police - Police Support Services 35.50 34.50 33.50 200.2940 - Police - Police Patrol 114.50 115.50 115.50 260.2600 - Central Dispatch 25.00 25.00 25.00 300.3010 - Fire - Fire Prevention 5.00 6.00 6.00 300.3020 - Fire - Fire Operations 115.00 114.00 114.00 300.3030 - Fire - Fire Training 2.00 2.00 2.00 520.5210 - Parks & Recreation - Swimming Pool 4.35 4.25 4.25 520.5220 - Parks & Recreation - Parks Admin/Rec Programs 7.95 9.95 10.45 520.5250 - Parks & Recreation - Lake Maintenance 0.15 0.10 0.10 520.5260 - Parks & Recreation - Parks Maintenance 11.25 9.25 9.25 520.5280 - Parks & Recreation - Yvonne Richardson Comm Ctr 3.00 3.00 3.60 620.6200 - Development Services - Director 4.00 4.00 4.00 621.6220 - Engineering - Operations & Administration 13.00 14.00 14.00 621.6230 - Engineering - Land Acquisition 2.00 2.00 2.00 621.6240 - Engineering - Public Construction 5.00 5.00 5.00 630.6300 - City Planning 7.00 8.00 8.00 631.6310 - Sustainability & Resilience 3.00 3.00 3.00 640.6400 - Building Safety 8.00 8.00 8.00 642.6420 - Community Resources - Code Compliance 6.90 6.65 6.65 671.2710 - Animal Services - Animal Patrol/Emergency Response 5.50 5.50 5.50 671.2720 - Animal Services - Animal Shelter 8.30 8.30 8.30 671.2730 - Animal Services - Veterinarian/Clinic 2.00 2.00 2.00 486.40 489.50 493.10 156 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Fund / Program 2100 - STREET FUND: 9.00 410.4100 - Transportation Services - Operations & Administration 410.41 10 - Transportation Services - Right -of -Way Maintenance 410.4120 - Transportation Services - Street Maintenance 410.4130 - Transportation Services - Drainage Maintenance 410.5315 - Transportation Services - Traffic Engineering & Planning 410.5520 - Transportation Services - Street & Trail Construction 410.5530 - Transportation Services - Sidewalks 2130 - PARKING FUND: 430.9130 - Parking Management - Off -Street Parking 430.9131 - Parking Management - Entertainment District Prkg 430.9132 - Parking Management - Spring St. Munic. Prkg Deck 2180 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND: 642.4930 - Community Resources - Administration & Planning 642.4940 - Community Resources - Housing Services 642.4945 - Community Resources - Redevelopment 2250 - PARKS DEVELOPMENT FUND: 520.9250 - Parks & Recreation - Parks Development 2930 - DRUG LAW ENFORCEMENT FUND: 200.2960 - Police - Drug Enforcement 5400 - WATER & SEWER FUND: 9.00 700.1800 - Utilities Director 6.00 700.4020 - Utilities Director - Utilities Project Management 710.1810 - Utilities Financial Services 720.1820 - Water & Sewer Maint - Meter Reading 720.1830 - Water & Sewer Maint - Meter Maint & Backflow Prev 720.4000 - Water & Sewer Maint - Operations & Administration 720.4310 - Water & Sewer Maint - Water Distribution Maint 720.4330 - Water & Sewer Maint - Water Storage & Pump Maint 720.4410 - Water & Sewer Maint - Sewer Mains Maint 720.5620 - Water & Sewer Maint - Water & Sewer Connections 157 Budgeted Budgeted Budgeted 2017 2018 2019 9.00 9.00 9.00 6.00 6.00 6.00 19.00 19.00 19.00 10.00 10.00 10.00 6.00 6.00 6.00 9.50 9.50 9.50 10.00 10.00 10.00 69.50 69.50 69.50 5.50 5.50 5.50 4.50 4.50 4.50 1.00 1.00 1.00 11.00 11.00 11.00 1.05 1.65 1.65 4.55 4.20 4.20 1.00 1.00 1.00 6.60 6.85 6.85 31.40 31.55 31.55 31.40 31.55 31.55 5.00 5.00 5.00 5.00 5.00 5.00 1.50 1.50 1.50 3.00 3.00 3.00 17.00 17.00 19.00 15.00 15.00 15.00 6.00 6.00 6.00 12.00 12.00 12.00 15.35 15.35 17.35 2.00 2.00 2.00 19.35 19.35 19.35 3.30 3.30 3.30 94.50 94.50 98.50 City of Fayetteville, Arkansas Personnel Summary by Funding Source / Program Fund / Program 5500 - RECYCLING & TRASH COLLECTION FUND: 750.5000 - Recycling & Trash Coll - Operations & Administration 750.5010 - Recycling & Trash Coll - Commercial Collections 750.5020 - Recycling & Trash Coll - Residential Collections 750.5030 - Recycling & Trash Coll - Commercial Drop Box Coll 750.5040 - Recycling & Trash Coll - Transfer Station 750.5060 - Recycling & Trash Coll - Recycling 750.5070 - Recycling & Trash Coll - Composting 5550 - AIRPORT FUND: 760.3940 - Airport Services - Administration 760.3950 - Airport Services - Maintenance 760.3955 - Airport Services - Operations 9700 - SHOP FUND: 770.1910 - Fleet Operations - Vehicle Maintenance Total Positions - Citywide W. Budgeted Budgeted Budgeted 2017 2018 2019 5.00 5.00 6.00 11.50 11.50 11.50 10.00 10.00 10.00 2.50 2.50 2.50 2.50 2.50 2.50 20.50 20.50 24.50 7.00 7.00 7.00 59.00 59.00 64.00 3.00 3.00 3.00 2.60 2.60 2.60 6.00 6.00 6.00 11.60 11.60 11.60 18.50 18.50 19.50 18.50 18.50 19.50 793.50 797.00 810.60 City of Fayetteville, Arkansas Personnel Summary by Activity Full -Time Equivalent Basis General Government & Miscellaneous 45.75 (5.6%) Business-TypE 174.10 (21.5 Full -Time Equivalent Basis by Activity (810.60 FTEs) Finance & Internal Services 57 �.5 17 107,1 Bei vi�e5 Recreation 59.20 (7.3%) 100.00 (12.3%) 159 Fire 122.00 (15.1%) .ommunity 'fanning & ngineering '3.30 (9.0%) Budgeted Budgeted Budgeted Activity 2017 2018 2019 General Government & Miscellaneous 43.75 43.75 45.75 Finance & Internal Services 54.25 55.75 57.25 Police 180.00 180.00 179.00 Fire 122.00 122.00 122.00 Community Planning & Engineering 71.30 73.30 73.30 Transportation Services 99.00 99.00 100.00 Parks & Recreation 58.10 58.10 59.20 Business -Type 165.10 165.10 174.10 Total 793.50 797.00 810.60 General Government & Miscellaneous 45.75 (5.6%) Business-TypE 174.10 (21.5 Full -Time Equivalent Basis by Activity (810.60 FTEs) Finance & Internal Services 57 �.5 17 107,1 Bei vi�e5 Recreation 59.20 (7.3%) 100.00 (12.3%) 159 Fire 122.00 (15.1%) .ommunity 'fanning & ngineering '3.30 (9.0%) City of Fayetteville, Arkansas Personnel History by Activity (2011-2019) Activity 2011 2012 2013 2014 2015 2016 2017 2018 2019 General Government 41.50 41.50 41.50 40.50 40.75 42.75 43.75 43.75 45.75 Finance & Internal Services 52.75 52.75 52.75 53.25 53.25 52.25 54.25 55.75 57.25 Police 171.60 171.60 171.60 170.00 170.00 175.50 180.00 180.00 179.00 Fire 114.00 114.00 114.00 114.00 114.00 122.00 122.00 122.00 122.00 Community Planning/Engineering 70.30 70.30 70.30 69.80 69.80 69.30 71.30 73.30 73.30 Transportation Services 95.00 96.00 96.00 98.00 100.00 99.00 99.00 99.00 100.00 Parks & Recreation 54.35 54.35 54.35 54.65 55.65 56.65 58.10 58.10 59.20 Business -Type 156.50 156.50 163.10 163.10 163.10 162.10 165.10 165.10 174.10 Total 756.00 757.00 763.60 763.30 766.55 779.55 793.50 797.00 810.60 Change from Prior Year (0.53) 1.00 6.60 (0.30) 3.25 13.00 13.95 3.50 13.60 .o] City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted Budgeted 2017 2018 2019 GENERAL GOVERNMENT & MISCELLANEOUS ACTIVITY: Mayor's Administration Division: Mayor Mayor's Office Administrator City Attorney Division: City Attorney Assistant City Attorney Paralegal - City Attorney's Office City Prosecutor Division: City Prosecutor Deputy City Prosecutor Senior Office Manager - Prosecutor's Office City Prosecutor Investigator Senior Legal Assistant Legal Assistant Legal Administrative Clerk Law Clerk City Clerk/Treasurer Division: City Clerk/Treasurer Deputy City Clerk Document Management Manager Deputy City Clerk - Codifier Administrative Assistant - City Clerk Records Clerk 161 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 10.00 10.00 10.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 5.50 5.50 5.50 City of Fayetteville, Arkansas Personnel Detail by Activity & Division 162 Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 Fayetteville District Court Division: District Court Administrator 1.00 1.00 1.00 Lead Court Clerk 1.00 1.00 1.00 Court Services Officer 0.50 0.50 0.50 Deputy Court Clerk II 1.00 1.00 1.00 Deputy Court Clerk 1 8.00 8.00 8.00 Customer Service Representative - Police - - 1.00 11.50 11.50 12.50 Chief of Staff Division: Chief Of Staff 1.00 1.00 1.00 Senior Administrative Assistant I - Mayor's Office 0.25 0.25 0.25 1.25 1.25 1.25 Internal Audit Division: Internal Auditor 1.00 1.00 1.00 1.00 1.00 1.00 Communications & Marketing Division: Communications & Marketing Director 1.00 1.00 1.00 Communications Project Manager 1.00 1.00 1.00 Community Engagement Manager 1.00 1.00 1.00 Senior Administrative Assistant 11 - Mayor's Office 1.00 1.00 1.00 4.00 4.00 4.00 Media Services Division: Director Of Media Services 1.00 1.00 1.00 Broadcast Technician - 1.00 1.00 Video Production Technician 2.50 1.50 1.50 Programming Coordinator - Media Services 1.00 1.00 1.00 4.50 4.50 4.50 Economic Development Division: Director Of Economic Vitality 1.00 1.00 1.00 Business Recruitment Specialist - - 1.00 1.00 - 2.00 Total General Government & Miscellaneous Activity 43.75 43.25 45.75 162 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title Budgeted Budgeted 2017 2018 FINANCE & INTERNAL SERVICES ACTIVITY: Chief Financial Officer Division: Chief Financial Officer Senior Administrative Assistant I - Mayor's Office Accounting & Audit Division: Accounting Director Accounting Manager - Payroll & Pension Internal Services Department Project Mgr Accounting Manager - Investment & Cash Contract Grant Financial Accountant Fixed Assets/Investment Coordinator Accountant - Revenues Accountant - Payroll Accounting Clerk - Payables Accounting Clerk - Receivables Accounting Clerk - Cash Accounting Clerk - Data Entry Facilities Management Division: Facilities & Building Construction Manager Construction & Contract Manager HVAC Technician Crew Leader - Facilities Management Services Crew Leader - Facilities Management Maintenance Maintenance Worker II - Facilities Mgmt. Operations Assistant - Facilities Mgmt. Maintenance Worker I - Facilities Mgmt. Custodian 163 Budgeted 1.00 1.00 1.00 0.25 0.25 0.25 1.25 1.25 1.25 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 11.50 11.50 11.00 1.00 1.00 1.00 0.50 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 8.00 8.00 14.50 15.00 15.00 City of Fayetteville, Arkansas Personnel Detail by Activity & Division 164 Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 Budget & Information Management Division: Budget Director 1.00 1.00 1.00 Senior Financial Analyst - Budget 1.00 1.00 1.00 Financial Analyst - Budget 1.00 1.00 1.00 Budget Analyst 1.00 1.00 1.00 4.00 4.00 4.00 Human Resources Division: Human Resources Director 1.00 1.00 1.00 Assistant Human Resources Director 1.00 1.00 1.00 Human Resources Recruiter - - 1.00 Human Resources Generalist 1.00 1.00 1.00 Benefits Administrator 1.00 1.00 1.00 Human Resources Assistant 1.00 1.00 1.00 5.00 5.00 6.00 Information Technology Division: Information Technologies Director 1.00 1.00 1.00 Assistant IT Director 1.00 1.00 1.00 GIS Manager 1.00 1.00 1.00 Network Engineer 1.00 1.00 1.00 Business Systems Analyst 3.00 3.00 3.00 Network Analyst 1.00 1.00 1.00 Technical Support Specialist 2.00 3.00 3.00 GIS Analyst 1.00 1.00 1.00 GIS Technician 3.00 3.00 3.00 14.00 15.00 15.00 Purchasing Division: Purchasing Manager 1.00 1.00 1.00 Purchasing Agent 1.00 1.00 2.00 Purchasing Technician 1.00 1.00 1.00 Purchasing Clerk 1.00 1.00 1.00 4.00 4.00 5.00 Total Finance & Internal Services Activity 54.25 55.75 57.25 164 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title POLICE ACTIVITY: Police Division: Police Chief Deputy Chief Of Police Police Captain Support Services Manager Police IT Manager Systems Analyst - Police Technical Support Specialist Police Lieutenant Assistant Support Services Manager Police Sergeant Police Corporal Property / Evidence Manager Records Coordinator Crime Scene Technician Senior Administrative Assistant - Police Evidence Technician Police Officer Senior Police Support Specialist Police Support Specialist Administrative Assistant - Police Customer Service Representative - Police Transcriptionist Imaging Clerk - Police Park Patrol Central Dispatch Division: Dispatch Manager Assistant Dispatch Manager Dispatch Shift Supervisor Dispatch Trainer Dispatcher III Dispatcher II Dispatcher I Total Police Activity 165 Budgeted Budgeted Budgeted 2017 2018 2019 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 3.00 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.00 - 1.00 1.00 5.00 5.00 5.00 1.00 1.00 1.00 15.00 15.00 15.00 46.00 46.00 46.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.00 1.00 1.00 2.00 2.00 2.00 58.00 58.00 58.00 3.00 3.00 3.00 6.00 6.00 6.00 2.00 2.00 2.00 2.00 2.00 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.50 0.50 0.50 155.00 155.00 154.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 2.00 5.00 5.00 5.00 1.00 4.00 4.00 13.00 10.00 10.00 25.00 25.00 25.00 180.00 180.00 179.00 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Activity / Division / Title FIRE ACTIVITY: Fire Division: Fire Chief Assistant Fire Chief Battalion Chief Fire Captain Fire Protection Engineer Financial Analyst - Fire Driver / Operator / Firefighter Firefighter Senior Administrative Assistant - Fire Total Fire Activity Budgeted Budgeted Budgeted 2017 2018 2019 1.00 1.00 1.00 2.00 2.00 2.00 6.00 6.00 6.00 38.00 38.00 38.00 1.00 1.00 1.00 1.00 1.00 1.00 30.00 30.00 30.00 42.00 42.00 42.00 1.00 1.00 1.00 i ?? nn 1 ?? nn i?? nn 12L.uu I LL.uu I LL.uu City of Fayetteville, Arkansas Personnel Detail by Activity & Division Engineering Division: City Engineer Budgeted Budgeted Budgeted Activity / Division / Title 1.00 1.00 1.00 Engineering Design Manager 2017 2018 2019 COMMUNITY PLANNING & ENGINEERING ACTIVITY: 4.00 4.00 4.00 Sustainability & Resilience Division: 1.00 1.00 1.00 Sustainability & Parking Director 1.00 1.00 1.00 Planner - Long Range 1.00 1.00 1.00 Sustainability Project Manager 1.00 1.00 1.00 Land Agent 1 3.00 3.00 3.00 Development Services Division: 2.00 2.00 2.00 Development Services Director 1.00 1.00 1.00 Development Services Administrator 1.00 1.00 1.00 Customer Service Representative - Dev. Srvcs. 1.00 1.00 1.00 Business License Clerk 1.00 1.00 1.00 4.00 4.00 4.00 Engineering Division: City Engineer 1.00 1.00 1.00 Development & Construction Manager 1.00 1.00 1.00 Engineering Design Manager 1.00 1.00 1.00 Staff Engineer 4.00 4.00 4.00 Trails Coordinator 1.00 1.00 1.00 Surveyor 1.00 1.00 1.00 Land Agent II 1.00 1.00 1.00 Staff Engineer - Unlicensed - 1.00 1.00 Land Agent 1 1.00 1.00 1.00 CAD Drafter 2.00 2.00 2.00 PW Sidewalk / ADA Administrator 1.00 1.00 1.00 PW Projects Inspector 4.00 4.00 4.00 Land Surveyor Technician/Instrument Operator 1.00 1.00 1.00 Engineering Services Coordinator 1.00 1.00 1.00 20.00 21.00 21.00 City Planning Division: City Planning Director 1.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 Planner 2.00 2.00 2.00 Residential Permit Coordinator 1.00 1.00 1.00 Planning Technician 1.00 2.00 2.00 Development Coordinator 1.00 1.00 1.00 7.00 8.00 8.00 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Animal Services Division: Veterinarian Budgeted Budgeted Budgeted Activity / Division / Title 1.00 1.00 1.00 Animal Services Programs Manager 2017 2018 2019 Community Resources Division: 1.00 1.00 1.00 Community Resources Director 1.00 1.00 1.00 Community Resources Administrator 1.00 1.00 1.00 Code Compliance Administrator 1.00 1.00 1.00 Project Coordinator - Community Resources 1.00 1.00 1.00 Case Manager 3.00 3.00 3.00 Senior Admin Assistant - Community Resources 1.00 1.00 1.00 CDBG Programs Technician 1.00 1.00 1.00 Code Compliance Officer 4.00 4.00 4.00 CDBG Programs Assistant 0.50 0.50 0.50 13.50 13.50 13.50 Building Safety Division: Building Safety Director 1.00 1.00 1.00 Plans Examiner - Building Official 1.00 1.00 1.00 Inspector - Commercial & Residential 3.00 5.00 5.00 Inspector - Residential 2.00 - - Commercial Permits Coordinator 1.00 1.00 1.00 8.00 8.00 8.00 Animal Services Division: Veterinarian 1.00 1.00 1.00 Animal Services Superintendent 1.00 1.00 1.00 Animal Services Programs Manager 1.00 1.00 1.00 Animal Services Programs Administrator 1.00 1.00 1.00 Animal Services Technician 2.00 2.00 2.00 Animal Services Officer 3.00 3.00 3.00 Shelter Attendant 6.80 6.80 6.80 15.80 15.80 15.80 Total Community Planning & Engineering Activity 71.30 73.30 73.30 City of Fayetteville, Arkansas Personnel Detail by Activity & Division I= Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 TRANSPORTATION SERVICES ACTIVITY: Transportation Services Division: Transportation Services Director 1.00 1.00 1.00 Management Accounting Coordinator 1.00 1.00 1.00 Assistant Transportation Manager 2.00 2.00 2.00 Traffic Control Supervisor 1.00 1.00 1.00 Financial Analyst - Transportation Services 1.00 1.00 1.00 Senior Field Operations Supervisor - Concrete 1.00 1.00 1.00 Field Operations Supervisor - Transportation 2.00 2.00 2.00 Traffic Signal Technician 3.00 3.00 3.00 Crew Leader II - Overlay Transportation 1.00 1.00 1.00 Crew Leader - Transportation 1.00 3.00 3.00 Transportation Facility Maintenance Worker 1.00 1.00 1.00 Construction Lead Maintenance Worker 8.00 5.00 5.00 Traffic Technician 2.00 2.00 2.00 Construction Maintenance Worker IV 3.00 2.00 2.00 Operations Assistant - Transportation 3.00 3.00 3.00 Maintenance Worker IV - Asphalt 5.00 6.00 6.00 Maintenance Worker IV - Concrete - 1.00 1.00 Maintenance Worker IV - Drainage 4.00 4.00 4.00 Maintenance Worker IV - Right Of Way 2.00 2.00 2.00 Maintenance Worker IV - Trails 2.00 2.00 2.00 Maintenance Worker III - Transportation 20.00 20.00 20.00 Maintenance Worker I - Transportation 5.50 5.50 5.50 69.50 69.50 69.50 Fleet Operations Division: Fleet Operations Superintendent 1.00 1.00 1.00 Fleet Operations Supervisor 1.00 1.00 1.00 Fleet Services Support Manager 1.00 1.00 1.00 Lead Equipment Mechanic 2.00 2.00 2.00 Fleet Warranty & Materials Coordinator 1.00 1.00 1.00 Automotive Parts Specialist 1.00 1.00 1.00 Equipment Mechanic III 2.00 2.00 2.00 Equipment Mechanic II 4.00 4.00 5.00 Equipment Mechanic I 3.00 3.00 3.00 Automotive Parts Counter Representative 1.00 1.00 1.00 Operations Assistant - Fleet 1.00 1.00 1.00 Equipment Maintenance Worker 0.50 0.50 0.50 1 s 5n 18 5n 19 50 I= City of Fayetteville, Arkansas Personnel Detail by Activity & Division 170 Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 Parking Management Division: Parking Manager 1.00 1.00 1.00 Field Operations Supervisor - Parking 1.00 1.00 1.00 Parking Enforcement Officer 4.00 4.00 4.00 Account Clerk II - Parking 1.00 1.00 1.00 Account Clerk I - Parking 1.00 1.00 1.00 Parking Attendant 3.00 3.00 3.00 1 1 .00 11.00 11.00 Total Transportation Services Activity 99.00 99.00 100.00 170 City of Fayetteville, Arkansas Personnel Detail by Activity & Division 171 Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 PARKS & RECREATION ACTIVITY: Parks & Recreation Division: Parks & Recreation Director 1.00 1.00 1.00 Parks Maintenance Superintendent 1.00 1.00 1.00 Park Planning Superintendent 1.00 1.00 1.00 Recreation Superintendent 1.00 1.00 1.00 Assistant Recreation Superintendent 1.00 1.00 1.00 Park Planner II 1.00 1.00 1.00 YRCC Director 1.00 1.00 1.00 Parks Maintenance Supervisor 1.00 1.00 1.00 Recreation Programs Manager 1.00 3.00 3.00 Recreation Programs Manager - Softball 1.00 - - Recreation Programs Manager - Youth Softball 1.00 - - Horticulturist 1.75 2.00 2.00 Planner 1.00 - - Urban Forester 2.00 2.00 2.00 Volunteer & Community Programs Coordinator 1.00 1.00 1.00 Financial Coordinator - Parks & Recreation 1.00 1.00 1.00 Crew Leader - Athletic Fields 1.00 1.00 1.00 Park Facilities Maintenance Worker 2.00 2.00 2.00 Crew Leader - Forestry & Trails 1.00 1.00 1.00 Crew Leader - Grounds Maintenance 1.00 1.00 1.00 Crew Leader - Turf 1.00 1.00 1.00 YRCC Program Coordinator 1.00 1.00 1.00 Operations Assistant - Parks & Recreation 1.00 1.00 1.00 Horticultural Assistant II 4.00 3.75 3.75 Maintenance Worker IV - Parks & Recreation 5.00 5.00 5.00 YRCC Recreation Program Assistant II 0.60 0.60 0.60 Maintenance Worker III - Parks & Recreation 6.00 6.00 6.00 Maintenance Worker II - Parks & Recreation 7.00 8.00 8.00 Maintenance Worker I - Parks & Recreation 2.75 2.75 2.75 Maintenance Worker I - Urban Forestry 0.50 0.50 0.50 Pool Manager 0.35 0.35 0.35 Assistant Pool Manager 0.40 0.40 0.40 YRCC Recreation Assistant 0.40 0.40 1.00 Camp Counselor 1.20 1.20 1.20 Recreation Program Assistant 0.95 0.95 1.45 Lifeguard 2.87 2.87 2.87 Pool Cashier 0.33 0.33 0.33 58.10 58.10 59.20 Total Parks & Recreation Activity 58.10 58.10 59.20 171 City of Fayetteville, Arkansas Personnel Detail by Activity & Division Utilities Director Division: Utilities Director Budgeted Budgeted Budgeted Activity / Division / Title 1.00 1.00 1.00 Construction & Contract Manager 2017 2018 2019 Project Coordinator Utilities 1.00 1.00 BUSINESS -TYPE ACTIVITY: Senior Administrative Assistant I - Mayor's Office 0.50 0.50 Utilities Financial Services Division: 4.50 4.50 Billing & Collections Manager 1.00 1.00 1.00 Senior Financial Analyst - Utilities 1.00 1.00 1.00 Billing & Collections Coordinator 1.00 1.00 1.00 Senior Customer Service Rep - Utilities 1.00 1.00 1.00 Senior Customer Service Rep - Billing 1.00 1.00 1.00 Senior Customer Service Rep - Cashier 1.00 1.00 1.00 Utility Billing Coordinator 1.00 1.00 1.00 Customer Service Coordinator - 1.00 1.00 Customer Service Representative II 1.00 1.00 1.00 Customer Service Representative 1 9.00 8.00 10.00 1.00 17 on » on i 9 no Utilities Director Division: Utilities Director 1.00 1.00 1.00 Utilities Technical & Design Team Leader 1.00 1.00 1.00 Construction & Contract Manager 1.00 1.00 1.00 Project Coordinator Utilities 1.00 1.00 1.00 Senior Administrative Assistant I - Mayor's Office 0.50 0.50 0.50 4.50 4.50 4.50 Water & Sewer Maintenance Division: Water & Sewer Operations Manager 1.00 1.00 1.00 Assistant Water & Sewer Operations Manager 1.00 1.00 1.00 Meter Services Supervisor 1.00 1.00 1.00 Water & Sewer Field Maintenance Supervisor 2.00 2.00 2.00 Technical Services Supervisor 1.00 1.00 1.00 Backflow Services Supervisor 1.00 1.00 1.00 Pump & Tank Technician 3.00 3.00 3.00 Field Service Representative 3.00 3.00 5.00 Office Manager - Water & Sewer 1.00 1.00 1.00 Lead Warehouse Attendant 1.00 1.00 1.00 GIS Technician - Water & Sewer 1.00 1.00 1.00 Meter Operations Assistant 1.00 1.00 1.00 Crew Leader - Water License 13.00 12.00 12.00 Water & Sewer Facility Maintenance Worker 1.00 1.00 1.00 Backflow Prevention Technician 1.00 1.00 1.00 Maintenance Worker IV - Water & Sewer Licensed 3.00 1.00 1.00 Meter Maintenance Technician 3.00 3.00 3.00 Water Field Service Representative 3.00 3.00 3.00 172 City of Fayetteville, Arkansas Personnel Detail by Activity & Division 173 Budgeted Budgeted Budgeted Activity / Division / Title 2017 2018 2019 Water & Sewer Operations Clerk 2.00 2.00 2.00 Warehouse Attendant Water & Sewer 2.00 2.00 2.00 Meter Reader 8.00 8.00 8.00 Meter Reader Relief - Overflow 1.00 1.00 1.00 Maintenance Worker IV - Water & Sewer No License 4.00 1.00 1.00 Maintenance Worker III - Water & Sewer 15.00 21.00 21.00 73.00 73.00 75.00 Recycling & Trash Collection Division: Recycling & Trash Collection Director 1.00 1.00 1.00 Recycling & Trash Collection Operations Supervisor 1.00 1.00 1.00 Financial Analyst - Recycling & Trash Collection - - 1.00 Waste Reduction Coordinator 1.00 1.00 1.00 Environmental Educator - - 1.00 Solid Waste Commercial Representative 1.00 1.00 1.00 Office Manager - Solid Waste 1.00 1.00 1.00 Crew Leader II 1.00 1.00 1.00 Crew Leader - Recycling & Trash 2.00 2.00 2.00 Relief Driver 4.00 4.00 4.00 Recycling Attendant 2.00 2.00 2.00 Route Driver 40.00 40.00 43.00 Solid Waste Facility Maintenance Worker 1.00 1.00 1.00 Maintenance Worker III - Recycling & Trash Coll. 1.00 1.00 1.00 Administrative Coordinator - Recycling & Trash Coll. 2.00 2.00 2.00 Scale House Attendant 1.00 1.00 1.00 59.00 59.00 64.00 Airport Services Division: Airport Services Manager 1.00 1.00 1.00 Financial Coordinator - Airport 1.00 1.00 1.00 Flight Line Operations Supervisor 1.00 1.00 1.00 Lead Maintenance Worker - Airport 1.00 1.00 1.00 Flight Line Operations Technician 4.00 4.00 4.00 Airport Maintenance Worker III 1.00 1.00 1.00 Administrative Assistant - Airport 1.00 1.00 1.00 Customer Service Representative - Airport 1.00 1.00 1.00 Maintenance Worker I - Airport 0.60 0.60 0.60 11.60 11.60 11.60 Total Business -Type Activity 165.10 165.10 174.10 Total Positions - Citywide 793.50 796.50 810.60 173 Paae Left Blank Intentional 174 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP). The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is reviewed and updated biennially to reflect the changing needs of the community and changes in available funding for financing capital projects. The CIP should be considered a financial planning tool that lists the City's capital improvement projects and schedules the projects for funding and implementation. The CIP should also be considered one of the primary policy making instruments utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the forthcoming five year period and then incorporate the projects for the following two years into the next two budget processes. The subsequent pages provide a summary of the 2019 Capital Improvements Program listed by improvement area, followed by a listing of the capital projects which the City plans for 2019. 2019 Capital Improvements (By Funding Source) Compared to Approved CIP 2300 - Impact Fee Fund: Fire Impact Improvements 2019 Projects 2019 Adopted Project Description 2018-2022 CIP Budget 2100 - Street Fund: 300,000 300,000 Transportation & Fleet Building Improvements $ 25,000 $ 25,000 Sidewalk Improvements 380,000 0 405,000 25,000 2130 - Parking Fund: Meadow Street Parking Deck Improvements 20,000 20,000 Meter/Pay Station Upgrade & Replacements 15,000 15,000 Parking Enforcement Upgrades 15,000 15,000 Parking Infrastructure Improvements 15,000 15,000 Parking Lot Improvements & Overlays 25,000 25,000 Parking Technology Equipment Replacements 1,000 1,000 Spring Street Parking Deck Improvements 10,000 10,000 101,000 101,000 2250 - Parks Development Fund: Community Park Improvements 1,281,000 1,281,000 1,281,000 1,281,000 2300 - Impact Fee Fund: Fire Impact Improvements 92,000 92,000 Police Impact Improvements 133,000 133,000 Wastewater Impact Improvements 300,000 300,000 Water Impact Improvements 400,000 400,000 925,000 925,000 175 2019 Capital Improvements (By Funding Source) Compared to Approved CIP 176 2019 Projects 2019 Adopted Project Description 2018-2022 C I P Budget 4470 - Sales Tax Capital Improvements Fund: 7 -Hills Walker Family Residential Facility 57,000 57,000 Animal Services Improvements 51,000 51,000 Audit Expense 8,000 9,000 Building Efficiency Improvements 40,000 40,000 Building Improvements 390,000 390,000 City Hall A-V Maintenance 10,000 10,000 Citywide Radio System Replacement 100,000 100,000 Cost Share / ROW / Intersection / Street Calming 100,000 100,000 Cyber Security 10,000 10,000 Digital Signage Implementation 12,000 12,000 Document Management 22,000 22,000 Drainage Maintenance 50,000 50,000 Employee Gym Equipment 10,000 10,000 ERP Upgrade/Replacement "Hansen Version 8 Upgrade" 75,000 75,000 Fayetteville-AR.gov Technical Improvements 22,000 22,000 Fire Apparatus Replacements 1,000,000 1,000,000 Fire Facility Maintenance 75,000 75,000 Fire Information Technology Updates 60,000 60,000 Firefighter Safety Equipment 17,000 17,000 Forestry & Habitat Improvements 26,000 26,000 Geographic Information System (GIS) 50,000 50,000 GPS Survey Equipment 36,000 36,000 In -House Pavement Improvements 2,200,000 2,200,000 IT Technology Equipment Replacements 85,000 85,000 Lake Improvements 100,000 100,000 Library Materials Purchases 413,000 413,000 Library Technology Equipment Replacements 34,000 34,000 Lights of the Ozarks 23,000 23,000 Local Area Network (LAN) Upgrade 200,000 200,000 Other Drainage Improvements 200,000 200,000 Park Paving Improvements 58,000 58,000 Parking Lot Improvements (City Employee) 10,000 10,000 Parks & Recreation Master Plan 150,000 150,000 Parks & Recreation Safety and ADA 15,000 15,000 Police Ballistic Protection 18,000 18,000 Police Building Improvements 25,000 25,000 Police Equipment Replacement 10,000 10,000 Police K9 Replacement 12,000 12,000 176 2019 Capital Improvements (By Funding Source) Compared to Approved CIP 177 2019 Projects 2019 Adopted Project Description 2018-2022 C I P Budget Police Mobile Computer Terminal Replacement 225,000 225,000 Police Mobile Video Recorder Replacement 38,000 38,000 Police Specialized Equipment 232,000 232,000 Police Take Home Vehicles 65,000 65,000 Police Technology Improvements 95,000 95,000 Police Unmarked Vehicles 110,000 110,000 Police Weapons Replacement 40,000 40,000 Regional Park Fiber and Network 15,000 15,000 Sidewalk Improvements 500,000 880,000 Stormwater Quality Management 160,000 160,000 Telecommunication Systems Upgrades 20,000 20,000 Television Center Equipment 85,000 85,000 Traffic Signal Improvements 150,000 150,000 Trail Development 1,500,000 1,500,000 Woolsey Homestead Historic Restoration Project 150,000 150,000 9,159,000 9,540,000 177 2019 Capital Improvements (By Funding Source) Compared to Approved CIP 5500 - Recvclina & Trash Collection Fund: Cart Washer 2019 Projects 2019 Adopted Project Description 2018-2022 C I P Budget 5400 - Water & Sewer Fund: 96,000 96,000 Backflow Prevention Assemblies 10,000 10,000 Building Improvements - WWTP 30,000 30,000 Lake Sequoyah Sediment Removal 500,000 500,000 Phosphorus Standards Management 50,000 50,000 Plant Pumps & Equipment - WWTP 355,000 355,000 Sanitary Sewer Rehabilitation 1,500,000 1,500,000 Upgrade/Replace Lift Stations - WWTP 100,000 100,000 Utilities Financial Services Improvements 10,000 10,000 Utilities Technology Improvements 30,000 30,000 Wafer & Sewer Building & Office Improvements 50,000 50,000 Wafer & Sewer Equipment Expansions 50,000 50,000 Wafer & Sewer Impact Fee Cost Sharing 150,000 150,000 Wafer & Sewer Rate/Operations Study 20,000 20,000 Wafer & Sewer Relocations - Bond Projects 500,000 500,000 Wafer & Sewer Technology Equipment Replacements 20,000 20,000 Wafer Meters 325,000 325,000 Wafer Storage & Pump Station Maintenance 115,000 115,000 Wafer System Rehabilitation & Replacement 2,065,000 4,065,000 West Wafer Transmission Line 50,000 50,000 5,930,000 7,930,000 5500 - Recvclina & Trash Collection Fund: Cart Washer 25,000 25,000 Master Plan Expansion 207,000 207,000 RTC Route Optimization & RFID System 96,000 96,000 RTC Technology Equipment Replacements 1,000 1,000 Scale House Improvements 42,000 42,000 Transfer Station Improvements 27,000 27,000 Truck Electrical Outlets & Block Heaters 12,000 12,000 410,000 410,000 5550 - Airport Fund: Airport Equipment Replacement 18,000 18,000 Terminal Improvements 40,000 40,000 58,000 58,000 I :. 2019 Capital Improvements (By Funding Source) Compared to Approved CIP 179 2019 Projects 2019 Adopted Project Description 2018-2022 C I P Budget 9700 - Shop Fund: Fleet - Backhoes/Loaders 117,000 117,000 Fleet - Car Wash 310,000 310,000 Fleet - Light / Medium Utility Vehicles 564,000 564,000 Fleet - Heavy Utility Vehicles 420,000 420,000 Fleet - Other Vehicles / Equipment 321,000 321,000 Fleet - Police / Passenger Vehicles 455,000 455,000 Fleet - Recycling / Trash Vehicles / Equipment 1,352,000 1,352,000 Fleet - Tractors / Mowers 433,000 433,000 Transportation & Fleet Building Improvements 31,000 31,000 4,003,000 4,003,000 $ 22,272,000 $ 24,273,000 179 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION Intrnciurtinn The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure and capital needs of the City for the next five years. The CIP will be reviewed and updated on a biennial basis to reflect the changing needs of the community and changes in available monies for financing capital projects. The City's philosophy concerning the use of the CIP is that it should be considered as a financial planning tool that lists the City's capital improvement projects, places the projects in a priority order, and schedules the projects for funding and implementation. The CIP should be considered as a major policy tool for the Mayor and City Council. Capital Improvement Policy The CIP is approached as a valuable tool to be used in the development of responsible and progressive financial planning. The program is developed in accordance with the financial policies of the City. The policies and the CIP form the basis for making various annual capital budget decisions and support the City's continued commitment to sound, long-range financial planning and direction. The City's official Capital Improvements Policy is as follows: • The City will prepare a biennial update of a five-year CIP, which will provide for the orderly maintenance, replacement, and expansion of capital assets. The CIP will identify long-range capital projects and capital improvements of all types, which will be coordinated with the annual operating budget to maintain full utilization of available sources. When preparing the CIP, the City will seek to identify all viable capital projects and capital improvements required during the subsequent five-year period. These projects and improvements will be prioritized by year and by funding source. Every attempt will be made to match projects and improvements with available funding sources. Future operating costs associated with a project or an improvement will also be given consideration in the establishment of priorities. • The City will seek Federal, State, and other funding to assist in financing capital projects and capital improvements. • The City will incorporate the reasonable findings and recommendations of the City's Boards, Commissions, Committees, and Citizens' task forces as they relate to capital projects and improvements. • The City will seek input on the establishment of projects and project priorities from the public through hearings at committee and ward meetings. [W What Projects are in the CIP Projects and their cumulative component areas totaling $10,000 or more should be included in the CIP. Projects costing less than $5,000 are not considered capital and are funded through program operating budgets. Projects in the CIP can include: • obligations for labor and materials and contractors involved in completing a project • acquisition of land or structures • engineering or architectural services, professional studies, or other administrative costs • expenses for City vehicles and equipment • renovating or expanding City facilities, grounds, or equipment Financing The City finances capital improvements on, essentially, a pay-as-you-go basis utilizing revenue from the 1 % City sales tax originally adopted in 1993, the I% Parks Development (Hotel, Motel, Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water & Sewer, and Recycling & Trash Collection funds. The 1 % City Sales Tax revenue is divided between General Fund operations and capital. The current split, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is considered and utilized only when the City faces a project that is of such importance and sufficient financial magnitude as to warrant a bond issue. The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning document that places projects in the annual budget whereby funds are appropriated for them by the City Council. Prior to actual initiation of project work, required contracts are presented to the Mayor or City Council, as appropriate, for final approval of expending funds. In., ect Cost Determination All projects are costed using a "Basis of Cost Estimate" table that provides the estimated basis used for the requested funds. If two or more basis of cost estimates are used to calculate a funding request, the estimate that represents the majority of the estimated funds is used. Basis of Cost Estimate Table for CIP 2018-2022 Cost of Comparable Facility or Equipment Rule of Thumb Indicator, Unit Costs Cost Estimated by Engineer, Architect, or Vendor Preliminary Estimate Ball Park "Guesstimate" Priority Selection of Projects The CIP will rely on priorities defined by the Mayor, City Council, and City staff. As always, criteria such as government -imposed mandates, usefulness to the community, and impact on operational expenses will be reviewed in establishing priorities. A priority is assigned to each project by year and by funding source. Projects for which no funding is anticipated to be available will be placed on an "Unfunded Projects List," which will identify the cost of the project. This list identifies the project as being viable, but one for which no funding is presently available. Unfunded projects may be funded if actual revenue is above projected revenue, if costs on funded projects are below budget, or if another funding source is identified. The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City Council Water & Sewer Committee, and City Council Equipment Committee meetings all provide committee and public input and guidance regarding parks, streets, bridge and drainage improvements, water and sewer improvements, and equipment purchases planned for the next five years. I:VA Project Category Airport Improvements Animal Services Improvements Bridge & Drainage Improvements Facility Improvements Fire Improvements Information Technology Improvements Library Improvements Media Services Improvements Miscellaneous Capital Improvements Other Capital Improvements Parking Improvements Parks & Recreation Improvements Police Improvements Recycling & Trash Collection Improvements Street Improvements Trail Improvements Transportation Improvements Vehicles & Equipment Wastewater Treatment Improvements Water & Sewer Improvements Water & Sewer Services Improvements City of Fayetteville, Arkansas 2019 Capital Projects Summary by Project Category Sales Tax Capital Special Improvement Revenue Fund Funds 0 $ 51,000 410,000 487,000 1,152,000 499,000 447,000 107,000 150,000 45,000 0 372,000 980,000 0 100,000 1,500,000 3,240,000 0 0 0 0 0 $ 0 0 0 92,000 0 0 0 0 0 101,000 1,281,000 133,000 0 0 0 25,000 0 0 700,000 0 Enterprise Funds 58,000 $ 0 0 0 0 0 0 0 0 0 0 0 0 410,000 0 0 0 0 1,035,000 6,430,000 465,000 Shop Fund 0 $ 0 0 31,000 0 0 0 0 0 0 0 0 0 0 0 0 0 3,972,000 0 0 0 Total 58,000 51,000 410,000 518,000 1,244,000 499,000 447,000 107,000 150,000 45,000 101,000 1,653,000 1,1 13,000 410,000 100,000 1,500,000 3,265,000 3,972,000 1,035,000 7,130,000 465,000 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Funding Source / Category / Division 2100 - STREET: Street Improvements Street (410) Sidewalk Improvements Facility Improvements Street (410) Transportation & Fleet Building Improvements Street - Total 2130 - PARKING: Parking Improvements Parking Management (430) Meadow Street Parkinq Deck Improvements Parking Lot Improvements & Overlays Parking Infrastructure Improvements Parking Technology Equipment Replacements Parking Enforcement Upgrades Meter/Pay Station Upgrade & Replacements Spring Street Parking Deck Improvements Parking - Total 2250 - PARKS DEVELOPMENT: Parks & Recreation Improvements Parks & Recreation (520) Community Park Improvements Parks Development - Total 2300 - IMPACT FEE: Fire Improvements Fire Department (300) Fire Impact Fee Improvements Police Improvements Police (200) Police Impact Fee Improvements Water & Sewer Improvements Utilities Director (700) Water Impact Fee Improvements Wastewater Impact Fee Improvements Impact Fee - Total 4470 - SALES TAX CAPITAL IMPROVEMENTS: Animal Services Improvements Animal Services (671) Animal Services Improvements Bridae & Drainaae Improvements Engineering (621) Other Drainage Improvements Stormwater Quality Manaqement Drainage Maintenance Projected Projected Projected Projected Projected Total 2018 2019 2020 2021 2022 2018-2022 $ 380,000 $ 380,000 $ 380,000 $ 380,000 $ 380,000 $ 1,900,000 380,000 380,000 380,000 380,000 380,000 1,900,000 30,000 25,000 25,000 60,000 0 140,000 30,000 25,000 25,000 60,000 0 140,000 410,000 405,000 405,000 440,000 380,000 2,040,000 162,000 20,000 20,000 20,000 20,000 242,000 25,000 25,000 25,000 25,000 25,000 125,000 10,000 15,000 20,000 20,000 20,000 85,000 10,000 1,000 10,000 9,000 3,000 33,000 5,000 15,000 20,000 20,000 20,000 80,000 0 15,000 30,000 45,000 45,000 135,000 0 10,000 25,000 25,000 25,000 85,000 212,000 101,000 150,000 164,000 158,000 785,000 212,000 101,000 150,000 164,000 158,000 785,000 789,000 1,281,000 912,000 1,000,000 1,000,000 4,982,000 789,000 1,281,000 912,000 1,000,000 1,000,000 4,982,000 789,000 1,281,000 912,000 1,000,000 1,000,000 4,982,000 89,000 92,000 95,000 98,000 101,000 475,000 89,000 92,000 95,000 98,000 101,000 475,000 115,000 133,000 137,000 142,000 155,000 682,000 115,000 133,000 137,000 142,000 155,000 682,000 400,000 400,000 400,000 400,000 400,000 2,000,000 300,000 300,000 300,000 300,000 300,000 1,500,000 700,000 700,000 700,000 700,000 700,000 3,500,000 904,000 925,000 932,000 940,000 956,000 4,657,000 33,000 51,000 18,000 48,000 0 150,000 33,000 51,000 18,000 48,000 0 150,000 400,000 200,000 200,000 200,000 200,000 1,200,000 160,000 160,000 160,000 160,000 160,000 800,000 50,000 50,000 100,000 100,000 100,000 400,000 610,000 410,000 460,000 460,000 460,000 2,400,000 Funding Source / Category / Division Facilities Management Improvements Facilities Management Improvements (140) Building Improvements 7 -Hills Walker Family Residential Facility Sustainability & Resilience (631) Building Efficiency Improvements Fire Improvements Fire Department (300) Fire Apparatus Replacements Fire Facility Maintenance Fire Information Technology Updates Firefiqhter Safety Equipment Fire Mobile Radios Information Technology Improvements Information Technology (170) Technology Equipment Replacements Local Area Network (LAN) Upgrades Telecommunication Systems Upgrades Storage Area Network (SAN) Cyber Security Fayetteville-AR.gov Technical Improvements Document Management Geographic Information System (GIS) Regional Park Fiber and Network *Hansen Version 8 Upgrade CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Total 2018-2022 194,000 Projected Projected Projected Projected 2018 2019 2020 2021 290,000 390,000 260,000 134,000 57,000 57,000 52,000 51,000 Projected 2022 Total 2018-2022 194,000 1,268,000 40,000 257,000 40,000 40,000 40,000 40,000 40,000 200,000 387,000 487,000 352,000 225,000 274,000 1,725,000 865,000 1,000,000 1,500,000 1,300,000 1,100,000 5,765,000 75,000 75,000 140,000 190,000 120,000 600,000 40,000 60,000 50,000 50,000 60,000 260,000 0 17,000 20,000 40,000 40,000 117,000 0 0 0 0 500,000 500,000 980,000 1,152,000 1,710,000 1,580,000 1,820,000 7,242,000 130,000 85,000 100,000 155,000 165,000 635,000 125,000 200,000 109,000 115,000 136,000 685,000 20,000 20,000 60,000 20,000 20,000 140,000 40,000 0 0 200,000 0 240,000 25,000 10,000 10,000 10,000 10,000 65,000 20,000 22,000 23,000 24,000 25,000 114,000 20,000 22,000 22,000 23,000 23,000 110,000 50,000 50,000 50,000 50,000 50,000 250,000 30,000 15,000 0 0 0 45,000 500,000 75,000 0 0 0 575,000 960,000 499,000 374,000 597,000 429,000 2,859,000 * This project may require funding from the General Fund. Library Improvements Library (080) Library Materials Purchases 431,000 413,000 542,000 561,000 581,000 2,528,000 Library Technology Equipment Replacements 75,000 34,000 205,000 185,000 101,000 600,000 506,000 447,000 747,000 746,000 682,000 3,128,000 Media Services Improvements Media Services Improvements (060) City Hall Room 1 1 1 Audio -Visual Upgrade Television Center Equipment Digital Siqnaqe Implementation City Hall A-V Maintenance Miscellaneous Capital Improvements Facilities Management (140) Woolsey Homestead Historic Restoration Other Capital Improvements Accounting & Audit Improvements (130) Audit Expense Accounting Office Equipment Engineering (621) GPS Survey Equipment Parks & Recreation Improvements Parks & Recreation (520) Parks & Recreation Software Park Pavinq Improvements Lake Fayetteville Watershed Grant Match Parks & Rec Maintenance Work Order System Lake Improvements Forestry & Habitat Improvements Parks & Recreation Safety & ADA Lights of the Ozarks Parks & Recreation Master Plan 97,000 0 0 0 0 97,000 50,000 85,000 25,000 50,000 50,000 260,000 12,000 12,000 12,000 12,000 12,000 60,000 10,000 10,000 10,000 10,000 10,000 50,000 169,000 107,000 47,000 72,000 72,000 467,000 90,000 150,000 163,000 141,000 200,000 744,000 90,000 150,000 163,000 141,000 200,000 744,000 8,000 8,000 8,000 8,000 8,000 40,000 0 0 6,000 0 0 6,000 0 36,000 0 0 0 36,000 8,000 44,000 14,000 8,000 8,000 82,000 35,000 0 0 0 0 35,000 58,000 58,000 58,000 58,000 58,000 290,000 10,000 0 0 0 0 10,000 30,000 0 0 0 0 30,000 0 100,000 0 0 0 100,000 32,000 26,000 26,000 25,000 25,000 134,000 15,000 15,000 15,000 15,000 15,000 75,000 23,000 23,000 23,000 23,000 23,000 115,000 50,000 150,000 0 0 0 200,000 253,000 372,000 122,000 121,000 121,000 989,000 am CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Funding Source / Category / Division Police Improvements Police (200) Police Ballistic Protection Police Weapons Replacement Police Specialized Equipment Police Building Improvements Police Technology Improvements Police Unmarked Vehicles Police Take Home Vehicles Police Virtual Server & Storage Area Network Employee Gym Equipment Citywide Radio System Replacement Police Mobile Computer Terminal Repl. Police Mobile Video Recorder Repl. Police K9 Replacement Police Equipment Replacement Police Interagency Communications Police Radio Replacement Central Dispatch Center Improvements Police Network Core & Distribution Switches Police eTicket Equipment Replacement Street Improvements Engineering (621) Cost Share/ROW/Intersection/Street Calming Trail Improvements Transportation Services (410) Trail Development Transportation Improvements Parking Management (430) Parking Lot Improvements (City Employee) Transportation Services (410) In -House Pavement Improvements Sidewalk Improvements Traffic Signal Improvements Wireless Traffic Signal Control Sales Tax Capital Improvements - Total 5400 - WATER & SEWER: Wastewater Treatment Improvements Utilities Director (700) Phosphorus Standards Management Wastewater Treatment Plant 730) Plant Pumps & Equipment - W.W.T.P. W.W.T.P. Building Improvements Upgrade & Replace Lift Stations - W.W.T.P. Lake Sequoyah Sediment Removal Filter Cell Replacement - W.W.T.P. Water & Sewer Improvements Water & Sewer Maintenance (720) Water System Rehabilitation & Replacement Sanitary Sewer Rehabilitation Water & Sewer Relocations - Bond Projects Water Storage & Pump Station Maintenance Water & Sewer Equipment Expansions Water/Sewer Impact Fee Cost Sharing Projects West Water Transmission Line Projected Projected Projected Projected Projected Total 2018 2019 2020 2021 2022 2018-2022 41,000 18,000 89,000 42,000 9,000 199,000 65,000 40,000 36,000 30,000 20,000 191,000 95,000 232,000 65,000 170,000 25,000 587,000 75,000 25,000 75,000 199,000 140,000 514,000 58,000 95,000 83,000 78,000 43,000 357,000 40,000 110,000 80,000 100,000 80,000 410,000 62,000 65,000 68,000 142,000 148,000 485,000 20,000 0 20,000 0 0 40,000 10,000 10,000 10,000 10,000 10,000 50,000 200,000 100,000 100,000 100,000 100,000 600,000 0 225,000 0 0 0 225,000 0 38,000 0 0 0 38,000 0 12,000 0 12,000 0 24,000 0 10,000 0 0 10,000 20,000 0 0 70,000 0 0 70,000 0 0 44,000 44,000 44,000 132,000 0 0 35,000 0 0 35,000 0 0 34,000 0 38,000 72,000 0 0 0 0 60,000 60,000 666,000 980,000 809,000 927,000 727,000 4,109,000 100,000 100,000 100,000 100,000 100,000 500,000 100,000 100,000 100,000 100,000 100,000 500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 10,000 10,000 10,000 10,000 10,000 50,000 2,216,000 2,200,000 2,200,000 2,200,000 2,200,000 11,016,000 600,000 500,000 500,000 500,000 500,000 2,600,000 110,000 150,000 150,000 150,000 150,000 710,000 40,000 0 0 0 0 40,000 2,976,000 2,860,000 2,860,000 2,860,000 2,860,000 14,416,000 9,238,000 9,159,000 9,276,000 9,385,000 9,253,000 46,311,000 50,000 50,000 50,000 50,000 50,000 250,000 405,000 355,000 500,000 500,000 500,000 2,260,000 30,000 30,000 150,000 150,000 150,000 510,000 50,000 100,000 150,000 150,000 150,000 600,000 500,000 500,000 500,000 500,000 500,000 2,500,000 1,000,000 0 0 0 0 1,000,000 2,035,000 1,035,000 1,350,000 1,350,000 1,350,000 7,120,000 1,885,000 2,065,000 2,000,000 2,000,000 2,000,000 9,950,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 7,500,000 500,000 500,000 500,000 500,000 500,000 2,500,000 100,000 115,000 90,000 50,000 50,000 405,000 400,000 50,000 50,000 50,000 50,000 600,000 150,000 150,000 150,000 150,000 150,000 750,000 50,000 50,000 50,000 50,000 50,000 250,000 4,585,000 4,430,000 4,340,000 4,300,000 4,300,000 21,955,000 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2018-2022) Project Summary Funding Source / Category / Division Projected Projected Projected Projected Projected Total 2018 2019 2020 2021 2022 2018-2022 Water & Sewer Services Improvements Utilities Financial Services Improvements (710) Utilities Financial Services Improvements 10,000 10,000 10,000 10,000 10,000 50,000 Utilities Technology Improvements 20,000 30,000 20,000 20,000 20,000 110,000 Water & Sewer Maintenance (720) Water & Sewer Building/Office Improvements 50,000 50,000 50,000 50,000 50,000 250,000 Water Meters 325,000 325,000 325,000 325,000 325,000 1,625,000 Water & Sewer Rate/Operations Study 20,000 20,000 20,000 20,000 20,000 100,000 Backflow Prevention Assemblies 10,000 10,000 10,000 10,000 10,000 50,000 Water/Sewer Technology Equipment Repl. 30,000 20,000 20,000 35,000 25,000 130,000 465,000 465,000 455,000 470,000 460,000 2,315,000 Water&Sewer - Total 7,085,000 5,930,000 6,145,000 6,120,000 6,110,000 31,390,000 5500 - RECYCLING & TRASH COLLECTION: Recycling & Trash Collection Improvements Recycling & Trash Collection (750) Transfer Station Improvements 123,000 27,000 0 20,000 0 170,000 Recycling & Trash Collection Rate Study 40,000 0 0 0 0 40,000 Master Plan Expansion 638,000 207,000 610,000 7,000 7,000 1,469,000 Scale House Improvements 64,000 42,000 0 0 0 106,000 RTC Technology Equipment Replacements 10,000 1,000 8,000 8,000 8,000 35,000 Truck Electrical Outlets & Block Heaters 0 12,000 0 0 0 12,000 Cart Washer 0 25,000 0 0 0 25,000 Recycling & Trash Collection Containers 0 0 50,000 0 50,000 100,000 Recycling & Trash Collection Compactors 0 0 100,000 100,000 100,000 300,000 Compost Site Improvements 0 0 15,000 0 0 15,000 RTC - Route Optimization & RFID System 0 96,000 96,000 96,000 96,000 384,000 Material Recovery Improvements 0 0 0 64,000 420,000 484,000 Transportation & Fleet Building Improvements 875,000 410,000 879,000 295,000 681,000 3,140,000 Recycling & Trash Collection - Total 875,000 410,000 879,000 295,000 681,000 3,140,000 5550 - AIRPORT: Aviation Improvements Aviation (760) Airport Pavement Painting 100,000 0 0 0 0 100,000 Airport Lighting Improvements 20,000 0 0 0 0 20,000 Terminal Improvements 75,000 40,000 80,000 50,000 0 245,000 Airport Equipment Replacement 18,000 18,000 18,000 18,000 18,000 90,000 213,000 58,000 98,000 68,000 18,000 455,000 Airport - Total 213,000 58,000 98,000 68,000 18,000 455,000 9700 - SHOP: Vehicles & Equipment Improvements Fleet Operations (770) Fleet - Police / Passenger Vehicles 261,000 455,000 251,000 421,000 506,000 1,894,000 Fleet - RTC Vehicles / Equipment 1,166,000 1,352,000 1,845,000 1,460,000 675,000 6,498,000 Fleet - Construction Equipment 260,000 0 45,000 0 130,000 435,000 Fleet - Backhoes / Loaders 0 117,000 322,000 255,000 565,000 1,259,000 Fleet - Heavy Utility Vehicles 278,000 420,000 160,000 1,065,000 0 1,923,000 Fleet - Tractors/Mowers 307,000 433,000 317,000 141,000 128,000 1,326,000 Fleet - Light / Medium Utility Vehicles 545,000 564,000 247,000 500,000 380,000 2,236,000 Fleet - Other Vehicles / Equipment 180,000 321,000 683,000 85,000 333,000 1,602,000 Fleet Car Wash 563,000 310,000 50,000 0 0 923,000 3,560,000 3,972,000 3,920,000 3,927,000 2,717,000 18,096,000 Facility Improvements Fleet Operations (770) Transportation & Fleet Building Improvements 30,000 31,000 27,000 0 60,000 148,000 30,000 31,000 27,000 0 60,000 148,000 Fleet - Total 3,590,000 4,003,000 3,947,000 3,927,000 2,777,000 18,244,000 All Funding Sources - Total $ 23,316,000 $ 22,272,000 $ 22,744,000 $ 22,339,000 $ 21,333,000 $ 112,004,000 an City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Street Fund (2100) Facilitv Improvements (5500 Transportation & Fleet Building Improvements (18001): This project is for energy efficiency, 25,000 weatherization, and facility improvements which includes the repair and replacement of inefficient HVAC equipment, lighting upgrades, weatherization roof coating, ADA improvements, security improvements, exterior painting, and other facility repairs. Total Street Fund Projects: 25,000 Parking Fund (2130) Parking Improvements (9130I Meadow Street Parking Deck Improvements (15004): This project is for the on-going 20,000 construction, renovation and maintenance of the Meadow Street Parking Deck, a nearly 40 - year old parking garage located directly behind the Chancellor Hotel. A structural inspection of the deck identified several necessary repairs resulting from weatherization and general aging of the parking deck. Repair work is ongoing and while most of the issues are not structurally significant, long-term maintenance problems can occur if not properly addressed. Parking Enforcement Upgrades (18002): This project is to address ongoing needs and 15,000 periodic replacement of parking enforcement equipment. New hardware and software was purchased in 2018 to replace expiring equipment that was over ten (10) years old and was no longer supported by the vendor. To achieve cohesiveness and efficiency, staff partnered with an enforcement vendor that provides handheld hardware, financial software, and other technology needs that have been identified in the City's Parking Study such as License Plate Recognition (LPR) technology and mobile credit card processors. Other items include utilization sensors for parking lots and real-time availability applications for consumers. Parking Infrastructure Improvements (18003): This project is to increase lighting and sidewalk 15,000 repairs that link remote parking lots and spaces to core destinations. Specific, strategic locations for lighting and sidewalk repair include West Avenue between Mountain and Spring Streets, School Avenue between Center and Spring Streets, Church Avenue between Mountain and Spring Streets, Meadow Street between College and Block Avenues, and Watson Street between Campbell and Thompson Streets. Lighting upgrades identified include Spring Street between College and West Avenues and Church Avenue between Mountain and Dickson Streets. Additionally, uniform and consistent signage detailing rate information is needed in both public and privately owned parking lots throughout the Entertainment and Downtown Business Districts. Parking Lot Improvements & Overlays (06001): This project is to maintain the City's public 25,000 parking lots. The City currently has twelve public parking lots located in the Downtown Business and the Entertainment Districts. The surface lots are asphalt that periodically require general maintenance such as crack seal, seal coat, re -striping, pothole patching, and bumper block replacement. These lots also require a complete asphalt overlay on a less frequent basis. This parking maintenance program provides routine maintenance and improvements in rotation for these lots as needed. Wl City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Meter/Pay Station Upgrade & Replacements (19001): This project is to replace single head mechanical parking meters with smart meters that accept credit card payments. Pay stations would be installed at city -managed parking lots in the district as part of the technology upgrade. Upgrades to existing pay stations in the Entertainment District may also be required to move to a more efficient pay -by -plate enforcement strategy. Spring Street Parking Deck Improvements (15003): This project is for the on-going maintenance of the parking deck on Spring Street. Parking Technology Equipment Replacements (02057): This project is for the replacement of failing and outdated personal computers (PCs), printers, and monitors. In 2016, Information Technology staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Parks Development Fund (2250) Total Parking Fund Projects Parks Development Capital (9255) Community Park Improvements (13001): This project is to update, expand, and replace facilities within community parks to better serve citizens as well as add new amenities that meet the current citizen needs. Total Parks Development Fund Projects Impact Fee Fund (2300) Fire Improvements Fire Impact Improvements (07003): The purpose of this project is to accumulate funding for fire projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Police Improvements Police Impact Improvements (07001): The purpose of this project is to accumulate funding for police projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Water & Sewer Improvements Wastewater Impact Improvements (07004): The purpose of this project is to accumulate funding for wastewater projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. 15,000 111 101,000 1,281,000 1,281,000 92,000 133,000 300,000 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Water Impact Improvements (07002): The purpose of this project is to accumulate funding for water projects that are associated with the increase in developments throughout the City. The funding for this project comes from impact fees collected from developments. Total Impact Fee Fund Projects Sales Tax Capital Improvements Fund (4470) Animal Services Improvements Animal Services Improvements (14002): This project is for facilities maintenance of the Animal Services building. This project includes HVAC replacement, plumbing upgrades, replacing fixtures with LED lighting, window replacements in the dog room, roof replacement on the main shelter building, and the purchase of a generator. Bridge & Drainage Improvements Drainage Maintenance (11021): This project is to replace deteriorated or inadequate drainage structures or pipes to improve water flow and reduce localized flooding. Other Drainage Improvements (02108): This project is for drainage projects needed to mitigate flooding, repair and upgrade existing systems, cost share with developments when applicable, and for storm drainage materials for use in projects constructed by in-house crews. Funding will be accumulated where possible for additional large drainage projects. Stormwater Quality Management (02097): This project is on-going and includes activities required to comply with the City's National Pollutant Discharge Elimination System (NPDES) Permit that is administered by the Arkansas Department of Environmental Quality. The funding is also used for other stormwater projects that focus on improving water quality in accordance with the City's Nutrient Reduction Plan, including stream restoration projects, funding for water quality groups, and project management and administration. Facilities Management Improvements 7 -Hills Walker Family Residential Facility (18004): This project is for facilities maintenance for the 7 -Hills Homeless Center at the Walker Family Residential Facility. The assessment of repairs or replacements includes HVAC equipment, appliances, plumbing, lighting, paint, floor coverings, millwork, and asphalt sealer. 400,000 925,000 51,000 50,000 200,000 57,000 Building Efficiency Improvements (15009): This project consists of annual, smaller scale 40,000 energy efficiency, weatherization, and water conservation improvements to city buildings. Included in the project are the repair and replacement of inefficient HVAC equipment, lighting upgrades, insulation, window repair/replacement, and water efficiency projects. Energy assessments may need to be performed on several buildings to identify the scope of specific projects. Building Improvements (02046): This project is for the repairs to city facilities. The repairs and 390,000 replacements include damaged and worn roofs and HVAC systems. The project also provides for other improvements such as remodels, which includes painting, light fixtures, plumbing fixtures, ceilings, floor coverings, fire alarms, furniture, and window replacements. .11 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Fire Improvements Fire Apparatus Replacements (03019): This project is for the replacement of fire apparatus. 1,000,000 The Fire Department has experienced a dramatic increase in emergency call volume which is impacting the replacement cycle for the fleet. The general industry standard guideline is for a fire engine/quint to serve on the front line for seven years and in the reserve fleet for three years for a total of 10 years of reliable service. For a ladder truck or aerial apparatus, the guideline is to serve for 10 years on the front line and five years in the reserve fleet. Fire Facility Maintenance (02006): This project is for major repairs to 10 existing facilities. 75,000 Repairs include but are not limited to roofing, plumbing, or drainage repairs and replacements, remodeling, fencing, driveway replacements, generators, stability assessments, fire escape replacements, and structural repairs to stations. This project allows for necessary repairs to the Fire Department's multiple fire stations, office locations, and facilities. Fire Information Technology Updates (10017): This project will allow for the replacement of 60,000 systems as they become technologically obsolete or inoperable without interrupting daily operations. With computer devices in all apparatus as well as all fire stations, staff is currently supporting and maintaining over 90 computers, mobile devices and software applications for 122 personnel. As technology infiltrates personal protective equipment, such as face pieces and sensors, there is a growing demand to support and maintain new technology. In addition, there is personnel accountability technology that helps account for the overall status of personnel and records movements into and out of an emergency incident. Firefighting Safety Equipment (16002): This project is to replace the cascade systems and air 17,000 bottles. The cascade systems are the machines used to refill the Fire Department's breathing air bottles and are nearing the end of a usable service life. In addition, the self- contained breathing apparatus air bottles must be replaced after 15 years of service. Information Technoloav Imorovements Cyber Security (18005): This project is to provide comprehensive cyber security training 10,000 across the City, helping to mitigate security risk and improve security posture. This holistic approach to cyber security would provide internal and external penetration testing to ensure the network is as secure and protected as possible. This training will help to manage the problem of social engineering and phishing attacks. Document Management (02094): This project is to add additional scanners, licenses, and 22,000 new functionality as processes are automated within the Laserfiche Electronic Document Management System (EDMS). Each year Laserfiche usage is expanded to new users and divisions and to develop new use cases to improve document management needs such as individual user licenses, server licenses, and forms licenses. Fayetteville-AR.gov Technical Improvements (04047): This project provides for expansion, 22,000 enhancements, third -party application integration, promotion, and maintenance of the City's website. Fayetteville-AR.gov utilizes a hosted Content Management System (CMS) that is configured and maintained by a third party. This project allows for the continuation of improvements to the website by improving stability, security, communications, web payments, and the overall marketing of the City. City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Geographic Information System (GIS) (02055): This project is to upgrade and expand the 50,000 City's Geographic Information Systems (GIS) computer hardware, software, and data to support daily operations, short term planning and long range planning. This includes computer hardware, software, geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze, and display all forms of geographically referenced information. GIS provides data, analysis, and operational support for 911, Police operations, Fire operations, Planning, Engineering, Parks and Recreation, Economic Development, Water and Sewer Utilities, Transportation, and Utility Billing projects. ERP Upgrade/Replacement "Hansen Version 8 Upgrade" (13008): This project is to replace 75,000 the City's current Development Services, asset management, and work order software applications. The City is replacing the current system with separate best of breed software applications. The Development Services software allows staff to manage planning, building safety, permits, inspections, code enforcement, and inspections related activities. The asset management and work order software supports daily operations related to transportation, water and sewer utilities, parks maintenance, recycling and trash, facilities management, and airport maintenance. Both software applications will focus on improving staff efficiency by implementing a new citizen website portal, improved customer service modules, job specific configuration to improve usability, and mobile tablet support for field staff. Local Area Network (LAN) Upgrade (02056): This project is to upgrade and expand the 200,000 City's Local Area Network (LAN) infrastructure. The LAN is used by all divisions in the City across thirty locations connecting approximately 850 devices. While most components of the LAN are on a five-year life cycle, consideration is given to increases in the system's user base and advances in technology that create a need for hardware and operating system upgrades. In the next five years, most of the existing servers, switches, and other network hardware will be replaced. Staff also has plans to add technology that will increase the speed and reliability of the different aspects of the LAN. Specifically, redundant and/or battery protected power supplies, internet redundancy, internal/external network penetration testing, security awareness training, network management and testing tools, Wide Area Network (WAN) optimization hardware, additional monitoring and alerting, and tools to help manage and deploy security policy. Regional Park Fiber & Network (18006): This project will interconnect the buildings with fiber 15,000 at the Regional Park and allow for added services such as video surveillance, access control, phones, and computers. The project includes the installation of fiber within the existing conduits, termination of fiber, and the purchase and installation of the necessary network equipment to support future regional park technology needs. Technology Equipment Replacements (02057): This project is for the replacement of failing 85,000 and outdated personal computers (PCs), printers, and monitors. In 2016, staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. I� City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Telecommunication Systems Upgrades (04001): This project is for system upgrades, 20,000 additional equipment, and new software features that become available for users, as well as for additional licenses needed for users adding onto various modules such as the paging system, recording system, etc. and to provide phone replacements as needed. Library Improvements Library Materials Purchases (02049): This project provides Fayetteville citizens access to 413,000 library materials that meet recreational and informational needs of the community. Youth collections emphasize materials that encourage and enforce literacy development including picture books, step -up -to -chapter books, audiobooks, eBooks, and fiction and nonfiction books. Adult collection highlights include popular and award-winning fiction and nonfiction books, audiobooks, eBooks, films, and a robust genealogy collection. This project also supports the purchase of microfilm readers used by researchers providing access to the Library's local history collection. Collection size is approximately 325,000 items and is expected to grow by 15% annually with focuses on high demand titles and holds ratio reductions. Library Technology Equipment Replacements (04004): This project is to provide new and/or 34,000 upgraded technology infrastructure and services to library staff and patrons. The technology replacement cycle is typically five years or less depending upon utilization. The project includes but is not limited to: all personal computing stations (staff and public); circulating technology equipment including laptops, iPads, and DVD players; server infrastructure; IP camera -based digital CCTV system; VolP phone system; IP speaker web - based mass communication and paging system; networking equipment; Starr Island learning stations; and various pieces of trending digital equipment for a patron technology innovation center/maker space. Media Services Improvements City Hall AN Maintenance (18007): This project is for the replacement of audio-visual 10,000 equipment that malfunctions and is irreparable, reaches end -of -life status in manufacturer support, or is supplanted by a newer/improved model. Digital Signage Implementation (18009): This project is to replace and upgrade equipment 12,000 at the Television Center. This equipment includes production technology, studio equipment, lighting, sound, signal processing, telecasting equipment, etc. The Center also provides small equipment support for the audio/visual needs of the Administration and replacement of needed equipment when necessary, such as projectors, screens, PA systems, and other A/V support equipment. Television Center Equipment (02061): This project is to replace and upgrade equipment at 85,000 the Television Center. The equipment includes production technology, studio equipment and accessories, lighting, sound, signal processing, telecasting equipment, file storage, field equipment, etc. The Television Center also provides equipment support for the audio-visual needs of the Administration and City Departments/Divisions, including the purchase of and/or replacement of needed equipment when necessary, such as displays or projectors, audio and video equipment, processors, and other A/V system equipment. This project includes provisions for upgrading studio cameras, new LED studio lighting, power conditioning, a dimming system, cyclorama wall repair and improvement, and a 10'x10' virtual set/VR studio inset. 193 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Miscellaneous Capital Improvements Woolsey Homestead Historic Restoration Project (15008): This project is to reconstruct the 150,000 Woolsey homestead, surrounding outbuildings, and cemetery back to the 1840's era to allow tours and educational events. The overall project is to create a tourism, educational, and historical preservation component. The property is close to the Woolsey Wet Prairie and trail system. Other Capital Improvements Audit Expense (47038): This project is the Sales Tax Capital Fund portion of the annual audit 91000 cost. GPS Survey Equipment (19006): This project is to replace equipment which is used to assist 36,000 many departments throughout the City with spatial data collection needs. This includes collecting and inventorying parks, trails, street signage, water and sewer utilities, and various City assets into our GIS. Parks & Recreation Improvements Forestry & Habitat Improvements (15012): This project is for tree plantings and 26,000 replacements in areas where trees are damaged including median right-of-way replacements. Median replacements are for the first three years after planting assuming 15% mortality rate. Other items included in this project are The Celebration of Trees which is required for the City's Tree City USA designation and habitat restoration and invasive removal projects such as the Lake Fayetteville Prairie restoration. This project is also used for the annual operational motor pool cost for a stump grinder and chipper. Lights of the Ozarks (02001): This project is for the Lights of the Ozarks display which is an 23,000 extremely popular annual event that takes place from Thanksgiving to New Year's Eve. Approximately 500,000 lights are displayed around the downtown square where an estimated 300,000 people come to view the display. Park Paving Improvements (16004): This project is to overlay and/or replace existing interior 58,000 roads and parking areas. Many of the parks are aging and pavement surfaces are deteriorating. Priorities have historically been to replace and upgrade facilities, however, the infrastructure is beginning to fail in some areas and is in need of repair. This project will repave approximately 3,300 square yards of surfacing per year. In 2019, funds will be used as a grant match for a low impact design parking area at the Regional Park. Additional parks will be assessed each year and prioritized. Parks Safety & ADA (15011): This project is to bring park equipment into ADA compliance 15,000 such as swings, play equipment, and sidewalk connections as well as to address safety hazards that may occur over time. Lake Improvements (19007): This project is to build primitive campsites at Lake Sequoyah 100,000 as the lake offers a variety of recreational opportunities. Adding campsites will provide citizens with a pristine camping experience minutes from downtown. The campsites would be the first offered by the City. There would be a cost to rent the campsite and the boat dock operator would manage the campsites. 194 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Parks & Recreation Master Plan (18022): This multi-year project is for a new ten-year system 150,000 master plan for the Parks and Recreation Department. Fayetteville has changed a great deal since the last plan was completed in 2002. A detailed analysis of the existing park system and integration of best practices from around the country, along with extensive public engagement, will be used to help define a sustainable direction that builds on past successes while outlining carefully vetted efforts to improve the parks and recreation system for Fayetteville citizens. This plan will encompass all areas of the park system, including long- term maintenance, capital improvements, and recreational programming. This plan will also outline the vision, goals, and strategies that direct future efforts towards maintaining and improving park and recreational opportunities. Police Imorovements Citywide Radio System Replacement (18013): This project is for citywide radio 100,000 replacements. The last citywide radio project was completed in 2011. Radio systems typically start experiencing problems with equipment failures after several years due to age. It is not unusual to begin having problems acquiring parts as the system degrades. A new radio system is costly and planning for the future replacement of the City's radios is Employee Gym Equipment (13028): This project is to upgrade and replace older, outdated 10,000 equipment at the City's gym. On-going maintenance of the equipment and facility are vital to the health and wellness of city employees. An updated gym supports the City's Engagement Committee's efforts to provide a convenient and reliable place to exercise which can decrease lost work time due to injury or illness and minimize potential increases in health insurance premiums for the City and its employees. Police Ballistic Protection (13011): This project provides the 50% local match and any 18,000 shortfall from federal funding for the purchase of bulletproof vests for new officers, the replacement of expired bulletproof vests, and new/replacement tactical bulletproof vests for members of the Emergency Response Team (ERT). Federal, State, and Local mandates exist for all officers to wear bulletproof vests when engaging in law enforcement activities. This project further funds ballistic protection equipment for the ERT including ballistic shields, plates, and a blanket. The level III shield is designed to stop small arms ammunition and is lighter and more mobile. The level IV shield is heavier and rated to stop larger ammunition fired from rifles. The ERT members also have level IV ballistic plates carried within their ballistic vests. The ballistic blanket can be quickly deployed for high risk situations including the protection of officers and civilians as a personal shield or in vehicle transport. Police Building Improvements (02047): This project is for major repairs of the Police 25,000 Department's building including but not limited to security door lock systems, major plumbing and electrical issues, roof repairs and replacement, minor re -models for the police facility, and buildings at the radio tower sites and warehouse. Police Specialized Equipment (02062): This project is to replace outdated and/or 232,000 malfunctioning equipment used during police operations. Examples of this equipment include traffic control equipment, bicycle replacement, wireless remote surveillance cameras, portable speed display signs for use in school zones, radar units, conductive energy weapons, and other items used in police operations. This equipment is necessary to the on-going, efficient, and safe operations of the Police Department. 195 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Police Take Home Vehicles (16007): This project is to expand the take-home vehicle 65,000 program. Eligibility for this program is based on an officer's seniority and requirement that residence is within the city limits. Benefits include: 1) The presence of marked patrol vehicles have a positive effect on crime prevention, community policing efforts and residents feel safer. 2) Take-home vehicles last longer due to officers' sense of ownership and the vehicles are not being used 24/7 by several officers. 3) Officers with take-home vehicles are more readily available to respond to an emergency or critical incident. 4) Officers utilizing take- home vehicles will not need to spend approximately half an hour every shift loading and unloading required equipment and performing inspections for damage and contraband. 5) A take-home vehicle program is excellent for recruitment and retention of police officers and allows the Department to compete with neighboring agencies in Springdale, Rogers, and Bentonville. Police Technology Improvements (06002): This is an on-going project for the replacement 95,000 of obsolete or malfunctioning department desktop computers, software, printers, and other peripheral equipment. Police Unmarked Vehicles (06003): This project is to purchase unmarked vehicles that are a 110,000 necessity for an effective Police Department. The Department utilizes unmarked vehicles for a variety of tasks including: gathering intelligence for investigation of narcotics, theft, vandalism, domestic terrorism, and civil disobedience; conducting pre -raid intelligence for the deployment of the Emergency Response Team; conducting alcohol enforcement patrols; and any activity that must be kept covert to be effective. The Department is recommending a three-year replacement for vehicles used in undercover capacities and a five-year replacement for vehicles used in an unmarked capacity. During undercover investigations, the same vehicles are used to affect arrests and to conduct surveillance, making it necessary to replace these vehicles more often. Police Equipment Replacement (11006): This project provides for the replacement of 10,000 operating equipment such as a paper shredder, document scanners, uninterrupted power supplies, security/surveillance cameras, etc. In 2018, staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Police Mobile Computer Terminal Replacement (19002): This project provides for the 225,000 replacement of mobile computer terminals (MCT) in all patrol vehicles. Staff expects the current MCTs to be obsolete and/or malfunctioning at the time of replacement. This equipment is necessary to support on-going Police Department operations. City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Police Mobile Video Recorder Replacement (15015): This project provides for the 38,000 replacement of the police mobile video systems. Mobile video is an important component of each patrol unit by documenting evidence to support prosecution and make citizen complaints more easily investigated. Al patrol vehicles are equipped with video and audio recording devices that capture traffic stops and other relevant events. This video is uploaded to disk -based storage cabinets of sufficient capacity to accommodate video uploads for a period of one year. This video is then accessible over the network by authorized personnel for review and dissemination per law enforcement requirements. Police K9 Replacement (17005): This project is for replacement of two police canines that 12,000 will reach retirement age in the coming years. Police canines are a critical support service to the Police Department. Canines are used to locate missing persons, articles or narcotics, conduct building searches, and track fleeing suspects. A replacement program must be anticipated for the canine program. Police Weapon Replacement (15013): This project is to replace department handguns, 40,000 rifles, and shotguns. It also covers associated accessories for the weapons including but not limited to optics, lights, sights, and slings. Street Improvements Cost Share / ROW / Intersection / Street Calming (02116): This project is for developer cost 100,000 shares to complete street improvements associated with developments that are necessary but are not the full responsibility of the developer and provides for construction of miscellaneous street projects. Trail Improvements Trail Development (02016): This project is to increase production of the trail program by 1,500,000 providing resources for new trail development and surface replacement on existing trails. Transportation Improvements In -House Pavement Improvements (02052): This project is for the systematic overlay of 2,200,000 existing streets and includes curb cuts, curb and guttering, pavement striping, and preparation costs for overlays. Overlaying each street is intended to optimize the longevity of roadways and minimize significant maintenance requirements resulting in fewer complete renovations at a substantially greater cost. Micro surfacing has been introduced as a pavement preservation method to extend the life of existing asphalt streets. Parking Lot Improvements (City Employee) (11004): This project is for on-going 10,000 improvements to City employee parking lots that are not utilized by the general public. Sidewalk Improvements (02053): This project is to improve the connectivity of the sidewalk 880,000 system by constructing new and repairing existing sidewalks. II City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Traffic Signal Improvements (02063): This project is for the installation of new traffic signals, 150,000 upgrades, replacement of UPS back-up system batteries, and the reflective sign material mandated by the latest version of the FHWA Manual on Uniform Traffic Control Devices (MUTCD). Al these functions are to enhance the safety and movement of pedestrians and vehicles throughout the City. New signal locations are determined as warranted by specific guidelines contained in the MUTCD. Upgrades are to provide for more efficient operation by reduced travel time/delay, decreased exhaust emissions, and increased safety. The UPS system requires complete replacement of all batteries every four years to remain reliable in the event of power interruptions. The sign material is to meet the minimum levels of reflectivity set forth in the MUTCD for night time visibility. Total Sales Tax Capital Improvements Fund Projects: 9,540,000 Water & Sewer Fund (5400) Meter Operations Capital (1840 Backflow Prevention Assemblies (02066): This project is for installation and/or replacement 10,000 of backflow prevention assemblies on city facilities to meet requirements for city ordinances and the Arkansas Department of Health regulations. Additionally, the City will be contracting with a third party service to track and store the backflow inspection data on residential installations. Utilities Financial Services Improvements (03038): This project is for various improvements in 10,000 office hardware, software, communications, computers, safety features, and office configuration. Examples of specific improvements include the purchase of advanced communications capability to improve customer service and employee efficiency. This project should leverage technological improvements. Utilities Technology Improvements (15019): This project is to upgrade technology in the 30,000 Utilities Financial Services and the Water & Sewer offices. This includes hardware and software for customer swipe and pay stations and kiosks, software for customer self-service applications, upgrade to the Remit Plus software, a camera surveillance system, and iPads and software upgrades for the Water & Sewer Operations Division. Water Meters (02065): This project is for the replacement of old water meters that are no 325,000 longer repairable, expansion meters for new water service, and for purchasing new meters with technological advancements over older style meters. The handheld and remote style meter reading mechanisms will be replaced in addition to the meters. Water & Sewer Building & Office Improvements (15020): This project is for structural 50,000 maintenance, repairs, additions and remodels, and the replacement of HVAC units at the existing facility for the Water & Sewer Division. Water & Sewer Equipment Expansions (13019): This project is for expansion equipment for 50,000 the Water & Sewer Division. The list of potential equipment includes a tandem axle dump truck, a service truck, a skid steer loader, a backhoe, and a trailer. Additional expansions include leak detection equipment, an upgraded inventory bar code system, a light tower, skid steer attachments, and other equipment as identified. City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Water & Sewer Rate/Operations Study (02064): This project is to conduct a rate study. A 20,000 rate study is performed periodically to assess the financial health of the division, project future operating and capital expenses needed to maintain systems, project the future rates for customers that will generate sufficient revenues to cover operating and capital expenses, and assure a minimum level of cash reserves. Staff has postponed a rate study until the phosphorus issues in the Illinois River Watershed and the mineral issues in the White River Watershed are closer to being resolved as conclusions drawn from the studies have a direct impact on what type of capital spending will need to be undertaken at the West Side and Noland Wastewater Treatment Plants in order to meet the permit requirements. Water & Sewer Technology Equipment Replacements (02057): This project is for the 20,000 replacement of failing and outdated personal computers (PCs), printers, and scanners. In 2016, Information Technology staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Capital Water Mains (5600 Water & Sewer Impact Fee Cost Sharing (04039): This project involves all cases where 150,000 impact fees are used to cost share with and thus supplement other funding sources to increase capacity in the water distribution, the pumping and storage system or the wastewater collection and treatment system. Water & Sewer Relocations - Bond Projects (11011): This project is for various water and 500,000 sewer relocations for street bond and other transportation projects where the street bond fund does not have sufficient funds to cover the utility relocations. Projects are to be paid first from any remaining water/sewer revenue bond funds, if available. Capacity increases should be paid from impact fee funds, if available. Water Storage & Pump Station Maintenance (15021): This project is for the system -wide 115,000 maintenance of the water pump stations and grounds and includes the replacement of generators and pumps and refurbishing tanks. Water System Rehabilitation & Replacement (12009): This project provides for upgrading, 4,065,000 replacing, or rehabilitating existing water infrastructure consisting of water storage, pumping, and distribution assets system -wide. Specific work will be determined based on the Water Master Plan and the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in areas with insufficient capacity to meet current and projected future domestic, commercial, and industrial flow, and fire flow demands. Projects may create loops, purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use water and sewer funds, impact fees, or cost shares where appropriate. 1" City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget West Water Transmission Line (18015): This project provides for upgrading, replacing, or 50,000 rehabilitating existing water infrastructure consisting of water storage, pumping, and distribution of assets system -wide. Specific work will be determined based on the Water Master Plan and the need to stop leaks, reduce water loss, increase local or area flow and/or pressure in areas with insufficient capacity to meet current and projected future domestic, commercial, and industrial flow, and fire flow demands. Projects may create loops, purchase easements, and replace or rehabilitate existing pipes, pump stations, and/or storage assets. This project may use water and sewer funds, impact fees, or cost shares where appropriate. Sewer Mains Construction (5700) Sanitary Sewer Rehabilitation (02017): This project analyzes, repairs, upgrades, and replaces 1,500,000 sewer collection system components to ensure adequate capacity and reduce storm and ground water flows entering the system. Rehabilitation is required system -wide and increases the capacity of the overall system by reducing demand used by infiltration and inflow. This project includes replacing, lining, and bursting existing sewer mains and manholes, upgrading lift stations, installing some main extensions and relief lines/capacity upgrades, upgrading the system model, purchasing easements, and sanitary sewer evaluation studies. WWTP Capital (5800) Building Improvements - W.W.T.P. (02032): This project is for structural maintenance, repairs, 30,000 and replacement of the existing buildings or parts of the buildings at both wastewater treatment plants. Lake Sequoyah Sediment Removal (17004): This project is for the dredging at Lake 500,000 Sequoyah for sedimentation removal. The removal of sedimentation will restore Lake Sequoyah depths and volume for recreation and create sediment storage. There is also the potential for phosphorus removal considerations and nutrient trading credits. Phosphorus Standards Management (10027): This project supports efforts by the City 50,000 operating independently or as part of a regional Northwest Arkansas team relating to phosphorus and other potential changes to stream standards, water quality standards and regulations, and wastewater discharge requirements. The City may join in regional efforts coordinated through Northwest Arkansas Regional Planning, the Northwest Arkansas Council, or other similar cooperative efforts. Plant Pumps & Equipment - W.W.T.P. (02069): This project allows personnel to adapt to the 355,000 needs of each season and year and still maintain compliance. Many pieces of equipment are essential to the wastewater treatment process. The equipment may suffer catastrophic failure and become unusable with little advance warning. The plant cannot operate and continue to produce permit complying effluent without adequate equipment. Upgrade/Replace Lift Stations - W.W.T.P. (02068): This project is to maintain the lift stations for 100,000 the wastewater treatment plants. The lift stations provide a vital function in the overall treatment of wastewater. The stations are exposed to extreme wear conditions and must be upgraded routinely. Additionally, new developments within the City increases the flow to various stations requiring additional or higher capacity equipment. Total Water & Sewer Fund Projects: 7,930,000 200 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Recycling & Trash Collection Fund (5500) Recycling & Trash Collection Improvements Master Plan Expansion (18016): This project is for the purchase of equipment essential to the 207,000 implementation of the Solid Waste Reduction, Diversion, and Recycling Master Plan as approved by City Council. The expansion equipment consists of two additional curb -sort recycling trucks for the addition of apartment recycling and one new side-arm collection for the implementation of the organics composting program. Both new services require an initial purchase of the carts/bins to be used by citizens. RTC Technology Equipment Replacements (02057): This project is for the replacement of 1,000 failing and outdated personal computers (PCs), printers, and monitors. In 2016, IT staff performed a thorough inventory of citywide technology equipment to document the fund, division, program, location, purchase date, and cost of each piece of equipment. A structured replacement schedule was developed that defined a standard useful life for each of the following equipment types: PCs, laptops, tablets, printers, and scanners. Each year the proposed replacement plan will be reviewed to ensure equipment is utilized to its maximum useful life but replaced when needed to ensure optimal employee efficiency. Scale House Improvements (18017): This project is for a new scale system to weigh vehicles 42,000 using the Transfer Station and Recycling facilities. The project will replace the current scale platform and scale house structure and update the hardware and software for the computer billing system. Cart Washer (19003): This project is for a stationary cart washer to provide increased 25,000 capacity of washing multiple carts. Washing and reusing carts provides good customer service and reduces the cost of purchasing additional carts for the collection programs. RTC Route Optimization & RFID System (19004): This project is for automatic vehicle locator 96,000 telematics and Radio -Frequency Identification (RFID) service verification equipment for all trucks in the fleet. The new equipment is designed to improve route optimization for the collection fleet along with providing better service to customers by verifying collection by GPS coordinates as well as RFID tags for time of pick-up service. Truck Electrical Outlets & Block Heaters (19005): This project is to replace and expand the 12,000 electrical outlets for the winterization of the Recycling & Trash Collection fleet. Electrical outlets are used during the colder months to keep the diesel trucks from freezing in the overnight hours. Extended downtime from starting problems related to weather affects both route and collections times as well as overall service to customers. Transfer Station Improvements (18018): This project is to maintain and repair the Transfer 27,000 Station as required to conduct daily operations without causing unnecessary wear to the concrete floor. The current leachate drainage system needs drain and pipe replacements to stay in compliance with the ADEQ permit. The project will also replace the metal wear plates on the edge of the tipping floor and the rubber skirting around the loading pit that helps control litter. Total Recycling & Trash Collection Fund Projects: 410,000 201 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Airport Fund (5550) Aviation Improvements Airport Equipment Replacement (18019): This project is for the accumulation of funds for the planned replacement of airport equipment. The equipment was originally purchased with grant funding that is no longer available. The units to be replaced are a sweeper, two dump trucks, a backhoe, a skid steer loader, a mule, and a generator. Terminal Improvements (18020): This project is for improvements to the interior and exterior of the terminal building. The improvements include adding a fire alarm system, replacing the skylight, updating plumbing fixtures, replacing ceiling tiles, carpet and flooring, and updating exterior fixtures. Total Airport Fund Projects Shop Fund (9700) Fleet Operations Capital (1920] Fleet - Backhoes / Loaders (02076): The purpose of this project is to replace obsolete or high maintenance construction equipment which is no longer suited for regular line service. Fleet - Light / Medium Utility Vehicles (02078): The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular service. Fleet - Heavy Utility Vehicles (02079): The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for regular service. Fleet - Other Vehicles / Equipment (02080): The purpose of this project is to replace obsolete or high maintenance vehicles and equipment which are no longer suited for regular service. Fleet - Police / Passenger Vehicles (02081): The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for service. Fleet - Recycling/Trash Vehicles/Equipment (02082): The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for service. Fleet - Tractors / Mowers (02083): The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer suited for service. Fleet Car Wash (18021): This project is to build a separate, stand alone building to house a two -bay car wash. The current unit is located inside the Fleet Operations facility which creates water damage as well as takes up work space. One bay would be for the larger vehicles such as the trash and dump trucks. The second bay would be for average sized vehicles that are currently outsourced to a local vendor. 202 18,000 40,000 58,000 117,000 564,000 420,000 321,000 455,000 1,352,000 433,000 310,000 City of Fayetteville, Arkansas 2019 Capital Budget 2019 Project Title & Description Budget Transportation & Fleet Building Improvements (18001): This project is for energy efficiency, 31,000 weatherization, and facility improvements which includes the repair and replacement of inefficient HVAC equipment, lighting upgrades, weatherization roof coating, ADA improvements, security improvements, exterior painting, and other facility repairs. 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D O O O O c:' O O W a d 71 d 71 d G1 d G1 d C LL M 06 O w v w v a v a v a cp o - LL LL LL LL LL LL LL LL LL F 0 LL u N m O O O Ln — LL d' � cm -I V 0 W t > H L} v O F 3 211 a a)oLnbooLni i � N J 1 oo N N oo V I- •� e -I N � * 0 0 -t O O OOi O 00 Ln Ln LnLn lDD N in O oo N N N M V M OR O- D1 lD In O.1 NN O w In V1 Lo W In `-' W d { NLn w N N M V N V N T VT V} c L- 0 O ` V 0 tD a N D1 N In V1 In cn T VT V} D O O O O c:' O O N O O Oa-, N .... i oo cq a Ln V oo M N N M M —I ~ T VT V} 0 0 0 0 0 0 O V m O O O Ln 1 Dl N oo oo .... d' � cm -I V T L} v V1 V 3 O 1/1 Q i 3 OG O a` City of Fayetteville's Debt Position The City of Fayetteville has established a practice and policy of paying for all capital projects and capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a project or improvement is of sufficient size and need that it cannot be financed with current revenues, long-term debt will be recommended. The basis for this policy is that the City has maintained a commitment to infrastructure improvement and maintenance. The City also considers the cost versus the benefits of debt financing. A recommendation is made only when the benefits outweigh the costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a determination is made that the City will benefit by reduced interest expense over the remaining life of the bonds. Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal bonds. The City carefully analyzes each proposed bond issue to determine the need for the improvement, its useful life, and current and future revenues available to provide debt service. Existing debt service requires resources from both general governmental resources and enterprise fund resources. Bond Ratings The City's debt policy states that communications will be maintained with the bond rating agencies and that the City will continue to strive for improvements in the City's bond rating. Such communications are vitally important because generally speaking, the higher rating a city has the lower the interest rate that must be paid. As such, the City will periodically confer with the rating agencies to update them on the financial status of the City. The following schedule briefly describes the ratings provided by Standard & Poor for municipal bonds. Ratings Standard & Poor's Credit Ratings for Municipal Bonds Description AAA Best quality, extremely strong capacity to pay principal and interest. AA High quality, very strong capacity to pay principal and interest. A Upper medium quality, and strong capacity to pay principal and interest. BBB Medium grade quality, adequate capacity to pay principal and interest. BB and Lower Speculative quality, low capacity to pay principal and interest. A Description of Outstanding Bonds Special Obligation Bonds Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment District No. 1 Project), Series 2005 (Not Rated): The bonds are special obligations of the City payable solely from the Property Tax Increment of the District and monies in the funds and accounts established under the Indenture. The proceeds of the bonds were issued for the purpose of financing the costs of acquisition of certain real property within the City, the demolition of existing structures thereon, site preparation in connection therewith and the construction of sidewalk and crosswalk improvements. The original issue amount was $3,725,000. Sales and Use Tax Capital Improvement Bonds, Series 2006A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one-quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and related facilities, to certain City streets, and to the City's trail system. The original issue amount was $50,000,000. Sales and Use Tax Capital Improvement Bonds, Series 2007A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one-quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing the costs of certain improvements to the City's wastewater treatment plants, sewerage, and related facilities. The original issue amount was $14,340,000. Sales and Use Tax Capital Improvement Bonds, Series 2009A (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one-quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of certain improvements to City streets and to the City's trail system. The original issue amount was $11,250,000. Sales and Use Tax Capital Improvement Bonds, Series 2013 (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one-quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs for certain street improvements. The original issue amount was $22,750,000. Sales and Use Tax Capital Improvement Bonds, Series 2015 (AA-): The bonds are special obligations of the City secured by and payable solely from receipts from a one-quarter and a three-quarter of a one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs for certain street improvements. The original issue amount was $9,000,000. 213 Arkansas Ad Valorem Tax Library Expansion Bonds, Series 2017 (A): The Series 2017 Bonds are special limited tax obligations of the City secured by and payable solely from receipts of the Library Tax and the Special Tax Collections. The City will levy the Library Tax at the rate of one and two-tenths (1.20) mill (.0012) for collection in 2017 and continuously in each year thereafter. The Series 2017 Bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory debt limitation or restriction. The issuance of the Series 2017 Bonds shall not directly, indirectly or contingently obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the payment of the Series 2017 Bonds, except as described herein with respect to the Tax Receipts. The issue amount was $26,500,000. Revenue Bonds Hotel, Motel & Restaurant Gross Receipts Tax and Tourism Revenue Capital Improvement and Refunding Bonds, Series 2014 (A+): These bonds are special obligations of the City and were issued for the purpose of paying a portion of the costs of redeeming all of the outstanding Hotel & Restaurant Gross Receipts Tax Refunding Bonds, Series 2003 Bonds, paying a portion of the costs of expanding and renovating the Walton Arts Center and paying a portion of the costs of acquiring, constructing and equipping a regional park within the City. The bonds are payable solely from amounts received by the City from a I% Hotel & Restaurant Gross Receipts tax. The original issue amount was $10,980,000. Parking Revenue Improvement Bonds, Series 2012 (Not Rated): The bonds are payable solely from the net parking revenues. The bonds do not constitute an indebtedness of the City within the meaning of any constitutional or statutory debt limitation or restriction. The issuance of the Series 2012 Bonds shall not directly, indirectly or contingently obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the payment of the Series 2012 Bonds. The original issue amount was $6,220,000. Water & Sewer System Refunding, Series 2014 (AA+): The bonds are payable solely from the net revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the bonds were used to refund Series 2009 water and sewer system bonds. The refunding was issued to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any interest risk on the variable interest rate of the Series 2009 bond issue. The original issue amount was $6,330,000. 214 City of Fayetteville, Arkansas Bonds Outstanding December 31, 2018 $ 80,290,000 215 Outstanding Bond Due Interest Principal Description Issue Dates Rates Outstanding Special Obligation Bonds Tax Increment Interest Accretion Bonds 2005 2006-2029 6.500% 2,810,000 Sales and Use Tax Capital Improvement 2006 2006-2021 3.00-5.00% 7,670,000 Bonds, Series 2006A Sales and Use Tax Capital Improvement 2007 2007-2024 4.20-4.47% 5,075,000 Bonds, Series 2007A Sales and Use Tax Capital Improvement 2009 2015-2021 3.00-3.850 1,840,000 Bonds, Series 2009A Sales and Use Tax Capital Improvement 2013 2015-2024 2.00-3.180 15,090,000 Bonds, Series 2013 Sales and Use Tax Capital Improvement 2015 2016-2024 1.00-2.00% 4,835,000 Bonds, Series 2015 Arkansas Ad Valorem Library Expansion Tax 2017 2018-2047 3.00% 25,820,000 Bonds, Series 2017 63,140,000 Revenue Bonds Parking Revenue Improvement Bonds, 2012 2013-2037 1.00-3.63% 5,345,000 Series 2012 HMR Tax Bonds 2014 Debt Service 2014 2015-2039 2.00-3.00% 9,760,000 Series 2014 Water & Sewer System Refunding, 2014 2014-2020 2.00-5.00% 2,045,000 Series 2014 17,150,000 $ 80,290,000 215 City of Fayetteville, Arkansas 2019 Debt Service Payment Schedule N Outstanding Bond Description Issue Principal Interest Total Special Obligation Bonds Sales and Use Tax Capital Improvement 2006 $ 7,490,000 $ 524,700 $ 8,014,700 Bonds, Series 2006A Sales and Use Tax Capital Improvement 2007 1,100,000 295,032 1,395,032 Bonds, Series 2007A Sales and Use Tax Capital Improvement 2009 1,655,000 108,063 1,763,063 Bonds, Series 2009A Sales and Use Tax Capital Improvement Bonds, Series 2013 2013 0 548,725 548,725 Sales and Use Tax Capital Improvement Bonds, Series 2015 2015 980,000 98,623 1,078,623 Arkansas Ad Valorem Library Expansion Tax Bonds, Series 2017 2017 530,000 886,705 1,416,705 11,755,000 2,461,848 14,216,848 Revenue Bonds Parking Revenue Improvement Bonds, 2012 220,000 159,920 379,920 Series 2012 HMR Tax Bonds 2014 Debt Service Series 2014 2014 320,000 381,013 701,013 Water & Sewer System Refunding, Series 2014 2014 1,725,000 95,850 1,820,850 2,265,000 636,783 2,901,783 $ 14,020,000 $ 3,098,631 $ 17,118,631 N City of Fayetteville, Arkansas Computation of Legal Debt Margin December 31, 2018 General Obligation Debt Limit Debt margin is a calculation based on the assessed value of property located within the City limits. The debt limit is established by state statute and is limited to 20% of assessed value. 2018 Assessed Value Debt Limit - 20% of Assessed Value General Obligation Bonds Payable Less: Debt Service Fund Total Debt Applicable to Debt Limit Legal Debt Margin N 400 0 2 200 $ 1,559,049,846 31 1,809,969 $ 31 1,809,969 Debt Applicable to Debt Limit 2008-2018 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Enterprise Fund Debt Limit (Revenue Bond Debt) Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and capital, as well as provide sufficient resources to meet the annual debt service requirements. Prior to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to determine the revenues required to support a bond issue. Special Obligation Bond Debt Limit Special obligation bond debt is limited by the maximum amount the special source (such as sales tax) can generate within terms of bond covenants. * Note: The assessed value does not include City utilities. City of Fayetteville, Arkansas Total Debt to Maturity Schedule - All Funds December 31, 2019 * Assumes maximum exposure if no TIF Bonds are redeemed until final maturity. Principal Amount Maturity Beginning Ending Annual Debt Year Balance Additions Reductions Balance Interest Requirement 2019 80,290,000 0 14,020,000 66,270,000 3,098,631 17,118,631 2020 66,270,000 0 3,930,000 62,340,000 2,520,216 6,450,216 2021 62,340,000 0 4,625,000 57,715,000 2,183,474 6,808,474 2022 57,715,000 0 9,230,000 48,485,000 2,018,174 11,248,174 2023 48,485,000 0 9,375,000 39,110,000 1,721,881 11,096,881 2024 39,110,000 0 2,260,000 36,850,000 1,348,100 3,608,100 2025 36,850,000 0 1,265,000 35,585,000 1,212,443 2,477,443 2026 35,585,000 0 1,305,000 34,280,000 1,174,187 2,479,187 2027 34,280,000 0 1,345,000 32,935,000 1,130,791 2,475,791 2028 32,935,000 0 1,395,000 31,540,000 1,078,485 2,473,485 2029 31,540,000 0 4,260,000 27,280,000 12,151,020 * 16,41 1,020 2030 27,280,000 0 1,505,000 25,775,000 967,047 2,472,047 2031 25,775,000 0 1,570,000 24,205,000 903,553 2,473,553 2032 24,205,000 0 1,635,000 22,570,000 837,297 2,472,297 2033 22,570,000 0 1,705,000 20,865,000 767,243 2,472,243 2034 20,865,000 0 1,775,000 19,090,000 693,361 2,468,361 2035 19,090,000 0 1,855,000 17,235,000 616,377 2,471,377 2036 17,235,000 0 1,925,000 15,310,000 543,152 2,468,152 2037 15,310,000 0 2,000,000 13,310,000 467,323 2,467,323 2038 13,310,000 0 1,690,000 11,620,000 401,893 2,091,893 2039 11,620,000 0 1,750,000 9,870,000 341,236 2,091,236 2040 9,870,000 0 1,115,000 8,755,000 278,293 1,393,293 2041 8,755,000 0 1,150,000 7,605,000 239,480 1,389,480 2042 7,605,000 0 1,190,000 6,415,000 199,317 1,389,317 2043 6,415,000 0 1,230,000 5,185,000 161,803 1,391,803 2044 5,185,000 0 1,265,000 3,920,000 123,220 1,388,220 2045 3,920,000 0 1,305,000 2,615,000 83,417 1,388,417 2046 2,615,000 0 1,345,000 1,270,000 42,395 1,387,395 2047 1,270,000 0 1,270,000 0 10,700 1,280,700 $ 80,290,000 $ 0 $ 80,290,000 $ 0 $ 37,314,507 $ 117,604,507 * Assumes maximum exposure if no TIF Bonds are redeemed until final maturity. City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Mayor's Administrative Division The Mayor is the elected Chief Executive Officer for the City of Fayetteville and is the presiding officer for the City Council. As Chief Executive Officer of the City, the Mayor has a statutory duty to oversee the enforcement of city policies, ordinances, administrative rules and State laws, as well as direct city offices and employees to discharge their duties. The Mayor accomplishes this task by providing and maintaining an open door policy for residents, business interests, and other interested parties to discuss city policies, concerns, and requests. Chief of Staff Division This division is responsible for the management of the fourteen divisions that comprise the Operations Department. This program directs and manages these divisions in a manner that will minimize operational costs and provide excellent service to the customers of the department which includes the citizens of the community and internal City departments/divisions. This Division is also responsible for the Emergency Management of significant emergency events that take place within the City of Fayetteville and manages those events to best utilize resources available, minimize risk to citizens, and ensure a fast response to hazards that impact the City. Communications & Marketing Division This division reports to the Chief of Staff and is the primary point -of -contact for dissemination of public information concerning city activities, programs, and special events and serves as the overall clearinghouse for public information to be provided to the City Council, press, and public. Communications and Marketing maintains the web sites (internet and intranet) and the city's social media channels. The Director is public policy advisor to the Mayor, develops working relationships that facilitate and promote the City's legislative agenda, and oversees the operations of the Division of Media Services. City Attorney Division This division provides general legal advice, drafts of ordinances and resolutions, and special services to the City Council, Mayor, Planning Commission, and Board of Adjustments, as well as city departments and staff. This office also represents the City in land condemnation and other civil cases in State and Federal courts and in appeals to State and Federal appellate courts. City Prosecutor Division This office investigates, prepares, and prosecutes cases set for trial in District and Circuit courts and takes complaints, which results in the City Prosecutor sending a warning letter, issuing a prosecutor subpoena, filing a warrant, or closing the file. The City Prosecutor deals with all crimes of misdemeanor status which occur within the Fayetteville city limits. The hot check program assists Fayetteville merchants and citizens in regaining lost revenue due to receiving checks returned by financial institutions for insufficient balance or account closed status (hot checks). City Prosecutor Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Complaints/Circuit Court Cases 2. Code Complaints 3. Warrant/Nonwarrant Charges 4. DWI's 5. Batteries - Domestic/Other 6. Trials - District & Circuit Courts 727/36 800/20 675/32 700/30 166 175 175 170 464/9,660 600/10,800 440/10,900 450/10,900 1,752 2,000 2,100 2,050 263/110 300/175 275/110 275/110 51 70 60 50 219 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Fayetteville District Court Division The District Judge is an elected position responsible for the adjudication of all criminal and civil cases. This division provides a forum for the prompt resolution of cases filed. The criminal program is responsible for processing all criminal, traffic, and parking violations filed by area law enforcement agencies. The small claims and civil cases program provides a forum for citizens to file lawsuits to recover money or property valued at $25,000 or less. District Court Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Criminal Cases Filed 21,479 25,525 22,268 23,182 2. Civil Cases Filed 1,924 2,500 2,478 2,500 3. Criminal Trial Settings 13,080 13,500 14,000 15,000 4. Civil Trial Settings 1,924 2,200 2,000 2,100 5. Fines/Costs Assessed $ 4,793,369 $ 5,560,500 $ 5,326,670 $ 5,300,000 6. Interviews Conducted 1,083 550 800 850 7. Persons Assigned Public Service 1,051 485 850 875 8. Hours Public Service Assigned 3,770 4,000 4,000 4,000 9. Court Session/Week (Hours) 20 17 22 22 10. Cases Set for Hearing/Week 25 25 25 25 Economic Development This division assists the Mayor, City Council, Chief of Staff, Department Directors, Division Heads and staff in the execution and implementation of the Fayetteville First Economic Development Strategic Plan. Additionally, this position serves as the primary point of contact for all economic development activities, responds to site selectors/owners/business representatives interested in investing in the City and works towards retaining, recruiting, and expanding economic development opportunities resulting in jobs retention and growth, and sales and property tax growth in the City. This division is also responsible for coordinating and facilitating efforts towards the enhancement of the City's workforce and talent pool. This division is directly responsible for the administration of contracted economic development services currently provided by the Fayetteville Chamber of Commerce and StartUp Junkie Consulting. Economic Development Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Net New Businesses Opened within N/A N/A N/A 150 Targeted Industry Sectors* 2. Net New Jobs Created within Targeted N/A N/A N/A 600 Industry Sectors and Average Wages* 3. New Retail/ Service Establishments N/A N/A 90 100 Opened* 4. Inquiries from Prospective Companies N/A N/A 20 50 Received* 5. Business Retention & Expansion Surveys 96 100 105 100 Completed for Separate Targeted Industry Sectors Quarterly 6. Number of Businesses Licensed for the 3,488 N/A 3,650 3,750 Year* * New performance measure - prior data not available. 220 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures Media Services Division This division operates the Fayetteville Government Channel (FGC), the Fayetteville Public Access Channel (FPTV) and the Fayetteville Education Channel. The division also supports the Telecommunications Board and the City Council on communications issues and sees that the Public Access provider contract is fulfilled. The Fayetteville Television Center is equipped, maintained, and configured with technologies suited for government, public access and education television, video production, and public training. FGC keeps citizens informed on local government issues and services and helps create an open and participatory government. FPTV provides citizens a way to effectively exercise their first amendment rights. The Education Channel connects citizens to public school district news, information, and educational programming. This division also supports City Administration with internal and external media and messaging creation that promotes city services. Media Services Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. FGC Meetings Recorded 369 550 368 380 2. FGC Programs Produced 46 60 51 40 3. FGC Total Program Hours 434 580 445 480 4. FPTV Hours Video Equipment Used 15,221 15,748 17,895 17,500 5. FPTV Workshops and Trainings 525 623 518 525 6. FPTV Internally Produced Programs 1,055 1,021 1,042 1,060 Cablecast 7. FPTV Externally Produced Programs 372 554 400 400 Cablecast 8. Education Channel Total Program Hours 2 100 2 5 9. Education Channel Programs Produced 0 25 0 0 Internal Audit Division This division assists the Mayor, City Council, Department Directors, Division Heads, and staff in realizing a satisfactory operation to safeguard the resources and assets of the City. The Internal Auditor objectively reviews and appraises accounting and operating records and internal controls throughout the City, reports exceptions noted, and recommends practical and economic corrective actions to be taken. This program provides an independent evaluation of City activities in order to promote economy, effectiveness, and efficiency in the City by using sound management principles and by maintaining a high level of public trust and confidence in the City's staff and public officials to deliver desired and needed services. Internal Audit Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Performance Audits 3 4 2 4 2. Special Projects 12 14 8 14 3. Audit Committee Mtgs. Facilitated 3 3 3 3 221 City of Fayetteville, Arkansas General Government & Miscellaneous Activity Division Overviews and Performance Measures City Clerk/Treasurer Division This division maintains the official records and public documents of the City. It also provides support for the City Council by preparing agendas and recording and transcribing the proceedings of the meetings. Staff maintains the City's Code of Ordinances, works in cooperation with the Washington County Election Commission in planning elections, and maintains the Policies and Procedures Manual for the City. This division maintains the City's Boards and Committees, schedules meetings for city rooms, and maintains a calendar of those meetings. The City Clerk also serves on the Fire and Police Pension Boards, attends the meetings, prepares the agendas and correspondence, and records and transcribes the proceedings of the meetings. City Clerk Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Meetings Attended 362 280 250 275 2. Agendas/Minutes Prepared 105/33 105/34 105/34 105/34 3. Ordinances/Resolutions Passed 106/253 85/235 85/250 85/250 4. Committee Vacancies/Applicants 571191 70/125 60/175 60/150 5. Meeting Rooms Scheduled 1,371 1,250 1,200 1,200 6. Elections Coordinated 2 0 0 1 7. Permanent Record Retention 368,703 300,000 550,000 550,000 8. Policy & Procedure Changes 6 10 15 10 9. Code of Ordinance Updates 44 45 65 50 222 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Chief Financial Officer Division This division's primary purpose is to provide leadership and overall direction to the various divisions within the Finance & Internal Services Department. The Chief Financial Officer (CFO) establishes and directs budget parameters to accomplish the Mayor's overall goals and objectives for the fiscal year, advises the Mayor and/or City Council of citywide financial issues, and provides alternative solutions to financial problems or issues. The CFO is also responsible for the monitoring and management of the current year budget on a day to day basis and provides advice and support to the Mayor and the Chief of Staff on an as needed basis. Human Resources Division This division is committed to attracting and retaining a diverse, highly qualified and high performing multi- generational workforce. A diverse and highly talented workforce will support the delivery of excellent services to the citizens of Fayetteville. Staff will administer a competitive total rewards package and support a work environment that is safe, healthy and enriching. Policies and practices will be administered and effectively communicated to support the City in meeting its goals through our most valuable resource - City employees. Human Resources Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. New Hires 143 180 170 175 2. Employees Newly Eligible for 401 & 63 56 61 53 457 Plans 30 30 30 24 3. Job Applications Processed 5,612 5,800 6,044 6,100 4. Worker's Comp Incidents/Injuries 82 100 74 85 Receiving Medical Treatment Accounting & Audit Division This division provides financial reports and analysis to City Management, City Council, City Departments, and the public and maintains accounting records in accordance with Generally Accepted Accounting Principles for municipal governments. The division provides a system for processing payments for city obligations, payroll, and pension checks; provides monthly financial statements and operating reports; prepares a Comprehensive Annual Financial Report (CAFR) that meets requirements for the GFOA Certificate of Excellence in Financial Reporting; pays city obligations to maintain a good credit rating and cash availability; maximizes earnings on investments in compliance with applicable State laws and city ordinances and resolutions; oversees bond issuance and compliance; processes payroll and pension checks; maintains records for wages and withholdings; reports payroll information to other governments; and oversees the annual audit. Accounting & Audit Demand/Workload 1. External Audit and CAFR 2. Funds/Account Groups Maintained 3. Financial Statements/Ledgers 4. Bond Issues Outstanding 5. Payrolls Prepared 6. Pension Distributions Processed Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 1 31 1 29 1 31 1 31 26 26 26 26 10 10 11 10 31 30 30 30 24 24 24 24 223 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Budget & Information Management Division This division is responsible for preparing and monitoring the City's Annual Budget and Work Program, preparing the biannual update to the City's Capital Improvements Program, and ensuring the funds are expended/expensed as appropriated by City Council. Additionally, the division performs special duties and conducts special studies as requested by the Chief Financial Officer, the Mayor, and the City Council. Finally, the division reviews performance measures and quarterly reports submitted by other city divisions to ensure the accuracy of the listed statistics relating to the budgeted performance measures. Budget & Information Management Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Budget Submissions Reviewed 101 115 96 96 2. CIP Submissions Reviewed 92 86 153 103 3. Programs Reviewed: Budget to 128 115 128 130 Actual - Monthly 12 13 13 13 4. Budget Adjustment Processed 487 550 405 450 5. Funds Reviewed 24 20 24 24 Facilities Management Division This division maintains city -owned buildings to provide safe and sound environments, electrical systems, heating and air conditioning systems, and plumbing systems. The division performs janitorial and other services on city owned facilities by maintaining cleanliness inside as well as outside. Other duties are keeping grounds in presentable fashion, maintaining a safe entrance and egress to each building, securing of the facilities, and setting up for various functions. The oversight of contracted services is also included in this division to ensure the projects are on time, within budget, and meet industry quality tnIP.rnnCP.S_ Facilities Management Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. City -owned Buildings 61 60 63 64 2. City Buildings Maintained 49 47 50 51 3. Buildings Maintained (Square Feet) 348,177 353,625 382,125 388,625 4. City Buildings Janitorial Services 12 13 13 13 5. Janitorial Services (Square Feet) 164,659 170,659 177,659 177,659 6. Service Request 489 500 950 1,000 7. Projects 40 40 50 45 8. Managed Contracts < 20,000 62 70 74 25 9. Managed Contracts > 20,000 6 5 9 20 10. Preventative Maint. Inspections 382 386 391 395 224 City of Fayetteville, Arkansas Finance & Internal Services Activity Division Overviews and Performance Measures Purchasing Division This division is responsible for assisting in the purchase of all supplies and acquiring construction and miscellaneous services for all city departments in accordance with State and Federal statutes, city ordinances, and proper purchasing procedures, as well as disposing of surplus city property. This division also manages the City's insured and self-insured programs. Management of the insured program includes the evaluation of insurance needs, the purchase of insurance policies, and coordination of all losses. Management of the self-insured program includes the judgment and damages from which all third -party liability and city property damages under deductibles or uninsured are paid. Purchasing Demand/Workload 1. Formal Bids/RFPs/RFQs Requested 2. Purchase Orders Issued 3. Insurance Claims Processed 4. Purchasing Card Transactions 5. Purchasing Card Volume 6. Bid/RFP/RFQ Volume Actual 2017 75 788 88 17,621 $ 12,112,416 $ 25,305,559 Budgeted Estimated 2018 2018 75 530 75 18,500 $ 13,000,000 $ 20,000,000 100 700 78 17,500 $ 12,000,000 $ 20,000,000 Budgeted 2019 100 700 83 17,500 $ 12,000,000 $ 70,000,000 Information Technology Division This division provides Information Technology (IT) and Geographic Information Systems (GIS) support for city divisions across 53 locations. Currently, the division supports approximately 800 user accounts, 500 personal computers, 80 network infrastructure devices, 100 servers, 500 desktop phones, 325 wireless devices, 2 Call centers, 55 Call handlers, and 260 printers. IT strives to ensure technology requests and projects are implemented in accordance with citywide goals and initiatives. IT focuses on implementing processes and procedures to ensure the effective and economical use of IT resources, while improving staff efficiency and improving services to the citizens of Fayetteville. Staff makes every effort to operate equipment to its maximum useful life but also replaces equipment when needed to ensure optimal efficiency. To manage the replacement of technology items, staff maintains an accurate inventory and standardized replacement schedule for technology-based products. GIS provides geographic information and geographic data management services to all city departments. The City's GIS operates to help analyze city infrastructure and assist citizens and employees in making informed decisions regarding existing conditions and future needs. Specific services include system integration strategies, software and data needs analysis, software support, map production, interactive map web pages, and geographic database management. GIS provides key services related to the management of public infrastructure assets, including transportation, water, and wastewater. The performance measures for the division are based on service requests. End users submit service requests through a centralized help desk and are either assigned a work order ticket or assigned to a project manager. Information Technology Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Service Requests - Desktop 1,368 2,000 2,000 2,100 2. Service Requests - Network 536 750 750 750 3. Service Requests - Application 1,158 1,500 1,300 1,700 Systems 4. Service Requests - Fire 164 400 275 300 5. Service Requests - 254 350 280 350 Telecommunications 6. Projects 54 50 73 78 225 City of Fayetteville, Arkansas Police Activity Division Overviews and Performance Measures Central Dispatch Division This division is a 24-hour operation, which provides emergency and non -emergency call taking and dispatching for police, fire, and city services, as needed. The center is also the primary answering point for Fayetteville 9-1-1 calls, which includes transferring emergency calls to the appropriate agencies. Central Dispatch Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Total Calls for Service 60,459 63,000 60,100 61,400 A. Police 47,646 49,600 46,300 47,400 B. Fire 10,368 10,400 11,300 11,500 C. Citywide 2,445 3,000 2,500 2,500 2. Police Self -Initiated Calls 60,645 65,000 53,206 54,000 3. Telephone (Minus9-1-1)140,911 1,555 152,250 140,000 141,000 4. 9-1-1 Calls 42,634 47,000 42,000 43,000 5. Average 9-1-1 Calls per Day 117 128 115 117 Police Department This department provides patrol and investigative services including detection and suppression of criminal activity, traffic enforcement, accident investigation, and initial and follow-up investigations concerning drug related crime/intelligence reports from the Patrol Program, other law enforcement agencies, and the general public. The department also provides for administrative control, logistical support, policy setting, and decision making relative to all aspects of the department's operations. Staff provides clerical support for data entry of all cases, tickets, accidents, and arrest narratives as well as collecting the bonds and fines assessed through the Fayetteville District Court. The department's CALEA accreditation process ensures efficient use of resources and improves delivery of services to the community. Police Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Calls for Service 2. Code "0" (Officer not Available to Respond) 3. Emergency Response - Minutes 4. Traffic Accidents 5. Traffic Accidents Fatal/Injury 6. Tickets Issued 7. Warnings Issued 8. Arrests Made 9. DWI Arrests 10. Patrol Drug Arrests 11. Investigative Cases Assigned 12. Annual Crime Rate per 1,000 (Local) 13. Drug Task Force Drug Cases 4/,646 4Y,6UU 46,.3UU 4/,4UU 237 155 118 140 6:01 5:20 6:04 6:00 3,553 3,300 3,164 3,200 7/218 3/ 190 6/ 196 5/200 11,327 13,700 10,540 11,000 13,337 16,190 14,220 14,000 4,341 4,140 4,150 4,200 863 900 786 800 1,555 1,650 1,166 1,200 1,092 1,400 1,300 1,300 57.90 55.00 56.80 57.00 823 870 420 460 226 City of Fayetteville, Arkansas Fire Activity Division Overviews and Performance Measures Fire Department This department responds to all types of hazards encountered by citizens such as fires, situations of entrapment, emergency medical calls for service, and hazardous materials incidents. The department's goal is to arrive on scene of every emergency in 6 minutes or less, 90% of the time. This department is also responsible for public education, code enforcement/building inspections, and fire origin/cause investigations with the following goals: to investigate 100% of all fires, inspect 6,500 commercial occupancies in addition to the state mandated inspections, and reach 20,000 children and adults annually with seasonal safety messages and training. All personnel are provided with effective and realistic training based on fire and medical service standards, information analysis, and emergency response demands. The hazardous materials response program was established through an inter -local co- operation agreement between the City of Fayetteville and all cities, towns and rural areas within Washington County. Fire Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Total Calls for Service 10,457 11,253 11,253 12,000 A. Fire Responses 532 433 433 612 B. EMS Responses 7,449 8,106 8,106 8,544 C. Rescue Responses 665 596 596 768 D. Other Responses 1,811 2,118 2,118 2,076 2. Fire Emergency Responses <6 62% 64% 64% 64% Minutes - Goal: 90% 3. Total Inspections - Goal: 6,500 813 1,500 1,500 1,500 4. Educational Contacts - Goal: 20,000 8,332 12,000 12,000 9,000 5. Total Investigations 81 95 95 100 6. Training Hours - Goal: 24,276 14,282 15,300 15,300 30,940 7. Hazmat Responses 233 210 210 250 227 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Development Services Director Division This division makes certain that as the community continues rapid expansion in both the regulatory framework and vision for the future, that the developers, builders, and business entrepreneurs investing and building in the community are treated fairly, with consistency, and with predictability throughout the community's development review and approval process. The role of this program is to cross divisional and departmental lines of authority when issues conflict and to create a more seamless regulatory framework. Development Services Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Newly Issued Business Licenses 473 400 425 450 2. Annual License Renewals 3,049 3,783 3,365 3,450 3. % of Annual License Renewals 99 100 100 100 4. Inactive/Denied Licenses 1,496 2,000 1,880 2,250 Sustainability & Resilience Division This department is focused on guiding the City toward becoming a resource -efficient community of livable neighborhoods that meet present needs while providing opportunities to support the long term health, well-being, and prosperity of future generations. The department develops and implements policies and projects that can be quantified through a triple bottom line accounting framework focused on social, environmental and financial performance metrics. The department also provides support and research services to other city departments and divisions and the City Council. Sustainability & Resilience Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Policy Analysis and Ordinance 9 5 6 6 Adoption 2. Bicycle and Pedestrian Projects, 15 65 18 20 Programs, and Initiatives* 3. Intra -Division Projects and 10 13 14 12 Collaborations 4. Energy Efficiency and Renewable 8 3 9 6 Projects 5. Grant and Award Applications 5 7 6 5 * The tracking methodology of Bicycle and Pedestrian Projects, Programs, and Initiatives changed from tracking individual events to groups/types of events. 228 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Building Safety Division This division promotes and protects the health, safety, and welfare of the citizens of Fayetteville by assuring that buildings are designed and constructed in accordance with current local, state, and federal construction codes. The division serves the community by performing inspections and consultations on-site and investigating complaints from the public. The division is also responsible for maintaining a building code reference library, archiving of construction documents, and posting construction -related information and statistics to the city website. Building Safety Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Building Permit Applications 1,222 1,145 1,445 1,380 Submitted 2. Building Permits Issued 1,107 1,053 1,015 998 3. Other Permit Applications Submitted 3,948 4,784 4,272 4,114 4. Inspections Performed 29,376 19,535 29,142 29,429 5. Square Feet Constructed/Altered 2,969,508 3,810,745 1,867,460 1,858,450 6. Single Family Detached 485 428 423 418 Permits Issued City Planning Division This division manages the administration and enforcement of zoning and development regulations for the City and its planning area. The division also provides professional services and advice to the Mayor, the City Council, the Planning Commission, committees, and other city divisions involved in growth management. In addition, the division processes all land use activity and reviews building permits to ensure compliance; performs field analysis and inspection; formulates recommendations; responds to public inquiries and complaints; and issues violation notices when necessary. As growth continues at high rates, funds are organized to support the essential functions necessary to comply with notification requirements, public hearings, research, and reporting activities. Increased efficiency, productivity, and consistency are priorities for this program. City Planning Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Public Meetings & Agendas Sessions 105 2. Development Consultant 394/394 Meetings/Staff Hours 3. Planning Reports 587 4. Violations Reported 1,688 5. Building Permits Reviewed/Staff 1,182/592 Hours 229 Ilu 400/400 450 1,000 1,200/600 iuu 4701470 450 1,000 1,300/650 iuu 400/400 450/450 1,000 1,200/600 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Engineering Division This division is responsible for all in-house professional engineering design services and provides contract management of outside engineering and construction services; design review and oversight of waterline, sanitary sewer, storm sewer, drainage, sidewalk, and street projects; and engineering design criteria and specifications for all infrastructure work within the City. Staff provides technical review of all subdivisions, lot splits, and small and large scale developments for compliance with the City's design criteria. As a participant in the National Flood Insurance Program, this division provides flood hazard program administration and plan review, as well as EPA Phase II NPDES stormwater and erosion control program development and permit compliance. The Trails Coordinator housed in the division is responsible for planning design, permitting, and other tasks related to trail construction. Other services include acquiring property, easements, and rights-of-way as required by various capital improvements, maintaining the records of city properties, easements, and rights-of-way, providing services for the sale or purchase of property, providing inspection and construction management services for projects designed and/or constructed by city staff, and ADA review for compliance for pedestrian safety on sidewalks and driveways. This division also maintains records for subdivisions, utilities, and other city -related maps and provides administration of the Right -of -Way Acquisition and Public Construction programs. Engineering Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Construction Plan Reviews 408 617 460 500 2. Grading Permits Issued 82 113 115 120 3. Floodplain Development Permits Issued 21 8 4 7 4. Construction Projects Inspected 115 113 117 120 5. Residential Subdivision Final Plats 8 8 10 10 6. Residential Subdivision Final Plats - 309 300 350 350 Number of Lots 7. Sidewalk Inspections 1,650 1,792 1,800 1,850 8. City Design Projects Completed 14 12 18 15 9. Projects Requiring Acquisition of 20 25 21 24 Easements and ROW 10. Number of Appraisals 12 11 10 12 11. Easement/ROW Acquisitions 110 178 80 90 12. Trail Projects 6 8 8 6 13. Trail Miles Designed 3 7 3 3 230 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Community Resources Division This division is responsible for administering the costs and charges related to the planning and implementation of community development projects funded in whole or in part by the Community Development Block Grant (CDBG). The division provides assistance for low and moderate income homeowners through the housing rehabilitation/repair program and addresses conditions that threaten the immediate health or safety of the occupants; administers the homeowner component of the Redevelopment Program; and provides assistance for low to moderate income homeowners in meeting the requirements of city codes. Funding is provided for taxi coupons for the elderly, as well as transportation assistance for low to moderate income citizens of the community. In addition, the CDBG program provides funding for non -profits in the community. The division also seeks to enhance the health, safety, and general welfare of neighborhoods and citizens through efficient and effective city code enforcement. All actions are conducted in a responsive and fair manner focusing on customer service and public awareness, while respecting the property rights of citizens. This is accomplished by certified Code Compliance Officers patrolling designated areas of the City on a rotating basis, as well as responding to complaints filed by citizens in reference to possible code violations. If violations are found through the inspection process, established program procedures are implemented to correct the violation. Community Resources Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Public Hearings 1 2 2 2 2. CDBG & HOME Applications 2 1 2 2 3. Sub -Recipient Monitoring 3 2 2 1 4. Audit/Monitoring Resolution 0 0 1 0 5. Related Statutory Compliance 0 0 0 0 6. Sub -Recipient Applications 16 15 15 15 Requested 7. CDBG Project Inspection Visits 0 50 50 50 8. Housing Project Specifications/Bids 0 40 10 20 9. CDBG Service Requests 7 2 2 2 A. Service Requests w/Cases 7 2 2 2 10. Applications for Federal Assistance 7 2 2 3 for Violations Received 11. Taxi Coupons Issued 11,969 3,600 13,000 13,000 12. Requests for Applications 82 60 75 75 13. Code Compliance Service Requests 3,327 3,000 3,000 3,000 A. Service Requests w/Cases 1,324 1,400 1,400 1,500 231 City of Fayetteville, Arkansas Community Planning & Engineering Activity Division Overviews and Performance Measures Animal Services Division This division provides a facility for handling animals, processing redemptions and adoptions, and educating the public regarding responsible animal ownership. The division provides 24-hour emergency and rescue services and enforces the Arkansas Rabies Control Act and City Ordinances. The division provides a clinic staffed with a veterinarian that allows for the animals adopted from the shelter to be spayed or neutered, thus complying with State law that all adopted shelter animals are sterilized. The clinic also provides for the medical needs of sheltered animals and the prompt treatment of injured or ill animals rescued after hours as the veterinarian is on call 24 -hours a day. Animal Control staff assists the prosecutor's office in prosecuting animal abuse cases by writing official reports and by being trained in animal related investigation skills. Animal Services Actual Budgeted Estimated Demand/Workload 2017 2018 2018 1. Fayetteville Strays Sheltered 11625 2,200 2,000 2. Fayetteville Surrenders Sheltered 531 740 530 3. Citizen Calls 6,680 8,100 6,500 4. After Hours Emergency Reponses 875 1,200 915 5. Animal Bite Investigations 69 100 75 6. Animal Cruelty Investigations 401 500 400 7. Citations Issued 95 75 75 8. Adopted Animals Sterilized 997 1,400 1,100 232 Budgeted 2019 2,000 530 6,500 950 75 400 75 1,100 City of Fayetteville, Arkansas Transportation Services Activity Division Overviews and Performance Measures Transportation Services Division This division manages and coordinates construction and maintenance of rights-of-way, streets, sidewalks, trails, drainage, and traffic control within the City. Also managed by this division are the In -House Pavement Improvement Project, the Sidewalk Improvement Project, and the Trail Development Project, which are funded in the City's Sales Tax Capital Fund. Transportation Services Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. ROW Brush/Tree Trimming - Hours 5,494 4,500 4,500 5,000 2. ROW Mowing - Hours 5,347 5,300 5,300 5,300 3. ROW Litter Removed - Tons 21.65 25.00 25.00 25.00 4. Street Sweeper Debris Removed - 754 1,450 1,450 1,450 Tons 64 70 80 90 5. Asphalt Overlay - Miles 14.69 10.00 10.00 14.00 6. Street Maintenance/Repairs - Hours 8,321 8,700 8,500 8,700 7. Drain Pipe Installation - Feet 2,985 4,500 4,500 4,500 8. Drainage Projects Completed 175 120 177 175 9. Street Striping - Contracted Linear 235,159 350,000 250,000 250,000 Feet 10. Traffic Signals Maintained 125 125 125 125 11. Street/Trail Light Maintenance - Hours 1,121 900 900 1,000 12. Trail Construction - Miles 3.31 4.27 3.00 3.34 13. Bridge Construction 4 4 6 3 14. Sidewalk Construction - Feet 13,146 10,500 10,500 15,000 15. Curb Construction - Feet 10,177 8,500 8,500 10,000 16. ADA Access Ramps to Install 43 36 26 36 Parking Management Services This division implements parking rules and enforces parking regulations for the Downtown and Entertainment Districts and Residential Parking Program. The division is responsible for increasing public awareness of ordinances which regulate parking and responding to the needs of citizens regarding inquiries and complaints concerning parking matters. The division also manages event parking for the Walton Arts Center (WAC) shows and oversees the City's special events permits process. Parking Management Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Citations Issued 24,877 21,500 22,000 21,500 2. Spaces Managed 2,872 2,890 2,872 2,876 3. Special Events Permits Processed 64 70 80 90 4. WAC Events Staffed 100 110 112 115 5. Total Revenue $ 1,750,744 $ 1,800,000 $ 1,853,534 $ 1,927,620 233 City of Fayetteville, Arkansas Transportation Services Activity Division Overviews and Performance Measures Fleet Operations This division is responsible for the maintenance and replacement of vehicles and equipment to ensure the fleet is safe and will perform properly during operation. The total fleet size of 674 vehicles consists of 54 emergency response, 39 administrative support, 36 solid waste/recycling, 118 off-road, 180 light/medium/heavy duty trucks, 94 miscellaneous equipment, and 154 non -motor pool units. In-house maintenance is supported by sublet operations such as major air conditioner and automatic transmission repairs and accident repair/refinishing. Fleet Operations Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Repair Requests 5,011 5,485 4,965 5,200 2. Vehicle/Equipment Repair Hours 13,269 20,794 14,110 15,500 3. Preventive Maintenance 1,431 1,411 1,535 1,600 Service/Inspections 4. Preventive Maintenance Generated 590 960 548 700 Repairs 5. Road Failures 306 390 352 390 234 City of Fayetteville, Arkansas Parks & Recreation Activity Division Overviews and Performance Measures Parks & Recreation Department This department manages city parks and recreational programs to provide a safe and diversified park system that encourages community pride, visionary planning and operations, and environmental stewardship. Recreational programs managed by staff include youth softball and soccer, girls softball, adult softball, kickball, co-ed volleyball, summer camps, special events and a race series. The Yvonne Richardson Community Center (YRCC) promotes a diversified recreational, educational, and social program for the community. The department partners with several special interest groups in the use of city recreational facilities to meet the needs of citizens. The community gardens and volunteer programs are integral components of the work plan. Staff plans and executes the expenditure of a 1 % Hotel, Motel, and Restaurant (HMR) tax for construction, development, and maintenance of parks. The department manages a comprehensive tree preservation and planting program, as well as administrates the Tree Preservation and Park Land Dedication Ordinances. Parks & Recreation Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Park Sites/Acreage Maintained 69/3,767 69/4,352 69/3,771 70/3,778 2. Trail Miles Maintained - Hard/Natural 44/33 46/34 47/37 50/38 Surface 3. Park & Trail Volunteer Hours 10,004 11,000 10,500 11,000 4. Recreation Program Participants 10,780 10,234 9,500 10,500 5. Race Series Events/Participants 8/3,583 6/3,275 7/3,290 6/4,100 6. Gulley Concert Attendance 6,775 6,300 7,800 7,000 7. YRCC Programs or Events/ 20/ 17,094 25/25,000 20/21,000 20/21,000 Participants 8. Swimming Pool Attendance 22,621 25,000 19,565 21,000 9. Daily/Season Fishing & Boating 3,682 2,400 4,207 4,250 Permits Lake Fayetteville 10. Daily/Season Fishing & Boating 1,944 1,900 1,900 1,950 Permits Lake Sequoyah 11. Escrow Trees Planted 39 28 44 146 12. Preservation Acres/Mitigation Trees 233/ 1,573 50/650 40/ 1,970 13711,772 235 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Utilities Director Division This division is responsible for the management of the Water & Sewer Maintenance and Wastewater Treatment Plant Divisions as well as various capital improvement projects within the Water & Sewer Fund. Program outcomes relate to drinking water quality, environmental protection, customer services, and adequate infrastructure. Departmental performance includes intangible and tangible measures with key indicators coming from customer surveys, quarterly accomplishments, project advances, and issue resolutions. The project management team is also included in this division. Demand/Workload 1. Manage the asset conditions, capacity of the public infrastructure system, regulatory compliance, and capabilities of the workforce. 2. Reviews the rate structure in conjunction with the Chief Financial Officer to determine if it will support the financial needs of the water and wastewater systems. 3. Incorporate the master water study and master wastewater study findings into a capital program and ensure that these projects are carried out in a timely manner. 4. Assess impacts of growth and expansion upon infrastructure and structure capital programs to meet the growth and expansion needs. 5. Continue to implement the small water main replacement program to eliminate undersized and deteriorated piping using the boring machine. 6. Develop the first line supervisors to understand their role in the overall objective of serving the public. Utilities Financial Services Division This division provides billings to utility customers on a monthly basis and the collection of revenue for the City. The utility billings include charges for water, sewer, fire protection, trash and recycling, and related service charges. Over 45,000 utility accounts are billed monthly. The division collects utility bill revenues, impact fees, court fines, building permit fees, HMR tax payments, and parking tickets. Staff reconciles revenue on a daily basis. This division is also responsible for accounting related work that needs to be done for the Water & Sewer Fund. Utilities Financial Services Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Utility Bills Processed 497,700 499,750 500,290 502,880 2. On/Off/Internal Orders Processed 33,236 34,250 34,612 34,700 3. New Accounts Added 704 550 1,024 675 4. Utility Payments Processed 475,707 475,000 481,596 480,000 5. Utility Deposits Processed 7,550 7,900 7,520 7,600 6. Other Cash Receipts Processed 119,639 115,100 117,430 117,500 7. Call Center Calls Processed 54,649 56,900 55,096 55,250 8. Total Utility Customers Billed 44,116 45,290 45,777 45,900 236 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Water & Sewer Maintenance Division This division manages the operations, maintenance, and safety of the water distribution system, water storage tanks and pump stations, sewer mains and manholes, meter reading and maintenance, backflow prevention, both wastewater treatment plants, and new service connections. Water & Sewer Maintenance Actual Budgeted Estimated Budgeted Demand/Workload 2017 2018 2018 2019 1. Water Leaks Repaired 622 590 610 630 2. Water Line Constructed - Feet 12,900 11,500 6,700 6,000 3. Fire Hydrants Repaired/Installed 76 75 80 90 4. Water Pumped (Average MGD) 15.0 13.0 14.0 14.0 5. Sewer Lines Cleaned - Feet 791,440 600,000 650,000 700,000 6. Sewer Lines Replaced/Sliplined - Feet 12,007 12,500 12,500 12,000 7. New Water Connections Made 228 240 240 230 8. New Sewer Connections Made 93 165 150 140 9. Meter Reads 497,008 502,000 502,000 503,000 10. Meters Installed 762 630 720 700 11. Meter Accounts 43,145 42,820 43,350 43,500 12. Meters Tested 1,492 1,500 1,500 1,600 13. Backflow Devices Tested 100 163 165 400 Wastewater Treatment Division This division manages the operations, maintenance, safety, and compliance of the wastewater treatment facilities, lift stations, and the Biosolids Management Site. Additionally, this division monitors and maintains the Woolsey Wet Prairie Wetlands site. Wastewater Treatment Demand/Workload 1. Average MGD Treated 2. Average BOD Loading (lbs./day) 3. Average TSS Loading (lbs./day) Actual Budgeted Estimated Estimated 2017 2018 2018 2019 11.10 0 11.60 12.10 29,377 0 29,850 30,350 22,923 0 23,400 23,900 Airport Services Division This division manages the Fayetteville Municipal Airport (Drake Field) to FAR Part 139 Standards, administers Federal and State Aviation Grant funding, and oversees capital development projects, the self -serve fuel facility, tenant leases, and the FBO. Airport Services Demand/Workload 1. Fuel Dispensed (Gallons) 2. Number of Operations (Landings/Take Offs/Taxi) Actual Budgeted 2017 2018 368,382 366,800 24,024 22,000 237 Estimated Budgeted 2018 2019 535,000 535,000 22,700 23,000 City of Fayetteville, Arkansas Business -Type Activity Division Overviews and Performance Measures Recycling & Trash Collection Division This division provides for the collection, transportation, disposal, processing, and marketing of trash and recyclables generated within the City. In addition to the commercial and residential collections of trash, recyclables, and yard waste, the division also administers other services including bulky waste curbside collection, ward bulky waste clean ups, an Adopt -a -Street litter program, apartment recycling, and special event trash and recycling services. Educational programs are provided and include the Recycling Something Marketing/Education campaign designed to create behavior change towards more sustainable behaviors. Recycling & Trash Collection Demand/Workload 1. Residential Accounts - Apartment - Individual Meter 2. Commercial Accounts - Lodal 3. Commercial Accounts - Carts 4. Commercial Accounts - Cardboard 5. Commercial Accounts - Recycling Bins 6. Commercial Accounts - Dumpster Recycling 7. Apartment Recycling- Units 8. Dumpster Lease 9. Residential Carts Collected 10. Residential Exemptions/Door Service 11. Total Drop Box Loads Pulled 12. Recycling Tonnage Diverted 13. Drop -Off Brush - Cubic Yards 14. Drop -Off Grass - Cubic Yards 15. Drop -Off Leaves - Cubic Yards 16. Curbside Yard Waste - Tons 17. Compost Sold - Cubic Yards 18. Mulch Sold - Cubic Yards Actual Budgeted Estimated Budgeted 2017 2018 2018 2019 8,174 8,300 8,400 8,450 1,583 1,580 1,600 1,610 755 770 760 770 209 205 220 225 320 315 335 340 25 28 25 28 1,381 1,400 1,850 1,950 1,069 1,040 1,085 1,085 21,948 22,000 22,100 22,500 141 200 146 150 3,784 3,900 3,700 3,800 6,413 6,150 6,440 6,500 13,828 15,000 15,600 16,000 1,014 1,200 1,100 1,200 4,356 4,600 4,700 4,700 2,992 2,500 2,700 2,700 2,988 2,700 3,100 3,100 5,631 4,500 5,000 5,500 238 239 Q) \ \\ °f {f CLQ) m } �C ± J /} { \ f E o \ c = c IL/ ) ° ' E \ / � u \ � tA � y E 3 ' #t Q)0 oE - �E : } \ < '° _ S . I § { G : / ) E : 60 U - - \ o a \ ƒ � \ •> L k .2 4- 0 O E Ln© 5\ _ § F -E f 5 ' \- ( a L N 06 \ 3 Q) _ ° % ƒ / E 0 \\ D \/ƒ _) . LL S V) \f\� 2 g § / 5 $ { { / \ 2 k r{ 3 § » t / /j a \ ) } GG E E o b k \ , }\ \ ° \ \ ) 239 Officials of the City of Fayetteville, Arkansas 240 Elected Officials Mayor Lioneld Jordan 479.575.8330 mayor@fayetteville-ar.gov Ward 1, Position 1 Adella Gray 479.442.4958 Wardl_posl@fayetteville-ar.gov Ward 1, Position 2 Sarah Marsh 479.442.3095 Wardl_pos2@fayetteville-ar.gov Ward 2, Position 1 Mark Kinion 479.521.7632 Ward2_posl @fayetteville-ar.gov Ward 2, Position 2 Matthew Petty 479.442.5536 Ward2_pos2@fayetteville-ar.gov Ward 3, Position 1 Justin Tennant 479.973.5202 Ward3_posl @fayetteville-ar.gov Ward 3, Position 2 Sarah Bunch 479.442.3535 Ward3_pos2@fayetteville-ar.gov Ward 4, Position 1 John La Tour 479.442.4612 Ward4_posl @fayetteville-ar.gov Ward 4, Position 2 Kyle Smith 479.442.5415 Ward4_pos2@fayetteville-ar.gov City Attorney Kit Williams 479.575.8313 kwilliams@fayetteville-ar.gov City Clerk/Treasurer Sondra Smith 479.575.8323 City_clerk@fayetteville-ar.gov District Judge William A. Storey 479.587.3591 district_court@fayetteville-ar.gov Management Staff Executive Staff Chief of Staff Don Marr 479.575.8330 dmarr@fayetteville-ar.gov Police Chief Greg Tabor 479.587.3565 police@fayetteville-ar.gov Fire Chief David Dayringer 479.575.8365 fire@fayetteville-ar.gov Senior Department Directors Chief Financial Officer Paul A. Becker 479.575.8330 pbecker@fayetteville-ar.gov Communications & Marketing Director Susan Norton 479.575.8330 snorton@fayetteville-ar.gov Development Services Director Garner Stoll 479.575.8265 gstoll@fayetteville-ar.gov Parks & Recreation Director Connie Edmonston 479.444.3471 parks_and_recreation@fayetteville-ar.gov Transportation Services Director Terry Gulley 479.575.8228 transportation@fayetteville-ar.gov Utilities Director Tim Nyander 479.575.8330 tnylander@fayetteville-ar.gov Division Heads Accounting Director Marsha Hertweck 479.575.8281 accounting@fayetteville-ar.gov Airport Services Manager Summer Fallen 479.718.7642 sfallen@fayetteville-ar.gov Billing & Collection Manager Cheryl Partain 479.521.1258 cpartain@fayetteville-ar.gov Budget Director Kevin Springer 479.575.8347 budget_research@fayetteville-ar.gov Building Safety Director Matthew Cabe 479.575.8252 mcabe@fayetteville-ar.gov City Engineer Chris Brown 479.575.8206 engineering@fayetteville-ar.gov City Prosecutor Brian Thomas 479.575.8377 bthomas@fayetteville-ar.gov City Planning Director Andrew Garner 479.575.8267 agarner@fayetteville-ar.gov Community Resources Director Yolanda Fields 479.575.8260 community_services@fayetteville-ar.gov Director of Economic Vitality Devin Howland 479.575.8221 dhowland@fayetteville-ar.gov Director of Media Services Doug Bankston 479.444.3434 dbankston@fayetteville-ar.gov Dispatch Manager Kathy Stocker 479.587.3555 police@fayetteville-ar.gov District Court Administrator Dena Stockalper 479.587.3591 district_court@fayetteville-ar.gov Facilities & Building Construction Mgr. Wade Abernathy 479.575.8363 wabernathy@fayetteville-ar.gov Fleet Operations Superintendent Jesse Beeks 479.444.3495 fleet@fayetteville-ar.gov Interim Human Resources Director Michele Bechhold 479.575.8278 mbechhold@fayetteville-ar.gov Information Technology Director Keith Macedo 479.575.8320 kmacedo@fayetteville-ar.gov Internal Auditor Steve Dotson 479.575.8261 sdotson@fayetteville-ar.gov Parking Manager Justin Clay 479.575.8280 parking@fayetteville-ar.gov Purchasing Manager Andrea Foren 479.575.8256 purchasing@fayetteville-ar.gov Recycling & Trash Collection Director Jeff Coles 479.575.8398 recyclingandtrash@fayetteville-ar.gov Sustainability & Resilience Director Peter Nierengarten 479.575.8272 pnierengarten@fayetteville-ar.gov Water & Sewer Operations Manager Mark Rogers 479.575.8386 mrogers@fayetteville-ar.gov 240 City of Fayetteville, Arkansas 2019 Operating Budget Outside Agency Funding Actual Budgeted Estimated Budgeted General Fund (1010): 2017 2018 2018 2019 Fayetteville Boys & Girls Club Your Media (Public Access Provider) AAANWA (Senior Center) Arkansas Air & Military Museum Seven Hills Homeless Center *NWA Regional Planning *Central Emergency Medical Service Total General Fund Street Fund (2100): Ozark Regional Transit Razorback Transit Total Street Fund Total Outside Agency Funding $ 225,000 $ 225,000 $ 225,000 $ 225,000 157,520 161,580 161,580 165,779 98,887 98,887 98,887 103,887 22,700 24,700 24,700 23,600 103,000 103,000 103,000 108,000 51,506 51,506 51,506 51,506 445,895 445,895 445,895 445,895 1,104,508 1,110,568 1,1 10,568 1,123,667 300,000 446,183 446,183 486,608 250,000 250,000 250,000 260,000 550,000 696,183 696,183 746,608 * These Outside Agencies Have Interlocal Governmental Agreements. A LISTING OF ACRONYMS AAANWA.................................................................... Area Agency on Aging of Northwest Arkansas A&P..................................................................................................................... Advertising & Promotion ADA......................................................................................................... Americans with Disabilities Act ADEQ..........................................................................Arkansas Department of Environmental Quality ADH........................................................................................................Arkansas Department of Health AED....................................................................................................... Automated External Deliberator AEP.......................................................................................................................Arkansas Electric Power AHTD............................................................................ Arkansas Highway Transportation Department AMRR...................................................................................................... Arkansas and Missouri Railroad APS..................................................................................................................... Advanced Public Safety ARFF..............................................................................................................Aircraft Rescue Fire Fighting A/V.......................................................................................................................................... Audio/Visual AVL...............................................................................................................Automatic Vehicle Location BMS.............................................................................................................. Bio -Solids Management Site BWD..........................................................................................................................Beaver Water District CAD................................................................................................................... Computer Aided Design CAFR......................................................................................Comprehensive Annual Financial Report CALEA.............................................. Commission on Accreditation for Law Enforcement Agencies CAT........................................................................................................... Community Access Television CCTV.................................................................................................................. Closed Circuit Television CDBG.........................................................................................Community Development Block Grant CFO........................................................................................................................ Chief Financial Officer CIP..........................................................................................................Capital Improvements Program CMS.........................................................................................................Content Management System CPI...........................................................................................................................Consumer Price Index CPR........................................................................................ Cardiovascular Pulmonary Resuscitation CPU.......................................................................................................................Central Processing Unit DDS.....................................................................................................................Data Security Standards DOT........................................................................................................... Department of Transportation DTF.....................................................................................................................................Drug Task Force DVD........................................................................................................................... Digital Versatile Disc DWI....................................................................................................................Driving While Intoxicated ECM.................................................................................................... Enterprise Content Management EDMS................................................................................. Electronic Document Management System EMS............................................................................................................ Emergency Medical Services EMT........................................................................................................ Emergency Medical Technician EPA..................................................................................................... Environmental Protection Agency ERP..............................................................................................................Enterprise Resource Planning ERS.............................................................................................................. Emergency Response Station ERT................................................................................................................ Emergency Response Team FAA........................................................................................................ Federal Aviation Administration FAR............................................................................................................... Federal Aviation Regulation FASB.......................................................................................... Financial Accounting Standards Board FBO......................................................................................................................... Fixed Based Operator FCC.............................................................................................. Federal Communication Commission FEDC.............................................................................. Fayetteville Economic Development Council FEEDC.......................................................Fayetteville Expressway Economic Development Corridor FEMA.................................................................................. Federal Emergency Management Agency 242 LISTING OF ACRONYMS, (continued) FGC................................................................................................... Fayetteville Government Channel FHWA.................................................................................................... Federal Highway Administration FOIA............................................................................................................. Freedom of Information Act FPL..................................................................................................................... Fayetteville Public Library FPTV.................................................................................................Fayetteville Public Access Channel FTE............................................................................................................................... Full -Time Equivalent GA................................................................................................................................... General Aviation GAAP................................................................................ Generally Accepted Accounting Principles GASB............................................................................... Governmental Accounting Standards Board GFOA...................................................................................Government Finance Officers Association GHG................................................................................................................................ Greenhouse Gas GIS.........................................................................................................Geographic Information System GPS.................................................................................................................. Global Positioning System HEARTH ................................ Homeless Emergency Assistance and Rapid Transition to Housing Act HMI.............................................................................................................. Human Machine Integration HMR...............................................................................................................Hotel/Motel Restaurant Tax HOME..................................................................................................................... HOME Grant Program HR...................................................................................................................................Human Resources HUD........................................................................................................ Housing & Urban Development HVAC...................................................................................Heating, Ventilation, and Air Conditioning IFS.............................................................................................................................Influent Pump Station ILS......................................................................................................................Integrated Library System IP.......................................................................................................................................Internet Protocol IPP......................................................................................................... Industrial Pretreatment Program ISO................................................................................................ International Standards Organization IT.......................................................................................................................... Information Technology LAN............................................................................................................................ Local Area Network LED............................................................................................................................. Light Emitting Diode LEED....................................................................................................... Low Energy Electron Diffraction LOPFI.................................................................................................... Local Police and Fire Retirement LPR................................................................................................................... License Plate Recognition MCT................................................................................................................ Mobile Computer Terminal MDT..........................................................................................................................Mobile Data Terminal MGD..................................................................................................................... Million Gallons per Day MLK................................................................................................................................Martin Luther King MMBTU.................................................................................................... One Million British Thermal Units MRF.................................................................................................................Materials Recovery Facility MSA............................................................................................................. Metropolitan Statistical Area MUTCD............................................................................... Manual on Uniform Traffic Control Devices MVR..................................................................................................................... Mobile Video Recorder NEA...................................................................................................... National Endowment for the Arts NPDES........................................................................National Pollutant Discharge Elimination System NWA............................................................................................................................ Northwest Arkansas NWACC................................................................................. Northwest Arkansas Community College NWAEDD........................................................... Northwest Arkansas Economic Development District NWARPC.............................................................Northwest Arkansas Regional Planning Commission O&M.............................................................................................................. Operation & Maintenance OCLC....................................................................................................Online Computer Library Center ORT..........................................................................................................................Ozark Regional Transit 243 LISTING OF ACRONYMS, (continued) PA.........................................................................................................................................Public Address PACE..................................................................................................... Property Assessed Clean Energy PAPI.................................................................................................. Precision Approach Path Indicator PC............................................................................................................................... Personal Computer PCI.........................................................................................................................Payment Card Industry PCIDSS........................................................................Payment Card Industry Data Security Standard PEG.........................................................................................................Public/Education/Government PO......................................................................................................................................Purchase Order PRAB.................................................................................................Parks & Recreation Advisory Board RFID......................................................................................................... Radio -Frequency Identification RFP...........................................................................................................................Request for Proposals RFQ.................................................................................................................. Request for Qualifications ROW........................................................................................................................................Right-of-Way RTC.............................................................................................................. Recycling & Trash Collection RTU..........................................................................................................................Remote Terminal Units SAN........................................................................................................................ Storage Area Network SCADA.......................................................................................Supervisory Control & Data Acquisition SCBA............................................................................................. Self -Contained Breathing Apparatus SSMA......................................................................................................... SQL Server Migration Assistant SNAPS.............................................................................................Special Needs Assistance Programs SQL...............................................................................................................Structured Query Language SSO......................................................................................................................Sanitary Sewer Overflow SSRS........................................................................................................... SQL Server Reporting Services STAR....................................................................................... Sustainability Tools for Assessing & Rating STP..........................................................................................................Surface Transportation Program SUV...............................................................................................................................Sport Utility Vehicle SWEPCO...................................................................................Southwestern Electric Power Company TIF.......................................................................................................................Tax Increment Financing TOD.......................................................................................................... Transit Oriented Development TSS......................................................................................................................... Total Suspended Solids TV..................................................................................................................................................Television UDC..............................................................................................................Unified Development Code UPS............................................................................................................ Uninterruptable Power Supply USACE........................................................................................ United States Army Corps of Engineers USDA.......................................................................................United States Department of Agriculture UTV.................................................................................................................................Utility Task Vehicle UV............................................................................................................................................... Ultra Violet VoIP..............................................................................................................Voice over Internet Protocol VR...................................................................................................................................... Video Recorder W&S, W/S........................................................................................................................... Water & Sewer WAC............................................................................................................................ Walton Arts Center WAN............................................................................................................................ Wide Area Network WORK.................................................................................Watershed Conservation Resource Center WWT...................................................................................................................... Wastewater Treatment WWTP.......................................................................................................... Wastewater Treatment Plant YRCC....................................................................................... Yvonne Richardson Community Center 244 GLOSSARY ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report information on the financial position and operations of a governmental unit or any of its funds. ACCRUAL. Revenue and expenses are recorded when they are incurred. AD VALOREM. A basis for levy of taxes upon property based on value. AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an agent for others. APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes. ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of past transactions or events. BALANCED BUDGET. A budget balanced by fund, means the total anticipated revenues are equal to or exceed the budgeted expenditures for that fund. BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at a specified date or dates in the future, called the maturity date (s), together with periodic interest at a specified rate. BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or sold. BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value. BONDED DEBT. The portion of indebtedness represented by outstanding bonds. BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given period and the proposed means of financing them. BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. BUDGET DOCUMENT. The instrument used by the budget -making authority to present a comprehensive financial program to the appropriating body. BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the City Council. The message contains an explanation of the principal budget items and recommendations regarding the financial policy for the coming year. CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and have physical presence such as buildings, roads, sewage systems, etc. CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest therein and including constructions, enlargements, and renovations. 245 CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting capital outlay decisions that a government expects to make over a five-year period. CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets. CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the acquisition or construction of designated fixed assets. CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the value of assets that can be converted into cash immediately CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but not yet completed and placed in service. CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set aside for identified expenses, such as salary increases, but for which amounts are uncertain. CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational units. A group of accounts which cover the above as well as travel and training and other miscellaneous services. DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal of maturing bonds, and required contributions to a sinking fund for term bonds. DEBT SERVICE FUND. A governmental type fund used to account for accumulations of resources that are restricted, committed, or assigned to expenditures for principal and interest. DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data enables decision -makers to adjust services and costs to respond to changes in direction for the service. DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall purpose. In the City of Fayetteville organization structure, each department is comprised of one or more divisions. DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy, and obsolescence. DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose. DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental hierarchy used by the City. Each Division reports to one or more departments. EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as productivity increases, and that constituents are satisfied with services. ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments and purchase orders that are chargeable to an appropriation. 246 ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly self- supporting by user charges. EXPENDITURE. Under the current financial resources measurement focus (modified accrual basis), decreases in net financial resources not classified as other uses. EXPENSE. An outflow of resources that results in the consumption of net assets by the entity during the reporting period.. FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee. FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings, machinery, furniture, and other equipment. Fixed assets depreciate. FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a monopoly or permitting the use of public property, usually subject to regulation set by the governing body. FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equivalent to .33 of a full-time position. FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities, or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed liabilities. Unrestricted Fund Balances are available for appropriation. FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved, restricted or designated; the remainder is undesignated Fund Balance. GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not accounted for in another fund. GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an organization. Actual total achievement may be impossible, but the goal is a standard against which to measure progress toward ideal conditions. A goal is a definition of results toward which the work of the organization is directed. GOVERNMENTAL FUND. A generic classification of funds sued to account for activities primarily supported by taxes, grants, and similar revenue sources. 247 GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to aid in the support of a specified function or for the acquisition or construction of fixed assets. INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying on an enterprise operation. INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and shared revenues are types of intergovernmental revenue. INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities furnished by a designated department to other departments. Amounts expended by the fund are reestablished from either operating earnings or by transfers from other funds. INVESTMENT. Securities held for the production of income in the form of interest and dividends. LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each Division. LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance. MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting. Revenues are recognized in the period in which they become both available and measurable. Expenditures are recognized at the time a liability is incurred. NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over total expenses. NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not directly related to supplying the basic service by a governmental enterprise. NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of such enterprises. OBJECT CODE. Expenditure classification according to the types of items purchased or services obtained; for example, personnel services, materials and supplies, contractual service, and capital. OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified period of time. It states in measurable and quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve the goal. OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the fund that makes expenditures. MR, ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit measures, performance budgets are believed to express official and citizen interest in the managerial value of efficiency. PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of service provided. Performance measures include a measurement of Demand, Workload, Productivity, and Effectiveness. PROGRAM. Operating units within a Division. Each program represents a specific type of activity within its Division aimed at providing a service for which the City is responsible. PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is believed to express official and citizen interest in planning and in the effective use of resources. PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be made within a specified period of time in reducing the gap between real conditions and the ideal conditions described in the Program Description. It states in measurable quantitative terms the results to be achieved within a specified time and plans the incremental steps to achieve them. PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of adding more service or savings realized from reductions in service. PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type" funds. Examples are enterprise and internal service funds. RESERVE. An account that records a portion of the fund equity that must be segregated for some future use and which is not available for further appropriation or expenditure. RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have been retained in the fund and that are not reserved for any specific purpose. REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue proceeds. SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other earmarked revenue sources that by law are designated to finance particular functions or activities of government. TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These revenues are used to pay for services or improvements provided for the general public benefit. 249 UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some future use and which is available for further appropriation or expenditure. USER CHARGE. A charge levied against users of a service or purchasers of a product of an enterprise or internal service funds. WORKLOAD. Workload data answers the question about how much service is being provided, as well as how output is meeting service demand. Workload data is also the basis, along with total expenditures, for unit cost or productivity indicators. 250 City of Fayetteville, Arkansas Index Acronyms....................................................................242-244 Administrative Procedures to Adjust the Approved Budget .........................7-8 Airport Fund (5550): Category Summary...........................................137 Airport Fund (5550): Fund Description.......................................133-134 Airport Fund (5550): operating Budget.......................................135-136 Budget Executive Summary .....................................................III -XI BudgetFlowchart..................................................................3 Budget organizational Structure................................................9-10 Budget Process..................................................................1-2 Budget Resolution..........................................................XII-XIII Business -Type Activity - Division overview..................................236-238 Capital Budget (2019).......................................................188-203 Capital Improvement Policy........................................................6 Capital Improvements Program Directional Information ........................180-182 Capital Improvements Program Introduction...................................175-179 Capital Improvements Program Operating Impacts (2018-2022) ..................204-211 Capital Improvements Program Project Summary (2018-2022) ....................184-187 Capital Projects Summary by Project Category (2019) .............................183 Chart of Fund Types - Governmental...............................................13 Chart of Fund Types - Proprietary & Fiduciary....................................14 Community Development Block Grant Fund (2180): Category summary...............51-52 Community Development Block Grant Fund (2180): Fund Description..................49 Community Development Block Grant Fund (2180): Fund summary......................50 Community Overview..........................................................XIV-XXI Community Planning & Engineering Activity - Division overview...............228-232 Consolidated Fund - Department - Program Structure...............................11 DebtPolicy.......................................................................5 DebtPosition...................................................................212 Debt Service Payment Schedule...................................................216 Debt to Maturity Schedule .......................................................218 Description of outstanding Bonds............................................213-214 Drug Law Enforcement Fund (2930): Category Summary...............................71 Drug Law Enforcement Fund (2930): Fund Description...............................69 Drug Law Enforcement Fund (2930): Fund Summary...................................70 Energy Block Grant Fund (2240): Category Summary.................................59 Energy Block Grant Fund (2240): Fund Description.................................57 Energy Block Grant Fund (2240): Fund Summary.....................................58 Expenditure Policy..............................................................4-5 Finance & Internal Services Activity - Division Overview ....................223-225 Financial Reporting Policy........................................................6 Fire Activity - Division overview...............................................227 Fire Pension Fund (6810): Category Summary......................................145 Fire Pension Fund (6810): Fund Description......................................143 Fire Pension Fund (6810): Operating Budget......................................144 General Fund (1010): Category Summary.........................................27-37 General Fund (1010): Fund Description.........................................17-25 General Fund (1010): Fund Summary................................................26 251 City of Fayetteville, Arkansas Index General Government & Miscellaneous Activity - Division overview.............219-222 Glossary....................................................................245-250 HMR Tax Bonds 2014 Debt Service Fund (3390): Category Summary....................83 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Description .................... 81 HMR Tax Bonds 2014 Debt Service Fund (3390): Fund Summary ........................ 82 Impact Fee Fund (2300): Category summary.........................................67 Impact Fee Fund (2300): Fund Description.........................................65 Impact Fee Fund (2300): Fund summary.............................................66 Investment and Cash Management Policy...........................................5-6 Legal Debt Margin Computation ...................................................217 Library Expansion Bond Fund (3450): Category Summary .............................91 Library Expansion Bond Fund (3450): Fund Description .............................89 Library Expansion Bond Fund (3450): Fund Summary.................................90 Library Expansion Construction Fund (4150): Category summary.....................95 Library Expansion Construction Fund (4150): Fund Description .....................93 Library Expansion Construction Fund (4150): Fund Summary .........................94 List of Elected officials, Administrative officials, & Management Staff......... 240 Management Agenda............................................................xx-xxx Multi -Year comparison - Adopted Budget Expenditures..............................16 organizational Chart............................................................239 Outside Agency Funding ..........................................................241 Parking Deck Bond Fund (3380): Category Summary..................................79 Parking Deck Bond Fund (3380): Fund Description..................................77 Parking Deck Bond Fund (3380): Fund Summary......................................78 Parking Deck Project Fund (4560): Category Summary..............................115 Parking Deck Project Fund (4560): Fund Description..............................113 Parking Deck Project Fund (4560): Fund Summary..................................114 Parking Fund (2130): Category Summary............................................47 Parking Fund (2130): Fund Description............................................45 Parking Fund (2130): Fund Summary................................................46 Parks & Recreation Activity - Division overview.................................235 Parks Development Fund (2250): Category Summary..................................63 Parks Development Fund (2250): Fund Description..................................61 Parks Development Fund (2250): Fund Summary......................................62 Personnel Detail by Activity & Division.....................................161-173 Personnel History by Activity ..................................................160 Personnel History by Funding Source.............................................155 Personnel Summary by Activity (FTE).............................................159 Personnel Summary by Funding Source (FTE).......................................152 Personnel Summary by Funding Source (Program)...............................156-158 Personnel Summary by Organization Chart.........................................151 Personnel variation Summary ................................................153-154 Police Activity - Division Overview.............................................226 Police Pension Fund (6800): Category Summary....................................141 Police Pension Fund (6800): Fund Description....................................139 Police Pension Fund (6800): Operating Budget....................................140 Recycling & Trash Collection Fund (5500): Category Summary ..................131-132 252 City of Fayetteville, Arkansas Index Recycling & Trash Collection Fund (5500): Fund Description ..................127-128 Recycling & Trash Collection Fund (5500): operating Budget..................129-130 Replacement & Disaster Recovery Fund (4270): Category Summary....................99 Replacement & Disaster Recovery Fund (4270): Fund Description .................... 97 Replacement & Disaster Recovery Fund (4270): Fund Summary ........................ 98 Reserve Policy....................................................................5 RevenuePolicy....................................................................4 sales Tax Bond Fund (3440): Category summary.....................................87 Sales Tax Bond Fund (3440): Fund Description.....................................85 sales Tax Bond Fund (3440): Fund summary.........................................86 Sales Tax Capital Improvements Fund (4470): Capital Budget..................106-107 Sales Tax Capital Improvements Fund (4470): Category summary................103-105 Sales Tax Capital Improvements Fund (4470): Fund Description ....................101 Sales Tax Capital Improvements Fund (4470): Fund summary ........................102 Sales Tax Construction Bond Fund (4520): Category Summary .......................111 Sales Tax Construction Bond Fund (4520): Fund Description .......................109 Sales Tax Construction Bond Fund (4520): Fund Summary ...........................110 Schedule of Bonds outstanding ...................................................215 Shop Fund (9700): Category Summary..............................................150 Shop Fund (9700): Fund Description..............................................147 Shop Fund (9700): Operating Budget..........................................148-149 Sources and uses of Funds........................................................15 special state Grants Fund (2230): Category summary...............................55 Special State Grants Fund (2230): Fund Description...............................53 Special State Grants Fund (2230): Fund Summary...................................54 Street Fund (2100): Category Summary..........................................42-43 Street Fund (2100): Fund Description..........................................39-40 Street Fund (2100): Fund Summary.................................................41 TIF Bond Fund (3370): Category Summary...........................................75 TIF Bond Fund (3370): Fund Description...........................................73 TIF Bond Fund (3370): Fund Summary...............................................74 Transmittal Memo from the Mayor to Council.....................................I-II Transportation Activity - Division overview.................................233-234 water & Sewer Fund (5400): Category Summary.................................122-126 water & Sewer Fund (5400): Fund Description.................................117-119 water & Sewer Fund (5400): Operating Budget.................................120-121 253 Paae Left Blank Intentional 254